Protecting Your Privacy If You Are Instructed to Use

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PROTECTING YOUR PRIVACY IF YOU ARE INSTRUCTED TO USE GOOGLE VOICE TO CALL STUDENTS Some districts are requiring teachers to call students by phone during this time of distance learning. Because districts do not want you give away your personal phone number, they are suggesting the Google Voice app, which assigns an anonymous phone number through the app. As a public employee, all of your work-related communications are subject to public records laws— including all communications associated with these calls. Your district, as your employer, may request to see your work-related communications. If you have any sort of Google account (Gmail, web browsing, Google Maps, etc.), Google Voice will attach to your Google account. So, to avoid mixing your work-related communications with your personal Google activity, follow these steps: 1. Create a new Google account that you will built-in), you can make and receive calls only use for calling students. Use a from https://voice.google.com. professional username that identifies you as a teacher at your school. For example: 5. Only use this account to call students LASTNAME.SCHOOLINITIALS and their parents/guardians. All written communication (e-mails, notifications, 2. Use a password for this account that is not reminders, etc.) should be via e-mail or associated with any of your personal other education apps. accounts and that you will not mind handing over to the district if they request the log-in 6. Never text students from your personal information. cell phone or any other social media app. The DOE finds this highly inappropriate and 3. Create a Google Voice account connected may seek to suspend your teaching to this new Google account. certificate. 4. Google Voice allows calling from web 7. Sign out from your work-related Google browsers on a computer, so you can avoid account every time you are finished making installing software on your personal cell work-related phone calls to ensure that your phone if you’d like. It’s possible in any personal Google browsing history, location, modern browser; as long as you have a and other data are not associated with your microphone on your computer (external or work-related Google account. .

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