Regular Meeting Notice Truckee-Donner Recreation and Park District Board of Directors Thursday, May 28, 2020, 6:00 P.M. Truckee Community Recreation Center, 10981 Truckee Way

Note: This will be a live meeting at the Community Recreation Center

Community Participants will enter from the courtyard adjacent to the community rooms at the Community Recreation Center. The public is encouraged to wear a face covering while participating in the meeting. The room will be set up to provide social distancing of six feet.

The Board of Directors welcomes you to its meetings; your interest is encouraged and appreciated. Copies of the agenda and correspondence may be obtained at the District office.

Members of the public can also attend via: https://tinyurl.com/TDRPDboardmeeting4-23-20

The meeting is being produced through Microsoft Teams, but you do not need to install any software to view, simply follow the directions below: 1) Click the link above to open meeting in a web browser 2) Click "Watch on the web instead" 3) On next screen click, "Join anonymously" 4) To ask a question on any current agenda item, click the "ask a question" button on the "Live event Q&A" sidebar

Public comment will be accepted prior to the meeting via email at [email protected], and during the meeting with the stream's Q&A feature on any item on the agenda until the Board president closes public comment on each item.

Agenda

1. OPEN MEETING – 6:00 P.M.

2. Roll Call –

3. Public Comment – This is the opportunity for members of the public to address the board on any matter not on the agenda. Please state your name for the record. Comments are limited to three minutes in order for all interested parties to have an opportunity to speak. No action shall be taken by the board on items not appearing on the agenda (Government Code Section 54954.2 – Brown Act). Agenda, May 28, 2020

The board may choose to acknowledge the comment or, where appropriate, briefly answer a question, refer the matter to staff, or set the item for discussion at a future meeting. District meetings are recorded for transcription purposes.

Agenda Item Process – The board will follow the process below on each agenda item: 1. Staff report. a) Questions from the board to staff. 2. Applicant presentation. a) Questions from the board to the applicant. b) Public comment – Limited to three minutes. c) Board deliberations and discussion. d) Board action (if action needs to be taken).

4. Unfinished Business – 4.1 Update/Discussion on policy for the Donner Lake Boat Ramp for commercial use.

5. New Business 5.1 Discussion/Action on Resolution #2020-286 designating the Recreation Superintendent as Truckee-Donner Recreation and Park District’s Licensee Representative.

6. Special Announcements –

7. Consent Calendar – a) Approval of the minutes of the regular Board meeting of April 23, 2020.

8. Financial Report – a) Approval of District check registers. b) Review of District financial report. c) Approval of District miscellaneous journal entries. d) Accounting Manager Division Report.

9. Information Technology – a) Review of the District Information Technology report.

10. Division Reports – General Manager, Recreation Superintendent, and Park Superintendent may make a brief report on their activities

10.1 General Manager – a) Update on open and closed facilities of the District 10.2 Recreation Division – a) Review of monthly division report. b) Marketing Report. 10.3 Park Division – a) Review of monthly division report. b) Update on summer projects. c) Update on Facility Condition Assessment for facilities of the District. Agenda, May 28, 2020

11. Board Subcommittees – 11.1 Finance/Audit Committee (Standing Committee – Hansford and Wasley). 11.2 Comprehensive Facility Condition Assessment (Standing Committee – Werbel and Tanner). 11.3 Library Committee (Ad Hoc Committee – York and Hansford). 11.4 District Land Use (Ad Hoc Committee – Werbel and Wasley).

12. Additional Matters of Interest to Board Members – Board members may make a brief announcement or report.

13. Adjournment –

Agenda posted and mailed on May 22, 2020.

______David Faris, HR Manager/District Clerk

NOTE: In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact David Faris, District Clerk, at 530-582-7720. Notification 48 hours prior to the meeting will enable TDRPD to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102-35.104 ADA Title II)

Agenda, May 28, 2020

4.1 Boat Launch Item 4.1 - Donner Lake Boat Launch Facility & Commercial Operations Sven Leff, Recreation Superintendent Pete Kristian, Senior Coordinator - Aquatics

Background: At the February 27, 2020 regular board meeting a public discussion about possible changes to our operating rules was held without an action being agendized. The March 26, 2020 regular board meeting was canceled. At the April 23, 2020 regular board meeting held virtually, public comment and discussion again was held without an action being agendized. The Board directed staff to research launch fees and policies for launch operations by public agencies in the area.

TDRPD charges daily parking, launch and fish cleaning fees in order to recover maintenance and management costs. TDRPD also offers season passes. The California State Lands Commission with whom TDRPD has a lease for water access to the lake knows of this and allows this. Fees and passes are sold in three categories: California Registered Vessel, Out-of-State Vessel, and Commercial. Our fees are same for all California registered vessels instead of District residents only because TDRPD received grant money from the State of California and as such all California taxpayers receive the same benefit.

