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General Committee Meeting Consolidated Agenda Please note that added or revised items are denoted by an asterisk (*). Tuesday, September 22, 2020 2:30 p.m. Council Chamber, Town Hall Pages 1. NOTICE Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Council and Committee meetings until further notice. This meeting will be held as an electronic meeting. Details on how members of the public can access the meeting and participate are posted on the Town’s website at caledon.ca. Questions and comments about this meeting can be sent by email to [email protected] or by phone at 905.584.2272 ext. 2366. Comments submitted regarding matters on the Agenda may be considered as public information and entered into the public record. 2. CALL TO ORDER 3. DISCLOSURE OF PECUNIARY INTEREST 4. CONSENT AGENDA 5. PRESENTATIONS *5.1 Town Hall Workforce Planning 1 Presentation from Lea Steenhoek, Executive Office Administrator, Office of the CAO and Tom Darlow, Manager, Facilities, Finance and Infrastructure Services, regarding Town Hall Workforce Planning 6. DELEGATIONS *6.1 Written Submission from Amanda Donato regarding Item No. 7.4 Staff Report 10 2020-0317: Proposed Amendments to COVID-19 Mandatory Face Covering By-law 2020-47, as amended - Repeal Date 7. STAFF REPORTS 7.1 Staff Report 2020-0296: 2021 Proposed Budget Target 12 7.2 Staff Report 2020-0291: Proposed Community Safety Zones Designation in the 17 North West Side of Caledon 7.3 Staff Report 2020-0301: Proposed All-Way Stop Control - Creditview Road at 31 Boston Mills Road 7.4 Staff Report 2020-0317: Proposed Amendments to COVID-19 Mandatory Face 35 Covering By-law 2020-47, as amended - Repeal Date 7.5 Staff Report 2020-0304: Single-Source Contract Award for the Purchase of 40 Mobile Inspection Software 7.6 Staff Report 2020-0293: Single Source Contract Award for Construction of 44 Alton Village Skatepark 2 8. NOTICES OF MOTION 8.1 Councillor L. Kiernan - Request for Traffic Control Assistance Concerning Highway 10 and Olde Base Line Road Intersection Whereas Council recognizes the reality of high traffic volumes, chronic speeding, and the increasing number of commercial vehicles associated with Provincial Highway 10 moving through the intersection at Olde Base Line Road; Whereas the stretch of Provincial Highway 10 at Olde Base Line Road, contains various uses such as residential, small scale commercial, institutional (Church), GO Bus Stops and a Veterinary Clinic; Whereas the risks associated with running the red light at high speeds, specifically by commercial vehicles, include significant danger to all vehicles travelling on Highway 10, local residents, the community, and properties within the area; Whereas Provincial Highway 10 has a speed limit of 50km/h and 60km/h through Caledon Village at Charleston Side Road and King Street, respectively; Now therefore be it resolved that on behalf of Council, the Mayor send a letter to the Honourable Caroline Mulroney, Minister of Transportation (MTO) requesting a reduction to the speed limit in both directions on Highway 10 at Olde Base Line Road, consistent with the current speed limit on Highway 10 at Charleston Side Road and King Street; That MTO be requested to install a Red Light Camera at the intersection of Highway 10 and Olde Base Line Road by early 2021 as a measure to improve driver and pedestrian safety by reducing the number of right-angle collisions at the intersection; That a copy of the letter with this motion be provided to the Honourable Sylvia Jones, MPP Dufferin Caledon and Ontario Solicitor General, the Ontario Provincial Police, and the Region of Peel. 3 8.2 Councillor C. Early - Caledon Public Library Board Donation and Bequests Reserve Fund Whereas The Caledon Library Board received confirmation of the Library’s charitable Status in November 2018; Whereas the Caledon Library Board is in the midst of developing a formal fundraising strategy; Whereas the Caledon Library Board would like to have certainty that donated or funds raised as part of the Caledon Library Board’s fundraising strategy in support of library services will remain accessible beyond the fiscal year in which they were received rather than consolidated as part of the Library’s and Town’s year-end operating budget results in the year the funds are received; Whereas the Caledon Library Board has conducted their own due diligence related to the duties and requirements of operating a registered charity confirmed that the reserve will be administered by the Town’s Finance division and, like all reserve funds held by the Town, allocation of the reserve will be managed in alignment with Town finance and procurement policies; And Whereas