STAFF REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: MARTIN D. KOCZANOWICZ, CITY ATTORNEY
SUBJECT: CONSIDERATION OF POLICY FOR ESTABLISHMENT OF "MAYOR EMERITUS" TITLE
BACKGROUND
At the July 6 and August 17. 2009 Council meetings, the possibility of establishing a Mayor Emeritus title was agendized for discussion. Shortly before the August meeting Council received a request from a proponent of the potential policy, withdrawing his request for consideration. Council tabled the item. Recently Council has again asked to have the matter agendized for further discussion. Attached to this staff report are the prior staff reports and research materials obtained by staff at that time. (Attachment 1) By agendizing the item for this meeting, the Council may discuss the proposed policy and, depending on the outcome of such discussion, provide additional direction to staff.
DISCUSSION
As a summary of prior research the title of "Emeritus" is generally associated with the field of academia. According to a dictionary definition, it is an adjective that is used in the title of a retired professor, bishop or other professional. The term is used when a person of importance in a given profession retires, so that his/her former rank can still be used in his/her title. This is particularly useful when establishing the authority of a person who might comment, lecture or write on a particular subject. The word originated in the mid-18th century from Latin as the past participle of emereri, meaning to "earn ones discharge by service". It is customarily bestowed by educational institutions on retiring/retired faculty members or administrators in recognition of their long-term service. Included in Attachment 1 are a couple of Academic Policies that set forth the processes and requirements connected to the title.
The title of Mayor Emeritus has been adopted by a few cities in California and other states. Among them are the Cities of Camarillo, Lancaster (Henry Hearns 20 years), San Leandro(20 years of service), Pico Rivera (Garth Gardner 8 years of service), Los Angeles (only for Mayor Bradley who served 5 terms and is now deceased), Novato (for Ernie Grey after 20 years of public service and 4 terms as mayor), Glendora (16 years of service), Gardena, Santa Clarita, and as far back as the 1940s for Samuel Carson after apparently 50 years of public service for Jamestown. Also included in Attachment 1 is a list of Grover Beach public officials with their dates of service.
APPROVED FOR FORWARDING Please Review for the Possibility of a Ps>tential Conflict of Interest: ~ None Identified by Staff 0 Lee o Peterson 0 Marshall o Bright 0 Nicolls BER ERRAULT CITY MANAGER
Meeting Date: July 15. 2013 Agenda Item No. ___ Staff Report: Mayor Emeritus Page 2 July 15, 2013
If the City Council wishes to explore the policy of a Mayor Emeritus title further, there are certain concerns that should be considered. Would this be an ad hoc appointment without any criteria and simply on the vote of the Council? If not, what criteria would entitle someone to request or be given such title? Would it be subject to appOintment for consideration by a Council Member, or could someone simply request to be considered? Would the bearer of such title have any official or other function in the absence of the Mayor and Mayor Pro Tem? Would he or she be entitled to the use of City letterhead and how would the content of his or her letters be monitored?
Staff is concerned that unless objective criteria is established, the policy would be difficult to administer and would potentially put the Council in a position of being accused of "playing favorites" if one applicant is granted the title and not another.
ALTERNATIVES The City Council has the following alternatives to consider:
1. Receive the staff report and public comment; based on majority vote, provide additional direction to staff for future agenda placement.
2. Receive the staff report and public comment and choose to take no further action regarding the concept of establishing a Mayor Emeritus policy without further direction to staff.
RECOMMENDED ACTION It is recommended that Council consider the staff report and any testimony from the public and by majority vote provide direction to staff.
FISCAL IMPACT
There is no fiscal impact associated with the recommended action.
PUBLIC NOTIFICATION The agenda was posted in accordance with the Brown Act.
Attachments 1. Prior staff reports and excerpts of meeting minutes (July 6 and August 17, 2009) and excerpt of minutes of June 8, 2009. Attachment 1
STAFF REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: MARTIN D. KOCZANOWICZ, CITY ATTORNEY
SUBJECT: CONSIDERATION OF ESTABLISHING A MAYOR EMERITUS TITLE AND/OR POSITION AND RELATED POLICIES
BACKGROUND
At the first meeting In June, the City Council directed staff to agendize an item for discussion and consideration which would explore the possibility of establishing a position or title of "Mayor Emeritus". Staff was to conduct research regarding such position being utilized in the public agency arena and report to the Council. By agendizing the item, the Council may discuss the potential position and, depending upon the outcome of such discussion, provide additIonal direction to staff.
DISCUSSION
The "Emeritus" title is generally associated with the field of academia. According to a dictionary definition, it Is an adjective that is used in the title of a retired professor, bishop or other professional. The term is used when a person of importance in a given profession retires, so that his/her former rank can stili be used in his/her title. This is particularly useful when establishing the authority of a person who might comment, lecture or write on a particular subject. The word originated in the mid-18th century from Latin as the past partiCiple of emereri, meaning to "earn one's discharge by service. It Is customarily bestowed on retiring/retired faculty members or administrators In recognition of their long-term service. Included with the staff report as Attachment 1 are a couple of Academic Policies that set forth the processes and requirements connected to the title.
The tile of Mayor Emeritus has been adopted by a number of cities In California and other states. Among them are the Cities of Camarillo, San Leandro, Pico Rivera, Los Angeles (apparently only for Mayor Bradley who served 5 terms and is now deceased), Novato (for Ernie Grey after 20 years of public service and 4 terms as mayor); Gardena, Santa Clarita, and as far back as the 1940s for Samuel Carson after apparently 50 years of public service for Jamestown.
APPROVED FOR FORWARDING Please Review for the Possibility of a Potential Conflict of Interest: i:!l'None Identified by Staff CI Bright CI Shoals CI Mires CI Nicolls CI Peterson
ROBERT PERRAULT CITY MANAGER
Meeting Date: .,~r;/ Staff Report: Discussion of Mayor Emaritus Position Page 2 July 6,2009
Staff has reviewed Agenda Report and minutes from a meeting of the Camarillo City Council, regarding the bestowing of the Mayor Emeritus title on a particular Individual. The main concern expressed by some of the Council Members was the consistency in criteria or policy that would need to be adopted if such title was to be granted by the Council. The Council voted 3-2 to bestow the title on this particular individual, without establishing any policies or criteria for such actions in the future. (Attachment 2)
If the City Council wishes to explore the idea of a Mayor Emeritus title further, and if the bearer of such title is to have any official function either in absence of the Mayor' and Mayor Pro Tem, or otherwise, staff recommends that further research be conducted regarding the validity of such functions in a Jurisdiction where the Mayor is elected rather than appointed by the Council. As of the date of this report, no data or precedence was revealed by research.
ALTERNATIVES
The City Council has the following alternatives to consider:
1. Receive the staff report and, based on consensus, provide additional direction to staff for further research and/or future agenda placement.
2. Receive the staff report and choose to abandon the concept of Mayor Emeritus without further direction to staff.
RECOMMENDED ACTION
Staff recommends that the Council consider the staff report and choose the alternative that is desired by the majority of the Council.
FISCAL IMPACT
There is no fiscal impact associated with the recommended action.
