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Red Book 26-5-2017.Pmd 1 FOREWORD 1. NCC plays a vital role in growth and development of country by grooming its most precious resource, the youth. In order to attain our national goals it is imperative that our training encapsulates and embeds the qualities and attributes in our cadets. 2. For NCC cadets, Camps are the most exciting and meaningful part of training, wherein cadets get exposure to the merits of NCC. Camps are organized at various levels i.e. Unit, Group HQ, Directorate and Republic Day (RD) Camp. These Camps serve to motivate the young students. NCC must conduct the Camps in an ingenious, pragmatic, transparent, flawless and efficient manner at all levels. A large number of dignitaries visit NCC Republic Day Camp an annual event for the NCC Cadets held at HQ DG NCC Camp at Delhi Cantonment. During this Camp Inter Directorate Competitions are conducted which contribute towards the award of prestigious Republic Day Banner. For such a prestigious Camp it is must that modalities for conduct of the competition be well defined. This book has been compiled in two volumes to achieve this aim. 3. Volume I of Standing Instructions lays down the detailed organization of RD Camp, norms of administration and details of training to be carried out during RD Camp. The duties of NCC Directorates, Camp Appointments, Officers & Cadets has been worked out based on the experience and good practices. 4. Volume II of Standing Instructions lays down detailed rules for conduct of all Inter Directorate Competitions in NCC. 5. While the last edition of Volume I was published in 1994, Volume II was issued in 2010. Various changes & modification have been done due to environment realities, feedback received & aspiration of the cadets, which yielded in positive dynamism in the organisation. There was a felt need to compile these modifications and produce an updated Standing Instruction (Red Book). 6. I am confident that this new edition of Red Book will serve to guide all in conduct of competitions and make NCC Republic Day Camp a professionally executed event. Jai Hind (Vinod Vashisht) Lt Gen Director General NCC New Delhi 15 April 2017 2 STANDING INSTRUCTIONS ON ANNUAL NCC REPUBLIC DAY CAMP AT DELHI CANTT VOLUME – I INDEX CHAPTER I STANDING INSTRUCTIONS ON ANNUAL RD CAMP Subject Page No Part I General 3 Part II Preparation for the Camp and Charter of Duties 6 Part III –Camp Staff 7 Part IV Directorate RD Contingents 8 Part V- Discipline and Security 14 Part VI – Communications 18 Part VII – Miscellaneous 20 Appendix A - Responsibility, coord and conduct of Major Events 22 Appendix B - SOP: Camp Inauguration 23 Appendix C - SOP: Visit of Dignitaries 26 Appendix D - SOP: Tea Reception at official residences of Service Chiefs & DG NCC 28 Appendix E - SOP: Reception at Rashtrapati Bhawan 29 Appendix F - Camp routine 33 Appendix G - Composition and duties of NCC Republic Day Camp Standing 34 Committee Appendix H - Responsibilities of various Dtes, Appointments at NCC RDC 37 Appendix J - List of Contingent Stores, Equipment to be brought by 52 Contingents & Cadets Appendix K - Sequence of actions on arrival at RD Camp & Duties of 57 Contingent Commanders Appendix L - SOP for Reception, Ushering and seating arrangement for functions 61 connected with NCC RD Camp, PMs Rally, Cultural Shows And Horse Show 3 CHAPTER II GENERAL INSTRUCTIONS ON ADMINISTRATION, FUNDS AND ACCOUNTS Subject Page No Part I – Administration 68 Part II – Funds and Accounts 87 Appendix A – SOP Hygiene and sanitation 90 Appendix B – Daily Ration Expenditure Statement 94 Appendix C – SOP Cook House 95 Appendix D – Transport requisition format 98 Appendix E – SOP – CSD 99 Appendix F – SOP – Shopping Complex 102 Appendix G – SOP – Management of Kote 104 Appendix H – Establishment of Reception Centre RDC 106 Appendix J – SOP of Fire Fighting 118 Appendix K – Duty Officer Form 112 Appendix L – Establishment of Photo shop 115 Appendix M – SOP on Fund Management 118 CHAPTER III TRAINING, MAJOR EVENTS, PM RALLY AND FOREIGN CADETS Subject Page No Part I - Training 123 Part II - Major Events 124 Part III - Prizes, Trophies, Certificates & their distribution 126 Part IV - PM’s Rally 128 Part V - Conduct and Adm of Foreign Cadets 131 Appendix A - Procedure and layout of Guard of Honour 134 Appendix B – Recommended programme of Horse Show & Band Display 136 Appendix C - Summary of the prizes required for RDC & Responsibilities of OIC 138 Appendix D - Detailed duties of conducting Camp Staff for Foreign Cadets 143 4 Camp strength 4. The camp strength as approved is 2070 cadets. Any increases will be got approved from Govt.of India every year by secretary RDC (Director Training B) by 01 Aug. Foreign cadets also attend the camp from 14 Jan onwards. Camp staff will be in addition to this. Venue and layout of the camp 5. Camp is held at garrison parade ground, Delhi Cantt. Major