MONROE COUNTY COUNCIL REGULAR SESSION August 12,2008 4:30PM MONROE COUNTY COURTHOUSE JUDGE NAT U

MONROE COUNTY COUNCIL REGULAR SESSION August 12,2008 4:30PM MONROE COUNTY COURTHOUSE JUDGE NAT U. HILL MEETING ROOM

I. CALL TO ORDER

II. PLEDGE OF ALLEGIANCE

III. HEALTH DEPARTMENT, Penny Caudill, Administrator ...... 3-20 1. Request Approval to Create New Budget Line 0801-000 Health Fund 30.0010 Assessment

2. Request for Additional Appropriation Approval 0801-000 Health Fund 30.0010 Assessment $ 10,000.00

IV. YOUTH SERVICES, Susan Forney and Kim Meyer Request for Transfer of Funds Approval...... 21-25 3003-000 Strategic Prevention Framework State Incentive Grant From: 30.0004 Programming $ 4,437.04

To: 10.0001 Program Director $ 1,442.00 10.0002 Office Manager/ Administrative Asst. 1,442.00 10.8101 FICA 330.94 10.8201 PERF 378.53 10.8001 FT-Fringe 800.31 10.8002 PT-Fringe 43.26 $ 4,437.04

V. CLERK/ELECTION BOARD, Jim Fielder, Secretary, Election Board ...... 26-38 1. Request Approval to Create New Budget Line 0101-062 Clerk/Election Board 10.0006 Precinct Sheriffs

2. Request for Additional Appropriation

fvhmroe (\;tmi:y CounciL AugusL lL 200S

1 01 01-062 Clerk/Election Board 10.0006 Precinct Sheriffs $ 11,800.00 10.7002 Absentee Boards 55,430.00 10.7801 Hourly/Clerical 15,000.00 Total10s $ 82,230.00

20.0004 Postage $ 10,000.00

Total $ 92,230.00

VI. SHERIFF/CORRECTIONAL CENTER, Bill Wilson, Jail Commander ...... 39-43 Request to Amend 2007 Salary Ordinance 1187-000 Sheriff/Misdemeanant Present Salary Requested Salary 10.0001 Corrections Officer $32,992.96 -0 10.7801 Part-time Hourly -0 $8.44/hour

VII. BUILDING DEPARTMENT, Jim Gerstbauer, Building Commissioner...... 44-62 Council Approval of Reclassifications and New Job Descriptions under Reorganization of Building Department 0101-312 County GeneraVBuilding Commission 10.0007 Building Inspector changed to Senior Residential Inspector from PAT III to PAT IV 10.0004 Plan Review/Building Inspector changed to Senior Plan Review/Building Inspector from PAT III to PAT IV 10.0002 Chief Building Inspector is change in title only to Senior Commercial Building Inspector

VIII. MONROE COUNTY SOIL & WATER CONSERVATION DISTRICT, Robert Woodling, II, District Supervisor ...... 63-64 Commitment Letter for Bean Blossom Watershed 319 Grant Application

IX. ORDINANCE 2008-20, An Ordinance to Amend Provisions for the Underwater Search and Recovery Fund, Scott Mellinger, ChiefDeputy, Sheriffs Depart•.....65-68

X. RESOLUTION 2008-48A, Preliminary Approval of Tax Abatement for AUTHOR SOLUTIONS, INCORPORATED, Aaron Platt, Community Development, and Tim Cook and Chris Schraeder representing Author Solutions, Inc...... 69-106

XI. DEPARTMENT UPDATES

XII. APPROVAL OF THE MINUTES FROM THE REGULAR SESSIONS OF THE COUNCIL HELD 05/13/2008 (sent 711712008), and 07/08/2008 (sent 711712008).

XIII. PUBLIC COMMENT

XV. COUNCIL COMMENT

2 MONROE COUNTY COUNCIL

REQUESTED AGENDA INFORMATION FOR COUNCIL MEETINGS

TITLE OF ITEM THAT APPEARS ON THE COUNCIL AGENDA: Monroe County health department requests "new line" for Assessment funds

DATE ITEM WILL APPEAR ON THE COUNCIL AGENDA: August 12, 2008

CONTACT PERSON: Penny Caudill PHONE NUMBER: 349-2068

Presenter at Council Meeting if other than Contact Person:

OFFICE/DEPARTMENT: health

HAS THE MONROE COUNTY LEGAL DEPARTMENT REVIEWED ITEM? Yes No x·

EXECUTIVE SUMMARY: (Please write information for the Monroe County Council in ten sentences or less, relating how this agenda item will be used in the community.)

The Monroe County Health Department received funds for participating in the Indiana Public Health System Quality Improvement Project (an assessment we held last summer) and to further our current assessment project, MoCHA. The amount is $10,000 to be put on the assessment project.

We wish to create a new line to show this money: Titled Assessment This will allow us to show how much we have spent on tile project since it will not be co-mingled with other travel, printing etc costs.

Signed Date

3 REQUEST FOR APPROVAL OF CREATION OF A NEW BUDGET LINE FROM THE MONROE COUNTY COUNCIL

DEPARTMENT: Health

DATE July 18,2008 Fund Name/Number 0801 Health Fund Creation of a New Budget Line for:

0801-000-30.0010 Assessment

Explanation:

This new line will allow the Health Dept to track the funds spent on the assessment project separately from other dept funds.

4 Creation of New Budget Lines in Health Department Fund 0801-000, Health, Line 30.0010 Assessment

Adopted this 12th day of August, 2008.

MONROE COUNTY COUNCIL

"AYES" "NAYS"

Vic Kelson, President Vic Kelson, President

Michael Woods, Vice President Michael Woods, Vice President

Marty Hawk, Member Marty Hawk, Member

Sophia Travis, Member Sophia Travis, Member

Warren Henegar, Member Warren Henegar, Member

Jill S. Lesh, Member Jill S. Lesh, Member

Charles Newmann, Member Charles Newmann, Member

ATTEST: -----" 2008

Sandra M. Newmann, Auditor

5 Indiana Public Health System Quality Improvement Project Budget Outline Monroe County

Description Projected Amount Supplies and materials: $1,000.00

Equipment: None

Media: $1,000.00

Miscellaneous/Other: Town Hall Meetings $8,0000.00 (Incentives to support attendance such as transportation, childcare, screenings, food) To ensure all interested residents may participate. Dissemination of report

TOTAL REQUESTED: $10,000.00

Brief Description/Comments: Funds will support the project by first supporting the Town Hall Meetings and resident participation. This will include advertising, printing and supplies for the actual meetings. It will also include benefits/incentives that will be provided to promote a sense ofvalue in community input. Childcare, transportation, food, gas, grocery or gift cards, health screenings will be include in the benefit package. Finally, remaining funds will be utilized to disseminate the final report.

6 Project Charter

In January of this year, our community lost Bob Schmidt, Administer of the Monroe County Health Department, to cancer. The MoCHA is the product of Bob's vision to improve and support the health of Monroe County residents. This assessment is a process-it involves the community in identifying community health needs and the development of public health priorities throughout the townships of Monroe County.

The assessment will be collecting data from many data bases to create a community data health book. This health data will be brought to the community through a series of Township Town Meetings in order for residents to identify health problems and evaluate the community's health issues and priorities.

Lack of current health data that represents the jurisdiction of Monroe county, in terms of statistical data and identification of critical health issues and needs by county residents, inhibits proper evaluation of services and programs that are appropriate for the needs of the community.

Community health assessments capture the health of the community by presenting information on the health status, community health needs, resources, and health services infrastructure. Often these assessments are led by local health departments based on directives from state-level health agencies. The purpose of this project is to conduct an integrated and comprehensive health assessment using community-based participatory research methods (CBPR) to create a geographic information systems atlas and community epidemiology data base that includes a socio-demographic asset profile of the county by townships (n=11 ). This community-led research seeks to identify target populations that may be at increased risk of poor health outcomes and provide more meaningful health policies and programs that can drive policy making at the county and state scale. This assessment also works with community members to understand the larger community environment and how it relates to the health of individuals.

MoCHA aims to collect data on: · Public Health Emergency Preparedness ·Chronic diseases: asthma, obesity, diabetes · Infectious diseases: tuberculosis, sexually transmitted infections · Behavioral Health issues ·Causes ofmortality

7 Results will be used to: · Help community members analyze and prioritize health issues on a local level ·Influence local, county-wide and state health initiatives ·Serve as a successful template for health assessments in other communities

Using CBPR methods, this assessment is comprised of core indicators as determined by the community in terms of leading cause of morbidity and mortality. This in turn will be collected and compared to health surveillance data and epidemiologic data from local department, hospitals, clinics, and health centers. Secondary data will then be integrated into local core indicator data. This data will be vetted by the community through a series of Town Hall Meetings in each of the 11 districts (Townships) of Monroe County, Indiana and supplemented by local data from agencies and organizations that assess the health and well being of their target populations. Health planning and programming priorities will be collected and presented to policymakers and agencies.

Community-led assessment illustrates contextual and significant local interpretation and analysis of the local health data that does not always align with state-wide health planning and programming. Results also show that continuous, interactive local process with regular updates of the information to support and reinforce local county health initiatives make health planning more relevant to everyday residents. This process allows for continual scan of the local health environment for changes in conditions and emerging health issues which may result in local strategies.

No coordinated community health assessment process is currently in place.

8 Monroe County Township-s el

~-~··· "r-"

9 s

4 -

I M 3 - p A c 2 --, T

1- :

, I I 1 2 3 4 5 Effort '

Solution List: 1. Telephone Survey 2. Mail survey 3. Town Hall Meetings

10 MoCHA will assess the geographic disparities in health and prioritize the public health needs of residents of Monroe County, Indiana, using community-based participatory research methods, town meetings. The objective is to determine the range of social, economic, and environmental resources needed for improved health on a population level in the townships of Monroe County

Phase one: November 2007 to March 2008 Local health, environmental, socio-economic, demographic, and preparedness data is being collected. This phase is near completion.

Phase two: April 2008 to July 20008- Under the leadership of eleven Township Trustees and the Monroe County Health Department, two rounds of town meetings that represent various segments of the township population will be conducted. Incentives such as free childcare, gift cards, food, health screenings and health information will be available.