PUBLIC NOTIFICATION
This Item was posted In accordance with the Brown Act.
Attachments
1. Academic Policies 2. City of Camarillo Agenda documents HR Related Policies & Procedures Eff. Date: Ootober 22, 2004 Revised:
FSU·HRPP 04:47
Emeritus Policy
COVERED EMPLOYEES
• Full-Time Administrative • FFA Faculty http://www.ferris.edu/htmls/administration/trustees/boardpolicy/6sub6·0.htm
BOT POLICY
Sec. 6-1103. Emeritus Pollcv. Full·time members of the University's faculty and/or administrative staff, who qualify for retirement under the regulations of any of the retirement plans offered by the University, will be retired with the emeritus title which conforms to the title held upon retirement, or other appropriate title. In addition, the President of the University may, at his/her discretion, recommend to the Board any other members of the faculty, administration, or staff be awarded the emeritus title.
The emeritus title involves no duties and provides no stipend. A person who holds the emeritus title is entitled to attend all appropriate assemblies with voice but without vote, to march in academic processions such as commencements, and to receive other courtesies and privileges that may be determined from time to time by the Board.
The President, or his or her designee, will develop appropriate procedures for the administration of this subpart.
BOT ADOPTED PROCEDURES/DESCRIPTION/DEFINITIONS
I. Who Qualifies for Emeritus Status?
"Full·time members of the University's faculty and/or administrative staff, who qualify for retirement1 under the regulations of any of the University retirement plans will be retired with the emeritus title which conforms to the title held upon retirement, or other appropriate title. In addition, the President of the University
I Personnel Policy, Page 6.17: "Eligibility for qualified retirement from the University is the 30-year MPSERS retirement, or at least 55 years of age and has worked for Ferris State University for a minimum of 15 years of full time employment or who is 60 years of age with 10 years of full-time employment." J:V1RDV1R Pol/clos ProjecllHRPPs 2004 fln.IIFSU·HRPP0447EmorllusPol/cy. doc (1) October 22, 2004 may, at his/her discretion, recommend to the Board any other members of the faculty, administration, or staff for the emeritus title. The Procedure to be followed in recommending and authorizing this title for a qualified individual is the same as that used in recommending and authorizing a regular contractual appointment. "
II. Courtesies and privileges provided to employees who receive Ferris State University Board of Trustee granted Emeritus status include:
A. Continuation of Courtesies and Privileges to Emeriti Spouse: The surviving spouse of a Ferris State University Board of Trustee granted Emeritus status continues to receive designated courtesies and privileges, with the exception of tuition waiver, of the deceased Emeritus. Designated courtesies and privileges cannot be extended on to any other dependent at any time.
B. Identification Card: Those granted Emeritus status by the Board of Trustees will continue to receive one photo identification card clearly marked "Emeritus". The identification card will allow access to campus services and privileges relating to activities and functions offered by Ferris State University at the same level and rates as current faculty and staff.
C. Tuition Waiver: Tuition waiver will be offered to those granted Emeritus status by the Board of Trustees. The tuition waiver is not transferable to dependents or spouse.
D. Katke and Racquet Facility: Privileges will remain in effect for Emeritus and his/her spouse who has been granted Emeritus status by the Board of Trustees. Because of previous agreements regarding rates at Katke Golf Course, there will be three levels of rates:
1. June 1988 and years prior, rates offered at the time of Emeritus status being granted by Board of Trustees will remain in effect.
2. June 1989 through year 2000, rates offered at the time of Emeritus status being granted by Board of Trustees will remain in effect.
3. June 2001 and future years, Board of Trustee granted Emeritus will receive faculty/staff rates.
The use of the Racquet Facility is available to Board of Trustee granted Emeritus and his/her spouse at the same rates as faculty and staff.
E. Computerllnternet Services: As currently provided, Individual access to Ferris State University Campus Internet service will continue to be offered to those granted Emeritus status by the Board of Trustees under the same terms and conditions as it is offered to faculty and staff by the Department of Telecomm unications.
J:\HRD\HR Polloles Projectl.HRPPs 2004 flnsAFSU·HRPP0447EmerltuBPollcy.doc (2) Ootober 22, 2004 F. Library Resources & Services: As currently provided, Library resources and services will be available to those granted Emeritus status by the Board of Trustees. All fees assessed will be at the same rate as faculty and staff.
G. Parking Permits: As currently provided, granted Emeritus by the Board of Trustees will continue to receive Ferris State University parking permits free of charge.
111. Courtesies and privileges for the Ferris State University Emeriti Association (FSUEA) include:
A. University Catalog: As currently provided, the FSUEA members will continue to be listed in one section of the Ferris State University Catalog.
B. A Personal Direct Link to the University: As currently provided informally, the FSUEA will be formally linked to the University through the Department of Alumni Relations in the Division of University Advancement and Marketing.
C. Office Space: As currently provided, Ferris State University will continue to provide adequate office space to the FSUEA and its members based on space availability as determined by the University.
D. Address Records: As currently provided, the Department of Development Services in the Division of University AdVancement and Marketing will continue to provide data services to the FSUEA. The Ferris State University Emeriti Association will provide a listing of Ferris State University Emeriti Association members for publication in the Ferris State University Campus Directory and in the Ferris State University Emeriti Association Directory.
E. Mailing Labels: As currently provided, the Department of Development Services in the Division of University Advancement and Marketing will continue to prepare mailing labels for the annual directory and the newsletter at no cost to the FSUEA.
F. Printing Materials: As currently provided, the Ferris State University Copy Center will continlle to print the Emeriti Association quarterly newsletter and their annual directory. The Ferris State University Emeriti Association will continue to pay for this service.
G. Mailings: As currentiy provided, the quarterly newsletter and directory will be mailed from the Ferris State University Mailroom. The Ferris State University Emeriti Association will continue to pay for this service.
H. Emeritus Continuing Involvement with the University: Ferris State University departments and administration are encouraged to use the expertise of Emeritus in certain matters when mutually agreeable. Emeriti members are also encouraged to continue their involvement. with the University through serving in volunteer roles such as tutoring, serving on advisory committees, J:IHRD\IIR PolicIes ProjecfoHRPPs 2004 flnsIlFSU·IIRPP0447EmerllusPolloy. doo (3) October 22, 2004 assisting with development projects, staffing campus information booths during registration, etc. Ferris State University resources of Information dissemination will be utilized when recruiting the help of Emeriti members.
Refer Questions To: For Emeritus Title information. contact the University Board of Trustees Office. For a/l other Inquiries and changes, contact the Ferris state University Alumni office.
J:\HRD\HR Po/fcles ProJeofIHRPP$ 2004 flnafIFSU-HRPP0447Emerifu8Polloy.doc (4) October 22, 2004 MSU Human Resources - Emeritus (Academic Human Resources Policies) Page 1 of 1
Emeritus (Academic Human Resources Policies)
IV. ACADEMIC HUMAN RESOURCES POLICIES (Cont.)
EMERITUS
The follOWing policy was approved by the Board of Trustees on May 18, 1950 and revised on April 5, 1991.
