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Download Minutes MEETING MINUTES GRAND COUNTY BOARD OF COUNTY COMMISSIONERS GRAND COUNTY DEPARTMENT OF SOCIAL SERVICES GRAND COUNTY BOARD OF HEALTH GRAND COUNTY HOUSING AUTHORITY December 8, 2020 Present: Commissioner Richard D. Cimino, Commissioner District 1 Commissioner Merrit S. Linke, Commissioner District 2 Commissioner Kristen Manguso, Commissioner District 3 - Chair Also Present: County Clerk and Recorder Sara L. Rosene Acting County Manager Ed Moyer County Attorney Chris Leahy Assistant County Attorney Maxine LaBarre-Krostue Those present recited the Pledge of Allegiance. Commissioner Cimino moved to approve the Meeting Minutes of the October 13, 2020, Board of County Commissioners meeting as presented. The motion passed unanimously. Commissioner Linke moved to approve the Meeting Minutes of the October 20, 2020, Board of County Commissioners meeting as presented. The motion passed unanimously. Commissioner Linke moved to approve the Meeting Minutes of the October 27, 2020, Board of County Commissioners meeting as presented. The motion passed unanimously. Commissioner Linke moved to approve the Meeting Minutes of the Special meeting of the November 2, 2020, Board of County Commissioners meeting as presented. The motion passed unanimously. Commissioner Linke moved to approve the Meeting Minutes of the November 5, 2020, Grand County Housing Authority with one correction. The motion passed unanimously. Commissioner Manguso announced that the Board is sitting as the Grand County Housing Authority. Housing Authority Director Sheena Darland presented: I have been notified by Middle Park Health that the 1998 Dodge Van that is currently owned by Grand County Housing Authority and has been used by Cliffview Assisted Living Center has had an inspection done on it and it is no longer safe for use. Middle Park Health has discontinued the use of the van. Request: I am requesting board recommendation and approval as to how to proceed with disposing of the 1998 Dodge Van. Commissioner Cimon moved to approve the request to dispose the 1998 Dodge van and authorize the Chair to sign the title to the Kremmling Fire Protection District. The motion passed unanimously. Commissioner Cimino moved to approve and authorize the Chair to sign the Right of First Refusal Agreement, Addendum to First Amended and Restated Agreement of Limited Liability Partnership of the Mill Apartments LLP, Memorandum of Agreement with regard to the Mill Avenue Apartments. The motion passed unanimously. Commissioner Manguso announced that the Board is sitting as the Grand County Board of County Commissioners. Meeting Minutes December 8, 2020 Grand County Board of Commissioners Page 2 of 22 Grand County Board of Social Services Grand County Board of Health Grand County Housing Authority Daniella Gosselova called about the meeting last Thursday. Ms. Gosselova stated that she listened to the meeting last Thursday and she was concerned over what she heard. The Board made the decision by email discussions to move some of the criteria to red with regard to COVID. The County will remain in orange, but some requirements fall into the red category. Jen Fanning expressed concern over how the Board made its decision last Thursday with a lack of transparency. Finance Department Finance Director Curtis Lange presented the Check Register and Expenditure List to be paid on December 9, 2020, for vendor payments. The list for this period was verified for the Board’s approval. Commissioner Linke moved to approve the checks presented on December 8, 2020 for payment on December 9, 2020 for the Grand County Housing Authority. The motion passed unanimously. Finance Director Curtis Lange presented the Warrant Register and Expenditure List to be paid on December 9, 2020, for vendor payments. The list for this period was verified for the Board’s approval. Commissioner Linke moved to approve the vouchers presented on December 8, 2020, for payment on December 9, 2020, for the Grand County Board of Social Services. The motion passed unanimously. Commissioner Linke moved to approve wire payment and vouchers presented on December 8, 2020, for payment on December 9, 2020 for Grand County. The motion passed unanimously. Potential Pandemic and Fire costs effect to 2020 budget as of 12-8-2020 (starting week 39 of IMT) REVENUES Sales and Lodging taxes, Building and Short-Term Rental fees, and Highway Users taxes are all expected to be lower than originally budgeted for 2020. Sales taxes are projected to be 95% of the budgeted level and Lodging taxes are projected to be 80% of the annual budget. Building permits are projected to be 80% of the original budget amount. Short-Term Rental renewals are projected to be 100% of the budgeted level. Highway User Taxes are projected to be slightly lower than budgeted for 2020. Airport reimbursements for projects are projected to be increased from 95% to 100% of