2007CSR021 Attachment 2 Recreation Facility and Sports Field Plans (West, Southeast and Northeast) Community Services – Recreation Facilities Services Teresa Miller-Grayston, Barb Ireland and Debbie Cashion-Kalinowski . FINAL PLAN Social and Recreation Services, AMPW Parks OUR COMMITMENT TO CITIZEN ENGAGEMENT The City of Edmonton believes that a key element of participatory democracy is that people have a right to be involved in decisions that affect them. OUR COMMITMENT TO HONOURING PEOPLE The City of Edmonton Public Involvement process design will ensure people are treated with respect, honesty and integrity. OUR COMMITMENT TO ACCESSIBLE INVOLVEMENT The City of Edmonton will ensure public involvement processes are accessible to the public. Approved - October 24, 2006 1 2007CSR021 Attachment 2 History: • The Recreation Facility Master Plan 2005 – 2015 (RFMP) sets out a comprehensive long range strategy for public recreation facilities. The RFMP identified the need in the medium term (2010-2015) for the development of multi-purpose recreation centres in west, southeast, northeast Edmonton. A Multi-Purpose Recreation Facility is envisioned to be a dynamic space, full of energy and activity. It will be a place where people of all ages can gather to learn, exercise, relax, meet and enjoy their neighbors and community. • The Urban Parks Management Plan 2006 – 2016 (UPMP) provides strategic direction for the acquisition, design, construction, maintenance, preservation and use of parks. The UPMP provides direction for community, City and school facility land planning including sports fields. District Activity Parks will be busy, active sites and primary sites for adult-sized sports fields, senior high schools and major recreation centres. • Both the Recreation Facility Master Plan and Urban Parks Management Plan were developed with significant public consultation. The West, Southeast and Northeast Plans will be developed by applying the facility model, principles and direction identified in these two Council Approved policy documents, as well as direction set in Plan Edmonton, Community Services Integrated Services Strategy, Joint Use Agreement and other relevant policy documents and Council direction. • On June 20/21 2006, City Council directed Administration to develop geographic plans for the west, southeast and northeast to address both recreation facility and sports field priorities and community needs for local residents and community stakeholders. Each geographic area has been allocated $150,000 from City Council for the development of the Medium Term Recreation Facility and Sports Field Plan. This Plan will support Council Special Initiative to Improve Access to Recreation and Sport Opportunities. Description of • The West’s geographic area is broader in scope and includes the Coronation, the overall Johnny Bright, Callingwood, Grange and Lewis Farms Estates District Activity Parks project or and other sites with stand alone Recreation Facilities. The Southeast Plan will focus initiative: on the Meadows District Activity Park and the Northeast Plan will focus on the Clareview District Activity Park. • The Plan will include recommendations based on a needs assessment that includes analysis of trends, demographics profiles, population forecasts, inventory and statistical analysis of use in public and private facilities and sport fields, and stakeholder and public involvement and review approved Site Development Plans. The recommendations will include the program elements for the multi-purpose recreation facilities, other facility development and sports field program elements over the next 10 years. Partnership opportunities and possible synergies with schools, not-for-profit and the private sectors will be identified in the Plans as well as recommended sources of funding. Public Involvement: The public involvement process is designed to involve local residents and stakeholders and city-wide stakeholders and internal staff in a meaningful way that includes opportunities for information sharing and consultation. 1) The initial Information Sharing includes: • outline the public involvement process explaining how City Administration plans to engage the community; • principles and direction as identified in the Recreation Facility Master Plan and Urban Parks Management Plan; • direction from other existing strategies and standards (e.g., Field Strategy) and those currently under development (e.g., Arena Capital Plan, Outdoor Aquatic Amenities Strategy, Sports Strategy) that need to be considered; • trends, demographic profiles and population forecasts of the plan areas; and • inventory of recreation facilities and sports fields and usage for the plan areas. Approved - October 24, 2006 2 2007CSR021 Attachment 2 Public Involvement continued: 2) Consultation (Phase 1) includes providing information and receiving citizen and stakeholder’s feedback regarding the needs based on the desired activities people are interested in and level of importance for each of the desired activities in each site. Scheduled for November 2006. This needs assessment will confirm the desired activities as identified in the Recreation Facility Master Plan and identify new activity priorities. 3) Consultation (Phase 2) includes providing information and receiving citizen and stakeholder’s feedback regarding the needs assessment findings and the draft program element recommendations based on the November 2006 consultation, research and analysis. Scheduled for March / April 2007. 4) Information Sharing (Phase 3) includes follow-up with residents and stakeholders as to how feedback and comments received were considered/incorporated into the Plans and the results of City Council review of the plans. Scheduled for September 2007. What are the critical program elements for each recreation facility and sport fields The decision identified within each geographic plan area, partnership opportunities and what funding being made is: strategies will support implementation of the recommendations in each plan. City Council will make the final decision based Decision makers on recommendations from Administration The final decision will affect several City Departments including Community Services and Asset Management & Public Works. The Plan will identify opportunities to improve access to recreation and sport in three geographic areas. The Plan will raise citizen’s expectations regarding improved access. The needs and priorities of other areas of the city will not be addressed through this process. Also the scope of the Northeast and Southeast portion of the Plan are much smaller focusing on one District Activity Park compared to the scope of the West Pan. The scope (impact, and Diversity of community residents and stakeholders including ethnicity, income, social complexity) of this issues, language and education levels, and the diversity of community organizations decision is: from local to city-wide and their perspectives, impacts the complexity of the consultation. The time needed to complete the public consultation process by the end of April and report back to Council in June 2007. Council’s support of the Plan will provide Administration with Council direction for the development of recreation facility and sport fields within these three geographic areas. Funding strategies will be identified in the Plan but support will still need to be acquired through the Capital Priorities Process and from other outside sources. • Planning and Communications (September – October, 2006) • Public Involvement Consultation Process – Phase 1 (November, 2006) • Interpretation and Draft Plan (December – March, 2007) The timeline for • Public Involvement Consultation Process – Phase 2 (March – May, 2007) this decision is: • Refinement of Plan (April – June, 2007) • Plan and Report to Council (June, 2007) • Information Sharing (use of input and results) to Participants (September, 2007) Approved - October 24, 2006 3 2007CSR021 Attachment 2 Adherence to the City Public Involvement Policy and its Commitment to citizens. ISS Citizens First Principle - “working with “citizens”, moving beyond “customers”, The public is listening to what’s important to citizens and reflecting those priorities in our service. being involved because: To ensure the needs of the community and stakeholders are met and access is improved to sport and recreation opportunities through the development of recreation facility and sport fields plans. Level of This process predominantly fit generally in the “Consultation” level of involvement. involvement: Information Consultation Active Participation Sharing • Sharing • Testing •Collaborating • Sharing • Delegating decision information ideas or to develop decision making to build to build concepts solutions to making to responsibility awareness to build build build knowledge commitment ownership Approved - October 24, 2006 4 2007CSR021 Attachment 2 The specific Sharing of Information information To share an outline of the public involvement process and principles explaining how City being shared Administration plans to engage the community and stakeholders; is: • The City of Edmonton Public Involvement Policy requires a consistent and genuine process that ensures active engagement of the community, citizens, and stakeholders through a comprehensive public involvement process that ensures a clear purpose, consistent approach and a commitment to involve. To share guiding principles and direction to be used in the development of the Medium Term Recreation Facility and