Members of the faculty, academic staff and administrative staff who leave the University with official retirement status are granted certain privileges and the "emeritus" title. For faculty members with the rank of professor, associate professor or assistant professor, the "emeritus" designation is appended to the rank held at the time of retirement, e.g., professor emeritus. For academic staff the title would be librarian emeritus, etc. For administrators whose administrative appointment requires approval by the Board of Trustees and for all executive managers, the emeritus designation, upon approval by the Provost and the President, is appended only to the most senior administrative title held at Michigan State University, which may be held at or prior to the time of retirement, e.g., dean emeritus. The emeritus designation is not normally awarded for administrative titles held on an "acting" basis.
Faculty with the emeritus designation are entitled to attend Academic Senate meetings with voice but without vote; to march in academic processions such as commencement; to receive the MSU News Bulletin; to avail themselves of the libraries; to receive, on application, a faculty vehicle permit; to represent the University, on appointment, at academic ceremonies of other institutions; and, in general, to take part in the social and ceremonial functions of the University.
===;:::======
Next: Faculty Rights and Responsibilities
Previous: Adjunct and Clinical Appointment
Index: Faculty Handbook Index
TOC: Faculty Handbook Table of Contents
http://www.hr.msu.edu/CMShrsite/Templates/ContentPage.aspx?NRMODE=Published&... 6/30/2009 Approved by Board a/Governors Title of Dean Emeritus Policy Administered by Senior Administrationl Board a/Governors
First Approved: Updated: . September 26, 2002
The Board of Governors may award the title of Dean Emeritus to qualified nominees, subject to the following conditions:
1. A Dean of Brandon University, having served a minimum of five years in that position, shall upon the cessation of his/her regular employment with the University be immediately eligible for nomination for the honorary title of Dean Emeritus.
2. Any five members of the university community (including current 01' past faculty, staff and students, as well as members of the public who serve or have served on Brandon University governing bodies) may nominate a former Dean who is deemed to have served with distinction for the title of Dean Emeritus. Nominations in writing, plus supporting documentation, may be forwarded at ailY time to thc Secretariat Coordinator of the Board of Governors.
3. The Executive Committee of the Board of Governors shall initially consider any such nomination and it shall then be forwal'ded to the Board of Governors, accompanied by the Executive Committee's recommendation, for a decision that shall be made in Closed Session. Only affirmative decisions shall be announced publicly.
4. The recipient of the title of Dean Emeritus shall be considered to be honorary members of Convocation and shall be entitled to the same privileges accorded retired faculty members designated as "emeritus." Temple University Emeritus Policy
Emeritus status is outlined in The Faculty Handbook (http://Policies. temple.edu/getdoc,asp?policy no~02,78,02). Faculty who are not full Professors or Deans, at"the time of retirement, must fill out a form (see below) that requires recommendations from the Department Chair, the Dean and a vote by the Council of Deans,
Retiring faculty members are advised to contact the Benefits Office in Human Resources as soon as possible to discuss if there are benefit implications from their proposed retirement.
X. EMERITUS STATUS (l,(lVised 3/13/07) Emeritus status is accorded at the time of retirement: o All academic Deans o All Full Professors with tenure
Upon nomination, emeritus status may be acccrded at the time of retirement, after approval of the Council of Deans, to: o Tenured Associate Professors who have served at Temple University for at least 15 years, o Full-time non-tenure-track faculty who have served at Temple University for at least 15 years, and who have reached Associate, Senior, or Distinguished status in their respective categories. o Any faculty otherwise eligible for emeritus status, but who had to resign because of illness or some other reason beyond the faculty member's control. For good and stated reason, on recommendation of a Dean and following consultation with the Faculty Senate Personnel Committee (or with the Chair of that committee if the committee is unable to meet), emeritus status can be revoked. Emeritus status carries the following privileges, as well as all other privileges of retired faculty: 1. Listing in University catalogs; 2, Unrestricted use of the libraries; 3. An invitation to roark in Commencement processions; 4, Retention on University mailing lists and email accounts so as to receive announcements of University events; 5, Tuition benefits as per the University's current policy applicable to fulltime faculty; 6, Access to the University's recreational and social facilities on the same basis as they are enjoyed by the full-time faculty; 7. Admission to cultural and athletic events at the full-time faculty discount; and 8, Office and desk space, and laboratory facilities, if available, on the request of the Dean ofthe School or College, Such space may be provided, but the applicant is not entitled to such space.
Emerita/Emeritus faculty Guidelines and Application fonn Offico of the Senior Vice Provost for Faculty Development and Paculty Affairs Cl~.ted 09.08.2008 COMMITTEE REPORT OF ADOPTION OF POLICY RECOMMENDATION (Emeritus Status)
DATE: November 11, 2005
TO: Ron McIntyre, Faculty President
FROM: Personnel Planning and Review Committee By: Penelope Jennings, Executive Secretary
At its meetings on September 7,2005 and October 19,2005, the Personnel Planning and Review Committee considered changes in Section 600 of the Administrative Manual to modify the eligibility requirements for a faculty member to attain Emeritus status. The Committee adopted policy recommendations by passing the following motion on October 19,2005:
MSP: That Section 650.3.1. be revised as follows:
Section 650.3 Emeritus Status
1. Criteria
Senior tenured members of the faculty who have served a minimum of 10 years as full-time tenure track faculty at CSUN and who have retired from active full time service in the University ~djng tllese partioipating in-tJie-lZaoulty Early R4iremeat Program) may be granted Emeritus status by the President of the University. Fermer tenured faculty members v. The foregoing motion appears as Item No.3 in the October 19, 2005 minutes. Summary of Supporting Reasons: For a number of years there has been confusion among department chairs, deans, chait·s of personnel committees, and other faculty about the timing for the granting of Emeritus status. In the academy, Emeritus status has traditionally been granted to honor its faculty members who have retired, with an honorary title corresponding to the title held immediately before retirement.' As faculty members began to enter the Faculty Early Retirement Program (FERP) a question arose: at what point should otherwise eligible faculty members be recognized as faculty Emeriti - at the time they enter FERP or not utitil the end ofthe FERP period? At its September 7, 2005 meeting, the Committee reexamined the matter of eligibility of FERP faculty members for emeritus status by reviewing the meaning of the honorary title, the impact of changes in Section 600 related to the granting of emeritus status, increasing issues concerning implementation of the current policy, and the role ofFERP faculty in the institution. The Emeritus designation is an honorary title allowing one to retain one's former position title although one no longer occupies that position and