Minutes of the Meeting of North Parish Council held on the 1st March 2016

PRESENT: Cllrs. Denia Turnbull (Chairman), Frances Neave, Paul Chivers, Annie Maclean, Keith Phillips and Peter Stephens

In attendance: Mrs Louise Chater (Clerk), District Cllr. Paul Jarvis, County Cllr. Simon Oakley and two members of public.

38.16 PUBLIC QUESTION TIME ON MATTERS ON THE AGENDA Two residents of were in attendance to gather evidence with regard to the views of the parish council on the proposed A27 developments. They confirmed that they lived North of the City, however they had an open mind and wished to understand the issue.

39.16 APOLOGIES AND REASONS FOR ABSENCE Cllr. Tim Russell – prior commitment Cllr. Hugo Wall – prior commitment Cllr. Rob Callaway-Lewis – work commitment

40.16 CODE OF CONDUCT 1. Declarations of Interest of items included on the agenda – 46.16(i) Cllr. Stephens. 2. Dispensation Request – none.

41.16 MINUTES 19.16 amended to read. He stated that the hedgerow on the Lagness Road adjacent to the properties provided a safety barrier and sound protection from the road. Cllr. Chivers stated that this route had been a traditional crossing point and some children returning from school continue to use this route and if the Mill Lane hedgerow was cut back this would make it safer. 23.16 ‘would’ amended to ‘might’. 36.16(1) amended to read: Cllr. Chivers reported that B&M had rodded the drain in Post Office Lane at the end of Church Road. In addition, the minutes were amended to show Cllr. Phillips in attendance. On a proposal by Cllr. Neave, it was RESOLVED to agree and sign the minutes of the meeting held on the 2nd February 2016; this was duly completed.

42.16 COUNTY COUNCILLOR’S REPORT RELEVANT TO THE PARISH County Cllr. Oakley reported: 1. Council Tax – The County Council had resolved to increase their proportion of the council tax by 3.95% The County Council had highlighted the need for continued work on drainage system t and had allocated £½ million to Operation Watershed. 2. Minerals Plan – the short list of sites would be published next month. 3. Boundary Review – the decision by the Boundary Commission was expected to be received in May. 4. Winter Maintenance – the County Council were issuing snow shovels to Parish Councils. 5. A27 Chichester Bypass – the County Council would review the options on 30th March and 15th April.

County Cllr. Oakley understood that halls had been booked by Highways in , and Wittering but the officers had not been able to confirm this information with Highways England.

Highways England had not published the date of commencement of consultation. The County Council continued to seek an extension of time.

The Chairman asked if the plans would be issued to Parish Councils in hard copy. County Cllr. Oakley was unable to confirm if this would be the case but advised that if it was only issued online and the information was not clear then Highways England should be contacted immediately.

It was noted that the consultation period would be followed by an assessment period. Highways England’s website stated that it expected to be in the position to publish the preferred choice by the end of 2016; a second consultation period would then be held on the preferred choice.

2 43.16 DISTRICT COUNCILLOR’S REPORT RELEVANT TO THE PARISH District Cllr. Jarvis reported: 1. Local Boundary Review – Council were looking to reduce the number of elected members from 45 to 36 to equalise the

number of people each member represents. However, he did not think

that would be adversely affected.

2. Light pollution – District Cllr. Jarvis reported that he had spoken to a number of officers, and had come to the conclusion that there was not an easy answer. The issue with older sites, in particular the ones that had planning permission a considerable time ago, was that it was unlikely that there were planning conditions with regard to lighting attached to the permission. A number of the sites had CLERK planning restrictions and therefore he recommended the Parish Council identify the sites that were in breach of the planning conditions. It was agreed that the Clerk would carry out the research, and the council would then contact the appropriate grower prior to notify enforcement. It was noted that a member of West Growers had raised the issue with growers in the area and it was hoped that this would alleviate some of the issues. 3. Community Infrastructure Levy had been adopted and was now being charged where appropriate. 4. Council Tax – the District Council had resolved to increase their proportion of the council tax by 3.4%

