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Kee Tas Kee Now Tribal Council Education Authority Board Regular Meeting

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Kee Tas Kee Now Tribal Council Education Authority Board Regular Meeting KEE TAS KEE NOW TRIBAL COUNCIL EDUCATION AUTHORITY BOARD REGULAR MEETING MINUTES ~ December 13, 2018 Executive Royal Hotel, Edmonton PRESENT: Name: Title: COMMITTEE: Ivan Sawan Chairperson, Loon River First Nation Councilor Gilbert Okemow Vice Chairperson, Peerless-Trout First Nation Councilor Bernadette Sharpe Director, Loon River First Nation Chief Sandy Whitehead Director, Loon River First Nation Councilor Billy Joe Laboucan Director, Lubicon Lake Band Chief Timothy Sawan Director, Lubicon Lake Band Councilor Gladys Okemow Director, Peerless Trout First Nation Chief Corrine Alook Director, Peerless Trout First Nation Councilor Albert Thunder Director, Whitefish Lake First Nation Chief John Cardinal Director, Woodland Cree First Nation Councilor Edna Boucher Director, Woodland Cree First Nation Councilor OTHERS Donna Barrett Consultant Tibetha Kemble Director, Faculty of Medicine & Dentistry, University of Alberta KTCEA AND KTC Daphne Mai’Stoina Superintendent STAFF: Pearl Calahasen Deputy Superintendent Yvonne Noskey Secretary Treasurer Dan Smith Senior Policy Advisor Audrey Anderson Curriculum Coordinator Sherry Cardinal Executive Assistant, KTCEA Melvina Thunder HR Assistant Al Rollins Chief Executive Officer Veronica Thunder Executive Assistant, KTC Admin. ABSENT/REGRETS Jason Laboucan Director, Lubicon Lake Band Councilor Darren Auger Director, Whitefish Lake First Nation Councilor Hughie Tallman Director, Whitefish Lake First Nation Council Isaac Laboucan-Avirom Director, Woodland Cree First Nation Chief Meeting Called to Order @ 8:58 a.m. Topic Discussion OPENING PRAYER Delivered by Gilbert Okemow CHAIR Ivan Sawan AGENDA Motion #01-12-13-2018 Moved by Sandy Whitehead to accept the agenda with the following additions: o Clarence Jaycox School o Lubicon Lake School o PTFN Schools Seconded by Chief Thunder. All In Favor. CARRIED. MINUTES Minutes of November 08, 2018 read by Yvonne Noskey Motion #02-12-13-2018 Moved by Chief Sharpe to accept the minutes as corrected. Page 11…..purchased a mattress should read purchased a bed Seconded by Chief Thunder. All In Favor. CARRIED Page - 1 - of 6 KTC EDUCATION AUTHORITY MEETING MINUTES-December 13, 2018 BUSINESS Communication Plan: A communications person will be hired; this is part of the structural ARISING readiness proposal which has been approved; o Chief Sharpe asked if only one person would be hired. Daphne said yes, they will oversee newsletters; website and we’ll go from there whether more capacity will be needed o Ivan said communication is a huge issue and communication plan will be developed and presented to the Board; Chief Sharpe asked for an update on Sturgeon Lake and Swan River indicating interest in joining KTCEA o Daphne explained this hasn’t gone anywhere; this would require a recommendation by the Board or Executive o Ivan explained we would need a formal letter with a request if they want to join the authority Chief Sharpe asked about an update on the hiring of school Janitors (Page 11), I do not know how many are hired, the wages, etc. o Ivan explained they are still recruiting; and Pearl indicated she will talk about ads placed to date during her presentation Chiefs Opening Remarks Chief Okemow: Good Morning, this is my first time meeting with this Board; I am lost and do not know where everything is. As the day progresses I’m hoping to gain more knowledge; I added an agenda item for our school; nothing bad but needs to be improved Chief Sharpe: in Loon we have been having monthly meetings trying to close the gap; we held a community meeting December 10 and one concern was the community members wanted a Parent Advisory Council (PAC); problems fall on our table you are responsible for; they feel the disconnect; it is getting better; we went to the community supper and morale has gone up; school bus routes are still an issue, they don’t wait the two minutes; also, my grandson doesn’t want to attend school-cries every morning-I need to have this looked into; communication plan is vital for KTCEA; Sandy also said another concern he has heard is teachers having to pay for items that they are short on; Chief Sharpe said the resources from last year are gone; Chief Okemow: our school has the same issues; the school is short on pens, paper, etc. Chief Sharpe explained we should not be short supplies students need. Chief Laboucan; no major concerns; we are still having a wage lag for janitors and quite concerned, but, I imagine that will be corrected; this matter is still on our plate. Things are going good. Parent Advisory Council would be very good; it keeps parents involved and we need parental involvement. Ekosi Chief Thunder: Thank you and welcome! December is supposed to be the most magical time of the year. I know Christmas is coming soon and if I do not see you after this meeting Merry Christmas. KTCEA is getting momentum, growing pains are slowly going away, and I know there