thus, otherwise, would not be able to use a title. Yet, FERP faculty at CSUN continue to hold a professorship position at the University. The title afforded such faculty members of "Professor" continues while the faculty member is in the FERP program. While one holds the title of Professor, there is no need for the additional title of "Professor Emeritus." Due to changes in the Faculty Collective Bargaining Agreement and Section 600 since 1986, FERP faculty are able to playa larger role in the life of the institution. In addition to teaching responsibilities, FERP faculty members now serve on (and even may chair) faculty recruitment committees as well as search and screen committees for academic and other administrators. With recent changes in Section 600 in the last year, FERP faculty may, under certain circumstances, serve on department personnel committees to review faculty in the RTP process. Many of our FERP faculty members serve on faculty governance and other committees and boards. The role is so significant that it is increasingly difficult to view these productive faculty members as "retired." As a practical matter, there have been continuing problems with administering policies related to recognition ofFERP faculty as Emeritus faculty. FaCUlty members may file paperwork and inform departments of their intention to FERP. In more than one case, a faculty member has filed FERP paperwork, been recommended for emeritus status by his or her depaItment, been awarded emeritus status by the University President, attended the honored Faculty Reception and received emeritus recognition only to withdraw from the FERP Program the next week or month - and then initiate the process again the following year. Since FERP faculty may be awarded Emeritus status anytiine from the entry of FERP until separation from the University, there are several cases each year where departments have submitted late applications for FERP faculty to be recognized as Emeriti, often the result of a last-minute decision by the faculty member to seek Emeritus status that particular year. Faculty members, as well as other members of the campus community, continue to be confused about the meaning of Emeritus status (Is it synonymous with retired? Synonymous with FERP?). Section 650.3.5 sets forth the rights and privileges of faculty Emeriti. As this section notes, FERP faculty Emeriti do not acquire the rights and privileges of Emeritus status until the end of their FERP service. Thus, the only "Emeritus faculty right" FERP faculty Emeriti enjoy is the right to be referred to as both "Professor" (the current title) and "Professor Emeritus" (the honorary title). The Committee next considered the number of years required for eligibility for Emeritus status. The Committee concluded that a more appropriate minimum time period is ten years instead of 15 years - a faculty member could make significant contributions to the . institution during ten years of employment. The Committee was also concerned that under the current language, a foi'mer tenured faculty member who had served ten years at CSUN could accept a position at another institution !Ind immediately request Emeritus status at CSUN even though he or she had not retired. Under the new language, only those faculty members or former faculty members who retire from the institution may be granted emeritus status. Note: PP&R has interpreted the language in this section to permit consideration of posthumous awards of Emeritus status for faculty members who have served the minimum years for eligibility. This recommendation is herewith repOlted to the Faculty President for transmittal, via the Executive Committee of the Faculty Senate, for final recommendation by the Faculty Senate. UUA: Minister EmerituslEmerita Designation Policies and Procedures Page 1 of3 CONGREGATlON~S .... :.';'.-C.-C : .. http://www. uua. org/l eaders/leaderslibrary Ileaderslibrary /22691 .shtml 6/30/2009 UUA: Minister EmerituslBmerita Designation Policies and Procedures Page 2 of3 Leaders' Library J:lQID!! > Leaders> Leaders' Library> Minister Emeritus/Emerita Ministers Church Staff Minister Emeritus/Emerita Designation Policies and Procedures Elected Leaders District Leaders The title Minister Emeritus or Minister Emerita Is granted to honor long and ActIvists meritorious service to a congregation where the minister has given devoted and competent ministerial leadership. Due to our congregational polity, and more Teachersl Parents directly because the service has been to that particular congregation, only that Youth congregation can bestow this title. Young Adults The procedure requires a vote of the congregation to confer Minister JUstIce &. Diversity Emerita/Emeritus status upon a minister. Normally this process begins with a suggestion by the congregation's Board of Trustees or by recommendation of a Announcements group within the congregation. We recommend that the action be taken by vote Data Services of the congregation as a whole during a formal meeting of the church membership. A formal resolution prepared for a congregational vote Is one way Manage Subscriptions to express the congregation's appreciation, and to create a permanent record of UUA Health Plan the decision. Consult your by-laws for specific requirements for a congregational vote. The UUA Bylaws grant a vote at General Assembly to ministers emerltl/ae. Article IV, Section 4.8 (b) states: Minister Delegates and Religious Education Director Delegates. Each certified member socIety Is also entItled to be represented at each General Assembly by the ordaIned mInIster or m~nIsters In full or assocIate mInIsterIal fellowshIp wIth the AssocIatIon settled In such socIety, and by any minIster emerItus Or . mInister emerIta of such socIety In mInIsterIal fellowshIp wIth the AssocIatIon desIgnated as such by a vote at a meeting of the member socIety not less than sIx months prIor to the General Assembly, provIded that such mInIster has been settled prevIously In such socIety, and by the dIrector of religIous educatIon who Is accredIted by the AssocIatIon and employed In such socIety. The ceremony to confer this tribute Is usually a simple one In which a citation Is given with a statement expressing the wish of the congregation to confer the title of Minister Emeritus or Minister Emerita. Since this Is an honorary title, the occasion Is usually an Informal one unlike the formal ceremonies of ordination or Installation. The style of ceremony varies, from one woven Into the Sunday morning service, to a planned Sunday afternoon gathering with a reception for the minister's family, congregation and guests. You may wish to Invite a UUA representative to the ceremony. Contact Invited guests as far In advance as possible. A gift Is traditionally given by the congregation. It may be a token of appreCiation, but Is often a rather substantial gift of funds which will be helpful to the minister. Not only Is It Important for proper notation to be made In your church records, but It Is equally Important that you send Us a formal notice so the Information can be entered Into the minister's file record here at headquarters. This notification Is vital both to the Ministry and Professional Leadership and to the Nlnlster Emerltus/Emerlta. It ensures that he/she receives the UUA General Assembly delegate status credentlallng through your congregation. This occasion affords an opportunity for publiCity In your community and throughout the denomination. We would appreCiate receiving any local press clippings for Our flies and suggest you submit a press release to the UU World http://www .uua. org/leaders/l eadersli brary Ileadersli brary/22691 .shtml 6/30/2009 UUA: Minister EmerituslEmerita Designation Policies and Procedures Page 3 of 3 About UUA,org CopyrIght Privacy Policy Contact Us Site Map RSS office of the Association for possible publication. other