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DUBUQUE COMMUNITY SCHOOL DISTRICT BOARD of EDUCATION REGULAR MEETING March 12, 2018 5:30 P.M. I. Call to Order and Roll Call

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DUBUQUE COMMUNITY SCHOOL DISTRICT BOARD of EDUCATION REGULAR MEETING March 12, 2018 5:30 P.M. I. Call to Order and Roll Call DUBUQUE COMMUNITY SCHOOL DISTRICT BOARD OF EDUCATION REGULAR MEETING March 12, 2018 5:30 p.m. I. Call to Order and Roll Call II. Pledge of Allegiance led by Bryant Elementary School students III. Approve the Agenda (p. 1-3) IV. Approve the Minutes of Previous Board Meetings (p. 4) A. Regular Meeting – February 12, 2018 (p. 5-6) B. Strategic Plan Update Session – February 26, 2018 (p. 7) V. Public Hearing – Jefferson Middle School Roof Replacement Project (p. 8-9) A. Overview of Project B. Receive and File Proof of Publication and Authorize Payment of Publication Costs (p. 10) C. Public Comments D. Adopt Plans, Specifications, Form of Contract and Estimated Total Cost E. Reporting of Bids (p. 11) F. Award Construction Contract to Giese Roofing Co. VI. Board Salutes VII. Visitors and Open Forum (p. 12) VIII. Consent Agenda (p. 13) A. Treasurer’s Report (p. 14) B. Listing of Accounts Payable (p. 15-29) 1. Budget Report (p. 30-40) C. Facilities/Support Services Committee 1. Minutes of March 5, 2018 (p. 41-42) 2. Personnel Report (p. 43-47) 3. Professional Service/Purchase Contracts (p. 48) 4. PMIC Regular Education Students (p. 49) D. Educational Programs/Policy/Strategy Committee 1. Minutes of March 6, 2018 (p. 50-51) 2. Policy #2000 – Statement of Guiding Principles (p. 52) 3. Policy #2001 – Name of School District (p. 53) 4. Policy #2002 – Legal Status of the School District (p. 54) 5. Policy #4600 – Employee Conflict of Interest (p. 55-57) 6. Policy #4603 – Recognition of Unions (p. 58) 7. Policy #5505 – Use of Motor Vehicles, Minor School Licenses (School Driving Permits) (p. 59) 8. Policy #5702 – Emergency Plans and Drills (p. 60) 9. Policy #8143 – District Vehicles (p. 61) 10. Policy #10101 – Community Use of District Facilities (p. 62-69) E. Teacher Quality Committee F. Pool Committee G. Activities Council 1 IX. Facilities/Support Services Committee Report – J. Prochaska (p. 70) A. Adopt Resolution for Amended Cafeteria Plan (p. 71) B. Approve Donation of Shelving Units to Lincoln School (p. 72) C. Approve Commercial New Construction Rebate Proposal with Alliant Energy (p. 73-77) D. Approve Change Order #13 on the Senior High School Renovation Project (p. 78-79) E. Authorize IIW, PC to Proceed into the Design Development Phase for the Alta Vista Campus Project (p. 80) F. Tentatively Approve Plans, Specifications, Form of Contract and Estimate of Total Cost for the Washington Middle School Kitchen Exhaust Replacement Project and Set the Date, Time and Location for Public Hearing (p. 81-84) X. Educational Programs/Policy/Strategy Committee Report – N. Bradley (p. 85) A. Approve Student Fee Schedule for 2018-19 (p. 86-91) B. Approve Facility Rental Fee Schedule for 2018-19 (p. 92-94) C. Approve District Strategic Plan (distributed at the meeting) XI. New Business (p. 95) A. Approve Music In Our Schools Month Proclamation (p. 96) B. Consider Further Disciplinary Action (p. 97-100) XII. Board Member or Administrative Issues (non-agenda items) XIII. Adjournment MISSION To develop world-class learners and citizens of character in a safe and inclusive learning community. 2 Agenda Recommendation: √ I move that the Board of Education approve the agenda as submitted 3 Minutes Recommendation: I move that the Board of Education approve the minutes of the regular meeting on February 12 and the strategic plan session on February 26, 2018, as submitted 4 DUBUQUE COMMUNITY SCHOOL DISTRICT Regular Board Meeting February 12, 2018 President Ryan called the meeting to order at 4:03 p.m. at the Forum with the following members present: Barton, Bradley, Donohue, Prochaska, Ryan, Sainci, Wittman. Additional officer of the Board present: Lucas. Moved (Barton) and seconded (Prochaska) to enter closed session as permitted by Iowa Code 21.5 (1) (i) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. Motion carried 7-0. [Time: 4:04 p.m.] Moved (Donohue) and seconded (Barton) to reinstate the rules of order and return to regular session. Motion carried 7-0. [Time: 5:09 p.m.] President Ryan reconvened the meeting at 5:30 p.m. with the following members present: Barton, Bradley, Donohue, Prochaska, Ryan, Sainci, Wittman. Additional officers of the Board present: Kelleher, Lucas, Rheingans. Executive present: Kramer. The pledge of allegiance was led by Marshall Elementary School students. Moved (Wittman) and seconded (Sainci) to approve the agenda as submitted. Motion carried 7-0. Moved (Prochaska) and seconded (Barton) to approve the minutes of the regular meeting on January 8, 2018, as