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Novato Fire District Board of Directors Board Meeting Agenda April 3, 2017 Time: 6:00 P.M

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Novato Fire District Board of Directors Board Meeting Agenda April 3, 2017 Time: 6:00 P.M Novato Fire District Board of Directors Board Meeting Agenda April 3, 2017 Time: 6:00 p.m. Location: Fire Station 61, 2nd Floor 7025 Redwood Blvd., Novato, CA 94945 The Board meeting agenda and all supporting documents are available for public review at 95 Rowland Way, Novato, CA, 72 hours in advance of a scheduled board meeting. A fee will be charged for additional copies of board meeting documents. District facilities and meetings comply with the Americans with Disabilities Act. If special accommodations are needed, please contact the District Administrative Services Manager as soon as possible, preferably two days prior to the meeting. ROLL CALL President Steve Metcho Director William Davis Director Worth Fenner, Jr. Director Jim Galli Director Lj Silverman OPEN TIME FOR PUBLIC EXPRESSION (Please observe a three minute time limit.) This is an opportunity for any member of the public to briefly address the District Board on any matter that does not appear on this agenda. Items that appear to warrant a more lengthy presentation or Board consideration will be placed on the agenda for discussion at a future meeting. SPECIAL ANNOUNCEMENTS/PRESENTATIONS 1. Novato Youth Center Chili Academy Presentation of the proceeds check to the Novato Fire Foundation from the Novato Fire Foundation Chili Academy event at the Novato Youth Center. 2. Retirement of Deputy Chief Adam Brolan and Captain Doug Fernandez Both Deputy Chief Adam Brolan and Captain Doug Fernandez have served the Novato Fire District and the community of Novato for more than 28 years. There will be a short break for refreshments. ASSOCIATION PRESIDENTS’ REPORT This is opportunity for the President, or designee, of each labor association to address the Board. DIRECTOR MATTERS Directors may report on their activities and meetings. President may report to the Board on the Novato Fire Foundation. CHIEF’S REPORT The Fire Chief will report on the District’s business activities and operations. Agenda reviewed and approved by President Metcho Agenda – 4/3/17 On 3/24/2017 Page 1 1 CONSENT CALENDAR ITEMS These items can be acted on in one consolidated motion or may be removed from the Consent Calendar and separately considered at the request of any person. 1. Minutes of Regular Board of Directors Meeting March 1, 2017. 2. Request to Surplus 5” Hose. NEW BUSINESS 1. Purchasing Policy Revision Board approval is requested for Finance Committee and Staff’s recommendation to revise the Purchasing Policy. 2. Emergency Purchasing Policy Update Board approval is requested to accept Staff’s recommendation to update the Emergency Procurement Policy to bring the policy in line with the District’s Emergency Management and Operations policy, referenced in Resolution 2015-4. 3. JPA – For Paramedic Ambulance Billing Services for the City of Rancho Mirage Board approval is requested to accept Staff’s recommendation to enter into a Joint Powers Agreement (“JPA”) with the City of Rancho Mirage for the District to provide ambulance billing services. 4. Type 1 Engine Purchase Update Board approval is requested for additional funding in the amount of $100,000 beyond the previously approved amount for the purchase of two Type 1 Fire engines. 5. Type 3 Engine Purchase Board approval is requested to approve Staff’s recommendation to piggyback the County of Marin’s bid process and contract with Hi-Tech Emergency Vehicle Service (“Hi-Tech EVS”) for the design and build of one type 3 wildland fire engine in an amount not to exceed $430,000 in Fiscal Year 2017/2018. 6. Fire Chief Performance Review Report – Verbal Report by the Board of Directors. 7. Designate Fire Chief Mark Heine and Deputy Fire Chief Jeffrey Veliquette as designated negotiators representing the Fire District to negotiate with the Non- Sworn Administrative Staff Association (NSAS). – Verbal Report 8. Policy Committee Disbanding as a Standing Committee Board approval is requested to accept the Policy Committee’s recommendation to disband as a Standing Committee. 9. Election for Marin Local Agency Formation Commission (LAFCO) Regular Special District Representative Board to consider providing a ranked choice ballot of the three nominated LAFCO candidates to the Marin Local Agency Formation Commission. Agenda reviewed and approved by President Metcho Agenda – 4/3/17 on 3/24/2017 Page 2 2 10. Resolution 2017- 6 Arson Awareness Week Board approval is requested to adopt Resolution 2017-6, declaring May 7 through May 13th, 2017 as ARSON AWARENESS WEEK; Preventing Arson at Houses of Worship. 11. Marin County Employees’ Retirement Association (MCERA) Actuarial Valuation Report as of June 30, 2016 Board to receive the report from MCERA. 