Watertown Town Council
Watertown Town Council Administration Building 149 Main Street Watertown, MA 02472 Phone: 617-972-6470 ELECTED OFFICIALS: Committee of the Budget and Fiscal Oversight Report of the Meetings of February 22 and March 1 and 6, 2017 Mark S. Sideris, Council President Report Date: March 14, 2017
Vincent J. Piccirilli, Jr., The purpose of these meetings was to review Watertown’s FY2018-FY2022 Capital Vice President Improvement Program (CIP) dated January 24, 2017 as submitted by the Town Manager Michael F. Dattoli, to the Town Council, and to make conceptual recommendations to the Town Council. Councilor At Large (see http://www.watertown-ma.gov/DocumentCenter/View/21408)
Aaron P. Dushku, Councilor At Large The Committee convened on February 22, 2017 at 7:00 pm in the Louis Andrews Third Floor Conference Room. Present were Vincent Piccirilli, Chair; Angeline Kounelis, Vice Susan G. Falkoff, Councilor At Large Chair; Kenneth Woodland, Secretary (arrived at 7:20); Town Manager Michael Driscoll, and Assistant Town Manager/Auditor Thomas Tracy. Also present were Council Anthony Palomba, President Mark Sideris and Councilors Aaron Dushku and Lisa Feltner. Councilor At Large
Angeline B. Kounelis, First, Captain Thomas Rocca and Officer Robert Knell from the Police Department District A Councilor reviewed the Police Department items (CIP lines 49-59).
Lisa J. Feltner, • Of particular note was line 57, $1,010,000 in FY2021 to relocate public safety District B Councilor radios from the T-band to a different frequency so the existing T-band can be auctioned off to wireless phone carriers. The NPSTC T-Band Update Report Kenneth M. Woodland, District D Councilor dated May 31, 2016, was provided to the Committee for background (Attachment A). • If the frequency relocation does not happen, then the cost in line 57 will not be needed, instead line 56, $167,500 in FY2020 for UHF repeater replacement will occur. • It was noted that the Fire Department radios would also have to be relocated to a different frequency, and that would be another $750,000 in cost. • Although the law states that auction revenues “may” be used for grants to assist local departments with these costs, no action has occurred on the federal level, and it appears this is an unfunded mandate being forced on municipalities. The Committee agreed that the Town Council should write a letter to our Congressional delegation asking them for assistance. • Mr. Driscoll provided a memo detailing the Police Department’s outstanding FY16 loan orders (Attachment B).
Next, Mr. Driscoll provided an overview of the FY 2018-2022 CIP, Capital Spending as a % of the Revised Revenue/Expenditure Forecast (Attachment C) as well as a status update on FY13, FY14, FY15, FY16 and FY17 Proposed Loan Orders (Attachment D).
Lastly, Mr. Tracy presented the following departmental requests, for discussion by the Committee, noting that items and dollar estimates were from the recently completed Facility Assessment Study: • Administration (CIP lines 3-12) • Community Development & Planning (CIP lines 16-17)
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• IT (CIP lines 21-23) • Fire Department (CIP lines 27-39) • Library (CIP lines 43-45) • Recreation and Parks (CIP lines126-145) a) Arsenal Park is a placeholder until the Athenahealth I-cubed money and the Boylston Properties mitigation is discussed and decided upon. b) Cunniff Field improvements are a placeholder until school building designs are completed. c) Boyd Park is on hold until City of Newton’s ownership of the land is determined. • Senior Center (CIP lines 243-244) The purchase of a new shuttle bus is a placeholder until potential operational changes are explored. • Skating Rink (CIP lines 248-260)
The meeting adjourned at 8:23 pm.
The Committee reconvened on March 1, 2017, at 7:00 pm in the Richard E. Mastrangelo Council Chambers. Present were Mr. Piccirilli, Ms. Kounelis, Mr. Woodland, Mr. Driscoll, and Mr. Tracy. Also present were Councilors Aaron Dushku and Anthony Palomba.
First Mr. Driscoll presented a comparison of the FY18-22 CIP to last year’s FY17-21 CIP, explaining the variances (Attachment E)
The next discussion was the School Department, and attendees were: Interim Superintendent John Bracket, Interim Director of Business Services Mary DeLai, Facilities Director Stephen Romanelli, and Chair of Buildings & Grounds Subcommittee Elizabeth Yusem. (presentation is Attachment F).
Ms. DeLai presented the School Department’s FY18 requests (CIP lines 148-240), for discussion by the Committee. $517,300 is for various items to be funded with tax revenues, and $125,000 is a proposed loan order for new carpeting at the Lowell School which was in the FY17 CIP but was pushed out a year.
Dr. Brackett discussed long-term plans for school capital projects, and the $1,000,000 as a placeholder in FY18 for engineering and design services. He noted that they are contracting for a Feasibility Study for $40,000 using existing FY17 operating funds, as a follow up to last summer’s Master Plan, and this should be done in six months. Examining the Phillips School will be part of this next step.
Ms. DeLai presented a disposition of previous fund balances from FY14, FY15, FY16, and FY17. Prior unspent funds will be voted by the School Committee to cover pre-school construction costs, WMS emergency boiler repair, and to restore funds appropriated to the Stamatakis Playground. Reallocation of funds from loan orders will be brought to the Town Council for a vote. Mr. Tracy was in agreement with these proposed reallocations.
The last discussion was the Public Works Department, and attendees were: Superintendent Gerald Mee; Town Engineer Matthew Shuman; Director of Administration and Finance Dennis Sheehan; Lori Moran, DPW Clerk, and Steven Magoon, Assistant Town Manager/Director of Community Development and Planning.
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Mr. Mee presented a memo on FY16, FY17 and FY18 requests (Attachment G) as well as a listing of all DPW Vehicles (Attachment H), and walked through the DPW’s FY18 requests (CIP lines 62-123), and Streets and Sidewalks (CIP lines 264-279).
Next, Mr. Tracy presented the Water/Sewer Enterprise Funds CIP items. Mr. Shuman noted that the Stormwater Phase 2 MS4 permit items for FY18, totaling $250,000, is for work planned for next year, but there is still no funding source identified, and this is still an open item for discussion.
The meeting adjourned 9:20 pm
The Committee reconvened on March 6, 2017 at 7 pm in the Louis Andrews Third Floor Conference Room. Present were Mr. Piccirilli, Ms. Kounelis, Mr. Woodland, Mr. Driscoll, and Mr. Tracy. Also present was Councilor Aaron Dushku.
First, Mr. Tracy provided a handout showing all capital fund balances (Attachment I). Councilor Dushku raised a question on the Cemetery Expansion Public Works Fund 5508, and since this has been open since 2009, the Committee agreed to re-refer it to the Public Works Committee. Councilor Kounelis questioned the reallocation of Police Department Building Fund 5055 towards the venting of the firing range, and Mr. Tracy said this was approximately $170,000 to fix a known problem identified in the Facility Assessment Study.
Second, Mr. Tracy provided a handout showing all remaining FY16, FY16 and FY17 loan orders (Attachment J). Mr. Driscoll noted that some of these smaller items may be paid for with a transfer of available FY17 funds, as was done last year. Mr. Tracy also raised the issue that services of the on-call architect will be needed to prepare bid packages for some of the proposed loan orders, and that he recommends using available FY17 funds for this purpose.
Third, the Committee reviewed all prior discussions to develop the recommendations detailed below:
1. Proceed with the FY15 proposed loan order for $850,000 for improvements to the Filippello Park Grove Street entrance, and pursue a Stanton Grant of $225,000 to partially offset the cost of this project.
2. Proceed with the remaining proposed loan orders and/or a transfer of funds for FY16: Moxley Courts Renovations & Lighting 900,000 Design @ 100,000 Construction @ 800,000 Public Works Equipment: 783,000 Central Motors Service Truck @ 145,000 Sidewalk Snow Tractor @ 180,000 Salter Truck, 6 Wheel @ 230,000 Cemetery 1 Ton Dump Truck @ 85,000 Property/Buildings Supervisor Pickup @ 55,000 Parks/Forestry Service Truck @ 88,000 Police Equipment: 104,200 Tactical Bullet-Proof Vests @ 12,600 Live-scan Fingerprint System @ 32,000 Backup Power Suppy for Building @ 33,100 Page 3 of 7
Budget and Fiscal Oversight Committee Report March 14, 2017
Replace Building Video Access Server @ 26,500 Parks Control Link Retrofit 100,000 Administration Building Emergency Generator 85,000 Total: $1,972,200
3. Proceed with the FY17 proposed loan orders for $3,475,000 for Street & Sidewalk Improvements plus Underground Ducts for $300,000: **Street & Sidewalk projects for summer 2017 in 2,500,000 accordance with the Public Works Committee report approved by the Town Council on November 9, 2016. **Underground Ducts 300,000 Lower Common St reconstruction, including the 975,000 roundabout at Church St and Orchard St Total: $3,775,000 Note: ** items are scheduled for a public hearing and vote at the March 14th Town Council Meeting.
4. That the FY17 loan order for Victory Field Phase 2 for $3,000,000 will continue to be a placeholder until recommendations are received from the ad hoc committee on how to proceed.
5. Proceed with the FY17 proposed loan order for $1,451,000 for Public Works Equipment consisting of: • Highway Triaxle Dump Truck @ 260,000 • Highway Supervisor Pickup Truck @ 60,000 • Highway Sweeper @ 230,000 • Highway Backhoe @ 232,000 • Salter Truck, 6 Wheel @ 235,000 • Cemetery Backhoe @ 232,000 • Property/Buildings Wire Supervisor Pickup @ 57,000 • Forestry 1-ton Dump Truck @ 85,000 • Parks/Forestry Supervisor Pickup @ 60,000
6. Prior to proceeding with the FY17 loan order for $950,000 for improvements to the Casey Park baseball area, the Recreation Department shall hold community meetings to develop a design proposal and have one or more informational presentations to the Town Council.
7. Proceed with the FY17 proposed loan order, or a transfer of funds, for $120,000 for the Administration Building Chiller Replacement.
8. Proceed with the FY17 proposed loan order, or a transfer of funds, for $70,000 for Skating Rink Improvements consisting of: • Rink Door Replacement @ 55,000 • Emergency Lighting Replacement @ 15,000
9. Proceed with the FY17 proposed loan order, or a transfer of funds, for the Information Technology Department Geographic Information System equipment and storage servers for $50,000. Page 4 of 7
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10. Proceed with the FY17 proposed loan order, or a transfer of funds, for Library interactive technology for $30,000.
11. Proceed with transfers from existing FY17 available funds for On Call Architect Design Services for items such as Town Hall Chiller, Town Hall Generator and North Fire Station repairs; and recommend funding of On Call Architect Design Services related to Capital Improvement Projects in the FY18 Budget.
12. Regarding the Police Department Radio Systems Replacement (CIP Line 57, $1,010,000 in FY2021), that the Town Council send a letter to Congresswoman Katherine Clark, Senator Elizabeth Warren, and Senator Edward Markey, requesting assistance in this matter to either (1) stop the relocation of public safety radios from the T-band to a different frequency so the existing T-band can be auctioned off to wireless phone carriers, or (2) have the federal government pay the full cost to municipalities to accomplish this move.
13. Proceed with the School Department’s FY18 capital appropriation request of $1,642,300 for projects as shown in the CIP as follows: a. $517,300 for various items to be funded with tax revenues. b. $125,000 for Lowell School carpet installation to be funded with a loan order. This is year one of a two-year $225,000 project c. $1,000,000 for facility planning and design for renovation/reconstruction, to be funded with a loan order, subsequent to the recommendations of the Feasibility Study which is currently the subject of a Request for Proposal that is being funded using School Department FY17 operating funds.
14. Respectfully request that the School Committee and Town Council vote to reallocate FY14 and FY15 Capital Projects balances to offset preschool construction expenses or emergency boiler repairs at the Middle School.
15. Respectfully request the School Department to continue working with the Town Manager to research all issues regarding the Hosmer School Stamatakis Playground, including the status of the $56,000 appropriated in FY2014 for its resurfacing, and provide a recommendation how to move forward.
16. Refer to the Public Works Committee, for policy guidance, the plan for the FY18 $2,500,000 loan order (CIP Lines 272, 277) for local road construction projects in early 2018, in accordance with Resolution 2013-76 Watertown’s Ongoing Capital Project Budget Guidelines.
17. Proceed with the FY17 MWRA Sewer Inflow & Infiltration Local Financial Assistance Program for $550,000 consisting of a $247,500 grant and a $302,500 interest-free loan order; plus proceed with the FY17 MWRA Local Water System Assistance Program $500,000 interest-free loan order to replace outdated unlined cast iron water mains.
18. Proceed with the FY16 proposed Sewer Enterprise Fund loan order for $418,000 consisting of: • Vactor Truck @ 356,000 • 6 inch Pump System @ 62,000
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19. Proceed with the FY16 proposed Water Enterprise Fund loan order for $210,000 for a backhoe.
20. Proceed with the FY17 proposed Sewer Enterprise Fund loan order for $310,000 consisting of: • Sewer mini-crane/service truck @ 135,000 • Sewer service response truck @ 175,000
21. That the Public Works Committee continue exploring options for the DPW’s proposed replacement of Town-wide residential and commercial water meters (Water/Sewer CIP lines 20, 21).
22. That the Stormwater work for the Phase 2 MS4 permit, totaling $250,000 for FY18 (Water/Sewer CIP lines 33, 34, 35), have a funding source identified.
23. That the Cemetery Expansion (see Public Works fund balance # 5508) be re-referred to the Public Works Committee for policy guidance.
24. To endorse using a portion of the remaining funds from the new police station, approximately $170,000, to upgrade the venting system in the firing range, as identified in the Facilities Assessment Study (see Police Department fund balance # 5055).
25. That the Town Council and the Administration finalize plans on how to best proceed with the following items, and seek to fund them with FY17 transfer of funds or use of previously appropriated monies: a. Linear Park Walkway Lighting b. Demolition of Town Property – 10 Winter St c. Record Storage Management and related issues
ACTION ITEM - The Committee unanimously agreed to ask the Town Council to adopt the above 25 conceptual recommendations.
Finally, the Committee reviewed the summary of the current proposed FY2018 capital spending as of February 22, 2017, based on the updated revenue and expenditure forecasts which were first presented at the October 11, 2016 Preliminary Budget Overview. Total FY18 estimated capital spending would be $11,253,630. a) Based on the FY18 revenue projections of $132,066,956, the total proposed FY18 capital spending would be 8.52% of the budget. b) Based on the FY18 expenditure assumptions of $133,224,983, the total proposed FY18 capital spending would be 8.45% of the budget.
ACTION ITEM: Committee unanimously recommends that the Town Manager adjust the FY2018 capital spending so that it does not exceed 8% of the submitted FY2018 operating budget in order to meet the Town Council’s Budget Policy Guideline that the Town should seek to make capital expenditures (including debt and exclusive of enterprise funds) equal to at least 7.5-8% of the operating budget.
The Committee adjourned at 7:50 pm.
This report prepared by Vincent Piccirilli Page 6 of 7
Budget and Fiscal Oversight Committee Report March 14, 2017
List of attachments:
A. NPSTC T-Band Update Report dated May 31, 2016 (34 pages) B. Police Department’s outstanding FY16 loan orders dated 1/30/17 (2 pages) C. Capital Spending as a % of the Revised Revenue/Expenditure Forecast 2/22/17 (4 pages) D. Proposed Loan Orders from FY13, FY14, FY15, FY16 and FY17 1/24/17 (5 pages) E. FY18-22 CIP comparison to last year’s FY17-21 CIP, with variances 3/1/17 (5 pages) F. School Department CIP Presentation 3/1/17 (33 pages) G. Public Works vehicles and equipment CIP memo 2/28/17 (34 pages) H. Public Works vehicle listing 3/1/17 (3 pages) I. Capital Fund Balances as of 2/28/17 (5 pages) J. Remaining FY15, FY16 and FY17 loan orders 3/6/17 (2 pages)
Page 7 of 7 Attachment A
A NPSTC Public Safety Communications Report
T-Band Update Report
May 31, 2016
The National Public Safety Telecommunications Council is a federation of organizations whose mission is to improve public safety communications and interoperability through collaborative leadership.
The member organizations of the National Public Safety Telecommunications Council are grateful to the Department of Homeland Security's Science and Technology Directorate, Office for Interoperability and Compatibility (OIC), and the National Protection and Programs Directorate, Office of Emergency Communications (OEC), for their support.
EXECUTIVE SUMMARY ...... 2 1. INTRODUCTION ...... 3 2. DEMAND FOR T-BAND SPECTRUM ...... 4 3. IMPACT TO THE PUBLIC ...... 7 4. UPDATE ON T-BAND RELOCATION OPTIONS ...... 12
4.1 MOVE TO AN ALTERNATIVE PUBLIC SAFETY LAND MOBILE BAND ...... 12 4.2 RELOCATE TO THE NATIONWIDE PUBLIC SAFETY BROADBAND NETWORK (NPSBN) ...... 16 5. TV AND B/ILT OPERATIONS IN THE T-BAND ...... 17
5.1 THE LAW IS SILENT ON TV AND BUSINESS/INDUSTRIAL LAND TRANSPORTATION (B/ILT) OPERATIONS ...... 17 5.2 TELEVISION OPERATIONS IN THE T-BAND ...... 18 5.3 INDUSTRIAL/BUSINESS OPERATIONS IN THE T-BAND ...... 31 6. CONCLUSION ...... 32
1 | Page NPSTC T Band Update Report May 31, 2016
Executive Summary This report provides an update to the previous T-Band Report issued by the National Public Safety Telecommunications Council (NPSTC) on March 15, 2013.1 Given the 3-year time span, NPSTC wanted to determine if there have been any significant changes in the public safety demand for T- Band spectrum or the viability of potential relocation options. As detailed in this Update Report, only minimal numbers of public safety T-Band licenses have been cancelled or allowed to expire without renewal since the previous NPSTC study. Also, various jurisdictions have indicated their T- Band systems and spectrum are still essential to effective communications and interoperability.
Although the Federal Communications Commission (FCC) has released 24 reserve channels from the 700 MHz band earmarked for T-Band relocation, the number of additional channels pales in comparison to the T-Band channels in use, especially in the top five T-Band areas, as shown in Table 4.1 of this report. Also, while there has been progress in related standards, much work remains to provide a viable mission critical voice-over-LTE solution with coverage, guaranteed voice capacity, and local control equivalent to that of current T-Band systems. The initial focus of FirstNet for the Nationwide Public Safety Broadband Network (NPSBN) is to provide broadband data and imaging capabilities that are not supported on current land mobile networks. It is premature to determine whether equivalent broadband coverage would be in place and mission critical voice-over-LTE could be proven reliable in the public safety stressed environment, both key requirements to substitute the NPSBN for current T-Band operations.
While most of Public Law 112-96 is positive for public safety, Section 6103 of that law which requires auction of the T-Band spectrum will impose a negative impact on public safety communications and interoperability. In turn, this also could negatively impact the operations of public safety agencies that provide emergency response to a population of more than 90 million people in the 11 T-band areas. This Update Report addresses the area and population contained within each T-Band area that could be negatively impacted by the requirement that public safety vacate the T-Band spectrum.
This spectrum also supports critical industrial and business systems on T-Band channels outside the public safety spectrum, not addressed in Section 6103 of Public Law 112-96. These channels support the efficient and safe operation of numerous small and large businesses that contribute to the U.S. tax base and economy. The Update Report also provides additional detail on the 325 full power and Class A television stations on TV channels 14-20, i.e., the 470-512 MHz T-Band spectrum. The presence of these stations could seriously impair use of the T-Band spectrum for nationwide commercial wireless operations even if public safety systems were cleared from the band.
The update study confirms the conclusions from the original NPSTC T-Band Report remain valid.
1 The T-Band is comprised of spectrum in the 470-512 MHz band.
2 | Page NPSTC T Band Update Report May 31, 2016
1. Introduction On February 22, 2012, President Obama signed Public Law 112-96 which, in part, requires the Federal Communications Commission (FCC) to begin auctioning the public safety T-Band spectrum by February 2021 and clear all public safety operations from the band within 2 years of auction close (i.e., by early 2023). The T-Band spectrum is used in 11 metropolitan areas to support critical public safety communications and provide regional interoperability among first responders. These 11 areas include Boston, Chicago, Dallas, Houston, Los Angeles, Miami, New York, Philadelphia, Pittsburgh, San Francisco, and Washington, D.C. The law provides that auction revenues can be used toward the cost of relocating public safety operations out of the band, through grants to be made by the Department of Commerce. In response to the law, the FCC placed a freeze on new and expanded T-Band operations for all licensees, including both public safety and industrial/business entities.
