Evergreen Valley College College Council Meeting Minutes September 22, 2014

Present: Keith Aytch, Frank Espinoza, Eric Narveson, Mark Gonzalez, Merryl Kravitz, Henry Gee, David Micetich, Lauren McKee, Sharma Saleem, Zach Turminini, Henry Yong

Absent: Irma Archuleta, Jan Tomisaka, John Thompson,

I. Call to Order The meeting was called to order at 2:36 p.m. by President Yong.

II. Adoption of Agenda M/S/P (Kravitz/Espinosa) The agenda was approved as submitted.

III. Approval of Minutes – September 8, 2014 M/S/P (McKee/Turminini)

Lauren McKee requested the headcount be changed from “0” to “flat” in the Academic Affairs Update. The minutes were approved following this change.

IV. Public Comments There were no public comments.

V. Recognition/Announcements The staff in Admissions and Financial Aid were recognized for the work they do, which places students in classes.

Frank Espinoza acknowledged Arturo Villarreal for his contributions in relation to Historical Landmark status being awarded to McDonnell Hall located at the Our Lady of Guadalupe Church in San Jose. Arturo Villarreal was instrumental in completing the historical research in order to move that forward. There was a community celebration on September 14th to commemorate the installation of the plaque naming McDonnell Hall as a State Historical Landmark for its role in the civil rights movement and importance to Cesar Chavez and the farmworker movement. Eric Narveson noted that the next step will be national recognition.

VI. Action Items There were no action items.

VII. Reports a. President’s Report President Yong is enthusiastic about the upcoming grand opening for the Police Station and Central Power Plan. In the original master plan the police station was to be moved further up Yerba Buena at a cost of approximately $5 million and the Central Power Plant was to be placed on the hill. At the time the decision was made, the college wasn’t aware that the fault line ran through that area. President Yong felt this was an opportunity to save funds

Page 1 of 3

by combining the two projects; approximately $9 million was saved to be directed to other projects. The groundbreaking for the Auto Tech building and South Campus project will take place the same day as the grand opening. Currently it’s planned that the South Campus project groundbreaking will take place on the grass area behind the cafeteria; the Auto Tech groundbreaking ceremony will take place near the Cedro building. b. Student Affairs Dean Duran presented on behalf of Vice President Archuleta. Dean Duran communicated that she had attended Student Success and Equity training at the State the prior week with Vice President Archuleta and Dean Cruz. New guidelines were presented at the training to handle student support dollars. The training was intensive. The Counseling department is working with probation students. An email went to the students over the summer providing them information as to their options and services to support their status; one of the options is to appeal. The colleges are asked to address priority registration. Those with 2.0 GPA are last. Student Success Committee is the one that oversees the appeals. An early alert program was set up a few years ago and they are getting ready to send certifications to students. They are in the process of scaling up for faculty members to have a platform to follow their students. Many faculty would like to have an opportunity to report later, not just at the beginning. They currently don’t have the platform to have that happen, but the committee is researching tools (software) to support that. Everyone is working hard to meet the Student Success Plan and Equity Plan deadlines. c. Academic Affairs Vice President Aytch provided updates on data. The most important is census. Headcount dropped 1% compared to year to date; seat count was flat. Existing students likely added more classes. FTES is down still 4-5% compared to last year. The schedule for intersession is expected to be out November 11, 2014, and is expected to be the same as last year, 40-50 sections. Correlating data will be generated to show what sort of impact that has on spring. More data driven decisions need to be made versus speculating.

Hiring in Progress • Enlace Program Coordinator. • Senior Division Administrative Assistant for Social Sciences, Humanities, Arts & PE – final stage. • Service Learning Program Specialist. • Nursing position has closed. • Academic Skills Instructor.

Vice President Aytch requested individuals to serve on the accreditation team. He stated there are a lot of critics, but not a lot of writers. There are approximately 21 programs going through review. d. Budget & Facilities Henry Gee is making plans for the grand opening and groundbreaking ceremonies on October 30, 2014. They expect it will begin around 11:00 a.m. and end at 2:00 p.m. There will be speeches and refreshments. The ceremonies will commemorate the use of $84.8 million of bond money; $15.1 million for the renovation of the Police Station/Central Power Plant, $13.6 million for the Automotive Technology building, and $56.1 million for the South

Page 2 of 3

Campus Development project. The Automotive Technology and the South Campus Development projects are expected to be finished fall 2015/spring 2016

VIII. Discussion Items

Zach Turminini inquired as to where he would direct students that had questions about accreditation. Vice President Aytch stated they would love to have input from the students and that he would be the person they should contact. Vice President Aytch offered to stop by their meeting.

Lauren McKee inquired as to when the wall that was painted by the students would be commemorated. President Yong responded that the mural has been a long, slow process, going on for approximately two years. The project was started by a small group of students in the Art Club that came to the College Council to talk about the project. The Council had responded that it sounded like a great idea and that they should proceed. The project took a while to get off the ground; when first started there were give students involved, but now there appears to be only one. Zach Turminini stated the students have only five clubs chartered and the Art Club isn’t one of them. He stated that they cannot access funds as they’re frozen and after two years they go back to A.S. Eric Narveson stated the Academic Senate met and expressed support, recognizing the students, but he’s not sure if, according to the students, the mural is yet complete.

Lauren McKee stated they are trying to get the budget updated. She noted that they frequently discuss adjunct at the District Budget Committee meetings as EVC has never been funded correctly in certain areas. They are seeing some growth, but need to be more proactive. She suggested information be provided to the District Budget Committee as to how EVC is going about planning to fund adjunct. President Yong responded that he will ask Vice President Gee for an update. He noted that there are some budgetary changes occurring, especially in Student Services due to Student Success from the State and Student Equity. However, there is no funding for the Veteran’s center; the institution will need to find funds for this.

Zach Turminini stated that someone from the Student Affairs office had reported about the National Hispanic College grant and inquired if anyone knew more about it. Frank Espinosa responded that Vice President Archuleta had stated they were in process to see if the Federal Government would allow the money to be transferred to EVC because of the shift in the physical location. President Yong stated he will ask the Vice President of Student Affairs to give an update on the two grants, Talent Search and Upward Bound, as soon as confirmation is received.

IX. Adjourn M/S/P (Espinosa/Narveson) The meeting was adjourned at 3:09 p.m.

Page 3 of 3

Evergreen Valley College College Council Meeting Minutes October 13, 2014

Present: Irma Archuleta, Keith Aytch, Frank Espinoza, Simran Gill, Mark Gonzalez, Merryl Kravitz, David Micetich, Lauren McKee, Eric Narveson, Shama Saleem, John Thompson, Jan Tomisaka, Zach Turminini, Henry Yong

Absent: Henry Gee

I. Call to Order The meeting was called to order at 2:36 p.m. by President Yong.

II. Adoption of Agenda M/S/P (Kravitz/Tomisaka) The agenda was approved as submitted.

III. Approval of Minutes – September 22, 2014 M/S/P (Narveson/Espinosa) The minutes were approved as submitted.

IV. Public Comments There were no public comments.

V. Recognition/Announcements There were no recognitions or announcements.

VI. Action Items There were no action items.

VII. Reports a. President’s Report President Yong just returned from a week long accreditation visit to , which is slightly bigger than Evergreen Valley College in terms of enrollment, faculty, classified staff, and management. It’s one of two colleges in the Rancho Santiago District. The Chancellor was previously the Vice President of Academic Affairs at San Jose City College and Interim President for one year. President Yong is currently in the process of finishing up the draft accreditation report, which will be provided to the college President and then submitted to ACCJC.

Plans for the grand opening and ground breaking ceremonies continue. President Yong thanked the staff that participated in this endeavor. The Police Department has moved into the new building. If there are individuals that the council would like to receive an invitation, President Yong would be happy to do that.

