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Committee of the Whole April 20, 2016 (215) 504-4622 STREHLOW

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Committee of the Whole April 20, 2016 (215) 504-4622 STREHLOW Committee Of The Whole April 20, 2016 COUNCIL OF THE CITY OF PHILADELPHIA COMMITTEE OF THE WHOLE Room 400, City Hall Philadelphia, Pennsylvania Wednesday, April 20, 2016 10:32 a.m. PRESENT: COUNCIL PRESIDENT DARRELL L. CLARKE COUNCILWOMAN CINDY BASS COUNCILWOMAN JANNIE L. BLACKWELL COUNCILMAN ALLAN DOMB COUNCILMAN DEREK S. GREEN COUNCILMAN WILLIAM K. GREENLEE COUNCILWOMAN HELEN GYM COUNCILMAN BOBBY HENON COUNCILMAN CURTIS JONES, JR. COUNCILMAN DAVID OH COUNCILMAN BRIAN J. O'NEILL COUNCILWOMAN CHERELLE L. PARKER COUNCILWOMAN BLONDELL REYNOLDS BROWN COUNCILWOMAN MARIA D. QUINONES-SANCHEZ COUNCILMAN MARK SQUILLA COUNCILMAN AL TAUBENBERGER BILLS: 160170, 160171, 160172 RESOLUTIONS: 160180 Strehlow & Associates, Inc. (215) 504-4622 STREHLOW & ASSOCIATES, INC. (215) 504-4622 Committee Of The Whole April 20, 2016 Page 2 1 - - - 2 COUNCIL PRESIDENT CLARKE: Good morning. 3 We are going to start now. 4 This is the Public Hearing of the 5 Committee of the Whole regarding Bills No. 6 160170, 160171, 160172, and Resolution No. 7 160180. Mr. Stitt, please read the titles 8 of the bills and resolution. 9 THE CLERK: Bill No. 160170: An 10 ordinance to adopt a Capital Program for the 11 six Fiscal Years 2017-2022 inclusive. 12 Bill No. 160171: An ordinance to adopt 13 a Fiscal 2017 Capital Budget. 14 Bill No. 160172: An ordinance adopting 15 the Operating Budget for Fiscal Year 2017. 16 Resolution No. 160180: A resolution 17 providing for the approval by the Council of 18 the City of Philadelphia of a Revised Five 19 Year Financial Plan for the City of 20 Philadelphia covering Fiscal Years 2017 21 through 2021, and incorporating proposed 22 changes with respect to Fiscal Year 2016, 23 which is to be submitted by the Mayor to the 24 Pennsylvania Intergovernmental Cooperation Strehlow & Associates, Inc. (215) 504-4622 STREHLOW & ASSOCIATES, INC. (215) 504-4622 Committee Of The Whole April 20, 2016 Page 3 1 Authority (the "Authority") pursuant to the 2 Intergovernmental Cooperation Agreement, 3 authorized by an Ordinance of this Council 4 approved by the Mayor on January 3, 1992 5 (Bill No. 1563-A), by and between the City 6 and the Authority. 7 COUNCIL PRESIDENT CLARKE: Thank you. 8 Today we continue the Public Hearing of 9 Committee of the Whole to consider the bills 10 just read by the clerk that constitute 11 proposed and operating capital spending 12 measures for Fiscal 2017 and Capital Program 13 and forward looking capital plan for Fiscal 14 2017 through Fiscal 2022. 15 Today we will hear testimony from the 16 following departments: The Chief 17 Administrative Office, Public Property, 18 Procurement, Human Resources and Fleet 19 Management. 20 The first person to testify from the 21 Administration is? 22 THE CLERK: Rebecca Rhynhart. 23 (Panel approaches Table.) 24 COUNCIL PRESIDENT CLARKE: Good morning. Strehlow & Associates, Inc. (215) 504-4622 STREHLOW & ASSOCIATES, INC. (215) 504-4622 Committee Of The Whole April 20, 2016 Page 4 1 Please state your name for the record and 2 proceed with your testimony. 3 MS. RHYNHART: Good morning, Council 4 President and Members of City Council. I'm 5 Rebecca Rhynhart, Chief Administrative 6 Officer. I'm pleased to provide testimony 7 on the Office of the Chief Administrative 8 Office Fiscal 17 Operating Budget. 9 The CAO is a newly created cabinet level 10 position responsible for improving the way 11 that the City allocates resources, acquires 12 goods and services and the way it hires and 13 develops employees. This CAO's office 14 directly supervises the operations of Public 15 Property, IT, Procurement, Fleet Management, 16 Records, OAR, the Contracting Unit and the 17 BAA. In addition, the CAO coordinates with 18 the Office of HR. 19 The CAO has an emphasis on improving 20 efficiency and effectiveness across the 21 government and ensuring accountability in 22 the performance of government departments 23 through implementation of City-wide 24 performance management. The CAO's office is Strehlow & Associates, Inc. (215) 504-4622 STREHLOW & ASSOCIATES, INC. (215) 504-4622 Committee Of The Whole April 20, 2016 Page 5 1 overseeing many initiatives that will 2 modernize processes and will bring about a 3 more efficient government. A few of those 4 initiatives are procurement reform and 5 modernization, implementing changes to make 6 our capital projects get done faster and 7 within budget. 