Phase three: August 2008 to November 2008- "Report Back" Town Meeting: The Monroe County Health Department and Indiana University will conduct and disseminate the findings from Phase One and Phase Two. Recommendations for health programming and policymaking will be presented to the Monroe County Health Board and representatives from the Indiana State Department of Health.

Leveraging the power of local communities and their participation illustrates the importance of context specific health planning and policy making that seeks to address community-led health needs. The research findings provide insight for local governmental agencies that plan to devote scarce public health resources to programs that support the health needs of their diverse communities. Community led participatory research not only catalogues multiple health related activities in the community, helping to meet a broad community-wide assurance role, but also helps justify local and state budget appropriations and locally-driven program development.

11 Ash/Russ In progress Organize data atlas; complete Fernando data book forTH Meetings Due before TH meetings

Russell In progress Plan for Town Hall Meetings Mary

Meet wffrustees Gain support and Ash/Mary 90% complete assistance Fernand, done Meet w/incentives/benefit Provide added benefits to Penny, partners participants Ashley Russell

Schedule TH Meeting and Russ In progress secure locations Mary

To present statically data Whole Late Spring to and framework statistical group early summer picture: gather input from participants on perception and reality of data collected

Get bigger picture Ash Late summer Add THM data into data atlas Russ

And review group Report to ers

12 MONROECOUNTYCOUNCa

REQUESTED AGENDA INFORMATION FOR COUNCIL MEETINGS

TITLE OF ITEM THAT APPEARS ON THE COUNCIL AGENDA: Monroe county health Department receives funds for Assessment

DATE ITEM WILL APPEAR ON THE COUNCIL AGENDA: August 12, 2008

CONTACT PERSON: Penny Caudill PHONE NUMBER: 349-2068 ------Presenter at Council Meeting if other than Contact Person:

OFFICE/DEPARTMENT: health

HAS THE MONROE COUNTY LEGAL DEPARTMENT REVIEWED ITEM? Yes No x

EXECUTIVE SUMMARY: (Please write information for the Monroe County Council in ten sentences or less, relating how this agenda item will be used in the community.)

Date

13 Send this completed form to the Council Administrative Assistant, Auditor's Office, Room 209, 2nd Floor, Monroe County Courthouse, prior to the additional appropriation deadline (see appropriate Resolution concerning the Council meeting schedule for deadline dates. Requests received after this time will be postponed until the following month's Council meeting.

REQUEST FOR ADDITIONAL APPROPRIATION APPROVAL FROM COUNTY COUNCIL

Department: Health Date of Request: 7-18-08 Name of Fund: 0801 Health Fund Budget Line Number: 0801 000 30.0010 Budget Line Name: Assessment Amount to be Appropriated: $10,000.00

Will the additional funds be coming from County General or another source:

Not from Co General! From ISDH and IPHA for IPHSQIP

Reason for Request (include a complete description of why appropriation is needed and how the money will be used):

MCHD received these funds for participation in the IN Public Health System Quality Improvement Project and the funds are to be used for the assessment project.

Signature of Department Head

Position Name Administrator

14 Ordinance for Additional Appropriation

WHEREAS, it has been determined that it is now necessary to appropriate more money that was appropriated in the annual budget, NOW THEREFORE;

BE IT ORDAINED by the County Council of Monroe County, Indiana, that for the expense of said municipal corporation the following additional sums of money are hereby appropriated and ordered set apart out of the several funds herein named and for the purpose herein specified, subject to the laws governing the same:

HEALTH DEPARTMENT 0801-000 Health 30.0010 Assessment $ 10,000.00

Presented to the County Council of Monroe County, Indiana, read in full, and adopted August 12, 2008, by the following vote:

Monroe County Council

Vic Kelson, President Vic Kelson, President

Michael Woods, Vice President Michael Woods, Vice President

Sophia Travis Sophia Travis

Warren Henegar Warren Henegar

Jill S. Lesh Jill S. Lesh

Marty Hawk Marty Hawk

Charles Newmann Charles Newmann

Attest:

Sandra M. Newmann, Monroe County Auditor

15 July 31, 2008 MONTHLY REPORT TO DEPARTMENTS Report: Rbudsta2.q>t 3:05PM II II 1 of5 Fund 0801 HEALTH MONROE COUNTY GOVERNMENT Department Period Ending Date: July 31,2008 20081 Net Budgetl 2008 Total I Month-to-datel2008 Year-to-dateI 2008 Budgetl Percentage Appropriated Amendments Amended Budget Actual Actual Balance Spent/Received Account I Budget Fund 0801 HEALTH Department 000 Cale!Jlry Not Assigned Revenues 000-0100 PROPERTY TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00% 000-0201 FIT 0.00 0.00 0.00 0.00 994.00 -994.00 100.00'/o 000-0202 EXCISE TAX 0.00 0.00 0.00 0.00 29,482.24 -29,482.24 100.00'/o 000-0217 CVET 0.00 0.00 0.00 0.00 1,729.57 -1,729.57 100.00% 000-6500 MISC. RECEIPTS 0.00 0.00 0.00 0.00 186,880.97 -186,880.97 100.00'/o 000-6501 HIVGRANT 0.00 0.00 0.00 1,735.46 6,064.63 -6,064.63 100.00'/o 000-6502 STDGRANT 0.00 0.00 0.00 3,818.79 25,662.71 -25,662.71 100.00'/o 000-6503 HEALTH DEPT FEES 0.00 0.00 0.00 15,635.70 82,804.42 -82,804.42 100.00'/o 000-6504 IN Public Health Assoc 0.00 0.00 0.00 10,000.00 10,000.00 -10,000.00 100.00% 000-6512 2 Yr Old Checks 0.00 0.00 0.00 0.00 220.00 -220.00 100.00'/o 000-6513 Death Cert from St 0.00 0.00 0.00 0.00 136.50 -136.50 100.0C1'/o Revenues Total 0.00 0.00 0.00 31,189.95 343,975.04 -343,975.04 100.00% Expenses 000-90.9001 UNAPPROPRIATED EXPENSE 0.00 0.00 0.00 0.00 0.00 0.00 0.00'/o Expenses Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00% Not Assigned Acct Cat Total 0.00 0.00 0.00 31,189.95 343,975.04 -343,975.04 100.00",{, Cale!Jlry 1 1 PERSONAL SERVICES Expenses 000-10.0001 Health Commissioner 18,100.00 0.00 18,100.00 1,392.30 10.410.15 7,689.85 57.51% 000-1 0.0002 Administrator 51,983.00 0.00 51,983.00 3,998.70 28,697.97 23,285.03 55.21% 000-1 0.0003 Registrar 26,358.00 0.00 26,358.00 2,027.54 15,202.73 11,155.27 57.68%

...... (J) July 31, 2008 MONTHLY REPORT TO DEPARTMENTS Report Rbudsta2.rpt 3:05PM II II 2of5 Fund 0801 HEALTH MONROE COUNTY GOVERNMENT Department Period Ending Date: July 31,2008 Net Budgetl 2008 TotalI Month-to-date,2008 Year-to-datal 2008 Budgetl Percentage AppropriatedI Amendments Amended Budget Actual Actual Balance Spent/Received Account B~C!get I ------000·1 0.0004 Assistant Vital Statistics Reg. 23,762.00 0.00 23,762.00 1,827.84 13,708.83 10,053.17 57.69'/o 000-10.0005 Assistant Vital Statistics Reg. 23,762.00 0.00 23,762.00 1,827.86 13,708.95 10,053.05 57.69'/o 000-1 0.0006 SANITARIANS 9 0.00 0.00 0.00 0.00 0.00 0.00 0.00'/o 000·1 0.0007 Dis. Inter. Spec./Prog. Coordinator 34,462.00 0.00 34,462.00 0.00 16,365.87 18,096.13 47.49'/o 000-10.0008 Disease Intervention Spec. Asst. 0.00 0.00 0.00 0.00 0.00 0.00 0.0<1'/o 000·1 0.0009 Waste Water Sanitarian 34,462.00 0.00 34,462.00 2,650.92 19,712.56 14,749.44 57.2<1'/o 000-10.0010 Waste Water Sanitarian 36,624.00 0.00 36,624.00 2,817.24 20,826.58 15,797.42 56.87% 000-10.0011 Environmental Health Specialist 34,462.00 0.00 34,462.00 2,650.92 19,679.52 14,782.48 57.1<1'/o 000-10.0012 Health Ed/Gen Sanitarian Deputy 36,624.00 0.00 36,624.00 3,401.20 13,628.15 22,995.85 37.21% 000-10.0013 Food Sanitarian 34,462.00 0.00 34,462.00 2,650.92 19,679.52 14,782.48 57.1<1'/o 000-10.0014 Food Sanitarian 31,168.00 0.00 31,168.00 2,650.92 14,676.41 16,491.59 47.09'/o 000-10.0015 Waste Water Soil Scientist 20,400.00 0.00 20,400.00 1,569.24 11,635.76 8,764.24 57.04% 000-10.0016 Chief Food Sanitarian 36,624.00 0.00 36,624.00 2,817.24 21,127.81 15,496.19 57.69'/o 000-10.0017 Sr. Environmental Health Specialist 41,615.00 0.00 41,615.00 3,201.16 24,008.70 17,606.30 57.69'/o 000-10.7001 Comp. Board of Health 2,800.00 0.00 2,800.00 0.00 0.00 2,800.00 0.00% 000-10.7361 Registration & Conference Fees 7,000.00 7.78 7,007.78 265.23 2,832.12 4,175.66 40.41% 000-10.7601 Longevity 9,200.00 0.00 9,200.00 400.00 4,400.00 4,800.00 47.83% 000-10.7801 Hourly 2,250.00 0.00 2,250.00 612.00 945.63 1,304.37 42.03"/o 000-10.7802 Disease Assistant-Hourly 20,000.00 0.00 20,000.00 583.00 2,252.50 17,747.50 11.26% 000-10.8001 Full Time Fringe 89,700.58 0.00 89,700.58 5,752.50 42,196.74 47,503.84 47.04% 000-10.8002 Part Time Fringe 314.50 0.00 314.50 41.57 252.47 62.03 80.28%