decisions you will want to make concern listing of minister emerita/us on church letterhead, directory, and In the congregation's listing In the UUA Directory·. You might want to have a discussion of what relationship the minister emerltus/a will have with the congregation and with new ministers In the future. The Unitarian Universalist Ministers' Association (UUMA) p,ubllshes Guidelines which define appropriate reciprocal relationships between settled and emeritae/I ministers. UUMA Guidelines explicitly state that the expectations of former ministers and retired ministers with former congregations apply whether the minister Is emerita/us or not. The honorary title Implies no financial relationship between a former minister and the congregation. We hope this Is helpful to you and your congregation. please send date, name of honored minister, church, and publicity to: Director of Ministry and Professional Leadership 25 Beacon Street Boston, MA 02108-2800 For more Informat(on contact mpldlrector @ YUB.org. Last updated on Friday, April 18, 2008. http://www.uua.org/leaders/leaderslibrary/1eadel.slibrary /22691.shtml 6/30/2009 City of Camarillo AGENDA REPORT Date: January 8, 2003 To: Honorable Mayor and City Councilmembers From: Mayor Charlotte Craven Subject: Conferring the Title of Mayor Emeritus to Mr. Stanley J. Daily BACKGROUND: Since Stanley J. Daily left the City Council In 1998, the majority of conversations I've had regarding him have involved one or more persons referring to him as our city's . Mayor Emeritus. Although it is occasionally pointed out that the title was never conferred to Mr. Daily by the City CounCil, the response is almost always, "Really? Well, it should bel" After four years, it's time for the C()uncilto address the issue, anc:ll am asking approval to confer the title, Mayor Emeritus, upon Stan Daily. My dictionary defines Emeritus as an honorary title held after retirement. There are many reasons in favor of conferring the title upon Mr. Daily, some of which are discussed below. First, Mr. Dally Is one of only two surviving members of the original Camarillo City Council. . Additionally, the people of Camarillo have shown long-term respect and support for his leadership and philosophy by electing him to represent them on the Council and/or the Harbor District Board continuously for 34 years. Only Mr. Morgan, who is still on the Council, has exceeded Mr. Daily's tenure of 19% years on the City Council. Furthermore, Mr. Daily's service on the City Council included serving as Vice Mayor for 7% years; the person who served the most time as Vice Mayor after that is also Mr. Morgan, having served four years. Finally, Stan Daily served as Mayor of the City of Camarillo for six years, a number that has neither been equaled nor exceeded in Camarillo. The closest was Earl Joseph, who passed away several years ago, and who served as Camarillo's Mayor for 5% years. Currently in my fourth year, I am second to Mr. Joseph with the highest number of years as Mayor. The Honorable Mayor and City Councilmembers January 8, 2003 Page Two BUDGET IMPACT: None RECOMMENDATION: A MOTION to confer the title of Mayor Emeritus upon Mr. Stanley J. Daily. Review by Finance: AL City Council 1/8/03 3 J. Adopted Resolution No. )n""Atirln the security for improvements for CPD-115. Motion unanimously carried. IV. CITY COUNCIL A. Mayor Emeritus Mayor Craven requested the Council consider bestowing the title of Mayor Emeritus on Stanley Daily .. She noted Mr. Daily served as Mayor longer than any member on the City Council. Council member Morgan supported bestowing the title on Mr. Daily and suggested the Council establish criteria in the event of future requests. City Manager Bankston stated there is no existing policy or precedence on bestowing titles. A Council previously discussed bestowing the title on Earl Joseph but instead decided to name a city street after him. Vice-Mayor Waunch did not support bestOWing the title. He felt the title was inappropriate, would create an unnecessary precedence and noted the last title held by Stan Daily when he retired was Council member. Councilmember KUdee supported approving the request and referring the . matter to the Policy Committee for formation of a policy. Council member McDonald agreed Mr. Dally deserved the title but supported establishing criteria before bestOWing the title. It was moved by CouricllmemberMorgan, seconded by Council member MCDonald, to forward the issue to the Policy Committee for development of criteria for bestowing the title of Mayor Emeritus. Motion unanimously carried. V. FINANCE - NONE VI. PUBLIC WORKS - NONE VII. COMMUNITY DEVELOPME VIII. CITY ATTORNEY - NO IX. CITY MANAGER A. ~nk!!ton stated the City was awarded a grant from the State ry project. The State will contribute 65% toward the total , City Council 419103 65 ~. It was moved by Councilmember McDonald, Vice Mayor Waunch, to approve the General Fund Grant '"'''~uc,,>''' IrA<:Anl,.rl with the addition of $5,000 to Item B, $13,000 to Item U, and to Item W. Private Fund Grant Requests Councilmember McDona(&' did not feel service funds should be used for normal operational expenses replacement of television sets at the hospital. Mayor Craven "nr'.Arl Councilmember Morgan stated the is operated by a non-profit organization. Vice Mayor replacing the televisions will, improve the quality of life of the in the hospital. Council member Klldee confirmed the televisions placed in the hospital In Camarillo and will benefit Camarillo resider It was moved, by COLJn(~iI1'Y1e McDonald, seconded by Councilmember Kildee, to ,approve the Grant Requests as presented for Items A through E. Motion unanimously carried. It was moved by Waunch, seconded by Councilmember Kildee, to approve the Grant Request as presented for Item F. Motion carried (Councilmember McDonald, and Mayor Craven voted no). B. PolicY Committee Report on "Mayor Emeritus" C. Mayor Emeritus (Items Band C were heard concurrently.) City Manager Bankston stated the Citl(, Council referred the item of "Mayor Emeritus" to the Policy Committee to consider establishment of criteria for bestowing the title of Mayor Emeritus. For dlfferent.reasons, the members of the Policy Committee agreed that no policy or criteria should be adopted. Vice Mayor Waunch, a member of the Policy Committee, did not feel a polley was necessary and could potentially create hard feelings in the future. He believed the term "emeritus" was more properly associated with the academic world. He noted there are a few Instances when the title of Mayor Emeritus has been bestowed, but it Is customarily issued to a person who is serving In the capacity of Mayor when he/she leaves service. He was concerned abou't the precedent such a title would establish. Mayor Craven, a member of the Policy Committee, reviewed the particulars City Council 4/9/03 66 of .the three titles conferred within the County. Sh~ supported not establishing a policy so that each Council could consider, on a case-by-case basis, whether to confer the title to an individual whose service on the Council was either outstanding or lengthy in nature. She did not oppose the title being conferred to more than one person in the history of the City. She stated Mr. Daily has been known throughout the community as Mayor Emeritus for many years. The following people spoke In support of bestowing the title of Mayor Emeritus on Stanley Daily: Jim Quam. 7584 Jackson Street. Ventura Fred Phipps, 843 Merced Drive. Camarillo John Reardon, 1841 Ciprian Avenue. Camarillo John Williamson, 1624 Regent Street. Camarillo Don Sedler. 