1 Dear Exhibitors,

We would like to thank you for your participation in the Society of Petroleum Engineers Annual Technical Conference and Exhibition Conference at Dubai World Trade Centre , Dubai U.A.E..

This manual contains detailed instructions about all aspects of the exhibition and will serve as guide to ensure the complete delivery of your benefits. It is strongly advice that you go over the manual carefully and complete all the necessary forms following the each stated deadline.

Wishing you the very best for the exhibition!

The ATCE Team

2 TABLE OF CONTENTS

EXHIBITION OVERVIEW ...... 6 Exhibition Venue Address ...... 6 DWTC Venue Map / Car Park Map ...... 6 Exhibition Timetable ...... 7 CONTACTS ...... 8 Exhibition Team ...... 8 Official Service Contractors ...... 8 GENERAL INFORMATION ...... 9 Organiser’s Office ...... 9 The Venue ...... 9 Parking Access ...... 10 Paid Parking Policy ...... 10 Hotels ...... 10 Disable Access at the Venue ...... 11 Lost and Found ...... 11 Prayer Rooms ...... 11 Complimentary Registration ...... 11 Admittance ...... 11 Official Freight, Customs Clearance in Dubai and Handling of International Shipping .. ..12 Deliveries and Storage ...... 12 Contractor Badge Policy ...... 12 Temporary Contractor Badges (Local & International) ...... 12 Collection Points ...... 14 Dilapidation ...... 15 Removal and Wastage ...... 16 Electricals ...... 16 Rigging ...... 16 Emergency Procedures and Evacuation Plan ...... 17 Fire ...... 17 Evacuation ...... 17

3 Medical Emergencies ...... 18 Banks / Credit Cards / Currency ...... 19 Telephone, Fax & Internet Facilities ...... 19 Security ...... 19 No Smoking in the Venues ...... 19 Storage and Unpacking of Stand Material ...... 19 Housekeeping and Discarding of Materials ...... 19 Trolleys in the Concourse ...... 19 Getting Around ...... 20 Taxis / Hire Cards / Metro ...... 20 Retail Outlets ...... 20 EXHIBIT REGULATIONS Exhibition Badges ...... 22 Build Up and Breakdown ...... 22 Stand Construction ...... 22 Early Tear-Down ...... 22 Decorating ...... 23 Carpeting ...... 23 Exits and “No Freight Aisles” ...... 23 Accessibility ...... 24 Storage ...... 24 Courier Shipments ...... 24 Special Effects / High Risk Equipment and Subtance Approvals / Vehicles Display on Stands ...... 24 Telecommunication Services ...... 25 Live Entertainment ...... 25 GENERAL INFORMATION ABOUT STANDS Electrical Socket ...... 26 Shell Scheme Stand ...... 26 Furniture & Fixtures Descriptions ...... 27 Shell Scheme Layout ...... 27 Open Sides ...... 28

4 Upgraded Shell Scheme ...... 29 Tier 1 : Premium Shell Scheme ...... 29 Tier 2: Exclusive Shell Scheme ...... 30 Tier 3: Deluxe Shell Scheme ...... 31 Space Only Stands and Height Restrictions ...... 32

EXHIBITOR CHECKLIST AND ORDERS FORM 1 Company Profile ……………………………………………………………………………………………………….34 FORM 2 Registration ………………………………………………………………………………………………………………35 FORM 3 Fascia Name ……………………………………………………………………………………………………………..36 FORM 4 Additional Request (AV, Furniture. Electrical Fittings) …….………………………………………..37 FORM 4a Stand Layout ……………………………………….………………………………………………………………….39 FORM 5 Electrical Main Supply ………………..…………………………………………………………………………….50 FORM 5a Electrical Layout ………………………………………………..……………………………………………………51 FORM 6 Shipping Instructions & Handling Tariff ..…………………………………………………………………..53 FORM 7 Data and Telecom ..…………………………………………………………………………………………………..56 FORM 8 On-Stand Catering .……………………………………………………………………………………………………61 FORM 9 On-Stand Cleaning .…………………………………………………………………………………………………..70 FORM 10 Rigging, Banners and Graphics …………………………………………………………………………..…..72 FORM 11 Stand Security …………………………………………………………………………………………………….….77 FORM 12 Utilities (Water & Drainage Services) ………………..……………………………………………………79 FORM 13 Vehicle ……………………………………………………………..……………………………………………………80 FORM 14 Exhibition Stand Structure ………………..……………………………………………………………………81 FORM 15 Stand Approval …………………..………………………………………………………………….………………84 FORM 16 Temporary Staff List ……………………………………………………………………………………………….85

EAC Onsite Work Agreement …………………………………………………………………………………………………87 Method Statement …………………………………………...……………………………………………………………..……89 Risk Assessment …………………………………………..………………………………………………………………………..93

5 EXHIBITION OVERVIEW

Exhibition Venue Address

Dubai International Convention and Exhibition Centre – DWTC PO Box 9292 Dubai, United Arab Emirates T: +971 (0)4 332 1000 W: www.dwtc.com

DWTC Venue Map / Car Park Map

6 EXHIBITION TIMETABLE

EXHIBITION SCHEDULE Time Date Activities Venue From To Official Contractor Venue Floor 0700 1200 Markings Wednesday, 21 September 2016 Space Stand Contractors Build-Up 1200 2359 Starts Space Stand Contractors Build-Up Thursday, 22 September 2016 Continues Halls Space Stand Contractors Build-Up Friday, 23 September 2016 5 to 8 Continues BUILD UP UP BUILD Space Stand Contractors Build-Up Continues Saturday, 24 September 2016 0700 2359 Shell Scheme Exhibitors Move-in

Last day of Exhibition Build-up Shell Scheme and Space Only stands Sunday, 25 September 2016 2359 Exhibition Area Closes

0600 0800 Final Arrangements of Exhibit Stands Monday, 26 September 2016 0830 0930 Exhibition Opening Ceremony 0930 1030 Exhibition Inauguration Halls Exhibition Timings 5 to 8 Tuesday, 27 September 2016 0930 1630 Exhibition Timings

EXHIBITION OPENS OPENS EXHIBITION Exhibition Timings Wednesday, 28 September 2016 1800 Breakdown Starts 2359 Thursday, 29 September 2016 Breakdown Continues 0700 Halls 1600 Breakdown Continues 5 to 8 Friday, 30 September 2016

BREAK DOWNN DOWNN BREAK 1600 Handover of Venue The Organizer’s Office will be located at Hall 7.1 and will be operating based on the exhibition timetable from 21st – 30th September 2016 from 0700 - 2359.

The above mentioned schedule of events is a preliminary one and is subject to change. Changes will be communicated on a regular basis by ATCE.

7 EXHIBITS & SERVICES MANAGEMENT

Reggie Alcala Exhibit Services Manager +971 4 457 5848 [email protected] Cherry Carandang Exhibit Services Executive +971 4 457 5853 [email protected]

OFFICIAL STAND CONTACTOR

Pico International LLC Dubai, UAE T: +971 4 420 4028 F: +971 4 420 4038 W: www.pico.com

Avantika Trivedi General Manager +971 50 2580539 [email protected] Anood Abdul Latif Sales & Account Manager +971 55 2378370 [email protected]

CUSTOM BUILT OFFICIAL STAND CONTRACTOR

Pico International LLC T: +971 4 420 4028 F: +971 4 420 4038 W: www.pico.com

Avantika Trivedi General Manager +971 50 2580539 [email protected]

OFFICIAL FREIGHT FORWARDER

Meritex International Freight Services Ltd United Kingdom T: +44 (0) 1392 454999 F: +44 (0) 1392 454998 W: www.meritex.co.uk

Rasa Margyte +44(0)1392 454999 [email protected]

OFFICIAL TRAVEL AGENT, HOTEL RESERVATIONS & VISA ASSISTANCE

TripAxis Saoussane Hannaoui l Event Supervisor E: [email protected] l T: +971 4 431 2299

FLOWERS AND PLANTS HIRE

BLOOMS Leena Mostafa T: +971 4 3440912 l F: +971 4 344 7990 l M: +971 50 4517286

8 GENERAL INFORMATION

ORGANISER

Society of Petroleum Engineers P.O. Box: 215959, Dubai-United Arab Emirates Fortune Towers, JLT, Dubai, U.A.E. T: +971 4 457 5800 F: +971 4 457 3164 W: www.spe.org

Organiser’s Office

The Organizer’s office is fully operational throughout the exhibition including build up & tear down, which is located adjacent to the main entrance of Hall 6 Dubai World Trade Centre (DWTC).

THE VENUE

Dubai World Trade Centre (DWTC) P.O. Box: 9292, Sheikh Zayed Road, Dubai – United Arab Emirates

The Dubai World Trade Centre is a single complex comprising more than a dozen halls, a wide range of spacious meeting rooms, hotels, office towers, and other amenities. Each multipurpose venue is integrated into the site to provide maximum flexibility and convenience.

DWTC welcomes more than 2.2 million visitors and tens of thousands of exhibitors annually from around the globe to more than 100 of the most acclaimed sector-specific trade fairs, blockbuster consumer events, and prestigious international conferences.

DWTC hosts events representing a wide range of industries including health, IT, travel and tourism, manufacturing, pharmaceuticals, aerospace, consumer electronics and many others. With over one million square feet of exhibition space, DWTC is the largest, most modern and best-equipped venue in the region.

9 Parking Access

Car parks are available for organisers, exhibitors and visitors within the perimeter of the Venue. The car parks operate on a first come, first-served basis.

Car Park 1a: Free, opposite Convention Gate (capacity: 425 cars) Car Park 1b: Free, opposite Convention Gate (capacity: 540 cars) Car Park 1c: Free, opposite Convention Gate (capacity: 1,490 cars) Car Park 2: Free, opposite Za’abeel Entrance (capacity: 500 cars) Multi-storey Car Park: Paid, behind Sheikh Rashid Hall (capacity: 1,385 cars) Multi-storey Car Park: Paid, behind the Arena Hall (capacity: 885 cars)

Paid Parking Policy

A nominal parking fee per hour is applicable from Saturdays to Fridays. A parking token is issued on arrival and must be submitted for payment on departure. Lost parking token will be charged in addition to the respective hourly parking charges and is not refundable.

Vehicles are not allowed to park overnight neither to park within the ‘no parking zones’. Any vehicle left overnight or parked incorrectly and / or causing obstruction to other road users will be charged a daily fee plus administration fees. DWTC reserves the right to remove all vehicles violating the above.

Hotels

Among ATCE official hotels DWTC offers its very own fully-serviced accommodation with its affiliate hotels - Ibis and Novotel, which are less than one minute walk away from the exhibition halls. Eliminate travel time, beat the crowds, and give yourself the chance to set up early or stay late with maximum convenience

Novotel Located at the South end of our main exhibition concourse, the 412-room Novotel has an outdoor swimming pool, gym, beauty salon and a choice of restaurants and bars. Only minutes away from our exhibition halls, this property provides free valet parking for guests, as well as in room Wi-Fi

Ibis The Ibis hotel combines comfort and style with practicality. Its 210 tastefully decorated rooms include satellite TV, Wi-Fi and complimentary shuttles to all major landmarks. Directly connected to the main exhibition concourse and close to the metro station, the Ibis hotel provides ultimate convenience

For more information and complete choices of official ATCE hotels please contact:

TripAxis Saoussane Hannaoui l Event Supervisor E: [email protected] l T: +971 4 431 2299

10 Disabled Access at the Venue

All exhibition halls, meeting rooms and public areas are accessible by wheelchair. Car park spaces are also reserved for the disabled. Toilets on the ground floor and above Exhibition Halls 6, 7 and 8 have disabled access, whilst all doorways and lifts accommodate standard wheelchairs and have low-level buttons. Visitor wheelchairs are subject to availability and can be borrowed from our

Emergency Medical Services Station, located next to Exhibition Hall 5, by depositing an appropriate identification.

Lost and Found

Tel.: +971 (0)4 306 4600 The Lost and Found office is located on Level 1, above Hall 8 and is responsible for the safekeeping of items that have been found at the premises. Items will be returned to the rightful owner upon presentation of reasonable proof of ownership. The Lost and Found office operates 24 hours, 7 days a week.

DWTC assumes no responsibility for the care and/or protection of any personal belongings left unattended on DWTC property or for the loss, under any circumstance including theft, vandalism, or malicious mischief of any such belonging.

Anybody losing property should report the details to the Lost and Found office as soon as they become aware of the loss. Losses may be reported by phone to the Lost and Found office or in person and must be followed up with an official report of loss, theft or disappearance.

Prayer Rooms

The men’s prayer room is located on level 2 opposite Exhibition Hall 5 and the ladies’ prayer room is located on level 2 opposite Exhibition Hall 7. An additional ladies’ prayer room is also available at the main entrance of Za’abeel Hall as well as in Sheikh Saeed Hall 3 when the hall is in operation.

COMPLIMENTARY REGISTRATION

Five (5) complimentary Exhibitor Registration (Exhibitor Badges) are allocated per 9sqm of exhibit space, for the purpose of registering stand personnel.

ADMITTANCE

For more information about admission to the event please visit: Annual Technical Conference and Exhibition http://www.spe.org/atce/2016/ For Health & Safety purposes, children under 16 will not be allowed into the halls during build up and breakdown

11 OFFICIAL FREIGHT, CUSTOMS CLEARANCE IN DUBAI AND HANDLING OF INTERNATIONAL SHIPPING

For rules and regulations and information on custom duties and all related freight inquiries Please refer to form 8 or contact:

Rasa Margyte Meritex International Freight Services Ltd, United Kingdom Tel +44(0)1392 454999 l Fax +44(0)1392 454998 [email protected] l www.meritex.co.uk

DELIVERIES AND STORAGE

DWTC cannot accept any deliveries on behalf of organisers nor exhibitors. Deliveries shipped directly to the Venue and not through the organiser’s official freight forwarder can only be received and signed for by yourself or the freight forwarder during the tenancy.

DWTC does not provide storage facilities. Please contact your freight forwarder for alternative solutions. Please note that all shipments must be delivered via the marshalling yards and loading docks as DWTC does not allow any deliveries to the exhibition halls via the main entrances.

The following address format is to be used for all delivery purposes: Dubai International Convention and Exhibition Centre Sheikh Zayed Road PO Box 9292 Dubai - United Arab Emirates

The shipment should always carry stickers with the following details: Event name / Event dates Exhibitor’s company name, stand number, hall number / name Exhibitor’s onsite contact name and contact details Description of shipment items and total number of items For offsite storage, please contact the official freight forwarder for assistance.