In June 2012, the National Public Safety Telecommunications Council (NPSTC) chartered a T-Band Working Group to study the issue. The Working Group performed a study that assessed and documented the impact of the legislation and the FCC freeze on public safety and evaluated the viability and cost of potential relocation options. NPSTC released its T-Band Report on March 15, 2013, which provided the results of its comprehensive study. That original T-Band Report and its conclusions about the alternative spectrum and cost impact can be reviewed on the NPSTC website.2
Given the 3-year time span since that comprehensive study was completed, NPSTC decided to develop the T-Band Update Report (Update Report). In Section 2 of this Update Report, NPSTC examines whether the public safety demand for T-Band spectrum has changed during that 3-year span. Section 3 highlights the extent the public could be impacted by removal of public safety spectrum from the T-Band and resulting changes in public safety communications reliability and/or interoperability in the 11 T-Band areas. Section 4 of the Update Report covers any changes in spectrum relocation options. Finally, Section 5 provides a more detailed picture of the television broadcast use of the T-Band spectrum, i.e., channels 14 through 20, throughout the country. The presence of these stations is likely to prevent nationwide commercial operations on the T-Band spectrum, even if public safety were removed from the band as dictated under Public Law 112-96. Also, as noted in the original NPSTC T-Band report, business and industrial operations also utilize T- Band spectrum in the 11 designated T-Band metropolitan areas. This would impact commercial use of the band.
2 NPSTC T-Band Report, March 15, 2013 http://www.npstc.org/download.jsp?tableId=37&column=217&id=2678&file=T_Band_Report_20130315.pdf
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2. Demand for T-Band Spectrum
In its original T-Band Report of March 2013, NPSTC detailed public safety usage of the T-Band by analyzing and summarizing FCC license information. For this Update Report, NPSTC first re- examined FCC license information to determine the scope of licenses that public safety agencies specifically cancelled or merely let lapse without renewal.3 Cancelling the license is an intentional action a licensee can request the FCC take if it no longer needs that license. In contrast, letting a license expire without renewal can be either intentional or accidental.
Analysis of FCC licensing records shows only 6 out of a total of 925 licensees, i.e., fewer than 1%, cancelled a T-Band license. License expirations are higher with 68 of 925, i.e., 7.4% of licensees allowed a T-Band license to expire without renewal. However, that needs to be placed into context. Thirteen of those 68 licensees have pending applications for replacement authorizations. That indicates these expirations without renewal could have been accidental rather than intentional. Furthermore, a number of the licensees with expired licenses also already have other T-Band licenses. Therefore, they cannot be counted as no longer relying on the T-Band spectrum. In addition, the FCC has issued a few Special Temporary Authorities (STAs) to cover continued T-Band operations pending any issuance of replacement licenses.
Table 2.1 summarizes the results of the analysis for each of the 11 T-Band areas.
3 NPSTC thanks Rinehart Spectrum Solutions Group, LLC, a NPSTC volunteer participant, for assisting with this license analysis.
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Table 2.1: T-Band Licensees with Cancelled or Expired Authorizations since the 2013 NPSTC T-Band Report
T-Band Licensees, as Licensees with Licensees with Applications Region reported in System System Pending to Re- March 2013 Authorizations Authorizations license Expired Report Cancelled Expired Authorizations
Boston 209 0 12 4
Chicago 114 0 6 0
Dallas 19 1 5 1
Houston 6 0 1 0
Los Angeles 50 0 0 0
Miami 15 0 2 0
New York 222 0 14 6
Philadelphia 150 2 19 1
Pittsburgh 30 0 3 1
San 54 Francisco 2 2 0
Washington, 22 D.C. 1 4 0
Totals 925 6 68 13
Since the 2013 NPSTC T-Band Report, various jurisdictions have indicated their T-Band systems and spectrum are still essential to effective communications and interoperability. For example, in addressing the T-Band issue, Fire Chief Gerald R. Reardon from the City of Cambridge, Massachusetts, stated the following:
The Metro Boston region has expended tens of millions of dollars on equipment and infrastructure, and has developed a common interoperable channel plan that is consistent with our public safety partners. The greater Metro Boston area has over 200 licensees on the T-Band spectrum, many of which are system licenses with multiple channels. To relocate all of the public safety users operating on T-Band at this time would reverse progress and diligent work
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achieved over more than 40 years…. To undo over forty years of diligent, battle-tested, and proven successes marked by our interoperability system—a system built on the T-Band spectrum—would not be in the interest of public safety or citizens of the constituency that we protect. To do so, would be to dismantle a success story that most strive to achieve.4
As further evidence of the importance of the T-Band in the Boston Metropolitan area, the Greater Boston Police Council which implemented the Boston Area Police Emergency Radio Network (BAPERN) on T-Band spectrum has stated the following:
…BAPERN was utilized in the week following the Boston Marathon Bombings by all responding law enforcement agencies to effectively and immediately communicate critical information across local, state, and federal lines of government.
Today, BAPERN is used by 166 local, state, county, campus, and federal law enforcement agencies and spans a coverage area of over 2,000 square miles from the New Hampshire border to the Cape Cod Canal….Like most of local Massachusetts public safety agencies, BAPERN utilizes T‐Band channels.
As public safety executives across the Greater Boston area continue to process the law enforcement response to the Marathon bombings during the week of April 15th, one constant has emerged– police radio communications could not have worked any better….As BAPERN is a T-Band system, considerable measures need to be taken to ensure this essential public safety interoperable communications system is not discarded in favor of implementing the current mandate.5
During testimony before Congress on March 15, 2016, New York City Mayor Bill de Blasio responded to a question concerning the impact of the T-Band issue on New York City. Mayor de Blasio addressed the impact in part as follows:
T-Band is a critical part of the work we do in terms of emergency communications. Disrupting that reality could prove to be very dangerous. We have, as you know, a very highly developed apparatus in New York City to protect our people and protect again the 60 million people who visit every year. It has to do with a number of agencies constantly working together in a very crowded complex environment and the current communications
4 Metro Boston Area Public Safety T-Band Dilemma, Chief Gerald R. Reardon, City of Cambridge, Massachusetts, May 22, 2015. https://www.dhs.gov/safecom/blog/2015/05/22/metro-boston-area-public-safety-t-band-dilemma 5 How the Boston Area Police Emergency Radio Network (BAPERN) Successfully Delivered Interoperable Public Safety Communications During the Response to the Boston Marathon Bombings, Greater Boston Police Council. http://gbpc.org/files/BAPERN%20Marathon%20Brief.pdf
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structure allows us to do that work. If Congress doesn’t act and we have to relinquish the current approach, we fear a situation that’s really disruptive.6
These are just two examples expressed by officials concerning public safety’s need for continued availability of the T-Band spectrum.
There could even be increased demand for T-Band operations in some areas. However, that increased demand would not show up in the license data NPSTC uses for analysis because the Commission implemented a freeze on new and expanded T-Band licenses in April 2012.7 The freeze prevents jurisdictions from responding to any increase in demand for additional T-Band coverage or capacity unless they successfully pursue a waiver of the T-Band freeze.
Given the minimal changes in T-Band licensed facilities since the original NPSTC T-Band Report in March 2013, NPSTC did not pursue any update of the comprehensive cost analysis presented in that original report. That analysis estimated the cost of relocating all public safety T-Band operations to be $5.9 billion.
3. Impact to the Public
Reallocating the public safety T-Band spectrum, as Section 6103 of Public Law 112-96 mandates, negatively affects public safety communications, which in turn can have a negative effect on regional interoperability and members of the public who first responders strive to protect and serve. The area in which public safety base stations using T-Band spectrum can be located nominally extends for a 50-mile (80-kilometer) radius from the center of a given T-Band metropolitan area.8 For this T-Band Update Report, a NPSTC volunteer mapped the counties and partial counties encompassed by the T-Band area in each of the 11 metropolitan areas in which public safety T-Band spectrum is allocated.910 This provides a picture of the scope of regional interoperability and public impact that could result from the removal of the public safety T-Band
6 Hearing before the Emergency Preparedness, Response and Communications Subcommittee of the House Homeland Security Committee. March 15, 2016, 10:00 AM. Mayor Bill de Blasio’s comments were made in response to a question from Ranking Member Payne. See video stream of hearing at https://homeland.house.gov/hearing/state-of-emergency/ at 41 minutes, 18 seconds to 44 minutes 24 seconds. 7 WIRELESS TELECOMMUNICATIONS BUREAU AND PUBLIC SAFETY AND HOMELAND SECURITY BUREAU SUSPEND THE ACCEPTANCE AND PROCESSING OF CERTAIN PART 22 AND 90 APPLICATIONS FOR 470-512 MHz (T-BAND) SPECTRUM, Public Notice DA 12-643, released April 26, 2012 8 This is described in greater detail in Section 1.1 of the original March 2013 NPSTC T-Band report. 9 NPSTC thanks RadioSoft for assistance in providing mapping and population count information. 10 For purposes of this mapping and associated population counts, the nominal 50-mile radius was used. However, there are instances in which public safety agencies have T-Band base stations beyond the 50-mile radius, pursuant to an FCC waiver, expanding the impact even further.
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spectrum. Following is a map for each of the 11 T-Band areas. These maps demonstrate the extent of disruption which will occur if public safety agencies can no longer access these frequencies.
Boston Metropolitan T-Band Chicago Metropolitan T-Band
Dallas Metropolitan T Band Houston Metropolitan T-Band
8 | Page NPSTC T Band Update Report May 31, 2016
Los Angeles Metropolitan T-Band Miami Metropolitan T-Band
New York Metropolitan T-Band Philadelphia Metropolitan T-Band
9 | Page NPSTC T Band Update Report May 31, 2016
Pittsburgh Metropolitan T-Band San Francisco Metropolitan T-Band
Washington/Baltimore Metropolitan T-Band
As discussed more fully in Section 4 of this Update Report, these maps also depict the general area within which the NPSBN would need to be built out with equivalent or better coverage than current LMR T-Band systems, if jurisdictions are to consider moving T-Band operations to the broadband network.
10 | Page NPSTC T Band Update Report May 31, 2016
NPSTC also examined the population served by public safety agencies in these 11 T-Band areas.11 The following table provides the approximate population with the T-Band areas shown in the maps above. Where all of a county falls within the T-Band 50-mile radius, the population of that county was included in the calculations. For situations in which only a portion of a county falls within the T- Band 50 mile radius, an estimated pro-rated population for that county is used. As shown, over 90 million people reside in the T-Band areas. This does not include the many visitors and work force commuters who further expand the number of people public safety serves in T-Band areas.
Table 3.1 Approximate Population within T-Band Areas
T-Band Region Approximate Population within 50-mile Radius T-Band Area
Boston 6,623,694
Chicago 9,168,303
Dallas 6,256,515
Houston 5,833,654
Los Angeles 14,229,004
Miami 4,566,920
New York 18,645,602
Philadelphia 7,699,691
Pittsburgh 2,830,016
San Francisco 6,839,939
Washington, D.C./Baltimore, MD 7,934,812
Total Approximate Population 90,628,150
11 Population analysis is based on the 2010 U.S. census.
11 | Page NPSTC T Band Update Report May 31, 2016
4. Update on T-Band Relocation Options
In its 2013 T-Band Report, NPSTC examined the options for public safety T-Band systems to relocate out of the T-Band spectrum as mandated by Public Law 112-96. Those options include basically two approaches. First, if sufficient alternative spectrum and funding were available, jurisdictions could relocate their T-Band operations to other public safety land mobile bands. Alternatively, if the NPSBN were in place and capable of supporting mission critical voice operations with the coverage, capacity, reliability, and features public safety requires, jurisdictions may move their T-Band operations to the broadband network to be deployed by FirstNet. Neither move would be a simple task and would require careful planning and execution.
The NPSTC March 2013 T-Band Report provided significant background information on the alternative bands considered and analyzed. Such background information provides a foundation for the analysis that was provided in the original T-Band Report. Given that information is still available, this T-Band Update Report focuses primarily on what has changed since the original T- Band Report was issued. NPSTC recommends that readers of this T-Band Update Report also review the background information in the original March 2013 T-Band Report.
The following subsections provide an update on the two basic approaches for potential relocation of public safety T-Band operations: 1) move to an alternative public safety land mobile band or 2) relocate to the Nationwide Public Safety Broadband Network (NPSBN) currently being planned by FirstNet.
4.1 Move to an Alternative Public Safety Land Mobile Band
In the March 2013 T-Band Report NPSTC examined the VHF, UHF, 800 MHz, and 700 MHz public safety spectrum bands, relative to the T-Band operations that would need to be relocated. In summary, NPSTC found that there is insufficient alternative public safety land mobile spectrum available to support operations already in those bands and prospective relocations from the T- Band. The 700 MHz band provided the greatest potential availability; however, analysis showed that even that band did not have sufficient numbers of available channels to accommodate T-Band operations in all T-Band metropolitan areas. Following is the summary of the 700 MHz band analysis from the 2013 T-Band report [original footnotes omitted]:
If all these [700 MHz band] channels thought to be available were in fact available, the Boston, Chicago, Los Angeles, New York, and Philadelphia metro areas would still face a shortfall in the number of channels needed to re-accommodate their T-Band operations. Dallas, Houston, Miami, Pittsburgh, San Francisco, and Houston might have sufficient channels to accommodate their displaced T-Band systems if all channels were available. NPSTC believes, based on interviews with user agencies and frequency advisors, that many
12 | Page NPSTC T Band Update Report May 31, 2016
of these "available" channels are already designated to support expansion of existing systems.12
The primary change that has occurred since the original T-Band report was issued is release of the 700 MHz band reserve channels with earmarks for T-Band users. On October 24, 2014, the FCC released a Report and Order that made available 24 channels formerly held in reserve.13 In the T- Band markets, the FCC stated that all 24 of these formerly reserve channels will be available for General Use with priority given to relocating T-Band incumbents that commit to return an equal amount of T-Band channels.14 Therefore, there are now 24 additional 700 MHz channels for potential T-Band relocation that were not available when the original NPSTC T-Band Report was developed and issued in March 2013. In many T-Band areas that means that all 24 of those reserve channels will be available. However, when T-Band areas are in relatively close proximity, e.g., those along the northeast corridor, the applicable 700 MHz Regional Planning Committees will need to take steps to ensure these 24 channels, like all 700 MHz channels, are distributed among the eligible agencies in a way to avoid co-channel interference. In those situations, availability of all 24 channels can depend on transmitter site locations within the region.
Although these 24 additional 700 MHz band channels are certainly beneficial, the number of additional channels pales in comparison to the T-Band channels in use that would need to be relocated to alternative spectrum, especially in the top five T-Band areas, i.e., Boston, Chicago, Los Angeles, New York, and Philadelphia.
In any given region, the 700 MHz Regional Planning Committee allots the available channels by county. NPSTC reported the allotments that had been made to counties within the T-Band 50-mile radius in the March 2013 T-Band Report, as of the time the analysis was conducted for that report.15 Prior to the regional plan amendments required by release of the 24 reserve channels, the only Region that had filed a substantive amendment to its Plan was Region 5, southern California. That amendment, which allotted additional channels to Riverside County, brought the total number of allotments in the T-Band counties around Los Angeles to 366, compared to 342 channels previously. The allotments made to the counties in the other 10 T-Band areas remained the same. Given the allotments reported in the March 2013 report and adjusting for the change in Region 5, as well as the additional 24 channels released from the reserve that will be added to the allotments in all the T-Band areas, provides for a slightly revised allotment table.
Also, there has been strong 700 MHz band licensing activity in many of the T-Band areas since the NPSTC March 2013 Report was issued. For example, in the March 2013 Report analysis showed that there were 153 channel 700 MHz General Use channel pairs allotted but not yet licensed to counties within a 50-mile radius of the T-Band center for the Chicago T-Band area. Our updated
12 T-Band Report, March 15, 2013, Section 3.6, page 31. 13 Report and Order, PS Docket No. 13-87, released October 24, 2014. 14 See Report and Order, paragraph 40. 15 See Table 3.7 from the NPSTC March 2013 T-Band Report.
13 | Page NPSTC T Band Update Report May 31, 2016
analysis shows that number of channels not yet licensed has reduced to 114 as of early 2016. Similarly, the Houston T-Band area had 90 channels not yet licensed in 2013 and that number has dropped to 1 channel in early 2016. Table 4.1 shows the updated number of 700 MHz band General Use channel allotments for the counties within the 50-mile radius of the center of each T-Band area in the first numeric column. The number of unassigned 700 MHz channels that remain is shown in the second numeric column. The third numeric column in Table 4.1 shows the number of T-Band channel pairs that would need to be re-accommodated. This analysis shows that for most of the T-Band areas, the number of channels that would need to be re-accommodated substantially exceed those 700 MHz General Use Channels not yet licensed. As noted in the 2013 T-Band report, more detailed engineering would be needed to determine whether a specific channel not yet licensed can be used at a particular transmitter site. Also, NPSTC acknowledges there may be some additional channel efficiencies in transitioning from conventional to trunked systems. Such detailed engineering analysis and redesign of each T-Band system is beyond the scope of this NPSTC T-Band Update.
Table 4.1: Updated 700 MHz Channel Analysis
T-Band Market Updated 700 MHz Updated 700 MHz General T-Band Channel Pairs General Use Channel Use Channel Pairs Allotted Licensed in Market that Pairs Allotted in Plan in Plan to Counties within Need to Be to Counties within 50-Mile Radius but Not Yet Re-accommodated 50- Mile Radius Licensed (based on 12.5 (Based on 12.5 kHz kHz CH Pairs) CH Pairs) Boston 188 188 596 Chicago 207 114 279 Dallas 116 34 55 Houston 225 1 7 Los Angeles 390 50 546 Miami 160 58 43 New York 392 94 1054 Philadelphia 599 232 790 Pittsburgh 164 164 107 San Francisco 370 150 216 Washington, 244 79 129 D.C./Baltimore, MD
SAFECOM and the National Council of Statewide Interoperability Coordinators (NCSWIC), organizations that include public safety practitioners from around the country and which are
14 | Page NPSTC T Band Update Report May 31, 2016
sponsored by the Department of Homeland Security (DHS), jointly studied the T-Band issue.16 SAFECOM and NCSWIC published a briefing entitled “The T-Band Giveback, Implications for the Public Safety Community.”17 The briefing, released in October 2015, highlights some of the findings from the NPSTC T-Band Report conducted in 2013. As part of that briefing, SAFECOM and NCSWIC also included a Sample T-Back Transition Timeline which summarizes the process in which public safety agencies would need to engage to relocate their T-Band operations to other public safety land mobile spectrum, if it were available. This Sample T-Band Transition Timeline spans a period of 7 years, as the reprint below shows.
One of the key steps in year one is to “Identify Available Spectrum.” Unfortunately, that step in the process is not yet available for many public safety agencies operating in the T-Band, especially those in the top five T-Band metropolitan areas. As addressed in the previous NPSTC T-Band Report and in this T-Band Update, sufficient alternative public safety land mobile spectrum has not been identified, so this process cannot even be started.
16 SAFECOM, established in 2001 as a Presidential E-Government Initiative, is a mission guided and stakeholder supported public safety communications program of the United States Department of Homeland Security (DHS). Through collaboration with emergency responders and policymakers across all levels of government, the SAFECOM Program works to improve multi-jurisdictional and intergovernmental communications interoperability. Its membership includes more than 70 members representing local, tribal, and state government, including elected and appointed officials, state emergency responders, and major intergovernmental and national public safety associations, who provide input on the challenges, needs, and best practices involving emergency communications.
17 https://www.dhs.gov/sites/default/files/publications/T-Band%20Slick%20Sheet_102015_508%202216.pdf
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4.2 Relocate to the Nationwide Public Safety Broadband Network (NPSBN)
Since NPSTC released its original T-Band report in March 2013, the 3rd Generation Partnership Program (3GPP) has made significant progress on a mission critical voice over LTE standard.18 Reports indicate that Release 13 of the LTE standard will include mission critical voice and that commercial equipment complying with the standard should be available as early as 2018.19 That standard is the first step in assessing whether the NPSBN might have mission critical voice capability. The technical capability is a necessary, but not a sufficient, condition to abandon proven and battle-tested T-Band operations and move them to the NPSBN, a network still in the planning stages.
The Public Safety Communications Research (PSCR20) center in Boulder, Colorado, is in the early stages of testing how mission critical voice may be accommodated on LTE technology. Their work, which was mandated in Public Law 112-96, will take several years to complete. Finally, any transition of public safety operations from the T-Band to the NPSBN must include an interoperability component to allow users on both networks to communicate with each other. Standards work on this LMR to LTE interconnection has not been finalized by 3GPP. Once 3GPP adopts a global standard for this interconnection, then work will begin on a parallel standard that will address the LMR equipment interconnection. All of this work must be completed before testing can take place to validate the safety and efficiency of an LTE mission critical voice system.
Public safety looks forward to the further development of the NPSBN, which is envisioned as a supplement to current public safety land mobile systems for some time in the future. Making the decision to rely only on the NPSBN and dismantle a system already in place on which public safety has relied upon for years in a given jurisdiction or region, is a more serious matter that requires careful consideration.
