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Minimum Operating Standards for All Clubs July 2019 Contents Minimum Operating Standards for all clubs July 2019 Contents Foreword 3 Part 1. Club Minimum Operating Standards 4 Part 2. Associated Funding 8 2.1. Player Improvement funding breakdown by league – Premiership (including Medical), National 1, National 2, National 3, Women’s Premiership 2.2. How to claim 2.3. Travel Support 2.4. Participation 2.5. Club Sustainability Fund 2.6. Rugby Development Officer Funding 2.7. Mitsubishi Motors Conference Participation Funding 2.8. Professional Player Reward Scheme 2.9. Club Accident Insurance Scheme 2.10. Club Ticket Commission 2.11. Referee Expenses Part 3. Club Minimum Operating Standards Terms and Conditions 2019/20 23 Part 4. Appendices - (Including Acceptance Form) 28 2 Scottish Rugby Minimum Operating Standards July 2019 | All Clubs Dear Club Secretary Minimum Operating Standards 2019/20 To support the continued delivery of Agenda 3 - Scottish Rugby’s plan to work together with clubs, schools and the wider community to create a bright future for club rugby at all levels in Scotland - Scottish Rugby’s Club Minimum Operating Standards and the Club Sustainability Award enter their second year for season 2019/20. To be able to participate in rugby in Scotland and to be eligible for funding, your Club must meet the Minimum Operating Standards and accept and comply with the terms and conditions attached to those standards. The purpose of this document is to set out the Scottish Rugby funding available to your Club on the basis you meet the Minimum Operating Standards and accept and comply with the terms and conditions. This also encompasses funding around travel, player insurance, pro-player rewards, referee expenses and club ticket commission. We are doing this to help clubs develop in a more sustainable way, by: • Separating the core elements of your activities (which are the minimum standards) from the additional elements (the Club Sustainability Award); • Introducing funding that reflects what you’re doing (so if your Club is doing more to develop rugby opportunities in your local community there is more support available); and • Setting defined levels through bronze, silver and gold criteria for clubs to achieve and providing incentives for clubs to reach those levels. The Club Sustainability Award guidance, criteria, application/award timetable and application form were provided to clubs at the end of 2017. An updated version of these documents for season 2019/20 will be published and made available to clubs in July 2019. Clubs who did not apply last year, may do so this year. If your Club meets the Minimum Operating Standards and wishes to accept the relevant terms and conditions, please arrange for the Acceptance Form set out in the appendices to this document to be signed by your Club’s President and Secretary. Then return it to the Rugby Development Administration Team by e-mail at [email protected] or by post at Rugby Development, BT Murrayfield no later than 9 August 2019. By signing and returning the Acceptance Form, your Club will be making a declaration that you meet the Minimum Operating Standards and will enter into a legally binding contract with Scottish Rugby, based on the relevant terms and conditions. If your club is unsure of the meaning or effect of any of the terms included in this document, it should seek independent advice. Should you have any queries regarding the attached information, please contact your Regional Team. Yours sincerely, SHEILA BEGBIE MBE Director of Rugby Development 3 Scottish Rugby Minimum Operating Standards July 2019 | All Clubs Part 1: Club Minimum Operating Standards The Minimum Operating Standards represent essential compliance and operational standards that your Club should already be meeting (or have established) to operate in a safe and responsible way in accordance with good governance principles. These should already be familiar to you. If your Club meets the Minimum Operating Standards set out below and accepts and complies with the Minimum Operating Standards Terms and Conditions (set out in Part 3 of this document), it will be eligible to: • Participate in Scottish Rugby’s league and cup competitions; • Receive £2,500 from Scottish Rugby in Season 2019/20 (payable in May 2020)*; and • Receive other Scottish Rugby funding as set out in part 2 of this document below *If your Club has not applied for (or has not been successful in its application for) a Club Sustainability Award. The Minimum Operating Standards are as follows (where a defined term is used then the relevant definition in the Minimum Operating Standards Terms and Conditions shall apply): Category Criteria Player Welfare RugbyRight: All active club coaches and match officials must be qualified as RugbyRight by 31 October 2019. Any RugbyRight course completed in season 2018-19 may be carried over to season 2019-20. Any new coach or referee who starts post 31 October 2019 must undertake the RugbyRight course before getting involved in coaching or