...... -..J July 31, 2008 MONTHLY REPORT TO DEPARTMENTS Report: Rbudsta2.rpt 3:05PM II II 3 of5 Fund 0801 HEALTH MONROE COUNTY GOVERNMENT Department Period Ending Date: July 31, 2008 Percentage 20081 Net Budgetl 2008 Tota'l Month-to-datel2008 Year-to-datel 2008 Budgetl Appropriated Amendments Amended Budget _ Actual Actual Balance Spent/Received Account Bul!get I ~ ~ - 000-10.8101 FICA 39,498.33 0.00 39,498.33 2,654.29 19,353.41 20,144.92 49.00'/o 000-10.8201 PERF 39,057.20 0.00 39,057.20 2,967.48 22,000.04 17,057.16 56.33% 000-10.8301 Health Insurance 0.00 0.00 0.00 0.00 0.00 0.00 0.00'/o 000-10.8401 Unemployment Insurance 0.00 0.00 0.00 0.00 0.00 0.00 0.00'/o Expenses Total 694,688.61 7.78 694,696.39 48,760.07 357,302.42 337,393.97 51.43% 1 PERSONAL SERVICES Acct Cat Total 694,688.61 7.78 694,696.39 48,760.07 357,302.42 337,393.97 51.43% Cale!Jlry 2 2 SUPPUES Expenses 000-20.0001 GENERAL SUPPLIES 5,800.00 154.02 5,954.02 246.89 3,033.43 2,920.59 50.95% 000-20.0002 FUEL & LUBRICANT 5,000.00 0.00 5,000.00 0.00 773.65 4,226.35 15.47% 000-20.0003 OTHER AUTOMOTIVE 1,500.00 0.00 1,500.00 0.00 0.00 1,500.00 0.00'/o 000-20.0004 REPAIRS & MAINT EQUIPMENT 1,700.00 0.00 1,700.00 0.00 1,000.00 700.00 58.82% 000-20.0005 UNIFORMSICLEAN & PURCHASE 500.00 241.90 741.90 0.00 323.40 418.50 43.5!flo 000-20.0008 PERSONAL HEALTH SUPPLIES 2,500.00 30.18 2,530.18 0.00 349.57 2,180.61 13.8t'lo 000-20.0010 EDUCATION & PUBLIC INFO 10,000.00 155.40 10,155.40 168.75 4,308.65 5,846.75 42.43% 000-20.0011 ENVIRONMENTAL HEALTH 3,500.00 103.21 3,603.21 136.48 1,028.43 2,574.78 28.54% 000-20.0012 PHOTOGRAPHIC & FINISHING 200.00 0.00 200.00 121.50 121.50 78.50 60.75% Expenses Total 30,700.00 684.71 31,384.71 673.62 10,938.63 20,446.08 34.85"k 2 SUPPUES Acct Cat Total 30,700.00 684.71 31,384.71 673.62 10,938.63 20,446.08 34.85% CategJI"y29 1411 STATEGRANTEPA&HEALTH Revenues 000-6511 WEST NILE GRANT 0.00 0.00 0.00 0.00 0.00 0.00 0.00'/o Revenues Total 0.00 0.00 0.00 0.00 0.00 o.oo 0.00% 1411 STATE GRANT EPA &HEALTH 0.00 0.00 0.00 0.00 0.00 0.00 0.00% Acct Cat Total Ca!e!Jlry 3 3 OTHER SER\IICES &CHARGES Expenses

~ 00 July 31, 2008 MONTHLY REPORT TO DEPARTMENTS Report: Rbudsta2.rpt 3:05PM II II 4of5 Fund 0801 HEALTH MONROE COUNTY GOVERNMENT Department Period Ending Date: July 31,2008 20081 Net Budgetl 2008 Total I Month-to-datel2008 Year-to-dateI 2008 Budgetl Percentage Appropriated Amendments Amended Budget Actual Actual Balance Spent/Received Account I Budget 000·30.0001 PERSONAL HEALTH CARE 153,500.00 0.00 153,500.00 12,250.00 50,738.82 102,761.18 33.05% 000-30.0002 ENVIRONMENTAL HEALTH CARE 1,000.00 0.00 1,000.00 0.00 0.00 1,000.00 O.Oa'/o 000-30.0003 POSTAGE & FREIGHT 7,500.00 23.76 7,523.76 45.72 3,363.06 4,160.70 44.70% 000-30.0004 TRAVEL EXPENSE 13,500.00 540.40 14,040.40 633.20 5,455.60 8,584.80 38.80"/o 000-30.0005 TELEPHONE 3,000.00 71.88 3,071.88 52.20 439.90 2,631.98 14.3:!'/o 000-30.0006 PRINTING 3,500.00 0.00 3,500.00 32.24 1,120.83 2,379.17 32.0t'/o 000-30.0007 OFFICIAL BONDS 450.00 0.00 450.00 0.00 0.00 450.00 0.00'/o 000-30.0008 LEASES, EQUIP & FAG 6,500.00 801.93 7,301.93 387.00 2,445.93 4,856.00 33.50'/o 000-30.0009 I.U. CONTRACTUAL SERVICES 400.00 0.00 400.00 0.00 0.00 400.00 O.Oa'/o 000-30.0012 REFUNDS 2,000.00 0.00 2,000.00 225.00 580.00 1,420.00 29.00'/o 000-30.0013 COMPUTER SOFTWARE 0.00 0.00 0.00 0.00 0.00 0.00 0.00'/o Expenses Total 191,350,00 1,437.97 192,787.97 13,625.36 64,144.14 128,643.83 33.27% 3 OTHER SERVICES &CHARGES Acct 191,360.00 1,437.97 192,787.97 13,625.36 64,144.14 128,643.83 33.27% Cat Total Caleg:Jry 4 4 CAPITAL OUTLAY Expenses 000-40.0001 FURNITURE & EQUIP 0.00 0.00 0.00 0.00 0.00 0.00 O.Oa'/o 000-40.0002 OFFICE MACHINES 0.00 1,014.95 1,014.95 0.00 1,014.95 0.00 100.00'/o 000-40.0003 VEHICLES/TRUCKS 0.00 0.00 0.00 0.00 0.00 0.00 0.00'/o Expenses Total 0.00 1,014.95 1,014.95 0.00 1,014.95 0.00 100.00% 4 CAPITAL OUTLAY Acct Cat Total 0.00 1,014.95 1,014.95 0.00 1,014.95 0.00 100.00"/o Dept Total -916,738.61 ·3,145.41 ·919,884.02 ·31,869.10 ·89,425.10 -830,458.92 9.72% Revenues Total 0.00 0.00 0.00 31,189.95 343,975.04 -343,975.04 100.00% Expenses Fund Total 916,738.61 3,145.41 919,884.02 63,059.05 433,400.14 486,483.88 47.11% Net (Rev/Exp) ·916, 738.61 -3,145.41 -919,884.02 ·31,869.10 -89,425.10 ·830,458.92

YTD Revenues YTD Expenses Current Fund Balance 177,925.71 + 343,975.04 - 433,400.14 = 88,500.61

..>. (.0 July 31, 2008 -MONTHLv REPORT TO DEPARTMENTS Report: Rbudsta2.rpt 3:05PM r- 11 5 of 5

Fund 0801 HEALTH MONROE COUNTY GOVERNMENl Department Period Ending Date: July 31,2008 Net Budget 2008 Total Month-to-date 2008 Year-to-date 2008 Budget Percentage Appropriated2a Amendments Amended Budget Actual Actual Balance Spent/Received Account Budget

Grand Total for Revenues 0.00 0.00 o.oo 31,189.95 343,975.04 ·343,975.04 100.00% Grand Total for Expenses 916,738.61 3,145.41 919,884.02 63,059.05 433,400.14 486,483.88 47.11% Grand Total Net Rev/Exp -916,738.61 -3,145.41 -919,884.02 -31,869.10 ·89,425.10 ·830,458.92

Parameters: Operator: CATHY PeriodEndingDate: July31, 2008 Fund Range: 0801 -0801

N 0 MONROE COUNTY COUNCIL

REQUESTED AGENDA INFORMATION FOR COUNCIL MEETINGS

TITLE OF ITEM THAT APPEARS ON THE COUNCIL AGENDA: Monroe County Strategic Prevention Framework State Incentive Grant

DATE ITEM WILL APPEAR ON THE COUNCIL AGENDA: August 12, 2008

CONTACT PERSON: Susan Forney/Kim Meyer PHONE NUMBER: 349-2587/349-2988

Presenter at Council Meeting if other than Contact Person:

OFFICE/DEPARTMENT: YSB

HAS YOUR DEPARTMENT LIAISON REVIEWED ITEM? Yes X No

EXECUTIVE SUMMARY: (Please write information for the Monroe County Council in ten sentences or less, relating how this agenda item will be used in the community.)

The requested transfer of funds is to provide the Monroe County employee raise to the SIG full-time personnel. The transfer will come from the additional money allotted to the programming line. The $1442.00 raise will be added to the Program Director and Administrative Assistant/Office Manager salaries and additional funds will be added to the FICA, PERF, FT-Fringe and PT-Fringe to accommodate the change in salaries for the Program Director, the Administrative Assistant/Office Manager and the Programming Assistant whose benefits come from the SIG grant. Please note that the 1442.00 raise for the Programming Assistant will come out of the federal CSAP Drug Free Communities grant which will be re-appropriated in September for the last fiscal year of the grant which runs October 2008- September 2009.

Signed Susan Forney/Kim Meyer Date 7/23/08

21 REQUEST FOR TRANSFER OF FUNDS APPROVAL FROM MONROE COUNTY COUNCIL (Rev. 05-04)

Department: County Commissioners- Youth Services Bureau IDate: 07/23/08

Fund Name I Number: Strategic Prevention Framework State Incentive Grant 3003-000 Transferring From: Budget Line Number Budget Line Name Amount 000-30.0004 Programming 4437.04

Total: 4437.04 Transferring To: Budget Line Number Budget Line Name Amount 000-1 0.0001 Program Director 1442.00 000-1 0.0002 Office Manager/Administrative 1442.00 Assistant 000-10.8101 FICA 330.94 000-10.8201 PERF 378.53 000-10.8001 FT-Fringe 800.31 000-10.8002 PT-Fringe 43.26

Total: 4437.04

Department Head: Susan Forney/Kim Meyer Date: 7/23/08

Email completed form to the County Council Administrative Assistant in the Auditor's Office prior to the additional appropriation deadline (see appropriate resolution concerning the Council meeting schedule for deadline dates).