There are many factors jurisdictions with T-Band have to consider. Many of the applicable questions have answers that are unavailable today and still reside somewhere into the future. For example:
• Does the NPSBN have the coverage for my jurisdiction equivalent to or better than the coverage I have on T-Band? • Is there commercially available mission critical voice over LTE equipment designed to meet the needs of my law enforcement officers, firefighters, emergency medical service personnel, and other local government functions?
18 The 3rd Generation Partnership Project (3GPP) is an international standards organization that focuses on LTE technologies. 19 3GPP approves standard for mission-critical PTT (MCPTT) over LTE in Release 13, Urgent Communications, March 16, 2016. 20 Operated by the Department of Commerce, National Institute of Science and Technology (NIST).
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• Has the equipment and the network been sufficiently tested in actual public safety tactical environments to warrant the necessary confidence in the system? • Are the control and operational functions needed by my jurisdiction available with mission critical voice over the NPSBN? • Is training available for any functions which are different but still acceptable? • What is the annual cost of moving all my jurisdiction’s T-Band voice traffic to the NPSBN, and are the necessary funds budgeted on a sustained basis? • How will my agency maintain interoperability with other public safety agencies operating in the 450-470 MHz UHF band (with which I can communicate today on T-Band)?
SAFECOM and NCSWIC have expressed concerns about the potential abandonment of T-Band spectrum. In addition to noting the lack of alternative spectrum and the significant cost that would be incurred to relocate public safety T-Band operations, SAFECOM and NCSWIC observed the following:21
Planning, coordinating, and implementing a successful migration from T-Band to a new public safety communications system is a multi-year (4-5 budget cycle) process and a large commitment of resources – one that cannot be made without more concrete information and guidance on migration schedules, costs, and technical capabilities.
NPSTC concurs with this assessment and believes it is premature at this stage to make the assumption that all T-Band operations simply can be re-accommodated on the NPSBN.
5. TV and B/ILT Operations in the T-Band
5.1 The Law is Silent on TV and Business/Industrial Land Transportation (B/ILT) Operations
As noted previously, Section 6103 of Public Law 112-96 requires the FCC to reallocate the T-Band spectrum currently used by public safety and to auction the spectrum. Specifically, Section 6103 states the following:
SEC. 6103. 470–512 MHZ PUBLIC SAFETY SPECTRUM
(a) IN GENERAL.—Not later than 9 years after the date of enactment of this title, the Commission shall— (1) reallocate the spectrum in the 470–512 MHz band (referred to in this section as the “T- Band spectrum”) currently used by public safety eligibles as identified in section 90.303 of title 47, Code of Federal Regulations; and
21 See: T-Band Executive Briefing, SAFECOM and NCSWIC, December 2015. https://www.dhs.gov/sites/default/files/publications/Final_T- Band%20Executive%20Briefing_031716FINAL508.pdf
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(2) begin a system of competitive bidding under section 309(j) of the Communications Act of 1934 (47 U.S.C. 309(j)) to grant new initial licenses for the use of the spectrum described in paragraph (1).
(b) AUCTION PROCEEDS.—Proceeds (including deposits and upfront payments from successful bidders) from the competitive bidding system described in subsection (a)(2) shall be available to the Assistant Secretary to make grants in such sums as necessary to cover relocation costs for the relocation of public safety entities from the T-Band spectrum.
(c) RELOCATION.—Relocation shall be completed not later than 2 years after the date on which the system of competitive bidding described in subsection (a)(2) is completed.
In NPSTC’s view, auction winners would face a challenging environment for deployment in the T- Band, given current operations in the band not addressed in this section of Public Law 112-96. Those current operations include approximately 325 television stations throughout the country. The T-Band also supports critical industrial/business and land transportation (B/ILT) systems on T- Band channels outside the public safety spectrum, not addressed in Section 6103 of Public Law 112- 96. The following provides additional information about these operations.
5.2 Television Operations in the T-Band
NPSTC has determined that the band supports approximately 325 full power TV and Class A TV stations across the 470-512 MHz band, i.e., TV Channels 14-20.22
Public Law 112-96 that addresses public safety relocation and auction of the public safety T-Band spectrum also includes separate unrelated sections addressing “incentive auctions” of broadcast spectrum. Since the law was adopted, the FCC has been fully engaged in developing an incentive auction process designed to clear TV operations from spectrum in the 600 MHz area to make way for commercial broadband use.
As noted by the FCC Notice of Proposed Rulemaking regarding incentive auctions involving broadcast spectrum, Congressional authority for such incentive auctions requires that they be voluntary:
“Section 6402, codified at 47 U.S.C. § 309(j)(8)(G), authorizes the Commission to conduct incentive auctions in which licensees may voluntarily relinquish their spectrum usage rights in order to
22 Class A stations generally operate at a lower power level than that of Full Power TV stations, but still have facilities to originate programming.
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permit the assignment by auction of new initial licenses subject to flexible use service rules, in exchange for a portion of the resulting auction proceeds.” [emphasis added]23
Therefore, Public Law 112-96 only mandates auction of the public safety T-Band spectrum, not the same spectrum in other areas used by the television stations shown on the following maps.24
As noted in the 2013 NPSTC T-Band Report, NPSTC does not believe it is practical to mix commercial broadband services with existing television services in the same spectrum in the same area, as evidenced by the necessary transition of TV operations out of TV channels 52-69 (698-806 MHz) to make way for both commercial and public safety operations in the 700 MHz band. This likely means any commercial services that were to emerge from auction of the T-Band spectrum would incur numerous holes in coverage across the country. The following maps show the location across the country of full power and class A TV stations on the T-Band spectrum, i.e., TV channels 14-20. While these maps were developed in 2012, NPSTC believes they are still applicable as of the time this report was developed.
23 Notice of Proposed Rulemaking, In the Matter of Expanding the Economic and Innovation Opportunities of Spectrum Through Incentive Auctions, Docket NO. 12-268, released October 2, 2012, at paragraph 27. 24 NPSTC appreciates the assistance of the National Association of Broadcasters in providing information about television operations in the T-Band. These maps were developed originally in support of activity surrounding incentive auctions, and therefore, depict the situation as of enactment of Public Law 112-96, i.e., February 22, 2012.
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20 | Page NPSTC T Band Update Report May 31, 2016
21 | Page NPSTC T Band Update Report May 31, 2016
Table 5.1 also lists the Full Power and Class A TV stations in the T-Band spectrum by state and city. This listing includes an indication of the general population served by each station.
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Table 5.1 Full Power and Class A Television Stations Operating in the T-Band
Population Channel Service City State Call Sign Served 20 DT ANCHORAGE AK KTBY 346,562 18 DT FAIRBANKS AK KATN 97,128 20 DT NORTH POLE AK KJNP-TV 98,097 15 CA ALABASTER AL W15AZ 100,485 18 DT BESSEMER AL WDBB 1,620,185 19 DT DEMOPOLIS AL WIIQ 315,470 14 DT FLORENCE AL WHDF 1,227,086 19 DT HUNTSVILLE AL WHNT-TV 1,433,978 15 DT MOBILE AL WPMI-TV 1,457,678 20 DT MOBILE AL WMPV-TV 1,387,428 20 DT MONTGOMERY AL WCOV-TV 831,872 14 CA BENTONVILLE AR KHMF-CA 160,674 15 DT FAYETTEVILLE AR KHOG-TV 691,311 18 DT FORT SMITH AR KFSM-TV 883,587 20 DT JONESBORO AR KTEJ 416,929 16 DC LITTLE ROCK AR KKYK-CD 610,613 20 DC LITTLE ROCK AR KLRA-CD 775,509 18 CA CAMP VERDE AZ K18DD 106,874 19 DT KINGMAN AZ KMOH-TV 184,283 15 DT PHOENIX AZ KNXV-TV 4,172,832 17 DT PHOENIX AZ KPHO-TV 4,175,148 20 DT PHOENIX AZ KPAZ-TV 4,171,614 18 DC TUCSON AZ KFTU-CD 855,864 19 DT TUCSON AZ KTTU 1,028,780 19 DC BAKERSFIELD CA KBBV-CD 685,827 20 DT BISHOP CA KVME-TV 21,907 15 DT CERES CA KBSV 1,262,280 14 DT CONCORD CA KTNC-TV 9,214,106 17 DT EUREKA CA KVIQ 126,807 17 DC FRESNO CA K17JI-D 1,177,432 20 DT HANFORD CA KFTV-DT 1,793,228 17 CA LOMPOC CA KLDF-CA 57,254 18 DT LONG BEACH CA KSCI 15,875,092 18 DT MODESTO CA KUVS-DT 4,007,363 20 DT PARADISE CA KCVU 613,754 17 CA PASO ROBLES CA K17GD 81,615
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15 CA SACRAMENTO CA KMUM-CA 512,959 20 DC SACRAMENTO CA K20JX-D 358,134 18 DT SAN DIEGO CA KUSI-TV 3,230,505 19 DT SAN DIEGO CA KSWB-TV 3,565,519 19 DT SAN FRANCISCO CA KOFY-TV 6,827,873 15 DT SAN LUIS OBISPO CA KSBY 495,495 17 CA SANTA BARBARA CA KSBB-LP 96,991 19 DT SANTA MARIA CA KCOY-TV 457,692 15 DT BOULDER CO KTFD-DT 3,640,240 18 DT DENVER CO KRMA-TV 3,599,599 19 DT DENVER CO KTVD 3,561,694 15 DT DURANGO CO KREZ-TV 105,121 20 DT DURANGO CO KRMU 72,485 15 DT GRAND JUNCTION CO KFQX 163,637 18 DT GRAND JUNCTION CO KRMJ 159,511 19 DC HARTFORD CT WRDM-CD 1,267,601 20 DT WATERBURY CT WCCT-TV 4,094,464 17 DT CLERMONT FL WKCF 4,030,171 15 DT FORT MYERS FL WBBH-TV 2,046,391 16 DT GAINESVILLE FL WCJB-TV 975,086 19 DT JACKSONVILLE FL WTEV-TV 1,627,638 15 DC KISSIMMEE FL WKME-CD 541,501 19 DT LAKELAND FL WMOR-TV 5,267,621 18 DT MIAMI FL WPBT 5,442,134 19 DT MIAMI FL WSFL-TV 5,316,261 20 DT MIAMI FL WLRN-TV 5,447,399 18 DT PANAMA CITY FL WJHG-TV 982,940 17 DT PENSACOLA FL WEAR-TV 1,517,774 20 DC TAMPA-ST. PETERSBURG FL WARP-CD 2,065,311 16 DT TEQUESTA FL WPBF 3,169,595 19 DT ATLANTA GA WGCL-TV 5,940,672 20 DT ATLANTA GA WPCH-TV 5,859,786 16 CA AUGUSTA GA WBEK-CA 245,857 15 DT COLUMBUS GA WRBL 1,288,093 16 DC COLUMBUS GA WYBU-CD 419,324 16 DT DALTON GA WELF-TV 1,307,164 16 DT MACON GA WGXA 757,799 19 DT HONOLULU HI KIKU 841,403 16 DT WAILUKU HI KOGG 161,310
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15 DD WAIMANALO HI KUPU 943,879 16 DT DES MOINES IA KDSM-TV 1,094,892 19 DT DES MOINES IA KDMI 1,140,265 18 DT MASON CITY IA KYIN 573,611 15 DT OTTUMWA IA KYOU-TV 585,286 18 CA BOISE ID KCLP-CA 525,353 20 DT IDAHO FALLS ID 950306KF 241,920 17 CA PAYETTE ID K17ED 53,121 17 DD POCATELLO ID KISU-TV 305,253 19 DT CHICAGO IL WGN-TV 9,809,467 20 DC CHICAGO IL WPVN-CD 6,057,637 17 DT DECATUR IL WAND 1,378,640 15 DT JACKSONVILLE IL WSEC 516,896 15 DC JOHNSON CITY IL W15BU-D 207,622 17 DT MARION IL WTCT 583,381 19 DT OLNEY IL WUSI-TV 304,740 19 DT PEORIA IL WHOI 691,566 16 DT ROCKFORD IL WTVO 1,401,044 14 DT BLOOMINGTON IN WTIU 1,127,742 15 DC CLARKSVILLE IN WWJS-CD 1,185,543 15 DC EVANSVILLE IN WYYW-CD 464,353 17 CA EVANSVILLE IN WAZE-LP 138,942 20 DC EVANSVILLE IN WTSN-CD 452,558 18 DT FORT WAYNE IN WISE-TV 1,089,665 17 DT GARY IN WYIN 6,946,832 19 DC INDIANAPOLIS IN WDNI-CD 1,555,795 20 DT INDIANAPOLIS IN WHMB-TV 2,828,206 18 DC JASPER IN WJTS-CD 152,914 16 DC JEFFERSONVILLE IN WJYL-CD 1,188,652 17 CA SALEM IN WHAN-LP 5,884 17 DT COLBY KS KLBY 34,274 19 DT COLBY KS KWKS 39,289 16 DT HAYS KS KOOD 112,599 14 DT HOISINGTON KS KOCW 83,789 19 DT HUTCHINSON KS KWCH-DT 881,673 17 DT SALINA KS KAAS-TV 219,864 16 DT BOWLING GREEN KY WNKY 371,435 18 DT BOWLING GREEN KY WKYU-TV 407,059 19 DT CAMPBELLSVILLE KY WBKI-TV 2,135,727
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16 DT HAZARD KY WKHA 366,235 17 DT LOUISVILLE KY WKPC-TV 1,416,267 15 DT MOREHEAD KY WKMR 348,848 14 DT SOMERSET KY WKSO-TV 572,277 20 DC BATON ROUGE LA KZUP-CD 706,237 16 DT LAFAYETTE LA KADN-TV 878,126 14 DC LAKE CHARLES LA KFAM-CD 252,105 20 DT LAKE CHARLES LA KLTL-TV 423,574 15 DT NEW ORLEANS LA WNOL-TV 1,633,769 18 CA NEW ORLEANS LA WBXN-CA 293,732 17 DT SHREVEPORT LA KSLA 994,000 19 DT BOSTON MA WGBH-TV 7,565,923 20 DT BOSTON MA WCVB-TV 7,463,665 18 DT LAWRENCE MA WMFP 6,779,083 16 CA TOWSON MD WMJF-LP 466,216 15 DT BAD AXE MI WDCQ-TV 1,183,489 14 DC BATTLE CREEK MI WOBC-CD 123,457 20 DT BATTLE CREEK MI WOTV 2,203,473 17 DT CADILLAC MI WCMV 407,228 14 DT DETROIT MI WKBD-TV 4,971,829 18 DC DETROIT MI WDWO-CD 4,069,246 16 DT FLINT MI WSMH 1,879,393 15 DC GRAND RAPIDS MI WXSP-CD 1,087,925 19 DT GRAND RAPIDS MI WXMI 1,896,149 19 DT MARQUETTE MI WZMQ 72,945 20 DT AUSTIN MN KSMQ-TV 507,786 16 DT CROOKSTON MN KCGE-DT 123,930 17 DT DULUTH MN KQDS-TV 302,227 15 DT WORTHINGTON MN KSMN 320,808 17 DT COLUMBIA MO KMIZ 548,332 20 DT JEFFERSON CITY MO KNLJ 641,397 18 DT KANSAS CITY MO KCPT 2,506,139 15 DT POPLAR BLUFF MO KPOB-TV 143,674 15 DT SEDALIA MO KMOS-TV 802,798 19 DT SPRINGFIELD MO KSPR 1,057,854 14 DT ST. LOUIS MO KNLC 2,939,859 16 DT BILOXI MS WMAH-TV 1,059,522 18 DT BUDE MS WMAU-TV 635,478 15 DT GREENVILLE MS WXVT 270,089
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20 DC HOLLY SPRINGS MS WBII-CD 89,626 20 DT JACKSON MS WMPN-TV 850,369 16 DT WEST POINT MS WLOV-TV 607,624 16 DT BILLINGS MT KBGS-TV 156,657 18 DT BILLINGS MT KSVI 174,193 19 DT BUTTE MT KWYB 69,602 14 DT BURLINGTON NC WGPX-TV 1,911,433 20 DT EDENTON NC WUND-TV 1,502,927 17 DT GOLDSBORO NC WNCN 3,201,386 19 DT JACKSONVILLE NC WUNM-TV 1,025,090 19 DT LEXINGTON NC WCWG 5,108,147 17 DT LINVILLE NC WUNE-TV 1,472,023 14 DC LUMBERTON-PEMBROKE NC WLPS-CD 482,563 20 CA ROANOKE RAPIDS NC WNVN-LP 15,536 15 DT ROCKY MOUNT NC WRPX-TV 2,217,671 17 DT BISMARCK ND KBMY 119,918 19 DT DICKINSON ND KXMA-TV 31,907 20 DT ELLENDALE ND KJRE 16,170 19 DT FARGO ND KVRR 356,578 15 DT GRAND FORKS ND KGFE 114,564 14 DT MINOT ND KMCY 71,777 14 DT WILLISTON ND KXMD-TV 36,552 15 DT LINCOLN NE KFXL-TV 1,143,495 19 DT NORFOLK NE KXNE-TV 297,214 17 DT OMAHA NE KYNE-TV 936,201 20 DT OMAHA NE KETV 1,349,828 17 CA CLAREMONT NH W17CI 89 18 DD NEWTON NJ WMBC-TV 18,443,974 19 CA ALAMOGORDO NM KVBA-LP 38,070 17 DT ALBUQUERQUE NM KAZQ 1,084,327 14 DC LAS VEGAS NV KNBX-CD 1,885,855 16 DT LAS VEGAS NV KINC 1,906,462 17 DC LAS VEGAS NV KEEN-CD 1,898,200 19 DC LAS VEGAS NV KHDF-CD 1,892,834 20 DC LAS VEGAS NV KTUD-CD 1,887,337 15 DT RENO NV KNPB 463,563 20 DT RENO NV KAME-TV 460,629 14 DT BATH NY WFBT 111,537 20 CA BINGHAMTON NY WBGH-CA 3,117
27 | Page NPSTC T Band Update Report May 31, 2016
14 DT BUFFALO NY WUTV 1,376,138 15 DC BUFFALO NY WBNF-CD 957,819 18 DT ELMIRA NY WETM-TV 598,827 16 CA ITHACA NY W16AX 55,410 20 DT ITHACA NY WNYI 632,278 15 CA KINDERHOOK NY WEPT-CA 768,898 17 DC MANHATTAN NY WEBR-CD 10,418,646 18 DC MASSENA NY WNYF-CD 85,240 14 DT PLATTSBURGH NY WPTZ 652,790 16 DT ROCHESTER NY WXXI-TV 1,134,066 15 DT SYRACUSE NY WSPX-TV 959,866 17 DT SYRACUSE NY WSYR-TV 1,241,056 19 DT SYRACUSE NY WSYT 1,624,932 15 DT CLEVELAND OH WEWS-TV 4,052,872 17 DT CLEVELAND OH WKYC 4,085,937 14 DT COLUMBUS OH WCMH-TV 2,712,110 17 DC COLUMBUS OH WDEM-CD 1,143,323 19 DC COLUMBUS OH WCLL-CD 1,665,093 16 DT DAYTON OH WPTD 3,414,982 17 DT PORTSMOUTH OH WQCW 1,236,991 20 DT YOUNGSTOWN OH WFMJ-TV 3,222,857 17 DT BARTLESVILLE OK KDOR-TV 1,156,163 20 DT MUSKOGEE OK KQCW-DT 1,118,143 15 DT OKLAHOMA CITY OK KTBO-TV 1,569,625 19 DC OKLAHOMA CITY OK KUOT-CD 1,183,004 17 DC BEND OR KABH-CD 169,979 17 DT EUGENE OR KMTR 520,941 19 DC EUGENE, ETC. OR K19GH-D 324,456 16 DT LA GRANDE OR KUNP 43,849 16 DC PORTLAND OR KORS-CD 2,279,190 18 DT ROSEBURG OR KTVC 100,007 19 DT ROSEBURG OR KPIC 94,186 14 DC THE DALLES OR KRHP-LD 14,148 17 DC BUTLER PA WJMB-CD 355,107 15 DD CLEARFIELD PA WPSU-TV 796,336 16 DT ERIE PA WSEE-TV 527,229 19 DC GREENSBURG PA WEMW-CD 1,447,310 14 CA PHILADELPHIA PA WTSD-CA 1,547,676 17 DT PHILADELPHIA PA WPHL-TV 10,133,061
28 | Page NPSTC T Band Update Report May 31, 2016
16 DC PITTSBURGH PA WBGN-CD 2,007,859 20 CA WASHINGTON PA WWLM-CA 32,539 17 DT AGUADILLA PR WVEO 920,837 14 DT ARECIBO PR WMEI 3,332,250 20 CA ARECIBO PR WIMN-CA 115,077 16 DT FAJARDO PR WMTJ 2,640,775 18 DT NARANJITO PR WECN 2,586,840 15 DT PONCE PR WTIN-TV 3,367,080 19 DT PONCE PR WKPV 1,708,593 20 DC SAN JUAN PR WSJN-CD 1,252,566 17 DT BLOCK ISLAND RI WPXQ-TV 3,051,707 14 DT ANDERSON SC WMYA-TV 1,513,461 18 DC CHARLESTON SC WLCN-CD 604,046 17 DT COLUMBIA SC WLTX 1,489,726 16 DT FLORENCE SC WPDE-TV 1,723,672 16 DT GREENVILLE SC WGGS-TV 1,770,901 18 DT GREENWOOD SC WNEH 1,234,938 18 DT MYRTLE BEACH SC WFXB 1,493,835 15 DT ROCK HILL SC WNSC-TV 2,064,005 17 DT ABERDEEN SD KDSD-TV 59,632 19 DT PIERRE SD KPRY-TV 42,420 16 DT RAPID CITY SD KCLO-TV 132,141 18 DC ADAMSVILLE TN W18BL-D 82,878 20 DT CROSSVILLE TN WBXX-TV 1,996,121 18 DC GREENEVILLE TN WAPG-CD 200,970 17 DT KNOXVILLE TN WKOP-TV 1,373,544 15 DT NASHVILLE TN WZTV 2,253,608 15 DT ABILENE TX KXVA 185,146 15 DT AMARILLO TX KCIT 382,053 19 DT AMARILLO TX KAMR-TV 366,362 18 DT BLANCO TX KNIC-DT 2,383,798 20 CA BROWNSVILLE TX KXFX-CA 202,567 14 DT DALLAS TX KERA-TV 6,707,830 18 DT EAGLE PASS TX KVAW 73,450 15 DT EL PASO TX KFOX-TV 1,018,028 16 DT EL PASO TX KTSM-TV 1,013,331 17 DT EL PASO TX KVIA-TV 1,011,264 18 DT EL PASO TX KDBC-TV 1,015,162 18 DT FARWELL TX KPTF-DT 84,512
29 | Page NPSTC T Band Update Report May 31, 2016
