East Coast Bay of Plenty Conservation Board
CONFIRMED
EAST COAST BAY OF PLENTY CONSERVATION BOARD Meeting held at Department of Conservation
Te Urewera Area Office SH 38, Murupara On Friday 3 September 2010
Present: Anthony Olsen, Suzanne Williams, John Coster, Margriet Theron, Maureen Burgess, Ian Pirani, Mike Hayden, Neuton Lambert, Christopher Marsh, Hera Smith, Derek Gosling
In Attendance: Henry Weston (Conservator East Coast Bay of Plenty) Mark Davies (Conservation Support Manager) Taute Taiepa (Pou Kura Taiao) Adele Davidson (East Coast Bay of Plenty Conservation Board Support Officer) Leilani Fraser (Ranger, Concessions Community Relations) Helen Neale (Community Relations Officer, Planning) Wyne Johns (Waikato Conservation Board Member)
(Part) John Sutton (Area Manager Te Urewera Area Office) (Part) Louise Clark (Boffa Miskell) (Part) James Carlson (Ngati Whare) (Part) Bronco Carson (Ngati Whare)
1.0 INTRODUCTORY MATTERS
The Board meeting began at 10.00am
1.1 Karakia & Waiata Taute opened the meeting with a mihi, karakia, and waiata “Whakaara Mai”.
1.2 Welcome to New Board Members Anthony and Taute mihi the new members, Derek, Christopher and Neuton.
Anthony spoke briefly about the Board, and how it functions.
1.3 New Members’ Introductions The three new Board members introduced themselves to the Board and spoke briefly about their backgrounds and interests:
• Derek Gosling talked about projects he has been involved in including Bay of Plenty Regional Council, and scoping reports for the Tuhoe Iwi Management Plan. • Neuton Lambert advised the Board he was nominated by the Putaio Trust of Tuhoe, and endorsed by Lake Waikaremoana Hapu Trust. DOCDM-646099 Page 1 of 12 • Christopher Marsh told the Board he was a third term member, having served two terms on the East Coast Hawkes Bay Board, latterly as Deputy Chair. He was nominated this time by the Ngati Konohi Whangara Marae Committee. Christopher’s professional background is in entertainment, broadcast television and corporate consulting.
1.4 Chair’s Opening Remarks Anthony welcomed everyone to the meeting and thanked Taute for the opening karakia. Anthony, on behalf of the Board, farewelled Leilani Fraser as the outgoing Board Support Officer and thanked her for her service to the Board.
Anthony welcomed Adele Davidson as the new Board Support Officer.
1.3 Apologies Apologies were received by Joe Doherty. Louise Savage (NZCA), Linda Conning (NZCA) and Ngaire George (former Tongariro/Taupo Conservation Board) also tendered their apologies.
Resolved: That the apologies are received and accepted. Moved: Maureen Burgess Seconded: Ian Pirani Carried
1.4 Declaration of Conflicts of Interest No perceived or real conflicts of interest were declared.
1.5 Board Members work over the past 3 months • Hera welcomed the new members, and spoke about her recent Te Tapatoru ä Toi committee meeting. Her next meeting will be held in October where she would meet new board members. Hera also attended the Ecotourism Conference in Rotorua, and a workshop for a national cycling proposal, along with cycling workshops.
• Margriet thanked Leilani and Mark for the last Conservation Board field trip to Gisborne in June, and the many educational stops on the way, which she enjoyed. Margriet was recently involved in judging the Bay of Plenty Science Fair. Margriet would like DOC to be involved in not only advising Rotorua District Council Tourism Committee, but to also develop ‘terms of reference’ regarding this committee.
• Ian thanked Leilani for the 1080 dvd she sent to himself and other board members, and expressed his wish for 1080 to be better discussed in schools, however cost could be an issue. In the last few months Ian has attended two Fish & Game meetings, the last one attended by Becky Lander, DOC Technical Support Officer, who presented a very good report on DOC’s activities. Among issues that arose publicly, were the Black Swan shooting programme on Tauranga Harbour, Kaingaroa access, triploid trout trial, and repairs to the Waikaremoana monitor buoy. Ian has also attended two BFEA (Ballance Farm Environment Award) meetings. Ian felt DOC has a major role to play in the profitable eradication of goats from our conservation estate and is a subject which needs to be vigorously pursued. Ian also attended a MAF ETS Hui in Hamilton.