Requests received after the deadline will placed on the following month's agenda.

22 Ordinance for Transfer of Funds

Be it ordained by the County Council of Monroe County, Indiana, that for the expenses of the County Government and its institutions for the year ending December 31, 2008, the following sums of money are hereby transferred from appropriations already approved and ordered set apart out of the fund herein named and transferred to the account herein specified, subject to the laws governing the same herein named and for the purpose herein specified, subject to the laws governing the same:

COMMISSIONERS/YOUTH SERVICES BUREAU From: 3003-000 Strategic Prevention Framework State Incentive Grant 30.0004 Programming $ 4,437.04

To: 10.0001 Program Director $ 1,442.00 10.0002 Office Mgr/Admin. Asst. 1,442.00 10.8101 FICA 330.94 10.8201 PERF 378.53 10.8001 FT-Fringe 800.31 10.8002 PT-Fringe 43.26 Total $ 4,437.04

Presented to the County Council of Monroe County, Indiana, read in full, and adopted this 12th day of August, 2008 by the following vote:

Monroe County Council

Vic Kelson, President Vic Kelson, President

Michael Woods, Vice President Michael Woods, Vice President

Sophia Travis Sophia Travis

Warren Henegar Warren Henegar

Jill S. Lesh Jill S. Lesh

Marty Hawk Marty Hawk

Charles Newmann Charles Newmann

Attest:

Sandra M. Newmann, Monroe County Auditor

23 July 31, 2008 [ MONTHLY REPORT TO DEPARTMENTS Report: Rbudsta2.rpt 3:07PM :J 1 of2 Fund 3003 YSB-SPF/SIG MONROE COUNTY GOVERNMENT Department Period Ending Date: July 31,2008 Net Budgetl 2008 TotalI Month-to-datel2008 Year-to-datel 2008 Budgetl Percentage Appropriatedl Amendments Amended Budget Actual Actual Balance Spent/Received Account I Budget Fund 3003 YSB-SPF/SIG Department 000 Cate!J)ry 1 1 PERSONAL SERVICES Expenses 000-10.0001 Program Director 0.00 36,000.00 36,000.00 0.00 0.00 36,000.00 0.00'/o 000-10.0002 Office Mgr/Admin Assistant 0.00 26,296.00 26,296.00 0.00 0.00 26,296.00 0.00'/o 000-10.0003 Programming Assistant 0.00 15,000.00 15,000.00 164.80 164.80 14,835.20 1.1 (J'/o 000-10.7601 Longevity 0.00 800.00 800.00 0.00 0.00 800.00 0.00'/o 000-10.8001 Full Time Fringe 0.00 9,372.00 9,372.00 0.00 0.00 9,372.00 0.00'/o 000-10.8002 Part Tme Fringe 0.00 6,000.00 6,000.00 1.65 1.65 5,998.35 0.03% 000-10.8101 FICA 0.00 5,914.00 5,914.00 12.61 12.61 5,901.39 0.21% 000-10.8201 PERF 0.00 4,831.00 4,831.00 14.42 14.42 4,816.58 0.30'/o Expenses Total 0.00 104,213.00 104,213.00 193.48 193.48 104,019.52 0.19% 1 PERSONAL SERVICES Acct Cat Total 0.00 104,213.00 104,213.00 193.48 193.48 104,019.52 0.19% Cate!J)ry 2 2 SUPPUES Expenses 000-20.0001 Office Supplies 0.00 500.00 500.00 0.00 0.00 500.00 0.00'/o Expenses Total 0.00 500.00 500.00 0.00 0.00 500.00 0.00% 2 SUPPUES Acct Cat Total o.oo 500.00 500.00 0.00 0.00 500.00 0.00% Category 3 3 OTHER SERVICES & CHARGES Expenses 000-30.0001 Communication/Web Services 0.00 500.00 500.00 0.00 0.00 500.00 0.011'/o 000-30.0002 Community Capacity Building 0.00 10,000.00 10,000.00 0.00 0.00 10,000.00 0.00'/o 000-30.0004 Programming 0.00 30,000.00 30,000.00 0.00 0.00 30,000.00 0.00'/o 000-30.0006 Computer Equipment 0.00 500.00 500.00 0.00 0.00 500.00 0.00'/o 000-30.0010 Training 0.00 6,400.00 6,400.00 0.00 0.00 6,400.00 0.00'/o

N .t>. ------July 31, 2008 MONTHLY REPORT TO DEPARTMENTS Report: Rbudsta2.rpt 3:07PM II -II 2of2 Fund 3003 YSB-SPF/SIG MONROE COUNTY GOVERNMENT Department Period Ending Date: July 31, 2008 20081 Net Budgetl 2008 Total I Month-to-datel2008 Year-to-datel 2008 Budgetl Percentage Appropriated Amendments ·Amended Budget Actual Actual Balance Spent/Received Account I Budget 000-30.0011 MileagefTravel 0.00 7,000.00 7,000.00 0.00 0.00 7,000.00 0.00'/o 000-30.0012 Postage 0.00 500.00 500.00 0.00 0.00 500.00 0.00'/o 000-30.0013 Printing 0.00 800.00 800.00 0.00 0.00 800.00 O.OCP/o 000-30.0014 Marketing 0.00 17,500.00 17,500.00 0.00 0.00 17,500.00 0.00'/o 000-30.0015 Local Epidemiology Outcome Workgrp 0.00 2,000.00 2,000.00 0.00 0.00 2,000.00 O.Oct'lo 000-30.0016 CORE Survey 0.00 4,500.00 4,500.00 0.00 0.00 4,500.00 O.OCP/o 000-30.0017 Consumable Material 0.00 9,170.00 9,170.00 0.00 0.00 9,170.00 O.Ocl'lo Expenses Total 0.00 88,870.00 88,870.00 0.00 0.00 88,870.00 0.00% 3 OTHER SERVICES & CHARGES Acct 0.00 88,870.00 88,870.00 0.00 0.00 88,870.00 0.00"/o Cat Total Dept Total 0.00 193,583.00 193,583.00 193.48 193.48 193,389.52 0.10% Expenses Fund Total 0.00 193,583.00 193,583.00 193.48 193.48 193,389.52 0.10% Net (Rev/Exp) 0.00 193,583.00 193,583.00 193.48 193.48 193,389.52

YTD Revenues YTD Expenses Current Fund Balance 0.00 + 0.00 - 193.48 = -193.48

Grand Total for Expenses 0.00 193,583.00 193,583.00 193.48 193.48 193,389.52 0.10% Grand Total Net Rev/Exp 0.00 193,583.00 193,583.00 193.48 193.48 193,389.52

Parameters: Opetator: CATHY Period Ending Date: July 31, 2008 Fund Range: 3003 - 3003 N U1 MONROE COUNTY COUNCIL

REQUESTED AGENDA INFORMATION FOR COUNCIL MEETINGS

TITLE OF ITEM THAT APPEARS ON THE COUNCIL AGENDA: Election Board Precinct Sheriffs- Additional App•opriatioo (Qjl -L. - • l j P1 ~1 • 1\:._£~1 I t~N or /V€PI et J..h,Ve-

Jim Fielder, Secretary Election CONTACT PERSON: PHONE NUMBER: 349-2071 Board

Presenter at Council Meeting if other than Contact Person: Same

OFFICE/DEPARTMENT: Clerk- Election Board

HAS YOUR COUNCIL LIAISON REVIEWED THIS ITEM? Yes X No

EXECUTIVE SUMMARY: (Please write information for the Monroe County Council in ten sentences or less, relating how this agenda item will be used in tire community.) This request is needed to provide precinct Sheriffs. Due to the turnout expected in the 2008 General Election the Election Board believes we will need these additional workers in the precincts to help with the flow of voters.

""' July 24, 2008 Signed ~-(~~~ZC[~ Date

Jim Fielder, Secretary Election Board

26 ~OE Co(; ~w~'"''>. REQUEST FOR CREATION OF NEW BUDGET LINE APPROVAL FROM THE . MONROE COUNTY COUNCIL . _ ~- (Rev. 05-04)

cb"iRI\'f>\~~. ~"'

Department: Election Board IDate:July 24, 2008 Fund Name I Number: Sheriffs/01 01-062-1 0.006b New Budget Line Number New Budget Line Name 0101-062-10.009~ Sheriffs

Reason for request (include a complete description of why a new budget line in this fund is needed and how the money in that line will be used)

Precinct Sheriffs have not in place for several years. Because of the expected turnout for the General Election (Presidential) we believe these additional 2 persons per precinct will be essential to keep the voters moving, show sample ballots and machine instructions.

'~.· Department Head Jim Fielder, Secretary Election Board Date: July 24, 2008

Requests received after the deadline will placed on the following month's agenda. 27 Creation of New Budget Lines in Clerk/Election Board Fund 0101-062, Line 10.0006 Precinct Sheriffs

Adopted this 12th day of August, 2008.

MONROE COUNTY COUNCIL

"AYES" "NAYS"

Vic Kelson, President Vic Kelson, President

Michael Woods, Vice President Michael Woods, Vice President

Marty Hawk, Member Marty Hawk, Member

Sophia Travis, Member Sophia Travis, Member

Warren Henegar, Member Warren Henegar, Member

Jill S. Lesh, Member Jill S. Lesh, Member

Charles Newmann, Member Charles Newmann, Member

ATTEST: _____,, 2008

Sandra M. Newmann, Auditor

28 REQUEST FOR ADDITIONAL APPROPRIATION APPROVAL FROM MONROE COUNTY COUNCIL (Rev. 05-04)

Department: Monroe County Election Board Date: July 24, 2008

Fund Name I Number: Precinct Sheriffs/ 001-062-10.00Db

$11,800.00

Reason for request (include a complete description of why appropriation is needed and how the money will be used)

- (I- .... ,) I Department Head: Jim Fielder, Clerk --J'_,j "'' ~'L...-- Date: July 24, 2008

Requests received after the deadline will placed on the following month's agenda.