19 DT FORT WORTH TX KTVT 6,908,693 19 DT HOUSTON TX KTXH 6,091,098 20 CA KINGSVILLE-ALICE TX K20EK 10,147 19 DT LAREDO TX KLDO-TV 250,832 16 DT LUBBOCK TX KPTB-DT 317,203 18 DT MIDLAND TX KUPB 318,914 18 DT NACOGDOCHES TX KYTX 891,261 15 CA ROUND ROCK TX KHPZ-CA 412,521 16 DT SAN ANGELO TX KSAN-TV 135,032 19 DT SAN ANGELO TX KIDY 116,592 14 CA SAN ANTONIO TX K14LM 1,087,624 16 DT SAN ANTONIO TX KHCE-TV 2,344,223 17 DT SNYDER TX KPCB-DT 30,839 20 DT SWEETWATER TX KTXS-TV 246,754 15 DT TEXARKANA TX KTAL-TV 1,107,822 15 DT VICTORIA TX KAVU-TV 313,481 15 DT WICHITA FALLS TX KJTL 372,380 20 CA WICHITA FALLS TX K20DN 42,386 14 DT CEDAR CITY UT KCSG 164,762 19 DT RICHFIELD UT KUES 25,978 20 DT SALT LAKE CITY UT KTMW 2,144,875 18 DT ST. GEORGE UT KUEW 120,411 15 DT ARLINGTON VA WFDC-DT 7,690,918 19 DT CHARLOTTESVILLE VA WCAV 711,960 16 DT HAMPTON-NORFOLK VA WHRO-TV 2,149,410 20 DT LYNCHBURG VA WWCW 1,176,372 17 DC PORTSMOUTH VA WKTD-CD 1,510,777 17 DT ROANOKE VA WFXR 1,261,363 18 DT ROANOKE VA WDBJ 1,404,039 19 CA YORKTOWN VA WYSJ-CA 737,989 17 DT CHARLOTTE AMALIE VI WVXF 11,107 18 DT ST. JOHNSBURY VT WVTB 254,176 19 DT BELLINGHAM WA KBCB 1,195,506 20 CA CAMAS WA KOXI-CA 2,127,671 19 DT CENTRALIA WA KCKA 681,343 15 DC KENNEWICK, ETC. WA KVVK-CD 287,293 18 DT PASCO WA KEPR-TV 422,965 15 DT SPOKANE WA KHQ-TV 774,754 20 DT SPOKANE WA KREM 753,589
30 | Page NPSTC T Band Update Report May 31, 2016
14 DT TACOMA WA KTBW-TV 4,107,346 16 CA WALLA WALLA WA KORX-CA 70,908 14 DT YAKIMA WA KAPP 283,607 16 DT YAKIMA WA KNDO 265,676 15 DT EAU CLAIRE WI WQOW 357,496 17 DT LA CROSSE WI WLAX 478,398 19 DT MADISON WI WMTV 1,475,946 20 DT MADISON WI WHA-TV 1,482,837 18 DT MILWAUKEE WI WVTV 2,849,879 16 DT RHINELANDER WI WJFW-TV 267,135 19 DT SUPERIOR WI KBJR-TV 271,543 19 DT CHARLESTON WV WVAH-TV 1,295,881 18 DC WEIRTON WV WJPW-CD 176,631 14 DT CASPER WY KGWC-TV 80,004 17 DT CASPER WY KTWO-TV 79,891 20 DT CASPER WY KFNB 79,844
The foregoing maps and spreadsheet show the full extent of full power and class A TV operations in the T-Band spectrum, which reach across the entire U.S., and whose presence may disrupt meaningful usage of this spectrum for other purposes. Accordingly, clearing public safety users from the T-Band does not result in an attractive scenario for potential auction bidders. These 325 full power and Class A television broadcast stations on those channels would remain throughout the U.S., even if public safety operations could be relocated. In addition, as the incentive auction to clear spectrum in the 600 MHz area plays out, NPSTC understands the FCC will need to repack television into the remaining spectrum (including the T-Band). Although the number of stations will not be known until the auction is concluded, the FCC may need to relocate additional TV stations to Channels 14-20, i.e., the T-Band spectrum, as part of his repacking process. The FCC has taken steps to minimize the number of stations relocated to Channel 14, but has taken no steps to minimize the number of stations to be relocated to the other T-Band channels.
5.3 Industrial/Business Operations in the T-Band
The T-Band also supports critical industrial and business (I/B) operations. These channels support the efficient and safe operation of numerous small and large businesses that contribute to the U.S. tax base and economy. These I/B T-Band operations were not addressed in Section 6103 of Public Law 112-96. However, as addressed more fully in Section 1.1 of the NPSTC March 2013 T-Band Report, the categorization of the T-Band spectrum between public safety and I/B operations is defined on a land mobile channel-by-channel basis. This means I/B T-Band channels are intermixed with the public safety T-Band channels. An I/B channel may be directly adjacent to a public safety channel. Therefore, clearing public safety T-Band operations does not necessarily result in clearing
31 | Page NPSTC T Band Update Report May 31, 2016
the overall T-Band spectrum for other uses.
In May 2013 the Enterprise Wireless Alliance (EWA) commissioned Televate, LLC to study and assess the impact of the legislation on I/B T-Band licensees, including an estimate of the cost to repack I/B operations into a more confined portion of the T-Band. Televate’s study found that:
…573 I/B licensees and 764 separate systems would be impacted at a cost of $449,200,000 if the FCC were to require auction winners to move the I/B licensees to a dedicated portion of the T-Band spectrum. 25
Accordingly, I/B operations would continue to impact any commercial use of the T-Band spectrum negatively. Given there is no requirement for I/B licensees to move out of the spectrum, the repacking studied by Televate, LLC for EWA may be an approach the FCC would consider. The $449.2M cost of that approach as estimated by Televate, LLC would be a cost that commercial operators participating in an auction would need to consider in determining appropriate spectrum bids. That cost would be in addition to the cost to relocate public safety stations, estimated to be $5.9 billion in the original NPSTC T-Band Report released in March 2013.
6. Conclusion
The NPSTC T-Band Report, issued March 15, 2013, detailed the lack of alternative spectrum and significant cost impact public safety entities on T-Band would face as a result of the provisions in Section 6103 of Public Law 112-96. As shown in this T-Band Update Report, little has changed over the last 3 years. Public safety’s strong demand for T-Band spectrum is virtually unchanged, as indicated by analysis of FCC T-Band licensing records. On the spectrum supply side, the Commission has made an additional 24 narrowband channels available in the 700 MHz band. However, the resulting 700 MHz narrowband channels available to licensees for potential T-Band relocation still pales in comparison to the channels to be re-accommodated in at least the top five T-Band areas.
Although there has been significant progress in the development of mission critical voice standards for LTE broadband technology, much work remains to provide a viable broadband mission critical voice-over-LTE solution with sufficient coverage and reliability. As detailed in Section 4.2, many unanswered questions remain, and it is premature for public safety to plan to abandon battle- tested T-Band voice systems.
Finally, even if public safety was to vacate the T-Band, it is unclear what public interest benefit would be gained by reallocating the T-Band spectrum for commercial use. The T-Band also supports critical industrial and business systems on T-Band channels outside the public safety spectrum, not addressed in Section 6103 of Public Law 112-96. As shown in Section 5 of this report, approximately
25 Industrial and Business T-Band Relocation Costs, Prepared for the Enterprise Wireless Alliance. Prepared by Televate, LLC, June 11, 2013.
32 | Page NPSTC T Band Update Report May 31, 2016
325 full power and Class A Television stations throughout the country also operate on the T-Band spectrum. The presence of these stations could seriously impair use of the 470-512 MHz band for nationwide commercial wireless operations even if public safety systems were cleared from the band.
33 | Page NPSTC T Band Update Report May 31, 2016 Attachment B J lt^lit Wetnnrow tt Po ttcs DnpenrMENT MICHAELP. LAWN CHIEF oFPoLICE
MeUoRANDUM
TO: Michael J. Driscoll, Town Manager FROM: Michael P. Lawn, Chief of Police $\tU DATE; January 30,2017
SUBJECT: Police Equipment FY2016 Proposed Loan Orders - $104,200,00
Tactical Bulletproof Vest (6) - $12.600 (6)tacticalbulletproofvests.Thewarrantyforourcurrent tactical vests expires in July, ZOll. These tactical vests are for critical incident response and.provide ihe additional piotection nieded frorn high powered weapons for which an officer's individual bullet proof vest is not rated.
Live Scan Fingerprint Svstem - $32.000 rswithelectronicsubmissiontotheStateandFBlwith rapid response from thelr databases to verify prisoners' identity and determine any outstanding "wants" on the prisoner from across the Country, This system will replace our current Live Scan Fingerprint Device, which was purchased in June of 2004, Live Scan Fingerprinting has changed with- technology over the past decade; it now allows much higher resolution of prints along with_full hand submissibn, There is also the ability to attach a picture of the prisoner with the fingerprint record. Our current system is no longer supported by the manufacturer.
The building's Uninterruptible Power Supply originally had two strings of thirty batteries each for a total of sixtf oatteries. Due to battery faltirrbs over the last four plus years along with the high cost of replacement, we were forced to eliminate one string. This reduction reduced the overall time that the UpS would support our radios and computers during a power failure, This expenditure would replace all older batteries and return the device to manufacturer specs with two new strings of batteries. MichaelJ. Driscoll, Town Manager January 30,2017 Page:02
Buildinq,Access and Video Surveillance Servers - $26.500 Two Dell servers configured for Genetec Access Control and video applications. Present servers, which wilt be over seven years of age in 2017, have thirtytwo bit data busses. The next access control and vldeo software will require sixty-four bit busses. The new servers would be compatible with the next generation access control and video software.
Should you have any questions or wish further discussion on this matter, please feel free to contact me.
MPL;jp Attachment C al er//7 E*penditure Forecast Debt and Interest
Permanent Debt[nterest 5,230,403 5,829,084 $ 3,952,489 $ 3,749,'J,64
ESCO (Permanent) 522,039
Streets & Sidewalks (A ) 612,500
Other (Planned) CMtl"atza funss,u $ 788,62L Cost of Certifying Bonds $ 5,000 5,000 $ 5,000 $ 5,ooo Total Expenditure 9,159,562
UnAtnpcz
47 E*penditure Forecast Capital Projects
Town Capital $ 408,500 $
Sdrool Capital Projects $ 461",600 $ Sheet & Sidewalk lmprovements g 917,008 fi 962,858 $ 1,011,001 g 1,061,551 Total Expenditure #(tltn # /) / l/,qet r+"uce- # 2Qooo r, fccr'n
48 Fiscal Year 2018 February 22,2017
Revenue
Fiscal Year 2018 Preliminary Budget Overview $131,494,239 (10-1 r-2016)
Local Aid s572.718 (Governor's House I, January 2017) $132,066,956
Dxpenditure
Fiscal Year 2018 Preliminary Budget Overview $133,325,548 (10-r l-2016)
Revised Debt $ (236,469) (2018 -2022 CIP Submission)
Revised Capital Projects $ 70,000 (2018 -2022 CIP Submission)
State Assessments $ 65.903 (Governor's House I, January 2017) $133,224,993 Fiscal Year2078 Capital Spending February 22,2017
FY2018 Preliminary Budget Overview FY18-22 CIP Variance October ll,2016 January 24,2017
Debt & Interest $ 9,608,940 s 9,372,472 $ (236,468)
Capital Projects: Street&Sidewalks $ 962,858 $ 962,858 (Lines 271 &275) Town Capital Projects $ 391,000 $ 386,000 (Lines 64, 127, 129 & 132) $ (5,000) Monument Restoration $ 15,000 $ 15,000 (Line 17) School Capital Projects $ 442.300 $ 517.300 (Line 235) $ 1,81 1,158 $ 1,881,158
Capital Spending Total $ 11,420,098 $ 11,253,630
Revenue $131,494,238 g.6g0/o $132,066,956 9.52% Expenditure $133,325,549 9.57% $133,224,993 g.45%
FY17:7.87Yo Attachment D df:;llt Excerpt from FYlB-22 CIP Correspondence [fanuary 24,20L7)
(Page 3) Fiscal Year 2013 Proposed Loatr Ordcrs As a follow up to the Honorable Town Council's adoption of conceptual rccommendations on the Fiscal Year 2017-2021 Capital Improvemerf Program, the following was the revised list of items contained in the Fiscal Year 2013 CIP. Prcposed Loan Orde6 were to be brought forward for these capital items.
o Administration Building Improvements $ 852.000 o Library Building Improvements (Slate Roof) $ 325,000 o Fire Stations (3) Improvements $ 500.000 TOTAL: $1,677,000
The Administration Building Improvements and Fire Stations (3) Improvements have been moved to the Fiscal Year 2018 CIP.
The Library Slate Roofrepairs were done in conjunction with the Administration Building Roofing Project. Other Library Building Improvements were funded with Fiscal Year 20l4 Library Building Improvements and are outlined in the "Fiscal Year 2014 Proposed Loan Orders" scction of this correspondence.
(Page 4) Fiscal Year 2014 Proposcd Loatr Ordcrs As a follow up to the Honorable Town Council's adoption ofconceptual recommendations on the Fiscal Year 201'l-2021 Capilal Improvement Progmm, the following was the revised list of items contained in the Fiscal Yeat 2014 ClP. Proposed Loan Orders were to be brought forward for these capital items.
o Skating Arena Improvcments $ 34,000 o Library Building Improvements $ 100.000 TOTAL: $ 134,000
On July 12, 2016, the Honorable Town Council approved a transfer of funds totaling $38,000 to move forward with upgmdes at the John A. Ryan Skating Arena including the replacement of three emergency exit dools and the acquisition ofa new scorcboaxd.
On December 13, 2016, the Honorable Town Council approved a transfer of funds totaling $41,850 in order to move forward with the painting project at the Watertown Free Public Libnry. Excerpt from FYLB-22 CIP Correspondence (fanuary 24,2017)
On January 10, 2017, the Honorable Town Council approved a proposed Loan Order totaling $259,400 in order to move forward with the carpet rcplacement project at the Watertown Free Public Library.
(Page 4) tr'iscal Year 2015 Proposed Loan Orders As a follow up to the Honorable Town Council's adoption of conceptual recommendations on the Fiscat Year 2017-2021 Capital Improvement Progmm, the following raas the revised list of items contained in the Fiscal Year 2015 CIP. Proposed Loan Orden were to be brought forward for tiese capital items.
o Hosmer School Pre-School Walkway $ 145,000 r Filippello Park/Grove Street End ofPark $ 600.000 TOTAL: $ 745,000
Upon further review, the School Departmerf detemined the condition of the pre-school entance walkway at the Hosmer School is hne.
Upon further review, the Filippello Pa :/Grove Street End ofPark Foject has been increased to $850,000. The Town will be pursuing a Stanton Grant of$225,000 to partially offset the cost ofthis project.
The following is a revised item contained in the Fiscal Year 2015 CIP. A Proposed Loan Order will be brought forward subsequent to the Honorable Town Council's adoption of conceptual recomrnendations on the Fiscal Yew 2018-2022 Capital Improvement Program.
. Filippello Park/Grove Sheet End ofPark $ 850,000
(Page 5) Fiscal Y€ar 2016 Proposed Loan Orders As a follow-up to the Honorable Town Council's adoption of conceptual recommendations on the Fiscal Year 2011-2021 Capilal Improvcment Program, the following was the revised list of items contained in the Fiscal Year 2016 CIP. Proposed Loan Orden were to be brought forward for these capital items.
. Street & Sideralk Improvements $2,500,000 . Public Works Equipment $1,196,000 r Moxley Courts Renovations & Lighting $ 900,000 . Firc Stations (2) Improvements $ 325,000
2 Excerpt from FYIB-22 CIP Correspondence [fanuary 24,2017)
o Various School Improvcments $ 150,000 o Administration Building Emergency Generator $ 150,000 o Police Equipment $ 104,200 o Parks Control Link Retrofit $ 100.000 TOTAL: $5,425,200
On May 24, 2016, the Honorable Town Council approved a proposed Loan Order totaling $2,500,000 to fund Street and Sidewalk Imprcvements contained in the Fiscal Year 2016 CIP.
On July 12, 2016, the Honorable Towl Council approved a tansfer offunds totaling $413,000 for Department ofPublic Works Equipment from the Fiscal Year 2016 CIP.
The Fie Stations (2) Improvements have bcen moved to the Fiscal Year 2018 CIP.
The Hosmer Sidewall/Stairs Replacement project at $75,000 has been completcd and the Middle School Science Lab equipment at $75,000 has bcen purchased with existing School Capital Project monies.
The following is a revised list of items conlained inthe Fiscal Ycar2016 CIP. Proposed Loan Orders will be brought forward subsequent to the Honorable Town Council's adoption ofconceptual recommendations on the Fiscal Year 2018-2022 Capital Improvement ProgEm.
. Moxley Courts Rcnovations & Lighting $ 900,000 r Public Works Equipment $ 783,000 . PolicaEquipment $ 104,200 . Parks Conhol Link Retrofit $ 100,000 . Administation Building Emergency Generator $ 85-000 TOTAI: $l ,972,200
(Page 5) Fiscal Year 2017 Propored Losn Orders As you recall, the Fiscal Year 2017 Budget Message dated April 26, 2016 stated Proposed Loan Orders would be brought forward for various Capital items contained in the FiscalYear 2017 CIP. The acquisition ofthe proposed items is consistent with one ofthe Honorable Town Council's priorities ofnot defering maintenance and/or recognition ofcosts ofcapital equipment, facilities and infiastrudtue to future years. The items that were to be included in the Proposed Loan Orders are as follows: Excerpt from FYlB-22 CIP Correspondence (fanuary 24,2017)
o Street & Sidewalk Improvements $ 3,475,000 o Various School Improvements $ 3,286,000* o Victory Field Improvements (Phase II) $ 3,000,000 o Public Works Equipment $ 1,506,000 o Casey Park Improvements $ 950,000 o Underground Duct for Utilities $ 300,000 . Police Equipment $ 159,600 o Skating Arena Improvements $ 70,000 o Information Technology (GIS) $ 50,000 o Library Improvements $ 30.000 TOTAL: $12.826.600
*$ 1,531,000 is anticipated to be reimbursed from MSBA,
On June 7, 2016, the Honorable Town Council approved a proposed Loan Order totaling $3,088,891 for the purpose ofpaying costs of partial window/door replacement at the Watertown Middlc School with the Massachusetts School Building Authority anticipated to reimburse the Town 48.47% of eligible, approved project costs.
