SUPPORTING LOCAL AUTHORITIES IN THE DEVELOPMENT AND INTEGRATION OF SEAPS WITH ENERGY MANAGEMENT SYSTEMS ACCORDING TO ISO 50001 ISO 50001 AND SUSTAINABLE ENERGY PLANNING INTEGRATING A SUSTAINABLE ENERGY ACTION PLAN WITH AN ENERGY MANAGEMENT SYSTEM www.50001seaps.eu 2 INTRODUCTION Experience has taught us that Local Governments can face difficulties in keeping track of energy aspects, and this is exactly what an EnMS is there for. Benefits include the improved, systematic collection of energy data and the integration of energy policies in daily management activities. Following our work and the lessons learnt during these three years, we developed and updated several tools that can be found online in the project The “50000&1 SEAPs“ project supported website (www.50001seaps.eu) to help the attainment of EU climate and energy Local Governments in their daily energy goals by promoting the Covenant of management activities. Mayors initiative in a very innovative way. We supported more than 40 Of the above, the 50000&1 SEAPs selected municipalities (and unions guidelines (an update of the former of Municipalities) in the process of “EnergyforMayors” project guidelines) will developing and implementing local SEAPs help provide a better understanding of integrated with an energy management the process of integrating a SEAP with system (EnMS) in compliance with the an EnMS; this was made possible by the international ISO 50001 standard. great work lead by all project partners in 8 different European countries. This was done involving all levels of governance in the Local Governments in order to structure the EnMS, while at Marco Devetta territorial level the participation process coordinator of the 50000&1 SEAPs project, engaged citizens and local stakeholders SOGESCA, Italy in the definition of the SEAP. This allowed Municipalities to benefit from the synergies of both tools. OVERVIEW OF THE MUNICIPALITIES SUPPORTED BY THE 3 PROJECT ACTIVITIES IN THE 8 COUNTRIES OF EU ITALY Municipalities: Montecchio M., Pordenone, Marostica, Federazione dei Comuni del Camposampierese | Responsible partner: SOGESCA BULGARIA Municipalities: Bratsigovo, Chepelare, Nedelino, Rudozem, Zlatograd Responsible partners: ECQ and ARM FRANCE Municipalities: Comm. d’Aggl. du Muretain, Ville de Lorient, Comm. d’Aggl. Tours Plus Responsible partners: AMORCE and MT Partenaires GREECE Municipalities: Metamorfosi, Filothei-Psychiko, Iraklelio, Alimos, Lavreotiki, Papagou- Chalargou | Responsible partner: CRES LATVIA Municipalities: Daugavpils, Cēsis, Smiltene, Sigulda, Adazi Responsible partner: EKODOMA POLAND Municipalities: Słupsk, Sztum, Grybóvw, Pilzno, Żyraków, Zarszyn Responsible partner: PNEC ROMANIA Municipalities: Sânnicolau Mare, Caransebes, Faget, Ineu, Otely Rosu, Lugoj, Resita Responsible partners: AMET and Denskstatt SPAIN Municipalities: Carballiño, Barco de Valdeorras, Xinzo de Limia, Celanova, Cartelle Responsible partners: Ourense and Albea Transenergy GERMANY Responsible partner for communication and dissemination activities: ICLEI EUROPE 4 EXPERIENCES FROM MUNICIPALITIES – POLITICIANS PETKO PETKOV | MAYOR OF BRATSIGOVO (BG) “By implementing ISO 50001 in Bratsigovo, the Municipality aims to reduce greenhouse gas emissions and energy costs through systematic energy management. Bratsigovo Municipality was awarded a gold prize for exceptional green procurement that resulted in lower carbon dioxide emissions and increased energy efficiency, which enhanced the self-esteem of our colleagues towards the other municipalities and motivated us to continue our development in the right direction.” MILTIADIS KARPETAS | MAYOR OF METAMORFOSI (GR) “Our feedback from the integration between ISO 50001 and SEAP in the Municipality of Metamorfosi is very positive. After this procedure, our Municipality is now in a position to understand and monitor our energy consumption on a periodical basis. Standardisation of the procedures and having comparable results make it possible to prioritize the energy saving opportunities and projects according to the Municipality’s true needs and therefore improve the energy conscience of our organization.” GIANFRANCO TRAPULA | ASSESSOR AT URBAN PLANNING, ENVIRONMENT AND ENERGY MONTECCHIO MAGGIORE (IT) “The development of the EnMS and SEAP is only the starting point, not the final goal. EnMS+SEAP are crucial to the strategy of continuous improvement in energy efficiency and environmental protection. The aim of any public administration should be to disseminate the energy saving culture for the reduction of carbon dioxide in the atmosphere (the main cause of global warming) and to involve the whole of society in safeguarding the earth, particularly with regard to climate change.” PĒTERIS DZALBE | VICE-MAYOR OF THE CITY OF