29 MONROECOUNTYCOUNCa

REQUESTED AGENDA INFORMATION FOR COUNCIL MEETINGS

TITLE OF ITEM THAT APPEARS ON THE COUNCIL AGENDA: Election Board Absentee Board Workers Additional Appropriation

August 12,2008 DATE ITEM WILL APPEAR ON THE COUNCIL AGENDA: Jim Fielder, Secretary Election CONTACT PERSON: PHONE NUMBER: 349-2071 Board

Presenter at Council Meeting if other than Contact Person: Same

OFFICE/DEPARTMENT: Clerk- Election Board

HAS YOUR COUNCIL LIAISON REVIEWED THIS ITEM? Yes X No

EXECUTIVE SUMMARY: (Please write information for the Monroe County Council in ten sentences or less, relating how tltis agenda item will be used in the community.) This request is needed to provide monies to hire the Absentee Board workers for the 2008 General Election. We are also seeking a raise for these workers. Nearly 75% of this line item was used in the Primary Election.

July 24, 2008 Signed~~ Date

Jim Fielder, Secretary Election Board

30 REQUEST FOR ADDITIONAL APPROPRIATION APPROVAL FROM MONROE COUNTY COUNCIL (Rev. 05-04)

Department: Monroe County Election Board l Date: July 24, 2008 Fund Name I Number: Absentee Boards/0101-062-10.7002 Budget Line Number Budget Line Name Amount 0101-062-10.7002 Absentee Boards $55,430.00

$55,430.00 Reason for request (include a complete description of why appropriation is needed and how the money will be used)

,-:Jr.' '-:::?."' - v Department Head: J1m Fielder, Election Board Secretary IDate: July 24, 2008

Requests received after the deadline will placed on the following month's agenda.

31 MONROECOUNTYCOUNC~

REQUESTED AGENDA INFORMATION FOR COUNCIL MEETINGS

TITLE OF ITEM THAT APPEARS ON THE COUNCIL AGENDA: Election Board Hourly Workers- Additional Appropriation

August 12,2008 DATE ITEM WILL APPEAR ON THE COUNCIL AGENDA: Jim Fielder, Secretary Election CONTACT PERSON: PHONE NUMBER: 349-2071 Board

Presenter at Council Meeting if other than Contact Person: Same

OFFICE/DEPARTMENT: Clerk- Election Board

HAS YOUR COUNCIL LIAISON REVIEWED THIS ITEM? Yes X No

EXECUTIVE SUMMARY: (Please write information for tlte Monroe County Council in ten sentences or less, relating /tow til is agenda item will be used in the community.) This request is needed to provide sufficient hourly workers for the 2008 General Election.

July 24,2008 Signed Date

Jim Fielder, Secretary Election Board

32 REQUEST FOR ADDITIONAL APPROPRIATION APPROVAL FROM MONROE COUNTY COUNCIL (Rev. 05-04)

Department: Monroe County Election Board IDate: July 24, 2008

Fund Name I Number: Hourly Clerical/0101-062-10.7801 Budget Line Number Budget Line Name Amount 0101-062-10.7801 Hourly/Clerical $15,000.00

$15,000.00 Reason for request (include a complete description of why appropriation is needed and how the money will be used)

Department Head: Jim Fielder, Election Board Secretary July 24, 2008

Requests received after the deadline will placed on the following month's agenda.

33 MONROECOUNTYCOUNCa

REQUESTED AGENDA INFORMATION FOR COUNCIL MEETINGS

TITLE OF ITEM THAT APPEARS ON THE COUNCIL AGENDA: Election Board Postage- Additional Appropriation

August 12,2008 DATE ITEM WILL APPEAR ON THE COUNCIL AGENDA: Jim Fielder, Secretary Election CONTACT PERSON: PHONE NUMBER: 349-2071 Board

Presenter at Council Meeting if other than Contact Person: Same

OFFICE/DEPARTMENT: Clerk- Election Board

HAS YOUR COUNCIL LIAISON REVIEWED THIS ITEM? Yes X No

EXECUTIVE SUMMARY: (Please write information for the Monroe County Council in ten sentences or less, relating how tlris agenda item will be used in tire community.) This request is needed to provide monies for postage for the 2008 General Election. Presidential Elections require more funds for mailing military and overseas ballots. There has also been a postage rate increase.

July 24, 2008 Signed~~ Date

Jim Fielder, Secretary Election Board

34 REQUEST FOR ADDITIONAL APPROPRIATION APPROVAL FROM MONROE COUNTY COUNCIL (Rev. 05-04)

Department: Monroe County Election Board IJuly 24, 2008

Fund Name I Number: Postage/0101-062-20.0004 Budget Line Number Budget Lme Name Amount 0101-062-20.0004 Postage $10,000.00

$10,000.00 Reason for request (include a complete description of why appropriation is needed and how the money will be used)

Department Head: Jim Fielder, Election Board Secretary Date: July 24, 2008

Requests received after the deadline will placed on the following month's agenda.

35 Ordinance for Additional Appropriation

WHEREAS, it has been determined that it is now necessary to appropriate more money that was appropriated in the annual budget, NOW THEREFORE;

COUNTY CLERK 01 01-062 Clerk/Election Board 10.0006 Precinct Sheriffs $ 11,800.00 10.0072 Absentee Boards 55,430.00 10.7801 Hourly/Clerical 15,000.00 20.0004 Postage 10.000.00 Total $ 92,230.00

Presented to the County Council of Monroe County, Indiana, read in full, and adopted August 12, 2008, by the following vote:

Monroe County Council

Vic Kelson, President Vic Kelson, President

Michael Woods, Vice President Michael Woods, Vice President

Sophia Travis Sophia Travis

Warren Henegar Warren Henegar

Jill S. Lesh Jill S. Lesh

Marty Hawk Marty Hawk

Charles Newmann Charles Newmann

Attest:

Sandra M. Newmann, Monroe County Auditor

36 July 31, 2008 MONTHLY REPORT TO DEPARTMENTS Report: Rbudsta2.rpt 3:11PM [ J 1 of3 Fund 0101 COUNTY GENERAL MONROE COUNTY GOVERNMENT Departll19nt 062 ELECTION BOARD Period Ending Date: July 31, 2008 20081 Net Budgetl 2008 TotalI Month-to-dateI 20081 2008 Budgetl Percentage Appropriated Amendments Amended Budget Actual Year-to-date Balance Spent/Received Account I Budget Actual Fund 0101 COUNTY GENERAL Departll19nt 062 ELECTION BOARD Category 1 1 PERSONAL SERVICES Expenses 062-1 0.0002 Election Supervisor 2,652.00 0.00 2,652.00 0.00 1,326.00 1,326.00 50.00'/0 062-10.0003 ASSIST TO CANVAS BOARD 6,000.00 0.00 6,000.00 0.00 1,876.00 4,124.00 31.27"/o 062-10.0004 INSPECTORS/125. 22,000.00 0.00 22,000.00 0.00 8,960.00 13,040.00 40.7:f'/O 062-10.0005 JUDGES/75 28,000.00 0.00 28,000.00 0.00 11,610.00 16,390.00 41.46% 062-10.0007 CLERK/75. 28,000.00 0.00 28,000.00 0.00 11,750.00 16,250.00 41.96'/o 062-10.0008 VOTING MACH CUSTODIANS 16,000.00 0.00 16,000.00 0.00 7,604.87 8,395.13 47.5:f'/o 062-10.0021 JANITORS 1,000.00 0.00 1,000.00 0.00 230.00 770.00 23.00'/o 062-10.7001 Clerk &2 Board Members 8,000.00 0.00 8,000.00 0.00 2,925.00 5,075.00 36.56'/o 062-10.7002 Absentee Boards 65,000.00 0.00 65,000.00 85.00 48,630.90 16,369.10 74.82'/o 062-10.7003 Travel Boards 18,000.00 0.00 18,000.00 0.00 3,371.58 14,628.42 18.73'/o 062-10.7101 Hourly/Clerical Overtime 10,000.00 0.00 10,000.00 0.00 1,200.00 8,800.00 12.00'/o 062-10.7801 Hourly/Clerical 40,000.00 0.00 40,000.00 0.00 22,906.29 17,093.71 57.27"/o 062-10.8002 PART TIME FRINGE 1,150.00 0.00 1,150.00 0.00 142.77 1,007.23 12.41% 062-10.8101 FICA 8,797.50 0.00 8,797.50 0.00 6.488.91 2,308.59 73.76% Expenses Total 254,599.50 0.00 254,599.50 85.00 129,022.32 125,577.18 50.68% 1 PERSONAL SERVICES Acct Cat Total 254,599.50 0.00 254,599.50 85.00 129,022.32 125,577.18 50.68"/o Category 2 2 SUPPLIES Expenses 062-20.0001 OFFICE SUPPLIES 1,300.00 0.00 1,300.00 0.00 718.62 581.38 55.28'/o 062-20.0002 MACHINE, PRECINCT ETC. 3,000.00 0.00 3,000.00 0.00 1,121.59 1,878.41 37.39'/o 062-20.0003 PRECINCT SETUP SUPPLIES 2,500.00 0.00 2,500.00 0.00 1,126.89 1,373.11 45.08'/o

