Agenda Item Submittal
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AGENDA COMMUNICATIONS AND LEGISLATIVE LIAISON COMMITTEE MEETING WITH BOARD OF DIRECTORS* ORANGE COUNTY WATER DISTRICT 18700 Ward Street, Fountain Valley, CA (714) 378-3200 Thursday, September 8, 2016, 8:00 a.m. - Conference Room C-2 *The OCWD Communications and Legislative Liaison Committee meeting is noticed as a joint meeting with the Board of Directors for the purpose of strict compliance with the Brown Act and it provides an opportunity for all Directors to hear presentations and participate in discussions. Directors receive no additional compensation or stipend as a result of simultaneously convening this meeting. Items recommended for approval at this meeting will be placed on the September 21, 2016 Board meeting Agenda for approval. ROLL CALL ITEMS RECEIVED TOO LATE TO BE AGENDIZED RECOMMENDATION: Adopt resolution determining need to take immediate action on item(s) and that the need for action came to the attention of the District subsequent to the posting of the Agenda (requires two-thirds vote of the Board members present, or, if less than two-thirds of the members are present, a unanimous vote of those members present.) VISITOR PARTICIPATION Time has been reserved at this point in the agenda for persons wishing to comment for up to three minutes to the Board of Directors on any item that is not listed on the agenda, but within the subject matter jurisdiction of the District. By law, the Board of Directors is prohibited from taking action on such public comments. As appropriate, matters raised in these public comments will be referred to District staff or placed on the agenda of an upcoming Board meeting. At this time, members of the public may also offer public comment for up to three minutes on any item on the Consent Calendar. While members of the public may not remove an item from the Consent Calendar for separate discussion, a Director may do so at the request of a member of the public. CONSENT CALENDAR (ITEM NO. 1) All matters on the Consent Calendar are to be approved by one motion, without separate discussion on these items, unless a Board member or District staff request that specific items be removed from the Consent Calendar for separate consideration. 1. MINUTES OF COMMUNICATIONS AND LEGISLATIVE LIAISON COMMITTEE MEETING HELD JULY 7, 2016 RECOMMENDATION: Approve minutes as presented END OF CONSENT CALENDAR 1 MATTERS FOR CONSIDERATION 2. FEDERAL LEGISLATIVE UPDATE RECOMMENDATION: Agendize for September 21 Board meeting: 1) Add a policy position to OCWD’s 2016 Legislative Platform to advocate for regional sediment management on the federal level to include funding for projects; and 2) Take action as appropriate 3. STATE LEGISLATIVE UPDATE RECOMMENDATION: Agendize for September 21 Board meeting: Take action as appropriate 4. DEDICATIONS OF COMPLETED PROJECTS RECOMMENDATION: Agendize for September 21 Board meeting: Take action as appropriate INFORMATIONAL ITEM 5. PUBLIC AFFAIRS OUTREACH REPORT [JULY-AUGUST 2016] CHAIR DIRECTION AS TO WHICH ITEMS IF ANY TO BE AGENDIZED AS A MATTER FOR CONSIDERATION AT THE SEPTEMBER 21 BOARD MEETING DIRECTOR’S ANNOUNCEMENTS/REPORTS GENERAL MANAGER’S ANNOUNCEMENT/REPORT ADJOURNMENT 2 Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda is posted in the window of the guard shack at the main entrance of the Orange County Water District, 18700 Ward Street, Fountain Valley, CA and on the OCWD website: www.ocwd.com not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Assistant District Secretary. Backup material for the Agenda is available at the District offices for public review and can be viewed online at the District’s website: www.ocwd.com. Accommodations to the Disabled: Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability-related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the District Secretary at (714)378-3233, by email at [email protected] by fax at (714) 378-3373. Notification 24 hours prior to the meeting will enable District staff to make reasonable arrangements to assure accessibility to the meeting. Availability of Agenda Material: As a general rule, agenda reports or other written documentation that has been prepared or organized with respect to each item of business listed on the agenda can be reviewed at www.ocwd.com. Copies of these materials and other disclosable public records distributed to all or a majority of the members of the Board of Directors in connection with an Open Session agenda item are also on file with and available for inspection at the Office of the District Secretary, 18700 Ward Street, Fountain Valley, California, during regular business hours, 8:00 a.m. to 5:00 p.m., Monday through Friday. If such writings are distributed to members of the Board of Directors on the day of a Board meeting, the writings will be available at the entrance to the Board of Directors meeting room at the Orange County Water District office. 