DAUGAVPILS (LV) “The city of Daugavpils joined the EU funded project “50000&1 SEAPs” in 2014. Meanwhile in early 2016, a new national Energy Efficiency Law was approved in Latvia. The Law foresees that nine Latvian cities, including Daugavpils, are obliged to implement a certified EnMS until April 2017. As a signatory of the Convent of Mayors, municipality has voluntarily committed to reduce GHG emissions in the whole territory of the city until 2030 by 40% compared to 2010.” DAVID-OLIVIER CARLIER | VICE-PRESIDENT OF MURETAIN AGGLO (F) “In line with its Agenda 21, Muretain Agglo is committed since 2015 to the joint approach of the ISO 50001+SEAP. We have set up a technical unit supported by a decision-making steering committee. Today we are proud to report the certification obtained in April 2017 and we are very satisfied to note that fuel consumption in the agglomeration community equipments has already decreased by 14% between 2013 and the end of 2016 .” EXPERIENCES FROM MUNICIPALITIES – TECHNICIANS 5 DRUTA ROMULUS | ENERGY MANAGEMENT REPRESENTATIVE OF INEU CITY HALL (RO) “For our community, the project and the issues that we have faced in particularly in our area of activities and all the actions that have been implemented during the project lifetime, strengthened us as a team and challenged us to find solutions that will satisfy our actual needs and the future city inhabitants needs.” HELĒNA TROŠIMOVA | ENERGY MANAGER CITY OF DAUGAVPILS (LV) “As the EnMS has been implemented recently, the quantitative results will be available only at the end of 2017. However, already during the establishment and development of the EnMS, major improvements were achieved. The core of the operational control now is ensured through the Online Energy Monitoring Platform. Technical managers of 100 public buildings as well the operators of street lighting and of the public transport utility were trained on how to enter and analyze the monthly energy data available.” SABINO PETRILLO | ENERGY MANAGER OF MONTECCHIO MAGGIORE MUNICIPALITY (IT) “The establishment of an energy management team, coordinated by the Energy Manager and participated by representatives of the municipal sectors that manage energy aspects, has been a crucial step. Particular attention has been paid to the identification of the boundaries of the System on the basis of direct energy use and the definition of the energy performance indicators for the assessment of direct energy uses and for measurements and monitoring. Only through continuous monitoring of energy performance we can reduce energy consumption and decide where, how and when to act to improve energy efficiency.” MARIUS DUMITRACHE | ENERGY TEAM INSPECTOR OF RESITA MUNICIPALITY (RO) “New available options for CO2 reduction (including eco-education) are actually day- to-day opportunities that can generate social and environmental multiple benefits for citizens. The project has created many opportunities to attract funds, opening the road for new investors in the city and implicitly, optimizing and lowering costs at the local level.” 6 OVERVIEW OF THE GUIDELINES FOR THE INTEGRATION OF AN EnMS AND A SEAP ISO 50001 standard forces organizations to establish criteria to control and evaluate results of planned activities in advance, to define shared suitable indicators, and to take decisions on measured results and quantified expected results. Figure 1: EnMS model according to ISO 50001 A similar approach – based on the PDCA cycle (Plan, Do, Check, Act) - may be useful for application inside the organization (in this case, the public authority) but also for managing a SEAP. The aim of this document is to explain how the simultaneous implementation of EnMS and SEAP could be useful in achieving the goals of CO2 reduction emissions for Local Administrations (LAs) wishing to implement a SEAP in the best way. The main goals will be the following: Figure 2: EnMS+SEAP approach EnMS ACCORDING TO ISO 50001:2011 7 When an organization develops its own EnMS and when a Certification Body is assessing how an EnMS conforms with ISO 50001, it is necessary to bear in mind that the aim is to help organizations save energy and not to produce new ineffective rules, procedures or records. The standard contains requirements that can be verified objectively. This means they are not “guidelines”, but a standard suitable for third-party certification. The general aim of the Standard is to help organizations to a continous improvement model based on the PDCA cycle approach: Figure 3: Energy Management System Continual Improvement Model PDCA (source: EERE) The general aim of the Standard is to help organizations to establish and maintain: Energy review, energy uses and baseline; Improvements in energy performance; Energy performance indicators