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Cabinet Committee NOTICE OF MEETING Meeting: Cabinet Date and Time: Thursday, 5 March 2020 at 7pm Place: Council Chamber, Civic Offices, Fleet Telephone Enquiries to: 01252 774141 (Mrs Gill Chapman) [email protected] Members: Ambler, Bailey, Cockarill, Kinnell, Neighbour (Chairman), Oliver, Quarterman, Radley Joint Chief Executive CIVIC OFFICES, HARLINGTON WAY FLEET, HAMPSHIRE GU51 4AE AGENDA COPIES OF THIS AGENDA ARE AVAILABLE IN LARGE PRINT AND BRAILLE ON REQUEST 1 At the start of the meeting, the Lead Officer will confirm the Fire Evacuation Procedure. 2 The Chairman will announce that this meeting may be recorded and that anyone remaining at the meeting has provided their consent to any such recording – please see our protocol on Attending and Reporting Meetings. 1 1 MINUTES OF PREVIOUS MEETING The Minutes of the meeting of 6 February 2020 are attached to be confirmed and signed as a correct record. Paper A 2 APOLOGIES FOR ABSENCE 3 CHAIRMAN’S ANNOUNCEMENTS 4 DECLARATIONS OF INTEREST To declare disclosable pecuniary or any other interests. 5 PUBLIC PARTICIPATION (ITEMS PERTAINING TO THE AGENDA) 6 CIVIC REGENERATION WORKING GROUP To note the minutes of the meeting held on 11 February 2020, and endorse recommendations. Paper B 7 SHAPLEY HEATH GARDEN COMMUNITY OPPORTUNITY BOARD To note the minutes of the meeting held on 17 February 2020, and endorse recommendations. Paper C 8 2019-20 BUDGET MONITORING – TO END OF DECEMBER To advise Cabinet of the position on revenue and capital expenditure at the end of December 2019. The forecast is that £631k will be transferred to Reserves at the end of the 2019/2020 financial year. Paper D RECOMMENDATION 1 To note the revised projections and reasons for the main revenue variations highlighted in Paragraph 4 and analysed in Appendix 1. 2 To note the current spending position for Capital shown in Paragraph 5 and Appendix 2 which includes project details. 9 CRONDALL NEIGHBOURHOOD PLAN - REFERENDUM To ask Cabinet to agree to proceed to referendum on the Crondall Neighbourhood Plan following the independent examination of the Neighbourhood Plan. Paper E RECOMMENDATION 1 That the changes proposed to the Crondall Neighbourhood Plan, as set out in the “Decision Statement” in Appendix 2 be agreed, and that subject to those changes the Plan meets the ‘basic conditions’; 2 2 That a factual update be inserted into the Neighbourhood Plan regarding the Broden Stables appeal decision which grants planning permission for 30 homes at the edge of Crondall Village; 3 That the amended Crondall Neighbourhood Plan proceeds to a local referendum based on the geographic boundary of Crondall Parish consistent with the defined Neighbourhood Plan Area. 10 ADOPTION OF THE HART LOCAL PLAN (STRATEGY & SITES) 2032 To ask Cabinet to recommend to Council that the Hart Local Plan (Strategy & Sites) 2032 is adopted in line with the Inspector’s recommendations (including the Inspector’s Main Modifications). Paper F RECOMMENDATION to Council That Cabinet recommends to Council the following: 1 Adopt the Hart Local Plan (Strategy & Sites) 2032 [Proposed Submission Version incorporating the Inspector’s recommended Main Modifications attached at Appendix 1]; 2 Agree the content of the Sustainability Appraisal Adoption Statement at Appendix 2; 3 Adopt a new Policies Map for Hart that incorporates the Policies Map changes associated with adoption of the Hart Local Plan 2032; 4 Authorise the Head of Place in consultation with the Portfolio Holder for Place to make minor alterations and corrections to the Local Plan and the updated Policies Map. 11 CABINET WORK PROGRAMME The Cabinet Work Programme is attached for consideration and amendment. Paper G Date of Despatch: 25 February 2020 3 Paper A CABINET Date and Time: Thursday, 6 February 2020 at 7pm Place: Council Chamber, Civic Offices, Fleet Present: COUNCILLORS Ambler, Bailey, Cockarill, Kinnell, Neighbour (Chairman), Oliver, Quarterman, Radley In attendance: Axam, Farmer, Forster, Kennett, Smith, Wheale Officers: Patricia Hughes Joint Chief Executive Mark Jaggard Head of Place John Elson Head of Environment and Technical Services Andrew Vallance Head of Corporate Services Gill Chapman Committee Services Martina Duffin Committee Services Dympna Sanders Environmental Health Team Leader Peter Summersell Waste and Recycling Officer 88 MINUTES OF PREVIOUS MEETING With the addition of the Councillor Quarterman as present, the Minutes of the meeting of 2 January 2020 were confirmed and signed as a correct record. 89 APOLOGIES FOR ABSENCE None. 90 CHAIRMAN’S ANNOUNCEMENTS None. 91 DECLARATIONS OF INTEREST Cllr Forster declared an interest in item 96 regarding his involvement with Engenie Cllr Quarterman declared an interest in item 101 as the Five Councils contract involves South Oxfordshire District Council and he is related to a Cabinet Member at that Council 92 PUBLIC PARTICIPATION (ITEMS PERTAINING TO THE AGENDA) None. CAB.34 Paper A 93 CLIMATE CHANGE WORKING GROUP The minutes of the meetings of 17 December 2019 and 7 January 2020 were noted. 