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Council Meetings Are Streamed Live and Archived on the Municipal Website

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Council Meetings Are Streamed Live and Archived on the Municipal Website NOTICE OF THE REGULAR MEETING OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE DISTRICT OF OAK BAY TO BE HELD IN THE COUNCIL CHAMBERS, OAK BAY MUNICIPAL HALL, 2167 OAK BAY AVENUE, VICTORIA, BC, ON MONDAY JANUARY 22, 2018. ADJOURNMENT TO IN CAMERA AT 6:00 PM AND REGULAR BUSINESS AT 7:00 PM. WE ACKNOWLEDGE THAT THE LAND ON WHICH WE GATHER IS THE TRADITIONAL TERRITORY OF THE COAST AND STRAITS SALISH PEOPLES. SPECIFICALLY WE RECOGNIZE THE LEKWUNGEN SPEAKING PEOPLE, KNOWN TODAY AS THE SONGHEES AND ESQUIMALT NATIONS, AND THAT THEIR HISTORIC CONNECTIONS TO THESE LANDS CONTINUE TO THIS DAY. PLEASE NOTE: VIDEO RECORDINGS OF MEETINGS ARE STREAMED LIVE AND ARCHIVED ON THE MUNICIPAL WEBSITE AMENDED AGENDA (See Item No. 6) ADJOURNMENT TO IN CAMERA: 1. Motion to Adjourn to In Camera Moved by: Seconded by: That: 1. in accordance with sections 90(1)(a), the open portion of the meeting of Council will be adjourned to discuss: personal information about identifiable individuals who hold or are being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality. 2. The open portion of the meeting reconvene at 7:00 PM OPEN PORTION OF THE MEETING TO RECONVENE AT 7:00 PM: MINUTES AND REPORTS: 2. Council January 8, 2018 3. Committee of the Whole January 15, 2018 Page 1 of 172 MAYOR'S REMARKS: 4. Mayor's Remarks Mayor's Remarks Procedure Sheet PUBLIC PARTICIPATION PERIOD: 5. This is an opportunity for members of the public in attendance at the meeting to address Council regarding topics that directly impact the District of Oak Bay. Please join us at the podium and: • State your name, municipality of residence and the topic of your remarks; • Print your name and municipality of residence on the speakers’ sheet; • Keep your remarks brief, not exceeding 3 minutes; and • Address all comments through the Chair. Speakers should note that video recordings of Council meetings are streamed live and archived on the municipal website. A total time of twenty (20) minutes is allotted by the Procedure Bylaw for the entire public participation period during a Council meeting. Public Participation Procedure Sheet COMMUNICATIONS: 6. Capital Regional District Transportation Service Establishment Bylaw 4093, 2018 Addenda - Presentation - CRD - Regional Transportation Service, Received January 19, 2018 Note - Director of Corporate Services - CRD Bylaw No. 4093 Corresp. - Council Support for Bylaw 4093 - CRD, Jan. 12, 2018 Rpt. Attach 1 - Frequently Asked Questions Bylaw 4093, Jan. 2018 Capital Regional District Transportation Service Establishment Bylaw No. 4093, 2018 7. Request for Early Capital Approval - Replacement of Condenser Report - Director of Financial Services, Jan. 22, 2018 8. Municipal Reserve Funds Report Report - Director of Financial Services, Jan. 22, 2018 Page 2 of 172 9. Heritage Revitalization Agreement (HRA00004) and Heritage Designation (HAD00008)- 638 / 644 Beach Drive Report - Acting Director of Building and Planning, Jan. 16, 2018 Bylaw No. 4697, 638 and 644 Beach Drive Heritage Designation Bylaw, 2018 Bylaw No. 4698, 638 and 644 Beach Drive Heritage Revitalization Agreement Authorization Bylaw, 2018 Bylaw No. 4698, Schedule 'A' - Heritage Revitalization Agreement Bylaw No. 4698, Schedule 1 - Plan of Subdivision Bylaw No. 4698, Schedule 2 - Conservation Plan Bylaw No. 4698, Appendix A - Research Summary Bylaw No. 4698, Appendix B - Drawings Bylaw No. 4698, Schedule 3 - Plans and Drawings Bylaw No. 4698, Schedule 4 - Confirmation of Commitment Bylaw No. 4698, Schedule 5 - Certificate of Compliance Bylaw No. 4698, Schedule 6 - Variances to the District of Oak Bay Zoning Bylaw No. 3531, 1986 10. Building and Planning Department Monthly Report of Active Land Use Applications Report - Acting Director of Building and Planning, Jan. 12, 2018 11. Oak Bay Advisory Planning Commission Minutes Note - Deputy Director of Corporate Services - APC Minutes - Oct. 3, 2017 Minutes, APC, October 3, 2017 12. Oak Bay Heritage Commission 2017 Annual Report Note - Deputy Director of Corporate Services - Referral of Oak Bay Heritage Commission 2017 Annual Report Report - Oak Bay Heritage Commission Chair, Received Dec. 2017 13. Oak Bay Heritage Commission Minutes Note - Deputy Director of Corporate Services - HComm Minutes - Nov. 14, 2017 and Dec. 12, 2017 Minutes, Heritage Commission, November 14, 2017 Minutes, Heritage Commision, December 12, 2017 Page 3 of 172 CORRESPONDENCE - UPCOMING AGENDA ITEM(S): 14. No new correspondence to be received at this time NEW BUSINESS/REPORTS FROM OTHER COMMITTEES: 15. New Business & Verbal Reports • New Business • Report on the Capital Regional District • Other Verbal Reports RESOLUTIONS: 17. 2018 BC Mayors' Caucus Resolution Notice - Attendance at the BC Mayor's Caucus 18. 