At the Aug 22, 2019 regular board meeting the Board approved the following fee schedule for 2020:

Boat Ramp 2020 2019 2018 2017 Daily Parking / Fish Cleaning Fee $6.00 $5.00 $5.00 $3.00 Daily Launch Fee, CA Registered $13.00 $12.00 $12.00 $10.00 Daily Launch Fee, Out-of-State Registered $18.00 $17.00 $17.00 $15.00 Daily Launch Fee, Commercial $21.00 $20.00 $20.00 n/a

Season Pass, CA Registered $105.00 $100.00 $96.00 $70.00 Season Pass, Out-of-State Registered $150.00 $150.00 $136.00 $120.00 Season Pass, Commercial $175.00 $175.00 $160.00 n/a

Season Pass, 2nd boat $50.00 $50.00 $50.00 $50.00

Staff research of area boat launches operated by public agencies can be found in Attachment A. Only at Lake Tahoe are non-resident or commercial users treated differently, with most launches appearing indifferent to who is launching a vessel. Commercial users at Tahoe are managed differently by each operating agency as well, including one that defers to the Tahoe Regional Planning Agency for permitting.

The 2020 boating season has just begun with the fees listed above. After much staff research, public comment, meetings with commercial operators, phone calls, and Board discussion, staff recommends a) that the daily launch fees, and the season pass for California-registered vessels remain in effect as adopted for this season, and b) that the season passes for out-of-state registered vessels, commercial vessels, and second-boats be immediately discontinued. Out-of-state and commercial vessels can still launch paying the daily fee with each launch. This will allow the District to collect fees to cover maintenance costs in direct proportion to use by commercial and out-of-state users. This action addresses the concerns the Board has heard about commercial enterprises profiting off tax-based public assets.

TDRPD’s fees are lower than launches at Lake Tahoe and are above non-Tahoe launches. These prices will be revisited with the FY 2020-2021 budget. Also, TDRPD’s fee schedule consistently charges a higher fee for non-resident and commercial users than the fee charged to district residents. In 2018 the non- resident and commercial classes were merged and set at the same fee level for the 2019 year. Staff will recommend this merger of user classes with the FY 2020-2021 budget for the 2021 boating season.

With regards to previous discussion around congestion, there are a couple of types. 1) As parking goes, the Launch has 10 boat trailer spots, 1 handicapped boat trailer spot, 11 car spots, and 1 handicapped car spot – for a total of 23 spots. These 23 spots are included in a daily launch fee or require the daily parking fee be paid. Outside the launch on Donner Pass Road there are about 12 additional car spots in proximity to the Launch. There is no charge to use these spots. On many days more than 11 boats launch from the facility, so staff agrees the Launch is used by many more people than it can provide parking for.

2) Regarding trailer congestion at the docks, staff charted the launch data from the 2018 and 2019 boating seasons. It was little surprise that the busiest time of the year is the last week of June through the first week of August, and that the busiest days of the year are Saturday and Sunday, mornings in particular. The Fourth of July is consistently the busiest day. In trying to conclude how often it’s “horribly busy”, there were only a few times each year when launches exceeded 16 in a 2- hour block, or an expected 15-minute average. This matches anecdotal statements by staff and the public about the Launch’s busy-ness. Our data falls short, however, in that it doesn’t capture boat retrievals. Staff is collecting retrieval data this season as well as noting how often trailers wait in queue out of the parking lot.

Recommended Motion: For the 2020 boating season, season passes for out-of-state registered vessels, commercial vessels, and second-boats be immediately discontinued. The daily parking and launch fees, and the season pass for California-registered vessels remain in effect as adopted.

Illustration: What the fee schedule revised with this motion would become:

Boat Ramp 2020 2019 2018 2017 Daily Parking / Fish Cleaning Fee $6.00 $5.00 $5.00 $3.00 Daily Launch Fee, CA Registered $13.00 $12.00 $12.00 $10.00 Daily Launch Fee, Out-of-State Registered $18.00 $17.00 $17.00 $15.00 Daily Launch Fee, Commercial $21.00 $20.00 $20.00 n/a

Season Pass, CA Registered $105.00 $100.00 $96.00 $70.00 Season Pass, Out-of-State Registered n/a $150.00 $136.00 $120.00 Season Pass, Commercial n/a $175.00 $160.00 n/a

Season Pass, 2nd boat n/a $50.00 $50.00 $50.00

Boat Launch Comparision 2020 Daily Launch Fee Day Use / Parking / Non- Local Annual Non-Resident Recreation Area Operating Agency Access Local Resident Commercial Pass Annual Pass Other

