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Board Meeting VANCOUVER BOARD OF EDUCATION VANCOUVER BOARD OF MEETING EDUCATION BOARD MEETING Monday, December 18, 2017 at 7:00 pm in the Boardroom REVISED AGENDA The meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil- Waututh Coast Salish peoples. I. PROGRAM HIGHLIGHTS A) Windermere Vocal Ensemble II. CONFIRMATION OF MINUTES A) Meeting of November 27, 2017 B) Matters Arising from the Minutes III. SUPERINTENDENT’S UPDATE IV. STUDENT TRUSTEE REPORT V. COMMITTEE I: MANAGEMENT CO-ORDINATING A) Reports 1. Meeting of December 6, 2017 2. Mattters Arising from the Report B) New Business/Enquiries 1. Additional Trustee Appointment to Other Organizations VI. COMMITTEE II: PLANNING & FACILITIES A) Reports 1. Meeting of December 13, 2017 2. Matters Arising from the Report B) New Business/Enquiries VII. COMMITTEE III: EDUCATION & STUDENT SERVICES A) Reports 1. Meeting December 6, 2017 2. Matters Arising from the Minutes B) New Business/Enquiries VIII. COMMITTEE IV: PERSONNEL & STAFF SERVICES A) Reports 1. Meeting of December 13, 2017 2. Matters Arising from the Report B) New Business/Enquiries IX. COMMITTEE V: FINANCE & LEGAL A) Reports 1. Meeting of December 18, 2017 (Information to be provided at the meeting.) 2. Matters Arising from the Report B) New Business/Enquiries (Submit completed Question Period forms to the Recording Secretary.) X. REPORT OF PRIVATE / RESTRICTED SESSION ITEMS XI. REPORTS FROM REPRESENTATIVES TO OTHER ORGANIZATIONS / ADVISORY COMMITTEES A) Report from Trustee Bercic on the December 5, 2017 Meeting of the VSB Diversity Advisory Committee B) Report from Trustee Wong on the December 14, 2017 Meeting of the Chinatown Historic Area Planning Committee (including committee minutes from the December 14, 2017 and October 12, 2017 meetings.) XII. NEW BUSINESS/ENQUIRIES A) Notice of Motion: Enhancing Organizational Development and Governance B) Notice of Motion: Adoption of Annual Board Work Plan (2018) C) Board Correspondence: Letter to Members of Parliament-SWIS Program Concerns XIII. QUESTION PERIOD XIV. ADJOURNMENT BOARD MEETING Monday, November 27,2017 at7:007 pm The Board of Trustees of School District No. 39 (Vancouver) met in the Boardroom, VSB Education Centre, 1580 West Broadway, Vancouver, BC on Monday, November 27 ,2017 at 7:07 pm. Trustees Present: Janet Fraser in the Chair, Joy Alexander, Fraser Ballantyne, Carrier Bercic, Ken Clement, Lisa Dominato, EstrellitaGonzalez, Allan Wong, Judy Zaichkowsky, and Eugene Jeoung (student trustee) Also Present: Dianne Turner, Special Advisor J. David Green, Secretary Treasurer Julie Pearce, Associate Superintendent-School Services Nancy Brennan, Associate Superintendent-Learning Services David Nelson, Associate Superintendent-School Services Chris Hudson, Executive Director-Employee Services Adrian Keough, Director of Instruction-Learning Services Magdalena Kassis, Director of Instruction-School Services Ellen Roberts,. Direclor of Instruction-School Services Jim Meschino, Director of Facilities Chona Caparas, Administrative Coordinator (Recorder) The Chairperson called the meeting to order and acknowledged that the meeting is being held in the traditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh Coast Salish peoples. I. MOTION TO APPOINT ACTING SUPERINTENDENT Moved by K. Clement, seconded by C. Bercic, that Julie Pearce be appointed Acting Superintendent of Schools for the duration of the November 27 ,2017 Open Board meeting, in accordance with Board BylawNo. l(ii), Section 2(a). CARRIED UNANIMOUSLY II. PROGRAM HIGHLIGHTS A. Youth Trades Training Programs Students who have graduated from the district's Youth Trades Training Program presented on the benefits of their experience with the program. III. CONFIRMATION OF MINUTES A. Meeting of October23,2017 Moved by L. Dominato, seconded by J. Zaichkowsky, that the minutes of the October 23,2017 meeting be adopted' .ARRIED trNANIMousLy B. Meeting of October 30,2017 Moved by C. Bercic, seconded by K. Clement, that the minutes of the October 30,2077 meeting be adopted. CARRIED LTNANIMOUSLY Board Meeting Minutes - for approval Page2 November 27,2017 w SUPERINTEhIDENT' S UPDATE The Acting Superintendent of Schools reported on the following items o Recruitment of Teachers (Reference : Vision Statement, Strategic Plan 20 I 6 -202 l) o New superintendent appointed (Reference: Goal 2, Strategic Plan 201 6-2021) o Take Our Kids to Work Day (Reference: Goal 1, Strategic Plan2016-2021) o Fentanyl Information and Discussion Forum (Reference: Goal 3, Strategic Plaî 2þ I 6-2021) V. STT]DENT TRUSTEE REPORT The Student Trustee reported on the following items: o BCSTA Trustee Academy, November 23 -25th,2017 o OSTA-AECO Fall General Meeting, November 2 - 5,2077 o Vancouver District Student Council