CONTRACTOR BADGE POLICY

All contractor staff must obtain a DWTC contractor badge in exchange of a valid proof of identity. The below rules and regulations have been introduced by DWTC's Protocol and Security and are required by the Dubai Naturalisation and Residency Department.

Temporary Contractor Badges

Local Contractors (UAE Based)

Individual Application Each contractor badge costs AED 20.00 and is valid for one day only (from 00:01 to 24:00). A fee of AED 250.00 will be charged for any lost contractor badge.

12 All contractor staff must report to the cashier's cabin at the Za’abeel main marshaling yard to receive a temporary contractor badge in exchange of a valid proof of identity. This can either be a UAE labour or UAE national ID card, UAE driving licence or a UAE government organisation ID card which will be kept at the cashier's cabin until the contractor badge is returned.

Group Application A contractor may also apply for DWTC’s contractor badges for the company’s entire team one hour before the build-up/tear-down starts. A representative of the company should submit the application at the cashier’s cabin at the Za’abeel main marshaling yard along with each staff’s original proof of identity (UAE labour or UAE national ID card, UAE driving licence or a UAE government organisation ID) which will be kept at the cashier's cabin until the contractor badges are returned.

Each contractor badge costs AED 20.00 and is valid for one day only (from 00:01 to 24:00). A fee of AED 250.00 will be charged for any lost contractor badge.

International Contractor Badges (non-UAE based)

All contractor staff must report to the cashier’s cabin at the Za’abeel main marshaling yard to obtain a temporary contractor badge in exchange of a passport copy. The badge will be valid for a maximum of 15 days. A charge of AED 200.00 per badge applies; these AED 200.00 represent an entrance fee of AED100.00 and a refundable deposit of AED100.00. The refundable deposit can only be claimed upon returning the badge within 15 days from the date of payment.

Annual Contractor Badges

Stand contractors working regularly within DWTC's venue can apply for an annual contractor badge.

The price for each badge depends on the total number of badges that are issued for the same company: 0 - 49 badges: AED 500.00 per badge 50 - 99 badges: AED 400.00 per badge 100 - 149 badges: AED 350.00 per badge 150 - 199 badges: AED 300.00 per badge 200 - 249 badges: AED 250.00 per badge 250 and above: AED 200.00 per badge

To apply for annual contractor badges a representative of the company should send the following documents to [email protected]:

Request letter on company letterhead Copy of the company's trade license Copy of the passport and visa (on one page) for each applicant 2 recent photographs (in JPEG format) for each applicant Completed application form

13 Alternatively, all required documents can be submitted to the Command Control Centre of DWTC's Protocol & Security Department (above hall 8). Upon payment settlement with DWTC's Finance Department (located at Al Wasl Building next to Exhibition Gate entrance, level 1), the company's representative can collect the annual contractor badges from the same location they previously handed in all paper work.

If the applicant is no longer under the company's sponsorship and/or the badge has expired, the contractor badge must be returned to DWTC. The charge for lost badges is AED 250.00 each.

Collection Points

DWTC contractor badges can be collected at: Cashier’s cabin at the Za’abeel main marshaling yard. This applies to temporary and international contractor badges. Al Wasl reception for international contractor badges. This facility will only be in operations upon prior approval. Loading docks of Sheikh Maktoum, Sheikh Rashid and Sheikh Saeed Halls for pick-up drivers delivering goods. This facility will only be in operations upon prior approval.

Notes DWTC’s contractor badge is the property of DWTC and must be used in accordance with the agreed terms and conditions Contractors without a valid DWTC contractor badge are not allowed to enter the halls. Contractor badges cannot be transferred to another person. A fine of AED 250.00 applies for violating this rule. DWTC contractor badge holders enter the venue at their own risk. DWTC does not hold responsibility for any injuries caused or for any damage to a vehicle or property. Access for contractors is restricted to the tenanted hall(s) during build-up and tear-down.

DWTC contractor badge holders enter the venue at their own risk. DWTC does not hold responsibility for any injuries caused or for any damage to a vehicle or property. Access for contractors is restricted to the tenanted hall(s) during build-up and tear-down This policy is applicable to exhibition and conference contractors.

14 CONTRACTOR BADGE COLLECTION POINT

DILAPIDATION

Exhibitors are liable for any damage they may cause to buildings, floors, walls, columns or to any shell scheme equipment or any other exhibitor's property. Exhibitors are also responsible for any damage caused by their agents or contractors. No e xhibitor may apply paint, lacquer, adhesives or coating to the building or shell scheme panels nor drill holes into the floor.

The organiser will inspect the halls before build-up and after dismantling of the stands and any damage caused will be charged directly to the exhibitor. This includes a charge for removing any carpet tape or heavy building waste left behind.

Adhesive Tapes used for Stand Mark-out In an effort to keep the exhibition hall floors at an optimum standard of cleanliness and appearance, please adhere to DWTC’s below guidelines during the exhibition build-up:

15 No chalk is to be used to mark floors in any permanently carpeted areas. The only approved brands of tapes to be used are: Euro Tape Eurocel Advance Tape

Please do not use markers, plastic packing tape, gaffer tape, masking tape and drafting tape as they are extremely difficult to remove. A higher rate will be charged for the removal of tapes that are not DWTC-approved.

Please note that you are responsible for ensuring that adhesive tapes used to fix carpets or other materials to floor areas are removed after use, without damage to the floor.

REMOVAL AND WASTAGE

Exhibitors are responsible for their own waste removal during build-up and tear-down. Your contractor(s) should remove the build-up material outside DWTC premises and not inside the marshalling yards. The paint cans should not be thrown inside the skips and should be removed from DWTC premises instead. The skips area must be kept free at all times to allow uninterrupted access for DWTC. The tenanted space must be vacated with all adhesive tapes, paint and similar traces completely removed.

ELECTRICALS

The power supply within the Venue is as follows: Single Phase: 15amp, 30amp Three Phase: 15amp, 30amp, 60amp, 100amp

Please ensure you order a sufficient number of sockets to prevent overloading. 24 hour electricity supply must be ordered separately through the official stand contractor.

Electricity supply is brought to the stands from underneath the flooring thus it is not possible to install or alter mains connections after commencement of stand construction. Please ensure you order electrical connections in advance to avoid delays onsite

RIGGING

DWTC holds the exclusive right to all primary rigging services (roof points) within the Venue. However secondary rigging services (trusses, banners, etc) can also be ordered through DWTC by completing the ‘Rigging, Banners and Graphics Order for Health and Safety Regulations.

16 EMERGENCY PROCEDURES AND EVACUATION PLAN

FIRE On Discovering a Fire:

• Break the glass on the nearest manual call point (red in colour) which are located throughout the venue or contact the Facilities Management Control Room by dialing 4444 on an internal telephone or +971 4 306 4444 immediately. • If using a phone, please remember to try and give your exact position and any details of the fire. Use the infrastructure to help determine where you are, e.g. by the entrance to hall 8, to the back of hall 4 or near the fountains by the IBIS. • Only if you have been trained and it is a minor fire and it is safe to do so, tackle the fire with the nearest suitable fire extinguisher. Always ensure there is a safe exit route before attempting to extinguish any fire. • If the fire is large, immediately raise the alarm using the manual call point and call 997 (Dubai Civil Defence). Never attempt to put out a large fire.

During this time, or if a break glass is activated, the following message will be announced: “This is a DWTC Property Management Office announcement. We have a fire alarm condition within the building. We are investigating the cause of the fire. Please remain calm and listen for further instructions.”

If it is a false alarm, the following message will be announced:

“We have investigated the cause of the fire and found it to be a false alarm. We apologize for any inconvenience caused. Thank you for your cooperation.

EVACUATION

If an evacuation is necessary, use the nearest available emergency exit and make your way to the nearest assembly point. You will hear the following announcement broadcast over the public address system: “We have investigated the cause of the alarm and you are requested to leave the building. Use the stairways and marked exits only. Do not use the elevators. Please walk and do not run. After exiting the building, move towards the fire assembly point and wait until you have been notified to return.

Other Possible Reasons for Evacuation: Gas Leak Suspect Package Earth Tremor Major Structural Collapse Advice from Emergency Services

Then the following announcement will be broadcasted over the public address system: “It has become necessary to evacuate the building. Please make your way calmly under the direction of the security to the nearest emergency exit. Please proceed to the assembly point and wait for further instructions.”

17 MEDICAL EMERGENCIES

The Medical First Aid Room is located on the ground floor next to hall 5, near the information point. In the event of a medical emergency, dial 4040 on an internal phone or +971 4 306 4040. If possible give the following information: The location The nature of the problem Is the patient conscious? Is the person breathing? Their approximate age Do they have chest pains? Are they bleeding?

Remain with the injured person until the arrival of the medical staff in order to provide vital information.

Emergency Numbers Police: 999 Fire: 997 Ambulance: 998 Department for Tourist Security: 800 4438 (to report a loss or theft) For health & safety regulations, please download 16ATCE Health and Safety Regulations

18 BANKS /CREDIT CARDS/CURRENCY

Most International Banks are available in Dubai. Foreign currencies, cash, or traveler’s cheque can be exchanged in Dubai. Visa, Master Card, American Express, and other International Cards are good for purchases at all outlets in Dubai. The official currency is the UAE Dirham (AED) and the exchange rate is 1 US Dollar = 3.685 Dirhams.

TELEPHONE, FAX & INTERNET FACILITIES

Local telephone and fax facilities are available at the organiser’s office. However, international calls can be done through personal mobile phones or through ETISALAT. Faxes can be received at the organiser’s office. However, sending international faxes and using Internet can be arranged at the business centre (DWTC).

SECURITY

The Organizer in conjunction with the local authorities in Dubai will control general security arrangements for the Exhibition. It is recommended that exhibitors should occupy the exhibition stand at least half an hour before the Exhibition opens and until all visitors have left the exhibition hall. Whilst the Organizer will make all reasonable arrangements for security coverage, they are not responsible for any loss or damage which may occur and it will be the exhibitor’s responsibility for the security of their stand, its exhibits and contents including personnel property.

NO SMOKING IN THE VENUES

The Dubai World Trade Centre venues are no smoking – this is legal requirement within Dubai. Smoking is permitted outside the building only, away from the building entrances. Failure to comply with this legal requirement may result in a fine.

STORAGE AND UNPACKING OF STAND MATERIAL

The Exhibitors are not allowed to store boxes or crates within the exhibition hall or behind the exhibition stand/s. It is the exhibitor’s responsibility to ensure that crates are quickly disposed or stored until required for reshipment at the end of the exhibition.

Exhibitors should avail of the services provided by the appointed Official Freight Forwarder/On-site handling agent for any assistance. Please refer to Freight & Shipping Services.

HOUSEKEEPING AND DISCARDING OF MATERIALS

Exhibitors and Contractors must maintain clear and safe walkways around the halls during build up and tear down. Stand material and equipment must be kept in a reasonably orderly arrangement and any material that is to be discarded must not be left lying around the floors. We would request that discarded materials be bagged to enable a safe and efficient removal.

TROLLEYS IN THE CONCOURSE

The use of trolleys by contractors in the concourses is restricted to protect the marble flooring. The use of heavy duty industrial trolleys is not permitted within the concourse and any damage to the floor caused by contractor trolleys or equipment will be charged to the contractor.

19 GETTING AROUND

Taxis With seven companies and some 6,000 vehicles, taxis in Dubai are abundant and can be hailed from the street or booked to arrive at your hotel or conference venue. Cars Taxi – 04 269 3344 City Taxi – 04 333 1110 Dubai Transport – 04 208 0808 Emirates Taxi – 04 339 0002 Safer Driver – 04 268 8797 Metro Taxi – 04 267 3222 National Taxi – 04 339 0002

Hire Cars International hire car companies are many plus there are several local firms in Dubai, but be warned that driving can be a challenge, with erratic conditions and clogged roads. Also make sure the company offers comprehensive insurance. Some of the better-known companies are: Avis – 04 295 7121 Rent-a-Car – 04 295 6667 Diamond Lease – 04 343 4330 EuroStar Rent-a-Car – 04 266 1117 Hertz – 04 282 4422 National Car Rental – 04 284 2020 Thrifty Car Rental – 800 4694

Metro The Dubai Metro, at 75 km, is the world’s longest fully automated metro rail network in the world. Among the system’s 56 stations open thus far is World Trade Centre Metro Station 1, making it easily accessible and convenient for both visitors and exhibitors.

RETAIL OUTLETS

There are a number of retail outlets available in Concourses 1 and 2 with most of them being operational from Saturdays to Thursdays. Please note that those shops are not managed by DWTC.

Spectrum – Digital Print Concourse 1, between Halls 2 and 3 Tel: + 971 (0)4 327 5900 Fax: +971 (0)4 327 5166 Email: [email protected]

FedEx – Courier Company Concourse 1, next to Hall 7 Tel: +971 (0)4 331 4216 Fax: +971 (0)4 331 0714 Customer Care Centre: 800 40 50

20 Blooms Florist – Natural and Artificial for Sale or Rent Concourse 1, next to Hall 3 Tel: +971 (0)4 332 1255 Fax: +971 (0)4 331 7289

Emirates Post Office Concourse 2, opposite Hall 6

Airlink International – Freight Services Concourse 1, next to Hall 2 Tel: +971 (0)4 332 5334 Fax: +971 (0)4 332 5155 Email: [email protected]

Car Rental Companies Concourse 1 Dollar Rent A Car Green Car Rental

Mobile Phone Shops Etisalat: Concourse 2, between Halls 5 and 6

Last Minute Services – Exhibition Stand Rental Services Concourse 2, next to Hall 7 Tel: +971 (0)50 6526590 / +971 (0)55 8132 148 Email: [email protected]

Dubai Life Pharmacy Concourse 2, next to Hall 5 Tel: +971 (0)4 329 1162 Fax: +971(0)4 329 0959

Al Rostmani International Money Exchange Concourse 2, next to Hall 6 Tel: +971 (0)4 332 8339 Fax: +971(0)4 332 6726 Email: [email protected]

Banks (opening hours are from 08:00 to 13:00, Saturday to Thursday) National Bank of Dubai Concourse 2, opposite Hall 8

Emirates Bank International Concourse 1, next to Hall 4 ATM Machines, Concourses 1 and 2

21 EXHIBIT REGULATIONS

EXHIBITION BADGES

In the interest of providing a safe and secure environment for all participants to enjoy, an official exhibition badges must be worn at all times and must be clearly visible. Access to the exhibition halls will be denied without the correct identification. The use of Company/ Corporate name badges is encouraged; however these must be worn in conjunction with the official exhibition badge.

