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Toronto Public Library Board Meeting No. 3: Monday, April 30, 2018, 6:00 P.M

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Toronto Public Library Board Meeting No. 3: Monday, April 30, 2018, 6:00 P.M REVISED AGENDA (Revision marked with two asterisks**) Page 1 Toronto Public Library Board Meeting No. 3: Monday, April 30, 2018, 6:00 p.m. to 8:30 p.m. Albion Branch, Meeting Room, 1515 Albion Road, Toronto The Chair and members gratefully acknowledge that the Toronto Public Library Board meets on the traditional territory of the Huron-Wendat, the Haudenosaunee, and Mississaugas of New Credit First Nation, and home to many diverse Indigenous peoples. Members: Ms. Sue Graham-Nutter (Chair) Ms. Dianne LeBreton Mr. Strahan McCarten (Vice Chair) Mr. Ross Parry Councillor Paul Ainslie Mr. Daniel Rotsztain Councillor Sarah Doucette Ms. Archana Shah Councillor Mary Fragedakis Ms. Eva Svec Councillor Jim Hart Closed Meeting Requirements: If the Toronto Public Library Board wants to meet in closed session (privately), a member of the Board must make a motion to do so and give the reason why the Board has to meet privately (Public Libraries Act, R.S.O. 1990, c. P.44, s. 16.1). Tour of the Albion Branch to be provided at 5:30 p.m. 1. Call to Order Presentation re Albion Branch – Elizabeth Malek, Area Manager 10 minutes Presentation re Youth Services at Albion Branch – Members of the 10 minutes Youth Hub and Youth Advisory Group 2. Declarations of Conflicts of Interest 3. Approval of Agenda 4. Confirmation of February 26, 2018 Toronto Public Library Board Meeting Minutes 5. Business Arising from the Minutes 6. Approval of Consent Agenda Items All Consent Agenda Items (*) are considered to be routine and are recommended for approval by the Chair. They may be enacted in one motion or any item may be held for discussion. *7. City Librarian’s Report REVISED AGENDA (Revision marked with two asterisks**) Page 2 Toronto Public Library Board Meeting No. 3: Monday, April 30, 2018, 6:00 p.m. to 8:30 p.m. Albion Branch, Meeting Room, 1515 Albion Road, Toronto 8. Communications 5 minutes 9. Presentations **-- Miroslav Glavić regarding Agenda Item No. 12 5 minutes Items for Action: 10. City-Wide Real Estate Program – Revised Authorities 15 minutes 11. Data Quality Management – Award of Contract 10 minutes 12. Elections-Related Policies 10 minutes 13. 2018-2027 Capital Budget and Plan Adjustments and Commitment 5 minutes of Funds for Bayview-Bessarion Branch Capital Project 14. 2018-2027 Capital Budget and Plan Adjustments for 5 minutes Wychwood Branch Capital Project *15. Steeles Branch – Closure for Renovation *16. Open Data Policy – Revisions Items for Information: 17. 2017 Annual Performance Measures and Benchmarking 10 minutes 18. Strategic Plan 2016-2019: Accountability Framework and 2017 Results 10 minutes 19. Operating Budget Monitoring Report – December 31, 2017 5 minutes 20. Capital Budget Monitoring Report – December 31, 2017 5 minutes *21. Annual Statistical Report to the Office of the Information and Privacy Commissioner (IPC) of Ontario 22. Extended Authority – Award of Tender for Steeles Branch *23. Board Resolutions – Status Report Closed Meeting: 24. City Librarian’s Performance Review Committee (a) City Librarian’s 2017 and 2018 Performance 20 minutes Review (Confidential as the subject matter being considered involves personal matters concerning an identifiable individual) 25. Adjournment Attendant Care Services can be made available with some notice. Albion District Branch Toronto Public Library Board Presentation April 30th, 2018 The Community The Community Top-10 Non-Official Home Languages Community Profile Punjabi (Panjabi) 3,100 Population : 48,697 (Ward 1) Mother tongue – 41% English, 1% French, 58% Non- Gujarati 2,380 Official Assyrian Neo-Aramaic 2,010 Languages spoken at home: English 49.7 % Tamil 1,145 Punjabi 10.1 % Gujarati 4.7 % Arabic 1,140 Tamil 2.7 % Spanish 1,020 Arabic 2.2 % Urdu 875 Age of residents (branch catchment) Italian 675 22% children Hindi 495 15% youth 53% working age Somali 495 11% seniors Community Partners Branches in the Albion District Humber Summit Humberwood Rexdale Northern Elms Weston Albion – Through the Years 1973 1965 1980-2016 2017 Post Reno Post Reno - Successes Flexible Spaces KidsStop KidsStop Discovery Zone Discovery Zone Digital Innovation Hub Design Awards • Canadian Architecture Award of Merit in 2015 for Design • American Institute of Architecture 2018 Top 10 buildings from the Committee on the Environment After School Club & STEM Youth Programs Youth Hub Outdoor Spaces – Flexible Programming Learn to Camp Service Innovation – Headset Pilot and Mobile Service Desk Service Innovation – Community Librarians Service Innovation – Wi-Fi Hotspot Lending Wi-Fi Hotspot Lending • Albion is part of the Wi-Fi Hotspot Lending. • Participants receive a Wi-Fi device with unlimited data usage Upcoming Events Thank-you! Any questions? . 