8 The newly created HR and Talent function 9 within the CAO's office will assist 10 departments with recruiting, provide 11 training for employees and work on process 12 improvements so that departments can hire 13 and retain the most talented and diverse 14 workforce. A new performance management 15 process to replace PhillyStat focused on 16 collaborative problem solving and sharing 17 best practices and increasing open data, 18 supporting innovation and focusing on core 19 IT systems. 20 The proposed Fiscal 17 General Fund 21 Budget totals 4.6 million. While the budget 22 is new for Fiscal 17, the vast majority of 23 the budget came from transfers from other 24 departments. Funding was transferred from Strehlow & Associates, Inc. (215) 504-4622 STREHLOW & ASSOCIATES, INC. (215) 504-4622 Committee Of The Whole April 20, 2016 Page 6 1 Finance in the amount of 3.2 million and 2 from MDO in the amount of 1 million. Total 3 new General Fund Dollars proposed in the '17 4 Budget is 432,000. The new General Fund 5 spending by class is Class 100, 244,000; 6 180,000 in Class 200; and 8,000 in Class 3 7 and 400. 8 This concludes my testimony. A longer 9 testimony has been provided to you on the 10 record. And with me are representatives 11 from the CAO's office and the departments 12 that report up to the CAO to answer any 13 questions. 14 COUNCIL PRESIDENT CLARKE: Thank you. 15 Just briefly, you state in your 16 testimony that the new Chief Administrative 17 Office is a cabinet level position? 18 MS. RHYNHART: That's right. 19 COUNCIL PRESIDENT CLARKE: How is that 20 done? Is that done by charter or by 21 executive order? 22 MS. RHYNHART: Oh. Well, there -- the 23 Mayor has -- the Mayor has a cabinet that is 24 official -- that is officially part of his Strehlow & Associates, Inc. (215) 504-4622 STREHLOW & ASSOCIATES, INC. (215) 504-4622 Committee Of The Whole April 20, 2016 Page 7 1 cabinet. By charter, I think there are 2 three members of the Charter Cabinet. But 3 by practice, the Mayor establishes a cabinet 4 that has other people in it. I don't know 5 how legally that's done, but it's the 6 practice. 7 COUNCIL PRESIDENT CLARKE: Say executive 8 order. 9 MS. RHYNHART: Okay. Executive order. 10 COUNCIL PRESIDENT CLARKE: That gets you 11 around the rules. 12 MS. RHYNHART: Okay. That's a good 13 answer then. 14 COUNCIL PRESIDENT CLARKE: The charter 15 changed to create the Office of Planning and 16 Development, which was a charter required by 17 charter so we don't normally get to do that 18 at will. 19 Let me ask you about -- on the executive 20 branch of government, particularly the 21 executive staff, does the -- does the 22 department head have anything to do with -- 23 let me start out by asking, how many exempt 24 positions do you have in your department? Strehlow & Associates, Inc. (215) 504-4622 STREHLOW & ASSOCIATES, INC. (215) 504-4622 Committee Of The Whole April 20, 2016 Page 8 1 MS. RHYNHART: In just the CAO office? 2 COUNCIL PRESIDENT CLARKE: Yeah. If you 3 have that information on other departments 4 that fall under your jurisdiction. 5 MS. RHYNHART: Okay. 6 COUNCIL PRESIDENT CLARKE: I'll just ask 7 you about your. 8 MS. RHYNHART: For mine, the direct 9 employees -- we have ten exempt employees. 10 COUNCIL PRESIDENT CLARKE: I'm sorry? 11 MS. RHYNHART: Ten exempt employees. 12 COUNCIL PRESIDENT CLARKE: Okay. So 13 basically, they are people that are just 14 hired without Civil Service requirements or 15 exams or things of that nature? 16 MS. RHYNHART: That's right. 17 COUNCIL PRESIDENT CLARKE: You had broad 18 latitude in terms of who you hire? 19 MS. RHYNHART: Right. 20 COUNCIL PRESIDENT CLARKE: Right? And 21 in the hiring practices -- let me follow up 22 on the other earlier question. 23 Do you have that information on the 24 other departments that fall under your Strehlow & Associates, Inc. (215) 504-4622 STREHLOW & ASSOCIATES, INC. (215) 504-4622 Committee Of The Whole April 20, 2016 Page 9 1 jurisdiction? 2 MS. RHYNHART: For how many exempts are 3 in Property and Fleet, I think -- I don't 4 have it right on hand. I'm sure maybe the 5 commissioners could come up and answer that, 6 or I could get it to you. 7 COUNCIL PRESIDENT CLARKE: When they 8 testify? 9 MS. RHYNHART: Yeah. And their 10 testimony's later today. They could answer 11 that if that makes sense. 12 COUNCIL PRESIDENT CLARKE: All right. 13 I'm just, you know -- I'm just trying to get 14 a sense of -- I understand transitions as 15 relates to one administration to the next. 16 You know, one of the things that we in the 17 government have been good about is making 18 sure that we had diversity throughout the 19 ranks particularly when opportunities 20 present themselves, i.e., exempt positions 21 that you do have flexibility to hire people. 22 I just want to see what your perspective is 23 on that.
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