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WOODHOUSE PARISH COUNCIL 29th June 2021 Dear Members & RFO Parish Councillors are summoned at 6:45p.m. on Monday 5th July 2021 to consider the following items of business at the Village Hall, Main Street, Woodhouse Eaves LE12 8RZ Immediately after the Council has met there will be a meeting of the King George’s Field Charity for which there is a separate agenda. Emma Crowe Clerk to the Council PARISH COUNCIL MEETING AGENDA 1. APOLOGIES FOR ABSENCE To receive and approve reasons for absence 2. DECLARATIONS OF PECUNIARY AND PERSONAL INTERESTS & ANY DISPENSATIONS To note and record 3. POLICE AND NEIGHBOURHOOD WATCH MATTERS To receive a monthly report, if available 4. REPORT FROM BOROUGH COUNCILLOR To receive a report, if available 5. REPORT FROM THE COUNTY COUNCILLOR To receive a report, if available 6. QUESTIONS FROM MEMBERS OF THE PUBLIC To invite questions or comments on items on this agenda; and/or invite matters for future agendas 7. MINUTES OF THE ANNUAL PARISH COUNCIL MEETING HELD ON 4th May 2021 Previously To confirm and sign as a true record Circulated 8. ENVIRONMENTAL WARDEN REPORT [a] To note the tree wardens are applying for free hedging whips as part of the Tree Council’s “Fill the Gap” hedge project and are liaising with Beacon rangers on suitable locations. To consider additional locations which would benefit from new hedging infill. 9. FINANCIAL MATTERS [a] To note payment of the following accounts for previously approved or delegated expenditure: DCK Accounting – Monthly payroll charge 25.87 NEST pensions – monthly 89.26 Target Hygiene – public toilet servicing May, June, July 18.90 2Commune – 1 new email account 35.00 KGV Charity – Monthly PC Office Rent 500.00 Dusters Cleaners – Daily cleaning of public toilets – 448.00 1hr per day @ £16/hr = £112.00 per week CKH Accounts - Internal Audit Fee 2020-2021 200.00 Zoom – 1 month charge 11.99 St.Paul’s Church PCC – replace faulty battery for Parish Clock 50% costs 50.00 1 HMRC – PAYE Quarterly 2794.30 Mrs Morland – reimbursement for plaque 84.94 LRWT – Annual Subs 50.00 Ian’s Computer Solutions – Install desktop computer & printer for PC Office 764.00 Loughborough University Enterprises Ltd – WE Plastic Free Leaflets x 1000 305.00 Salaries 1120.34 [b] To receive Financial reports: • The monthly bank reconciliation at 22 June • The monthly reconciliation of accounts at 22 June [c] To note Council income for May & June 2021 is £51,536.86 • VAT £9753.86 • Half Precept £41,563.00 • Allotments £220.00 [d] To approve year end accounts 2020-21 following adjustment advice from Internal Appendix 1 Auditor. [e] To note the commencement of period for the exercise to public rights notice for the year end 31st March 2021 accounts is Monday 28th June to Friday 6th August. 10. PROPERTY [a] To consider and approve recommendations to resolve issues on the allotments raised Appendix 2 by residents from 6 to 12 Maplewell Road. [b] To consider and approve expenditure of £433.77 to re print 300 copies the Woodhouse & Eaves Heritage Walking Trail to be distributed to residents. [c] To consider and approve a solicitor to continue representing the Parish Council at the appeal hearing for the erection of up to 36 dwellings at land off Maplewell Road at a cost of £250 per hour plus VAT (estimated 17 hours). [d] To consider and approve who will attend the virtual appeal hearing on Wednesday 28th July. [e] To consider comments to respond to the Charnwood Local Plan 2021-37 Six-week public consultation between 12 July - 23 August Appendix 3 11. CORRESPONDENCE AND PUBLICATIONS RECEIVED Appendix 4 To consider the items received: 12. PLANNING MATTERS Appendix 5 To note responses and consider new applications. 13. REVIEW OF NEIGHBOURHOOD PLAN [a] To note a grant for funding of £3000 has been authorised by Locality 2018-2022 Neighbourhood Planning programme. [b] To note the Examiner has confirmed all documents have been received and will proceed by way of written protocol. It is unlikely that a hearing will be held. A draft report should be ready at the beginning of July. 14. FINANCE COMMITTEE MEMBER To appoint a member to the Finance Committee to replace Mr J Horne 15. MEETINGS ATTENDED To receive any reports, if available 2 16. ITEMS OF INTEREST OR FOR FUTURE MEETINGS [a] Clerk to obtain quotes for the Parish Council Insurance to be approved at September meeting 17. STAFFING MATTER [a] To consider and approve to pay the Clerk for overtime up to a maximum of an additional 5 hours per week when required Meeting Closed _________________________________________________________________________ The public are welcome to join the Parish Council meeting via Zoom using the link below: https://us02web.zoom.us/j/87557078740?pwd=K1I5RFBkeEV2NzhFbG82R1N0a2s0Zz09 Meeting ID: 875 5707 8740 Passcode: 194115 To join by phone: 0203 481 5240 / 0131 460 1196 / 0203 051 2874 / 0203 481 5237 3 WOODHOUSE PARISH COUNCIL BALANCE SHEET AT 31 MARCH 2021 2019/2020 2020/2021 50,810.63 LONG TERM FIXED ASSETS 50,810.63 CURRENT ASSETS 5034.75 Debtors 4166.12 1276.43 Payments in