Page 1 of 4

President Yong thanked the various departments currently working on the documentation for new faculty hires; it’s almost completed. Some departments are drawing on data from enrollment and others from program review.

b. Student Affairs Vice President Archuleta informed the council she will bring the Student Success and Support Program Plan to share and review at the next meeting. In Late November she will also bring the Educational Equity Plan. The Student Success and Support Program Committee have been working all summer to prepare the Student Success and Support Program Plan. It’s a collaborative effort and they are working with Dr. Hawley to receive the data.

c. Academic Affairs Vice President Aytch met with Associated Students government to speak briefly about accreditation. At the next college council IEC will bring program reviews to review and approve.

d. Budget & Facilities No report.

VIII. Information Items

A. Dedication & Groundbreaking President Yong stated that the groundbreaking ceremony will be immediately after the dedication ceremony. He noted that the college has a verbal commitment from an auto dealership to donate a vehicle for the Automotive Department to work on and use for practice. The department continually needs vehicles for the program. It’s hoped the vehicle will be received in time for the event.

B. Faculty Positions Prioritization List Eric Narveson stated they will be a meeting on October 21st and half the meeting will be set aside to review the list of 16. Vice President Aytch stated the Deans are on the same timeline; they met the prior week and he and Vice President Archuleta will be meeting on October 23rd.

C. TRIO Grants (Talent Search & Upward Bound) Vice President Archuleta disseminated a document describing the purpose of the two programs that are part of TRIO. She noted that Upward Bound is considered an outreach and instruction program and serves a small number of students, 73. Part of accepting the programs was that EVC would maintain what was developed, targeting the same schools and same amount of services. It is targeted primarily to serve Latino students. The grant is a five-year cycle, which began in 2012 and will end May 31, 2017. The next three years the college will receive a budget to cover the direct services to students, as well as salaries to staff. Talent Search prepares the student for applying to a university and financial aid. This program began in 2011 and has two years remaining. It serves 729 students from seven schools with a $330,000 budget.

Lauren McKee expressed concern that the job announcement for the supervisors is not specific about the community that the grants serve. She believes that in recruiting for

Page 2 of 4

certain programs, it needs to be made clear as to which community it will serve in order to ensure the applicants have the desired qualifications, such as being bilingual. The job announcement also doesn’t make it clear that the position is only for the period of time in which the grant is funded.

Mark Gonzales inquired as to whether it will be posted internally first in order that the faculty would have occasion to apply, providing individuals an opportunity to learn how to run a grant.

Vice President Archuleta stated that there are two manager positions and that she made it very clear with NHU that EVC would not automatically absorb the staff that were working the programs. It was also made clear to the Department of Education that EVC would go through the hiring process. Vice President Archuleta noted that the Department of Education has very specific criteria as to the experience applicants must have.

President Yong stated that for future positions, they will make sure the job descriptions are more detailed and that they would be dependent upon the length of the grant.

Frank Espinosa expressed congratulations to those that took the lead to make that happen for EVC and the community. He’s not aware of any other community college that have those grants. It’s a feather in EVCs cap. He also stated that we have quite an opportunity on our hands and as we’re thinking about the positions we need to be mindful of who is hired as they will play a big part in EVC being taken seriously. As we continue to dialog it will make what we’re trying to accomplish even better. He’s confident the Senate is ready to step up to help make this work.

President Yong noted that Vice President Archuleta let the Department of Education know EVC had procedures in place; that’s why EVC has their support in taking over the grant.

Vice President Archuleta stated that the federal government is very prescriptive and they gave the college 90 days beginning September 8th to be up and running with the positions in place. At minimum the Director needs to be in place as the support staff can take a little longer. Given that the funding is not significant, they had to figure out how to fit funding of the positions for supervisors and support staff along with the allocations of the grant. In working with Human Resources, they were able to come up with a supervisor position. None of the positions are faculty; the supervisor position will cost less than an academic manager. They are committed to the initial services, but at the end of the cycle they can write a whole new proposal.

President Yong noted that the only way EVC could receive the grants was the way that it is proposed. He hopes to take the model that they have, work it for the remaining time, and when it’s time to renew they can then look at proposing some refinements and enhancements to the federal government.

Vice President Archuleta stated that the Dean of Student Success will serve as official on paper, overseeing the operations. Octavio Cruz will serve as a director on paper, supervising the day to day functions. They tried to combine it, but it was denied; they want a full time person for each program.

Page 3 of 4

D. Spooktacular Academic Retention & Resource Fair The Spooktacular is an annual event held each year in October. It has now become a tradition to hold it around Halloween. It’s an opportunity to set up a table to discuss various services and programs. Everyone has a lot of fun; the staff dresses up and they get very creative with how the information is presented. Vice President Archuleta encouraged the various departments to participate and set up a table. The table doesn’t have to be a Halloween theme. She asked that the Council encourage students to talk to the representatives and see what is offered. Vice President Archuleta also noted that there will be contents at the fair.

IX. Discussion Items

Eric Narveson stated that he has spoken twice with President Yong and it’s also been communicated to the Board of Trustees that EVC has an interest in what is done with the 27 acres of land the District is planning to develop. He’s tried to stress that the college is moving south and some of that land may be needed. Mr. Narveson noted that the Chancellor has said they will be going public with the details next month, so it’s likely there will be more information in time for the planned forum that will discuss this.

President Yong stated that the Vice Chancellor of Administrative Services will be in attendance as EVC cannot speak to the things they don’t yet know. He and Eric Narveson will host the two forums.

Mark Gonzales inquired as to whether someone could do a survey monkey in order to receive more feedback than what can be obtained from the forums. President Yong responded that he will get assistance from RIE to get this done.

Zach Turminini communicated that the students should have a say as to what happens with the land, as well as the neighbors should have a say. He stated that getting to school is a concern. President Yong stated they will include the students in the survey.

Lauren McKee noted that when considering the 2015/2016 budget there needs to be a discussion about faculty positions and look at some of those needs. She wanted to bring that up early.

X. Adjourn M/S/P (Narveson/Turminini) The meeting was adjourned at 3:30 p.m.

Page 4 of 4

Evergreen Valley College College Council Meeting Notes October 27, 2014

Since there was not a quorum for this meeting, notes were only taken.

Present: Octavio Cruz, Keith Aytch, Frank Espinoza, Merryl Kravitz, David Micetich, Lauren McKee, Eric Narveson, John Thompson, Henry Yong

Absent: Irma Archuleta, Henry Gee, Mark Gonzales, Sharma Saleem, Gill Simran, Jan Tomisaka, Zach Turminini

Meeting Notes There will be an Evergreen Town Hall meeting with Supervisor, Dave Cortese to speak with the Evergreen community regarding public safety related issues. The Town Hall meeting is scheduled for Tuesday, October 28, 2014 at 8:00 p.m. The organizer of the event is a Mr. Brian Tran. There was a call received today from a Mr. Padilla, a community member, with a concern that this is a political rally and as such why wasn’t Councilmember Rose Herrera invited to speak as well? It needs to be made clear to Supervisor Cortese’s office that this does not turn into a political rally; as EVC cannot support one candidate over another. Officers from the San Jose Police Department were supposed to attend; however, they were advised not to show up by the San Jose Chief of Police. EVC has been placed in an awkward position.

In December there will be an end of the year holiday reception hosted by the President’s Office. The reception will be taking place in the Student Services Welcome Center. Refreshments such as egg rolls and hot chocolate will be served. Also reported is that Elaine Ortiz-Kristich is working on a “pumpkin pie mixer” in November, the exact date needs to be confirmed. President Yong acknowledged her efforts and hard work in the planning of the Accreditation forum, which was held earlier this month.

President Yong and Eric Narveson are working collaboratively to conduct an online survey on the Adjacent Land Development at the suggestion of the AS College Council representatives. This survey will be sent out to all EVC students with a current email address on file. In addition the survey will go out to all EVC classified staff, faculty, managers and administrators. EVC Advisory committees will also be surveyed and anyone else who is interested in providing their feedback on this subject is invited to participate.

Construction traffic to the South Campus is in full swing. There was some discussion about the concerns about construction vehicles coming on campus and not having spotters to help them maneuver onto the campus in a safe manner. EVC wants to ensure the safety of its campus community.

Student Affairs Reports: - Octavio Cruz

Veteran’s Center – The opening day has been postponed from November 11, 2014 to the spring of 2015. The reason for the delay is that the staffing is not in place yet. The location in Gullo II has been prepared; however, they do not want to open an unstaffed center.