VJ ...... July 31, 2008 MONTHLY REPORT TO DEPARTMENTS Report: Rbudsta2.rpt 3:11PM II II 2 of3 Fund 0101 COUNTY GENERAL MONROE COUNTY GOVERNMENT Department 062 ELECTION BOARD Period Ending Date: July 31, 2008 Percentage 20081 Net Budgetl 2008 Total I Month-to-dateI 20081 2008 Budgetl Appropriated Amendments Amended Budget Actual Year-to-date Balance Spent/Received Account I Budget Actual 062-20.0004 POSTAGE 25,645.00 0.00 25,645.00 0.00 25,645.00 0.00 100.0CP/o Expenses Total 32,445.00 0.00 32,445.00 0.00 28,612.10 3,832.90 88.19"/o 2 SUPPLIES Acct Cat Total 32,445.00 0.00 32,445.00 0.00 28,612.10 3,832.90 88.19% Category 3 3 OTHER SERVICES & CHARGES Expenses 062-30.0001 MEALS@ 100. 22,000.00 0.00 22,000.00 0.00 10,540.98 11,459.02 47.91% 062-30.0002 Election Board Yearly Training 500.00 0.00 500.00 0.00 168.00 332.00 33.6CP/o 062-30.0003 TRAVELING EXPENSES 500.00 0.00 500.00 0.00 82.40 417.60 16.48'/o 062-30.0004 FREIGHT 100.00 0.00 100.00 0.00 0.00 100.00 O.OCf/o 062-30.0005 LEGAL NOTICES 2,400.00 0.00 2,400.00 0.00 211.77 2.188.23 8.82'/o 062-30.0006 BALLOTS 10,000.00 8,375.00 18,375.00 0.00 16,206.75 2,168.25 88.2Cf/o 062-30.0007 MAPS 1,000.00 0.00 1,000.00 0.00 0.00 1,000.00 O.OCP/o 062-30.0008 VOTING MACHINE REPAIR 2,120.00 0.00 2,120.00 0.00 450.03 1,669.97 21.23'/o 062-30.0009 TRUCK RENTAL 0.00 0.00 0.00 0.00 0.00 0.00 O.OCP!o 062-30.0010 POLLING PLACES 1,500.00 0.00 1,500.00 0.00 665.00 835.00 44.33'/o 062-30.0011 CONTRACTUAL 6,000.00 0.00 6,000.00 0.00 5,500.00 500.00 91.67'/o 062-30.0012 COPIER EXPENSE 5,000.00 -5,000.00 0.00 0.00 0.00 0.00 O.OCP/o Expenses Total 51,120.00 3,375.00 54,495.00 0.00 33,824.93 20,670.07 62.07% 3 OTHER SERVICES & CHARGES Acct 51,120.00 3,375.00 54,495.00 0.00 33,824.93 20,670.07 62.07% Cat Total ELECTION BOARD Dept Total 338,164.50 3,375.00 341,539.50 85.00 191,459.35 150,080.15 56.06% Expenses Fund Total 338,164.50 3,375.00 341,539.50 85.00 191,459.35 150,080.15 56.06% Net (Rev/Exp) 338,164.50 3,375.00 341,539.50 85.00 191,459.35 150,080.15

YTD Revenues YTD Expenses Current Fund Balance 13,411,061.23 + 7.716,124.63 - 15,020,067.25 :;; 6,107,118.61

Grand Total for Expenses 338,164.50 3,375.00 341,539.50 85.00 191,459.35 150,080.15 56.06% Grand Total Net Rev/Exp 338,164.50 3,375.00 341,539.50 85.00 191,459.35 150,080.15

VJ 00 MONROE COUNTY COUNCIL

REQUESTED AGENDA INFORMATION FOR COUNCIL MEETINGS

TITLE OF ITEM THAT APPEARS ON THE COUNCIL AGENDA: 1187- County Corrections Misdemeanant Budget salary amendment for 2007.a d U88"

DATE ITEM WILL APPEAR ON THE COUNCIL AGENDA:

CONTACT PERSON: Bill Wilson PHONE NUMBER: 812-349-2752

Presenter at Council Meeting if other than Contact Person:

OFFICEffiEPARTMENT: Correctional Center

HAS THE MONROE COUNTY LEGAL DEPARTMENT REVIEWED ITEM? Yes XX No

EXECUTIVE SUMMARY: (Please write information for the Monroe County Council in ten sentences or less, relating how this agenda item will be used in the community.)

County Legal suggested that a request be submitted to amend the 2007 ruJ19fJftsalary ordinance for the 1187 000.10.7801 part-time hourly be amended. Ordinance should read an hourly rate of$8.44 instead ofan annual salary. This is a grant that allows us to have as manypart-time employees at a rate set at $8.44 an hour not exceeding the $32,922.96 allowed peryear.

07-25-08 Signed William Wilson, Jail Commander Date

39 REQUEST TO AMEND 2007 SALARY ORDINANCE APPROVAL FROM MONROE COUNTY COUNCIL (Rev. 05-04)

Department: Correctional Center Date: 07-25-08

Fund Name: 1187- County Corrections Misdemeanant

Position Number and Name Present Salary Requested Salary

10.0001 Correction Officer 32,992.96 $0 10.7801 Part-time Hourly - $8.44

If salary increase request where will the additional funds come from?

No funds are needed

Reason for Request

The Part-time Hourly line is a new line. State board of accounts requested that salary ordinance for 2007 be amended to show proper salary. This money is to fund part- time employees at an hourly rate of.$8.44. This is a grant from the State and it allows the Center to have as many part-time employees at an hourly rate of $8.44 and not exceeding the $32,992.96 annually.

Department Head: Date: 07-25-08 Col. William Wilson, Jail Commander Send completed form to the County Council Administrative Assistant in the Council Office prior to the deadline (see appropriate resolution concerning the Council meeting schedule for deadline dates). Requests received after the deadline will placed on the following month's agenda.

40 2008 Ordinance for Fixing Salaries AMENDMENT TO THE 2008 SALARY ORDINANCE

BE IT ORDAINED by the County Council of Monroe County, Indiana that an Ordinance fixing the number of Deputies and fixing salaries of all officers, deputies, assistants, and employees whose salaries are payable from any county fund, (County General, County Highway, County Welfare, County Health, County Aviation, and any other County budgets) except as hereinafter provided (Public Law 231, 1971 and Public Law 11, 1972).

That for fiscal year ending December 31, 2008 there is hereby fixed the following salaries:

Department/Position Present Salary Requested Salary 1187-000 Correctional Ctr- Misdemeanant 1 0.0001 Corrections Officer 432,992.96 -0 10.7801 Part-time Hourly -0 $8.44/hour

Presented to the County Council of Monroe County, Indiana, read in full, and adopted this 1 12 h day of August, 2008, by the following vote:

Monroe County Council

Vic Kelson, President Vic Kelson, President

Michael Woods, Vice President Michael Woods, Vice President

Sophia Travis Sophia Travis

Warren Henegar Warren Henegar

Jill S. Lesh Jill S. Lesh

Marty Hawk Marty Hawk

Charles Newmann Charles Newmann

Attest:

Sandra M. Newmann, Monroe County Auditor

41 July 31, 2008 MONTHLY REPORT TO DEPARTMENTS Report: Rbudsta2.rpt 3:12PM II II 1 of2 Fund 1187 COCORR/ MISDEMEANANT MONROE COUNTY GOVERNMENT Department Period Ending Date: July 31, 2008 2008 Net Budget 2008 Total Month-to-date 20081 2008 Budgetl Percentage Appropriated Amendments Amended Budget Actual Year-to-date Balance Spent/Received Account I Budget Actual Fund 1187 CO CORR/ MISDEMEANANT Department 000 Category Not Assigned Revenues 000-6500 MISC RECEIPTS 0.00 0.00 0.00 0.00 0.00 0.00 0.00'/o Revenues Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00"/o Not Assigned Acct Cat Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00"/o Category 1 1 PERSONAL SERVICES Expenses 000-10.0001 Corrections Officer 0.00 0.00 0.00 0.00 1.420.29 -1.420.29 100.00'/o 000-10.7401 Jailors Unifonns 0.00 0.00 0.00 0.00 0.00 0.00 0.00'/o 000-10.7801 Part Time Hourly 32,992.96 0.00 32,992.96 2,018.86 19,831.68 13,161.28 60.11% 000-10.8002 Part Time Fringe 329.93 0.00 329.93 20.18 210.37 119.56 63.76'/o 000-10.8101 FICA 2,523.96 0.00 2,523.96 154.44 1,625.76 898.20 64.41% Expenses Total 35,846.85 0.00 35,846.85 2,193.48 23,088.10 12,758.75 64.41% 1 PERSONAL SERVICES Acct Cat Total 35,846.85 0.00 35,846.85 2,193.48 23,088.10 12,758.75 64.41% Category 2 2 SUPPLIES Expenses 000-20.0001 SUPPLIES 0.00 0.00 0.00 0.00 0.00 0.00 0.00'/o 000-20.0006 JAIUGAS 0.00 0.00 0.00 0.00 0.00 0.00 0.00'/o Expenses Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00% 2 SUPPUES Acct Cat Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00",{, Category 3 3 OTHER SERVICES& CHARGES Expenses 000-30.0001 BOOKING & PRINTING 3,215.00 0.00 3,215.00 0.00 0.00 3,215.00 0.00'/o 000-30.0002 INMATE EDUCATION- GED 46,096.00 0.00 46,096.00 0.00 46,095.00 1.00 100.00'/o 000-30.0003 MEALS FOR PRISONERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00'/o 000-30.0004 INMATE LIBRARY SERVICE 0.00 0.00 0.00 0.00 0.00 0.00 0.00'/o

~ N July 31, 2008 MONTHLY REPORT TO DEPARTMENTS Report: Rbudsta2.rpt 3:12PM II II 2of2 Fund 1187 COCORR/ MISDEMEANANT MONROE COUNTY GOVERNMENT Department Period Ending Date: July 31, 2008 Percentage 20081 Net Budgetl 2008 Tota'J Month-to-d3 20081 2008 Budgetl Appropriated Amendments Amended Budget Actual Year-to-date Balance Spent/Received Account Budget Actual I ------ 000-30.0005 INMATE SUBSTANCE ABUSE EDUCATIC 0.00 0.00 0.00 0.00 0.00 0.00 0.00'/o 000-30.0007 COMMUNICATION & TRANSPORT 0.00 0.00 0.00 0.00 0.00 0.00 0.00'/o 000-30.0008 BUILDING MAINTENANCE 0.00 0.00 0.00 0.00 0.00 0.00 0.00'/o Expenses Total 49,311.00 0.00 49,311.00 0.00 46,095.00 3,216.00 93.48"/o 3 OTHER SERVICES & CHARGES Acct 49,311.00 0.00 49,311.00 0.00 46,095.00 3,216.00 93.48"/o Cat Total Category 4 4 CAPITAL OUn.AY Expenses 000-40.0001 CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0.00 0.00'/o 000-40.0002 LAW LIBRARY 1,000.00 0.00 1,000.00 0.00 50.00 950.00 5.00'/o Expenses Total 1,000.00 0.00 1,000.00 0.00 50.00 950.00 5.00"/o 4 CAPITAL OUTLAY Acct Cat Total 1,000.00 0.00 1,000.00 0.00 50.00 950.00 5.00"/o Dept Total -86,157.85 0.00 -86,157.85 -2,193.48 -69,233.10 -16,924.75 80.36% Revenues Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00% Expenses Fund Total 86,157.85 0.00 86,157.85 2,193.48 69,233.10 16,924.75 80.36% Net (Rev/Exp) -86,157.85 0.00 -86,157.85 -2,193.48 -69,233.10 -16,924.75