events and responsibilities for coordination 6. Secretary, RD cell prepares schedule of Major events by 10 Aug and the same is issued, after approval of director general, to all concerned to facilitate planning at all levels. Standing operating procedure for special functions 7. Standing operating procedure laying down responsibilities for organizing and detailed programme for the following special functions are as under:- (a) Responsibilities for Major Events - Appendix A (b) Inauguration of NCC RD camp - Appendix B (c) Visits of Dignitaries - Appendix C (e) Tea Reception at official residences of Service Chiefs/DGNCC - Appendix D (f) Reception at RashtrapatiBhawan - Appendix E Camp Programme 8. Secretary RD cell will prepare detailed camp programme by 15 Nov every year and send a copy to each Directorate and internal Directorates of DGNCC and HQ Delhi area. Additional copies, with changes, if any, incorporated will be issued on arrival of camp staff ad on commencement of the camp. 9. The camp programme will reflect all events, training and administrative activities, visits, administration and sightseeing days and functions connected with the camp. Amendments if any will also be issued only by secretary RD cell and displayed in yellow coloured sheets on the notice boards. Camp routine 10. Daily camp routine will be as per Appendix F. All concerned will ensure that timings are strictly adhered to. Daily coordinating conferences 11. Conferences will be held daily to facilitate coordination, passage of orders and allotment of personnel and transport for events of the subsequent two days. 5 12. Administrative conference DDG (Lgs) DGNCC will hold this conference from 0800 hrs to 0830 hrs daily in camp offices area. Following will attend:- (a) DDG Lgs (in chair) and DD Lgs incharge MES works. (b) Camp commandant (camp Adjutant will be left free to organize camp fall in). (c) Quartermaster messing officer boys, Messing officer girls and interior economy officer. (d) Officer Commanding boys and officer commanding girls wings. (e) Any other officer required by the DDG (Lgs). 13. ADG (B)’s coordinating conference ADG (B) who is chairman of RD camp standing committee, will hold a coordinating conference in his office on 0900 hrs daily. Following will attend:- (a) All DDG, incl DDG Delhi (b) Secretary RDC SC, Dir Coord and DD (pub). (c) Camp Commandant. (d) Camp Adjudant. (e) OIC Boys 7 Girls Camp (f) RMO. (g) Nominated Contingent OIC 14. Other staff officers of Dte Gen NCC and camp staff may be asked to attend when required. Main aim is to coordinate programme and major events for the next day. 15. Camp Commandant’s conference. Camp commandant will hold this conference from 1400 hrs to 1430 hrs daily in camp officers mess primarily to pass orders for the next day following will attend:- (a) All contingent commanders. (b) Deputy camp commandant, Adjutant, Quartermaster, messing officer boys and messing officer girls. (c) Officers commanding boys and girls wings. 16. The above conferences will start at scheduled time and officer taking the conference will ensure that conference is terminated by given time so that officers can attend to their duties and cadets are not kept waiting. Blood donation 17. Secretary RD camp will reflect the blood donation day in the camp programme and arrange a visit by blood bank team to the camp. Blood donation will be organized by the camp commandant with the help of deputy camp commandant and the medical officer in the visitor tent area. Directotate contingents will be informed of number of cadets required to donate blood before the commencement of the camp. Contingent commanders will be responsible to provide the allotted number of cadets of appropriate age group out of those, who are not involved in republic day parade, guard of honuor, prime Minister’s rally or any other such essential duties. Refreshments for the donors will be organized under the arngs of DDG P&F. 6 PART II: PREPARATION FOR THE CAMP AND CHARTER OF DUTIES REPUBLIC DAY CAMP STANDING COMMITTEE (RDCSC) 18. Republic day camp is to be organized and run under the total supervision of directorate general NCC. For this purpose, a republic day camp standing committee (RDC SC) under the overall supervision of the Addl Director General (B) is formed by August every year. RDC SC will be responsible to the Director General to organize and run the Republic Day Camp in accordance with these standing instructions. Composition and functions of the RDC SC are attached as SOP at Appendix G. Charter of duties of various appointments id given at Appendix H. 19. The committee will generally meet on 02 of Aug, Sep, Oct, Nov, Dec, 20 Dec and 30 Dec and on any additional days ordered by the chairman to review the progress on sequence of preparatory actions listed in SOP and formulate policy on points/clarifications raised by the directorates.
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