TRIO Grants: With the closure of NHU, EVC will be taking over two of its grants: Upboard Bound for three years and Talent Search for two years. Advertising will begin in order to fill supervisory positions to oversee each of these grants, which will be direct reports to the Dean of Student Success.

R. De La Cerda 1

Educational Equity Report – which is due to the State Chancellor’s Office October/November 2014 has been delayed so that EVC could complete its Student Success and Support Program Plan. The Equity report new submission deadline is the end of January 2015. Once it is complete, it will be taken to the EVC Executive Team for review.

Student Success and Support Program Plan is 99.99% complete and a draft of the report will be presented to the Board at its meeting on Tuesday, October 28, 2014. Dean Duran has been working to get it completed and submitted to the State by its deadline of November 7, 2014.

Academic Affairs Reports: - Keith Aytch

Cambridge West Partnership, LLC is the organization that will be working on EVC’s Educational & Facilities Master Plans and they are scheduled to conduct a “Kick Off” meeting on Wednesday, November 19, 2014. EVC is awaiting a confirmation from the firm on the final schedule.

The class schedule is “live” for intersession and spring 2015, with registration beginning November 11, 2014. Keith gave kudos to everyone involved to make this happen. There was a suggestion made that perhaps an email blast or text message should go out to students to advise that the schedule is live.

There are seven programs up for review and CNA and ESL have already been reviewed. The remaining programs will be completed and a final list will be submitted to College Council for review and recommendation to approve.

Information Items: Student Success and Support Program Plan - Compliance – The state tells us what the requirements are. The college will be required to offer the students the following: 1) educational plan, 2) orientation, preferably online, 3) assessment and placement, 4) counseling, advising, and other education planning services. A standing committee was charged with developing the SSS plan. The budget to implement SSS is $800,000.

Brand new students will be the target audience for this SSS Program. There was discussion about a matrix coming down the pike in order to assess student success.

Spooktacular is scheduled for Thursday, October 30, 2014, 9:00 a.m. – 1:00 p.m. All student service areas are highlighted on this day. Please encourage students to attend to become familiar with all of the services available to them.

Faculty Positions – It was reported that the Academic Senate is recommending the hiring of twelve faculty positions, as follows: English, Mathematics, Reading, Biology, Library, Physics, Engineering/Surveying, Art: 3D Sculpture, English, Mathematics, Art History, and Transfer Counselor. President Yong acknowledged and thanks the Senate for their work on getting this information submitted. The Deans will be voting next week at the Dean’s meeting and their recommendations will be forwarded to President Yong as well. The two lists will then be submitted to the College Council for its review at the next meeting, which is Monday, November 24, 2014. There were some discussions about entertaining the idea of holding another College Council meeting to discuss these faculty recommendations or possibly sharing information electronically prior to the November 24th meeting.

It was announced that Chancellor Cepeda is scheduled to be on campus on October 29, 2014 and she is scheduled to visit Admissions and Records, the Assessment Center, FasTrack, Financial Aid and DSPS. The visit will begin at 11:00 a.m. and then there will be a brown bag lunch held at 12:00 p.m. Another visit will take place later in November so she can visit the departments that are missed on the October 29th visit, more information to follow.

R. De La Cerda 2

Evergreen Valley College College Council Meeting Notes November 24, 2014

Since there was not a quorum for this meeting, notes only were taken.

Present: Irma Archuleta, Keith Aytch, Frank Espinoza, Henry Gee, Mark Gonzalez, Eric Narveson, Shama Saleem, John Thompson, Zach Turminini, Henry Yong

Absent: Simran Gill, Merryl Kravitz, Lauren McKee, David Micetich, Jan Tomisaka

Public Comments

Frank Espinosa stated that a number of faculty and students have had discussions about the pending central green landscaping project as they would like to see a paved walkway for faculty and students to walk through the area between now and when landscaping will take place.

Frank Espinosa noted that he was hoping that the faculty hiring recommendations would be moved toward action as time is slipping way, but unfortunately today’s meeting does not have a quorum. He requested that President Yong make a decision on this matter as he believes it’s unacceptable to wait any longer. He would like to see the decision made and after Thanksgiving they can move forward. He also wanted emphasis given to the Academic Senate recommendations.

Eric Narveson noted that the Academic Senate had provided President Yong with documentation to justify the positions.

Recognition/Announcements

Mark Gonzales announced that the men’s soccer team had won the West Hills game and would be playing Fresno the next day.

Action Items

No quorum to take action on items.

President’s Report

President Yong attended the CCLC annual convention last week. Vice Presidents Archuleta and Aytch were also there. The District provided a presentation about putting the community back in the community college. The Presentation showcased the Chancellor’s advisory committee. President Yong received a number of comments from other districts’ Trustees. One Trustee came to him and let him know they would like to replicate it.

Student Affairs

Vice President Archuleta announced the annual High School Partner Appreciation Day to be held December 5th in Gullo II. Approximately 40 counselors and Principals will be in attendance. She

P.Garibay 1 extended an invitation to the College Council in order to meet the counterparts in the high school districts.

President Yong noted that one of the faculty at the brown bag lunch with the Chancellor earlier that day had asked about the Student Equity Plan and he invited her to come to the College Council today. He suggested that Vice President Archuleta provide an update at the next College Council meeting. Vice President Archuleta stated they are close to finalizing the Student Equity Plan.

Academic Affairs

Vice President Aytch stated they will need to go back out for the nursing position. They had a finalist that was offered the position and she notified them that she accepted another position.

The Academic Skills/Tutoring Center Instructor position will close January 4th. Likely they will need to pay people for the time to participate. Their goal is to fill the position by beginning of spring.

Administrative Services

Vice President Gee stated they had received notice from Doug Smith that the county assessor had notified them the property taxes were expected to be 7.75%; they had budgeted for 6.77%. This could represent an increase of $700K to the District and it’s hoped that EVC will receive some of that money.

The Autotech project is underway and the construction area has been fenced off. They are in the process of putting up signage to notify people of the changes in access to the area.

In regards to the bookstore there have been inquiries about textbook adoption. Follett is just getting that set up. They’re sending the information via email to advise the faculty about textbook adoption; it’s then completed online. Vice President Gee is striving toward having the bookstore manager attend division meetings to explain how it works. There are a number of people that haven’t ordered their books for intersession.

The District’s bookstore operation did not sell all of the inventory to Follett; they had to return the textbooks they had on hand, which was just completed last week. They will have Maintenance remove the remaining bookshelves and the remaining work will likely take place during intersession. It’s anticipated the area will be available by spring and the students will again have access to the entire area.

Information

Faculty Hiring Recommendations President Yong noted that , a former faculty member teaching Political Science, will be returning to EVC. He will bring a lot of experience he has gained in the Assembly and Legislature working with his colleagues, and will have first-hand experience to give to students.

President Yong commented on the nursing applicant that took a position elsewhere by saying that there doesn’t seem to be very many individuals in nursing that are interested in teaching. They recently received two letters of resignation, which means there is now three positions to be filled. He noted that they’re hoping for good applicants for the Academic Skills/Tutoring position.

P.Garibay 2

President Yong asked the Council to spend time reviewing the lists for faculty hiring recommendations. Zach Turminini asked whether the college has thought about what the students feel are areas of importance and inquired whether students could have more input. President Yong responded that he appreciates the interest and they will be sure to keep that in mind for the next time.

President Yong stated that there are two different perspectives from which the two lists were created. He will look at the lists and make a recommendation in the next day or two. He appreciates the input he’s received and agrees that just because there isn’t a quorum, the final decision should not be postponed further. He wished to emphasize again that he received input from several areas informally regarding the needs in their areas. He will discuss the finances with Vice President Gee and in a few days will announce a list that will reflect positions.

Eric Narveson requested that the nursing searches be combined. He also noted that he likes the idea that the students are part of the faculty hiring recommendations.

Zach Turminini inquired as to whether it was part of the Brown Act that the students had a say in this process as he feels they should have a say as to who is hired.