• Suzanne has been busy working on a storm water project with Tauranga City Council, modifying streams and drains, attributing to water quality, and also assisted in a public open day at Kawerau for work on the lake catchment, updating plan sections on village communities and what plans are in store for the lake.
• Maureen was recently re-elected to the Western Bay District Council. Maureen’s name has been put forward as the mayor’s nominee to look at a new structure for the Tauranga Environment Centre, while also being elected Deputy Chairperson at a recent AGM. Maureen will also have the role of MC of the Kai moana Festival, which supports key groups and has also
DOCDM-646099 Page 2 of 12 kept busy with ongoing contact with Linda Conning as NZCA representative. Maureen spoke about the importance of Tauranga’s Tect All-Terrain Park (Tauranga Energy Community Trust) to the community, and the signing of the first lease with the district council. This park is not just for leisure activities but for conservationists keen to see the area preserved and planted. Stream areas are wanted in this park, and with Maureen being on the committee, she will be able to give updates to the Board.
• John’s term on the Board ended recently so this was his last meeting as a member. John spoke of a recent visit to an Emissions Trading Scheme (ETS) meeting. John regularly goes to a university café scion group either in Hamilton and Tauranga and hears the academics talk about areas of interest, often on environmental issues. He recommended this to the Board. John has been involved in new revisions on Tauranga’s District Plan and historic sites section.
• Mike spoke about the Hauraki Plains trail and cycle way, with progress still being slow. A future possible rail linking Hamilton and Thames is likely. Mike discussed his involvement with Waihi Community Vision / Waihi Heritage Group’s mining. Mike’s also been involved in two areas of interest in the Hauraki District Plan, significant natural areas, where kanuka has been felled, and coastal zones, which is a concern to residents. Mike will not be standing for re-election to Hauraki District due to a decision to retire.
• Anthony discussed his projects at Boffa Miskell, and told the Board of his appointment on the Bio Committee recently which will give him a good opportunity to look at things from a DOC and MAF perspective. Anthony has been involved in several projects such as the Parimahana Scenic Reserve which has increased in size recently, a good win for DOC, the Matata Scenic Reserve, and Tuwharetoa ‘Tight Five Group’ who have offered DOC estate. Tuwharetoa in Arawa Street, Matata was another project which has been good for the community, with soil being built up to improve the site.
(James Carlson, Chair of Te Runanga O Ngati Whare, arrived at 10.50am)
1.8 2010 Board Appointment Update Mark updated the board, advising that an announcement of new Conservation Board members from the 2010 nominations round will probably occur in late October 2010.
2.0 MINUTES OF PREVIOUS MEETING
2.1 Minutes from the Previous Meeting and Matters Arising • Margriet mentioned the Pukehina part of the waste programme is not continuing.
(Bronco Carson from Ngati Whare arrived at 11.00am)
2.2 Adoption of Previous Meeting Minutes
Resolved: That the minutes of the meeting held on 11 June 2010 are confirmed as being a true and accurate record. Moved: Ian Pirani Seconded: Suzanne Williams Carried
2.3 Confirmation of Current Meeting Agenda
Additional Agenda Items to be discussed under General Business: • Revision of the sub committees and Place representations – Mark Davies • Urupa at Kaituna – John Sutton • Emissions Trading Scheme – Mike Hayden • Report on joint committee – Hawkes Bay Regional Council & Hawkes Bay Iwi – Neuton Lambert
DOCDM-646099 Page 3 of 12 • Board Communication – Christopher Marsh • Conservancy structure for new Board members – Mark Davies • Tauira Kaitiaki Taiao Cadetship - Taute Taiepa
(11.20am - Taute welcomed James Carlson with a karakia, James responded)
3.0 STRATEGIC PRIORITIES OF THE BOARD
3.1 CMS Monitoring Report for Whirinaki - ‘Whirinaki Te Pua a Tane’ by Helen Neale Helen Neale presented the above report to the Board and visitors, including James Carlson & Bronco Carson, Ngati Whare, who were present to represent their Iwi, as tangata whenua.