Badges are expected to be worn during all phases to the exhibition – build-up and live days, break- down. The exhibitor badge provides admittance to the exhibition area during build-up and breakdown and exhibition periods. The Security of the Exhibition has the right to exhibitor badge requisitioning. Each exhibitor is requested to submit the list of attendees who will man their booth during the build- up/break down and regular show hours.

Badges will be ready for pick-up onsite at the registration counters.

BUILD UP AND BREAKDOWN

Stand Construction

The site will be treated as a construction area until the final stages of the build have been completed and internal furnishings are applied. Therefore everyone is expected to wear the appropriate personal protective equipment.

No open toe shoes/sandals will be allowed at any time Hi-visibility vests shall be worn in the area Head protection must be worn if there is a risk of falling objects No hot work to be carried out inside the hall at any time No diesel operated vehicles shall operate inside the halls with prior authorization from DWTC HHSE department Electrical equipment/tools must be in a safe condition Compressor equipment must be in good condition and adequate guarding installed Use of ladders, step ladders and tower scaffold must be used safely and free from defects All emergency exits must be kept clear at all times No smoking inside the halls at any time, smoking is only permitted in the designated smoking area (opposite loading dock 5)

Any persons flouting site safety rules will be immediately requested to leave and escorted from DWTC

Early Tear-Down

No dismantling may begin before the official closing hour on the final day of the exhibition. Exhibitors are responsible for notifying their stand personnel of this regulations. In fairness to all exhibitors, this regulation will be uniformly enforced to all ATCE exhibitors.

22 DECORATING

Drip pans and scrap buckets should be provided for operating machinery to prevent lubricants, paints, etc., from staining the floor causing a slip hazard. Paint must be removed nightly and all cans must be tightly closed to prevent their contents from staining the floor, causing a slip hazard, and tracking of paint over other exhibitors’ carpets.

Exhibitors are not permitted to drill, paint, break or attach anything to the floor, walls, ceilings, columns or stairs of the venue with nails, screws, glue, adhesive tape or other means of attachment. Stands should be constructed as free standing elements. The stand builder will be liable for any damage resulting from stand construction.

Any portion of a display that extends above or beyond that of the stand adjoining to the rear or side must be finished at the exhibitor’s expense.

CARPETING

Carpet is included in shell scheme space. The official contractor for shell scheme stands is Pico International. Platforms are not included with shell scheme stands.

The use of carpeting or other professional floor covering is required by each exhibitor. Space Only exhibitors are responsible for the final condition of the floor in their space. The edges of raised flooring may be inclined, providing the slope is gradual and gentle.

Aisles will be carpeted by the organizer.

STAND AREA LIMITATIONS

The walkways around stand areas are not display space and must not be used for the display of signage and wares as it will prevent reasonable access for visitors and staff and may constitute a hazard under emergency situation. All tables and chairs must stay within the stand area.

Fire exits must not be blocked by exhibitor material and equipment. Access to wall mounted fire hoses and extinguishers must also be maintained and the storage of boxes and materials other than a limited amount of printed matter is not allowed behind stalls.

EXITS AND “NO FREIGHT “AISLES

Emergency exits and designated “NO FREIGHT” aisles must be maintained clear of crates and exhibition materials during move-in and move-out. These aisles are required for emergency access throughout the exhibition areas and to expedite freight and empty crate moving.

All exits and exit aisles must be kept clear and unobstructed. No furniture, signs, easels, chairs or displays may protrude into aisles. Fire hose cabinets, fire extinguishers, sprinklers, or any other fire- safety device must not be hidden, obstructed or otherwise disturbed. All materials used in exhibition construction, decoration or as temporary cover must be certified as flame retardant. Inflammable fluids, substances, or materials of any nature may not be used. All materials and installations must comply with the requirements of inspection by U.A.E. Civil Defense.

23 ACCESSIBILITY

ATCE is committed to making its conference and exhibitions, accessible to all audiences and as such has adopted a number of policies to ensure accessibility within the exhibition.

Exhibitors with stands with raised floors of over 13mm are required to simplify access for disabled people by providing a ramp. Ramps should not be greater than 10m or rise more than 500mm, they should be 1.5m wide and have a landing of 1.2m at the foot and head of the ramp.

STORAGE

The Exhibitors are not allowed to store boxes or crates within the exhibition halls. It is the exhibitor’s responsibility to ensure that crates and boxes are quickly disposed or stored until required for reshipment at the end of the exhibition. Any company requiring this facility should contact the official freight, handling and storage contractor for a specific quotation.

COURIER SHIPMENTS

Please note that while normal post will be taken by the Organisers and delivered to your stand, neither the Organiser nor the venue can accept responsibility for signature of large or recorded items – please ensure that there is someone available to receive such items. Deliveries can only be made during the official build-up and open period, please refer to the Exhibitor Timetable. Please note that many courier companies do not deliver on weekends.

Please ensure there is someone on your stand to accept all deliveries - the Organisers cannot take responsibility for signing consignment notes. In addition, although full security is in operation, you are advised to have a member of staff in attendance both on your stand and at your vehicle.

Courier Services

A recurring issue during most exhibitions is the attempted delivery of items prior to the official build up period. Please contact our official freight forwarder if you need to arrange any items to be delivered to the venue prior to build up.

All letters and packages should be properly labeled and will be coordinated directly to the official freight forwarder

SPECIAL EFFECTS / HIGH RISK EQUIPMENT AND SUBSTANCE APPROVALS / VEHICLES DISPLAY ON STANDS

If you plan to have special effects such as pyrotechnics, haze, laser or smoke machines, use air compressors, compressed gas, aquariums, fountains, water screens, electrical fat fryers (for food related events only), balloons, candles or flames on your stand, please complete the ‘Submission Forms for High Risk Equipment and Substance Approvals’ from DWTC’s Health and Safety team and if necessary from Dubai Police and/or Dubai Civil Defense.

The deadline for submitting the documents is at least 2 weeks prior to the use of the equipment.

24 TELECOMMUNICATION SERVICES

Wireless and wired internet services as well as telephone lines and telecom services for exhibitors must be ordered using the ’Data and Telecom Form 10’.

Due to the variability of wireless network signals within the exhibition environment, Dubai World Trade Centre operates the following:

Wireless internet networks installed by exhibitors and their contractors can only function on 2.4GHz, however DWTC does not recommend this for product demonstration due to interference from multiple networks and is unable to offer any technical support on this frequency.

Dubai World Trade Centre operates a “Clean Air” policy on wireless internet networks functioning on 5GHz and will reserve the right to switch off any unauthorised 5GHz wireless networks. The “5GHz

Wireless Internet Access” product only operates on the 5GHz wireless band. To know if your device supports 5GHz radio you can search www.gsmarena.com to see the specifications of your smartphone or tablet under DATA _ WLAN. If it has “Wi-Fi 802.11 b/g/n” then it only supports 2.4GHz, if it has “Wi-Fi 802.11 a/b/g/n” then it supports 5GHz.

Wireless Service Considerations • Wireless networking has bandwidth limitations compared to the wired network. The wireless network should be viewed as augmenting the wired network, to provide more flexible network use. Applications that require large amounts of bandwidth, or are sensitive to changes in signal quality and strength may not be appropriate for wireless access.

Standards supported • IEEE 802.11a/n is the preferred wireless networking standard. • Security standards may be applied as needed.

Wired internet: • A computer or device with a RJ45 network interface is required to use DWTC wired internet connections. • Internet lines are activated on the last day of build-up. Please advise if you require the service prior to this date.

LIVE ENTERTAINMENT

If you are planning any form of live entertainment such as singers, musicians, fashion show models, dancers, DJs or band players on your stand you must apply for an Entertainer’s Permit through the organiser.

If you do not apply for the Entertainer’s Permit on time (3 months up to 4 weeks before the performance) or if you do not receive an approval and the performance goes ahead, you will be subject to a fine issued by the Dubai Department of Tourism and Commerce Marketing.

25 GENERAL INFORMATION ABOUT STANDS

Exhibitors must ensure that the aisles adjoining the stands are not blocked during build up and break down, to a degree, which constrains the movement of other exhibitors and freight. Exhibitors must also ensure that the aisles adjacent to their stand are un-obstructed throughout the opening hours of the exhibition. The organiser reserves the right to restrict the area of scaffolding or equipment and limit the times during which they shall remain in the halls or on the stand. No part of the stand or exhibit including the fascia, signs, lighting, corner posts or other fittings, shall project into or overhang any aisle or adjacent stands or obscure any fire exit or exit signs, or be suspended from the roof.

It is strictly prohibited to affix nails, hooks, tacks, screws, adhesives, paint or similar items to the floor, walls, ceilings, or any other parts of the exhibition halls. Exhibitors are not allowed to paste, exhibit, or otherwise affix advertisements anywhere in the exhibition halls except on their own stand. The Exhibitor may not distribute handbills, advertisements, photographs or any other printed material from the aisles and outside areas of the exhibition.

Exhibitors are not permitted to connect or otherwise interfere with the electrical, gas, or water fittings of the halls and shall not introduce into or use in the halls any supplementary equipment for the generation and supply of electricity, or for other means of artificial lighting and generating power.

It will not be possible for exhibitors to obtain on-site services or labour for the erection of their stands and displays unless prior arrangements have been made. If on-site services or labour is required, please contact the official stand contractor for the rates. Advanced notice of at least one month must be given.

ELECTRICAL SOCKET

There is a default position for electrical sockets. If any exhibitor requires any specific location, this should be plotted on the grid provided in Form 4a and send to: [email protected]

SHELL SCHEME STAND

The official stand builder of shell scheme stand is Pico International. A basic Shell Scheme package for

9sqm – 12sqm includes the following items:

Needle punch carpet with PVC protective sheet Aluminum powder coated structure with two walls for corner booths and three walls for aisle booth. Spurs displaying the logo in vinyl Black Leather Chairs (2 nos.) Round meeting table (1no) Electric connection 250 W single socket square pin (1no.) Waste paper basket (1no.) Fascia board with company name and stand number( 1no. for aisle booth and 2 nos. for concern booth) 100W Track spotlight (nos. 3 for 9sqm and no.4 for 12sqm) Common distribution board with main power supply Stand cleaning prior to the opening of the show

26 Shell Scheme Layout

Furniture & Fixtures Description

27 Metalwork with white infill panels, fascia with a name and number panel. This is built to an overall height of 2.5m. Stand includes delivery setup, breakdown and maintenance.

The stands consist of Octanorm system wall elements to which graphics of moderate weight can be attached by using double sided tape. The visible display area of each panel is 95cm x 236cm. It is strictly prohibited to affix nails, hooks, tacks, screws, adhesives, paint or similar items to any other part of the shell scheme stands, including the walls / panels, poles, beams, ceiling beams. All additional displays must be contained with the Shell scheme structure and may not exceed 2.5m in eight as there are ceiling beams with lighting track(s).

The company name will be fitted to the fascia board, one per open side. You can specify your name requirement via order Form 3 – Fascia Name. Failure to submit this form may result in an inaccurate name displayed on your stand and charges being raised for correction. If Pico International does not receive Form 3, fascia text, before the deadline 08 August 2016, the company name as mentioned on the organiser’s exhibitor list will be used. Any costs involved will be charged directly to the exhibitor

Open Sides

If an exhibitor requires any specific walls to be left open or closed, then this should be plotted on the grid provided and sent to Stand layouts are subject to organizer’s approval. Any changes onsite, after the stand has been built cannot be guaranteed, and if possible, would be subject to an additional cost.

28 UPGRADED SHELL SCHEME

An option to upgrade your exhibition shell scheme are available. The upgraded shell scheme types are: Tier 1 Premium Shell Scheme Tier 2 Exclusive Shell Scheme Tier 3 Deluxe Shell Scheme

TIER 1 - PREMIUM SHELL SCHEME (9SQM)

Stand package for 9sqm includes the following items: System Counter (1no.) Pylon Feature (2nos.) 100w Spotlight (3nos.) 13amp Electric Socket (1no.) White Round Table (1no.) White Plastic Chairs (2nos.) Waste Bin (1no.) Fascia names with stand no. Blue needle punch carpet with PVC protective

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TIER 2 EXCLUSIVE SHELL SCHEME (9SQM)

Stand package for 9sqm includes the following items: System Counter (1no.) Pylon Feature (2nos.) Exhibitor Logo (2nos.) 100w Spotlight (3nos.) 13amp Electric Socket (1no.) Round Coffee Table (1no.) White Single Seater Sofas (4nos.) Waste Bin (1no.) Fascia names with stand no. Blue needle punch carpet with PVC protective

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TIER 3 DELUXE SHELL SCHEME (9SQM)

Stand package for 9sqm includes the following items: System Counter (1no.) Pylon Feature (2nos.) Exhibitor Logo Banners (2nos.) 100w Spotlight (3nos.) 50w led Light (2nos.) 13amp Electric Socket (1no.) Round Coffee Table (1no.) White Single Seater Sofas (4nos.) Waste Bin (1no.) Black Brochure Rack (1no.) Blue needle punch carpet with PVC protective

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SPACE ONLY STANDS AND HEIGHT RESTRICTIONS

Exhibitors who wish to build their own stand may do so, provided prior indication should be made on signing the application form. “Space Only” exhibitors, must provide the organizer with the perspective drawings (with proper measurements) showing the front, side, back side, elevations and floor layout of their proposed stand design for approval by Dubai World Trade Centre. Exhibitors and their contractors are responsible for the construction and decoration of their stands. Stands must conform to basic safety standards and must not present danger to occupants/visitors.

Details must be provided immediately and accompanied by Form 17 - Stand Approval prior to the deadline dates. Please send drawing of your stand in either pdf or jpeg format on or before 22 August 2016 to operations16atce@spe. Please see Form 17 - Stand Approval for more information about stand construction and fitting regulations for space only stands. No carpet or power supply will be provided for space only stands. Main supply must be ordered from the official contractor – PICO International (Please refer to Form No. 5), a month before the event, and it is their responsibility to terminate the power line with distribution board, and ELCB.