44.16 MATTERS ARISING FROM THE MINUTES None.

45.16 PLANNING 1) To consider all notified planning permission applications

16/00424/ELD - Case Officer - Chris Bartlett Mr & Mrs Jimmy and Faye Chatfield 10 Acres Land North of Fisher Common Nursery Fisher Lane North Mundham PO20 1YU Continuous occupation for in excess of 4 years of barn style building erected under planning permission 10/00517/FUL granted on 28 April 2010. On a proposal by Cllr. Stephens it was RESOLVED to object to this application.

Concern was expressed with regard to the five statutory declarations which accompany the application; the Council believed they provide little credible evidence that this site had been in residential occupation for the last four years. Examination of the register of council tax bands and

3 Royal Mail’s ‘Postcode Finder’ showed no entry for this property. Members of the Council had not observed regular comings and goings from the property and for much of the time the access gate had been chained and padlocked shut.

Photographic evidence shows that the major conversion work to the building from its original built form did not take place until the second half of 2015. The breach of planning regulations was reported to the District Council’s planning enforcement office at this time when the changes were noticed.

In 2013, the same applicant submitted an application for the erection of an open fronted barn (13/02768/FUL). The planning statement describes the site “Within the yard there is an “L” shaped stable building comprising five stables and a tack room which was granted planning permission in 2008 (08/04286/FUL) and a hay and machinery barn granted permission in 2010 (10/00517/FUL).” There was no mention of any residential use. The Henry Adams planning statement states that the barn (subject of this application) was a hay and machinery barn being used for the storage of hay. The report also states that the nearest dwelling was approximately 35metres on neighbouring property to the south east and no reference was made to another dwelling on this property. The supporting paperwork for this application also includes a report by the planning officer who conducted a site visit on 18 September 2013. Although the applicant claims his family were in residence at that time, there was no mention in this report of any form of residential accommodation; it simply refers to ‘a stable complex’.

16/00307/DOM - Case Officer: - Paul Hunt Mr S Sharpe Mill Mill Lane Runcton Chichester Replacement kitchen. On a proposal by Cllr. Stephens it was RESOLVED to object - whilst the council supports the application in principle it was concerned that there should be more precise information for a grade II listed building in the conservation area. The council would be happy to re-consider the same proposal with more accurate information.

4 16/00308/LBC - Case Officer: - Paul Hunt Mr S Sharpe Runcton Mill Mill Lane Runcton Chichester Replacement kitchen. On a proposal by Cllr. Stephens it was RESOLVED to object - whilst the Council supports the application in principle it was concerned that there should be more precise information in support of an application for list building consent. The council would be happy to re-consider the same proposal with more accurate information.

16/00253/TCA - Case Officer: - Henry Whitby Mr Adam Threlfall Springdale Cottage Runcton Lane Runcton Notification of intention to crown reduce by 40% on 1 no. Mimosa tree (T1). Reduce west sector by up to 4m, crown raise by up to 5m and reduce limbs overhanging boundary by no more than one third on 1 no. Monterey Cypress tree (T2). Thin by 30% first major limb growing east, remove branch growing east into shrubs, crown raise by up to 4m (removing limbs of 100mm or less in diameter) and reduce limbs (overhanging boundary) up to 6m (above ground level) by no more than a third on 1 no. Canadian Maple Tree (T3). On a proposal by Cllr. Stephens it was RESOLVED to object as the council were concerned about the poor quality of the submission. The council would re-consider the application with the provision of better information.

16/00357/TPA –Case Officer – Henry Whitby Fletcher Close North Mundham Crown reduce by 30% and crown lift by up to 10-12m (above ground level) (removing overhanging branches, sucker growth and epicormic growth) on 3 no. Lime trees {T4- T6) and 4 no. Sycamore trees (T7-T9 and T12). Fell 1no. Sycamore tree {Tll). All 8 no. trees were subject to NM/05/00022/TPO.