2018 Association of Vancouver Island and Coastal Communities Convention Resolution Notice - Attendance at the Association of Vancouver Island and Coastal Communities Convention 2018 BYLAWS: 19. Bylaw Memorandum Bylaw Memorandum - Deputy Director of Corporate Services, Jan. 18, 2018 20. For First and Second Reading and Setting of a Public Hearing Date Zoning Bylaw Amendment Bylaw No. 3531.102, 2018 Plans - ZON - 687 697 St Patrick Street, Oct. 19, 2017 Report - Acting Director of Building and Planning, Jan. 2, 2018 Rpt. Attach. 2 - Parking Review, Watt Consulting, Oct. 16, 2017 Rpt. Attach. 3 - Arborist Report, May. 10, 2017 Rpt. Attach. 4 - Draft Zoning Amendment Bylaw ADJOURNMENT: 21. Motion to Adjourn Page 4 of 172 MINUTES of the meeting of the MUNICIPAL COUNCIL of The Corporation of the District of Oak Bay, held in the Council Chambers, Oak Bay Municipal Hall, 2167 Oak Bay Avenue, Victoria, B.C., on Monday January 8, 2018 at 7:00 PM. We acknowledge that the land on which we gather is the traditional territory of the Coast and Straits Salish Peoples. Specifically we recognize the Lekwungen speaking people, known today as the Songhees and Esquimalt Nations, and that their historic connections to these lands continue to this day. PRESENT: Mayor N. Jensen, Chair Councillor H. Braithwaite Councillor T. Croft Councillor M. Kirby Councillor K. Murdoch Councillor T. Ney Councillor E. Zhelka STAFF: Chief Administrative Officer, H. Koning Director of Corporate Services, W. Jones Director of Financial Services, D. Carter Acting Director of Building and Planning, D. Jensen Director of Engineering Services, D. Horan CALL TO ORDER: 1. Motion to amend agenda MOVED and seconded: That the agenda be amended to bring forward Item 8, Greater Victoria Public Library 2018 Final Budget and 2018 – 2022 Five Year Financial Plan for consideration in advance of the Minutes and Reports Section and to include consideration of a resolution to issue DVP00031 as Item No. 14, as circulated on the amended agenda. CARRIED COMMUNICATIONS: 2. Greater Victoria Public Library 2018 Final Budget and 2018 - 2022 Five Year Financial Plan Note - Deputy Director of Corporate Services - Greater Victoria Public Library - Budget 2018 Presentation - 2018 Library Budget - GVPL, Jan. 8, 2018 Corresp. - 2018 Budget and Five Year Financial Plan - GVPL, Oct. 31, 2017 Corresp. - 2018 Final Budget and 2018 - 2022 Five Year Financial Plan - GVPL, Received Oct. 31, 2017 R. Martin, Board Chair and M. Sawa, CEO of the Greater Victoria Public Library appeared to present the Library’s 2018 budget and 2018 – 2022 Five Year Financial Plan. 1 Page 5 of 172 District of Oak Bay Council Meeting Monday, January 8, 2018 MOVED and seconded: That Oak Bay’s share of the 2018 operating budget for the Greater Victoria Public Library in the amount of $1,166,022.00 be approved. CARRIED MINUTES AND REPORTS: 3. Council September 11, 2017 September 18, 2017 Special Council December 11, 2017 December 18, 2017 Committee of the Whole September 18, 2017 December 11, 2017 Public Hearing September11, 2017 MOVED and seconded: That the minutes of the Council meetings held September 11 and 18, 2017; Special Council Meetings held December 11 and 18, 2017; Committee of the Whole Meetings held September 18 and December 11, 2017; and Public Hearing held September 11, 2017 be adopted. CARRIED MAYOR’S REMARKS 4. Mayor Jensen expressed the community’s great sorrow resulting from the tragic deaths of two young girls on December 25, 2017. He expressed Council’s appreciation for the community’s support for the family and he thanked the many people who assisted in organizing the candle light vigil. PUBLIC PARTICIPATION PERIOD: 5 The following person addressed Council during the Public Participation Period: K. Jordan, Oak Bay, thanked Council for its role in organizing the December 31, 2017 candle light vigil. 2 Page 6 of 172 District of Oak Bay Council Meeting Monday, January 8, 2018 COMMUNICATIONS: 6. Request for Early Capital Approval - Fireman's Park Retaining Wall & Dugout Replacement Report – Director Parks, Recreation & Culture, Jan. 8, 2018 MOVED and seconded: That early approval of $47,000, with $17,000 of those funds to come from Carnarvon Minor Baseball, be granted to allow for replacement of the retaining wall and dugouts at the lower diamond at Fireman's Park. CARRIED 7. Heritage Foundation Grant Report - Director of Financial Services, Jan. 8, 2018 MOVED and seconded: That Council direct staff to process the Victoria Foundation cheque for $1,298.00, and in turn issue a grant to the Oak Bay Heritage Foundation for the same amount, indicating that it is to be used towards its Endowment Fund. CARRIED 8. Public Works Goods and Services Tender Awards Report - Deputy Director of Financial Services, Jan. 8, 2018 MOVED and seconded: That Council award the tenders as follows: PW01-2018 - Backhoe Rental Tender - Northridge Excavating Ltd, based on low bid; PW02-2018 - Gravel Supply Tender - Lehigh Materials, based on low bid; PW03-2018 - Ready Mix Concrete Tender - Trio Ready Mix, based on low bid; and PW04-2018 - Tandem Truck Rental Tender - Lopeter Trucking Ltd, based on low bid.. CARRIED 3 Page 7 of 172 District of Oak Bay Council Meeting Monday, January 8, 2018 NEW BUSINESS FROM OTHER COMMITTEES 9.
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