12. Adoption of Resolution 2017-5, Proclaiming May 1-7, 2017 as Wildfire Awareness Week Board approval is requested to adopt Resolution 2017-5, proclaiming May 1-7, 2017 as Wildfire Awareness Week 13. Adoption of Resolution 2017-7, Designation of Applicant’s Agent Resolution for Non-State Agencies, which authorize certain District personnel to execute applications seeking certain federal financial assistance and/or state financial assistance under the California Disaster Assistance Act for dealing with disaster related damage. COMMITTEE REPORTS Directors may report on committee activities and meetings. 1. MERA (Director Silverman and President Metcho) 2. City of Novato As Successor Agency to Dissolved Redevelopment Agency (Finance Director Hom and Director Davis) 3. Finance Committee (Directors Davis and Fenner, Jr.) 4. Policy Committee (Director Silverman and Director Galli) 5. Ad Hoc Board Manual Review Committee (President Metcho and Director Fenner) FINANCIAL REPORTS 1. Revenues, Expenditures and Changes in Fund Balance Financial Report, February 2017 2. Revenues and Expenditures Detail Financial Report February 2017 3. Vendor Summary Financial Report, February 2017 4. Approved Contracts Report Agenda reviewed and approved by President Metcho Agenda – 4/3/17 on 3/24/2017 Page 3 3 INFORMATION Items of a general nature that the staff wishes to bring to the attention of the Board. 1. Customer Satisfaction Survey Report, February 2017 2. Written Communications CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9 of the Government Code: 1 case 2. CONFERENCE WITH LABOR NEGOTIATORS Government Code Section 54957.6 Agency Designated Representative: Fire Chief Mark Heine and Director James Galli Employee organization: Novato Professional Firefighters Association, IAFF Local 1775 3. CONFERENCE WITH LABOR NEGOTIATORS Government Code Section 54957.6 Agency Designated Representative: Fire Chief Mark Heine and Deputy Fire Chief Jeff Veliquette. Employee organization: Non-Sworn Administrative Staff (NSAS) ADJOURNMENT Agenda reviewed and approved by President Metcho Agenda – 4/3/17 on 3/24/2017 Page 4 4 Presentation(s) Section 5 Association Presidents’ Report (verbal report) 6 Directors’ Matters (Verbal Report) 7 Chief’s Report (verbal report) 8 Consent Calendar Items Section 9 Novato Fire District Board of Directors Regular Board Meeting Minutes March 1, 2017 1 The meeting was called to order by President Metcho at 6:00 p.m. in the Board meeting room at 2 Station 61, 7025 Redwood Blvd., Novato CA, 94945. 3 4 ROLL CALL 5 President Steve Metcho, Vice President Bill Davis, Secretary/Treasurer Jim Galli and Directors 6 Worth Fenner, Jr. and Lj Silverman. 7 8 STAFF MEMBERS PRESENT 9 Fire Chief Mark Heine, Battalion Chiefs, Dmitri Menzel and Jeff Veliquette, Recording 10 Secretary Jeanne Villa and Lauren Pallas. 11 12 OPEN TIME FOR PUBLIC EXPRESSION 13 No public comments were made. 14 15 ASSOCIATION PRESIDENTS’ REPORT 16 No report. 17 18 DIRECTOR MATTERS 19 Director Silverman visited the EOC to view the operations during the most recent storm. 20 21 Director Davis commented on his visit to the EOC, and that he had talked with Fire Marshal Bill 22 Tyler about the potential new FireWise communities. It’s the District’s goal to have all 14 23 Wildland Urban Interface communities organized as FireWise communities. Director Davis 24 noted that the Marin Valley Mobile Home Park is the best organized and could be helpful in 25 marketing the FireWise structure to potential new communities. 26 27 Director Davis also mentioned that he plans to attend the City of Novato City Manager State of 28 the City address on March 2. He encouraged everyone to attend so that the District and the City 29 can create and maintain strong partnerships on important issues like CERT, Firewise and the 30 EOC. 31 32 President Metcho mentioned the excellent info and easy to understand format at the Strategic 33 Planning meeting held 2/23/2017. He thanked the Fire Chief and Jeanne Villa and staff for their 34 work putting together the information that was shared with the Board. 35 36 CHIEF’S REPORT 37 Fire Chief Heine reported: 38 39 Next Policy Committee meeting is March 17. 40 Next Finance Committee meeting is April 18. Draft minutes 3 /1/17 BOD Meeting Page 1 Consent Calendar 1 10 41 Regular Board needs to be moved, but will be handled under New Business. 42 43 The District will host a Badge Pinning ceremony for newly promoted Deputy Chief Jeff 44 Veliquette on April 13. 45 46 Captain Doug Fernandez announced his retirement after 29 years with the District. His 47 retirement party will be combined with that of retiring Deputy Chief Adam Brolan on March 28. 48 Details will be sent via email. 49 50 The recent retirees will be honored at the 4/3/17 Board Meeting. 51 52 The Strategic Plan planning phase is complete, and the final document will be formatted in the 53 next few weeks and then used in the Budget Planning process. 54 55 The Finance Division released the only Popular Annual Financial Report (PAFR) by a Fire 56 District in the United States, and was given an award by the Government Finance Officers’ 57 Association.
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