4 MINUTES Page 1 Toronto Public Library Board Meeting No. 2: Monday, February 26, 2018, from 6:00 p.m. to 7:30 p.m. Toronto Reference Library, Board Room, 789 Yonge Street, Toronto Members Present: Ms. Sue Graham-Nutter (Chair) Mr. Strahan McCarten (Vice Chair) Councillor Sarah Doucette Councillor Mary Fragedakis Councillor Jim Hart Ms. Dianne LeBreton Ms. Eva Svec Regrets: Councillor Paul Ainslie Mr. Ross Parry Ms. Archana Shah 18-027 Call to Order Sue Graham-Nutter called the meeting to order at 6:00 p.m. Ms. Graham-Nutter gratefully acknowledged that the Toronto Public Library Board was meeting on the traditional territory of the Huron-Wendat, the Haudenosaunee and Mississaugas of New Credit First Nation, and home to many diverse Indigenous peoples. 18-028 Declarations of Conflicts of Interest There were no Declarations of Conflicts of Interest by members of the Library Board. MINUTES Page 2 Toronto Public Library Board Meeting No. 2: Monday, Febuary 26, 2018, from 6:00 p.m. to 7:30 p.m. Toronto Reference Library, Board Room, 789 Yonge Street, Toronto 18-029 Approval of Agenda Moved by Councillor Hart, seconded by D. LeBreton: That the Toronto Public Library Board: 1. approves the agenda. Carried 18-030 Confirmation of January 29, 2018 Toronto Public Library Board Meeting Minutes Moved by Councillor Fragedakis, seconded by E. Svec: That the Toronto Public Library Board: 1. confirms the Minutes of the January 29, 2018 Toronto Public Library Board meeting. Carried Business Arising from the Minutes 18-031 City Librarian’s Report – January 29, 2018 (Resolution No. 18-012 from the January 29, 2018 Toronto Public Library Board meeting minutes) Moved by Councillor Hart, seconded by E. Svec: That the Toronto Public Library Board: 1. receives the Business Arising from the Minutes – City Librarian’s Report – January 29, 2018 Toronto Public Library Board Meeting Minutes – Resolution No. 18-012 for information. Carried 18-032 Approval of Consent Agenda Items Moved by Councillor Doucette, seconded by S. McCarten: That the Toronto Public Library Board: 1. approves the consent agenda and all other items not held on consent. Carried 18-033 City Librarian’s Report (Received for Information by Consent) That the Toronto Public Library Board: 1. receives the City Librarian’s Report for information. Carried MINUTES Page 3 Toronto Public Library Board Meeting No. 2: Monday, Febuary 26, 2018, from 6:00 p.m. to 7:30 p.m. Toronto Reference Library, Board Room, 789 Yonge Street, Toronto 18-034 Communications (Received for Information by Consent) That the Toronto Public Library Board: 1. receives Communication (a) from Maureen O’Reilly, President, Toronto Public Workers Union, Local 4948, to Sue Graham-Nutter, Chair, Toronto Public Library Board, dated February 5, 2018, offering congratulations on her election to Chair of the Toronto Public Library Board. 2. receives Communication (b) from Maureen O’Reilly, President, Toronto Public Workers Union, Local 4948, to Strahan McCarten, Vice Chair, Toronto Public Library Board, dated February 5, 2018, offering congratulations on his election to Vice Chair of the Toronto Public Library Board. 3. receives Communication (c) from Sue Graham-Nutter, Chair, Toronto Public Library Board to The Honourable Daiene Vernile dated February 12, 2018 welcoming her to the position of Minister of Tourism, Culture and Sport, for information; Carried Presentations 18-035 Toronto Public Library Foundation regarding Biblio Bash 2018 Update Julie Flynn Still, Senior Director, Major Gifts, Toronto Public Library Foundation, outlined details of the upcoming April 26, 2018 Biblio Bash at the Toronto Reference Library. The event, which is sold out, will be hosted by David Chilton. The proceeds from Biblio Bash are used to enhance and expand services at Toronto Public Library. Ms. Flynn Still advised the Board that Sarah Fulford was recently elected Chair of the Toronto Public Library Foundation. Moved by Councillor Fragedakis, seconded by E. Svec: That the Toronto Public Library Board: 1. receives the presentation regarding Biblio Bash 2018 Update from Julie Flynn Still, Senior Director, Major Gifts, Toronto Public Library Foundation, for information. Carried MINUTES Page 4 Toronto Public Library Board Meeting No. 2: Monday, Febuary 26, 2018, from 6:00 p.m. to 7:30 p.m. Toronto Reference Library, Board Room, 789 Yonge Street, Toronto 18-036 Toronto Public Library Board Education – Smart Cities Update Linda Hazzan, Director, Communications, Programming & Customer Engagement provided information about Toronto’s Smart Cities Strategy and the federal government’s Smart Cities Challenge. The ways in which the Library is providing support include participating in the Smart Cities Working Group, helping the City raise awareness and engage Torontonians in the Challenge,
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