the Library Board has requested that Council pass a resolution directing the creation of a Caledon Public Library Board Donation and Bequest Reserve Fund; Now therefore be it resolved that the Caledon Public Library Board Donation and Bequest Reserve Fund be established to receive and hold donations and bequests received by the Caledon Public Library until utilized to support special programs or initiatives outside of the annual operating budget, administered by the Town’s Finance division; That the Caledon Public Library Board Donation and Bequest Reserve be an interest earning reserve that is used to hold cash donations and funds raised as part of the Caledon Library Board’s fundraising strategy; and Further that withdrawals or allocations from the Caledon Public Library Board Donation and Bequests Reserve Fund require the authorization of the Caledon Library Board in alignment with the guidelines of the Caledon Public Library Donation and Bequest Reserve Policy that will be adopted for this purpose. 9. CORRESPONDENCE 9.1 Memorandums 9.1.1 Town Hall Workforce Planning 47 Memorandum from Tom Darlow, Manager, Facilities, Finance and Infrastructure Services, regarding Town Hall Workforce Planning, dated September 22, 2020 4 9.1.2 Junior Hockey Expanding in Caledon 50 Memorandum from Ryan Giles, Supervisor, Recreation Services, Community Services, regarding Junior Hockey Expanding in Caledon, dated September 22, 2020 9.1.3 2020 AMO Conference - Delegation Meetings Update 51 Memorandum from Devan Lobo, Senior Analyst, Corporate Initiatives, Strategic Initiatives, regarding the 2020 AMO Conference - Delegation Meetings Update, dated September 22, 2020 9.1.4 Corporate Projects Update 54 Memorandum from Devan Lobo, Senior Analyst, Corporate Initiatives, Strategic Initiatives, regarding Corporate Projects Update, dated September 22, 2020 9.2 General Correspondence 9.2.1 Continuing Broadband Advocacy Approach 58 Response letter from Kyle Seeback, M.P. Dufferin-Caledon, regarding Continuing the Broadband Advocacy Approach, dated July 6, 2020 9.2.2 Support for a Municipal Financial Assistance Program 68 Response letter from Kyle Seeback, M.P. Dufferin-Caledon, regarding Support for a Municipal Financial Assistance Program, dated July 6, 2020 9.2.3 Support for a Universal Basic Income Program 72 Response letter from Kyle Seeback, M.P. Dufferin-Caledon, regarding Support for a Universal Basic Income Program, dated July 6, 2020 9.2.4 Partial Proclamation of the Security from Trespass and Protecting 76 Food Safety Act Letter from the Honourable Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs, regarding the Partial Proclamation of the Security from Trespass and Protecting Food Safety Act, dated August 31, 2020 5 *9.2.5 Enforcement and Amendments under the Reopening Ontario Act, 78 2020 Letter from Richard Stubbings, Assistant Deputy Minister, Ministry of the Solicitor General, regarding Enforcement and Amendments under the Reopening Ontario Act, 2020, dated September 19, 2020 9.3 Minutes 9.3.1 Seniors' Task Force Meeting Minutes, dated July 28, 2020 82 9.4 Presentation Request 9.4.1 Kathryn Enders on behalf of Ontario Farmland Trust 84 10. CONFIDENTIAL SESSION 10.1 Verbal Update from Tracey McKenna, Manager, Human Resources: Labour relations or employee negotiations - Caledon Professional Firefighter's Association (IAFF Local 4686) Collective Agreement Negotiations 10.2 Confidential Staff Report 2020-0275: Personal matters about an identifiable individual, including municipal or local board employees - Caledon Walk of Fame 2020 10.3 Confidential Staff Report 2020-0310: Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality - 5294 The Grange Sideroad (Blackburn Farm Complex, Ward 1) – Administration of Heritage Grant 11. ADJOURNMENT 12. Accessibility Accommodations Assistive listening devices for use in the Council Chamber are available upon request from the Staff in the Town’s Legislative Services Division. American Sign Language (ASL) Interpreters are also available upon request. Please provide advance notice if you require an accessibility accommodation to attend or participate in Council Meetings or to access information in an alternate format please contact Legislative Services by phone at 905-584-2272 x. 2366 or via email to [email protected]. 6 Town Hall Workforce Planning Council Presentation 1 Workforce Planning Committee Work Plan • Reviewed current workforce status • Reviewed considerations for short term (September 2020 – June 2021) • Reviewed considerations for long term (June 2021 Onward) • Proposed considerations and next steps 2 The Current Status 235 workstations in Town Hall (including 33 offices) 40% staff occupancy = 85-95 staff present in