refereeing. Medical/First Aid: Wherever rugby matches are played or training is conducted there must be: - Appropriate first aid cover and equipment provided (determined by an appropriate risk assessment); - Access to a telephone to ensure emergency services can be called immediately and; - Clear vehicular access for an ambulance or other emergency vehicle. Please note: that it is Scottish Rugby’s intention to introduce the minimum standard that a qualified first aider must be present at all rugby matches from Season 2020/21. Are You Ready to Play Rugby? policies: Comply with Scottish Rugby’s Are You Ready to Play Rugby? policies. Breaches of the AYRTPR policies may have an impact on a Club’s overall funding. Serious Injury Reporting: Promptly complete and submit a Serious Injury Report via SCRUMS to Scottish Rugby where any player has a rugby injury or related illness and as a result: - Attends hospital or is seen by a medical practitioner - Has a suspected or confirmed concussion - Requires time away from the game* Reports to be submitted within the following time limits: Suspected spinal injury or potential life-threatening injury - immediately All other injury types - within 7 days of date of injury *According to World Rugby ‘Time loss injury was defined as the inability to participate fully in training or match play after an injury that occurred during either rugby training or game’. Concussion: Comply with Scottish Rugby’s Concussion policy. Breaches of the Concussion policy may have an impact on a Club’s overall funding. 4 Scottish Rugby Minimum Operating Standards July 2019 | All Clubs Category Criteria Child Protection Child Protection Policy: All Clubs with youth players or participants, or who undertake youth activity, (for the purposes of this or who maintain a youth section must: section, “youth” means a Operate and maintain a Child Protection Policy in respect of the Club that is easily accessible to all Club person aged 18 or under) members (and prospective members) via their website (as a minimum) and other social media channels. Child Protection Officer: All Clubs with youth players or participants, or who undertake youth activity, or who maintain a youth section must: Appoint a Child Protection Officer in respect of the Club to take the lead on all aspects of child protection and safeguarding within the Club (and must ensure that that person’s contact details are clearly visible on the Club’s website/social media pages); and ensure that the Club’s Child Protection Officer: i) has completed the relevant child protection training as required by Scottish Rugby ii) maintains complete and accurate PVG Records in respect of the Club and its activities; and iii) accurately completes and signs the Secondary Organisation Form for Disclosure Scotland. PVG Membership: All Clubs with youth players or participants, or who undertake youth activity, or who maintain a youth section must: Ensure that all persons undertaking regulated work at the club, such as any coaching of rugby at youth level have satisfactorily completed the Protecting Vulnerable Groups (PVG) application process, become a PVG scheme member and provided an up to date PVG number to Scottish Rugby; or if an existing PVG member completed a Scheme Record Update application to link them to their club, and Ensure that all persons undertaking or participating in any coaching of rugby at youth level have satisfactorily completed the Child Protection training included as part of RugbyRight. Governance Maintain good standards of governance, including maintaining an open constitution, maintaining key office bearers, submitting annual accounts, maintaining and operating in accordance with a defined code of conduct and holding an Annual General Meeting. Clubs must submit documentation relating to the above when asked to do so by Scottish Rugby and by no later than the specified deadline. Failure to submit requested documentation may affect club funding. Insurance, Scottish Rugby Club Accident Insurance: Comply with the insurer’s terms and conditions and any Regulatory & Legal relevant requirements of Scottish Rugby in respect of the Scottish Rugby Club Accident Insurance Scheme (including returning a completed proposal form in the format provided by Scottish Rugby by no later than the date specified by Scottish Rugby). The Scheme provides free catastrophic injury cover to those playing for an insured team. In addition, Scottish Rugby strongly recommends that all clubs (a) discuss with their players whether the optional temporary injury cover should be taken out by the club; and (b) recommend to their players that they each consider whether, in their personal circumstances, they should be making further insurance provision for themselves. Other Club Insurance: Maintain appropriate and sufficient insurance cover in respect of your Club’s activities, including but not limited to public liability cover in respect of your club’s non-rugby activities (playing matches/training) and, where applicable, employer’s liability insurance.
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