costs. Current expected 2020 Budget Sales tax $ 6,868,500 $ 7,230,000 Lodging tax $ 969,000 $ 1,292,000 Building permits $ 749,360 $ 936,700 Short-term rental fees $ 136,300 $ 136,300 Clerk & Recorder $ 800,000 $ 800,000 Airport project reimbursements $ 4,849,000 $ 4,624,000 Highway Users tax $ 1,909,000 $ 2,009,000 Cares Act Reimbursement $ 653,584 $ - Total $ 16,934,744 $ 17,028,000 Revenues expected to be lower $93k in 2020 COVID-19 EXPENDITURES in excess of budget Incurred 3/14 thru 12/8 Expected Costs thru 12/31 COVID-19 personnel $ 329,103 $ 358,212 Grand Foundation Business Grant Program & PPE $ 130,000 $ 130,000 Grand County Rural Health - Covid-19 tests $ 10,000 $ 10,000 Other Operating expenses $ 137,077 $ 155,372 Totals $ 606,180 $ 653,584 EAST TROUBLESOME FIRE (ETF) EXPENDITURES Spent 10/14 thru 12/8 ETF non-budgeted OT ( Sheriff, P Health, R&B) $ 131,419 ETF operating expenses paid $ 105,575 Total paid expenses – ETF $ 236,994 Other potential expenses ordered by EOC but not billed to Grand County yet (per OEM Director 12-7): Grand County EOC ordering for staff, logistics and emergency protective actions $ 12,000.00 Grand County Sheriff ordering for evacuation and emergency protective actions $ 300,000.00 Northwest Council of Government GIS services for incident mapping and evacuation $ 6,000.00 Potential expenses (please see note below) $ 318,000 Total ETF costs paid and to be paid $ 554,994 Note: Grand County has budgeted $150k for emergency response expenses for 2020. The "Other potential expenses…" above may be duplicates of actual expenses shown as paid, and/or may not ever be billed to Grand County. These costs are shown as potentially due by Grand County at some point in the future. Expenditures expected to be higher $1.2 million Expected Effect to 2020 budget ($1.3 million) Meeting Minutes December 8, 2020 Grand County Board of Commissioners Page 3 of 22 Grand County Board of Social Services Grand County Board of Health Grand County Housing Authority Departmental Contracts, Comments, Issues Clerk and Recorder Sara Rosene presented the monthly revenue for November 2020. Commissioner Linke moved to approve the Services Contract between Grand County and Blackwell Oil Company, Inc. for fuel, oils, and lubricants as presented. The motion passed unanimously. Commissioner Linke moved to approve the Construction Contract between Grand County and Acord Asphalt, Inc., in the amount of $1,547,137.64 for County Roads 48, 49 and the 3.37 miles of County Road 64W as presented. The motion passed unanimously. Commissioner Linke moved to approve the Services Contract between Grand County and Innovation Economy Partners, LLC to obtain professional webpage services to enhance the capabilities of the WorkInGrand platform to be paid for by the NWCCOG Economic Development District EDA CARES Act Recovery Assistance to Counties. The motion passed unanimously. The Board noted that it will be receiving the Small Dollar Grant Award Amendment #1 for the REDI 19-506 Grand County LONE in the amount of $5,000. Grand County Board of Health Commissioner Manguso announced that the Board is sitting as the Grand County Board of Health. The two-week case count is at 161 cases. There are currently five hospitalized patients. There is a member of the contact tracing team that will be working with businesses regarding concerns. With regard to changing the dial for Grand County, Dr. Selenke gave the following history: November 30 Spoke with CDPHE and was asked if Grand County was considering going to red. Dr. Selenke said that it is very important for businesses to remain open during the holiday season. December 3 Dr. Selenke was able to work with community leaders and business leaders and start sending out messaging to Board of Health and town managers in what it may look like for us to engage some level red restrictions but not all level red restrictions. The reason for adopting some is that there are many sectors that are operating in a manner in which there is documented COVID being spread. It seems that COVID is being spread between patrons of restaurants but not from the workers in the restaurants. Dr. Selenke stated that Colorado Senate Bill 20B-001 is a COVID relief bill. The relief bill requires the local area to be in a red status from December 10 to December 30. Given the amount of money versus the tourism dollars that we see during that time, the general consensus business owners and town managers that may not be enough compensation for us to be in a full red during the time. There is also a Five-Star Program that was developed in Mesa County. Many counties are looking at it. It is a best practices program that allows businesses to follow even stricter measures and enhance public health in the businesses, you can open under red with a higher capacity. It looks very promising. The concerns are that it is not been fully vetted with CDPHE.
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