On a proposal by Cllr. Stephens it was RESOLVED to object : 1. These are significant trees in the North Mundham urbanscape and the 30% crowning and lifting to 10 -12 metres would have a major impact on the trees 2. 5 out of the original 12 protected trees had previously been removed. 3. Concern was expressed that the application was inconsistent, in particular, question 8 of the application form. The Tree Report submitted with the application states that the proposed work to trees T4, T5, T6, T7, T8, T9 and T11 was because there was a risk

5 of the tree falling or of it causing damage. 4. The trees were positioned round the perimeter of the property, and they look reasonably healthy and there was no meaningful evidence presented to satisfy the requirements of question 10 of the application.

2) Updates from Chichester District Council, County Council and Arun District Council

15/03984/OUT Mr & Mrs Tebbitt The Pine Place Lagness Road Runcton Chichester Construction of 4 no. dwelling houses and associated works. WITHDRAWN

15/04094/DOM Mr A Rittman Struie Cottage Fisher Lane North Mundham Single storey side extension. PERMIT

15/04160/FUL – Case Officer – Katherine Rawlins Mr Luke Leleiu Land South Of Stoney Lodge School Lane North Mundham Erection of 25 dwellings and associated access, parking, gardens and landscaping PENDING CONSIDERATION – it was noted that the CIL Exemption form states 25 dwellings including seven affordable rented homes and three shared ownership consisting of: four x one bedroom flats, two x one bed bungalows, one x two bed bungalow. Shared ownership two x two bed and one x three bedroom houses.

6

15/04188/FUL – Case Officer - James Cross Mr Charl Syeyn Natures Way Foods Unit 3 Chichester Food Park Bognor Road Chichester Erection of semi-permanent structure for the storage of packaging materials. PERMIT

15/04174/ADV - Case Officer: - Paul Hunt Park Holidays UK Layby North East Of Leythorne Lake Vinnetrow Road Runcton Freestanding pole mounted welcome board. REFUSE

15/04179/FUL - Case Officer: - Maria Tomlinson Mr J Strachan The Chalet Southgate Farm Fisher Lane North Mundham Erection of replacement dwelling. Resubmission of NM/15/02119/FUL. PENDING CONSIDERATION

16/00023/TCA - Case Officer – Henry Whitby Mr John Denby Waterside Runcton Lane Runcton Notification of intention to crown raise by up to 8m (above ground level), crown thin by 15% and remove 2 no. limbs (1 at 1.5m and 1 at 3m) on 1 no. Sycamore tree (1). Remove 1st major limb (over shed) and crown thin by 15% 1 no. Lime tree (2). Reduce 1st major limb (on south sector, growing over greenhouse) by 2-3m or 2/3rds to major growth point and crown thin by 15% on 1 no. Plane tree (3). Fell 1 no. Sycamore tree (4). Crown raise by up to 6m (above ground level) on 2 no. Beech trees (5 and 6). PENDING DECISION

15/02343/FUL Case officer - Katherine Rawlins Mr Tim Gleeson Land To South Of A259 Bognor Road Oving Chichester Crop research, technology and multiplication centre, encompassing approximately 2.83 hectares of varietal trial plots, DEFRA official seed testing station, laboratory, ancillary offices, pack house and parking and associated landscaping, incorporating 1,591 cubic metres balancing pond. PENDING CONSIDERATION – date for determination extended to 24th March 2016

15/02356/FUL - Case Officer: - Rhiannon Jones

7 Park Holidays UK Lakeside Holiday Park Vinnetrow Road Runcton Use of land for the stationing of 37 no. lodge style holiday caravans and associated facilities. PENDING CONSIDERATION – noise impact assessment submitted 15th February 2016