Helen presented highlights from the report. Helen acknowledged the recent deed of settlement with Ngati Whare signed in December 2009, and the Settlement Bill / Act that is likely to be passed by Parliament in 2010. She noted that within the deed and the Settlement Bill there is the proposal to have the development of a new Conservation Management Plan (CMP) for Whirinaki Te Pua a Tane in partnership with Ngati Whare and the Conservation Board. A sound working relationship is also being developed with the Te Runanga o Ngati Whare and this will continue to be a cornerstone in the implementations of the actions of the deed moving forward.
The report discussed whether the Department is on track, to achieve the outcomes, objectives, and policies and to be moving towards meeting the milestones of the draft Conservation Management Strategy (CMS), sought for Whirinaki Te Pua a Tane. The focus throughout the monitoring exercise has been on measuring the progress that has been made in the last two years to meeting the outcomes for this place and in working towards achieving these key milestones. Helen ended her presentation with the opportunity for discussion among the Board and Ngati Whare representatives, James and Bronco.
• James Carlson gave the Board an update from Ngati Whare. James advised that Ngati Whare currently do not have the resources at this stage to participate in the development of the proposed Conservation Management Plan for Whirinaki and have asked for this to be on hold till after the settlement act is passed. This will change when the Settlement Act is passed. He noted that the new CMP will overtake the CMS when approved. • Mark Davies spoke of the Board’s role and involvement in the development of the proposed CMP and consideration and approval process with Ngati Whare and suggested that the Whirinaki sub committee will be of good support to the plan development process. • Mike referred to page 12 of the Helen’s report, where it states ‘possum control operations have been very effective in terms of population reductions although low density, trap-shy possum populations have created some sensitivity problems for RTC assessments when populations get below 2% RTC’. He wondered if cunning possums are avoiding the traps? Helen responded that DOC are looking at changing the trapping method in future to help eliminate this problem.
(John Sutton arrived at 12.05pm)
• Suzanne questioned whether there was evidence of heather expanding out onto frost flats? Helen responded, stating staff were taking steps to contain this, concentrating on maintaining the clear areas. Christopher questioned the Board on whether they feel we are winning or losing regarding these projects, with Helen responding that we are going forward and winning in parts, the progress towards the milestones are indicating that we are achieved good progress overall. • A discussion was then held concerning Whio. Ian noted it was disappointing that numbers were not increasing after the work that’s been done on pest control, and thought that numbers would have increased. Mark advised that many juveniles fledged and moved into unprotected catchments and were lost. Suzanne asked what the lifespan of adult Whio was, John advised that adults can be up to 20 years. John then mentioned that with three past floods in the area, nature had a negative effect on the productivity of these populations up river. John noted that there was a fantastic response to a recent Kiwi Aversion Training course with 85 owners, 210 dogs in attendance and this was a good sign for the future.
DOCDM-646099 Page 4 of 12 • James Carlson wanted to acknowledge DOC for funding the road kiosk, put in place for providing information for the general public and iwi. James advised that Ngati Manawa were also keen on putting a similar kiosk down the bottom of Te Tapiri Pa, to encourage people to camp and enjoy the camping experience. James thanked Henry for finding the funding for this project. • Suzanne asked if there was a way of monitoring use of the Whirinaki H Tree Track? Helen explained there is not a way of doing this at present, so it’s current volume of use is unknown but a track counter is planned for the near future. • Margriet stated she was very happy with Helen’s report, it was very informative and provided very accurate figures.
(12.10pm - Anthony proposed a shuffle of Agenda items because the meeting was running behind in time. Item 6.1 would be slotted in between 3.1 and 3.2, once the meeting commenced after lunch)
(Louise Clark, from Boffa Miskell, arrived at 12.50pm)
(The Board broke for lunch at 12.15pm, and the Board meeting resumed again at 1.05pm)
(Leilani Fraser left the meeting at 1.10pm)
6.0 PRESENTATION
6.1 Proposal for a Gondola up Mount Te Aroha to Karangahake Gorge Walkway Presented by Louise Clark – Boffa Miskell
Louise Clark presented on the proposed gondola up Mount Te Aroha and then onto the Karangahake Gorge walkway. She updated the board on the planning process and options analysis that her company was working through for their client. Louise explained that the proposal was advancing and that options were being developed and considered. She explained the process that was being used to consider the preferred option being a mix of road access, size, view, and multiple other issues such as noise and proximity to huts and tracks.