On July 12, 2016, the Honorable Town Council approved a transfer of funds totaling $55,000 for a Department of Public Works Equipment item from the Fiscal Year 2017 CIP,
The Lowell School Carpet Installation prject has been moved to the Fiscal Year 2018 CIP. The replacement of Middle School Science LaboBtory equipment has been purchased with existing School Capital monies.
The first year cost of the Police Department's expansion of storage capacity for video retention project of$159,600 has been moved to the Fiscal Year 20l8 CIP. The costto fund the entire project is $42,900, down ftom the estimated three yearcostof$315,700 in the Fiscal Year 2017-2021 Capital Improvement Program. Excerpt from FYlB-2 2 CIP Correspondence [f anuary 24, 2017)
The following is a revised list of items contained in the Fiscal Year 20l7 CIP. Proposed Loan Orders will be brought forward subsequent to the Honomble Town Council's adoption of conceptual recommendations on the Fiscal Yeax 2018-2022 Capital Improvement Program.
o Street & Sidewalk Improvements s 3,475,000 o Victory Field Improvements (Phase II) $ 3,000,000 o Public Works Equipment $ 1,451,000 o Casey Park Improvements $ 950,000 o Underground Duct for Utilities $ 300,000 . Administration Building ChillerReplacement $ 120,000 o Skating Arena Improvements $ 70,000 r Information Technology (GIS) $ 50,000 o Library Improvements $ 30.000 TOTAL: $ 9,446,000 FlscAL YEAR 2Ot8-2022 CtP WITH POTENTIAL SCHOOL RENOVATTON/RECONSTRUCTTON j-l- l-J FY18.22 CIP FYTT-ZIC'P VARIANCE 1,802.0 Attachment E cqMylllry %yELgpMENr s ___l,o7q.o s 8,075.0 S 3,000.0)
I N FORMATION TECH NOLOGY 300.0 3s0.0 (so.o)
FIRE 5 4,r?.o:_o ___ S 1,630.0 2,4gO.O
LIBRARY _ s _ 47s.0 t_ 360.0 115.0
POLICE 5 2,6s3.9 _S _ rA7t.5 S r,176.4
PUBLIC WORKS - o,teo.o _ S _8,331.5 (2,171.5) RECREATION _$ _ 8,2-6qL S 4,oqo.g_ s p,24g.ol SCHOOL S 222,228.0 $__ _?,Bno 5 ztz.381.O
SENIOR CENTER 2oo.o _ S 190.0 1_0.0
!I4M!94!EI\-- s 2,62s.o $ 2,380.0 24s.O
STREETS & SIDEWALKS tryi$) __ --__l s _I]gLsu t_ __ BB,e6s.B 5 t1,228.4 GENERAL FUND CIP $ se8,343.1 $ 140,356.88
POTENTIAL FYLB-22 CIP SCHOOL RENOV./RECONSTR. - GENERAL FUND ctp w/our POTENTIAL SCHOOL RENOV./RECONSTR. S 164,:43.r S 140,356.8 S 2s,786.3 FISCAL YEAR 20L8-2022 CtP WITHOUT POTENTIAL SCHOOL RENOVATTON/RECONSTRUCTTON
DEPARTMENT FY18-22 CtP FYLT-ZLCtP VARIANCE ADM IN ISTRATION 9,552.0 7,750.0 s 1,902.0
COMMUNITY DEVELOPMENT s (3,000.0)
I N FORMATION TECH NOLOGY 300.0 350.0 (s0.0)
FIRE 4,120.0 $ 2Eo.e
LIBRARY ----14{.0 475.O s 360.0 115.0
POLICE 2,653.9 _ S 1,,477.5 I,I76.4
PUBLIC WORKS 6,160.0 S 8,331.5 (2,17'J,.5,17'J,.5)
RECREATION 8,760.0 11,000.0 (2,24O.O1
SCHOOL 8,181.0
SENIOR CENTER 200.0 190.0 10.0
SKATING ARENA 2,625.O 2,390.0 245.O
STREETS & SIDEWALKS to6,\94.2 89,965.9 t 17,229.4
GENERAL FUND CIP s t64,L43.L s 140,356.9 s 23,796.3 FrscAL YEAR 2018-2022 CtP scHooLs (L|NES L48-24O1
CUNNIFF 55I.7 166.2 385.5
H OSM ER 1,955.0 t,gt7.6 $ 47.4 LOWELL 1,,132.0 421,.O s 71,I.O MIDDLE SCHOOL 2,372.2 5,032.7 (2,660.5) HIGH SCHOOL 1l_,006.5 778.8 10,227.7
PHILLIPS s 330.0 279.5 50.5 DISTRICT s 770.6 s 1,,351..2 s (s80.5) TOTAL 19,028.0 S 9,947.O s 8,191.0 FISCAL YEAR 20T8-2022 C|,P DEPARTMENT OF PUBLIC WORKS (LTNES 62-L231
FY18-22 CrP FYTT-2L CIP VARIANCE ADMlNISTRAT]ON s 2s6.0 s5
CENTRAL MOTORS s 440.0 s
HIGHWAYS S 1rg3_1.0 _ _S
SNOW & ICE REMOVAL s 3,199.0 s
CEMETERY s eo.o s 427.0 s (337.0)
PROPERTY/BUTLDTNG _ s _ 38_0.0 _t_ 1,307.0 s p27.ol
PARKS & FORESTRY s 724.0 s 73s.0 s (1s.0)
TOTAL s 6,160.0 s 8,331.5 s (2,!71..51 FISCAL YEAR 2OL8-2022 CIP STREETS SIDEWALKS -NEW ITEMS (L|NES 26s-2761
LINE 255 COMMUNITY PATH DESIGN - TAYLOR TO LINEAR PARK 325.0
_2!6 C_OtVl!\LU_lilTy PATH CONSTRUCTTON - TAYLOR TO LINEAR PARK _ _3,990,0_ 267 BELMONT ST. SIDEWALKS W/ CAMBRTDGE 200.0
268 WAT. SQ. TRAFFIC SIGNAL & SURFACE MAINT. S 2,3oo.o
169 t\4!4u!u!\sr cojtleg!_(tRvlNc sr _ cooLrDGE sQ. _ CAMBRTDGE LINE) _ts_p!o.9
276 UNDERGROUND DUCT FOR UTILITIES $ 600.0 TOTAL s 21-,425.O Attachment F
Watertown Public Schools FY’18 – FY’22 Capital Improvement Plan Presentation to The Town Council Committee on Budget & Fiscal Oversight March 1, 2017 • Review School Department’s FY’18 – FY’22 Capital Plan with emphasis on FY’18 Projects
• Update Committee on status of FY’17 Capital Projects
• Update Committee on status and proposed action for prior year (FY’14, 15, 16) Capital Project funds
Agenda • Address any life safety and health issues • Address any deficiencies that will further degrade facility conditions • Address WHS deficiencies as identified in NEASC report that could result in loss of accreditation • Ensure that facilities are operating to maximum efficiency possible • Ensure that school environment adequately supports current pedagogical approaches and curricular offerings
Capital Planning Priorities The Committee expressed concerns regarding the school’s adherence to the Standard on Community Resources for Learning. Concerns include, but are not limited to, the following: • The school site and plant do not support the delivery of high quality school programs and services, including: • the lack of a handicap accessible bathroom in the nurse’s suite • the broken water fountains • the aging bathroom infrastructure • the windows that do not stay open or are missing screens • the peeling paint and failing debris from ceilings in the building • the warped or broken floor tiles due to water damage WHS NEASC Findings 1) Life Safety and Health 2) Asset Preservation 3) Operational Efficiency 4) Enhanced Learning/Working Environment 5) General Improvements
Priority Ranking System ITEM R TOTAL FY’18 FY’19 FY’20 FY’21 FY’22 Classroom 4 75.0 15.0 TR 15.0 TR 15.0 TR 15.0 TR 15.0 TR Furniture Perimeter Window 2 15.0 15.0 TR Seals Painting 5 26.7 26.7 TR Emergency 1 250.0 250.0 BR Generator Renovate Bathroom 2 35.0 35.0 TR Areas Unit Ventilator 3 150.0 150.0 BR Replacement TOTAL 551.7 30.0 291.7 50.0 15.0 165.0 Cunniff School Cunniff School ITEM R TOTAL FY’18 FY’19 FY’20 FY’21 FY’22
Classroom 4 115.0 20.0 TR 22.5 TR 22.5 TR 25.0 TR 25.0 TR Furniture
Perimeter 2 20.0 20.0 TR Window Seals
Painting 5 15.0 15.0 TR
Cafeteria A/C 4 75.0 75.0 TR
Window 3 20.0 20.0 TR Tinting Ranking Auditorium 4 140.0 140.0 BR A/C Emergency 1 250.0 250.0 BR Generator Replace 3 1,200.0 1,200.0 BR Boilers TOTAL 1835.0 20.0 57.5 117.5 415.0 1225.0 Hosmer School Hosmer School ITEM R TOTAL FY’18 FY’19 FY’20 FY’21 FY’22
Classroom 4 90.0 15.0 TR 17.5 TR 17.5 TR 20.0 TR 20.0 TR Furniture
Replace Carpet 4 225.0 125.0 BR 100.0 BR
Outside 1 22.0 22.0 TR Lighting/Poles
Emergency 1 250.0 250.0 BR Generator
Replace Café 2 75.0 75.0 TR Windows
Cafeteria A/C 5 90.0 TR
Unit Ventilators 3 200.0 200.0 BR
Sprinkler 1 150.00 BR System TOTAL 1102.0 140.0 117.5 289.5 95.0 460.0 Lowell School ITEM R TOTAL FY’18 FY’19 FY’20 FY’21 FY’22
Classroom 4 115.0 20.0 TR 22.5 TR 22.5 TR 25.0 TR 25.0 TR Furniture
Bathrooms 2 320.0 80.0 BR 80.0 BR 80.0 BR 80.0 BR
Lower 2 20.0 20.0 TR Gymnasium
Carpet 4 67.2 67.2 TR Replacement
Emergency 1 250.0 250.0 BR Generator
Fitness Center 5 15.0 15.0 TR Renovations
Replace Boilers 3 1,200.0 1,200.0 BR
Bemis Entrance 3 50.0 50.0 TR Basement 4 85.0 TR Flooring
Unit Ventilators 3 200.0 200.0 BR
TOTAL 2372.2 20.0 439.7 1367.5 105.0 440.0 Watertown Middle School ITEM R TOTAL FY’18 FY’19 FY’20 FY’21 FY’22
Classroom 4 115.0 20.0 TR 22.5 TR 22.5 TR 25.0 TR 25.0 TR Furniture Hot Water 3 30.0 30.0 TR Heater
Windows 2 52.0 52.0 TR
Carpet 2 70.0 70.0 TR Replacement
Auditorium 2 70.0 70.0 TR Repairs
Roof Repairs 2 60.0 20.0 TR 20.0 TR 20.0 TR
Main Office 4 52.5 52.5 TR A/C
Wireless 4 50.0 50.0 TR Enhancements
Parking Lot 4 39.5 39.5 TR Upgrades Watertown High School ITEM R TOTAL FY’18 FY’19 FY’20 FY’21 FY’22
Emergency 1 550.0 50.0 BR 500.0 BR Generator Accessibility Upgrades 4 40.0 40.0 TR (Nurses Suite) Water Fountain 4 50.0 50.0 TR Upgrades Window 3 8,300.0 50.0 BR 2,500.0 BR 2,750.0 BR 3,000.0 BR Replacements
Security 1 37.5 37.5 TR Enhancements
Bathroom 4 240.0 80.0 BR 80.0 BR 80.0 BR Renovations
Science Labs 4 50.0 50.0 BR
Replace 3 1,200.0 1,200.0 BR Boilers
TOTAL 11,006.5 364.5 252.0 3,160.0 2,905.0 4,325.0 Watertown High School WHS Windows WHS Window Seals WHS Carpeting WHS Auditorium ITEM R TOTAL FY’18 FY’19 FY’20 FY’21 FY’22
Furniture & 4 30.0 15.0 TR 15.0 TR Equipment
HVAC 3 230.0 30.0 BR 100.0 BR 100.0 BR Upgrades
Gymnasium 5 20.0 20.0 TR Floor
Piping Repair / 5 50.0 50.0 TR Replacement TOTAL 330.0 30.0 115.0 120.0 65.0
Phillips School ITEM R TOTAL FY’18 FY’19 FY’20 FY’21 FY’22
Maintenance 1 90.0 45.0 TR 45.0 TR Vehicles
Food Service 1 120.6 17.8 TR 17.8 TR 25.0 TR 30.0 TR 30.0 TR Equipment
Security 1 60.0 20.0 TR 20.0 TR 20.0 TR Systems
Technology 4 500.0 100.0 100.0 100.0 100.0 100.0 Infrastructure
TOTAL 770.6 137.8 182.8 145.0 175.0 130.0
District ITEM TOTAL FY’18 FY’19 FY’20 FY’21 FY’22
Planning and 1,000.0 1,000.0 BR Design
Renovation / 203,200.0 40,000.0 STBD 40,000.0 STBD 123,200.0 STDB Reconstruction TOTAL 204,200.0 1,000.0 40,000.0 40,000.0 123,200.0
Potential Renovation / Reconstruction ITEM TOTAL FY’18 FY’19 FY’20 FY’21 FY’22
Total – School Technology 500.0 100.0 100.0 100.0 100.0 100.0
Total Improvements – Tax Revenue 2,113.0 487.3 476.2 439.5 375.0 335.0
Total Improvements -TBD 203,200.0 0.0 40,000.0 0.0 40,000.0 123,200.0
Total Improvements – Bond Revenue 16,355.0 1,155.0 880.0 4,710.0 3,300.0 6,310.0
TOTAL 222,168.0 1,742.3 41,456.2 5,249.5 43,775.0 129,945.0
School Department Totals Final 2017 2017 2017 2017 Projected Project Description Revised Actual Encumb Available Status Available CAP‐1701 CUN/REPLACE CLASSRM FURNITURE 10,000 9,428 226 347 Retain available balance for future order CAP‐1702 CUN/REPLACE CARPET IN ROOM 155 5,000 2,834 ‐ 2,166 Retain available balance for future work CAP‐1703 CUN/REPL COVE & MID SECT DOORS 30,000 ‐11,470 18,530 JOB COMPLETED AT $11,470 18,530 CAP‐1704 HOS/REPLACE CLASSRM FURNITURE 20,000 12,664 1,925 5,411 Retain available balance for future order CAP‐1705 HOS/REPLACE EMERG ALARM PANEL ‐ 22,600 22,600 ‐ Expense higher than budgeted; may defer or do at year end CAP‐1706 HOS/EFFERVESCENCE CLEANING ‐ 14,000 14,000 ‐ Project complete; waiting for final invoicing CAP‐1707 HOS/REPLACE STUCCO SPANDRELS ‐ 20,000 ‐ 20,000 CANCELLED 20,000 CAP‐1708 WMS/REPLACE CLASSRM FURNITURE 17,500 ‐15,599 1,901 Retain available balance for future order CAP‐1709 WMS/EXTERIOR LIGHTING & TIMING ‐ 15,000 9,496 5,504 Retain available balance for future work CAP‐1710 WMS/RENOVATE KITCHEN IN CLASS ‐ 15,000 ‐ 15,000 CANCELLED 15,000 CAP‐1711 LOW/REPLACE CLASSRM FURNITURE 15,000 7,115 3,354 4,531 Retain available balance for future order CAP‐1712 LOW/AIR COND NURSE & MAIN OFC 18,000 6,167 1,833 10,000 JOB COMPLETED; AWAITING FINAL INVOICES 10,000 CAP‐1713 LOW/REPAIR WINDOWS 40,000 27,000 13,000 Repairs in process (Suburban Glass) 10,000 CAP‐1714 WHS/REPLACE CLASSRM FURNITURE 20,000 8,483 3,507 8,010 Retain available balance for future order CAP‐1715 WHS/REPOINT BRICK TEACHRS CAFE 59,300 ‐59,300 ‐ PROJECT COMPLETE AND INVOICE PAID CAP‐1716 DIST/FURNITURE & FURNISHINGS 7,500 576 ‐ 6,924 Retain available balance for future order CAP‐1717 DIST/REPLACE MAINT VEHICLE 45,000 ‐40,986 4,014 RECEIVED AND PAID IN FULL 4,014 CAP‐1718 DIST/UPDATE FOOD SERVICE EQMT ‐ 19,200 19,200 ‐ EQUIPMENT ORDERED CAP‐1719 DIST/ADDL CAMERAS & DIST AUDIT ‐ 11,000 11,000 ‐ ORDERS TO BE PLACED UPON COMPLETION OF AUDIT CAP‐1720 DIST/CENTRALIZED ID SYSTEM 6,000 ‐ 6,000 ‐ ESTIMATE EXCEEDS AVAILABLE; USED FUNDS FOR RADIOS CAP‐1721 DIST/MOBILE AID STATIONS 5,400 4,134 ‐ 1,266 STATIONS DELIVERED CAP‐1722 DIST/DESIGN FOR THE PRESCHOOL 10,000 ‐10,000 ‐ PROJECT COMPLETE AND INVOICE PAID CAP‐1723 DIST/INTERCOM & BELL SYSTEM ‐ 36,100 ‐ 36,100 MEETING WITH SIGNET TO UPDATE SCOPE AND PROPOSALS TOTAL REQUESTED TO BE REALLOCATED TO PRE‐SCHOOL 77,544 CONSTRUCTION FY’17 Capital Projects • At its meeting on January 25, 2016, the Building and Grounds Subcommittee voted to recommend re- appropriating the projected balance of $77,544 to be used to offset the cost of the Phillips Preschool construction • Watertown School Committee voted on the recommendation and authorized the reallocation at its meeting of February 13, 2016
FY’17 Capital Project Fund Transfer “Any deviation of the individual projects and their corresponding amounts must be approved by the School Committee, and documentation of the School Committee approval of changes must be provided to the Town Council, Town Manager, and Town Auditor. Once the School Committee approves any changes (and once the documentation has bene provided to TC, TM & TA), then additional object codes and additional budget amendments may be established and utilized.” ~Email from T. Tracy to C. Kellner, July 13, 2016 Capital Funds Transfer Process 2014 ORIGINAL 2014 2015 2016 FY17 FY17 Account Description Project Description BUDGET ACTUAL ACTUAL ACTUAL ACTUAL AVAILABLE