Dean Gonzales stated that the students are part of the screening process and have two seats for each position.

Zach Turminini stated he had volunteered for two screening committees, but had not heard back about either. Vice President Gee stated that HR will advise him as to whether he was accepted as part of the screening committee. Dean Gonzales suggested he follow up with Victor Garza about the status of the screening committees.

Additional Discussion Items

President Yong noted that the meeting of the Board of Trustees will be held in Gullo II tomorrow evening and everyone is invited to attend. EVC will be presenting at the meeting, which will include participation from both Student Services and Academic Affairs.

P.Garibay 3

Evergreen Valley College College Council Meeting Notes December 8, 2014

Since there was not a quorum for this meeting, notes only were taken.

Present: Irma Archuleta, Keith Aytch, Frank Espinoza, Mark Gonzalez, Merryl Kravitz, Lauren McKee, Eric Narveson, Henry Yong

Absent: Henry Gee, Simran Gill, David Micetich, Shama Saleem, John Thompson, Jan Tomisaka, Zach Turminini

Public Comments

Dennis White, a student at Evergreen Valley College for last two semesters, communicated to College Council that he’s been inquiring as to how a deficiency in the catalog language could be corrected. The catalog’s wording related to auditing classes is ambiguous, but District policy states it isn’t allowed. He believes the language and punctuation in the catalog needs to be changed to make it clear. Mr. White also commented on the fact that EVC is under investigation for violation of Title IX.

President Yong noted that District policy supersedes College policy. They’ll look into making the language change for the next catalog.

Mr. White stated that EVC doesn’t offer community classes. President Yong responded that the mission of EVC and SJCC is primarily credit courses, but that Chancellor Cepeda has directed Vice Chancellor Coen to look at non-credit education.

Recognition/Announcements

President Yong recognized everyone involved with the High School Partner Appreciation Day the previous Friday. It was very well attended. The superintendent Chris Fong was able to attend; there were more participants than previous years. A new program, K16 Bridge, was presented to them. We encouraged them to participate; it’s a portal to reach out to high schools, encouraging more high school students to attend EVC.

Dean Kravitz noted that the Enlace program took a busload of approximately 30 to 40 students to Dona Ester in San Juan Bautista to an event at the Mission. Students really enjoyed it; it was a good multi- cultural event.

President Yong noted that Thursday, December 11th is the President’s holiday reception; spring rolls, egg rolls, cupcakes, cookies, hot chocolate, and bottled water will be provided.

Action Items

There were no action items.

P.Garibay 1

President’s Report

President Yong noted there was a forum on the development of the 27 acres later that week. He noted there had been a forum six to seven weeks before that also covered EVC facilities master plan. District VC Smith and the District’s attorney, Jim Eller, gave an overview of the proposed development. It was mentioned at that meeting that in roughly 6 weeks or so there would be information to share about the proposal that was accepted. It will be approved at tomorrow’s board meeting. New information will be available at the forum.

President Yong reviewed the lists he received from the Faculty and from the Dean’s counsel related to Faculty positions to be filled. He noted the list that had been provided via email to the College Council, which was also included in the materials for today’s meeting. He hopes five positions will be filled in the spring. He noted that it’s difficult to find qualified candidates for the nursing positions.

President Yong communicated that two Trustees were sworn in Friday night. Trustee Pham and Trustee Nguyen. Tomorrow night will be their first board meeting.

Nasreen has been working with faculty and staff on a staff development committee to come up with a program for spring, which he hopes to have soon.

Student Affairs

Vice President Archuleta invited Deans Duran and Cruz. She noted that Outreach did an amazing job with the High School Appreciation Day; the student ambassadors did an incredible job representing the College. They did a lot of the prep work for the event. I’ve asked Dean Cruz to provide an update/tally of participants.

Dean Cruz noted that these events are very strategic in nature. They are held each year to build relationships with the schools. A total of 31 counselors attended the event from various areas. A big part of the information lands on the academic side of the house. Without them it would be difficult to showcase the programs at the college. This is just the first part of a series of events; in April we have an open house to showcase our programs.

Vice President Archuleta noted that the report doesn’t include the principals. Dean Cruz stated that three years ago they had a very tight budget. This year President Yong requested they provide a full breakfast and a full lunch. The better we can represent ourselves, the better they remember and potentially recommend us.

Vice President Archuleta stated she was approached about possibility of our colleges offering classes at their schools. I told them I would bring that back to Vice President Aytch and President Yong. It’s another way to connect with the students and the counselors at the high schools; they play a big role in first generation students and where they attend.

Vice President Archuleta stated the committee has completed the Education Equity Plan, but they’re still editing and reformatting.

Academic Affairs

Vice President Aytch noted that one of the processes of a committee is to improve reviews. Last year they completed seven program reviews. The programs can be seen on the web site; it’s important to

P.Garibay 2 note these are the programs approved last year. IEC is looking to approve programs for this year. IEC provided a draft of the recommended updates to their charge.

Administrative Services

No report.

Information

No information items.

Additional Discussion Items

Lauren McKee noted that the College had discussed opening a Veteran’s affairs area. She inquired whether the staffing had been addressed. The center is very important to the Veterans and is concerned about their needs being addressed.

Vice President Archuleta stated they have the facility and working on staffing situation. One of the reasons they postponed is that they did not want to open a center and not have staff to serve the students. In the student equity plan, because veteran’s are a priority, they have included in there resources for veteran’s. They hope to use some of the student equity funds to hire a Veteran’s Center Coordinator, as well as an adjunct counselor position so that they’re housed there. Currently they have given Alla Miscovitch and Liz Tyrrell release time to work on the center. Liz will split her time between Calworks and veterans; they’ll have the Coordinator stay there the remainder of the time so that it’s open five days a week 8-5 and possibly some evenings. State and Federal government talked about support to Veteran’s, but they don’t put any money toward it; they provide no resources. Dean Cruz will oversee the center.

Dean Cruz stated that SJCC opened their Veterans center a year ago; one of the things they’ve heard is that they’re not open enough hours of the day. EVC it prudent to not open the center without being open full-time.

President Yong noted that they started tracking enrollment at about 10 weeks; now it’s 8 weeks before starting. FTE is down about 11%; hopefully it will improve, but that’s where it stands today.

.

P.Garibay 3

Evergreen Valley College College Council Meeting Minutes February 9, 2015

Present: Irma Archuleta, Keith Aytch, Arthur Azevedo, Frank Espinoza, Mark Gonzalez, Merryl Kravitz, David Micetich, Lauren McKee, Eric Narveson, John Thompson, Henry Yong

Absent: Henry Gee, Simran Gill, Shama Saleem, Zach Turminini

I. Call to Order The meeting was called to order at 2:08 p.m. by President Yong.

II. Adoption of Agenda M/S/P (Kravitz/Narveson) The agenda was approved as submitted.

III. Approval of Minutes – October 13, 2014 M/S/P (Thompson/Gonzales) The minutes were approved as submitted.

IV. Public Comments There were no public comments.

V. Recognition/Announcements President Yong noted that he had received favorable comments from the faculty about the campus being clean and tidy at PDD. They had been surprised that the staff had accomplished so much when they had only three people versus the normal staff of five.

Health Services will be offering one last flu shot clinic on Thursday, February 12, 2015 from 2:00 p.m. – 5:00 p.m. at a cost of $2.

VI. Action Items a. Charge Revisions - Institutional Effectiveness Committee The revised charge for the Institutional Effectiveness Committee was provided to the committee. Lauren McKee inquired about the Vice Chancellor of Institutional Effectiveness and Student Success being part of the membership. Vice President Aytch stated that one of the researchers is who actually sits on the committee. Frank Espinosa and Eric Narveson suggested it should then read “or designee”. Ms. McKee indicated that the representatives for the Administration should be appointed by MSCC versus the President. Vice President Aytch stated that language is there from prior to establishment of MSCC. He indicated the item will be revised following IEC approval and brought back to the College Council at a later date. M/S/P (Kravitz/McKee)

VII. Reports a. President’s Report President Yong shared information about the process the State Chancellor’s Office went through in choosing which 15 colleges would be selected to participate in the Baccalaureate

Page 1 of 4

pilot program. He noted that the team reviewing the applications looked at the applications by discipline and by region. It might have appeared that EVC was competing only against since their application was also for automotive, but in actuality Evergreen Valley College was up against the colleges in the region no matter what they had presented. In our region it was very competitive, and our team worked very hard. The Chancellor’s Office will now speak with the 15 approved colleges. If for some reason the college changes their mind or the committee believes they’re not ready to proceed, they may choose to give the slot to another college, but given the competition, EVC likely would still not receive the available slot. The pilot program sunsets in 2026; President Yong believes it will be successful and that the State Chancellor’s Office will move forward to expand the program. In the meanwhile, President Yong plans to ask the Senator to start on the next phase sooner than 2026.