(Bronco Carson left the meeting at 1.30pm)
(James Carlson left the meeting at 1.50pm)
Louise advised that the project planning is moving forward into the Conceptual Design and Feasibility stages. Louise ended the presentation with a video (virtual reality) fly-through simulating the path the gondola would take up and down the mountain while taking in the scenery and views on it’s way.
The Board thanked Louise for her update and presentation.
(Wyne Johns left the meeting at 2.00pm)
Margriet expressed her concern that the Conservation Board’s positive reaction to the Boffa Miskell presentation might be interpreted as support for this project. Mark said that a letter would be written to Boffa Miskell to clarify the process.
Action: Adele to draft a letter for thanks for the presentation and update, and there will be no feedback at this time, to be signed by Anthony Olsen.
3.2 Conservation Management Strategy – Development Update For Board comment/feedback
DOCDM-646099 Page 5 of 12 Mark advised the Board that the Department is progressing the proposal to begin the generation two CMS programme across all country and conservancies during 2011 and 2012. An update and programme will be given at the December meeting.
4.0 BOARD WORKSHOP / DISCUSSION ‘Conservation Board Work Plan’ Discussion lead by Mark Davies
Discussion was held regarding locations for Board meetings next year, and possible field trips, with various suggestions put forward. Anthony suggested basing the field trips around Te Urewera and East Coast, where no monitoring has been done recently and that this would be good for the board to become familiar with these Places. Mark suggested that he redraft the previous Bay of Plenty Board Work Plan and priorities and integrate the Raukumara and Te Urewera Places into the CMS / CMP Monitoring Programme for 2011 and 2012 and draft a meeting and field trip programme.
Resolved: That the December meeting will decide the new schedule for Board Meetings and Field Trips Moved: Christopher Marsh Seconded: Anthony Olsen Carried
5.0 UPDATE ON DEPARTMENTAL ACTIVITIES
5.1 Conservator’s Report (July/August 2010) Update from Henry Weston
Biodiversity
Death of Moko the dolphin, and resultant discussions around the burial sites and unresolved questions over his death Hui hosted by Te Whanau a Hunaara and Te Whanau a Takimoana attended by staff and focused around marine protection options around Whangaokena Kiwi released at Motu in partnership with the local community and Whineray Trust - ongoing success with the trapping programme has seen 41 stoats, 8 ferrets and 23 cats killed Over 2 kms of new fencing at Lake Ngahewa as part of the new wetland restoration work Te Waiiti Kill Trap set up has now been completed wtih over 4500ha of kill traps in place; in the process of setting up the infrastructure around the Lions Hut (Waimana Valley) as a community based initiative to control animal pests with the Waimana kaaku, volunteers and local schools Two free kiwi aversion training days held by Tiki Hutchings - one at Matahi School, the other at Taneatua - with over 110 dogs trained with 35 hunters Ongoing discussions with local government, the National Rural Fire Authority and Forestry owners about the possibility of establishing a new enlarged rural fire district - the Department is represented on the Steering Group by the Conservator Toni Twyford - Principal Compliance Officer - has been asked by Interpol to contribute to a training exercise in Botswana Productive meeting held between staff from T/T Cons, ECBOP Cons & RLAO and MRP to discuss geothermal developments and opportunities for more collaborative working
Visitor/Historic
MOU agreed with the Putaiao Trust around access over Te Paeo Tuhoe lands for staff Funding agreement signed with the Ministry of Tourism, Opotiki District Council and the Gisborne District Council for the development of the proposed Motu Trails - part of the NZ
DOCDM-646099 Page 6 of 12 cycleway. Signing ceremony well supported by all organisations, the local community and Whakatohea - some landowners at Tirohanga yet to be convinced of the route Rainbow Mountain carpark and amenity area development well underway - ongoing discussions around a possible 'geothermal cycle route' Long awaited painting/restoration of the Eastern Portal Bridge in Karangahake Gorge is almost complete Work on the Tarawera Trail - stage 1 from Te Wairoa (Buried Village) to Te Ariki - is well underway with approximately 5kms of track now constructed. The track will be open for public use by late Spring, early summer Waikaremoana sewage system got its final tick off this month and can be celebrated as complete Whirinaki River bridge carpark and track to river now completed Work started marking out pads for BBQ pits and tables at Oglivies and 8 Acre campgrounds Marine reserve (Te Tapuawae)
Community/Treaty of Waitangi