can be a better communication system. Org chart, governance, and community involvement is not there; we are so busy and can lose touch fast. Recommend having a shareholders meeting Page - 2 - of 6 KTC EDUCATION AUTHORITY MEETING MINUTES-December 13, 2018 and then recommendations go to the Board. Not sure if there is, an org chart we talked about a mission statement but I have not seen it, if there is one we should promote. Whitefish just went through a Strategic planning session and staff formed a mission statement. I am echoing what Chief Sharpe talked about and the importance of having a communication plan; if supplies are short then this committee should know. We need to fix our house before we accept other Nations to our Authority. Chief Sharpe: when talking about PAC committees some people did not agree but we need to address; some felt it could be political. John: Good morning, Chief Laboucan-Avirom will not be here today; one of the areas of concern is transportation and bussing. Cadotte and Lubicon have been transporting students between the two communities, this is costly and a safety concern for students, why are we transporting them back and forth? Gilbert: Going back to ordering supplies, is this not the job of the Principal; the Principal should know when to order supplies; but not sure if they have the authority; they are the head of the school. At this time we do not know where our Principal is but these are the things teachers are looking at, they are also wondering and this needs to be addressed. We are in a crunch for hiring but there needs to be something done. o Pearl explained the Peerless School Principal is ill and there are two acting principals; Louise and Rose and they take turns to make sure continuity occurs and staff need to go to these ladies with concerns Daphne: Thank you Chiefs for your comments. Concerning Principals, they were provided a budget at the beginning of the school year for supplies and events. They were also issued each a Visa to purchase supplies and accounts have been opened in Peace River and Slave Lake so there should be no shortage; I have not received any information of any shortages. As for bussing, a second route will be added for Cadotte effective next Monday. HR issues and wages will be discussed during Pearl’s presentation. ECS Research Presentation - Tibetha Kemble, Director, Indigenous Health Division of Community Engagement, University of Alberta Tibetha thanked the Board for the time given to present; Discussion held on various issues concerning student success, effective age to begin ECS, program and funding delivery; issues with Fetal Alcohol Syndrome (FAS) and providing education to help young people realize implications Tibetha is proposing is to look at what is being delivered; she is doing research under the University of AB Al explained this is impressive that you are discussing this; it has been a silo approach in which Health Canada looks after Aboriginal Headstart on Reserve (AHSOR); Service Canada administers Daycare; and Indigenous Services Canada (ISC) manages K4. Services are funded from 3-4 agencies and these silo approaches have not tracked anything; we do not know if services delivered are appropriate; to study and look at this and business of the strength of working together you can work on the barriers; I recommend we look at it. Page - 3 - of 6 KTC EDUCATION AUTHORITY MEETING MINUTES-December 13, 2018 Break at 10:29 a.m. Reconvene at 10:45 a.m. ECS Research Presentation - Continued Al explained a few things about Tibetha’s presentation. Tibetha is on a path to become a Doctor and in order to become a Doctor a thesis has to be written. If there were mutual consent, she would like to dedicate her thesis to kindergarten education for KTC. Her thesis is reviewed at the U of A. At no cost to KTCEA, we become beneficiaries, she needs acknowledgement and support of this body and behind this is the understanding that she would have access to staff at some points. We have a very fragmented system because of pieces with Health Canada, Service Canada and Indigenous Service Canada and she will need access to be able to do her work. A motion is needed from this body to approve and welcome Tibetha in this work. Motion #03-12-13-2018 Moved by Chief Thunder to formalize that KTCEA approves and welcomes the work of Tibetha Kemble in research of Early Childhood Development needs of the KTC Nations. Seconded by Chief Sharpe. All In Favor. CARRIED. Ivan thanked Tibetha for her presentation and that you have access to our communities for your research. Daphne Mai’Stoina, Superintendent Report Daphne said she will be calling on some of her staff to help with her report; the envisio reporting hasn’t been up to par and they had a change in employees and we are beginning the reporting structure from scratch Donna gave an update on High School Redesign, We are working on virtual learning; this is to allow access to the best teachers; this is in part of the difficulty in finding High School specialized teachers; this will take a while to develop; we are selecting one core course to pilot.
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