Dubai World Trade Centre reserves the right to reject any design, likely to unreasonably obscure or affect nearby exhibitors sites, or safety. The Maximum height allowed for:

Halls 3 & 4 = 6 meters Halls 5, 6, 7 and 8 = 5 meters

All space-only contractors must complete and submit the EAC Onsite Work Agreement Form prior to the scheduled move-in. This agreement will be used towards any damages, delays due to non-compliance to the exhibit rules. Contractors who will fail to submit this form won’t be allowed to move-in.

Peripheral Walling

Long runs of walling along open perimeters of stands (facing the aisles) are not permitted. Where long runs of walling need to be present along open sides they must be presented by display items and not left in plain colors. If perimeter walling is more than 1m high, it must not occupy more than one-third of any one side. If long runs of walling are essential they must be recessed by 0.5m from the perimeters of the occupied space and will be subject to written approval by the Organizers.

Dividing Walls

On divided sites, you are responsible for erecting and decorating side and back walls facing onto your stand areas to a height of 2.5m. Walls above this height must be clad and decorated on both sides, with the reverse side being decorated from 2.4m upwards by the exhibitor who has them erected. Such walls overlooking adjoining stands must be finished in a neutral plain colour only. The minimum height for dividing walls is 2.5m.

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Exhibitor Checklist and Order Forms

FORM GUIDELINES SUBMIT DEADLINE ACTIONED FORM TO FORM 1 Company Profile ATCE 08 August 2016 All Exhibitors FORM 2 Registration ATCE 08 August 2016 All Exhibitors FORM 3 Fascia Name PICO 22 August 2016 Shell Scheme FORM 4 Additional Request (AV, Furniture, PICO 22 August 2016 Optional Electrical Fittings) FORM 4a Stand Layout PICO 22 August 2016 Space Only FORM 5 Electrical Main Supply PICO 22 August 2016 Optional FORM 6 Shipping Instructions & Handling Tariff MERITEX 29 August 2016 Optional FORM 7 Data and Telecom DWTC 22 August 2016 Optional FORM 8 On-Stand Catering DWTC 22 August 2016 Optional FORM 9 On-Stand Cleaning DWTC 22 August 2016 Optional FORM 10 Rigging, Banners and Graphics DWTC 22 August 2016 Optional FORM 11 Stand Security DWTC 22 August 2016 Optional FORM 12 Utilities (Water & Drainage Services) PICO 22 August 2016 Optional FORM 13 Vehicle DWTC 22 August 2016 Optional FORM 14 Exhibition Stand Structure PICO 22 August 2016 Space Only FORM 15 Stand Approval PICO 22 August 2016 Space Only FORM 16 Temporary Staff List PICO 22 August 2016 All Exhibitors EAC Onsite Work Agreement PICO 22 August 2016 Space Only Method Statement PICO 22 August 2016 Space Only Risk Assessment PICO 22 August 2016 Space Only

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Form 1 Company Information

DEADLINE: 08 August 2016

This form must be completed and returned to: [email protected] P.O. Box 37679, Dubai, United Arab Emirates | Tel.: (971-4) 457 5853, Fax: (971-4) 457 3164

Please list below details.

Company Name: Hall Number: Stand Number: Contact Person: Job Title: Email Address: Address: Telephone/Mobile Number: Fax Number: Website:

*Organizer retains the right to publish exhibiting company’s contact details (as submitted in their Exhibit Application) Form) in case the Exhibitor failed to comply with the above mentioned deadline.

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Form 2 Registration

DEADLINE: 08 August 2016

This form must be completed and returned to: [email protected] P.O. Box 37679, Dubai, United Arab Emirates | Tel.: (971-4) 457 5853, Fax: (971-4) 457 3164

All Exhibitors will receive 5 complimentary exhibitor registrations per 9sqm of stand space. Each complimentary registration gives the individual access to various networking functions, opening ceremony, executive plenary session, post-conference attendee survey results and feedback and conference proceedings.

Should you require additional Booth Personnel passes to man your stand please fill out the exhibitor registration form online.

The deadline for pre-registering all above passes is 05 September 2016. Badges will be ready for pick-up onsite at the registration counters. Please see Schedule of Events on page 5 for more information.

To register online, a link and a unique code will be provided SOON.

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Form 3 Fascia Name

DEADLINE: 22 August, 2016

This form must be completed and returned to: [email protected] P.O. Box 37679, Dubai, United Arab Emirates | Tel: +971 4 420 4028

Please print in block letters.

The fascia height with aluminum frame is on infill panel. The exhibitors name & stand number in English will be in Arial Bold upper case of 50mmH applied to the left side.

Company Name: Stand Number: Hall Number:

Contact Person: Designation:

Address:

Telephone Number: Fax Number:

Email Address: Mobile Number:

Please enter below the Company name which you require on the fascia. This will be provided in BLOCK LETTERS, ARIAL BOLD of 50mm high (maximum 24 letters). Please use block letters.

Fascia Name in English:

Note: Any changes on fascia name after the deadline as well onsite, will be an additional charge payable by the exhibitor.

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Form 4 Additional Request (AV, Furniture, Electrical Fittings)

DEADLINE: 22 August, 2016

This form must be completed and returned to: [email protected] P.O. Box 37679, Dubai, United Arab Emirates | Tel: +971 4 420 4028

Please print in block letters.

Company Name: Stand Number: Hall Number:

Contact Person: Designation:

Address:

Telephone Number: Fax Number:

Email Address: Mobile Number:

DESCRIPTION PRICE (USD) QTY AMOUNT

42”LED Screen with HDMI and USB port 525.00 46”LED Screen with HDMI and USB port 610.00 60”LED Screen with HDMI and USB port 780.00 Shell Scheme TV mounting board 100.00

AUDIO VISUALAUDIO TV Stand 60.00

100W Track Spotlights 54.00 300W Long arm Floodlights (yellow light) 96.00 50W Long Arm Halogen Spotlight 72.00 13Amp Socket (3 pin socket) 54.00 Extension cord (square pin) 18.00

ELECTRICAL FITTINGS Multi-pin plug adaptor 6.00 BS01 Bar stool chrome (black) 54.00 BS02 Bar stool (Black leather seat) 54.00 BS05 Bar stool (white gas lift) 54.00 CH01 IRIS Leather Chair, Black

50.00 CH02 Stackable Chair - Black Fabric 48.00 CH03 Friends Fabric Chair - Black 52.00 CH06 Stackable Fabric Chair - Blue 48.00 FURNITURE CH10 Stackable Plastic White Chair 48.00 SS01 Single Seat Sofa (Black, White, Blue) 85.00 SS11 Double Seat Sofa (Black, White, Blue) 150.00 BT01 Bistro Table (White or Beech top) 60.00

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BT21 Bistro Table (Glass top) 107.00 CT01 Round Coffee Table - Glass Top 50.00 CT03 Round Coffee Table - Glass Top 50.00 CT21 Rectangular Coffee Table - Glass Top 85.00 MT01 Round Table 4 Legs (white top) 80cm dia 55.00 MT11 Round Table Single Leg (white) 80cm dia 60.00 AA01 Brochure Holder Table Top 24.00 AA02 Brochure Rack (Metal - Black) 48.00 AA41 Waste Paper Basket (Plastic) 10.00 AA62 Small Fridge 120.00 S1 Info counter (103L x 53W x 103cmH) 75.00 S1a Info counter (103L x 53W x 79cmH) 70.00 S1b Info counter curve (144L x 67W x 103cmH) 75.00 S1c Info counter curve, Half round (200L x 100W x 103cmH) 138.00 S2 Lockable cabinet (103L x 53W x 79cmH) 84.00 S3 Low glass showcase (103L x 53W x 103cmH) 138.00 S3a Full Glass Showcase (103L x 53W x 103cmH) 138.00

S3b Glass Showcase (103L x 53W x 123cmH) 138.00 S4 Slope Shelf (30cmW x 99cmL) 24.00 S4a Flat Shelf (30cmW x 99cmL) 24.00 S5 Display cube (53 x 53 x 53cmH) 54.00 S6 Display cube (53 x 53 x 79cmH) 72.00 S6a Display cube (53 x 53 x 103cmH) 90.00 SYSTEM FURNITURE S7 Square table (103 X 103 X 79cmH) 54.00 S7a Square table (74 x 74 x 79cmH) 50.00 S7b Rectangle table (103 x 53 x 79cmH) 52.00 S8 Tall glass showcase (103L x 53W x 205cmH) 174.00 S8a Tall glass showcase (53L x 53W x 205cmH) 156.00 S9 Folding door with lock 90.00 S10 Swing/Hinged door with lock 102.00 SP Single system panel (Octanorm) 100x 250cm 54.00 Direct Paste on infill panel (95cmLx233cmH/panel) 150.00 Direct Paste on foam board (99cmLx250cmH/panel) 190.00 Fascia Logo - direct paste on infill (16cmH) 50.00 Fascia Logo - direct paste on foam board (30cmH) 100.00 Counter Logo 65.00

MISCELLANEOUS Artificial Decoration Plant 150.00 Artificial Decoration Plant for Meeting tables 60.00 GRAND TOTAL USD

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BOOKING CONDITIONS: Please note payment in full must accompany this order. Items will not be supplied if payment is not received in advance. Invoice will be sent once signed order form is received. Once ordered and paid there will be no refund. There will be a 20% surcharge after the deadline and 50% surcharge on onsite orders. Late orders are subject to availability. *Please plot the stand layout for the location of the furniture and socket

**For the items in the catalog that is not mentioned in the order list, please send e-mail for quotation.

Date: Name: Stamp and Signature:

Form 4a: STAND LAYOUT

Please indicate location of the mentioned items on the grid plan (1 square = 1 meter)

Date: ______

Name: ______

Stamp and Signature: ______

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40

41

42

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44

45

46

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48

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Form 5 Electrical Main Supply

DEADLINE: 22 August, 2016

This form must be completed and returned to: [email protected] P.O. Box 37679, Dubai, United Arab Emirates | Tel: +971 4 420 4028

Please print in block letters. Company Name: Stand Number: Hall Number:

Contact Person: Designation:

Address:

Telephone Number: Fax Number:

Email Address: Mobile Number:

PRICE (USD) DESCRIPTION QTY AMOUNT Before August 5 After August 5

15Amp Single Phase 185.00 222.00 30Amp Single Phase 324.00 388.80 15Amp Three Phase 510.00 612.00 BUILD UPBUILD 30Amp Three Phase 850.00 1,020.00 15Amp Single Phase 300.00 360.00

30Amp Single Phase 530.00 636.00 15Amp Three Phase 840.00 1,008.00 30Amp Three Phase 1,500.00 1,800.00 60Amp Three Phase 2,382.00 2,858.40 MAIN POWER 100Amp Three Phase 4,500.00 5,400.00 24 Hours Supply +30% 15Amp Single Phase

975.00 1,170.00 30Amp Single Phase 1,205.00 1,446.00 15Amp Three Phase 1,515.00 1,818.00 30Amp Three Phase 2,175.00 2,610.00 60Amp Three Phase 3,057.00 3,668.40 CEILING POWER 24 Hours Supply +30%

Single Phase Distribution Box 90.00 108.00 DB Three Phase Distribution Box 190.00 228.00 GRAND TOTAL USD ALL SPACE ONLY Exhibitors are required to order power connection for build-up and power connection during the show. Main power supply to Space only stands includes consumption but does not include distribution box. Invoice will be sent once the order form is signed.50% surcharge is applicable for any onsite orders. *Please plot the location of distribution box in the grid plan (Form 5a). Date: Name: Stamp and Signature:

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Form 5a: Electrical Layout

Please indicate location of the mentioned items on the grid plan (1 square = 1 meter)

Date: ______

Name: ______

Stamp and Signature: ______

POINTS TO NOTE FOR THE BUILD-UP POWER: Points to note:

1) Mains Power a. The rates quoted include consumption. b. Exhibition stands mains power will only be activated on the last day of build-up. c. Stand contractors are required to be present to activate their mains power 1 hour before and 1hour after the show opening times.

2) Build-up Power a. The distribution boards for build-up power will be located in each of the 4 corners of the halls b. Each hall will have four distribution boards c. The contractor will connect their own equipment and cables to the distribution board

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d. Each distribution board will consist of single phase & three phase female commando or CEE Form sockets and 13 Amps plug tops e. For each order the contractor will be issued with a numbered socket f. Contractor build-up power is only to be used for stand construction purposes and not for stand testing g. Build-up power will be used for build-up and tear down only h. Build-up power cannot be shared with other stand contractors i. The contractor will need to order and pay the power Pico International LLC. j. Pico will provide duty technician for build-up power k. There will be a separate breaker for each socket, in case the power trips, the contractor needs to contact the Pico service desk to reset the breaker l. All extension cables should be protected by a 13 Amps fuse m. For orders of more than 15 Amps single phase, the contractor needs to supply their own male CEE form socket n. There will no other power source during build up, only the build- up power distribution boards will be live o. During the event the build-up power distribution boards will be turned off

3) General a. All orders for utilities must follow the required guidelines and be submitted with a clear and precise grid plan at the time of ordering. b. Any changes required due to incorrect grid plans will be subject to a surcharge. c. The rates quoted are per event based on a maximum 7 day rental basis only.

PLEASE RETURN THE COMPLETED ORDER FORM BY EMAIL ON OR BEFORE 5TH AUGUST 2016. OTHERWISE, YOU WILL BE LIABLE TO THE APPROPRIATE SURCHARGE AS IMPOSED BY THE UTILITY AUTHORITIES. PICO INTERNATIONAL WILL SEND THE INVOICE BY RETURN TOGETHER WITH THE BANK DETAILS FOR PAYMENT. ITEMS WILL NOT BE SUPPLIED IF PAYMENT IS NOT RECEIVED IN ADVANCE

I hereby confirm that the information on the form 5 is true and correct at the time the information is provided and understand the points mentioned on this page.

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Form 6 Shipping Instructions & Handling Tariff

DEADLINE: 29 August 2016 The Coach House 20 Northern hay Street Exeter, Devon, EX4 3ER United Kingdom Tel.: +44(0)1392 454999 Email: [email protected]

Meritex International is official freight agents for customs formalities and on-site handling for the 2016 Annual Technical Conference and Exhibition (ATCE).

Please print in block letters. Company Name: Stand Number: Hall Number:

Contact Person: Designation:

Address:

Telephone Number: Fax Number:

Email Address: Mobile Number:

For Safety and Security purposes the official contractor is responsible for the movement and co-ordination of all exhibits and freight on the Exhibition site, including the provisions of labour and handling equipment.