MOU signed with BOPLASS group - a group of nine local authorities in the BoP and Gisborne Area - that will see us all combine resources to produce current aerial maps that cover all the ECBOP. IMU section has access to this imagery and will distribute to Areas in due course. Matata restoration planting and weed control almost complete Streamside planting guideline developed with the Gisborne District Council Numerous Treaty settlement negotiations starting, continuing - details around the Tuhoe negotiations have received publicity, but negotiations with Tauranga Moana iwi are starting, Ngati Makino, Tapuika, Rangiteaorere, Rangiwewehi, Waitaha, Ngati Porou, Turanganui a kiwa iwi, Raukawa, Hauraki iwi are all underway . Area Managers and Pou Kura Taiao are now playing a more active role in negotiations as part of the Department's negotiating team Ecotourism Conference to be held in Rotorua in September - DOC a partner in it Tui Mine resource consent hearings were held in Te Aroha with the Department the applicant in a process designed to clean up what is now regarded as New Zealand's number one contaminated site issue Visitor Centre Contract with Network Murupara now at an end - alternative options for continuing the contracting arrangement are being examined New temporary Visitor centre has been fitted out at Aniwaniwa and staff have moved across from existing VC that has been declared unsafe . 2nd edition of He Korero Putaio produced - an excellent local initiative out of Aniwaniwa by Aniwaniwa highlighting for staff and the community what has been happening and what is being proposed Reappointment process underway for two Treaty settlement boards established under the Ngati Awa and Ngati Tuwharetoa (BoP) settlements Attendance at several Ohiwa Harbour Strategy group sessions
Staff
Anton Pompey has completed the next stage of structures inspection training; James Lang has now completed the hut inspections course DOC boat stolen from yard at Aniwaniwa - no leads as yet Leilani Fraser has moved to the Rotorua Lakes Office to take up a position as concessions/SLM/RMA ranger; Adele Davidson has taken up the Conservation Board servicing role and Conservator PA role Robyne Lumley back part-time; Shane Grayling established in the TSO WAM role in Conservancy office (ex Niwa) Amy Greaves appointed to RLAO bio ranger role; Jean Hiscoke appointed to permanent part- time role for RLAO based in Tourism Rotorua Pete Corson has resigned as PM Bio in RLAO and will take up a temporary role with the National Office team working with the development of NHMS; James Willcocks has left to take up a position at National Office in a learning and development training role Janelle Rice started as a ranger trainee in Gisborne Whakatane
DOCDM-646099 Page 7 of 12 Mike Jones appointed to the PM Community Relations role in Te Urewera New leadership programme for first-time leaders piloted in ECBoP and Waikato conservancies and attended by 8 of our staff
Resolved: That the Conservator’s Report for July/August 2010 is received by the Board.
Moved: Christopher Marsh Seconded: Hera Smith Carried
5.2 Concessions – Update on Concession Applications for East Coast Bay of Plenty Conservancy/Conservation Boards Trigger Paper Update from Mark Davies
Μark Davies took the proposed Board Triggers paper and Concessions spreadsheets as read by the Board and asked for feedback;
John Coster asked about the nature of national concessions, responded to by Mark who explained that there are lead concessions where an applicant lives, and second to that, where predominant activity is, very common in the South Island. John also questioned how easy it would be to make an application for grazing? Mark explained this would be conditional on the effects of the proposal.
Resolved: That the East Coast Bay of Plenty Conservation Board accepts the revised set of trigger papers for Concessions Applications Moved: Margiet Theron Seconded: Anthony Carried
7.1 Te Tapatoru a Toi (Joint Management Committee) and Joint Advisory Committee
A discussion was held relating to the number of current concessions to the Island.
(Louise Clark left the meeting at 2.10pm)
7.2 Update on Eastern Region Fish & Game Council Liaison Update from Ian Pirani • Ian congratulated Christopher, Neuton, and Derek for being nominated to the Board. • Fish and Game have supported the setting aside of a small piece of land in the Kaituna for an Urupa should the Easter Arterial road construction unearth any cultural remains. The mitigating restoration of a paddock adjacent to the reserve is a good outcome for all parties. • Fish and Game Council are looking for more information before they take the triploid trout concept any further. The council is investigating an idea to possibly add some alternate opportunities for anglers fishing for trout. The process looks to create sterile fish that might have the potential in some lakes to grow to a larger size than they would if they were invested growth in maturing instead. Once the Council has more information and if it wants to proceed further, it would then seek to consult with the Department and Te Arawa on their views.