CAPITAL ‐‐ ‐22,450 ‐(22,450) Playground Walking Path and Gate CUNNIFF SCHOOL ($30K) 42,000 850 43,114 (43,114) ‐ 41,150 Brick Pointing ($12K)
HOSMER SCHOOL Preschool A/C ($60K) 80,000 ‐‐3,295 4,282 72,423 Drainage Work ($20K) Install Steel at Entrance; replace alum MIDDLE SCHOOL ($45K) 45,000 38,774 3,490 (19,771) ‐ 22,507
PHILLIPS SCHOOL 3RD Floor A/C 40,000 ‐ ‐ ‐ 33,000 7,000
Loan order approved 7/16/13 207,000 39,624 46,604 (37,140) 37,282 120,630
FY’14 Capital Projects – Bond Revenue 2014 ORIGINAL 2014 2015 2016 2017 ACCT DESCRIPTION Project Description BUDGET ACTUAL ACTUAL ACTUAL 2017 ACTUAL AVAILABLE CAPITAL EXPENDITURES ‐ ‐ ‐ (13,474) ‐ 13,474 CUNNIFF 56,000 36,955 5,000 (3,900) ‐ 17,945 Main Foyer Furniture ($5K) 3,900 (3,900) Door Hardware ($27K) 16,280 5,000 Classroom Furniture ($10K) 6,651 Exterior Cameras ($14K) 10,124 HOSMER 218,000 96,816 59,277 33,404 3,091 25,413 Gym Doors ($15K) 8,668 5,000 Building Furniture ($20K) 12,505 1,653 Exterior Painting ($24K) 5,910 A/C Room 147D ($5K) 8,258 Dumpster Enclosure ($10K) 7,925 Replace/repair door hardware ($87.9K) 35,000 12,646 Rubber surface ‐ Stamatakis Playgr ($56K) 18,550 (18,550) 3,091 Science Classrooms (BR) 39,978 Replace broken cameras (emergency repair) 33,525 Replace steamer (emergency repair) 18,429 MIDDLE SCHOOL Classroom furniture 15,000 5,533 6,566 ‐ ‐ 2,901 Water bubblers 5,533 Science Classrooms (BR) 6,566 LOWELL SCHOOL 45,000 7,950 15,716 ‐ ‐ 21,334 Paging sytem ($30K) 7,950 Furniture ($15K) Science Classrooms (BR) 15,716 HIGH SCHOOL 100,000 86,842 13,786 ‐ ‐ (627) Paint auditorium ceiling ($60K) 24,170 Classroom furniture ($20K) 15,716 Security cameras ($20K) 24,450 Science Classrooms (BR) 22,505 13,786 PHILLIPS SCHOOL OUE Study (not budgeted) ‐ ‐24,439 ‐ ‐ (24,439) 434,000 258,534 100,344 16,030 3,091 56,001 FY’14 Capital Projects - Tax Revenue MIDDLE SCHOOL FLOORS & HOSMER HEAT 2015 Original 2017 Revised 2017 Description Budget 2015 Actual 2016 Actual Budget Encumb 2017 Available CAPITAL Project 770,000 0.00 710,684 59,316 37,077 22,239
Hosmer U/V Replacement ($595K) 542,615 MS Floor Replacement ($175K) ‐ ‐ ‐168,069 ‐ ‐ 770,000 ‐ 710,684 59,316 37,077 22,239
FY’15 Capital Projects – Bond Revenue 2014 ORIGINAL 2014 2015 2016 FY17 FY17 Description Project BUDGET ACTUAL ACTUAL ACTUAL ACTUAL AVAILABLE CAPITAL EXPENDITURES ‐ ‐ ‐ 80,179 27,565 5,064 Science Classrooms (BR) 43,114
WHS Pressure Valve (emergency repair) 23,591 Miscellaneous Reclassified 13,474 CUNNIFF 67,000 ‐ 36,811 ‐ ‐ ‐ Replace furniture ($10K) 9,631 Replace Lockers ($45K) (repainted) 5,825 Replace Library Carpet ($12K) Gym repairs (not budgeted) 16,880 Science classrooms (not budgeted) 4,475 HOSMER 98,000 ‐ 31,551 ‐ ‐ ‐ Replace furniture ($20K) 22,009 Replace U/V's ($50K) 6,585
Exterior Cameras ($14K) Resurface Gym Floor ($14K) 2,957 MIDDLE SCHOOL 111,500 ‐ 105,395 (22,028) 1,035 30,583 Replace furniture ($15K) 15,631 1,035 Paint Gym ($25K) 20,040 Seal and stripe parking lot ($15K) 7,450 Replace gym heating unit ($47K) ‐ used for WHS Chiller 47,000 Install glass at main office ($9.5K) 3,190 9,590 Flooring (not budgeted) 19,534 (39,068) FY’15 Capital Projects – Tax Revenue 2014 ORIGINAL 2014 2014 2015 2016 FY17 FY17 Description Project BUDGET ACTUAL AVAILABLE ACTUAL ACTUAL ACTUAL AVAILABLE LOWELL SCHOOL 53,500 ‐ 53,500 48,196 ‐ ‐ ‐ Replace furniture ($15K) 12,349 New emergency light batteries ($30K) Seal and stripe parking lot ($8.5K) Hosmer Stage (emergency repair) 23,402 Science classrooms (BR) 12,446 HIGH SCHOOL 69,500 ‐ 69,500 70,149 3,325 ‐ (3,325) Auditorium drop ceiling ($20K) Classroom Furniture($20K) 20,128 Security Cameras ($20K) Observation Glass ($9.5K) 1,550 Bleachers and curtain (emergency repair) 7,588 Science classrooms (BR) 13,307 WHS Chiller (emergency repair) 27,575 Seal and Stripe Parking Lot (not budgeted) 3,325 PHILLIPS SCHOOL 60,000 ‐ 60,000 45,000 ‐ ‐ ‐ Replace Vehicle(s) ($35K) Offsite viewing of cameras ($10K) Upgrade front door camera/buzzers ($15K) WHS Chiller (emergency repair) ‐‐ ‐45,000 ‐ ‐ 459,500 ‐ 459,500 100,344 61,476 29,635 32,322 FY’15 Capital Projects – Tax Revenue FY16 FY16 FY17 FY16 FY17 ACCT DESCRIPTION Project BUDGET ACTUAL XFER OUT ACTUAL ENCUMB AVAILABLE CAPITAL 102,172 ‐ (75,000) ‐ ‐ 27,172 WMS/DESIGN OF BLDG WINDOWS 224,400 57,000 ‐ 87,800 185,222 (105,622) WMS/INSTALL OF BLDG WINDOWS 2,986,719 ‐ ‐ ‐ 1,693,000 1,293,719 3,313,291 57,000 (75,000) 87,800 1,878,222 1,215,269
Loan order never issued; expense HOS/SIDEWALK & STAIRS TO P LOT reclass to 5571 75,000 ‐ 42,993 1,780 30,227 Loan order never issued; expense was charged to various other WMS Science Labs project accounts 75,000
FY’16 Capital Projects – Bond Revenue FY16 FY17 FY16 ORIGINAL REVISED FY17 REVISED FY17 ACCT DESCRIPTION BUDGET BUDGET ORIGINAL BUDGET AVAILABLE CAPITAL EXPENDITURES ‐ (50,481) (50,481) (51,531) CUN/REPLACE CLASSRM FURNITURE 10,000 10,000 0 0 0 CUN/REMOVE BASKETBALL COURT 13,700 13,700 ‐ ‐ ‐ CUN/EMERGENCY LIGHT BATTERIES 16,513 16,513 1,353 1,353 ‐ CUN/RESURFACE GYM FLOOR 6,817 6,817 5,565 5,565 3 CUN/SEALCOAT THE PARKING LOT 5,235 5,235 ‐ ‐ ‐ HOS/UPDATE BLDG FURNITURE 20,000 20,000 1,466 1,466 (755) HOS/SOUND DAMPEN THE CAFETERIA 14,402 14,402 (0) (0) (0) HOS/PROJECTION IN AUDITORIUM 17,814 17,814 (0) (0) (0) HOS/CARPT 4 AUDITORIUM LIB OFC 12,873 12,873 0 0 0 HOS/SEAL COAT&STRIPE PRKNG LOT 3,590 3,590 ‐ ‐ ‐ HOS/REPLACE FENCE BOYLSTON ST 7,300 7,300 ‐ ‐ ‐ WMS/UPDATE CLSRM FURNITURE 16,332 16,332 (0) (0) (0) WMS/ADD AIR CONDNG 2 CAFETERIA 15,000 15,000 15,000 ‐ ‐ LOW/UPDATE CLASSROOM FURNITURE 12,781 12,781 11,774 11,774 731 LOW/RESURFACE GYM FLOOR 9,923 9,923 7,893 7,893 ‐ WHS/REPLACE CLSRM FURNITURE 20,000 20,000 1,171 1,171 680 WHS/REPOINT BRICK @ CAFE & AUD 15,000 15,000 15,000 15,000 ‐ DIST/FURNITURE & FURNISHINGS 43,417 40,000 19,000 19,000 2,787 DIST/REPLACE CARS 112 412 512 34,503 34,503 (497) (497) (497) DIST/GYM REPAIRS ‐ ALL SCHOOLS 36,000 36,000 36,000 36,000 12,029 DIST/CLOCKS INTERCOMS BELLS 64,300 64,300 36,963 33,204 457 DIST/REMOTE VIEWING ELEM CAMS 5,000 5,000 5,000 5,000 5,000 DIST/CHG DOOR ACCESS TO BADGES 20,000 20,000 20,000 20,000 20,000 LOW/EMERGENCY CEILING REPAIRS 43,417 43,417 (18,759) 0 0 463,917 460,500 106,448 106,448 (11,096) FY’16 Capital Projects – Tax Revenue Funding Available Year Proposed Action Source Balance FY’14 Capital Bond Revenue $120,630 Seek vote of SC and 2/3 vote of TC to reallocate Projects to offset Preschool construction expense FY’14 Capital Tax Revenue $56,000 Investigate status of playground work and use Projects funds as needed and/or reallocate to FY’16 deficit FY’15 Capital Bond Revenue $59,316 Relieve encumbrance to return $37,077 to fund Projects balance; seek vote of SC and 2/3 vote of TC to reallocate to Preschool construction expense or emergency boiler repairs at WMS FY’15 Capital Tax Revenue $32,322 Seek vote of SC to reallocate to FY’16 deficit Projects FY’16 Capital Bond Revenue $1,215,269 Return $75K to Window Project Fund; reclassify Projects Hosmer expenses to Fund 5571; monitor window project to minimize change orders and bring project in under budget FY’16 Capital Tax Revenue ($11,096) Use surplus from FY’14 and FY’15 to offset Projects deficit Prior Year Capital Summary • Obtain clear schedule from Town Auditor for loan order timelines and deadlines • Continue practice of using object codes to differentiate each specific project • Provide regular capital project updates to Building and Grounds subcommittee • Follow procedures outlined by Town Auditor for future re-classification of project deviations • Seek transfers in a timely fashion
Proactive steps for the future Attachment G
TOWN OF WATERTOWN DEPARTMENT OF PUBLIC WORKS (e1an-ozz-6420 124 ORCHARD STREET (F) 617-972-6402 WATERTOWN MAO2472 Gerald S. Mee Jr. Superintendent
To: Gerald S. Mee, Superintendent
From: Dennis J. Sheehan, Director of Administration and Finance-DPW
Date: February 28,2017
RE: FY 16-18 Capital Request Summary ln preparation for the Budget and Fiscal Oversight Committee meeting on March 1,2017, I have provided a summary of the Department's FY 16, 17 and 18 CIP requests.
FY 16 CIP Request . Below is an outline of the Depaftment's FY 16 CIP request as amended to remove the requests that were previously funded. On July 12,2016 the Town Council approved the funding of three items: the Central Motors Hydraulic Lifts, the Highway Asphalt Box Truck and the Property and Buildings Fork Lift.
52 CNTRT MOTORS: SERVICE TRUCK Truck 92 S 145,000 5 145,000 Res 2OL6-44 7.72.20t6 ellTRt MOT0RS: HYDRAUtI€ tIFTS N/A {-€0e Res 2016-44 7 .12.2016 58 Hl€HW^Y: HOT BeX ASPH\tT Truek 45 S______260p00 73 SNOW&lCE: SIDEWALK TRACTOR Truck 41 S rs0,O00 5 180,000 75 SNOW&lCE: SALTER 6 WHEELER Truck 18 S 230,000 5 230,000 83 CEMETERY: 1 TON DUMP TRUCK Truck 70 S as,OOO s 85,000 Res 2OL6-447.I2.201 89 PROP&BLDC: FORKLIFI +srs 90 PROP&BLDG: SUPERVISOR PICK UP Car 10 5 SS,OOO 5 55,000 100 PRKS&FRSTRY: SERVICE TRUCK rruck7z S 88,000 5 88,000 5 l,rgo,ooo 5 -s00 Additionally, the following requests have been submitted from the Water/Sewer Funds in FY 2016.
Water Line 2 WATER:BACKHOE 67 s 210,000
FY 16 CIP Line Sewer Line- SEWER: EXCAVATOR TRUCK TRUCK 59 Sewer Line- SEWER: 5 INCH PUMP SYSTEM NEW FY 17 CIP Request . Below is an outline of the Deparlment's FY 17 CIP request. On July 12,2016 the Town Council approved the funding of the Central Motors Diagnostic Tools and Equipment and at our March 7,2016 Budget and Fiscal Oversight Meeting and in their subsequent recommendation, the Snow and lce Blower Attachment and the Parks and Forestry: lnfield Groomer were both deferred.
Res 2016-45 7.12, 59 Cl,4: FIA€l'lOST|CTeetS & €eMP' s------s 65 HIGHWAY: TRIAXLE DUMP TRUCK Truck 43 5 250,000 5 260,000 66 HIGHWAY: SUPERVISOR PICK UP Car 9 5 60,000 S 60,000 67 HIGHWAY: SWEEPER Truck 21 5 230,000 5 23o,ooo 68 HIGHWAY: BACKHOE 19 s 232,000 S 232,ooo SNOW&ICE: SALTER 6 WHEELER 32 s 23s,000 S Z3s,ooo Deferred 3 7 2016 BFO 84 W N+VJ s-----+€sp00 95 CEMETERY: BACKHOE c0312 5 232,000 S 232,ooo 103 PROP&BLDG:WIRE SUPRVR PICK UP Car 8 5 s7,000 5 s7,000 172 1 TON DUMP TRUCK Iruck 75 5 ss,ooo S 8s,ooo t 11 nnn Deferred 3 7 2016 BFO M ( 60 noo tt4 PRKS&FRSTRY: SUPERVSR PICK UP Car 7 Total 5 1,733,0005 1,451,000 A first reading of the Highway, Sidewalk and Underground Duct $2,800,000 borrowing is scheduled for the February 28,2017 Town Council Meeting. The Common Street Project, presented at the May 10,2016 Public Works Subcommittee Meeting and outlined below
Proiect Proiect Cost COMMON ST PROJECT 1,950,000
Additionally, the following requests have been submitted and are outstanding in the Water/Sewer Funds in FY 2017. FY 17 CIP Line Equi acement Cost
Sewer Line 8 SEWER: Ml N I CRAN E/SERVICE Sewer Line 9 SEWER:EPA RESPONSE TRUCK Total
FY 18 GIP Request . The new FY 18 equipment requests are outlined below:
FY 18 CIP LINE Eouioment Reouest Replacing Replacement Cost 70 CENTRAL MOTORS: FUEL MANAGEMENT SYS NIA 5 40,000 75 HIGHWAY 5 WHEEL DUMP TRUCK TRUCK 52 s 233,000 76 HIGHWAY: FRONT END LOADER TRUCK 24 s 255,000 85 SNOW AN D ICE: SIDEWALK TRACTOR 42 5 185,000 86 SNOW AND ICE: SALTER 6 WHEELER-SNOWFIGHTER rRUCK 39 s 240,000 87 SNOW AND ICE: 4x4 6WHEELER TRUCK 38 s 260,000
100 P RO PERTY AN D B UI LDI N GS B LJCKET TRUCK-BO DY/LI FT TRUCK 15 s 100,000 to7 PARKS AN D FORESTRY: STUMP GRI N DER N/A $ 65,000 109 PARKS AND FORESTRY: TREETRUCK TRUCK 76 5 240,000 1,578,000 uests for infrastructure im
108 HOW DOG PARK REHAB s 65,000 265 STREETS & SIDEWALKS COMMUNIry PATH DESIGN $ 325,000 267 STREETS & SIDEWALKS BELMONT ST. SIDEWALKS 5 20q000 272 H IGHWAY RECONSTRUCTI ON s 2,000,000 277 SI DEWALK RECONSTRUCTI ON
ln addition to the meter change out program, the Deparlment has made the following requests from the Water/Sewer Funds in FY 18.
Sewer Line- SEWER SYSTEM STUDY Sewer Line-8 SEWER: 35 GVW SERVICE TRUCK 1.,21O,0OO
FY 18 CIP Line
210,000
The Department has met with our Water/Sewer consultant several times the past few months and is pulling data from field notes and MUNIS to reconcile the inventory of commercial meters and refining the project cost estimate. The Department will have a pian of action for a commercial meter change out pi'ogi'am in FY 18. ln the two fiscal years, FY 17 & 18, the Department included costs for the Phase 2 MS4 permit. Now that the updated permit has been issued and is in effect on July 1, 2017, the additional MS4 costs outlined below will need to be funded in FY 18 in order to comply with the permit.