No other contractor or company will be permitted to operate any heavy equipment or handle any goods or freight on site for this show. All goods movement will be managed and administered by Meritex International

INBOUND HANDLING

SEA FREIGHT RATE IN USD

FCL – FULL CONTAINER LOAD - FROM ARRIVAL JEBEL ALI SEA PORT UP TO STAND $ 100.00 PER CBM MINIMUM OF 20’ CONTAINER - 20 CBM / 40’ CONTAINER - 40 CBM / 40’HC CONTAINER - 45 CBM

LCL – LOOSE CONTAINER LOAD - FROM ARRIVAL JEBEL ALI SEA PORT UP TO STAND $ 100.00 PER CBM MINIMUM $430.00

CUSTOMS INSPECTION / EXAMINATION $ 100.00 PER BILL OF LADING / CONTAINER / BILL OF ENTRY / EXHIBITOR

TEMPORARY IMPORT BOND FEE 0.75% OF CIF VALUE MINIMUM $ 100.00

CRANE CHARGES FOR GROUNDING OR LIFTING FULL/EMPTY CONTAINER $ 250.00 PER LIFT

RETURN OF EMPTY CONTAINERS FROM JEBEL ALI PORT $ 375.00 PER CONTAINER

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AIR FREIGHT RATE IN USD

FROM ARRIVAL DUBAI AIRPORT UP TO STAND $ 1.00 PER KG MINIMUM $275.00

CUSTOMS INSPECTION / EXAMINATION $ 100.00 PER AWB/ CONSIGNMENT/BILL OF ENTRY/ EXHIBITOR

TEMPORARY IMPORT BOND FEE 0.75% OF CIF VALUE MINIMUM $ 100.00

ROAD FREIGHT RATE IN USD

FTL – FULL TRAILER LOAD FROM UAE BORDER UP TO STAND $ 100.00 PER CBM MINIMUM OF 40’ TRAILER - 40 CBM / 7-10T TRUCK - 20 CBM

LTL – LOOSE TRAILER LOAD $ 100.00 PER CBM MINIMUM $380.00

CUSTOMS INSPECTION / EXAMINATION $ 100.00 PER TRUCK WAY BILL / CONSIGNMENT/BILL OF ENTRY/ EXHIBITOR

TEMPORARY IMPORT BOND FEE 0.75% OF CIF VALUE MINIMUM $ 100.00

OUTBOUND HANDLING

SEA FREIGHT RATE IN USD

FCL – FULL CONTAINER LOAD - FROM STAND UP TO JEBEL ALI PORT $ 100.00 PER CBM MINIMUM OF 20’ CONTAINER - 20 CBM / 40’ CONTAINER - 40 CBM / 40’HC CONTAINER - 45 CBM

LCL – LOOSE CONTAINER LOAD - FROM STAND UP TO DOHA PORT $ 100.00 PER CBM MINIMUM $430.00

CUSTOMS INSPECTION / EXAMINATION $ 100.00 PER BILL OF LADING / CONTAINER / BILL OF ENTRY / EXHIBITOR

CANCELLATION OF TEMPORARY IMPORT BOND FEE $ 25.00 PER BILL OF LADING/ CONSIGNMENT/BILL OF ENTRY/ EXHIBITOR

EXPORT B/L $ 125.00

CRANE CHARGES FOR GROUNDING OR LIFTING FULL/EMPTY CONTAINER $ 250.00 PER LIFT

AIR FREIGHT RATE IN USD FROM STAND UP TO DUBAI AIRPORT $ 1.00 PER KG MINIMUM $275.00

CUSTOMS INSPECTION / EXAMINATION $ 100.00 PER AWB/ CONSIGNMENT/BILL OF ENTRY/ EXHIBITOR

CANCELLATION OF TEMPORARY IMPORT BOND FEE $ 25.00

PER BILL OF LADING/ CONSIGNMENT/BILL OF ENTRY/ EXHIBITOR

EXPORT AWB OR HAWB $ 60.00

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ROAD FREIGHT RATE IN USD

FTL – FULL TRAILER LOAD FROM EXHIBITION STAND UP TO UAE BORDER $ 100.00 PER CBM MINIMUM OF 40’ TRAILER - 40 CBM / 7-10T TRUCK - 20 CBM

LTL – LOOSE TRAILER LOAD $ 100.00 PER CBM MINIMUM $380.00

CUSTOMS INSPECTION / EXAMINATION $ 100.00 PER TRUCK WAY BILL / CONSIGNMENT/BILL OF ENTRY/ EXHIBITOR

CANCELLATION OF TEMPORARY IMPORT BOND FEE $ 25.00 PER BILL OF LADING/ CONSIGNMENT/BILL OF ENTRY/ EXHIBITOR

EXPORT TRUCK WAY BILL $ 85.00

ADDITIONAL SERVICES

ADDITIONAL CHARGES RATE IN USD

LOCAL HANDLING – OFFLOADING FROM TRUCK AND DELIVERY TO STAND $ 40.00 PER CBM MINIMUM OF 40’ TRAILER - 40 CBM / 7-10T TRUCK - 20 CBM

EMPTY CASE STORAGE $ 35.00 / CBM MINIMUM 2 CBM

HANDLING OF COURIER SHIPMENTS $ 1.00 PER KG MINIMUM $75.00

FILMS / DVDS / CD ROMS HANDLING $ 30.00 / PIECE MINIMUM $75.00

CUSTOMS DUTY 5% OF CIF VALUE WILL BE BILLED AS PER OFFICIAL RECEIPT AT COST + 10%.

2T FORKLIFT HIRE PER HOUR $ 75.00 / HOUR FOR STAND CONSTRUCTION OR POSITIONING ONLY. MINIMUM 2 HRS

2T FORKLIFT HIRE PER DAY $ 450.00 / HOUR

MANPOWER, PER PERSON $ 25.00 / HOUR MINIMUM 2 HRS

THC / CO-LOADER FEES, ADMIN FEES, CONTAINER DETENTION, PORT STORAGE, AIRPORT STORAGE WILL BE BILLED AS PER OFFICIAL RECEIPT AT COST + 10%

ANY MINISTRY CERTIFICATES OR APPROVALS IF REQUESTED BY CUSTOMS WILL BE BILLED AS PER RECEIPT AT COST +10%

LATE ARRIVAL SURCHARGE 50%

WEEKEND, HOLIDAY, OVERTIME SURCHARGE 50%

TERMS OF PAYMENT

Unless credit terms have been agreed, all handling services must be paid in full upon receipt of the invoice and before delivery.

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Form 7 Data & Telecom Services ------Please Return Completed Forms to DWTC’s Exhibitor Services: Helpline: +971 4 308 6333 • E-mail: [email protected]

Please complete in type or block capitals (we cannot be held responsible for mistakes from illegible handwriting)

EXHIBITION DETAILS Exhibition Exhibition Name Date Stand Stand Hall No. No. Name ORDER CONTACT DETAILS (we require these details so we can contact you about your order)

First Name

Last Name Job Title

Company Name / Type Contractor Exhibitor Agent

Company Address

Company City Postal Code Country

Direct No. Mobile No. E-mail (important service information will be sent to this address) On-site Contact Name On-site contact No. PAYMENT DEADLINES:

weeks weeks n-site 4or more 4or less O

Pay 4 weeks or more before the Pay 4 weeks or less before the Pay on-site once build-up has show to get a 20% discount. show and enjoy standard rates. started and add a 50% surcharge. METHODS OF PAYMENT: days days Now 5prior 10 prior

CREDIT CARD COMPANY CHEQUE BANK TRANSFER Pay online using Visa or Mastercard Make cheque payments, 5 working days Make a bank transfer, 10 working days for instant confirmation. prior to deadline at the Exhibitor Services Shop. prior to deadline.

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Due to the variability of wireless network signals within the exhibition environment, Dubai World Trade Centre operates the following;

Wireless internet networks installed by exhibitors and their contractors can only function on 2.4GHz, however DWTC does not recommend this for product demonstration due to interference from multiple networks and is unable to offer any technical support on this frequency.

Dubai World Trade Centre operates a “Clean Air” policy on wireless internet networks functioning on 5GHz and will reserve the right to switch off any unauthorised 5GHz wireless networks.

The “5GHz Wireless Internet Access” product only operates on the 5GHz wireless band. To know if your device supports 5GHz radio you can search www.gsmarena.com to see the specifications of your smartphone or tablet under DATA_WLAN. If it has “Wi-Fi 802.11 b/g/n” then it only supports 2.4GHz, if it has “Wi-Fi 802.11 a/b/g/n” then it supports 5GHz.

Any orders for internet access must have the required information detailed in full before the order will be processed.

Connection PAYMENT DEADLINES: Item Description speed Quantity Total cost weeks weeks n-site 4or more 4or less O 1 Mbps -20% 4,460.00 +50% 2 Mbps -20% 5,760.00 +50% 4 Mbps -20% 7,710.00 +50% Wired internet 10 Mbps -20% 10,000.00 +50% 20 Mbps -20% 13,500.00 +50% 40 Mbps -20% 18,225.00 +50% Higher band widths available on request Leased line Price on application Number Per user per event of users 1 - 4 500.00 5GHz Wireless internet access 5 – 49 360.00 (charged at the number of users required x 50 – 99 250.00 corresponding rate) 100 plus 200.00

2 Hour 5GHz wireless internet access per user 50.00

Network switch and configuration with 4 network points -20% 1,300.00 +50%

SUBTOTAL

REQUIRED INFORMATION

Type of stand Shell scheme Single-storey space only Double-storey space only

Type of device Laptop computer Desktop computer Tablet Smart phone Quantity of devices

E-mail Internet browsing Video/ Voice calling e.g. Skype Internet usage Video streaming Others Received and Clean Air policy Received but have questions Not received understood I have detailed my data requirements below and ask that a DWTC specialist calls me back to discuss:

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TELECOM LINES

PAYMENT DEADLINES: No. of Item Description Deposit Total cost weeks weeks n-site lines 4or more 4or less O Telephone line and handset through PABX 3,000.00 -20% 1,175.00 +50% Fax line and machine through PABX 3,000.00 -20% 1,255.00 +50% ISDN 3,000.00 -20% 1,430.00 n/a Point of sale line -20% 1,430.00 n/a SUBTOTAL

GRAND TOTAL in United Arab Emirates Dirham (AED) Printers, fax machines and laptops available on request

Points to note:

1. Wired internet: a. A computer or device with a RJ45 network interface is required to use DWTC wired internet connections. b. Internet lines are activated on the last day of build-up. Please advise if you require the service prior to this date.

2. Wireless internet: Due to the variability of wireless network signals within the exhibition environment, Dubai World Trade Centre operates the following;

a. Wireless internet networks installed by exhibitors and their contractors can only function on 2.4GHz, however DWTC does not recommend this for product demonstration due to interference from multiple networks and is unable to offer any technical support on this frequency. b. Dubai World Trade Centre operates a “Clean Air” policy on wireless internet networks functioning on 5GHz and will reserve the right to switch off any unauthorised 5GHz wireless networks. c. The “5GHz Wireless Internet Access” product only operates on the 5GHz wireless band. To know if your device supports 5GHz radio you can search www.gsmarena.com to see the specifications of your smartphone or tablet under DATA _ WLAN. If it has “Wi-Fi 802.11 b/g/n” then it only supports 2.4GHz, if it has “Wi-Fi 802.11 a/b/g/n” then it supports 5GHz. d. Any orders for internet access must have the required information detailed in full before the order will be processed.

3. Telecoms: a. Telephone lines such as direct external lines (DEL), point of sale lines (POS) and ISDN do not include per unit call charges which will be deducted from the deposit after the event b. Telephone lines are automatically programmed to allow for international calls unless otherwise requested. c. ISDN lines are supplied without the required ISDN modem. d. A preconfigured credit card machine with a UAE bank account, is required for a point of sale (POS) lines which are supplied without the required credit card machine. e. A power socket is required for fax and credit card machines.

4. General: a. It is essential that you inform your stand contractor that telecommunication or data lines have been ordered and it is the responsibility of the stand builder to pull the ordered cables inside the stand during build-up. b. Any equipment supplied is the responsibility of the exhibitor during the event and should be returned on the last day of the event. Any loss or damage incurred will be charged to the exhibitor.

5) Clean Air Policy:

a. Purpose

As the 5GHz Wi-Fi wireless networking uses the shared resource of the unlicensed radio frequencies, it is necessary to regulate the usage of such devices within the Dubai World Trade Centre (DWTC) venues.

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By applying this policy, reliable and secure Wi-Fi based services can be provided at DWTC. This policy applies to all 5GHz wireless networking devices and users on DWTC premises.

b. Policy

Ownership and Management of Radio Airspace DWTC is the owner of the 5GHz unlicensed radio frequencies on its property, that is, the 5GHz Unlicensed National Information Infrastructure (UNII) bands used in wireless networking. DWTC is responsible for managing these radio frequencies for the benefit of DWTC users. DWTC may restrict use of any devices that can cause interference in the unlicensed radio frequency ranges.

DWTC is solely responsible for providing wireless networking services within its venues and offices. No other entity may deploy wireless network access points or other wireless service in its space. Private wireless access points in the exhibition halls, concourse areas, meeting rooms or offices are strictly prohibited. DWTC reserves its right to sanction non-compliance. DWTC is responsible for maintaining a secure network and will deploy adequate security mechanisms to support wireless networking in the venues.

DWTC deployed a 5GHz wireless network to cover all its venues, based on the 802.11a/n standards. DWTC will work with other entities to accommodate special needs, where technically feasible. DWTC will collaborate with organizers and tenants where devices used for specific business reasons may require specific solutions.

Wireless Service Considerations Wireless networking has bandwidth limitations compared to the wired network. The wireless network should be viewed as augmenting the wired network, to provide more flexible network use. Applications that require large amounts of bandwidth, or are sensitive to changes in signal quality and strength may not be appropriate for wireless access.

Standards supported IEEE 802.11a/n is the preferred wireless networking standard. Security standards may be applied as needed.

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60

Form 8 On-Stand Catering ------

Please Return Completed Forms to DWTC’s Exhibitor Services: Helpline: +971 4 308 6333 • E-mail: [email protected]

Please complete in type or block capitals (we cannot be held responsible for mistakes from illegible handwriting)

Introducing:

New Signature Dish Healthy Option Reduced Price

Our new additions for 2016. Particularly delicious items Healthier options packed with Better value items for 2016. created by DWTC. flavour.

No Outside Food Policy

Dubai World Trade Centre holds the exclusive rights to all catering services within DWTC and as per the regulations laid down by Dubai Municipality, food and beverage may not be brought from outside the venue for consumption by organisers, contractors, exhibitors or visitors.