3 COMMUNICATION AND LEGISLATIVE LIAISON COMMITTEE MEMBERS Philip Anthony - Chair Jordan Brandman - Vice Chair Dina Nguyen Roman Reyna Steve Sheldon Alternates Roger Yoh - Alternate 1 Shawn Dewane - Alternate 2 Jan Flory - Alternate 3 Denis Bilodeau - Alternate 4 Cathy Green - Alternate 5 4 1 MINUTES OF BOARD OF DIRECTORS MEETING WITH COMMUNICATIONS AND LEGISLATIVE LIAISON COMMITTEE ORANGE COUNTY WATER DISTRICT July 7, 2016 @ 8:00 a.m. Director Anthony called the Communications and Legislative Liaison Committee meeting to order in Conference Room C-2 at the District office. The Recording Secretary called the roll as follows: Committee Members OCWD Staff Philip Anthony Michael R. Markus - General Manager Jordan Brandman (not present) Eleanor Torres - Director of Public Affairs Dina Nguyen Alicia Dunkin - Legislative Affairs Liaison Roman Reyna Christina Fuller - Recording Secretary Steve Sheldon Teleconference Alternates Eric Sapirstein - ENS Resources Roger Yoh (not present) James McConnell - McConnell & Associates Shawn Dewane (not present) Jan Flory (not present) Others Denis Bilodeau (not present) James Petersen, Casey Elliott, Cori Williams – Cathy Green Townsend Public Affairs Stacy Taylor- Mesa Water VISITOR PARTICIPATION Mesa Water District representative Stacy Taylor thanked OCWD staff and President Green for participating in Mesa Water District’s Water Issues Study Group Alumni as a panelist. CONSENT CALENDAR The Consent Calendar was approved upon motion by Director Green, seconded by Director Reyna and carried [5-0] as follows. [Yes –Anthony, Nguyen, Reyna, Sheldon, Green /No – 0] 1. Minutes of Previous Meeting The minutes of the June 2, 2016 Communications/Legislative Liaison Committee meeting are approved as presented. MATTERS FOR CONSIDERATION 2. Federal Legislative Update Federal legislative advisors Jim McConnell and Eric Sapirstein gave updates on the Water Resources Development Act (WRDA) 2016 bill. Mr. Sapirstein also provided an overview of the Environmental Protection Act (EPA) study, federal drought bills, water recycling bills and budget appropriations. This item was informational and no action was taken. 7/7/2016 3. State Legislative Update Legislative Affairs Liaison Alicia Dunkin briefed the Committee on the following legislation: AB 2874 Groundwater Sustainability Agencies, AB 2022 Advanced Purified Water, and SB 919 Recycled Water-Energy. Townsend Public Affairs (TPA) representatives Casey Elliott, James Peterson and Cori Williams provided updates on state legislative activities. Mr. Petersen reported that TPA’s is currently working on the following three priority issues:1) AB 2022; 2) SB 163; and 3) Prop 1. The Committee then took the following actions. Upon motion by Director Green, seconded by Director Nguyen and carried [5-0], the Committee recommended that the Board at its July 20 Board meeting: Adopt the following positions: Legislation Position AB 2874 (Gaines) Groundwater Sustainability Agencies Watch AB 2022 (Gordon) Advanced Purified Water Informational SB 919 (Hertzberg) Recycled Water- Energy Support [Yes – Anthony, Nguyen, Reyna, Sheldon, Green /No – 0] 4. Multimedia Graphics Designer - Limited Term Agreement Director of Public Affairs Eleanor Torres reminded the Committee that the District currently has a part time multimedia graphics intern who assists with multimedia graphics needs. She advised that the internship is ending shortly but there is still a need for brand assets that have not yet been developed due to the limited schedule of an internship. Ms. Torres stated that using a consultant is not ideal because consultants are not always cost effective and internships do not allow for the time needed. She recommended hiring a limited term employee multimedia graphics designer for an amount not to exceed $77,240 ($28/hour + benefits). After a brief discussion, the Committee took the following action: Upon motion by Director Reyna, seconded by Director Nguyen and carried [5-0], the Committee recommended that the Board at its July 20 Board meeting: 1) Authorize an additional $28,016 in the 2016-2017 fiscal year budget to fund a Limited Term Agreement for a multimedia graphics designer; and 2) Authorize staff to hire a multimedia graphics designer under a Limited Term Agreement for an amount not to exceed $77,240 ($28/hour + benefits). [Yes - Anthony,