15/02090/FUL - Case Officer: - Caitlin Boddy Mr A Hutchings Old Barn Nursery Fisher Lane North Mundham Erection of dwelling for agricultural worker. PENDING CONSIDERATION

NM/14/01721/FUL Mr David Langmead Chichester Food Park Bognor Road Chichester Horticultural glasshouse, pack house, offices and reservoir development. PERMIT WITH S106

O/14/04284/OUT - Case Officer: - Jeremy Bushell Hanbury Properties Ltd Former Fuel Depot Bognor Road Chichester Hybrid outline application for re-development of the Fuel and Distribution Depot site. Outline permission was sought for B1/B2/B8/ Trade uses (7830m2), a Waste Transfer Facility (4660m2) and 3 no. ancillary roadside catering units (630m2). Detailed permission was sought for a new vehicular access and discount food retail unit (2431m2). PENDING CONSIDERATION – District Cllr. Dunn had “Red Carded” the application; it was noted that no date had been advertised for the committee hearing.

8 3) Appeals, Licence Applications, and Enforcement Matters

HN/13/00329/CONCOM Barn North of Hunston Dairy Farm Hunston - Change of use to car repair (case officer Adam Simpson) – Breach of planning control identified and planning application submitted HN/13/04020/FUL – documents had been submitted to Chichester District Council to provide evidence of compliance with planning permission.

NM/15/00306/CONCOU – Case Officer: Shona Archer Nurses Cottage Post Office Lane North Mundham Unauthorised building and change of use of land. The landowners had been advised to submit a retrospective planning application for any buildings erected within the last 4 years and to submit an application for a certificate of existing lawful development with regard to the land being used as a part of the garden.

NM/15/00375/CONCOU – Case Officer: Steven Pattie Land North of Fisher Common Nursery Fisher Lane North Mundham Unauthorised building work Chichester District Council had confirmed that there were breaches of conditions 2, 5 and 6 of planning permission NM/10/00517/FUL. It was noted that a retrospective planning application had been submitted 16/00424/ELD 4) Planning Correspondence a. 15/04160/FUL Community Facilities Contribution – The Clerk confirmed that she had submitted the contribution request in the sum of £88,000. Of which £63,000 had been accepted and put forward to Chichester District Council Planning Committee. 5) Neighbourhood Plan (including action plan) Cllr. Stephens provided members with a gantt chart to show the time line for the project.

CLERK/PS It was agreed that the Clerk and Cllr. Stephens would submit the neighbourhood plan area application to Chichester District Council.

The working party would continue to work on the scope of the Neighbourhood Plan, including a register of volunteers.

It was agreed that the working party would provide an article for the April Newsletter and the matter would be the lead item at the Annual Meeting of Electors.

Clerk to meet with the group to provide advice from Practitioners Conference

9 6) Consultation on proposed amendment to Planning Obligations & Affordable Housing Supplementary Planning Document. Approach for securing development contributions to mitigate additional traffic impacts on the A27 Chichester Bypass On a proposal by the Chairman, it was RESOLVED to make no comment. 7) Community Infrastructure Levy(CIL) It was noted that Chichester District Council had now adopted CIL and the parish council would be entitled to 15% of CIL collected by the District Council on suitable developments in the area. The Parish Council were entitled to spend the money on: the provision, improvement/replacement, operation or maintenance of infrastructure or anything else that is concerned with addressing the demands that development places on the area, for example, roads and other transport facilities, Flood defences, schools & other educational facilities, medical facilities, sporting & recreational facilities, open spaces and affordable housing. The Parish Council were required to produce an annual report and to hold the funds in a separate interest bearing account.