All food and beverage from outside the venue is prohibited and any violations will be charged at an equivalent loss of sale with the items confiscated. This includes but is not limited to:

Coffee machines Pre-packaged instant meals Water bottles and dispensers Confectionary Local restaurant delivery meals Food and beverage samples

Additionally, in accordance with local Islamic customs, the display and distribution of pork and alcohol is strictly forbidden.

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EXHIBITION DETAILS Exhibition Exhibition Name Date Stand Stand Hall No. No. Name ORDER CONTACT DETAILS (we require these details so we can contact you about your order)

First Name

Last Name Job Title

Company Name / Type Contractor Exhibitor Agent

Company Address

Company City Postal Code Country

Direct No. Mobile No. E-mail (important service information will be sent to this address) On-site Contact Name On-site contact No.

PAYMENT DEADLINES: weeks weeks 4 or more 4 or less

Pay 4 weeks or more before the show to get up to 20% discount. Pay 4 weeks or less before the show and enjoy standard rates.

METHODS OF PAYMENT: days days Now 5prior 10 prior

CREDIT CARD COMPANY CHEQUE BANK TRANSFER Pay online using Visa or Mastercard Make cheque payments, 5 working days Make a bank transfer, 10 working days for instant confirmation. prior to deadline at the Exhibitor Services Shop. prior to deadline.

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Catering Excellence On Every Scale:

DWTC is the exclusive provider of all onsite catering. Our stand catering service lets you relax, knowing that refreshments will always be on hand for visitors to your stand. Presenting the right food at the right time, from tempting snacks to fully catered meals, not only attracts more visitors – it’s one less detail to worry about.

Our award-winning kitchen can serve up a wide range of food and beverage according to dietary needs, cultural expectations and time of day. To keep your team fuelled during setup and tear down, we also provide pre-packaged contractor meals – at extremely attractive prices. Additionally we have fully bespoke menus that can cater to your exact requirements such as:

All day reception menus – Designed to offer an evolving selection of fare throughout the day such as hearty breakfasts, tempting lunches and wonderful afternoon teas complimented with a wide range of complimenting hot and cold beverages.

Buffet lunch menus – If you have the space, more substantial buffet lunch menus can be served on your stand. The menus, inspired by five continents, can be of Asian, Indian, Arabic or Western themes.

Canapé collections – Creative hot and cold canapés. The perfect accompaniment to gatherings on your stand regardless of the time of day and served with a wide selection of non-alcoholic cocktails.

Premium menus – Specially created for upscale and elaborate exhibition stands, we’ll customize our menus in close consultation with you so that any individual lifestyle or dietary need can be met. Each menu is presented using stylized crockey, cutlery and glassware in addition to service staff to make sure that your guests are fully catered for.

The following pages offer a wide range of catering items that can be simply ordered by filling out the form. You can also refer to the Exhibitor Services Catalogue which details product descriptions in addition to photographs of each item. More options are available on request and to create something more tailored to your needs then please contact us to discuss your requirements on +971 4 308 6333 or e-mail us at [email protected].

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PAYMENT DEADLINES: Requested Item Unit Fri Sat Sun Mon Tue Wed Thu Delivery weeks weeks Time 4or more 4or less BAKERY Please write the quantity of items in the days columns

Khidri stuffed dates 400g -20% 220.00

Kholas large stuffed dates 400g -20% 250.00

Assorted Danish pastries 20pcs -20% 140.00

Assorted croissants 20pcs -20% 140.00

Assorted muffins 15pcs -20% 165.00

Assorted donuts 20pcs -20% 165.00

Cherry crumble 15pcs -20% 150.00

Sliced tea cake 10pcs -20% 245.00

Butter cookies 50pcs -20% 170.00

American cookies 20pcs -20% 185.00

Chocolate fudge brownies 20pcs -20% 165.00

CONFECTIONARY

Wrapped mint candy 1kg -20% 210.00

Chocolate truffles 20pcs -20% 185.00

Quality Street chocolate box 370g -20% 110.00

Bateel date chocolates 320g -20% 190.00

Traditional Arabic sweets 400g -20% 220.00

Turkish baklava 600g -20% 210.00

Reception package Including assorted Lays crisps (15), Best 1 -20% 340.00 salted peanuts (15), assorted chocolate bars (15) & Quality Street chocolate box (1)

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PAYMENT DEADLINES: Requested Item Unit Fri Sat Sun Mon Tue Wed Thu Delivery weeks weeks 4or more 4or less Time FRUIT Please write the quantity of items in the days columns

Sliced fruit platter 30pcs -20% 155.00

Seasonal fruit basket 4kg -20% 195.00

SANDWICH PLATTERS

Classic sandwiches 30pcs -20% 245.00

Luxury sandwiches 30pcs -20% 375.00

Vegetarian sandwiches 30pcs -20% 245.00

Mixed sandwiches 30pcs -20% 260.00

Savory mixed bagels 20pcs -20% 300.00

Savory wraps 30pcs -20% 260.00

COLD CANAPÉS

Smoked salmon & cream 30pcs -20% 300.00 cheese Tomato & mozzarella skewers 30pcs -20% 300.00

Tiger prawns with ginger 30pcs -20% 300.00

Fresh tuna & pesto 30pcs -20% 300.00

Quail eggs, spicy mayo on 30pcs -20% 220.00 focaccia

Brie & pear 30pcs -20% 245.00

Assorted maki 18pcs -20% 375.00

Crab & celery 30pcs -20% 300.00

Chicken mousse 30pcs -20% 245.00

Stuffed vine leaves wrapped 30pcs -20% 250.00 in pastry

Antipasti platter 1.2kg -20% 310.00

International cheese platter 1kg -20% 310.00

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PAYMENT DEADLINES: Requeste Item Unit Fri Sat Sun Mon Tue Wed Thu d weeks weeks Delivery 4or more 4or less Time HOT CANAPÉS Please write the quantity of items in the days columns

Thai green curried prawns 30pcs -20% 285.00

Tandoori chicken & mango salsa 30pcs -20% 275.00

Thai crab cake & sweet chili sauce 30pcs -20% 245.00

Lamb kebbeh 30pcs -20% 255.00

Chicken satay with peanut dip 30pcs -20% 275.00

Chinese dumplings 30pcs -20% 275.00

Punjabi samosas 30pcs -20% 220.00

Tomato & goats cheese quiche 30pcs -20% 250.00

Sausage rolls 30pcs -20% 255.00

Cheese burek 30pcs -20% 245.00

DESSERT CANAPÉS

Opera cake 30pcs -20% 245.00

Green tea chocolate cake 30pcs -20% 245.00

Lemon & bergamot cream tartlets 30pcs -20% 245.00

Passion fruit tartlets 30pcs -20% 225.00

Rhubarb panna cotta 30pcs -20% 195.00

Raspberry & banana cake 30pcs -20% 245.00

Coconut & chocolate cake 30pcs -20% 245.00

Fruit kebabs 30pcs -20% 235.00

Apple & almond jalousie 30pcs -20% 195.00

Hazelnut pear tart 20pcs -20% 150.00

Mini white chocolate cheesecake 30pcs -20% 220.00

Assorted French macaroons 20pcs -20% 275.00

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PAYMENT DEADLINES: Requested Item Unit weeks weeks Fri Sat Sun Mon Tue Wed Thu Delivery 4or more 4or less Time COLD DRINKS: Please note that refrigerators should be ordered through your stand contractor

Soft drinks package 144 cans -20% 700.00 Including 6 cases of soft drinks

Pepsi 24cans -20% 150.00

Diet Pepsi 24cans -20% 150.00

7up 24cans -20% 150.00

Mirinda 24cans -20% 150.00

Perrier 24btls -20% 330.00

Red Bull 24cans -20% 425.00

Club soda 24cans -20% 150.00

Flavoured iced tea 24cans -20% 225.00

Local mineral water (1.5ltr) 12btls -20% 135.00

Local mineral water (500ml) 24btls -20% 135.00

Local mineral water (300ml) 24btls -20% 155.00

Evian still mineral water (500ml) 24btls -20% 305.00

Acqua Panna still water (500ml) 24btls -20% 305.00

Badoit sparkling water (330ml) 20btls -20% 385.00

Granini orange juice 24btls -20% 225.00

Granini pineapple juice 24btls -20% 225.00

Fresh orange juice 1.5 l -20% 195.00

Fresh cocktail juice 1.5 l -20% 195.00

Fresh mango juice 1.5 l -20% 235.00

Fresh watermelon juice 1.5 l -20% 195.00

Fresh lemon and mint juice 1.5 l -20% 195.00

Fresh pineapple juice 1.5 l -20% 195.00

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PAYMENT DEADLINES: Requested Item Unit weeks weeks Fri Sat Sun Mon Tue Wed Thu Delivery 4or more 4or less Time HOT DRINKS Please write the quantity of items in the days columns

Tea flask 1.8 l -20% 140.00

Suleimani tea flask 1.0 l -20% 130.00

Hot water flask 1.8 l -20% 80.00

Twinings tea bags 25 -20% 75.00

Twinings tea package A selection of Twinings tea bags (25), flasks of 1 -20% 400.00 hot water (2) and platter of butter cookies (1)

Coffee flask 1.8 l -20% 150.00

Arabic coffee flask 1.0 l -20% 130.00

Arabian hospitality package Traditional Arabic coffee server (8hrs, 10 1 -20% 4,250.00 flasks), Khidri stuffed dates & Arabic sweets (4 platters each)

Traditional Arabic coffee server 8hrs -20% 2,200.00

Dallmayr coffee machine (per day) 1 -10% 650.00

100 -10% Dallmayr coffee packet cups 945.00

Dallmayr milk packet 100 -10% 270.00 cups

100 -10% Dallmayr tea packet cups 350.00

100 -10% Dallmayr chocolate powder cups 270.00

Nespresso single pour coffee machine 200 with coffee capsules, sugar, milk & cups -10% 2,650.00 cups (excluding water) Nespresso double pour coffee machine 350 -10% 4,650.00 with coffee capsules, sugar, milk & cups cups (excluding water) Nespresso coffee capsules with 100 -10% 1,150.00 sugar, milk & cups cups

1 -10% 3,900.00 Carimali professional coffee day machine staffed by one barista including fresh coffee 3 days -10% 11,400.00 beans, fresh milk, sugar, cups & stirrers for 200 cups per day (installation, technical support & water included) 4 days -10% 14,900.00

100 Carimali fresh coffee beans -10% 1,250.00 with fresh milk, sugar, cups & stirrers cups

Fresh milk 2 l -10% 55.00

Additional barista 8hrs -20% 2,050.00

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PAYMENT DEADLINES: Requested Item Unit Fri Sat Sun Mon Tue Wed Thu Delivery weeks weeks Time 4or more 4or less SUNDRY ITEMS Please write the quantity of items in the days columns

Crockery, cutlery & glassware Priced by quotation

Disposable cups 25 -10% 30.00

Disposable tumblers 25 -10% 35.00

Disposable teaspoons 25 -10% 25.00

Eco-line disposable knives 25 -10% 25.00

Eco-line disposable forks 25 -10% 25.00

Eco-line disposable dessert spoons 25 -10% 25.00

Eco-line disposable stirrers 100 -10% 40.00

Eco-line disposable plates (small) 25 -10% 35.00

Eco-line disposable plates (large) 10 -10% 25.00

Paper napkins 50 -10% 25.00

Refuse bags 10 -10% 30.00

Cold water dispenser including two 5 gallon water bottles, 1 -10% 290.00 100 disposable cups (requires a 13amp socket) Basic water dispenser including one 5 gallon water bottle, 1 -10% 70.00 100 disposable cups (no socket required) Basic water dispenser including two 5 gallon water bottles, 1 -10% 80.00 100 disposable cups (no socket required) Water (refill) 5gallon -10% 35.00

Ice cubes 2.5kg -10% 35.00

Service personnel 8hrs -20% 800.00

Hostess (meet, greet & order taker) 8hrs -20% 2,940.00

Stewarding (back of house staff) 8hrs -20% 680.00

EXHIBITOR MEAL OPTIONS:

Hot, vegetarian meal and water 1person -20% 55.00

Hot, non-veg meal and water 1person -20% 60.00

Luxury sandwich and water 1person -20% 45.00

Sit-in meal voucher 1person 95.00 60.00

GRAND TOTAL in United Arab Emirates Dirham (AED)

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Form 9 On–Stand Cleaning ------Please Return Completed Forms to DWTC’s Exhibitor Services: Helpline: +971 4 308 6333 • E-mail: [email protected]

Please complete in type or block capitals (we cannot be held responsible for mistakes from illegible handwriting)

EXHIBITION DETAILS Exhibition Exhibition Name Date Stand Stand Hall No. No. Name ORDER CONTACT DETAILS (we require these details so we can contact you about your order)

First Name

Last Name Job Title

Company Name / Type Contractor Exhibitor Agent

Company Address

Company City Postal Code Country

Direct No. Mobile No. E-mail (important service information will be sent to this address) On-site Contact Name On-site contact No.

PAYMENT DEADLINES: weeks weeks 4 or more 4 or less

Pay 4 weeks or more before the show to get a 20% discount. Pay 4 weeks or less before the show and enjoy standard rates.

METHODS OF PAYMENT: days days Now 5prior 10 prior

CREDIT CARD COMPANY CHEQUE BANK TRANSFER Pay online using Visa or Mastercard Make cheque payments, 5 working days Make a bank transfer, 10 working days for instant confirmation. prior to deadline at the Exhibitor Services Shop. prior to deadline.

70

A World of Possibilities: Dubai World Trade Centre’s Cleaning division is expert in providing all your cleaning requirements during the exhibition. For ease you can order directly using this form. However if you have more elaborate requirements such as floor refinishing, carpet shampooing, laundry and dry cleaning then we will be delighted to provide a quote for you.

The Exhibitor Services Catalogue is now available containing full product descriptions and imagery: Contact us on +971 4 308 6333 or e-mail us at [email protected]

PAYMENT DEADLINES: No. of Item description Area in m2 Total Cost weeks weeks days 4or more 4or less Nightly Cleaning 1 – 2,999 m2 -20% 8.00 3 days SUBTOTAL

PAYMENT DEADLINES: No. of Item description weeks weeks Area in m2 Total Cost 4or more 4or less days Stand-by cleaner min of 8 hours -20% 70.00 (only available with stand cleaning order) Rubbish skip rental (per 18m3 skip) -20% 975.00 -- -- NEW: Exhibitor Pack -20% 250.00 -- -- Includes disinfecting wipes, hand sanitizer, tissue boxes and fragrance sticks SUBTOTAL GRAND TOTAL in United Arab Emirates Dirham (AED)

Points to note:

1. Dubai world Trade Centre holds the exclusive rights to the cleaning within the exhibitions halls. As such external cleaning companies are not permitted within the venue.