submitted. Motion carried 7-0. Board Salutes Senior High School – Silver Cord Program: students will wear a silver cord at commencement for performing 25 hours of community service for each year attending Senior New Elementary Standards-based Progress Report Millie Hoerner, past paraprofessional in the district, passed away recently – the board thanked all paraprofessionals for their important work in our schools Moved (Barton) and seconded (Donohue) to suspend the rules of order and go into open forum. Motion carried 7-0. Zach Lewis, Hempstead High School – earned a perfect score on the ACT. Coby Culbertson, Director of Technology, presented Zach with a laptop donated by Hewlett Packard. Dr. Ferris Mohammad, Director of the Multicultural Center, presented Verrick Foust a Certificate of Appreciation for displaying community leadership as he helped with technological issues at the Martin Luther King Jr. breakfast. Moved (Barton) and seconded (Wittman) to reinstate the rules of order and return to regular session. Motion carried 7-0. 5 Moved (Barton) and seconded (Donohue) to approve those items listed in the consent agenda. Ms. Bradley was auditor for the month. The Personnel Report was removed for discussion. Motion carried 7-0. Superintendent Rheingans reported that the district received early retirement requests from several long-standing administrators: two principals, assistant principal, director of secondary education, and transportation manager, in addition to coaches and classified staff. Those retiring were thanked for their years of service to the students of the district. Moved (Barton) and seconded (Bradley) to approve the Personnel Report as presented. Motion carried 7-0. Moved (Prochaska) and seconded (Wittman) to authorize FRK Architects + Engineers to proceed into the bidding phase for the District Pool Replacement Project. Motion carried 7-0. Moved (Prochaska) and seconded (Wittman) to tentatively approve the plans, specifications, form of contract and estimate of total cost for the District Pool Replacement Project and set the date, time, and location as April 9, 2018, at 5:30 p.m. at the Forum, 2300 Chaney Road, Dubuque, Iowa, for a hearing thereon and further authorize the advertisement for competitive bids. Motion carried 7-0. Moved (Prochaska) and seconded (Wittman) to approve Change Order #12 to Conlon Construction on the Senior High School Renovation Project in the increased amount of $48,738.19. Motion carried 7-0. Moved (Prochaska) and seconded (Wittman) to adopt the following resolution: Resolved, that the Board of Directors of the Dubuque Community School District, will levy property tax for fiscal year 2018-2019 for the regular program budget adjustment as allowed under Section 257.14, Code of Iowa. Motion carried 7-0. Moved (Prochaska) and seconded (Wittman) to approve the request to offer unused preschool items to community preschool partners. Motion carried 7-0. Moved (Wittman) and seconded (Sainci) to expel students #712513, #712977 and #817689 from attending school in the Dubuque Community School District pursuant to the waiver of hearing and signed consent agreements. Motion carried 7-0. Moved (Wittman) and seconded (Donohue) to take no further disciplinary action related to students #810947, #807056, #806365, and #811356 at this time. Motion carried 7-0. President Ryan declared the meeting adjourned at 5:58 p.m. Joni Lucas, Secretary Board of Education 6 DUBUQUE COMMUNITY SCHOOL DISTRICT Board Strategic Plan Update Session February 26, 2018 President Ryan called the meeting to order at 5:30 p.m. at the Forum with the following members present: Barton, Bradley, Donohue, Prochaska, Ryan, Wittman. Excused: Sainci. Additional officers of the Board present: Kelleher, Lucas, Rheingans. Executive present: Kramer. Moved (Prochaska) and seconded (Bradley) to approve the agenda as submitted. Motion carried 6-0. Superintendent Rheingans updated the board on the 2017-18 Strategic Plan Priority Initiatives. The five core pillars are Student Achievement, Student Development, Community Engagement, Effective Resource Management, and Employee Excellence. Since the beginning of the school year, seven priority initiatives have been completed, thirteen indicate significant progress, and two show steady progress. He reviewed proposed student achievement outcomes, which includes specific percentage increases in proficiency on standardized testing and increased graduation rate. Superintendent Rheingans reported that in light of the school cancelation on Friday, administration met with the police department to discuss implementation of increased safety measures. Board members felt that communication during this situation was excellent. All staff, substitutes, volunteers, etc. will be required to view the safety training video twice a year.
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