Advance 1149.55 67,510.78 Cash in Hand 46,722.03 73,821.96 TOTAL ASSETS 52,037.70 CURRENT LIABILITIES 500.00 Creditors 600.00 500.00 TOTAL LIABILITIES 600.00 73,321.96 NET CURRENT ASSETS 51,437.70 73,321.96 Represented by Fund Balance 51,437.70 The above statement represents fairly the position of the Authority at 31 March 2021 and reflects its’ income and expenditure during the year. Approved by the Council on ..................................................... Signed ...................................................................................... Chairman Signed ....................................................................................... Responsible Financial Officer 1 WOODHOUSE PARISH COUNCIL SUPPORTING NOTES FOR BALANCE SHEET 31 MARCH 2021 1. LONG TERM FIXED ASSETS ITEM VALUE IN 2020/21 HOW ASSESSED Street Furniture – including: 48,919 2019 insurance value Street Lights (29) 19,431 2019 insurance value Roadside Seats (18) 2,999 2011/12 Book Value Mobile Speed Monitors (2) 5,849 2019 insurance value Noticeboards 2,340 2019 insurance value Bulls Head Fountain 1,181 2019 insurance value Parish Map in tin tube 5,340 2019 insurance value Grade II listed red telephone box 2,500 2019 insurance value Defibrillator 1,274 2019 insurance value Bus Shelter 5,380 2019 insurance value War Memorial & Gardens 1,888 2019 insurance value Village Pump 1 Nominal Value Allotments Land – 2 acres 1 Nominal Value Playing Field Land – 7 acres 1 Nominal Value TOTAL £50,810 NOTES: 1) Public Toilets are subject to a 25 year lease from Charnwood Borough Council. As they are not owned by Woodhouse Parish Council, they were removed from the asset register in March 2018. 2) New property insurance valuation carried out during 2019 by Came & Co. Ecclesiastical 3) Fixed Assets will not change in value 4) A nominal value of £1 was included in 2017 for the playing field land owned by the Parish Council 2 2. DEBTS OUTSTANDING At the year-end there were £240 debts due to the Council of allotment rents. These are in the process of being collected. 3. SECTION 137 EXPENDITURE The limit for spending under Section 137 of the Local Government Act 1972 for this Council in the year of account was £8.32 per elector. Payments were made as follows: 2019/20 2020/21 630.00 St. Paul’s Church - Graveyard Upkeep Donation 630.00 459.50 St Mary’s Church - Graveyard Upkeep Donation 460.00 100.00 Royal British Legion Poppy Appeal Donation - 400.00 Roundabout Magazine – Grant - 100.00 Charnwood BC Mayor’s Charity Appeal Donation 100.00 276.00 May Day Challenge – Grant for VH letting costs - 414.00 WE Horticultural Show – Grant for VH letting costs - 382.70 WE Good Neighbour Scheme – Grant for VH booking - 54.00 WE Scouts – Grant for VH booking for jumble sale - 100.00 Warning Zone – Donation - 120.00 Peter Le Marchant Trust – Grant 100.00 Linda Winston – Grant for village pump flowers maint. - 400.00 Shepshed First Responders – Grant for defibrillator maint. - 942.50 Woodhouse Community Hall Trust – Grant for memorial - bench 4478.70 1190.00 3 4. ADVERTISING AND PUBLICITY 2019/20 2020/21 0.00 0.00 5. OUTSTANDING LOANS None 6. CAPITAL RESERVE No capital reserve fund is held. 7. EARMARKED RESERVES No specific earmarked reserves. 8. BORROWINGS At 31 March 2021 there were no loans outstanding to the Council. 9. AGENCY WORK The Council has undertaken no agency work on behalf of other authorities. 10. PENSIONS – paid from 1st July 2017 through NEST. 11. CONTINGENT LIABILITIES - There are no liabilities other than those referred to under the heading ‘Creditors’. 4 WOODHOUSE PARISH COUNCIL CUMULATIVE FUND BALANCE 2020 - 2021 Opening Fund Balance at 1 April 2020 73,321.96 Income 2020-2021 89,734.94 TOTAL 163,056.90 Expenditure 2020-2021 111,619.20 Fund Balance at 31 March 2021 51,437.70 5 WOODHOUSE PARISH COUNCIL INCOME AND EXPENDITURE YEAR ENDED 31 MARCH 2021 2019/20 2020/21 INCOME 79,898.76 Precept 81,496.00 419.43 Bank Interest 90.15 1527.83 CBC Toilet Grant & Rates Refund 1536.43 640.00 Allotments 620.00 14,764.00 Grants & Donations & S106 – 4000.00 Locality N’Hood Plan 10.00 Miscellaneous – Aviva insurance claim for Bull’s Head 1992.36 97,260.02 Total 89,734.94 EXPENDITURE 4772.81 Public toilet Costs 6616.96 23,245.29 Administration 31,435.76 4426.94 PC Office – costs & rental 13,047.00 4636.28 Special Items – Street Lights LED conversion, Parish Clock 7440.34 Overhaul, Sustrans bike report, Bull’s Head repairs 13,054.90 Neighbourhood Plan 4150.00 Running Costs 1984.61 Parks & Open Spaces 968.69 43.10 Allotments 439.94 960.76 Street Lighting Electricity 1013.92 4478.70 Section 137 Expenditure 1190.00 598.87 Subscriptions 629.92 499.13 Miscellaneous – Benches, parish clock repairs, flowers, 686.67 poppy wreaths, chocolates 50000.00 Subsidiary payment to Charity 44000.00 108,701.39 Total 111,619.20 -11,441.37 Income minus Expenditure -21,884.26 6 Appendix 2 Correspondence from Residents of 6-12 Maplewell Road to draw attention to the dangerous and unsightly condition of the walls to the rear of the mentioned cottages.
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