2. The Nightly Cleaning solution includes vacuuming or wet mopping of floors; dusting of counter tops and furniture; emptying of bins, cleaning of walls, glass and partitions (except clear acrylic partitions).

3. All cleaning is carried out at night, not during the exhibition open hours to ensure the stands are ready prior to the opening of the exhibition. It will be performed on the night before the opening day of the event and each night thereafter.

4. Double decker stands will be charged on the total floor space per m2.

5. The role of the Stand-by Cleaner is to ensure that your stand is kept clean and presentable at all times and free from the accumulation of waste.

6. The rubbish skip rental is for the removal of waste materials, excluding labour, generated during the build-up and tear-down of the exhibition. Please note that there are road restrictions on the movement of skips on Fridays.

7. DWTC’s Cleaning division unfortunately is unable to clean exhibits.

8. DWTC’s Cleaning division cannot be held liable for any loss or damage related to the cleaning of the exhibition stand.

9. DWTC’s Cleaning division does not supply cleaning materials to exhibitors or their contractors.

10. In order to guarantee quality of service, exhibition stands must be clear of all contractors’ work and materials by midnight on the last day of build-up.

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Form 10 Rigging, Banners and Graphics ------Please Return Completed Forms to DWTC’s Exhibitor Services: Helpline: +971 4 308 6333 • E-mail: [email protected]

Please complete in type or block capitals (we cannot be held responsible for mistakes from illegible handwriting)

EXHIBITION DETAILS

Exhibition Name Exhibition Date Stand Hall No. Stand Name No. ORDER CONTACT DETAILS (we require these details so we can contact you about your order)

First Name

Last Name Job Title

Company Name / Type Contractor Exhibitor Agent

Company Address

Company City Postal Code Country

Direct No. Mobile No. E-mail (important service information will be sent to this address) On-site Contact Name On-site contact No.

PAYMENT DEADLINES:

weeks weeks n-site 4or more 4or less O

Pay 4 weeks or more before the Pay 4 weeks or less before the Pay on-site once build-up has show to get up to 30% discount. show and enjoy standard rates. started and add a 50% surcharge. METHODS OF PAYMENT: days days Now 5prior 10 prior

CREDIT CARD COMPANY CHEQUE BANK TRANSFER Pay online using Visa or Mastercard Make cheque payments, 5 working days Make a bank transfer, 10 working days for instant confirmation. prior to deadline at the Exhibitor Services Shop. prior to deadline.

72

A World of Possibilities: Dubai World Trade Centre’s Rigging team are a highly experienced provider of rigging solutions and have one of the largest portfolios of primary and secondary rigging in the Middle East. We can supply BGV C1 and CAT A electric hoists; variable speed chain hoists with Kinesys automation software; load cells and load monitoring systems; truss specials such as ground support systems, hinged corners, truss circles and spacers; as well as consultancy and CAD design. For ease you can order directly using this form, however for more elaborate requirements, please contact us and we will be delighted to quote for you.

BANNER AND GRAPHIC PRINTING PAYMENT DEADLINES: Total Item Description weeks Quantity Weight weeks n-site Cost 4or more 4or less O

Roll up banner of size 85cm x 200cm 550.00 Roll up banner of size 150cm x 200cm 875.00 Pop up banner of size 300cm x 300cm 3,900.00 Pop up banner of size 400cm x 300cm 4,680.00 Free standing direction sign 50cm x 70cm double sided 350.00 Digital printed Flexpro banners With hanging rods (per m2 on a min 2m2) 150.00 With application (per m2 on a min 2m2) 150.00 One way vision graphics (per m2 on a min 2m2) 175.00 Framed shell scheme graphics (per m2 on a min 2m2) 250.00 Shell scheme graphics (900mm x 2400mm) 360.00

PAYMENT DEADLINES: Total Item Description Quantity Weight weeks weeks n-site Cost 4or more 4or less O Banner Rigging – Installation & Removal Pole width up to 2000mm -20% 650.00 +50% Pole width above 2000mm to 5000mm -20% 975.00 +50% Pole width above 5000mm to 6000mm -20% 1,300.00 +50% Pole width above 6000mm to 7000mm -20% 1,560.00 +50% 1) Up to 2m2 lightweight box / circular banner -20% 1,300.00 +50% 2) Up to 4m2 lightweight box / circular banner -20% 1,950.00 +50%

PAYMENT DEADLINES: Total Item Description Quantity weeks weeks n-site Cost 4or more 4or less O PRIMARY RIGGING CHARGES Drop wire -20% 455.00 +50% (for items with total weight of 20kg or less) Drop wire – hoist & fix -20% 585.00 +50% (for items with total weight of 20kg or less) Roof point (30-250kg) -20% 1,025.00 +50% excluding installation of 3rd party hoists Special roof point (change from standard height) -20% 1,215.00 +50% excluding installation of 3rd party hoists Mandatory Information Please specify the exact weight of each roof point Kg Please specify the total weight of the structure Kg SUB TOTAL

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PAYMENT DEADLINES: Item Description Quantity Total Cost weeks weeks n-site 4or more 4or less O SECONDARY RIGGING CHARGES Electric chain hoist per event -20% 1,000.00 +50% Manual chain hoist per event -20% 500.00 +50% Light duty truss - per metre per event– 30 x 30cm2 -20% 200.00 +50% Medium duty truss - per metre per event – 40 x 40cm2 -20% 300.00 +50% Circular truss (30cm2) 2m diameter -20% 2,000.00 +50% Circular truss (30cm2) 4m diameter -20% 3,500.00 +50% Circular truss (30cm2) 6m diameter -20% 5,000.00 +50% Circular truss (30cm2) 8m diameter -20% 7,000.00 +50% Circular truss (30cm2) 10m diameter -20% 8,000.00 +50% Circular truss (30cm2) 16m diameter -20% 20,000.00 +50% Lighting Single Parcan 64 lights 1000 watts with dimmer -30% 160.00 n/a (Power not included) 400 Watt metal halide -30% 250.00 n/a (Power not included)

GRAND TOTAL in United Arab Emirates Dirham (AED)

RIGGING PLANS

(Please select) Drop wire – 6 mm wire rope fitted with a quick term connector. The wire will be left for the contractor to lift the item to the desired height (for banners, lightweight pieces and truss weighting 20 kg or less). Drop wire (hoist & fix) – 6mm wire rope fitted with a quick term connector. DWTC will hoist and fix your trussing, banners or set pieces to the desired height and later will be responsible for the tear-down. Roof point (20 kg to 250 kg) – For heavy items weighing more than 20 kg. DWTC will supply a roof point for the contractor to attach their own manual or electric hoist. All roof points will be installed at approximately 40cm below the bottom roof truss within the halls. Any request for a change of standard height will be classed as a special roof point.

AVAILABLE RIGGING POINT HEIGHTS IN THE HALLS

Exhibition Halls 1 and 2 7100 mm Rigging points under the air wall (between Exhibition Halls) 6800 mm Rigging points under the bulk head (between Exhibition Halls 2 and 3) 4400 mm

Exhibition Halls 3 and 4 9700 mm Rigging points under the air wall (between Exhibition Halls) 9580 mm

Exhibition Halls 5, 6, 7 & 8 7100 mm Rigging points under the air wall (between Exhibition Halls) 6700 mm

Za’abeel Hall 1 6450 mm

Za’abeel Hall 2 and 3 7000 mm

Sheikh Rashid Hall 12250 mm

Sheikh Maktoum Hall 6500 mm Sheikh Saeed Hall 1, 2 & 3 9600 mm Trade Centre Arena 13600 mm

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Points to note:

1. Banner & Graphic Printing:

a. All orders must be accompanied with the artwork detailing the CMYK / Pantone references and sizes of the items. b. Artwork can be supplied in the following files: Adobe Illustrator; EPS; High Res PDF or TIF. c. Banner printing does not include rigging. d. Any amendments and changes on-site to the approved and agreed artwork will be subject to a surcharge

2. Banner Rigging: a. All banners need to be supplied with poles in vinyl welded or sewn sleeves. b. All banners must be delivered two days prior to the build-up of the event. Delivery should be made to DWTC, Saturday to Thursday 08:00 until 17:00 hours. c. All banners will be disposed of immediately after the last day of tear-down. d. Dubai World Trade Centre is not liable for the loss or damage to banners during transportation, storage, installation and de-rig.

3. Rigging Plans: a. All orders for rigging must follow the required guidelines and be submitted with a clear and precise rigging plan at the time of ordering. Any changes required due to incorrect rigging plans will be subject to a surcharge. b. All rigging plans must show the location of each rigging point in relation to the stand using metric measurements. c. All rigging must be within the perimeter of the stand. d. The exact weight of each rigging point must be detailed in kilograms in addition to the total weight in kilograms of the structure. e. The type of structure or banner material must be detailed along with the metric width, height and length. f. The stand orientation must be detailed by showing the location of the main entrance and by the stands or walls on the other neighboring three sides. g. The height from the floor to the top of the structure or banner when fully suspended must be shown using metric measurements.

4. Installation: a. DWTC rigging hours are Saturday to Thursday 08:00 until 17:00. Any requests outside these hours are subject to availability and surcharge. b. Rigging not ready for completion by 15:00 on the last day of build-up will be the responsibility of the contractor to install. c. Any damage to DWTC equipment by third party contractors will be charged.

5. Health and Safety: a. DWTC’s Rigging team is not liable for secondary rigging installed by third party contractors. b. During build-up, gangways must be kept clear to allow access by the Rigging team. c. No stand structure is allowed to be attached to the DWTC ceiling as either a precautionary, or as an added safety, measure. d. Any bottom rigging lifting equipment or lifting eyes that are not stamped, rated, approved with a valid test certificate will not be accepted. e. Any box banner, circular or straight greater than 1m in length, square or diameter, must be suspended on a minimum of two suspension points.

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STAND ORIENTATION GRID

Hall Entrance Neighbouring Stand Number

Neighbouring Stand Number Stand Neighbouring

Neighbouring Stand Number

PLEASE SPECIFY THE FOLLOWING:

All banners must be delivered to DWTC at least two days prior to the build-up of the event Saturday to Thursday, 08:00 until 17:00

Desired height from floor to the bottom of the structure or banner:

Size of the structure or banner:

Total weight of the structure or banner

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Form 11 Stand Security Coverage ------Please Return Completed Forms to DWTC’s Exhibitor Services: Helpline: +971 4 308 6333 • E-mail: [email protected]

Please complete in type or block capitals (we cannot be held responsible for mistakes from illegible handwriting)

EXHIBITION DETAILS Exhibition Exhibition Name Date Stand Stand Hall No. No. Name ORDER CONTACT DETAILS (we require these details so we can contact you about your order)

First Name

Last Name Job Title

Company Name / Type Contractor Exhibitor Agent

Company Address

Company City Postal Code Country

Direct No. Mobile No. E-mail (important service information will be sent to this address) On-site Contact Name On-site contact No.

PAYMENT DEADLINES: STANDARD RATE

METHODS OF PAYMENT: days days Now 5prior 10 prior

CREDIT CARD COMPANY CHEQUE BANK TRANSFER Pay online using Visa or Mastercard Make cheque payments, 5 working days Make a bank transfer, 10 working days for instant confirmation. prior to deadline at the Exhibitor Services Shop. prior to deadline.

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A World of Possibilities: Dubai World Trade Centre’s Security division is expert in delivering all your security requirements during the exhibition. For ease you can order directly using this form. However if you have more elaborate requirements in securing your stand then please call us and we will be delighted to quote for you.

The Exhibitor Services Catalogue is now available containing full product descriptions and imagery: Contact us on +971 4 308 6333 or e-mail us at [email protected]

PAYMENT DEADLINES: Start Start End End Item Description Quantity weeks weeks n -site date time date time 4or more 4or less O Female security personnel – (8 hours 140.00 per hour minimum) Day 1 Day 2 Day 3 Day 4 Day 5

PAYMENT DEADLINES: Start Start End End Item Description Quantity weeks weeks n-site date time date time 4or more 4or less O Male security personnel – (8 hours 120.00 per hour minimum) Day 1 Day 2 Day 3 Day 4 Day 5

GRAND TOTAL in United Arab Emirates Dirham (AED)

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Form 12 Utilities (Water & Drainage Service)

DEADLINE: 05 August 2016

This form must be completed and returned to: [email protected] P.O. Box 37679, Dubai, United Arab Emirates | Mobile: (971) 56 2658423

Please print in block letters.

Company Name: Stand Number: Hall Number:

Contact Person: Designation:

Address:

Telephone Number: Fax Number:

Email Address: Mobile Number:

PRICE (USD) DESCRIPTION Before After QTY AMOUNT August 5 August 5

Water and waste with 3m pipe 2,000.00 2,400.00 Water and waste one time fill 1,000.00 1,200.00 Additional pipe per 10 meter length 55.00 66.00 GRAND TOTAL USD

BOOKING CONDITIONS: Please note payment in full must accompany this order. Items will not be supplied if payment is not received in advance. Invoice will be sent once signed order form is received. Once ordered and paid there will be no refund. 50% surcharge on onsite orders. Sinks are not included in the above prices. Sinks are to be supplied by the contractor/builder building the stand. 3m pipes are supplied as standard. If you require longer than 3m please notify Pico International at the time of ordering. Connection to coffee machines other than those provided by DWTC is not permitted.

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Form 13 Vehicle ------Please Return Completed Forms to ATCE Organizer: E-mail: [email protected]

The deadline to return this form is 2 weeks prior to the start of build-up. Form received after this date may not be processed. Please complete in type or block capitals (we cannot be held responsible for mistakes from illegible handwriting)

EXHIBITION DETAILS Exhibition Exhibition Name Date Stand Stand Hall No. No. Name ORDER CONTACT DETAILS (we require these details so we can contact you about your order)

First Name

Last Name Job Title

Company Name / Type Contractor Exhibitor Agent

Company Address

Company City Postal Code Country

Direct No. Mobile No. E-mail (important service information will be sent to this address) On-site Contact Name On-site contact No.