46.16 FINANCE a) Bank Balances as at date of meeting Parish Council £ Current Account – Unity 6341.02 Reserve Account - Handelsbanken 63244.76 Village Hall £ Current Account - Unity 12823.50

b) Approval of Parish Council and Village Hall Management Committee payments and authority to sign cheques PARISH COUNCIL £ Direct Debit Parish Council Telephone - Anvil Mobile Ltd 12.95 February 2016 authorisa authorisa Standing Orders tion code tion code Mrs Louise Chater 684.90 salary - month 11 West Sussex pension - month County Council 182.10 11

Direct Payment FN:9508 AM:7937 bus shelter glass TP & TJ Reed 60.00 0118 82415 clearance

1 0 Tyrrell 474.0 FN:950801 AM:793782 Services Ltd 0 18 415 water boiler Chichester District FN:950801 AM:793782 Council 216.50 18 415 election 2015 North playground Mundham 2550. FN:950801 AM:793782 expenses Playing Field 47 18 415 2014 & 2015 Mrs Louise Chater 71.24 expenses Cheque Payments chq no Wayne 1873.2 deposit for Windows Ltd 5 300263 entrance work Website hosting Rather Good fee/domain Production 168.00 300264 name Sunbeams Broadband Preschool 5.00 300265 contribution Alto Card Donation of £10 to St John’s Ambulance for training £1.00 Cash transaction Withdrawal 11.00 fee Village Hall £ Direct authorisati authorisation Payments on code code 457.0 FN:950801 AM:793782 invoice TP & TJ Reed 4 18 415 number 2282 Runcton Cleaning FN:950801 AM:793782 window Services 26.00 18 415 cleaning The Lock FN:950801 AM:793782 alarm Centre 120.00 18 415 servicing Cheque Payments chq No Mrs F Neave 69.99 300111 Microwave

1 1 On a proposal by Cllr. Chivers, it was RESOLVED to make payment and sign the additional cheques made payable to Rather Good Production 168.00, Sunbeams Preschool £5.00 Mrs Frances Neave in the sum of £69.99 and cash withdrawal £11.00 c) Budget Monitoring 2015/16 On a proposal by Cllr. Neave it was RESOLVED to make the following decisions. Parish Council Budget Overspend Decision Code Insurance 4 34.55 No action Bus Shelter 40 85.90 Transfer £100 from Maintenance Assets Maintenance Reserve (48) Bus Shelter 41 1000 Transfer to Reserves Improvement War Memorial 41 1000 Transfer to Reserves Playground 43 2000 Transfer to Reserves Equipment Replacement Village Hall 47 1000 Transfer to Reserves Car Park Asset 48 380 Transfer to Reserves Maintenance Reserve Election 52 500 Transfer to Reserves Expenses

Village Hall Live Music 4 21.20 No action Water Rates 35 69.01 It was noted that this was two year of expenditure and it was resolved to take no action Litter Bin 36 119.40 Resolved to transfer Emptying 120.00 from British Gas (33) d) Approval of Financial Statement On a proposal by Cllr. Neave, it was RESOLVED to accept the financial statement for January 2016; this was duly completed. e) Burial Ground Maintenance – the Clerk had been unable to contact Reverend Russell. f) Cleaning/Caretaking Contract 1st April 2016 – 31 March 2019 (report attached)– on a proposal by Cllr. Maclean, it was RESOLVED to accept the quote from TP & TJ Reed trading as Crystal Cleaning Company in the sum of £395.00 per calendar month.

1 2 g) Projector and Sound System for Village Hall – it was noted that the contractor had some further work to complete and would be providing training upon completion. h) North Mundham Village Hall – Entrance Porch – it was noted that the deposit had been paid to Wayne’s Windows and the work would be completed on 29th March 2016. i) Participatory Funding and Grant applications – on a proposal by Cllr. Chivers it was resolved to give a power of well-being grant in the sum of £100.00 to William Stephens to cover the insurance, administration and inspections of the memorial bench to be installed in . j) External Audit for Smaller Authorities – On a proposal by Cllr. Phillips, it was RESOLVED to opt-in as an authority with income or expenditure exceeding £25k

47.16 PLAYING FIELD COMMITTEE Cllr. Chivers reported that winter maintenance work had been carried out.

48.16 VILLAGE HALL MANAGEMENT COMMITTEE Cllr. Neave reported: 1. Health & Safety – had been completed for February 2016 and there were no outstanding issues. 2. Hallmaster Village Hall Booking and Invoicing Programme – no further update. 3. Lyncat Waterboiler had been installed. 4. Microwave oven had been installed in tea kitchen. 5. Investigation had commenced to replace the flooring in the hall.