YTD Revenues YTD Expenses Current Fund Balance 72,892.32 + 0.00 - 69,233.10 = 3,659.22

Grand Total for Revenues 0.00 0.00 0.00 0.00 0.00 0.00 o.oo% Grand Total for Expenses 86,157.85 0.00 86,157.85 2,193.48 69,233.10 16,924.75 80.36% Grand Total Net Rev/Exp -86,157.85 0.00 -86,157.85 -2,193.48 -69,233.10 -16,924.75

Parameters: Operator: CATHY Period Ending Date: July 31, 2008 Fund Range: 1187 -1187 ,J::. w MONROE COUNTY COUNCIL

REQUESTED AGENDA INFORMATION FOR COUNCIL MEETINGS

TITLE OF ITEM THAT APPEARS ON THE COUNCIL AGENDA: Building Commission Job Description changes

DATE ITEM WILL APPEAR ON THE COUNCIL AGENDA: August 12, 2008

CONTACT PERSON: Jim Gerstbauer PHONE NUMBER: 349-2580

Presenter at Council Meeting ifother than Contact Person:

OFFICEJDEPARTMENT: Building Commis!!ion

HAS THE MONROE COUNTY LEGAL DEPARTMENT REVIEWED ITEM? Yes No

EXECUTIVE SUMMARY: (Please write information for the Monroe County Council in ten sentences or less, relating how this agenda item will be used in the community.)

Building Department re-organization

1) Create Senior Residential Inspector position from existing Building Inspector line. Job description change as per WIS and change from Pat III to Pat IV. 2) Change one Plan Review/Inspector to become Senior Plan Review/Building Inspector and supervisory over the other (Pat III to Pat IV) {salary increase of$22 I yr} and change job requirement for this position to include status ofArchitect or Engineer. 3) Change other Plan Review/Inspector to make this position subordinate to the Senior Plan Review/ Inspector /-----, / I • Signe\t__=-·-""'····~-~':.L.,..6,~~~~~~::::=:::,.__. Date 7- 7~o~

44 Council Approval of Reclassifications and Job Descriptions in the Building Department Reorganization under Fund 0101-312, County General/Building Commission, for the following budget lines: Lines 10.0007 Building Inspector changed to Senior Residential Inspector and reclassified from PAT III to PAT IV; 10.0004 Plan Review/Building Inspector changed to Senior Plan Review/Building Inspector and reclassified from PAT III to PAT IV; and 10.0002 Chief Building Inspector is a change in Title only to Senior Commercial Building Inspector. These positions come with the Recommendation ofWaggonner, Irwin, Scheele, and the Personnel Administration Committee

Adopted this 12th day of August, 2008.

MONROE COUNTY COUNCIL

"AYES" "NAYS"

Vic Kelson, President Vic Kelson, President

Michael Woods, Vice President Michael Woods, Vice President

Marty Hawk, Member Marty Hawk, Member

Sophia Travis, Member Sophia Travis, Member

Warren Henegar, Member Warren Henegar, Member

Jill S. Lesh, Member Jill S. Lesh, Member

Charles Newmann, Member Charles Newmann, Member

ATTEST: ____,2008

Sandra M. Newmann, Auditor

45 Management Consulting Services Since 1979

Waggoner • IIWin • Scheele & Associates INc

MEMO

TO: Monroe County Council

FROM: Kent Irwin/Addie Knott Waggoner, Irwin, Scheele & Associates, INC.

DATE: March 14,2008

RE: Job Classification Recommendations- Building Commission

The Building Commissioner has restructured the duties and responsibilities ofthe positions in his Department. As requested, Waggoner, Irwin, Scheele & Associates, Inc. has reviewed the classification requests and revised the job descriptions.

1. Chief Residential Inspector

This is a new position request. This position will be responsible for enforcing building ordinances in association with applicable federal, state, and local laws; performing on site inspections on new and existing residential structures; investigating complaints; and supervising and training Residential Field Inspectors.

Recommendation: Ifthis position is approved by Council, it is recommended that the position be classified as a PAT IV and be compensated within the PAT IV pay range. It is recommended that the title be changed to Senior Residential Inspector.

2. Chief Plan Review/Building Inspector

The Building Commissioner has converted one of the Plan Review/Building Inspector positions into a Chief Plan Review/Building Inspector. This position will supervise the Plan Review Building Inspector position. The Chief Plan Review/Building Inspector will require status as a Registered Architect or Professional Engineer due to the technical nature of construction that is inspected. This position is currently classified as a PAT III.

46 Recommendation: It is recommended that this position be upgraded from PAT III to PAT IV and be compensated within the PAT IV pay range. It is recommended that the job title be changed to Senior Plan Review/Building Inspector. It is also recommended that the following statement be preferred, not required: "Current status as a Registered Architect or Professional Engineer certified in the State oflndiana."

3. Chief Building Inspector

This position is not under review. However, to maintain consistent titles throughout the Department, it is recommended that the job title for this position be changed to Senior Commercial Building Inspector. This position will remain classified as a PAT IV.

47 POSITION DESCRIPTION COUNTY OF MONROE, INDIANA

POSITION: Senior Residential Inspector DEPARTMENT: Building Commission WORK SCHEDULE: 8:00 a.m.- 4:00 p.m., M-F JOB CATEGORY: PAT (Professional, Administrative, Technological)

DATE WRITTEN: March 2008 STATUS: Full-time DATE REVISED: FLSA STATUS: Non-exempt

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Monroe County provides reasonable accommodation to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job, unless the accommodation would cause an undue hardship.

Incumbent serves as Senior Residential Inspector for Monroe County, responsible for assisting with administering department operations and personnel, and enforcing the building ordinances in association with applicable federal, state, and local laws governing the construction and occupancy requirements ofresidential and accessory structures.

DUTIES:

Performs on-site physical inspections on new and existing residential, commercial, and other structures to ascertain compliance with applicable laws, codes and engineering specifications regarding footing and foundations of structures, structural component assembly, heating, cooling, ventilating, plumbing, and electrical systems, fire resistive construction, handicap accessibility, energy conservation and occupancy requirements. Ensures minimum compliance of local, county, and state building codes.

Regulates construction ofnew and existing structures.

Performs inspections to insure minimum compliance oflocal, county, and state building codes.

Supervises and directs assigned residential field inspectors, including interviewing candidates, orienting new employees, making work assignments, evaluating performance, and providing training and corrective instruction.

Determines acceptability ofprojects in progress and issues "stop work" orders as directed.

Investigates complaints and makes inspections of existing structures to determine ifhazardous or illegal conditions exist relating to structures and their use. Photographs violations, determines which County ordinance applies, and documents findings accordingly.

Analyzes blueprints prior to project release to determine suitability ofmaterials for structural, mechanical, electrical, plumbing, and life safety code compliance, specifies engineering reports, drawings, and tests necessary for construction requirements.

bldgcomm/sr.residential

48 Assists and advises developers, contractors, architects, engineers and the general public in matters relating to construction codes and design requirements.

Completes inspection reports, follows daily itinerary and maintains records ofinspections, condition citations and final approval. Enters data into department computer.

Assists Building Commissioner in establishing policies and procedures relating to building inspection.

Notifies supervisor of situations ofnon-compliance which require legal action; periodically testifies in court pertaining to decisions and operations ofthe department.

Maintains knowledge ofdevelopments in the field, including reviewing changes to building codes, attending training seminars, and reading periodicals.

Attends meetings and represents the department, as necessary.

Performs related duties as assigned.

I. JOB REQUIREMENTS:

Baccalaureate degree from an accredited college, in construction management or related field.

Registration by the State of Indiana as a Building Inspector, and current certification as a Residential Inspector. Ability to obtain other certifications in required technical fields.

Ability to supervise and train department inspectors and to advise plan review personnel; provide technical assistance and direction; evaluate performance; and take disciplinary action as needed.

Thorough knowledge of the building and electrical codes and of federal, state, and local building regulations and ordinances, and ability to remain current with requirements regarding construction, electrical wiring, plumbing, heating/air conditioning and handicap accessibility regulations for commercial, residential and accessory structures.

Ability to comprehend a variety ofreference books and manuals, including law books, building, mechanical and plumbing code books, code amendments, NFP A standards, ordinance documents, and maps.

Working knowledge ofstandard English grammar, spelling, punctuation, and ability to use a variety of standard office equipment, including computer, printer, camera, telephone, keyboard, and vehicle.

Ability to efficiently coordinate a variety of simultaneous activities or programs, and work effectively with other governmental entities, private interests, contractors, attorneys, architects and engineers.

bldgcomm/sr.residential

49 Ability to perform accurate mathematical calculations such as basic algebraic equations, calculations involving variables, formulas square roots and polynomials.

Ability to interpret legal descriptions, tables and graphs and analyze and comprehend construction blueprints, site plans, and schematics.

Ability to provide public access to or maintain confidentiality ofdepartment information and records according to state requirements.

Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to effectively communicate orally and in writing with co-workers, developers, contractors, engineers, government agencies, other County departments and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.

Ability to work alone with minimum supervision and with others in a team environment.

Ability to work on several tasks at the same time and work rapidly for long periods, occasionally under time pressure.

Ability to understand, memorize, retain, and carry out written or oral instructions and present findings in oral or written form.

Ability to occasionally work extended hours and travel out of town for education/seminar classes, sometimes overnight.

Possession ofa valid Indiana driver's license and demonstrated safe driving record.