Contact Brand Name / Model Registration Arrival Location Colour Dimension Weight Name and / Equipment Number Date and Time (Hall and Stand No.) Number

01

02

03

04

05

06

Rules and Regulations: • Permission must be requested at least 10 working days prior to the start of the tenancy • Fuels must be reduced to a quarter level • Batteries should be disconnected • All keys must be handed over to DWTC Security after inspection • A no objection letter from the organiser is required to allow access during the build-up where damage could be done to either the vehicle or to other stands when entering the hall • Vehicles without engine and battery must be mentioned separately on the form • For heavy vehicles, the manufacturer’s data sheet including weight and dimensions along with the completed vehicle form is required

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Form 14 Exhibition Stand Structure ------

This form must be completed and returned to: [email protected] P.O. Box 37679, Dubai, United Arab Emirates | Tel: +971 4 420 4028

The deadline to return this form is 2 weeks prior to the start of build-up and orders received after this date will be subject to a surcharge or may not be processed.

Please complete in type or block capitals (we cannot be held responsible for mistakes from illegible handwriting).

EXHIBITION DETAILS Exhibition Exhibition Name Date Stand Stand Hall No. No. Name CONTRACTOR’S CONTACT DETAILS

First Name

Last Name Job Title

Company Name / Type

Company Address

Company City Postal Code Country

Direct No. Mobile No.

E-mail (important service information will be sent to this address)

Signature

Space-only Stands Space-only stands, stands with a ceiling, stands incorporating a mezzanine level or raised area above 300mm, stands above 4 m high. All the following information MUST be provided (USE TICK BOX)

YES NO Perspective Drawing Full Stand Dimensions Elevations Drawings (front, side and back) Architectural Plan (Layout) Drawing Structural Material Details Structural Connection Details Base Plate Sizes and Specifications (if applicable) Any Special Display Loading Allowance Accessible Ramp on Platform Undertaking Letter (refer to note below) Height of Stand Glass Partition / Glazing (must be 12 mm thick, tempered with anti-shatter film)

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Ceiling / Roof (If yes, please provide structural details) Use of Fabric / Material (fire certificate must be provided) Mezzanine Details (above 300mm) Storage Space. If Yes, please indicate the storage location on the stand design. The storage door must not have a lock. Provision for aluminum corner for all exposed corner edges on raised platform Items of special risk (if yes, please complete the Submission Forms for High Risk Equipment and Substance)

Double Decker Stands All the following information MUST be provided (USE TICK BOX) YES NO Structural Drawings, Design Calculations and General Arrangement of Structure Design of Members / Elements (beam, column, slab) Design of Connections and Base Plate (considering anchor of base plate with permanent flooring is not allowed) Architectural Drawings i.e. Plan, Elevation, Sections Elevations Drawing (front, side and back) Design / Detail of Handrail and Staircase Details Structural Connection Details of Members Base Plate Sizes (Use min 400 x 400 x 12mm Mild Steel Plate) Structural Materials Details Undertaking Letter (Refer to note below) Items of special risk (if yes, please complete the Submission Forms for High Risk Equipment and Substance)

A charge of AED 1,000.00 applies to each submission and will be charged to the organiser accordingly.

NOTE: FOR UNCONVENTIONAL STANDS/SPACE FRAME (E.G. WHERE THE STRUCTURAL MATERIALS USED ARE OTHER THAN HOT ROLLED SECTIONS/STANDARD STEEL SECTIONS AVAILABLE IN THE MARKET) OR IF REQUESTED BY DWTC, THE CONTRACTOR/ EXHIBITOR HAS TO SUBMIT AN UNDERTAKING LETTER TO DWTC ENGINEERING FOR ITS STRUCTURAL RIGIDITY, STABILITY AND SAFE DESIGN STATING THE STRUCTURE IS ‘’ FIT FOR PURPOSE’’

DWTC will review this submission (provided the complete information required has been provided) and get back to the organiser as follows: 10 working days for space-only stands from the date of submission was received 15 working days for double-storey stands from the date the submission was received

CONDITIONS

Submission documentation should explain the method of building the stand Submissions for double-decker stand – 50% charges will be applied if the submission is incomplete Any late submission is subject to 100% surcharge All requirements should be routed through the event organiser Drawings/details should be submitted at least 30 days before the start of the tenancy

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The main beam erection shall be completed 24 hours before the opening of the event All measurements in the submitted drawings shall be as per standard international (IS) unit system The contractor will be fully responsible for the design, stability and workmanship of the structure

Any free standing wall of a stand exceeding 4 m in height requires a metal framing with base plate and stability design calculation Any stand exceeding 4 m in height requires complete structural drawing including its design calculation If DWTC’s approval under specific circumstances has been received for a stand to be built in one of the concourses, the stand must not exceed 4 m in height. A special policy applies for the building of stands in the concourses. Double-decker stands are not allowed in the concourses

Any canopy must be reinforced with a metal section and must be supported from the ground with a minimum 3 inch (7.62 cm diameter tube or equivalent support having sufficient section Any custom design rigging to be used must be certified and industry approved trusses Banners / logos attached to a hanging truss must be fabricated by using metal tubes with bolted connections and must be submitted along with the design calculations for approval All shell scheme stands must be braced from all four sides (top portion) to control the stability especially octonom pole / panel The stability and safety of all display items within the stand shall be the sole responsibility of the supplier (Exhibitor / Contractor) Stands should not impede on any aisles No fixing or adjoining structures above aisles are allowed No stand carpeting over aisle carpet is allowed in order to join stands opposite each other

Signature On behalf of the Contractor

Company Stamp

Signature On behalf of DWTC Operations

Signature On behalf of DWTC Engineering

Signature On behalf of DWTC Health and Safety

ATTACHMENT The contractor of the stand is required to sign the documents attached to this submission. Copies of the signed documents shall be presented to DWTC security before entering the marshaling yard. Before the start of the build- up, the same documents must be made available in the area where the stand will be built for inspection purposes Failure to do so will lead for the works to be temporarily stopped until the documents are provided.

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Form 15 Stand Approval

DEADLINE: 22 August 2016

This form must be completed and returned to: [email protected] P.O. Box 37679, Dubai, United Arab Emirates | Tel: +971 4 420 4028

We advise that the following contractor has been appointed to erect the above stand or install electrics at the above exhibition and it is the responsibility of the exhibitor to ensure that their contractors adhere to the regulations set by the organizers.

Exhibitor: Stand Number: Hall Number:

Appointed Contracting Company

Contractor Contact Person: Designation:

Address:

Telephone/Mobile Number: Fax Number:

Email Address:

Signed by the Exhibitor: ______Date: ______

Please note that only space will be provided for you to build-up. Stand designs need to be restricted to a height of 6 meters for Halls 3 & 4 and 5 meters for Halls 5, 6, 7 & 8.

The contractor needs to send this form together with the accomplished A. Design with the following - Perspective Drawing - Full Stand Dimensions (include height of stand) - Elevation Drawing (front, side and back) - Plan (Layout) Drawing - Any special Display Loading Allowance (if required) B. Drawings for Rigging Structure (optional) C. Method Statement D. Risk Assessment E. Liabilities Insurance Certificate

*Only approved stand designs will be allowed to proceed for build-up at the venue. To apply for an appropriate main power supply please refer below for options and fill in Form 5 on the previous page.

This form must be completed and returned by to [email protected]

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Form 16 Temporary Staff List

DEADLINE: 25 August 2016

This form must be completed and returned to: [email protected] P.O. Box 37679, Dubai, United Arab Emirates | Tel.: (971-4) 457 5853, Fax: (971-4) 457 3164

To comply with Dubai Authorities regulations, you are required to complete this form with the details of all temporary staff who will be working for your event (this includes ushers, hosts and hostesses, romoters and temporary registration staff). This policy is also applicable to exhibitors or agencies involved in your event.

Event name:

Organiser:

Build-up dates:

Event dates:

Tear-down dates:

# Temporary Staff First Passport Visa / Residency Nationality Stand and Name and Surname Number Number (Country) Hall Number if hired by Exhibitor 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

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21 22 23 24 25 26 27 28 29 30

Please use additional pages for more entries

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EAC ONSITE WORK AGREEMENT

This agreement, between the Annual Technical Conference and Exhibition (ATCE) and (Contractor’s Name) herein called the EXHIBITOR-APPOINTED CONTRACTOR (EAC) , for work authorization at the Exhibition Organized by ATCE held 7-9 December 2015 at the Dubai World Trade Centre, Dubai U.A.E.

PROVISIONS: In consideration for being allowed to work on the premises of the exhibition, EXHIBITOR- APPOINTED CONTRACTOR agrees that neither SPE, nor its agents, or employees, shall be responsible for injury to the person, damage to property, or loss of property, of the EXHIBITOR-APPOINTED CONTRACTOR or its employees, except as to such injury, damage or loss resulting from negligence, premises or product liability, or willful or other misconduct of SPE, its agents, servants, or employees.

When an INJURY is suffered by any person or entity, (including the EXHIBITOR-APPOINTED CONTRACTOR or its employees,) caused by the joint or concurrent negligence, conduct or fault of the parties hereto, or their agents, employees, the EXHIBITOR APPOINTED CONTRACTOR agrees that neither SPE, nor SPE's agents, employees, shall be responsible for such injury, and the EXHIBITOR-APPOINTED CONTRACTOR further contractually obligates itself under this agreement to contribute to and/or indemnify, in proportion to its fault (either at law or in fact, whichever is greater)

DAMAGE to the venue. Any damages cause throughout the duration of the event by the EXHIBITOR- APPOINTED CONTRACTOR or its employees will be resolved through a written letter based on the Report of Damage by the venue management (DWTC property management). The written letter will be address to: the Exhibitor Contractor bearing the reason and photo of the damage/s cause. The incurred cost should be settled 5 days after the receipt of the notice.

NON COMPLIANCE to organizers and venue regulations. EXHIBITOR-APPOINTED CONTRACTOR or its employees flouting site safety regulations will be assess on the number of non-compliance the EXHIBITOR- APPOINTED CONTRACTOR or its employees have violated. Anyone who’s been cited for more than 2 offenses will be ask to leave the exhibition site.

It is expressly understood and agreed the EXHIBITOR-APPOINTED CONTRACTOR's liability under this agreement is independent of, and in addition to, any common law or statutory liability for contribution or indemnity under the laws of any jurisdiction.

The EXHIBITOR-APPOINTED CONTRACTOR by signing this statement further acknowledges receipt of the official SPE EXHIBIT REGULATIONS and agrees to abide by all conditions contained therein.

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The person signing this agreement warrants that he or she is authorized by EXHIBITOR-APPOINTED CONTRACTOR to enter into this agreement

Company Name: Stand Number: Hall Number:

Contractor: Designation:

Address:

Telephone/Mobile Number: Fax Number:

Email Address:

SIGNATURE: ______

Company Stamp:

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METHOD STATEMENT FORM

Company Name: Stand Number: Hall Number:

Site Address: Dubai World Trade Center

Date On Site

Email Address:

This Method Statement issued by Signature:

Date:

Work Task : Construction and Decommissioning of Exhibition Stand

Known Hazards :

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Work Details:

Supervision, Competence and Training :

Plant equipment and tools to be used :

90

Connection of electrical services :

Hazardous substances :

Personal Protective Equipment :

91

Emergency Procedures :

Environmental Controls :

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RISK ASSESSMENT FORM

Location Installation Date Description of Work Date of Assessment

Dubai World Trade Center

Initial Rating Rating After Risk to Before Control Control Activity/Hazard Risks Whom Severity x Control Severity x Likelihood = Likelihood = Primary Risk Residual Risk Working on Site Injury from Ensure that the work area is falling, kept clean and tidy at all times tripping etc Operatives Obey Health and Safety Site security guidelines together with site and integrity rules at all times Movement of Materials- Make sure all routes are clear Collision Fork Lifts Operatives, prior to movement of materials property Ensure loads are easily Blocked and public manageable so that they are Vision kept in full control and are within the load capacity Only authorized, trained Unsafe Loads operators with a valid license will be used by our workers Movement of materials- Make sure all routes are clear Collision Trolleys and Barrows Operatives, prior to movement of materials property Ensure loads are easily Blocked and public manageable so that they are Vision kept in full control and are within the load capacity Safety shoes or boots to be Unsafe Loads worn at all times. Manual All our operatives are aware of Handling safe lifting techniques. Injury Hand Tools / Battery Drills Hand tools are used by Unsafe Use Operatives professionals and not left unattended A visual check will be carried out Unsafe by the site foreman in the Conditions factory prior to onsite working Untrained Competent users only, operatives Power Tools Operatives All power tools must have been Unsafe Use checked within the last 3 months and be fully PAT tested. Unsafe Competent users only, Conditions

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Initial Rating Rating After Activity Risks Risk to Before Control Control /Hazard Whom Severity x Control Severity x Likelihood = Likelihood = Primary Risk Residual Risk Safety boots or shoes to be worn at all Falling Clothing Operatives times Visibility High Vis jackets to be worn at all times Site Erection Ensure area is secure and correct procedures are carried out for erection. Operatives, Use correct access and lifting equipment Falling Walls property when required. Support walls as erection and public is taking place as required. Premounting of the Stand ensures stability Ladders Ladders to be checked for signs of wear Falls and damage prior to going to site Operatives Ladders only to be used for short spaces Falling of time where no other access equipment Equipment is viable Electric Shock Damaged Limit the use of power tools on site, for Extension exceptional use only when battery tools Leads are not sufficient Where possible limit the use of extension Damaged leads to within the stand area using a Power Tools temporary socket rather than runs of lead over isles and other stands. Fire and Combustible Ensure site is clean and tidy and free from Explosion material large quantities of rubbish. No naked flames or sources of heat to be Flammable used on site without prior permission and liquids separate risk assessment Only small quantities of thinners to be No smoking taken to site in a suitable container locked away when not in use Exposure to Only water based paints and glues to be Chemical used on site Operatives substances Inhalation No chemicals to be used on site without and public prior permission and separate risk assessment

SEVERITY LIKELIHOOD RESIDUAL RISK 1 = Paper Cut 1 = Very Unlikely 1-5 Low Risk 2 = Bruise, Knock or Cut 2 = Unlikely 6-9 Medium, some control needed 3 = Strain, Sprain or serious cut 3 = Possible 10 – 25 High, steps must be taken to reduce risk 4 = Severe strain or broken limb 4 = Probable 5 = Fatality, disability or loss of limb 5 = Very Likely 6 = Multiple fatality 6 = Certain

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