49.16 AFFORDABLE HOUSING 1. Canal Mead – the clerk had notified Hyde Martlett with regard to the large lorry parking on the site. 2. Stoney Meadow – Stonewater /Hamlet Homes – matter closed.

50.16 QUEEN’S 90TH BIRTHDAY CELEBRATIONS 1. Barn Dancing, Picnic Supper and Beacon lighting – 21st April 2016 - CLERK it was agreed that the Clerk produce a poster to advertise the various events. 2. Clean for the Queen – 17th April 2016 Litter picking 3. Chichester District Council Grant £250.00 – It was agreed that the Clerk apply for the grant to cover the cost of the caller £225.00 4. Coin memorabilia – On a proposal by Cllr. Neave it was resolved not to purchase memorabilia.

1 3 51.16 ANNUAL MEETING OF PARISH ELECTORS 17th May 2016 commencing at 7pm 1) Topics – Neighbourhood Planning. Cllr. Stephens to assist with production of information for display and the working party to provide a presentation of no longer than 45 minutes 2) Speakers - it was RESOLVED to have no additional external speakers. 3) Refreshments – all councillors to provide nibbles and the Chairman would provide the drinks.

52.16 HIGHWAY ISSUES 1. A27 Highway Improvements It was noted that although dates for the consultation to commence were the subject of speculation the Highways England website was

still listing the consultation to commence Spring 2016. It was noted

the Chairman and Vice Chairman had been contacted by a member of

the joint sub-committee which consists of five Parish councils immediately on the North side of Chichester - , Boxgrove, Lavant, Fishbourne and - The group had been formed to investigate the facts surrounding the A27 upgrade plan and help in preparation for the Public Consultation It was considered that the leaked information was not sufficiently clear to make any informed view. It was noted that MARRA had arranged a coffee morning prior to the public exhibition to be held

at North Mundham Village Hall.

The public gallery visitors stated that having visited other parishes

the consensus was that the consultation process is a tick box process. It would be good if all the parishes could form a joint statement.

21.41pm visitors left the meeting.

2. Footpath adjacent to Canal Mead - it was noted that the Clerk and Chairman had met with representatives from West Sussex County CLERK

Council, who had confirmed that the County Council were prepared to adopt the path as a permissive right of way for 10 years. B&M Plant hire had provided a quote and due to the sum involved the Clerk would be required to attempt to obtain further quotes, prior to applying for grants to enable the work to be completed.

1 4 53.16 ENVIRONMENT 1. England Coast Path East Head to Shoreham Consultation Drop in Sessions 17th March Pagham Village Hall and 11th April Felpham Village Hall – it was noted that the Clerk had advertised this event on the parish council website and noticeboards.

54.16 CLERK’S REPORT 1. Practitioners Conference 25-26th February 2016 – the Clerk reported that the conference was very useful and stimulating and she would shortly produce a briefing note.

55.16 ITEMS FOR REPORTING AND INCLUSION ON FUTURE AGENDAS 1. French Exchange AGENDA 2. Open Gardens AGENDA 3. Field Boundary Work Fisher Lane and Manor Lane. Concern was AGENDA expressed with regard to the work carried out and the potential to increase the flood risk in the area. 4. Triangle Mill Lane, Saltham, Lane and Runcton Lane it was noted that the appropriate e signage was in place however vehicles were not observing this.

56.16 EXTERNAL CORRESPONDENCE None.

Meeting closed 22.00pm

Signed Chairman North Mundham Parish Council

Dated

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