President Yong noted that the Facility Master Plan and the Educational Master Plan have two separate committees. The company that has been hired to help them both is concerned that each committee will focus only on their respective areas. It’s hoped that the Committee Chair for each can serve on the other committee; Facility Master Plan Chair serve on the Educational Master Plan committee and vice versa.

The March PDD is coming up and is non-mandatory. It was just announced last Thursday that it will be a district combined PDD. The location has not yet been discussed.

The latest enrollment shows headcount is basically flat; down 4%. Students are taking fewer units now. It’s hoped EVC will get more students.

There was a finalist identified for Police Chief and an offer was made. They will be going through the process of the background checks, which is very detailed and time consuming, and as such, the name is not yet revealed. Interviews for finalists for the Sergeant position have been scheduled. There will be one for each campus hired from the same pool. b. Student Affairs Vice President Archuleta provided an update on Student Success, including a handout. 2013/14 is the first year they’re required to enroll students based on a new matrix; 2014/15 implementation is required; and 2015/16 is the first year it will be mandatory.

It was important to notify students of the new mandates; what they were expected to accomplish and what happens if they don’t comply. We utilized Know Your Reg Date to inform students, as well as placed in the college catalog beginning in 2013/14 and on the web site. Various forms of communication were used to share this information with the students. Students that lost ability for early registration due to academic probation were provided an academic appeals process. Students can appeal one time and only approved if there is an extenuating circumstances. Prospective students were required to go through assessment and orientation; an Ed plan is then put into place. In terms of orientation and Ed plan, the State said we are now mandated to offer these tools and to make them available online. We are working with the Vice Chancellor of IESS to develop a video; right now it’s text only, but we want to do more. We also have to make the information available in-person. The Student Success Committee put in a lot of work putting together the orientation. The State said we needed to include additional elements that are required to be in orientation. We are required to comply by 2015/16, and we are on track to meet that

Page 2 of 4

deadline. We must have electronic Ed plan. There is one available in Datatel, but it’s not very friendly. Modifications were made and counsellors were trained on the electronic Ed Plan. The summer of 2013/14 we were told ITSS purchased a new system, a degree audit educational plan, and we were expected to transition into the new system. 2014/15 began that transition. We were required to have an articulation specialist from each campus to work with the District to develop the degree audit. All courses had to be entered into that system. The goal is that students can develop the plan from home. We hope by 2016 we’ll be there where students can build it directly online, although it still won’t be official until the counselor reviews and approves.

Verification of mandates has been very labor intensive, requiring them to track and monitor everything a student does in order to be eligible to register and to be eligible for BOG waiver. It’s not based just on GPA, but also progress in making goals set from the Ed Plan. Follow up service is provided for students at risk and to make sure students are on track to meet objectives. It’s a labor intensive process, but the only way to make sure students achieve educational goals within timeline.

BOG waiver eligibility is a concern as students that are not maintaining their GPA or on track with objectives could lose their ability to qualify for the BOG waiver.

c. Academic Affairs Currently advertising to fill the positions of Librarian, Biology Instructor, Basic Skills Instructor, and three Nursing Instructors. An offer has been made to fill the position of Instructor, Academic Skills/Tutoring Center.

EMP and FMP is being monitored and collaborated. Constituent leaders will be contacted to meet with Cambridge partnership. A draft is expected in the fall. The FMP will also go through the Facilities Committee.

VIII. Information Items

Song Brown Health Care Workforce Training Grants; Rupe Foundation Grant Dean Herrera noted that there are two Song Brown grants. They are by invitation only and you have to be in a designated area. They are able to apply for the first grant, which zeroes in on nursing capacity. They applied for a grant of $200K.

A special programs grant is available and they’re asking for a maximum of $125K. The two year program allows students in their second semester to take classes at SJSU at same time. They will take courses in their second year (third and fourth semesters). Nursing professionals can be in workforce. Then they continue in the program and in two years have their Bachelor degree. Much of expense is faculty, but we’ve added in books to help support them.

They’re asking for $86K for a grant for certified nursing assistant/home health aide for which they were awarded about $35K last year. In the past two to three years they were wait-listed. We now were able to open up another section. This added cost is to pay for those additional section costs. Goal is to also pay for the State licensing exam. We wrote that into the grant to help support that. We hope to have word on that in the next three to four weeks. None have matched funds, so that’s good.

Page 3 of 4

IX. Discussion Items

a. Overhead Projectors Eric Narveson requested this item be discussed. At some point between intersession and spring all of the overhead projectors were removed from the classrooms. He was told they have been surplused, and that the Facilities committee recommended they be removed in favor of a document camera. He believes the instructors should have been notified and some advance notice provided, and he would like to see what can be done to address the issue if there are instructors that need the use of an overhead projector.

X. Adjourn

The meeting was adjourned at 3:30 p.m.

Page 4 of 4

Evergreen Valley College College Council Agenda February 23, 2015 2:00 – 3:15 p.m. Mishra Community Room

Two voting members in attendance – meeting canceled.

I. Call to Order

II. Adoption of Agenda

A. Addition/deletions/corrections

B. Items to be deferred

C. Adoption of agenda

III. Approval of Minutes – February 9, 2015

IV. Public Comments – Limited to 3 minutes; there is no action or extended discussion of any item not on the agenda.

V. Recognition/Announcements

VI. Action Items A. Charge Revisions -- Institutional Effectiveness Committee VII. Reports

A. President’s Report – Henry Yong

B. Academic Affairs – Keith Aytch

C. Budget & Facilities – Henry Gee

VIII. Information Items

IX. Discussion Items

X. Adjourn

VOTING MEMBERS: NON-VOTING/EX OFFICIO MEMBERS: Associated Students Classified Faculty Management Henry Yong, President Simran Gill Arthur Azevedo Frank Espinoza Mark Gonzales Irma Archuleta, VP Student Affairs Shama Saleem David Micetich Eric Narveson Merryl Kravitz Keith Aytch, VP Academic Affairs Zach Turminini John Thompson Vacant Lauren McKee Henry Gee, VP Administrative Services

Evergreen Valley College College Council Meeting Notes March 9, 2015

Since there was not a quorum for this meeting, notes were only taken.

Present: Keith Aytch, Frank Espinoza, Manjot Grewal, Kenny Jackson, Merryl Kravitz, Lauren McKee, Eric Narveson, Henry Yong

Absent: Irma Archuleta, Octavio Cruz, Henry Gee, Mark Gonzales, David Micetich, John Thompson

Meeting Notes

The new student representation, Kenny Jackson and M. Grewal, were introduced and welcomed.

There was a Community forum held at a meeting hosted by District 8 at the Evergreen Community Center at 7:00 p.m., Thursday, March 5th. Among the approximately 90 people in attendance, there were approximately a dozen or so faculty in attendance. Most of the faculty spoke as did many of others from the community. District representatives share plans for the 27 acre development. It was a good step, but not everyone was happy with the plans for development.

As Chancellor Cepeda recently announced her retirement, the District is holding forums to provide people an opportunity to communicate what they would like to see in the next Chancellor.

President Yong apologized for the inconvenience of the on-going traffic and noted there have been complaints about the traffic coming in from San Felipe Road. The process isn’t always smooth. Autotech construction is gaining momentum; the South Campus project been going on for a while. You can clearly see the progress. There will be a top beam ceremony. People will sign their name, date, and then the beam is hoisted into the building permanently. The announcement will be sent out some time this week. President Yong encouraged the Student representatives to inform the others in student leadership of the event.