II. DIFFICULTY OF WORK:

Incumbent uses a wide variety of laws, ordinances, rules and regulations and professional knowledge to ensure that new and existing structures within local jurisdiction are in compliance with the standards oflife safety and structure accessibility as determined by law. Considerable independent judgment is required in interpretation and enforcement of codes, and to properly resolve unique problems or situations.

III. RESPONSIBILITY:

Incumbent performs duties in accordance with federal, state and local laws, and receives and acts upon both specific and general objectives from the Supervisor. Within directives, independent "on-site" interpretations and authoritative judgments must be made regarding construction technique and acceptability. Work is reviewed for soundness ofjudgment and conclusions.

Incumbent occasionally works extended hours and travels out oftown, sometimes overnight for education/seminar classes.

bldgcomm/sr.residential

50 IV. PERSONAL WORK RELATIONSHIPS:

Incumbent maintains frequent contact with co-workers, developers, contractors, engineers, government agencies, other County departments and the public for the primary purpose of interpreting laws as they pertain to construction techniques and compliance and exchanging information. Supervises Building Inspectors, including interviewing candidates providing orientation to new employees, making work assignments, providing training, evaluating performance, and maintaining discipline.

Incumbent reports directly to the Building Commissioner.

V. PHYSICAL EFFORT AND WORK ENVIRONMENT:

Incumbent performs duties in an office environment and in the field including lifting/carrying objects weighing over 50 pounds, crouching/kneeling, close/far vision, handling/grasping objects, bending at waist, and speaking clearly. Incumbent works in close proximity to heavy equipment and is exposed to tight spaces, working on ladders, electrical hazards, and inclement weather for which safety precautions must be followed at all times to avoid injury to selfor others.

APPLICANT/EMPLOYEE ACKNOWLEDGEMENT

The job description for the position ofSenior Residential Inspector for the Monroe County Building Commission Department describes the duties and responsibilities for employment in this position. I acknowledge that I have received this job description, and understand that it is not a contract ofemployment. I am responsible for reading this job description and complying with all job duties, requirements and responsibilities contained herein, and any subsequent revisions.

Is there anything that would keep you from meeting the job duties and requirements as outlined? Yes No

Applicant/Employee Signature Date

Type or Print N arne

bldgcornrnlsr.residential

51 POSITION DESCRIPTION COUNTY OF MONROE, INDIANA

POSITION: Senior Plan Review/Building Inspector DEPARTMENT: Building Commission WORK SCHEDULE: 8:00 a.m.-4:00p.m., M-F JOB CATEGORY: PAT (Professional, Administrative, Technological)

DATE WRITTEN: September 1991 STATUS: FuU-time DATE REVISED: March 2008 FLSA STATUS: Non-exempt

Incumbent serves as Senior Plan Review/Building Inspector for Monroe County, responsible for assisting with administering department operations and personnel, enforcing all provisions of Class I and Class 2 structure codes, enforcing standards for the protection oflife, limb, health, property, environment, and for the safety and welfare of the consumer.

DUTIES:

Reviews major project plans prior to issuance of a permit; including advising architects, designers, contractors, and owners on code and design requirements, and resolving situations of non-compliance. Advises Building Inspectors with new or unusual code requirements for major structures; prepares and maintains records ofplan review process.

Supervises and directs assigned plan review and inspection personnel, including interviewing candidates, orienting new employees, making work assignments, evaluating performance, and providing training and corrective instruction.

Performs on-site physical inspections on new and existing residential, commercial, and other structures to ascertain compliance with applicable laws, codes and engineering specifications regarding footing and foundations ofstructures, structural component assembly, heating, cooling, ventilating, plumbing, and electrical systems, fire resistive construction, handicap accessibility, energy conservation and occupancy requirements. Ensures minimum compliance of local, county, and state building codes.

Regulates construction of new and existing structures.

Performs inspections to insure minimum compliance oflocal, county, and state building codes.

Determines acceptability of projects in progress and issues "stop work" orders as directed.

bldgcomm/srplanreview

52 Investigates complaints and makes inspections of existing structures to determine ifhazardous or illegal conditions exist relating to structures and their use. Photographs violations, determines which County ordinance applies, and documents findings accordingly.

Assists and advises developers, contractors, architects, engineers and the general public in matters relating to construction codes and design requirements.

Completes inspection reports, follows daily itinerary and maintains records of inspections, condition citations and final approval. Enters data into department computer.

Assists Building Commissioner in establishing policies and procedures relating to plan review/inspection.

Notifies supervisor ofsituations ofnon-compliance which require legal action; periodically testifies in court pertaining to decisions and operations ofthe department.

Maintains knowledge ofdevelopments in the field, including reviewing changes to building codes, attending training seminars, and reading periodicals.

Attends meetings and represents the department, as necessary.

Performs related duties as assigned.

I. JOB REQUIREMENTS:

Current status as a Registered Architect or Professional Engineer certified in the State of Indiana preferred.

Current certification as a Building Inspector and certification in Plan Review. Registration by the State of Indiana as a Building Inspector. Possession ofor ability to obtain other certifications in required technical fields.

Ability to supervise and direct assigned personnel, including interviewing candidates, orienting new employees, making work assignments, and providing training and corrective instruction.

Thorough knowledge ofthe building and electrical codes and of federal, state, and local building regulations and ordinances, and ability to remain current with requirements regarding construction, electrical wiring, plumbing, heating/air conditioning and handicap accessibility regulations for commercial, residential and accessory structures.

Ability to comprehend a variety ofreference books and manuals, including law books, building, mechanical and plumbing code books, code amendments, NFP A standards, ordinance documents, and maps.

bldgcomm/srplanreview

53 Working knowledge of standard English grammar, spelling, punctuation, and ability to use a variety of standard office equipment, including computer, printer, camera, telephone, keyboard, and vehicle.

Ability to perform accurate mathematical calculations such as basic algebraic equations, calculations involving variables, formulas square roots and polynomials.

Ability to interpret legal descriptions, tables and graphs and analyze and comprehend construction blueprints, site plans, and schematics.

Ability to provide public access to or maintain confidentiality ofdepartment information and records according to state requirements.

Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to work alone with minimum supervision and with others in a team environment.

Ability to work on several tasks at the same time and work rapidly for long periods, occasionally under time pressure.

Ability to understand, memorize, retain, and carry out written or oral instructions and present findings in oral or written form.

Ability to occasionally work extended hours and travel out oftown for education/seminar classes, sometimes overnight.

Possession of a valid Indiana driver's license and demonstrated safe driving record.

II. DIFFICULTY OF WORK:

bldgcomm/srplanreview

54 III. RESPONSIBILITY:

Incumbent occasionally works extended hours and travels out oftown, sometimes overnight for education/seminar classes.

IV. PERSONAL WORK RELATIONSHIPS:

Incumbent reports directly to the Building Commissioner.

V. PHYSICAL EFFORT AND WORK ENVIRONMENT:

APPLICANT/EMPLOYEE ACKNOWLEDGEMENT

The job description for the position ofSenior Plan Review/Building Inspector for the Monroe County Building Commission Department describes the duties and responsibilities for employment in this position. I acknowledge that I have received this job description, and understand that it is not a contract of employment. I am responsible for reading this job description and complying with all job duties, requirements and responsibilities contained herein, and any subsequent revisions.

Is there anything that would keep you from meeting the job duties and requirements as outlined? Yes No

Applicant/Employee Signature Date

Type or Print Name

bldgcomm/srplanreview

55 POSITION DESCRIPTION COUNTY OF MONROE, INDIANA

POSITION: Senior Commercial Building Inspector DEPARTMENT: Building Commission WORK SCHEDULE: 7:00a.m.- 3:00p.m., M-F JOB CATEGORY: PAT (Professional, Administrative, Technological)

DATE WRITTEN: October 1995 STATUS: Full-time DATE REVISED: March 2008 FLSA STATUS: Non-exempt

Incumbent serves as Senior Commercial Building Inspector for Monroe County responsible for assisting with administering department operations and personnel, and enforcing the building ordinances in association with applicable federal, state, and local laws governing the construction and occupancy requirements ofbuildings.

DUTIES:

Regulates construction ofnew and existing structures.

Performs inspections to insure minimum compliance oflocal, county, and state building codes.

Determines acceptability ofprojects in progress and issues "stop work" orders as directed.

Assists and advises developers, contractors, architects, engineers and the general public in matters relating to construction codes and design requirements.

bldgcomm/srcommercial

56 Completes inspection reports, follows daily itinerary and maintains records ofinspections, condition citations and final approval. Enters data into department computer.

Notifies supervisor of situations ofnon-compliance which require legal action; periodically testifies in court pertaining to decisions and operations ofthe department.

Maintains knowledge ofdevelopments in the field, including reviewing changes to building codes, attending training seminars, and reading periodicals.

Supervises Building Inspectors, including interviewing candidates, providing orientation to new employees, making work assignments, providing training, evaluating performance, and maintaining discipline.

Assists Building Commissioner in establishing policies and procedures relating to building inspection.

Attends meetings and represents the department, as necessary.

Performs related duties as assigned.

I. JOB REQUIREMENTS:

Baccalaureate degree from an accredited college, in construction management or related field.

Ability to supervise and train other department inspectors and plan review personnel; provide technical assistance and direction; evaluate performance and take disciplinary action as needed.

Registration by the State of Indiana as a Building Inspector, and current Certification as Certified Building Inspector, with the ability to obtain other certifications in required technical fields.

Thorough knowledge ofthe building and electrical codes and of federal, state, and local building regulations and ordinances, and ability to remain current with requirements regarding construction, electrical wiring, plumbing, heating/air conditioning and handicap accessibility regulations for commercial, residential and accessory structures.

Ability to comprehend a variety ofreference books and manuals, including law books, building, mechanical and plumbing code books, code amendments, NFP A standards, ordinance documents, and maps.

Working knowledge of standard English grammar, spelling, punctuation, and ability to use a variety of standard office equipment, including computer, printer, camera, telephone, keyboard, and vehicle.

bldgcornrnlsrcommercial

57 Ability to perform accurate mathematical calculations such as basic algebraic equations, calculations involving variables, formulas square roots and polynomials.