94 CIVIC CAMPUS REGENERATION WORKING GROUP The minutes of the meeting of 16 January 2020 were noted. It was confirmed that Councillor Dorn had been present and that Fleet Town Council meeting did take place. Members had questions about the existing tenancy agreements, overall liability of cost for regeneration and the initial draft. It was confirmed that the initial draft was to be discussed. It was confirmed that the meeting with HCC had not yet taken place. The minutes were then noted. 95 DOG FOULING PUBLIC SPACE PROTECTION ORDER Cabinet were asked to adopt a new order for a District-wide Dog Fouling Public Spaces Protection Order (PSPO). The proposal and the report were explained. It was confirmed that the current order is up for renewal. A new Order needs to be in place to start on June 1st 2020. Members considered the report and discussed: • Difficulty of enforcement. • East Hants Enforcement Contract • Education and public awareness would also be addressed as much as possible. • Impact of using single use plastic bags and introduction of biodegradable bags. DECISION 1 That a new Dog Fouling Public Spaces Protection Order be adopted in accordance with the Anti-Social Behaviour, Crime and Policing Act 2014 to include the following restrictions: District-wide (any place to which the public or any section of the public has access, on payment or otherwise, as of right or by virtue of express or implied permission): a) Persons in charge of a dog must have with them appropriate means to pick up dog faeces deposited by that dog; and b) Persons in charge of a dog must remove the faeces and for it to be disposed of in an appropriate receptacle. 2 That the Dog Fouling PSPO comes into force on 1 June 2020. 96 CLIMATE CHANGE ACTION PLAN Approval was sought for the Draft Climate Change: Carbon Reduction Action Plan. CAB.35 Paper A Members considered: • Business cases for each action, eg cost, carbon benefit, societal benefits • Net zero emissions actions and timelines to minimalize impact of emissions on the environment • Progress of Hampshire as a whole • The intention for the Working Group to continue meeting quarterly • The need to address targets on Climate Change to be included in future HDC development standards and building standards. • Setting future policies for categories under HDC influence and control: licensing, building controls, etc. • The opportunity to go beyond on basic government standards regarding Climate Change with regard to future development • The need to distinguish between what is the Local Plan and what is the Neighbourhood Plan and the guidance available for Parishes. • That there would be further review in 6 months Councillor Kinnell left the chamber at the beginning of this item and then returned. DECISION 1 That the draft Climate Change: Carbon Reduction Action Plan be approved 2 That a 2020/21 budget growth bid be approved to comprise: a An initial £55k to fund the first stage of the delivery of the action plan. b £45k to fund consultants to produce a fully costed plan to setup a building insulation grants scheme for residents on low income as proposed in action E3. 97 BUDGET 2020/2021 Cabinet received a summary of the revenue and capital budget proposals for 2020/2021. The report also included the statutory statement of the Head of Corporate Services (Section 151 Officer) to Council on the robustness of the estimates and adequacy of reserves. Overview and Scrutiny considered this report at its January meeting. Members were advised that this time next year will be more challenging as very serious decisions would need to be made at that time. This budget focused on efficiency savings preparing for next year. Members considered: CAB.36 Paper A • Budget pressures including o Climate change o Committee services system o HR business partner • The prudent approach • Progress on commercialisation RECOMMENDATION to Council 1 That the level of Council Tax for 2020/21 be increased by £5 (2.9%) and set at £176.84 2 That the summary revenue budget for 2020/2021 as set out (in Paragraph 12 of the report) be approved. 3 That the revised capital programme for 2019/2020 and 2020/2021 as detailed in Appendix 2 be approved. 4 That no changes be made to the Council Tax Support Scheme for 2020/21. 98 CAPITAL STRATEGY, TREASURY MANAGEMENT STRATEGY STATEMENT, AND ASSET MANAGEMENT PLAN Members received the Capital Strategy and the Treasury Management Strategy Statement for 2020/21, which incorporated the Annual Investment Strategy and Prudential and Treasury Indicators, and the Asset Management Plan. This report had been considered at the January meeting of the Overview & Scrutiny Committee. Members considered the issues and agreed the recommendation. RECOMMENDATION to Council 1 The Capital Strategy be approved 2 The Treasury Management Strategy Statement be approved, noting the increase in the Capital Financing Requirement (Paragraph 2.2 in appendix 2), the Minimum Revenue Provision statement (Paragraph 2.3 in appendix 2) and the increase of limits to borrowing activity (Paragraph 3.3 of appendix 2) 3 The Asset Management Plan be approved.
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