President Yong noted that everyone is gearing up for PDD on March 20th. There is a group of EVC students that have been preparing for a dance competition. He’s asked them if they would like to perform at PDD. They indicated they would need to get back to him as they weren’t sure they were ready yet for a performance.

Vice President Aytch stated they are planning ahead for the accreditation site visit in 2016. He encouraged people to participate and noted that the committee is already working on it. They’re still trying to get others to join in and contribute. He extended an invitation to everyone to participate.

Vice President Aytch informed the Committee that the Board approved the first reading of the accreditation follow-up report at their last meeting; the final document will be submitted for approval at tomorrow’s meeting. The report is on the web site if you want to look at it. He indicated there were some issues regarding the evaluations of adjunct faculty; they we will be documenting how many adjuncts have been reviewed. It’s a daunting task as there are 260 adjuncts. April 9th there will be a one-day accreditation site visit. There will be two teams visiting.

1

Vice President Aytch stated that they have received budget approval for faculty positions they plan to fill. The announcements should be out now or if not yet, very soon. It includes positions in the Library, English, CIT, Biology, and Nursing.

Vice President Aytch noted that the team working on the Educational Master Plan is up and running. There will be community meetings re: the EMP and FMP. They’ve identified the key areas that need input.

No report from Budget/Facilities or Student Services.

Manjot Grewal noted that March 17th from 10:00 a.m. to 1:00 p.m. there will be a Basketball event. He stated that the new ASG VP of Finance is Ginger.

Frank Espinosa communicated that although the forums to provide input in the hiring of the next Chancellor are nice, he believes it captures only a small number of people. He suggested that an electronic questionnaire would throw a larger net out and more input can be provided. He feels if they’re serious about getting feedback, it’s something to be considered. President Yong noted he would mention it to the Exec Team. Lauren McKee stated it was a good suggestion. She stated that it would be nice if the feedback is provided to everyone. There have been surveys on other items and feedback wasn’t shared.

The subject of time capsules was discussed; past and future.

Lauren McKee inquired about the mural. Eric Narveson responded that Rachel Lazo’s students come and go; it seems like the mural is an on-going project. He suggested Rachel Lazo do a final push to have a completion date or stopping point for the mural. Ms. McKee concurred and stated that whether it’s finished or not, they need to say it’s finished and put an end date on it. Mr. Narveson noted that they also need to put a sealant on it; a special anti-graffiti coating. He stated he would speak with Rachel Lazo to inquire about and end date.

There was a brief discussion about the history of PDD and that it’s been a long time since there has been a joint PDD; it likely stopped occurring due to budget constraints when the recession hit and then it just stayed that way.

Lauren McKee noted that the campuses need to have conversations about how much money is really needed. A lot of classified staff were lost during budget cuts; it needs to be evaluated as to what positions are needed. Governor requires students to have gone through certain steps and we need to find out how we advocate for the needed items. A lot of money is being spent, but not at the campuses. She stated she felt it interesting that Workforce Institute received funds when they were supposed to be self-sufficient.

Kenny Jackson thanked the College Council for the welcome. He inquired as to what the faculty would like to see from the students as far as involvement in the campus community.

President Yong stated they would like the students to participate in as many areas as possible. As an example he mentioned screening committees. Manjot Grewal stated they’re working on that. They had some resignations, but are moving forward to take care of those vacancies.

Kenny Jackson noted that he’s of the understanding that students don’t feel they’re heard. He believes they need to feel like they’re being heard and it holds a lot of students back from participating on

2 various committees as they don’t believe their input matters. President Yong stated that they want students to be present and participating. He noted that in a group there are many different opinions and ideas; sometimes they’re accepted and sometimes they’re not, but it’s part of being on committees. Eric Narveson noted that on screening committees it might be intimidating to students if one of their instructors is on the same committee, but students need to know that their opinion matters and that it’s an entirely different setting; they’re fellow colleagues sitting around that table. He asked that if the students feel intimidated during that process, to please let them know.

3

Evergreen Valley College College Council Meeting Minutes March 23, 2015

Present: Irma Archuleta, Arthur Azevedo, Keith Aytch, Frank Espinoza, Mark Gonzalez, Manjot Grewal, Kenny Jackson, Merryl Kravitz, Lauren McKee, Eric Narveson,

Absent: Henry Gee, David Micetich, John Thompson, Henry Yong

I. Call to Order The meeting was called to order at 2:05 p.m. by Vice President Aytch.

II. Adoption of Agenda M/S/P (Espinosa/Narveson) The agenda was approved as submitted.

III. Approval of Minutes – February 9, 2015 M/S/P (Azevedo/Jackson) The minutes were approved as submitted.

IV. Public Comments Kenny Jackson stated there wasn’t a lot of student participation at the Student Safety on Campus forum held the previous week; ASG representatives didn’t seem to be aware of the event, but the ASG was a co-sponsor. VP Archuleta responded that Rayna and Victor were informed; Rayna is to be moderating all of the sessions, except for one that she’s unable to attend. VP Archuleta noted that Rayna should have brought that forward to the ASG for information and support. VP Archuleta also expressed concern as the last activity in the series requires that the students come together and decide what they’re doing moving forward.

Eric Narveson noted that each year there seems to be confusion among faculty about giving finals the evening the commencement ceremony takes place. There needs to be a reminder sent out sooner rather than later that there will be no classes on May 21st due to the commencement ceremony.

V. Recognition/Announcements Frank Espinosa announced that Enlace had their annual Enlace Honors Conference with 200 Enlace students in attendance, who heard Community Mentors present at plenary sessions and attended workshops.

Frank Espinosa stated that AFT 6157 Faculty Union was recognized at the Somos Mayfair Community Fundraiser for their early literacy campaign partnership with Somos Mayfair.

Kenny Jackson noted that April 17th is a basketball tournament from 10:00 a.m. to 1:00 p.m.

It was noted that there will be campus forums related to the SJECCD land development project held on March 25th at 12:30 p.m. and April 7th at 2:00 p.m.

Page 1 of 2

VI. Action Items a. Charge Revisions – Institutional Effectiveness Committee M/S/P (Narveson/McKee) The IEC charge revisions were approved following a request to correct the date at the top of the first page.

VII. Reports a. President’s Report/Academic Affairs As President Yong was attending a conference, VP Aytch chaired the meeting in his absence.

VP Aytch noted ACCJC will be visiting on April 9th; it’s expected to be a short visit. VP Aytch noted they are not anticipating any issues.

Registration begins April 13th for the special returning groups. Other groups will follow.

AFT has some concerns about reassigned time as they would like to see five positions increased to 40%; the budget is being reviewed to achieve this purpose.

Currently all faculty positions are being advertised and they hope to finish by the end of the semester in order to have new people on board for the fall.

There were approximately 70 people that turned in alternative plans for PDD. There were a lot of people missing that day, but there was still a lot of good work accomplished.

EVC had an open house on Saturday, March 21st. VP Aytch noted he will have VP Archuleta speak to that more specifically, but he had some nice conversations with parents. He expressed his appreciation to the faculty and staff that participated in the event; they were really involved in the process.

b. Student Affairs VP Archuleta thanked all the groups for their support with the open house event. The interactive displays were very helpful. There were many families involved and a lot of diversity. Mom, Dad, and all the kids were there. There were 240 students that checked in. Each year the word gets out more. They gave away four book vouchers, scholarships, and an iPad. In order to redeem the book vouchers they need to be enrolled in the fall semester. VP Archuleta expressed appreciation to the ASG students who were there to assist. They’re now getting ready for the Day on the Green, which will take place the last week in April. Most of the students that were there this past Saturday will be at the Day on the Green to register for summer and fall classes.

VP Archuleta noted that East Side released their report on students enrolling in college and EVC is second in the number of students; the difference between EVC and De Anza is much smaller now.

VP Aytch noted that in the early phases of the educational master plan, the data showed EVC is pulling from outside zip codes. The vocational programs are part of that. A lot of the students attend EVC for the faculty. They may complain about the service and the weeds, but once they get in the classroom, it’s the instructor that keeps them there.