STORMWATER LINE 33 PHASE 2 M54 PERMIT MANGEMENT PLAN s 100,000 STORMWATER LINE PHASE 2 MS4 IMPROVEMENTS s 50,000 STORMWATER LINE PHASE 2 MS4 PHOSPHOROUS CONTROL PLAN s CENTRAL MOTORS.SERVICE TRUCK
2AAZ I[\il ERNATI(ll'lAL 43U0
Vehicle # TRUCK 92 cMo292 M68531 1-HTMNAAMX2H535449
Replacement Cost: 5145,000 FY 16 Line 52
The central Motors Division service truck is used for onsite emergency repalrs and transportation of heavy equipment parts. Heavy equipment operation is dernancjing on vehicles and miieage may not accurately reflect the condition of the vehicle. HIGHWAY.SNOW AND ICE.SIDEWALK PLOW
1998 HOLDER SIDEVVALK
Vehicle #
52400322
FY 16 Line 73
This vehicle is L8 years old, used strictly for snow and ice sidewalk clearing and has well exceeded its life expectation. lt will be traded or auctioned. HIGHWAY.SNOW AND ICE
1999 MACK 600
Veh icle # TRUCK 18
tM2P288C4XM028243
lacement Cost: FY 1,6 Line 74
This vehicle is i-7 years old and has exceeded its life expectancy as a front line snow fighter. This vehicle will be traded in or auctioned. CEMETERY DUMP TRUCK
2OL]8 FORD F.550
Vehicle # TRUCK 70 Plate # M79692
1 FDAF57Y98ED15384
acement Cost: FY15 Line 83
Gg?.,
This vehicle's primary use is for the Cemetery Division, used for transporting excavated material and the transportation of new landscaping products and material into the cemetery and is also shared by the Parks and Forestry Divisions as needed. The vehicle is over 8 years old and has exceed its life expectancy and usefulness. This vehicle will be traded in or auctioned. pRopERTy lBUt LDt NGS/Wt RE-SU pERVtSOR
2011 I-ORD l:,250
Veh icle # P81110 M85671
lFDR F3 869 BE820650
FY 16 Line 90
Mileage may not reflect the condition of Public Works vehicles due to the hours of operation. This vehicle is used by the Property and Building Division for general maintenance and repairs and sign installation. This vehicle has exceeded its useful life as a front line piece of equipment which includes snow plowing and storm response supervision. This vehicle will be retained for use for the summer program in an effort to prolong its life and gain some additional value. PARKS.UTILITY TRUCK
20uS l:c)PnlJ t:-35U
Vehicle # M79724 1FDWF31sX8 EC18848
Replacement Cost: FY 16 Line 100
-rrr tll'r-l
This vehicle has exceeded its useful life as a front line piece of equipment as it is over 8 years old and is in need of replacement. This vehicle will be traded or ioned. This vehicle is used in the Parks Division for general maintenance, landscaping and snow clearing. WATER DIVISION.BACKHOE
200v J{-B
Vehicle # TRUCK 67 M53103 sLP21src7U90978
Replacement Cost: FY 16 Water CIP Line 24
This vehicle is used in the day to day excavation of water and sewer mains and frequently responds to emergencies and has well exceeded its useful life for the Department, SEWER DIVISION.SPECIALIZED EQUIPMENT
2OO8 VACTOR TRUCK
Veh icle # TRUCK 59 M531L7 1HTWGAAT88JO42784
Replacement Cost: s356,000 FY16 Sewer CIP Line 7
Thisvehicle is a criticalspecialized piece of equipment, used on a dayto day basis for main line vactoring, sewer cleaning, and jetting, as well as used for excavaiion during the finalstages of systern repaii-s. This vehicie is over 8 yeai's old and has a number of components subject to regular failure. You cannot maintain a modern sewer system without this type of equipment. This vehicle will be traded or auctioned. SEWER.SIX INCH PUMP SYSTEM
FY 16 Sewer CIP Line 8
s is a new item, which will be utilized by the Sewer Division to perform system bypass pumping to maintain sewer flows during system repairs and failures. This pump will be a six impeller pump in a quiet sound proof enclosure to allow for night time operations without major disruption to our residents. HIGHWAY DIVISION.TRIAXEL DUMP TRUCK
2OO7 INTERNATIONAL
Veh icle # TRUCK 43 M81011 LHTXHSCT5T J558281
Replacement Cost: FY17 Line 65
ls* 43 l'
s vehicle is used in conjunction with Truck 40 by all divisions to haul snow and all types of various construction material to and from the public works facility. This vehicle has over t25,OO0 miles on it and has severe rot and deterioration. The repair costs exceed the vehicle's usefulvalue. This vehicle will be traded or auctioned. HIGHWAY SUPERVISOR '201,L FORD l--35U P ICKU I'
Vehicle #
1FTRF3B66 8E882351
FY 17 Line 66
This 5 year old vehicle was one of two vehicles purchased under a cost saving measure without the normal components added to public works vehicles such as a utility body, hydraulics, and rack systems. This cost saving attempt was a valuable approach at the time however, the vehicles do not serve the Department's needs. Therefore, in attempt to gain additional value from this hicle, it is our intent to transferthis vehicle to the skating rink and to dispose of the current skating rink vehicle. H IG HWAY DIVISION.STREET SWEEPER
2OO5 ELGII{ PELICAN
Vehicle # TRUCK 21 Plate # M53104 s9247D
Replacement Cost: FY 17 Line 67
o l--
This vehicle is over 10 years old and the industry standard life expectancy for municipal sweeper is 4-6 years. These are very specialized and high maintenance pieces of equipment. This vehicle has certainly exceeded its life expectancy and usefulness by the Department and will be traded in or
a uctio ned. H IG HWAY DIVISION-BACKHOE
1999 Je B
Vehicle #
sLP2 1sTCXE0479867
Replacement Cost: FY 17 Line 68
s current backhoe is 17 years old and in poor condition and has exceeded its life expectancy and usefulness for the Department. Used in the day to day highway operation for trench restoration and sidewalk replacement. Currently off site for repairs-this vehicle will be traded or auctioned. HIGHWAY-SNOW AND ICE
1995 Volvo WG42
Vehicle #
4V5JABBE2TR85O22O Odometer Broken Replacement Cost: s238,000.00 FY 17 Line 83
This vehicle is a front line piece of equipment and is over 20 years old and has approximately 65,000 miles. The cost effectiveness of continuing to operate this vehicle with the lack of available paris is no longer effective. This vehicle is currently out for repair. This vehicle will be traded and or auctioned. CEMETARY BACKHOE
2003 JCIS
Vehicle #
Replacement Cost: FY 17 Line 95
7
a=--=:-:
This vehicle is used by the Cemetery Division for excavation and burials and is a somewhat specialized piece of equipment due the stabilizing system designed to be used in close proximity to adjacent buriai sites. The vehicle is currentiy 13 years old, has over 5000 hours of operation on the machine and has exceed its useful life for the Cemetery Division, This vehicle will be traded or auctioned. PROPERTY lBUt LDt NGS/W| RE-W| RE SU pERVtSOR
Vehicle # Plate #
1 FDRF3 B62 B EB2O649
Replacement Cost: FY 17 Line 103
11
Mileage may not reflect the condition of Public Works Vehicles due to the hours of operation. This vehicle is used by the Wire Division for general rnainienance and repairs, fire alai'rn repair and vai'ious electi-ical repairs. This vehicle has exceeded its useful life as a front line piece of equipment which includes snow plowing and is requested for replacement, This vehicle will be retained for use for the summer program in an effort to prolong its life and gain some additional value (2nd vehicle). FORESTRY-DUMP TRUCK
20u3 FOI{IJ
Vehicle # TRUCK 75 Plate # M71,352 1FDAFs7523 E8707 L2
FY 17 CIP Line 112
lat
*
GASOLINE Truck 75 and 78 were both lton dump trucks in the Parks and Forestry Division. T8 was replaced in FY 17 due to mechanicalfailure. T5 is now due for replacement. This truck is used for mulching, Christmas tree collection, cleanup after storms, etc. PAR|(S/FOR ESTRY/CEM ETE Ry S U p ERV| SOR
20IL FORD t-350
Vehicle # cL1.C7 M85657 1FTRF3B68BEB82352
Reolacement Cost: FY 17 Line 1,1,4
wArERrowN ! ?u6tlc rAOQxs
This 5 year old vehicle was one of two vehicles purchased under a cost saving measure without the normal components added to public works vehicles such as a utility body, hydraulics, and rack systems. This cost saving attempt was a valuable approach at the time however, the vehicles do not serve the Department's needs. ln attempt to gain some additional value from this vehicle, we plan to offer this vehicle to the Police Department to potentially replace an aging vehicle in their possession which they currently utilize to assist the DPW in plowing their parking facility. SEWER DIVISION-CRANE TRUCK
2005 FORD r-ss0
Vehicle # TRUCK 50
1FDAF57Y95EC42044
Replacement Cost: s 135,000 FY 17 Sewer CIP Line 8
Originally this vehicle was a one ton dump truck with a failing dump body and rot throughout that was modified to a flat bed body with a small crane. This truck is used in the day to day operation in the Water and Sewer Divisions for picking up and setting fire hydrants, manhole frames and covers, and large gate valves. This vehicle has helped reduce the exposure to a number of injuries from crews wrestling heavy items in the field. The vehicle is over ten years old in need of replacement. The crane and body to be installed will be evaluated and expanded for greater functionality. This vehicle will be traded and the current crane will be removed and reinstalled on another piece of equipment. EPA SPILL RESPONSE TRAILER
2000 Trailer
Vehicle # M65397
Replacement Cost: FY 17 Sewer CIP Line 9
SPII.I RESPOIISE UHIT A tullurio^ P.r.ntion prcgr.il Sponsored I, hr U.S. Envionh.nt.t p.or.ctid AFE, .nd rh. Torn ot w.t.rtom o.p.,h.nr o, pudtc fr,k! Pnparo. Pfavant, and Balpond
This truck and trailer were purchased under a mandated EPA program and are slated for replacement. We are currently reviewing these items as there may be obligations to the EPA prior to replacement. Budgeted amount is for replacement of both items. EPA SPILL RESPONSE TRUCK
2vuu I rr terr ril LiurraI 41,)u5El:i
Vehicle # M65378 1HTSCAAM5YH232441
Replacement Cost: s17s,000 FY L7 Sewer CIP Line 9
SPILL RESPONSE UI.IIT
iFt ul llI 1r'J l FY L7 Request-This truck and trailer were purchased under a mandated EPA program and are slated for replacement. We are currently reviewing these items as there may be obligations to the EPA prior to replacement. Budgeted amount is for replacement of both items. HIGHWAY-SNOW AND ICE 2OO2 I NTERNATIO NAL 49OO Veh icle # 1HTSDAAR42H534593 FY 18 CIP Line 75 Former dumptruck, over fifteen years old converted into sander HIGHWAY DIVISION.FRONT END LOADER I-993 JOHN DEEITE LOADEI{ Vehicle # TRUCK 24 M51,322 DW624G8543468 FY 18 CIP Line 75 tI I J,;=.-*tr-; .+t I Used for loading material, pushing snow, loading salt during storm events. Over 20 years old, this vehicle has served the Department well but the age and exposure to the elements requires replacement of this vehicle. HIGHWAY.SNOW AND ICE SIDEWALK PLOW 2OO3 HOLDER Vehicle # M71362 52410201 FY 18 Line 85 -4 This vehicle is approaching 1-5 years old, used strictly for snow and ice sidewalk clearing and has well exceeded its life expectation. lt will be traded or a uctioned. HIGHWAY.SNOW AND ICE l-995 \rVHGiVl AuTOtA l-U V'Jhe eier Vehicle # Plate # 4V2SCBCF7SR514189 FY 1-8 Line 86 T--".r*',*ny. t"r*h".r"t, tl.,i*now fighter is over 20 years old and was is a critical piece of problematic this snow season requiring replacement' This during snow events (Main, equipement that addresses the Town's main routes Mt. Auburn, Etc.) HIGHWAY-SNOW AND ICE 1999 INTERNATIONAL Vehicle # 1 HTTEADR5XJOO3349 FY 18 Line 87 -*-rr € I This vehicle is approaching 20 years old and is a first line vehicle during winter weather events. PROPERTY/BU I LDI NGS/Wt nE-BUffi }OLZ I nte rnationa I 7005ER Vehicle # P8121.5 1HTWDAARXCJ66O484 FY 18 Line 100 improved functionality' Maintaining the cab and chassis, reconfiguring body for FORESTRY DIVISION STUMP GRINDER 19gg Rayco Stump Grinder Vehicle # 1,R9431,317XW210066 FY 18 CIP Line 107 This is a specialized piece of equipment the Foresrtry for stump removal, is approaching 20 years old and is a valuble piece of equipment in order to properly maintain the Town's urban forestry. FORESTRY TREE TRUCK 2OO5 INTERNATIO NAL 43OO Vehicle # 1HTMMAAR45H1.4685] FY 1-8 CIP Line 109 u4t 76Jr DIESEL @y Division's operation. lt is used on an truck responds to dangerous almost daily basis and is over ten years old. This limbs,isactiveinstormsandstormcleanupandisaveryfunctionalpieceof equipment. SEWER DIVISION.RESPONSE TRUCK 2013 I NTERNATIONAL TOOOSER Vehicle # TRUCK 61. Plate # 1HTWDAAR5DHI99672 FYLS Sewer CIP Line 8 This vehicle is a first response truck during water and sewer breaks and its reliability is essential due to the nature of the work it performs. The Water/Sewer Division Response trucks have been on a 5 year replacement plan and turned down to other uses to extend the cab and chases life. WATER DIVISION DUMP TRUCK 2OO9 II\ITERNATIONAL 10 WHEELER Veh icle # 1HTWHAAT59J194262 FY 18 Water CIP Line 23 t',.i+ This particular vehicle has been problematic due to a failing mechanical system that has been very costly. This vehicle is approaching 10 years old and is used by the Water Division for hauling site material, stone, etc. during underground infrastructure repairs. This vehicle will be traded in our auctioned. Attachment H 3-i- lt DEPARTMENT YEAR / TYPE TRUCK# PLATE# tD# MILAGE /HOURS ;ord DPW SUPERINTENDENT ?oo5 ExDlorer XLT oc4 1FMZU73W25UB24335 A05C4 To Be Traded/Auctioned :ord Spring 20'16 TOWN MANAGER 2013 Escaoe Utilitv M1 M5495P7 1 FMCt t9Hq3Dt tR0R530 A13M1 s2711 DPW ENGINEER 2003 frailblazer oc3 M72263 i GNDTl 33632247034 A03C3 3355? To Be Traded/Auctioned 2016 :ord Spring W ENGINEER 2016 Escape EcoBoost c3 M94773 A16C3 157: :ord DPW SUPERINTENDENT 2016 Frnlorcr Xl c4 M30 A16C4 la9r7 HIGHWAY 20't1 ord SRWSIIP Pll c9 M85666 H1 1C9 40tot iord HIGHWAY 2011 SRWSUP Pll 28 M85669 1 FDRF3B6OBEB2O651 H't't28 3244 HIGHWA\ 2002 nlemalional Traclor AA 'I M68483 HTXHAET t 2.t03C6S5 HO)iO 15578 To Be Traded/Auctioned Spring 20'16 HIGHWAY 2013 ntemational TOOSFR 33 M84246 H1333 754t HIGHWAY 2007 lnternational Triatle 43 M8101 1 1 HTXHSCT57J558281 H0743 r29y! HIGHWAY 2008 ntemational TOOSFR Traclor 6A M79691 H0844 HIGHWAY 2003 Ford Dumo 20 i7 16n7 H0320 HIGHWAY 2005 :loin Pelien 21 I(M s9247D HO521 HIGHWAY 2n12 q :loin Pelican 31 NP251 1 D H113'1 HIGHWAY hanoed lo Rack Truck )) M53t I FVAB3B\r/3DK4427,I HO322 HIGHWAY lilad Vac 22 1t2 M5Alqa v'15052Q9295 HO322'12 HIGHWAY lqa kid Sleer 156 M57954 M06675x040236 H98156 HIGHWAY 1q9 ICB Backhoe 19 M64494 sl P21sTCXFO47qnA7 H99't9 0277 HRI HIGHWAY 2007 oader/Backhoe )4 M79089 sl P214TC7t10909507 H0625 3072, HIGHWAY 2(l12 lohn Deer Loader 29 M88497 H1229 t727 Hll 1979 MrLES HIGHWAY 2005 nternational HOT BOX 45 M7502C I HTWDAAR16J323609 H0645 HIGHWAY 2lJ1 ntemational 7300 27 M95609 H1627 1CC3 HIGHWAY )eere Loader 24 M51322 DW624G8543! H9324 5521 HIGHWAY 2016 nternalional Terastar 26 M95615 IHTKPSKK3GH2l O7!q H1626 3il Snow & lce 1 999 nlernational PAYSTA 38 M61488 Hqq38 la2a9 ,IR Snow I le 1999 ulack 600 M6 t480 Hqql8 & Snow lce 1996 /olvo WG42 32 M54106 4V5.tABBF2TR850220 H9632 TIGHT OUT '16 Snow & lce 2006 ntemational 7400 CHAS M75'127 1HTWDAAR56.t237395 H0616 14vO Snow & lce 1995 I x 4 Sander a7 M54103 4V5SABBE7TR5,I 6298 H To Be Traded/Auctioned Spring 2016 SEWER/Turned down to H 2006 nlemalional TOOSER (New Dumo Bodv| 4 M75027 s0660 SEWER/Turned down lo Snow/lce 2006 ntemational 70OSER lNew Sander) M75028 so66'l SIDEWAI K TRACTOR 2013 IPM Cameleon s/w lractor MRR5'R 2512RPM Ht 335 SIDEWALK TRACTOR 1 998 lolde C9700 41 8 52400322 H9841 SIDEWALK TRACTOR 2001 lolder S/w 42 M71 362 52410201 HO342 SIDEWALK TRACTOR lombadier Sidewalk Tractor 47 900200148 H064T 619 MtLES HIGHWAY/SNOW 1995 NHGM AUTOCA 10 Wheeler 3q M53109 4V2SCBCF7SR514189 H9539 HIGHWAY/SNOW 2002 nternational 4900 DumD 30 M68160 H0230 1995! HIGHWAY/SNOWALL 't999 DIVISIONS ,ohn Deere Loader 23 M61483 DW644HX571071 H9923 6208 HR: 20154 MrLE: WATER/Turned 2002 (Dumol down to Snow and lce nternational 4900 Truck 52 M68530 w0252 gl4 HRI :ORD CEMETERY 201 1 SRWSIIP PII c7 M85667 l1c7 q59: CFMFTFRY 2003 ICB Backhoe 72 1vt71166 2't447 5632 6 HRI :ord CEMETERY 2008 Dumo Tnrck 70 M79692 1 FDAF57Y98ED15384 c CFMFTFRY 2013 A/acker Neuson Wl -37 30't 74't 5 FORESTRY 2003 75 M7 1352 1 FDAF57S23EB7071 F0375 FORESTRY 201A nternational 700SER (Swap y55: Bodv) 74 M87560 1 HTWPATTIN I FORESTRY 2005 374 76 M62533 FORESTRY 200R lhiDDer F0576 tvl79697 002269 FORESTRY 2015 2780 HR! M95268 4FMU52027GR501 067 1999 26r M64499 1R943't317XW2100AA 834 HRS To Be Traded/Auctioned SprinO 20.16 oc5 M79100 l GCHK24L''r 6F 15180d 6 /4212 To Be Traded/Auclioned Spring 2016 M88534 1 GC0KVCG4EF173315 WATFR 201A w14C6 c1 M8725 1 WATER 2fl1! w14C1 1488 56 M87269 1HTWDAAR4EHO41681 333! 