38009 Village 38, Camarillo Barton Stern, 2214 Solano Drive. Camarillo Council member Morgan felt Stan Daily clearly deserved the title of Mayor Emeritus, but felt criteria should be established to keep the issue non-political in the future. . Council member McDonald stated the delay associated with the issue has nothing to do with whether Mr. Dally is deserving of the title. Mr. Daily has clearly done more for the community than any other resident. She did not support establisrning a precedent. Council member Kildee felt such a decision should be left to future councils without an established policy. He stated Mr. Daily has been known as Mayor Emeritus for at least five years. By bestowing the title, the Council would merely be confirming that which is already accepted within the community. It was moved by Councilmember Kildee, seconded by Councllmember Morgan, to not establish any criteria for the title of Mayor Emeritus but to bestow the title of Mayor Emeritus on Stanley J. Daily. Motion carried (Council member McDonald and Vice Mayor Waunch voted no). IX. CITY MANAGER A. stated a number of streets are requested to be with· the 2003 Fiesta and Street Fair. This includes City Council 04/23/03 80 Organization is still looking f~bUS that will meet the needs of the community. T~· . D. Presentation of Plague to Stanley J. Daily: Mayor Emeritus Mayor Craven presented a plaque to Stanley J. Daily in recognition of his title as Mayor Emeritus of the City of Camarillo. Members of the City Council . expressed their personal respects. Stan Daily thanked the Council for the recognition. XIV. PUBLIC COMMENTS - NONE XV. PUBLIC INFORMATION ITEMS - NONE XVI. PUBLIC HEARINGS .A. Public Works Director Fox stated Mitigation Fee Program is periodically reviewed to determine adjustments are necessary. The recommendation Is to increase 5.5 percent to Qffset increased construction costs. PUBLIC HEARING OPENED Hearing no requests to either for or against the Item, the MAYOR declared the PUBLIC CLOSED. It was moved by melmtl"r Kildee, seconded by Councilmember McDonald, to adopt utlon No. 2003·58 modifying the Traffic Mitigation Fees. Motion carried (Councilmember Morgan absent). B. rI""tnr Fox stated the City Council adopts revised Water and Fire Flow Surcharge Fees each year in accordance with ng News Record Construction Cost Index. The Engineering Construction Cost Index was 1.9 percent from March 2002 to HEARING OPEJ)JED no requests to speak, either for or against the Item, the MAYOR I red the PUBLIC HEARING CLOSED. was moved by Councilmember Kildee, seconded by Vice Mayor Waunch, copies to: Honorable Mayor and Council City Manager City Attorney City Clerk Counter Copy Media: The Tribune Times Press Recorder Supplemental Information Received After Copying/Distribution of the Agenda Packet • List of Past and Present Council Members & Terms Agenda Item No. 10 Consideration of Establishing a Mayor Emeritus Title and/or Position and Related Policies (CC Mtg. 07/06/09) GROVER BEACH CITY COUNCIL 1 12-02-2002 to 12-01-2003 and 05-06-1968 to 04-21-1970 12-01-19981012-04-2006 12-06-1999 to 12-04-2000 Lowell Forister Maysell Fuller H.E. "Gene" Gates Helen Barnes Guri aka 16-1968 to 974 Helen Smith aka Marcia Thornton Don Heath 11I"'ITAr Jen 12-28-1959 to 4-21-1970 Jack Kean 14-1980 to 12-06-1988 R.Keen Peter Keith Stephen C. Lieberman 12-04-2006 to 12-03-2007 3111/09 Gl'over . Members Po McGowne ·2008 to Present Juanita Qualls 04·20·1982 to 12·03·1984 Robert Reed '''''VG' 996 to 12-01-1997 UG-,""UI.." to to 12-06·2005 12-01-2008 to Present 12·03·2007 to 12-01-2008 (Directly-elected Mayor) Directly·elected as Mayor 12·2008 to Present Sim berger 12·28-1959 to 04·19-1960 Versaw 1 12·05-2005 to 12-04-2006 Left 3111/09 Grover Bench City Council Members Page 2 of2 copies to: Honorable Mayor and Council City Manager City Attorney City Clerk Counter Copy Media: The Tribune Times Press Recorder Supplemental Information Received After Copying/Distribution of the Agenda Packet • Biographical information regarding former Mayor Peter Keith Agenda Item No. 1Q Consideration of Establishing a Mayor Emeritus Title and/or Position and Related Policies (CC Mtg. 07/06/09) Page 1 of3 Peter Donald Keith 865 Charles Street Grover Beach, California 93433 (805) 489-7.586 -- Biography -- Peter Donald Keith was born May 1944 in the City of San Francisco, California and raised in the wine country of Napa Valley. After completing military duty in 1970, Peter chose the Central Coast and Grover Beach in particular, to begin a process of business and civic commitment. Peter and his family have lived in Grover Beach for nearly 40 years. He continues to work as a consultant for the family-operated casualty restoration consu'uction firm he founded in 1975 and which his eldest son, Stacy Keith, has operated since 1997. Peter is a California licensed general contractor currently involved in Specialty housing design, construction and development. In addition, Peter manages and oversees his portfolio of commercial, retail and residential rental propetties. Peter and his wife Carol enjoy domestic and international travel and have visited Grover Beach's Sister City ofNarvacan in the Philippine Islands. They have climbed Mount Kilimanjaro (19,565 feet), camped the Savannas of Africa and twice summated Mount Whitney in California (these are hiking climbs - not technical climbs). Peter's primary hobbies are sea kayaking, riding Harley Davidsons, adventure photography and philantlu·opy. Petet' has a long history of community and civic involvement: 2007 Member of Hospice Pattners of the Central Coast Advisory Board 2006-2007 Appointed by Grover Beach City Council to the Grover Beach City Planning Commission; In 2007, ended term as 'Chairperson.' 2002-Present Founded Sister City Grover BeachlNarvacan College Scholat'ship Fund currently funding 20 students. 2001-2008 Vice President, Board of Directors fot'the Clark Center for the Performing Arts Association 2001-Present Appointed by the California Coastal Commission to the Technical Review Team Oversight Committee for Ocean Dunes State Vehicular Recreation Area (O.D.S.V.R.A.) 1999-2002 Chaired Millennium Team for the Clat'k Center for the Perfotming Arts Foundation with the goal offunding/building the Clark Center Theatre / Page 2 of3 1999 Formed and Chaired the Grover Beach Redevelopment Committee to select and endorse hotel development with the State of California at the western end of Grand Avenue. 1999-2002 Board of Directors for the San Luis Obispo County Economic Vitality Corporation 1999 Mayor of the City of Grover Beach, California 1998-1999 Founder/Co-Chair of the South County Family Fun Carnival 1998 Mayor Pro Tem for the City of Grover Beach October 1998 Nominated by Mayors of all seven Cities of San Luis Obispo County to Governor Pete Wilson as a Candidate Select for appointment to the California Coastal Commission 1997-Present Recipient of Community Spirit Award by the Grover Beach Chamber of Commerce 1996-1997 Appointed by San Luis Obispo County Board of Supervisors to Zone 3 Flood Control Advisory Board 1996-2002 Appointed to the Lucia Mar Unified School District's "School Facilities Advisory Committee" 1996-2003 Board of Directors, San Luis Obispo County Economic Opportunity Commission 1996-2000 Elected to 4-year term as a Grover Beach City Council Member 1995-1996 Appointed to the Board of Directors of the San Luis Obispo County Economic Vitality Corporation 1995-1996 Elected to Board of Directors ofthe Grover Beach Chamber of Commerce 1994-1996 Vice President of the Board of Directors for the Friends of Hearst Castle 1994-1996 Chair of the Resomce Development Committee of the Board of Directors for the Friends of Hearst Castle 1994 Chairperson of the Steering Committee to Develop Season Ticket Sales for the San Luis Obispo Little Theater Page 3 of3 1994 Founded the Committee to Design Community Flag for the City of Grover Beach 1994 Founded Grover Beach Committee to Develop 25-year Time Capsule Historical Memorial 1993-1996 Elected Vice President of the Board of Directors of the San Luis Obispo Little Theater 1993-Present Founded Grover Beach