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GVSDD Board Meeting Minutes

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GVSDD Board Meeting Minutes GREATER VANCOUVER SEWERAGE AND DRAINAGE DISTRICT BOARD OF DIRECTORS Minutes of the Regular Meeting of the Greater Vancouver Sewerage and Drainage District {GVS&DD) Board of Directors held at 9:11 a.m. on Friday, May 26, 2017 in the 2nd Floor Boardroom, 4330 Kingsway, Burnaby, British Columbia. MEMBERS PRESENT: Vancouver, Vice Chair, Director Raymond Louie Richmond, Director Malcolm Brodie Burnaby, Director Derek Corrigan Richmond, Director Harold Steves Burnaby, Director Sav Dhaliwal Surrey, Director Tom Gill Burnaby, Director Colleen Jordan Surrey, Director Bruce Hayne Coquitlam, Director Craig Hodge Surrey, Director Linda Hepner Coquitlam, Director Richard Stewart Surrey, Director Barbara Steele Delta, Director Lois Jackson Surrey, Director Judy Villeneuve Electoral Area A, Director Maria Harris Vancouver, Alternate Director Elizabeth Ball for Langley City, Director Rudy Storteboom Gregor Robertson Langley Township, Director Charlie Fox Vancouver, Director Heather Deal Langley Township, Director Bob Long Vancouver, Director Geoff Meggs New Westminster, Director Jonathan Cote Vancouver, Director Andrea Reimer North Vancouver City, Director Darrell Mussatto Vancouver, Director Tim Stevenson North Vancouver District, Director Richard Walton West Vancouver, Director Michael Smith Pitt Meadows, Director John Becker White Rock, Director Wayne Baldwin Port Moody, Director Mike Clay Commissioner Carol Mason (Non-voting member) MEMBERS ABSENT: Port Coquitlam, Chair, Director Greg Moore Vancouver, Director Kerry Jang Maple Ridge, Director Nicole Read STAFF PRESENT: Janis Knaupp, Assistant to Regional Committees, Board and Information Services Chris Plagnol, Corporate Officer A. ADOPTION OF THE AGENDA 1. May 26, 2017 Regular Meeting Agenda It was MOVED and SECONDED That the GVS&DD Board adopt the agenda for its regular meeting scheduled for May 26, 2017 as circulated. CARRIED Minutes of the Regular Meeting of the Greater Vancouver Sewerage and Drainage District (GVS&DD) Board of Directors held on Friday, May 26, 2017 Page 1of6 B. ADOPTION OF THE MINUTES 1. April 28, 2017 Regular Meeting Minutes It was MOVED and SECONDED That the GVS&DD Board adopt the minutes for its regular meeting held April 28, 2017 as circulated. CARRIED C. DELEGATIONS No items presented. D. INVITED PRESENTATIONS No items presented. E. CONSENT AGENDA The following item was removed from the Consent Agenda, for consideration under Section F. Items Removed from the Consent Agenda: 2.2 Iona Island Secondary Wastewater Treatment Plant - Project Definition Phase It was MOVED and SECONDED That the GVS&DD Board adopt the recommendations contained in the following items presented in the May 26, 2017 MVRD Board Consent Agenda: 1.1 2017 Update on Liquid Waste Sustainability Innovation Fund Projects 2.1 Award of Project Management Support Services: Phase 2 - Detailed Design for Annacis Island Wastewater Treatment Plant Stage 5 Expansion Project 2.3 Region-wide Baseline for On-site Stormwater Management 2.4 Liquid Waste Services Environmental Management and Monitoring Initiatives 3.1 Status of Sewerage and Drainage District (Solid Waste) Capital Expenditures to December 31, 2016 3.2 Award of Contract Resulting from RFP No. 17-055 for Fly Ash Loading, Shuttling, Hauling and Disposal 3.3 Waste-to-Energy Facility- 2016 Financial Update CARRIED The items and recommendations referred to above are as follows: 1.1 2017 Update on Liquid Waste Sustainability Innovation Fund Projects Report dated April 24, 2017 from Fred Nenninger, Policy, Planning and Analysis Director, Liquid Waste Services, providing an update on five projects funded under the Liquid Waste Sustainability Innovation Funds. Recommendation: That the GVS&DD Board receive for information the report dated April 24, 2017, titled "2017 Update on Liquid Waste Sustainability Innovation Fund Projects". Adopted on Consent Minutes of the Regular Meeting of the Greater Vancouver Sewerage and Drainage District (GVS&DD) Board of Directors held on Friday, May 26, 2017 Page 2 of 6 2.1 Award of Project Management Support Services: Phase 2 - Detailed Design for Annacis Island Wastewater Treatment Plant Stage 5 Expansion Project Report dated May 4, 2017 from Roy Moulder, Purchasing and Risk Management Division Manager, Financial Services, and Jeff Chan, Project Delivery Division Manager, Liquid Waste Services, seeking GVS&DD Board authorization to award Project Management Support Services (PMSS): Phase 2 - Detailed Design, in the amount up to $2,576,205 (exclusive of taxes) to AECOM Canada Ltd., for the Annacis Island Wastewater Treatment Plant Stage 5 Expansion Project. Recommendation: That the GVS&DD Board authorize: a) Award of Project Management Support Services: Phase 2 - Detailed Design, in the amount up to $2,576,205 (exclusive of taxes) to AECOM Canada Ltd., for the Annacis Island Wastewater Treatment Plant Stage 5 Expansion Project; and b) The Commissioner and the Corporate Officer to execute the required documentation. Adopted on Consent 2.3 Region-wide Baseline for On-site Stormwater Management Report dated April 19, 2017 from Fred Nenninger, Policy Planning and Analysis Director, Liquid Waste Services, seeking GVS&DD Board approval of the Region­ wide Baseline Criteria for on-site stormwater management, as required to fulfil Metro Vancouver's stormwater action and to support its GVS&DD members' stormwater action, as identified in the GVS&DD Integrated Liquid Waste and Resource Management Plan approved by the BC Minister of Environment. Recommendation: That the GVS&DD Board approve the Region-wide Baseline Criteria and Suggested Practices as presented in the report dated April 19, 2017, titled "Region-wide Baseline for On-site Stormwater Management", for use by GVS&DD members. Adopted on Consent 2.4 Liquid Waste Services Environmental Management and Monitoring Initiatives Report dated April 18, 2017 from Andjela Knezevic-Stevanovic, Environmental Management and Quality Control Director, Liquid Waste Services, providing an overview of the environmental programs and initiatives that are performed by the GVS&DD to assess environmental performance of the liquid waste utility and proactively address changing regulatory requirements. Recommendation: That the GVS&DD Board receive for information the report dated April 18, 2017, titled "Liquid Waste Services Environmental Management and Monitoring Initiatives". Adopted on Consent Minutes of the Regular Meeting of the Greater Vancouver Sewerage and Drainage District (GVS&DD) Board of Directors held on Friday, May 26, 2017 Page 3 of 6 3.1 Status of Sewerage and Drainage District (Solid Waste) Capital Expenditures to December 31, 2016 Report dated March 30, 2017 from Paul Remillard, Solid Waste Operations Director, Solid Waste Services, reporting on the status of utilities capital expenditures for the Sewerage and Drainage District (Solid Waste). Recommendation: That the GVS&DD Board receive for information the report dated March 30, 2017, titled "Status of Sewerage and Drainage District (Solid Waste) Capital Expenditures to December 31, 2016". Adopted on Consent 3.2 Award of Contract Resulting from RFP No. 17-055 for Fly Ash Loading, Shuttling, Hauling and Disposal Report dated May 11, 2017 from Roy Moulder, Purchasing and Risk Management Division Manager, Financial Services, seeking GVS&DD Board authority to award a contract to Waste Management, Inc. for the provision of fly ash loading, shuttling, hauling and disposal services for fly ash material generated at Metro Vancouver's Waste-to-Energy Facility (WTEF). Recommendation: That the GVS&DD Board authorize: a) The award of a contract for the provision of fly ash loading, shuttling, hauling and disposal services for fly ash material generated at Metro Vancouver's Waste-to-Energy Facility to Waste Management, Inc. as a result of RFP No. 17-055 for an anticipated value up to $15 million (exclusive of taxes) for a term from July 1, 2017 to March 3, 2025; and b) The Commissioner and Corporate Officer to execute the contract. Adopted on Consent 3.3 Waste-to-Energy Facility - 2016 Financial Update Report dated May 11, 2017 from Chris Allan, Solid Waste Operations Director, Solid Waste Services, providing a 2016 financial update for the Metro Vancouver Waste-to-Energy Facility (WTEF) located in Burnaby. Recommendation: That the GVS&DD Board receive for information the report dated May 11, 2017, titled "Waste-to-Energy Facility- 2016 Financial Update". Adopted on Consent F. ITEMS REMOVED FROM THE CONSENT AGENDA 2.2 Iona Island Secondary Wastewater Treatment Plant - Project Definition Phase Report dated April 18, 2017 from Fred Nenninger, Policy, Planning and Analysis Director, Liquid Waste Services, updating the GVS&DD Board on the work plan Minutes of the Regular Meeting of the Greater Vancouver Sewerage and Drainage District (GVS&DD) Board of Directors held on Friday, May 26, 2017 Page 4 of 6 for the Project Definition Phase for the upgrade of the Iona Island Wastewater Treatment Plant to secondary level treatment. It was MOVED and SECONDED That the GVS&DD Board receive for information the report dated April 18, 2017, titled "Iona Island Secondary Wastewater Treatment Plant - Project Definition Phase". CARRIED G. REPORTS NOT INCLUDED IN CONSENT AGENDA No items presented. H. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN No items presented. I. OTHER BUSINESS No items presented. J. BUSINESS ARISING FROM DELEGATIONS No items presented. K. RESOLUTION TO CLOSE MEETING It was MOVED and SECONDED That the GVS&DD Board close its regular meeting scheduled
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