events and initiatives: CANley Cup, Arts Gala Committee, Sister School Switch Committee, Connections Committee, and VDSC Retreat of October 25,2017. VI. COMMITTEE I: MANAGEMENT CO-ORDINATING A. Reports 1. Meeting of November8,2017 The Chairperson of the Committee, J. Fraser, presented the revised report of the November 8,2017 meeting, a copy of which is filed with these minutes. The Board considered the following items from the report: o 2017 Summer School Report o Our Schools Survey Tool o Principal, Vice Principal (PVP) Mentorship Program The Committee report was amended to add the following statement under item 4, Information Item Requests: "It was also noted that Trustee Clement asked if Jordan's Principle could be considered in future discussions." Moved by J. Fraser, seconded by J. Alexander, that the report of the November 8,2017 meeting be received, as amended. CARRIED TINANIMOUSLY Board Meeting Minutes - for approval Page 3 November 27,2017 VI. COMI{ITTEE I: MANAGEMENT CO-ORDINATING (continued) B. New Business / Enquiries l. Trustee Representatives to Other Organizations a) Joint Council on Childcare Moved by J. Fraser, seconded by J. Alexander, that Trustee Estrellita Gonzalezbe appointed as Vancouver Board of Education's Trustee Representative to the Joint council on childcare' cARzuED uNANIMousLy b) Vancouver City Planning Commission Moved by J. Fraser, seconded by L. Dominato, that Chairperson Janet Fraser be appointed as the Vancouver Board of Education's Trustee Representative to the Vancouver City Planning Commission. CARzuED UNANIMOUSLY VII. COMIIITTEE II: PLANNING & FACILITIES A. Reports 1. Meeting of November 15,2017 The Chairperson of the Committee, A. Wong, presented the report of the November 15,2017 meeting, a copy of which is filed with these minutes. The Board considered the following item from the report: ^. Sir Wilfrid Laurier Annex Lease Bylaw Moved by A. Wong, seconded by J. Zaichkowsky that Sir Wilfrid Laurier Annex Lease Bylaw 2017 be: Read a first time the 27ú day of Nove mber 2017; Read a second time the 27th day of November 2077; Read a third time the 27ú day of November 2017; and that the Chairperson and Secretary-Treasurer be authorized to sign, seal and register Sir Wilfrid Laurier Annex Lease Bylaw 2017; antl that the signed and sealed Sir Wilfrid Laurier Annex Lease Bylaw 2017 be forwarded to the Ministry of Education, Funding Department, for registration and certifioation. CARzuED LINANIMOUSLY Board Meeting Minutes - for approval Page 4 November 27,2017 VII. COMMITTEE II: PLAI\NING & FACILITIES A. Reports 1. Meeting of November l5r20l7 (continued) The Board considered the following information items from the report: o Joint Childcare Council Progress on Goals o Seismic Mitigation Program o Temporary Modular Housing o Boundary Review Process o Information Item Request Item 5 (Boundary Review Process) of the Committee report was amended to replace the statement, "This item was provided for information" with "This item was referred to the December meeting. The Committee report was further amended to correct the spelling of Lisa Dominato's name. Moved by S. Robertson, seconded by J. Fraser, that the report of the November 15, 2017 meeting be received, as amended. CARzuED UNANIMOUSLY VI[. COMMITTEE III: EDUCATION & STUDENT SERVICES A. Reports 1. Meeting of November 812017 The Chairperson of the Committee, J. Alexander, presented the report of the November 8,2017 meeting, a copy of which is filed with these minutes. The Board considered the following information items from the report: o Enhanced Services Update o Collaborative Early Literacy Intervention (CELÐ Update Moved by J. Alexander, seconded by K. Clement, that the report of the November 27,2017 meeting be received .ARRIED trNANIMousLy Board Meeting Minutes - for approval Page 5 November 27,2017 IX. COMIiIITTEE IV: PERSONNEL & STAFF SERVICES A. Reports 1. Meeting of November l5r20l7 The Chairperson of the Commiffee, C. Bercic, presented the report of the November 15,2017 meeting, a copy of which is filed with these minutes. The Board considered the following information items from the report: o Staffing Recruitment Update o Information Item Requests Item 2-b (Information Item Requests) was amended from "Attendance Management" to "Attendance Support". Moved by C. Bercic, seconded by K. Clement, that the report of the November 15,2017 meeting be received, as amended. CARRIED UNANIMOUSLY X. COMMITTEE V: FINAIICE & LEGAL A. Reports 1. Meeting of November l5o2017 The Chairperson of the Committee, L. Dominato, presented the report of the November 15,2017 meeting, a copy of which is filed with these minutes. The Board considered the following information items from the report: o Audit Committee - Terms of
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