Ethnic Street Faire; In 1998, the name changed to the Stone Soup World Music Festival 1992 Citizen of the Year, Grovel' Beach Chamber of Commerce 1991-1994 Charter Board Member of the Grovel' Beach Economic Development Commission Charged with Changing Community Name to "Grovel' Beach" 1991 Named Business Person of the Year by the Grovel' City Chamber of Commerce 1990-1994 Appointed by the San Luis Obispo County Board of Supervisors to the Zone 3 Flood Control Advisory Board 1990-1994 Elected to 4-year term as a Grover City Council Member 1989-Present Co-Founder and Race Director of the Grover City Dune Run·Run Cross Country Foot Race 1988-1990 Appointed to the Grover City Planning Commission 1987 Chairperson of the Grover City Wine-Alt Festival 1986 Elected to the Grover City Chamber of Commerce Board of Directors 1976 Charter Member of the Grover City Local Coastal Advisory Commission Charged with writing the "Local Coastal Plan" for Grover City 1975-1996 Founded Family Operated Casualty Restoration Construction Firm; Continues to operate as a Sole Proprietorship by eldest son 1968-1970 United States ArmyNietnam Military Campaign; Honorably Discharged/Decorated Combat VeteranlCombat Infantry Badge/Bronze Star/Ail' Medal, etc. Minutes: City Council Meeting Page 5 Monday, July 6, 2009 CITY ATTORNEY'S REPORTS AND COMMENTS 1O. Consideration of Establishing a Mayor Emeritus Title andlor Position and Related Policies. City Attorney Koczanowicz provided a brief overview of research conducted regarding establishing a position or title of "Mayor Emeritus", and reviewed a list of other cities who have bestowed the title on former Mayors in recognition of long-term public service. Brief discussion was held regarding alternatives to honor former Mayors and Council Members for their years of public service to the community, whether someone bestowed with the title should have official duties or serve in an offiCial capacity, and scheduling the matter on a future agenda to receive public input. Additional discussion was held regarding adding a component to the City's upcoming 50th anniversary celebration to thank and honor all former elected officials, advisory body members, and business people for making historically significant contributions to the City over its 50-year history. Action: Upon unanimous consensus, the Council: 1) directed staff to schedule this matter for a Public Hearing in either July or August for further Council consideration and public input, and 2) directed staff to include a component to the City's upcoming 50 lh Anniversary Celebration to recognize and thank former elected officials. CLOSED SESSION At 10:40 p.m" the Council met in Closed Session regarding the following items: 1. Conference with Reat Property Negotiators Pursuant to Government Code Section 54956.8 Property: 1541 Hillcrest Road Agency Negotiator: City Manager and City Attorney Negotiating Party: LYLE Company Under negotiation: Lease Agreement 2. Conference with Legal Counsel - Anticipated LItigation Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: One (1) potential case Closed Session Announcements: At 10:40 p.m., Mayor Shoals reconvened the meeting in open session with all Council Members present, and announced there were no reportable actions taken during Closed Session. ADJOURNMENT There being no further bUsiness to come before the City Council, Mayor Shoals adjourned the meeting at 11 :20 p.m. IslJOHN P. SHOALS, MAYOR Attest: IslDONNA L. McMAHON, CITY CLERK (Approved at CC Mig 11/16/09) STAFF REPORT TO: HONORABLE MAYOR AND C.ITY COUNCIL FROM: MARTIN D. KOCZANOWICZ, CITY ATTORNEY ROBERT PERRAULT, CITY MANAGER SUBJECT: CONSIDERATION OF POLICY FOR ESTABLISHMENT OF "MAYOR EMERITUS" TITLE BACKGROUND In a recent Council meeting, the City Council discussed the possibility of establishing a Mayor Emeritus. title to be bestowed on certain members of our community. After discussion, the Council continued the item and requested that it be returned for further consideration in a public hearing to allow an opportunity for input from the residents. DISCUSSION Consistent with Council's direction, staff has returned this item for further discussion as a public hearing item. However, since the last Council meeting where this subject was discussed, the City received a communication from the member of the public withdrawing the original interest expressed for consideration of such policy (Attachment 1). In view of this communication, staff recommends that the Council table this item and reconsider it further only when and if any . further interest Is either demonstrated by the Council or communicated to the City. The Council may want to consider directing staff to incorporate a broad-based citizen recognition program as part of the City's 50th Anniversary Celebration, . ALTERNATIVES The City Council has the fallowing alternatives to consider: 1) Table the item, without any further discussion or testimony from the public. 2) Consider the item and public testimony and make a decision on a Mayor Emeritus policy for the City. RECOMMENDED ACTION Staff recommends that the Council table the item without further discussion or public testimony, APPROVED FOR FORWARDING Please Review for the Possibility of a Potential Conflict of Interest: ~None Identified by Staff 0 Bright o Shoals 0 Peterson R~ o Nicolls 0 Mires CITY MANAGER Meeting Date: Agend~~~ Staff Rsporl- Mayor E.meritus Title August 17, 2009 Page 2 FISCAL IMPACT There is no anticipated fiscal impact from the recommend action. PUBLIC NOTIFICATION The Public Hearing Notice was published in The Tribune on Friday, August 7, 2009. A copy of the agenda and this staff report were sent to the citizen who originally requested Council consideration of this item. The agenda was posted In accordance with the Brown Act. ATTACHMENT 1. Correspondence received July 13, 2009 From: peter keith Sent: Monday, July 13,20092:53 PM Subject: wlthdrawl of request PETER KEITH 865 CHARLES ST. GROVER BEACH, CALIF. 93433 805.459.2401 JULY 11, 2009 , . MAYOR JOHN SHOALS, CITY COUNCIL MEMBERS, CITY MANAGER, AND EXECUTIVE STAFF, RE: REQUEST.FOR TITLE, MAYOR EMERITUS DEAR MR. MAYOR, ET AL PLEASE ACCEPT MY SINCERE GRATITUDE FOR THE TIME, ENERGY AND CONSIDERATION YOU HAVE GIVEN TOWARD MY REQUEST FOR THE TITLE OF 'MAYOR EMERITUS'. HOWEVER, PLEASE EXCEPT THIS COMMUNICATION AS MY OFFICIAL REQUEST FOR WITHDRAWAL OF CONSIDERATION FOR THAT 'HONORARY' OFFICE. I SINCERELY REGRET ANY DISPLEASURE, ANXIETY OR DISCOMFORT I MAY HAVE CAUSED ANYONE WITH MY REQUEST FOR CONSIDERATION OF THE ABOVE NOMENCLATURE. MOST TRULY, PETER KEITH 7113/2009 Minutes: City Council Meeting Page 5 Monday, August 17, 2009 project management, proposed schedule, and cost. Parks and Recreation Director Petker reviewed estimated project costs and identified options for additional trail segments. Sherrod, RRM Design Group, stated that his firm would analyze all alternative routes for m ti-purpose trails and determine the most feasible options. Mayor Pro em Nicolls invited comments from those in the audience who wished to be heard on this atter. The foil win ers s s oke in su ort of multi- ur ose trails: - Fred Gaalswyk, res ent of Pismo Beach; and - Jack Kean, former Co cil Member and resident of Grover Beach, who also requested the City install trash rece acles along the beach boardwalk. There were no further public co ents received. Action: It was m/s by Council Memb s Mires/Bright to: 1) adopt Resolution No. 09-53 authorizing a budget amendment; and 2) opt Resolution No. 09-54 authorizing the Mayor Pro Tem to execute the agreement with M Design Group on behalf of the City for consulting services associated with the BeacH ities Trail Project to complete the Union Pacific Railroad Corridor and the additional altern 've from the Amtrak Station to the future site of the Hilton Garden Inn on EI Camino Real. The otion carried on the following roll call vote: AYES: Council Members Bright, Mires, and Mayo ro Tem Nicolls. NOES: Council Members - None. ABSENT: Council Member Peterson. ABSTAIN: Council Members - None. RECUSED: Mayor Shoals (due to a conflicf of interest). Resolullon No. 09-53: A Resolution of the City of Grover Beach, A ling the 1" Amendment to the Annual Appropriation Resolution No. 09-47 by Provldi Funding in the Amount of $2,000 to Fund the Feasibility Study for the Beach Cilies Tr . (BCT). Resolution No. 09-54: A Resolution of the City Council of the City of Grover Be h Authorizing the City to Enter Into an Agreement with RRM Design Group fo Consuiling Services Associated with the Beach Cities Trail Feasibility Study Project. At this time, Mayor Shoals returned to the dais. ORDER OF THE DAY: At this time, the Order of the Day resumed to the agenda as posted. 