199 nternational 400SER Swao bodv 57 M57952 1 HTSCAAN6WH55662O w9857 WATER 2009 15159 MrLE: 46 M79014 1 HTWHAAT60 IIAI'A' WATER 2007 w0946 67 M53103 sLP21 5TC7U0909780 WATER 2013 w0767 1974 1 HR: 62 M85095 NMOLS64N5DTl 54872 201 3 64 M85094 NMOLS6ANTDTl 54677 WATFR 200A w1364 3170a 55 M79088 I FMCU59H38KA15997 w0855 WATER 2001 3323 M LEs M68529 I HTSHANTqI H?AAA1O WATER 201 w0165 WNCE07O,lTPALOO642 WATER 2016 68 tvt98148 w1668 EWER ?oo2 ,1 nternational Crew Truck 54 M68159 HTSLABN42H534835 s0254 20766 59 M531 17 1HTWGAAT88J042784 s0859 a52t 20't4 58 M4727'l 1HTWNAZTXEH025787 :ord s1458 23V 2005 Dumo F550 50 M73455 1 FDAF57Y9sEC42044 w0550 vq OTHER: NOT DPW OpEMT|ONS ANIMAL CONTROL 2016 :ord F-1 50 M95254 1 FTEWI E806FC32100 A15108 a2 2005 :ord Escape Hybrid 11 M73452 I FMYU96H75KC4616e 't :ord A05't 1F1 25389 2008 Escape Hvbrid 1t3 M8't021 ASSISTANT 1 F[iCU59H98KB03209 A08't't3 24967 M81022 1 FMCU59H78KB03208 A08'1't2Pl 45289 20 :ord Escape Hybrid M81001 1 FMCU59H58K803207 A081 14 2011 :ord EscaDe Hvbrid I M83624 1 FMCU5K39BKA45O1 2 411117H 2t|1 1 :ord ,1 EsGoe Hvbrid M83625 FMCU5K31 8KA75766 201'l :ord 27339 Escape Hybrid 118 M85655 ASSESSORS 200s All't't8Z 985t M85537 '1 FMYU96H55KC46171 L CAR '1998 M56877 1 FTSE34L4WHB763O3 brary I 2006 To Be Traded/Auctioned Spring 2016 108 M74183 1 Gh(i25V361 1 2930'l A06108 201a SB M85550 4UCADRDU7DCFG9582 2016 ord F-150 M64C51 1 FTEXl EP1 GFRO2sR PLUMBING INSPECTOR rord 20'16 Escaoe Fcn Roact M94758 :ord 1 FMCU9GX4GUC29739 2M 201e Escaoe Fco Ronct M94757 HEALTH 201f ord EscaDe Fco Roost 443( M9477 1 2o,oq 1371 Ford EscaDe Hvbrid 4WD 55 M79088 w0855 To Be Traded/Auctioned Spring 20j6 BALANCES AS OF FEBRUARY 28, 2017 AVAILABLE FUND # BUDGET EXPENDED ENCUMBRANCES BUDGET PROJECT TIMEFRAME ADMINISTRATION 5056 TOWN HALL IMPROVMNTS Attachment I 580000 CAPITAL EXPENDITURES 5056$ 579,300.00 $ 550,101.22 $ 1,393.12 $ 27,805.66 CHILLER DESIGN SPRING 2017 5076 THALL / LIBRARY / 3 FIRE STATIONS 580000 CAPITAL EXPENDITURES 5076$ 178,550.00 $ 175,022.81 $ 3,527.19 $ - ARCHITECT DESIGN COMPLETED 5078 FORMER POLICE STATION 580000 CAPITAL EXPENDITURES 5078 $ 24,620.00 $ 23,845.76 $ 770.44 $ 3.80 ARCHITECT SERVICES COMPLETED 5081 TOWH HALL & NORTH FIRE ROOFS 580000 CAPITAL EXPENDITURES 5081 $ 262,800.00 $ 237,086.20 $ - $ 25,713.80 RELATED FAS ITEMS FALL OF 2017 COMMUNITY DEVELOPMENT 5557 MONUMENT RESTORATION 580000 CAPITAL EXPENDITURES 5557 $ 100,000.00 $ 15,390.00 $ - $ 84,610.00 VARIOUS MONUMENTS ONGOING INFORMATION TECHNOLOGY 5004 INFORM. TECH. EQUIPMENT 580000 CAPITAL EXPENDITURES 5004$ 150,000.00 $ 108,227.17 $ - $ 41,772.83 GIS IMPROVEMENTS BY FALL OF FY 17 5069 TOWNWIDE TELEPHONE SYSTEM 580000 CAPITAL EXPENDITURES 5069 $ 460,000.00 $ 448,671.60 $ 4,600.00 $ 6,728.40 PHONE SYSTEM COMPLETED OPERATING BUDGET 0001 580860 ADDITIONAL EQUIPMENT 0001 $ 11,055.00 $ 258.48 $ 7,882.41 $ 2,914.11 IT EQUIPMENT END OF FY 17 580870 REPLACEMENT OF EQUIPMENT 0001 $ 67,770.99 $ 9,417.79 $ 2,970.99 $ 55,382.21 IT EQUIPMENT END OF FY 17 LIBRARY 5088 LIBRARY ID SYSTEM 580000 CAPITAL EXPENDITURES 5088$ 65,000.00 $ 64,465.59 $ 534.41 $ 0.00 ID SYSTEM COMPLETED FIRE DEPARTMENT 5001 FIRE PUMPER & AMBULANCE 580000 & 1 CAPITAL EXPENDITURES 5001$ 680,153.90 $ 667,144.14 $ - $ 13,009.76 RELATED EQUIP ITEMS COMPLETED 5085 FIRE AMBULANCE 580000 CAPITAL EXPENDITURES 5085 $ 235,000.00 $ 226,794.17 $ - $ 8,205.83 RELATED EQUIPMENT COMPLETED OPERATING BUDGET 0001 580860 ADDITIONAL EQUIPMENT 0001 $ 135,000.00 $ 128,416.86 $ 3,548.01 $ 3,035.13 ALS EQUIPMENT END OF FY 17 580869 VEHICLE REPLACEMENT 0001 $ 40,000.00 $ 38,250.00 $ - $ 1,750.00 VEHICLE END OF FY 17 580870 REPLACEMENT OF EQUIPMENT 0001 $ 23,000.00 $ 2,383.00 $ 5,617.00 $ 15,000.00 TURN OUT GEAR END OF FY 17 POLICE DEPARTMENT 5055 POLICE BUILDING 580000 THRU 3 CAPITAL EXPENDITURES 5055$ 15,360,000.00 $ 14,890,836.39 $ 23,482.23 $ 445,681.38 RE-USE OF 34 CROSS ONGOING VENTING OF FIRING RANGE SPRING 2017 APPROXIMATELY $170,000 5064 POLICE COMPUTERS 580000 CAPITAL EXPENDITURES 5064$ 186,000.00 $ 184,714.40 $ - $ 1,285.60 EMS SOFTWARE COMPLETED 5087 POLICE MICROWAVE & COMPUTERS 580000 CAPITAL EXPENDITURES 5087 $ 111,000.00 $ 60,356.69 $ 3,295.59 $ 47,347.72 RELATED EQUIPMENT END OF FY 17 BALANCES AS OF FEBRUARY 28, 2017 AVAILABLE FUND # BUDGET EXPENDED ENCUMBRANCES BUDGET PROJECT TIMEFRAME OPERATING BUDGET 0001 580869 VEHICLE REPLACEMENT 0001$ 225,536.84 $ 183,851.42 $ 41,685.42 $ - CRUISERS END OF FY 17 580870 REPLACEMENT OF EQUIPMENT 0001$ 33,000.00 $ 11,626.03 $ 974.65 $ 20,399.32 RADIOS END OF FY 17 PUBLIC WORKS DEPARTMENT 5084 DPW VEHICLES (6/23/15 LO) 580000 CAPITAL EXPENDITURES 5084$ 1,088,000.00 $ 859,720.26 $ - $ 228,279.74 VARIOUS VEHICLES SPRG/SUMMER 2017 5508 CEMETERY EXPANSION TC SUB-COMMITTEE 580000 CAPITAL EXPENDITURES 5508$ 231,323.01 $ - $ - $ 231,323.01 DISCUSSION ONGOING 5515 DPW RENOVATION 580000 CAPITAL EXPENDITURES 5515$ 876,665.35 $ 578,462.70 $ 2,158.75 $ 296,043.90 FAS ITEMS ONGOING & BLDG ISSUES 5516 INCINERATOR DEMOLITION 580000 CAPITAL EXPENDITURES 5516$ 31,500.00 $ - $ - $ 31,500.00 TBD TBD 5558 RECYCLING CENTER 580000 CAPITAL EXPENDITURES 5558$ 499,200.00 $ 468,711.98 $ 117.74 $ 30,370.28 SITE IMPROVEMENTS SUMMER 2017 SHED & SECURITY 5577 PARKING METERS 580000 CAPITAL EXPENDITURES 5577$ 138,500.00 $ - $ - $ 138,500.00 NEW METERS SUMMER/FALL 2017 OPERATING BUDGET 0001 CENTRAL MOTORS 580869 VEHICLE REPLACEMENT 0001$ 106,807.60 $ 38,145.85 $ 33,661.75 $ 35,000.00 INSPECTOR VEHICLES SPRING 2017 HIGHWAY 0001 580870 REPLACEMENT OF EQUIPMENT 0001$ 106,089.00 $ 36,361.18 $ 33,727.82 $ 36,000.00 VARIOUS EQUIP. END OF FY 17 SNOW AND ICE 0001 580870 REPLACEMENT OF EQUIPMENT 0001$ 133,000.00 $ 43,000.00 $ 5,636.76 $ 84,363.24 PLOWS & SANDERS ONGOING CEMETERY 0001 ROAD RESTORATION 580840 IMPROVEMENTS 0001$ 114,436.65 $ 64,436.65 $ 25,000.00 $ 25,000.00 AND REMOVAL FALL OF 2017 PROPERTY AND BUILDINGS 0001 580870 REPLACEMENT OF EQUIPMENT 0001$ 45,000.00 $ 9,243.70 $ 20,756.30 $ 15,000.00 VARIOUS EQUIP. END OF FY 17 PARKS 0001 580840 IMPROVEMENTS 0001$ 98,008.73 $ 19,666.32 $ 32,342.41 $ 46,000.00 VARIOUS PARKS ONGOING 580870 REPLACEMENT OF EQUIPMENT 0001$ 71,175.08 $ - $ 38,175.08 $ 33,000.00 VARIOUS PARKS ONGOING RECREATION & PARKS 5075 CASEY PARK 580000 CAPITAL EXPENDITURES 5075$ 629,200.00 $ 625,896.00 $ - $ 3,304.00 SKATING RINK & COURTS COMPLETED 5517 PARK EQUIP/IMPROVEMENTS 580000 CAPITAL EXPENDITURES 5517$ 203,218.00 $ 134,108.68 $ - $ 69,109.32 RETROFITTING SPRING/SUMMER 2017 VIC. FLD. ELEVATOR 5546 FY 11 TOWN CAPITAL PROJECTS 580000 CAPITAL EXPENDITURES 5546$ 140,000.00 $ 137,660.00 $ 2,340.00 $ - CASEY/552 MAIN STREET COMPLETED 5547 VICTORY FIELD RECONSTRUCTION BALANCES AS OF FEBRUARY 28, 2017 AVAILABLE FUND # BUDGET EXPENDED ENCUMBRANCES BUDGET PROJECT TIMEFRAME 580000 CAPITAL EXPENDITURES 5547$ 3,000,000.00 $ 2,992,195.76 $ - $ 7,804.24 VICTORY FIELD COMPLETED 5556 FY 13 TOWN CAP PROJ RECREATION 580000 CAPITAL EXPENDITURES 5556$ 150,000.00 $ 84,046.86 $ 3,350.00 $ 62,603.14 RETROFITTING SPRING/SUMMER 2017 5561 FY 14 TOWN CAP PROJ RECREATION 580000 CAPITAL EXPENDITURES 5561$ 170,000.00 $ 142,949.00 $ 5,100.00 $ 21,951.00 MOXLEY TOT LOT COMPLETED 5564 552 MAIN ST. PARK 580000 CAPITAL EXPENDITURES 5564$ 483,000.00 $ 482,540.00 $ - $ 460.00 552 MAIN STREET COMPLETED 5568 FY 15 TOWN CAP PROJ RECREATION 580000 CAPITAL EXPENDITURES 5568$ 200,000.00 $ 101,200.00 $ 98,800.00 $ - DESIGN VF PH 2 ONGOING FILLEPELLO/GROVE 5573 FY 16 TOWN CAP PROJ RECREATION 580000 CAPITAL EXPENDITURES 5573$ 200,000.00 $ 180,161.00 $ 19,839.00 $ - BATTING CAGES, VICTORY FY 2017 TOT LOT 5573 FY 17 TOWN CAP PROJ RECREATION 580000 CAPITAL EXPENDITURES 5573$ 200,000.00 $ 65,200.00 $ 37,297.00 $ 97,503.00 FILIPELLO TOT LOT FY 2017 SCHOOL DEPARTMENT 5073 FY 14 SCHOOL CAP PROJECTS 580000 CAPITAL EXPENDITURES 5073$ 207,000.00 $ 86,370.12 $ - $ 120,629.88 5080 MIDDLE SCH. FLOORS&HOSMER HEAT 580000 CAPITAL EXPENDITURES 5080$ 770,000.00 $ 710,684.05 $ 37,077.00 $ 22,238.95 5090 MIDDLE SCHOOL WINDOWS 580000 CAPITAL EXPENDITURES 5090$ 3,313,291.00 $ 149,400.00 $ 1,873,622.00 $ 1,290,269.00 5554 FY 13 SCHOOL CAP PROJECTS 580000 CAPITAL EXPENDITURES 5554$ 442,300.00 $ 442,300.00 $ - $ - 5562 FY 14 SCHOOL CAP PROJECTS 580000 CAPITAL EXPENDITURES 5562$ 434,000.00 $ 374,908.41 $ 3,091.00 $ 56,000.59 5566 FY 15 SCHOOL CAP PROJECTS 580000 CAPITAL EXPENDITURES 5566$ 459,500.00 $ 427,177.84 $ - $ 32,322.16 5571 FY 16 SCHOOL CAP PROJECTS 580000 CAPITAL EXPENDITURES 5571$ 460,500.00 $ 506,029.25 $ 8,559.26 $ (54,088.51) DISCUSSED WITH MARY PROPOSED PLAN WILL BE DISCUSSED WITH BFO 5575 FY 17 SCHOOL CAP PROJECTS 580000 CAPITAL EXPENDITURES 5575$ 461,600.00 $ 300,171.29 $ 58,509.33 $ 102,919.38 STREETS & SIDEWALKS 5071 FY 13 STREET & SIDEWALK 580000 CAPITAL EXPENDITURES 5071$ 2,500,000.00 $ 2,296,951.85 $ 203,048.15 $ - LOCAL ROAD PROG. SUMMER/FALL 17 ADD'L 2017 5079 FY 14 STREET & SIDEWALK 580000 CAPITAL EXPENDITURES 5079$ 2,610,621.00 $ 2,419,917.26 $ 190,703.74 $ 0.00 LOCAL ROAD PROG. SUMMER/FALL 17 ADD'L 2017 5089 FY 15 STREET, SIDEWALK, & DUCT 580000 CAPITAL EXPENDITURES 5089$ 2,800,000.00 $ 2,246,893.55 $ 135,251.61 $ 417,854.84 UNDERGROUND DUCT SUMMER/FALL 17 BALANCES AS OF FEBRUARY 28, 2017 AVAILABLE FUND # BUDGET EXPENDED ENCUMBRANCES BUDGET PROJECT TIMEFRAME 5093 FY 16 STREET & SIDEWALK 580000 CAPITAL EXPENDITURES 5093$ 2,500,000.00 $ 1,651,926.22 $ 788,184.76 $ 59,889.02 LOCAL ROAD PROG. SUMMER/FALL 17 REMAINING FY 16 5512 PLEASANT ST/RUSSO MIT. 580000 CAPITAL EXPENDITURES 5512$ 80,000.00 $ - $ - $ 80,000.00 WALTHAM ST SUMMER/FALL 17 5527 555 PLEASANT ST/MITIGATION 580000 CAPITAL EXPENDITURES 5527$ 205,000.00 $ - $ - $ 205,000.00 WALTHAM ST SUMMER/FALL 17 5540 FY 10 STREET & SIDEWALK 580000 CAPITAL EXPENDITURES 5540$ 651,670.00 $ 593,532.82 $ 56,989.67 $ 1,147.51 SIDEWALK SUMMER/FALL 17 5545 FY 11 STREET & SIDEWALK 580000 CAPITAL EXPENDITURES 5545$ 684,254.00 $ 564,629.25 $ 119,624.75 $ - HOVEY ST SIDEWALK SUMMER/FALL 17 5551 FY 12 STREET & SIDEWALKS 580000 CAPITAL EXPENDITURES 5551$ 718,500.00 $ 665,691.74 $ 52,808.26 $ - LOCAL ROAD PROG. SUMMER/FALL 17 5552 CHAP 90 WAVERLY/CARROLL ST 580000 CAPITAL EXPENDITURES 5552$ 2,116,068.11 $ 2,116,068.11 $ - $ - WAVERLEY/CARROLL COMPLETED 5555 FY 13 STREET AND SIDEWALK 580000 CAPITAL EXPENDITURES 5555$ 754,425.00 $ 697,001.35 $ 37,580.02 $ 19,843.63 SIDEWALK & LOCAL RD SUMMER/FALL 17 5559 140 PLEASNT/CRESSET MITIGATION 580000 CAPITAL EXPENDITURES 5559$ 85,000.00 $ 11,436.00 $ - $ 73,564.00 MAINST/WAVERLY SUMMER/FALL 17 TRAFFIC SIGNAL 5560 FY 14 STREET AND SIDEWALK 580000 CAPITAL EXPENDITURES 5560$ 792,146.00 $ 770,782.42 $ 19,799.93 $ 1,563.65 SIDEWALK & LOCAL RD SUMMER/FALL 17 5563 CH 90 MT. AUBURN DESIGN PHASE 1 580000 CAPITAL EXPENDITURES 5563$ 512,000.00 $ 414,374.20 $ 95,945.80 $ 1,680.00 MT AUBURN DESIGN ONGOING 5565 WOOD PARTNERS MITIGATION 580000 CAPITAL EXPENDITURES 5565$ 230,000.00 $ - $ - $ 230,000.00 PUMP REMOVAL ONGOING 5567 FY 15 STREET & SIDEWALK 580000 CAPITAL EXPENDITURES 5567$ 831,753.00 $ 316,690.77 $ 309,921.86 $ 205,140.37 SIDEWALK & LOCAL RD SUMMER/FALL 17 5572 FY 16 STREET & SIDEWALK 580000 CAPITAL EXPENDITURES 5568$ 978,756.00 $ 41,741.50 $ 495,048.60 $ 441,965.90 SIDEWALK & LOCAL RD SUMMER/FALL 17 5574 CH 90 COMMON ST & 5 INTERSECTIONS 580000 CAPITAL EXPENDITURES 5574$ 112,800.00 $ 57,556.90 $ 55,243.10 $ - FINAL DESIGN SUMMER/FALL 17 5576 FY 17 STREET & SIDEWALK 580000 CAPITAL EXPENDITURES 5576$ 917,008.00 $ - $ - $ 917,008.00 SIDEWALK & LOCAL RD SUMMER/FALL 17 WATER & SEWER 5061 MWRA SEWER BD 580000 CAPITAL EXPENDITURES 5061$ 1,064,800.00 $ 227,309.55 $ 243,560.55 $ 593,929.90 I AND I WORK SPRING/SUMMER 17 5066 MWRA I&I PHASE 4 5-17-10 BALANCES AS OF FEBRUARY 28, 2017 AVAILABLE FUND # BUDGET EXPENDED ENCUMBRANCES BUDGET PROJECT TIMEFRAME 580000 CAPITAL EXPENDITURES 5066$ 525,967.83 $ 525,967.83 $ - $ - PROJECT CLOSEOUT COMPLETE 5083 MWRA LWAP 580000 CAPITAL EXPENDITURES 5083$ 1,067,220.53 $ 939,816.59 $ - $ 127,403.94 HOVEY & EDENFIELD END OF FY 17 5086 WATER BOX TRUCK 580000 CAPITAL EXPENDITURES 5086$ 160,000.00 $ - $ 84,431.00 $ 75,569.00 BOX TRUCK END OF FY 17 5091 MWRA I&I 2016-13 580000 CAPITAL EXPENDITURES 5091$ 550,000.00 $ - $ 121,570.00 $ 428,430.00 I AND I WORK SPRING/SUMMER 17 5092 MWRA LWAP 2016-14 580000 CAPITAL EXPENDITURES 5092$ 500,000.00 $ - $ - $ 500,000.00 ANNUAL REPLACMNT SPRING/SUMMER 17 WATER MAINS 5541 FY10 WATER IMPROVEMENTS 580000 CAPITAL EXPENDITURES 5541$ 750,000.00 $ 750,000.00 $ - $ - PROJECT CLOSEOUT COMPLETED 5542 FY10 SEWER IMPROVEMENTS 580000 CAPITAL EXPENDITURES 5542$ 1,500,000.00 $ 746,561.57 $ 221,828.88 $ 531,609.55 VARIOUS SEWER IMPROV. ONGOING 5569 FY15 - FY17 WATER IMPROVEMENTS 580000 CAPITAL EXPENDITURES 5569$ 1,250,000.00 $ 595,849.71 $ 9,345.00 $ 644,805.29 WATER DEF. PROJ. ONGOING 5570 FY15-FY 17 SEWER IMPROVEMENTS 580000 CAPITAL EXPENDITURES 5570$ 1,250,000.00 $ - $ - $ 1,250,000.00 VARIOUS IDDE LOCATIONS ONGOING WATER OPERATING BUDGET 580840 SYSTEM IMPROVEMENTS 6000$ 565,542.14 $ 74,304.06 $ 316,662.08 $ 174,576.00 EMERGENCY RESERVE 580870 REPLACEMENT OF EQUIPMENT 6000$ 64,300.00 $ 24,031.20 $ 6,308.80 $ 33,960.00 DEPT EQUIP. ONGOING 580840 SYSTEM IMPROVEMENTS 6002$ 6,694.97 $ - $ 6,694.97 $ - MISC. EPA-INVESTIGATION ONGOING REHAB/REPLACEMENT SEWER OPERATING BUDGET 580840 SYSTEM IMPROVEMENTS 6100$ 2,265,596.47 $ 237,303.54 $ 1,313,292.93 $ 715,000.00 EMERGENCY RESERVE 580860 ADDITIONAL EQUIPMENT 6100$ 534,354.71 $ 66,607.50 $ 292,747.21 $ 175,000.00 DEPT EQUIP. ONGOING 580870 REPLACEMENT OF EQUIPMENT 6100$ 223,471.38 $ 5,246.00 $ 138,225.38 $ 80,000.00 DEPT EQUIP. ONGOING 580840 SYSTEM IMPROVEMENTS 6102$ 1,174,507.71 $ - $ 1,174,507.71 $ - MISC. EPA-INVESTIGATION ONGOING REHAB/REPLACEMENT GRAND TOTAL $ 67,923,558.00 $ 47,145,798.11 $ 8,928,767.42 $ 11,848,992.47 PLEASE NOTE OPERATING BUDGETS PRINTED IN GREEN MAY INCLUDE PRIOR YEAR APPROPRIATIONS WHICH WERE ROLLED OVER INTO FY 17 Attachment J REMAINING FY 15, FY16 & FY 17 LOAN ORDER ITEMS POLICE EQUIPMENT 1 TACTICAL BULLET PROFF VESTS$ 12,600 FY 16 2 LIVE SCAN FINGERPRINTING SYSTEM$ 32,000 FY 16 3 POWER SUPPLY FOR BUILDING$ 33,100 FY 16 4 REPLACE BUILDING ACESS VIDEO SERVERS $ 26,500 FY 16 $ 104,200 DPW EQUIPMENT 1 CENTRAL MOTORS TRUCK$ 145,000 FY 16 2 SNOW AND ICE REMOVAL SIDEWALK TRACTOR$ 180,000 FY 16 3 SNOW AND ICE REMOVAL SALTER - SIX WHEELER$ 230,000 FY 16 4 CEMETERY DUMP TRUCK$ 85,000 FY 16 5 PROPERTY AND BUILDING SUPERVISOR PICKUP$ 55,000 FY 16 6 PARKS AND FORESTRY SERVICE TRUCK $ 88,000 FY 16 $ 783,000 1 HIGHWAY TRIAXLE DUMP TRUCK$ 260,000 FY 17 2 HIGHWAY SUPERVISOR PICK UP$ 60,000 FY 17 3 HIGHWAY SWEEPER$ 230,000 FY 17 4 HIGHWAY BACKHOE$ 232,000 FY 17 5 SNOW AND ICE REMOVAL SALTER - SIX WHEELER$ 235,000 FY 17 6 CEMETERY BACKHOE$ 232,000 FY 17 7 PROPERTY AND BUILDING WIRE SUPERVISOR PICKUP$ 57,000 FY 17 8 1 TON DUMP TRUCKER$ 85,000 FY 17 9 PARKS AND FORESTRY SUPERVISOR PICKUP $ 60,000 FY 17 $ 1,451,000 STREETS AND SIDEWALKS 1 COMMON STREET PROJECT $ 975,000 FY 17 2 UNDERGROUND DUCT $ 300,000 FY 17 3 STREET AND SIDEWALK IMPROVEMENTS $ 2,500,000 FY 17 $ 3,775,000 RECREATION AND SKATING RINK 1 FILLIPELLO PARK/GROVE STREET SIDE $ 850,000 FY 15 2 DESIGN OF MOXLEY COURTS RENOVATION & LIGHTS $ 100,000 FY 16 3 MOXLEY COURTS RENOVATION & LIGHTS $ 800,000 FY 16 4 CONTROL LINK RETROFIT $ 100,000 FY 16 5 VICTORY TRACK, FIELD AND COURT RENOVATION $ 3,000,000 FY 17 6 DESIGN OF CASEY PARK RENOVATION $ 100,000 FY 17 7 CASEY PARK RENOVATION, LIGHTS & SCOREBOARD $ 850,000 FY 17 8 RINK DOOR REPLACEMENT $ 55,000 FY 17 9 EMERGENCY LIGHTING REPLACEMENT $ 15,000 FY 17 $ 5,870,000 OTHER DEPARTMENTAL/BUILDING ITEMS 1 TOWN HALL EMERGENCY GENERATOR $ 85,000 FY 16 2 TOWN HALL BUILDING CHILLER $ 120,000 FY 17 3 LIBRARY INTERACTIVE TECHNOLOGY $ 30,000 FY 17 4 GIS AND STORAGE SERVERS $ 50,000 FY 17 $ 285,000 WATER AND SEWER 1 EQUIPMENT: 2 SEWER EXCAVATOR VAC$ 356,000 FY 16 3 SEWER 6 - INCH PUMP SYSTEM$ 62,000 FY 16 4 SEWER MINI CRANE / SERVICE$ 135,000 FY 17 5 SEWER SERVICE RESPONSE TRUCK$ 175,000 FY 17 6 WATER BACKHOE$ 210,000 FY 16 $ 938,000 MWRA LOAN ORDERS: 1 SEWER - INFLOW AND INFILTRATION (I&I) LOCAL ASST. PROGRAM GRANT$ 247,500 INTEREST FREE LOAN$ 302,500 FY 17 $ 550,000 1 WATER - LOCAL WATER SYSTEM ASSISTANCE PROGAM (LWSAP) INTEREST FREE LOAN$ 500,000 FY 17 $ 500,000