VIII. Adjourn M/S/P (McKee/Gonzales) The meeting was adjourned at 2:40 p.m.

Page 2 of 2

Evergreen Valley College College Council Meeting Minutes April 13, 2015

Present: Arthur Azevedo, Keith Aytch, Alexandra Duran, Frank Espinoza, Henry Gee, Mark Gonzalez, Manjot Grewal, Kenny Jackson, Merryl Kravitz, Lauren McKee, David Micetich, Eric Narveson, John Thompson, Henry Yong

Absent: Irma Archuleta

I. Call to Order The meeting was called to order at 2:00 p.m.

II. Adoption of Agenda M/S/P (Espinosa/Thompson) The agenda was approved as submitted.

III. Approval of Minutes – March 23, 2015 M/S/P (Espinosa/Kravitz) The minutes were approved as submitted.

IV. Public Comments No public comments.

V. Recognition/Announcements

President Yong expressed gratitude to the hard word everyone did on the evaluations in order to meet the deadline. With the cooperation from the faculty, they’ve been able to get the evaluations completed.

Kenny Jackson recognized the student government for being there during welcome back week. There was a good turnout for the open house and he heard a lot of good feedback. ASG is hosting a basketball tournament

Manjot Grewal noted there will be a volleyball tournament on April 24th and May 8th in the gym.

Frank Epsinosa noted that Jan Atkins, author of African Americans of Monterey County, had a lecture and book signing April 12th. It had a good turnout. There were people from all over the area, including Sacramento and Monterey County. It was good exposure to have an EVC faculty member do a book signing and lecture on campus. He noted that speaker Luis Valdez will be on campus April 20th at 12:15 p.m. in the VPA theater; an announcement will go out tomorrow.

Dean Duran noted that Elaine Ortiz-Kristich was one of only five faculty members statewide invited by the State Chancellor’s office to read equity plans.

VI. Action Items A. Program Reviews -- Institutional Effectiveness Committee • DSP • Math Page 1 of 3

• Nursing • Administration of Justice – Mini Review M/S/P (Espinosa/Micetich)

VII. Reports a. President’s Report – President Yong The Nursing Department has worked hard to obtain grants. One of the goals is that someday we’ll be able to offer a BA degree in Nursing. We’ve been able to partner with CalState, which will help EVC graduates get into the BSN field. He has talked with a lot of nurses; it seems that what they’re looking for these days is not just an associate degree, but a BA degree.

It’s too early to know the trends for the next semester. Once we know the trends of what is happening, we will immediately try to add sections. In the past we were limited by funding. What we’ve done for the past four years is to cut those lesser attended classes and fund the areas of greater need. We haven’t received one-time funds yet, but hope they’re coming soon.

EVC has an excellent partnership with K-12, in part due to the College Connection Academy. Students start off from Franklin McKinley and East Side then EVC; before they’re finished at East Side they will be taking college classes.

Commencement will be held at the soccer stadium. We will be presenting a degree to a student that was killed in an accident on Yerba Buena.

Dolores Huerta is slated as the commencement speaker. She is a prominent figure in the civil rights and farm workers’ movement. We are honored and humbled that she’ll be coming to EVC. The details are being worked out.

The most recent update to the search for a new Police Chief is that offers fell through twice, so they’re back to square one. There have been some police department staffing changes as the District has converted some part-time positions to full time. One of those is the community service officer. They will not carry a gun, but will provide a presence around the campus.

EVC’s BA proposal was ranked 13, but was not chosen. EVC’s being on probation was an issue. It’s hoped that if we’re cleared in time, we can resubmit to be considered.

b. Academic Affairs – VP Aytch The accreditation visit was this past Thursday. VP Aytch thanked everyone who participated and helped prepare for the visit. He’s optimistic that we’ll be successful. This has consumed a lot of time professionally for many.

President Yong will make a decision in the next couple weeks regarding reassigned time.

There are positions that closed on May 10th. We may need to pay faculty in order that we can continue the process through the summer.

Cambridge West will be on campus to get input and discuss the Educational Master Plan. There will be a forum at 12:30 and 3:30; the date will be forthcoming.

c. Administrative Services – VP Gee The campus budget committee is on the accreditation self-study report for next year and they are reviewing portions of the budget for analysis.

Page 2 of 3

In regards to facilities, south campus is on schedule and is due for completion spring 2016. The AutoTech building is also doing well. The last beam will be installed soon. Completion is expected January/February 2016. They’re hoping for completion for both buildings at that time. They would then plan to move faculty and staff over the summer. As that’s happening, we will endeavor to be efficient in moving other faculty from Acacia and Roble. They’re looking at the tech budgets of the various groups to make sure the buildings are outfitted with furnishings and equipment. They’re working to replace the wireless devices. It’s on the agenda for tomorrow’s board meeting. They’re looking to get bids for the Central Plaza and VPA Plaza to start during the May/June timeframe. Completion will also be spring 2016. d. Student Affairs – Dean Duran Priority registration is moving forward and going well. The colleges are working with ITSS to collect data. They’ve done orientation; the colleges weren’t really collecting data on students participating in orientation. They can get credit for that.

The class schedule was a lot of work, but was completed and online in time.

There was a lot of good feedback from students regarding the open house. Know your reg has been changed to know your steps to success. We have over 150 students that have completed the entire process. Book vouchers were given to the first 50 students. A drawing was done for two more for the rest of the students.

We are reopening the career transfer center. They will be updating the calendar each month so students will know what’s occurring.

April 27-30 is orientation; it’s very busy during that time and about 500 students will be served. Orientations for non-high school students will start May 4th and go on through summer. Online orientation is up and running, but not open to public. It’s only accessible via a log-in. If you have students that hadn’t done that in the past, send them to Dean Duran’s office and they can give them log-in information. They’re working on adding videos to the online orientation to make it more interesting to students. There will also be other items to make it fun and exciting. Phone registration is no longer available. A survey went out to all students and it was determined there was only a very small number that use this option.

The meeting was adjourned at 2:55 p.m.

Page 3 of 3

Evergreen Valley College College Council Meeting Minutes April 27, 2015

Present: Frank Espinoza, Henry Gee, Mark Gonzales, Manjot Grewal, Kenny Jackson, Merry Kravitz, Eric Narveson

Also Present: Antoinette Herrera

Absent: Irma Archuleta, Keith Aytch, Arthur Azevedo, Octavio Cruz, Lauren McKee, David Micetich, John Thompson, Henry Yong

I. Called to Order Called to order at 2:06 p.m. by Vice President Gee.

II. Adoption of Agenda M/S/P (Kravitz/Espinoza) The agenda was approved as submitted.

III. Public Comments There were no public comments.

IV. Recognition/Announcements

The volleyball tournament the previous Friday had a great turnout.

Student action day was mentioned. Information will be provided on campus regarding sexual assault.

AFFIRM will have an open house on Saturday in AC130.

Academic Senate had their office elections. o President: Eric Narveson o Vice President: Jack Baker o Treasurer: Michael Hernandez V. Action Items

A. Program review for Sociology was approved as submitted. M/S/P (Narveson/Kravitz)

VI. Reports

A. Budget & Facilities – Henry Gee The budget is still being prepared for 2015/2016. They’re taking a look at the accounts that varied and to see where there are any funds outstanding/overages. They’re working with the various departments and reporting back to the campus budget committee. There is one more budget committee meeting in May to discuss anything new that may come up.

South campus project is approximately a week ahead. Autotech is approximately a week behind, but is catching up. The Central Green is preparing for bid and processing in June. The lighting, etc. is going to the Board for completion. They’re looking for replacement of the transformer in Cedro to be completed by end of summer. They’re preparing some areas in the racket ball courts for the furniture samples to be viewed.

VII. Information Items

A. State Chancellor’s Office Enrollment Growth and Retention Grant for RN Programs Antoinette provided a brief overview of the grant. Eric Narveson inquired whether they’re using their own resources to which Dean Herrera replied to the affirmative.