5. Consideration of Policy for Establishment of "Mayor Emeritus" Title. Mayor Shoals read the tille to the foregoing item, declared the Public Hearing open, and deferred to staff for a report. City Attorney Koczanowlcz stated that the Council had previously received a citizen request and then discussed the possibility of establishing a Mayor Emeritus title to bestow on certain members of the community. The Council then directed staff to schedule the matter for a Public Hearing to allow an opportunity for public input. However, after this item was scheduled and advertised as a Public Hearing, the City received written correspondence from the same citizen, Peter Keith, withdrawing his request. Mayor Shoals invited comments from those in the audience who wished to be heard on this matter. The following persons spoke against establishing the honorary title of Mayor Emeritus: - Anita Shower, Grover Beach resident; and - Jack Kean, former Council Member and Grover Beach resident. There were no further public comments received. Brief discussion was held regarding having a broader-based citizen recognition program or combining such a program with the City's upcoming 50-year anniversary celebration. Minutes: City Council Meeting Page 6 Monday, August 17, 2009 Action: Upon consensus (Council Member Peterson absent), the Council tabled the matter of establishing the honorary title of Mayor Emeritus. II GE It w s mls by Council Member BrighUMayor Shoals to approve Consent Agenda Item Nos. 6, 7, and as recommended. The motion carried on the following roll call vote: Council Members Bright, Mires, Mayor Pro T em Nicolls, and Mayor Shoals. Council Members - None. Council Member Peterson. Council Members - None. 6. eport for the Period July 27 - August 11,2009. ed as submitted. 7. Minutes of the 'Iy Council Meeting of April 6, 2009. Action: Approved e minutes as submitted. 8. Acceptance of Seism Retrofit and Rehabilltatton of Water Reservoir Number 2. Accepting improvement completed by Spiess Construction, Inc., on Water Reservoir Number 2, issuing a Notic of Completion, and authorizing the release of final retention. Action: Adopted Resolution o. 09-55. Resolutton No. 09-55: A Resa tion of the City Council of the City of Grover Beach, California, Formally Acceptin the Seismic Retrofit and Rehabilitation of Water Reservoir No.2. REGULAR BUSINESS 9. Consideration of Traffic Calming Meas es for Margarita Avenue. (Note: This item was considered earlier in t meeting, immediately after Public Hearing Item No.3.) 10. ApPointment to Parks, Recreation & Beautiflc ion Commission. (Note: This item was considered earlier in the mee g.) 11. Authorization to Enter Into an Agreement for Devel ment of a Multipurpose Trails Feasibility Study for the Beach Cities Trail. (Note: This item was considered earlier in the meeting.) 12. Acceptance of Sewer System Management Plan. Mayor Shoals read the title to the foregoing item and deferred to tall for a report. Public Works Superintendent Ford reviewed regulations adopted by the State Water Control Board in May 2006 for controlling sanitary sewer ovelflows, whic resulted in certain requirements on the City. One of the requirements called for develo ent of a Sewer System Management Plan (SSMP). He reviewed the SSMP that defined g Is for improving the sewer system infrastructure and provided an implementation plan an schedule for achieving certain goals. He then responded to questions from the Council. Mayor Shoals invited comments from those in the audience who wished to be he d on this matter. There were no public comments received. Actton: It was mls by Mayor Pro Tem NicollslCouncii Member Bright to adopt Resol ion No. 09-56 approving the completed Sewer System Management Plan prepared 'n accordance with the State Water Resources Control Board Statewide General (WDR Order No. 2006-0003-DWQ. Minutes: Special City Council Meeting Page 4 Monday, June 8, 2009 PULLED CONSENT AGENDA ITEMS None at this time. COUNCIL COMMITTEE REPORTS None at this time. CITY COUNCIL MEMBER ITEMS A. Mayor Shoals requested Council consensus to schedule discussion of the following items at a future Council meeting: o Formation of a community foundation to raise revenue for special projects or community improvements, such as street trees and park amenities. o Increasing the distance at public facility entrances to prohibit smoking beyond the 20-foot minimum distance required by the State or establishing designated smoking areas. o Creating a Mayor Emeritus Program to honor individuals who have served in the capacity of Mayor for an extended period of time. 11* o Regulations and abatement procedures for complaints regarding barking dogs. Action: Upon consensus (Council Member Mires absent), the Council agreed to schedule discussion of the foregoing items on a future Council agenda. COUNCIL COMMUNICATIONS A. Mayor Shoals objected to a local oversized display advertising the sale of alcohol. He distributed a document entitled "Saving Face - How Corporale Franchise Design Can Respect Community Identity" and suggested modifying the City's existing sign regulations. He then requested a status report regarding the City's street tree regulations and objected to allowing developments to plant 15-gallon street trees, specifically Queen Palms. He suggested requiring larger street tree plantings that were in proportion with the scale of the building. CITY MANAGER'S REPORTS AND COMMENTS 8. Development of a Grover Beach Local Stimulus Program. City Manager Perrault provided an overview of preliminary concepts for a local economic stimulus program and outlined estimated program costs and benefits for the following: Local Business Preference Policy for Purchases by the City - Establishing a policy to offer a 5% preference to local businesses for City purchases or acquisition of materials, supplies, equipment, or services on a competitive basis. For public works projects, the City would extend the preference to local contractors for qualified bids submitted within 5% or $5,000, whichever was less. This would primarily assist small businesses operating in the City, Shop Grover Beach - A program to encourage residents to patronize local businesses. This program concept was modeled after a similar program implemented by the City of Lancaster, which issued a limited number of "Shop Local" cards valued at $30 each issued on a first-come, first-served basis to residents who presented receipts for local purchases totaling $500. Program costs would be leveraged to generate additional sales tax. Business Retention Loan Program - Short-term financial assistance for small local businesses in the form of loans/grants. Loans would be for operational expenditures to those small businesses that could demonstrate economic hardship. Grants would be for tenant or fac;:ade improvements and would require matching funds. 20% Reduction in Building Permit Fees for a Single Month Program - Reduce fees during a pre-selected month to stimulate the local construction and related-trade industry.