The Board thanked Ian for his report on matters for Fish and Game.
DOCDM-646099 Page 8 of 12 7.3 Update of Te Tapuwae o Rongokako Marine Reserve Committee The Board discussed the Board member representative role. Christopher Marsh requested that he be considered as the Board’s representative on the Te Tapuwae o Rongokako Marine Reserve Committee, as this area is just at the end of the road he lives on.
Anthony noted that there would have to be a discussion with current Board Representative, Vicki Thorpe, regarding her role, and depended on the outcome of the 2010 East Coast Bay of Plenty Conservation Board nomination process and Minister's decision. Discussion will be held at the Board’s December meeting, to decide if it's the Boards view that Christopher can be Vicki's replacement.
Action: Adele to add to the December 2010 Board meeting agenda, an item of updating Te Tapuwae O Rongokako Marine Reserve representative role
8.0 TREATY SETTLEMENTS UPDATE
8.1 Waikato Tainui River Settlement and General Policy Implications For the Board’s information/discussion Mark suggested we add this item as a standard item in each Agenda.
Discussion was held regarding Environment Waikato, and the number of statutories bodies being established.
Action: Adele to add ‘Treaty Settlement Updates’ into each future agenda as a standard item
8.2 Rangitaiki River Iwi Agreement/Settlement For the Board’s information/discussion Helen Neale recently attended preliminary meeting with Ngati Whare and Ngati Manawa with Environment Bay of Plenty regarding this agreement, and was advised that they are in the final stage of drafting the framework.
Anthony was part of the consultation and talked about the discussions he has had with iwi groups concerning this and the potential for growing relationships in the future.
9.0 GENERAL BUSINESS
9.1 Liaison with Other Conservation Boards Anthony expressed how nice it was to have see Wyne Johns at the Board meeting, and explained to the new members her role at Waikato Conservation Board.
Mike Hayden will slip into John Coster’s role in the subcommittee for Waikato Conservation Board.
ADDITIONAL AGENDA ITEMS:
Conservancy Places - Board Member Representation A discussion was held concerning places and Board members to represent these.
Action: Adele to add Te Urewera & Raukumara on contacts lists.
Also suggestion of subcommittee members:
Te Urewera - Neuton Coastal: Derek Raukumera - Christopher Marine: Christopher DOCDM-646099 Page 9 of 12
Urupa at Kaituna – John Sutton John Sutton presented an email from Tauranga Area Manager, Andrew Baucke, regarding the request for the Boards agreement on a proposed urupa at Kaituna requested by New Zealand Transport Authority (NZTA).
This had been fast-tracked so discussion was had regarding this issue. Mark noted that the probability of uncovering koi iwi is high, and an area of land, 11m x 4m is needed to be set aside for the urupa. NZTA would meet all costs and any associated po whenua to signify the site to iwi. The Regional Council, and Fish and Game New Zealand have agreed to the proposal.
John asked what happened if no koi iwi were found, Taute stated that the likelihood of finding koi iwi was indeed very high. Mark noted koi iwi are already there and wants the area marked, this was agreed. Hera wanted reassurance that this was the highest protection level in the reserve.
Resolved: NZTA proposed for the Board to endorse the setting aside of a 45 square metre area for the proposed urupa at Kaituna. The Board agreed on this. Moved: Hera Seconded: Anthony Carried
ETS – Ian Pirani & John Coster Ian and John recently attended an Emissions Trading Scheme meeting attended by Climate Change Minister, Nick Smith. General discussion followed.
Ngati Parewa, Mohaka River – Neuton Neuton mentioned an initiative from the Office of Treaty Settlements (OTS) concerning Ngati Pahauwera, and the Mohaka River.
Board Communication – Christopher Marsh Christopher Marsh raised the idea of the possibility of the Board using Skype or Campfire (computer software communication packages) and a discussion followed.