B. Institutional Effectiveness Partnership Initiative VP Gee briefly spoke to the item. He noted that the IEC is setting up short-term and long- term goals. The document is to start conversations internally. The information provided is for the past five years and will be looking to the next five years. A 1% growth is noted for each year. The timeline provides the types of goals and targets they’re trying to reach. Frank Espinosa inquired whether the item goes through another committee, such as the IEC. VP Gee stated that it would be up to the IEC to see if the goals are realistic. Eric Narveson noted that the FTES is too high. VP Gee stated that the information is something to take back to their groups.

VIII. Discussion Items No discussion items.

IX. Adjourn Meeting was adjourned at 2:28 p.m.

Page 2 of 2 4/27/15 College Council Draft Minutes/pg

Evergreen Valley College College Council Meeting Minutes May 11, 2015

Present: Keith Aytch, Arthur Azevedo, Octavio Cruz, Frank Espinoza, Merry Kravitz, Mark Gonzales, Kenny Jackson, David Micetich, Eric Narveson, and Henry Yong

Absent: Irma Archuleta, Henry Gee, Manjot Grewal, Lauren McKee, and John Thompson

I. Called to Order Called to order by President Yong

II. Adoption of Agenda a. Addition/deletion/corrections: VIII. C. Distance Education Test Proctoring Center and D. ASG Elections b. Items to be deferred - none c. Adoption: The agenda for May 11, 2015 was approved as amended. M/S/P (Kravitz/Espinoza)

III. Approval of Minutes – April 27, 2015 – deferred

IV. Public Comments –no public comments at this meeting

V. Recognition/Announcements • President Yong announced that he had attended the Enlace Convocation on Friday, May 8, 2015. It was a very nice and well attended event. He also announced that earlier today he attended a pleasant reception for Nursing faculty, Rozanne Lopez, who is retiring after many years of service to EVC. • Frank Espinosa said he’d like to recognize Professor Hai Nguyen from the ASPIRE Program for his work organizing the discussion forum, APIs in Politics, Government and Community Service, which was held on Monday, May 4, 2015. He also wanted to recognize the Enlace Student Association for their wonderful work in arranging the Cinco de Mayo celebration and also for their support in bringing Luis Valdez to the campus to speak on Thursday, April 30, 2015.

VI. Action Items – there were no action items

VII. Reports

A. President’s Report • The Asian Heritage Month kick-off Celebration is being held on May 12, 2015 at 12:00 p.m., Gullo II • The 2014-2015 Retiree Reception is being held on Tuesday, May 12, 2015 at 5:00 p.m., District Office • The Employee Recognition event will be on Wednesday, May 13, 2015 at 2:00 p.m., Gullo I • District Council will meet on Wednesday, May 13, 2015 at 3:00 p.m., SJCC Tech Center • American Indian graduation will be on Wednesday, May 13, 2015 at 6:00 p.m., Gullo II • Special Programs graduation will be on Thursday, May 14, 2015 at 2:30 p.m., Gullo II • Upward Bound Senior Recognition Night will be on Thursday, May 14, 2015 at 6:30 p.m. held off campus at Maggiano’s restaurant in Santana Row • He announced that John Porter, Superintendent of the Franklin McKinley is retiring in June. He has been a big proponent of the College Connection Academy and two cohorts are being served on the EVC campus. • He announced that the Educational Master Plan consultants will give an early view of their findings to his Executive Team on May 20, 2015 and in addition, provide an update on the work-to-date on the Facilities Master Plan. • The Nursing Pinning Ceremony is on Thursday, May 21, 2015 at 10:00 a.m., VPA Theater

EV Pres_CollegeCouncil 2014-15_Meeting Minutes 2015_5_11 draft/rd • He advised the council that the graduation keynote speaker, Dolores Huerta, due to a death in the family, will not be able to speak. He advised that Ms. Huerta has offered to ask Luis Valdez to speak; however, there is no confirmation on this yet.

B. Academic Affairs • Keith reported that early enrollment figures are in. Headcount is 3000. EVC is on target and anticipates to meet or exceed last year’s enrollment. It is looking pretty good. • Keith reported that the faculty hiring is in progress. The faculty job announcements closed on Sunday, May 10, 2015. One nursing faculty position was filled and the name will be forwarded for board approval. There are two more nursing faculty positions to be filled. • The Employee Recognition will take place on Wednesday, May 13, 2015, 2:00 p.m., Gullo I • The IEC, led by Lynette Apen, will be hosting an Integrated Planning Retreat over the summer and faculty will be compensated for participating and classified as well, if it is out of their normal work schedule.

C. Budget & Facilities • No report was given

D. Student Affairs • Octavio Cruz reported that graduation is scheduled for Thursday, May 21st and the venue is all new this year. The ceremony will take place at the Soccer stadium. A graduation walk through is scheduled for Friday, May 15, 2015 at 10:00 a.m. • The graduation program is almost complete and will go to print on Friday, May 15, 2015. • EVC was paid a surprise visit by Homeland Security to audit records of EVC’s international students. In the past it was very rare for them to visit the campuses. There may be more visits in the future, but EVC is 100% in compliance, so there is nothing to worry about.

VIII. Information A. Institutional Effectiveness Partnership Initiative – Keith Aytch • This data came from the Student Equity Scorecard produced by the Institutional Research Office. This Institutional Effectiveness Partnership Initiative was sent to the campus IEC committee for review and feedback and is now being brought to the College Council for feedback. After some discussion, it was determined that the Math and Reading faculty should be given the opportunity to review and provide their feedback. The document will be sent to Dean Kravitz and Dean Highers who will disseminate to their faculty. The research office must submit all feedback to the State Chancellor’s Office by June, 2015.

B. Adoption of Canvas as the Course Management System – Eric Narveson • This course management system is being proposed by the California Community College State Chancellor’s Office through the California Online Education Initiative (OEI). Training and support will be available for all campuses willing to move to this platform. It would replace Moodle which is the platform currently being used on campus. President Yong added that out of the 102 California Community Colleges, about one third are using Blackboard. He also added that some campuses are using ETUDES, Easy To Use Distance Education Services and their servers have been hosted at . ETUDES is also offered in other states. The California Community College State Chancellor’s Office through the California Online Education Initiative (OEI) is attempting to bring some uniformity to the colleges within California. This is as a result of student complaints and the need for colleges to offer a uniform platform. The Academic Senate and the Campus Technology Committee jointly endorse the adoption of Canvas.

C. Distance Education Test Proctoring Center – Eric Narveson • The Academic Senate passed a resolution at its meeting last week for a Distance Education Test Proctoring Center to be established with seating for up to one hundred. Room LE-204 is presently being used; however a larger room is needed. President Yong added that Distance Education is getting more complicated, i.e., authentication with students signing on and there is more interaction with students online than in previous years. Eric said maybe once a proctoring center has been set up

EV Pres_CollegeCouncil 2014-15_Meeting Minutes 2015_5_11 draft/rd other colleges could use the services, perhaps for a fee. David Micetich questioned who would be staffing the center, would it be William Nguyen? Keith advised that William would work his traditional load and during the summer it could be overload. There are other staff, classified staff who could work in the center as well, like Frances Lau, Di Lui, or even Library classified staff. It could possibly be opened up to the campus. At this point, the plan for such a Proctoring Center is in the conceptual stages. Also brought up by David is that the college should ensure that the center is ADA compliant.

D. ASG Elections – Kenny Jackson • ASG elections will be on Wednesday, May 13 and Thursday, May 14, 9:00 a.m. – 2:00 p.m. and 5:00 – 6:00 p.m. The elections will be online and will also set up in Gullo I.

IX. Discussion Items • Mark reported that an art student had passed away, who had been in this country for nine years and had spent seven of those years here at EVC. The student had accumulated 140 units with a 3.75 GPA. There was some discussion about giving him some type of honorary degree. It was discussed that a few honorary degrees have been given out in the past. Octavio will evaluate this student’s records and see what might be fitting.

X. Adjourn – The meeting was adjourned at approximately 2:55 p.m. M/S/P (Espinoza/Narveson)

EV Pres_CollegeCouncil 2014-15_Meeting Minutes 2015_5_11 draft/rd