Christopher said the online collaboration tool ‘Campfire’ suited the Board’s work and was now available for Board members, and if anyone was interested to know more about the use of this could email him for access. Christopher mentioned that his previous Board had tried it with some success. Anthony agreed that Board members should not be disadvantaged by not using such a service.
Christopher would report back at the next meeting.
Conservancy structure for new Board Members – Mark Davies Mark briefly ran through the conservancy management structure and how the Boards relationship with the conservancy operates for the new members. Mark explained that Adele, as the Board Support Officer, is the first point of contact for most matters, then secondly himself as the manager responsible for the board. If matters need to go to the conservator then Anthony as chair just needs to be in the communication loop.
Tauira Kaitiaki Taiao Cadetship - Taute Taiepa Taute explained to the Board the pilot scheme and cadet programme launched in November 2009. Northland Iwi discussed Tauira Kaitiaki Taiao Cadetship mirrored on Nelson-Marlborough Institute of Technology (NMIT) model, and trialled the pilot which will finish in November this year. Three conservancies have been involved; East Coast Bay of Plenty, Tongariro / Taupo, and Northland, with fifteen spaces in each. Cadets were placed in the Area Office of each conservancy.
DOCDM-646099 Page 10 of 12 This week they were at Wananga. The difference with this pilot programme is that it has a tikanga component, it is delivered by Wananga Aoteroroa. If this pilot was successful it would roll into another one, with intake two, next year. Unfortunately, next year there would be twelve cadets instead of fifteen due to Te Puna Kokiri reviewing their funding support. These spaces would be filled from cadets from Auckland, Waikato, Wellington- Hawkes Bay, and Whanganui conservancies.
Taute noted there was hope that Te Puna Kokiri would reconsider the funding possibility, resulting in places for another two cadets from either ECBOP, T/T or Northland conservancy.
10.0 CORRESPONDENCE
10.1 Inwards Correspondence No discussion
(It was noted that an item for Inwards correspondence had been put in with Outwards Correspondence on the Agenda. This was to be altered to be included with Inwards Correspondence)
Resolved: That inwards correspondence is received Moved: Suzanne Willilams Seconded: Margriet Theron Carried
11.0 CLOSING MATTERS
11.1 Farewell Retiring Board Member Anthony spoke about what happens at the end of a Board member’s term. Anthony mentioned one thing he liked about this Board is that each member has a mind of their own and are vocal, while not once, has there been an argument, although each member had their own point of view. Everyone parts well as good friends at the end of a meeting.
This was John Coster’s last Board meeting as a member now his term had expired, and Anthony mentioned John’s value in expressing beliefs and what he felt important, his advice and friendship which was enjoyed, and would miss having him at future meetings. The other Board members echoed these thoughts.
John took the opportunity to tell the Board he has gained more than he has given during his term as a Board member, and has valued the opportunity to learn about DOC, and it’s work with Iwi. Pukenga Atawhai at Kawhia had been a highlight for John, while respecting his Board role and the opportunities it had presented. John appreciated his friendships with other members, and would miss everyone.
11.2 Confirmation of Subject Matter for the Board Media Release Margriet stated this was not working well, and she has been trying to improve this.
11.3 Date and location/venue of next meeting The next meeting of the Board will take place on Friday, 3rd December 2010, at East Coast Bay of Plenty Conservancy Office, Rotorua. There will be a dinner following the meeting.
Suzanne noted that she will be in Cambodia at the time of the December meeting.
(Helen and Christopher left the meeting at 4.15pm)
11.4 Karakia whakamutunga/closing prayer Taute summed up with the importance of the Board meetings, stating these are enjoyable and it’s good to have individuality of everyone at the meetings.
DOCDM-646099 Page 11 of 12
Taute closed the meeting with a karakia at 4.25pm
Action List:
Actions to be completed When
Adele to add to the December 2010 Board meeting agenda, an item of updating For Dec Te Tapuwae o Rongokako Marine Reserve representative role meeting agenda For Dec Adele to add ‘Treaty Settlement Updates’ into each future agenda as a standard meeting item agenda
Adele to add Te Urewera & Raukumera on Contacts Lists. Also suggested of subcommittee members: Asap Te Urewera – Neuton Raukumera – Christopher Marine – Christopher Coastal – Derek
Adele to draft a letter for thanks for the presentation, and there will be no Asap feedback at this time, to be signed by Anthony Olsen.
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