Donner Lake 2020 TDRPD $6 $13 $18 $21 $105 $150

Lake Forest Boat Ramp Tahoe City PUD - $15 $20 n/a $265 $375 Offer summer-only passes, Commercial w/ TRPA MOU can launch Tahoe Vista Boat Launch North Tahoe PUD $10 $15 $25 n/a $150 $275 Annual commercial permit: $1000, Parking free w/ resident sticker El Dorado Beach and Launch City of South Lake Tahoe - $17 n/a $40 $138 n/a season pass specified as non-commercial Kings Beach (Coon St.) California State Parks $10 Tahoe Cave Rock (NV) Nevada State Parks $10 $20 n/a n/a $200 n/a Annual commercial permit: $200 per vessel + $50 per launch Sand Harbor (NV) Nevada State Parks $20 $20 n/a n/a $200 n/a Annual commercial permit: $200 per vessel + $50 per launch Ski Beach Boat Ramp (NV) Incline Village GID - $20 n/a n/a $160 n/a IVGID Residents only

Lake Almanor US Forest Service n/a Free n/a n/a n/a n/a $23 (weekday) Lake Casitas Casitas Water District n/a n/a $130 n/a $3 kayak/canoe launch fee, $120/car annual pass available $33 (weekend) Clear Lake California DBW n/a Free n/a n/a n/a n/a Bucks Lake US Forest Service n/a $10 n/a n/a $50 n/a Other Jackson Meadows Nevada Irrigation District n/a Free n/a n/a n/a n/a Lahontan Reservior (NV) Nevada State Parks $5 $10 n/a n/a $200 n/a $33/3 days Pyramid Lake (NV) Pyramid Lake Paiute Tribe n/a $13 n/a n/a 10% of seniors tribe members; Jet ski 1/$27, 3/$68, season/$216 $104/season 5.1 Resolution #2020-286

RESOLUTION NO. 2020-286 OF THE BOARD OF DIRECTORS OF THE TRUCKEE-DONNER RECREATION & PARK DISTRICT May 28, 2020

A Resolution authorizing the Recreation Superintendent of District to act as the Childcare Licensee Representative

WHEREAS, the Truckee Donner Recreation and Park District (TDRPD) has the authority as a public agency to apply for a school age care license, and WHEREAS, TDRPD is currently licensed as a childcare provider at the Community Recreation Center located at 10971 Truckee Way, and

WHEREAS, TDRPD seeks to expand its licensed school aged childcare programs to include the Community Art Center located at 10046 Church Street,

NOW THEREFORE BE IT RESOLVED TDRPD Board of Directors designates the Recreation Superintendent, or his/her designee, as the licensee applicant for current and future facilities, and authorizes designee to apply for said license.

PASSED AND ADOPTED by the Board of Directors of the Truckee-Donner Recreation & Park District at a regularly scheduled meeting held on this 28th day of May, 2020 by the following roll call vote: May 28, 2020 AYES: NOES: ABSTAIN: ABSENT:

______Chairman, Board of Directors Secretary to the Board 7. Minutes Minutes of the Meeting of the Board of Directors of the Truckee-Donner Recreation and Park District

April 23, 2020

The meeting of the Board of Directors of the Truckee-Donner Recreation and Park District was called to order by Chairman Hansford, at 6:00 P.M.

Roll Call – Directors Present: Wasley, Werbel, Hansford, York, Tanner Directors Absent: Others Present: Staff: Steve Randall, General Manager; Teresa McNamara, Accounting Manager; David Faris, HR Manager/District Clerk; John Shaffer, Park Superintendent; Brian Compton, IT Administrator; Sven Leff, Recreation Superintendent. Public:

Public Comment:

4. Old Business 4.1 Update/Discussion on Community Art Center Outdoor renovation project.

Director Tanner updated the Board that Kellie Cutler (CATT CP) sent a letter to himself and the General Manager that everything has been put on hold due to the current pandemic. He continued that the plan would be to re-engage in the fall with fundraising and hopefully start the project next spring. Director Tanner added that major funding sources have been put on hold and there are new work standards and social distancing protocols have made it impossible to do any work on the park at this time.

Chairman Hansford asked if there was any capital fundraising at this time? Director Tanner answered that there was no active fundraising, but he is entertaining the idea next month to start the brick engraving campaign again. He added that the Airport and TBID funding were both on hold and the large Crab Feed was canceled.

No Board action taken.

4.2 Update/Discussion/Action for lease purchase financing for the Irrigation Project at Ponderosa Golf Couse.

The General Manager updated the Board that we looked at two different financing sources for the Irrigation Project at Ponderosa Golf Course. The first is with the California Infrastructure Economic Development Bank. He added that we used them previously to build Riverview Sports Park. The second we looked at public market for banks for funding. He added we were looking for basically $1,500,000 to do the project. The General Manager continued that after research the best funding source was going to be the banks, so we hired a financial advisor, Steven Gortler.

The General Manager continued that we received four bids from the banks with one dropping out. The bids we received were 2.66%, 2.72%, and 3.1%. The lowest bid is from First Foundation Bank and it is a 20-year loan that will cost $102,951.72 per year. The General Manager added that there is cost of issuances for a loan (attorneys, finance, bond counsel) and it will cost roughly $75,000 with an additional $10,000 for any contingencies. Bottom line, we are getting funding in the market for $1,585,000.

Board Minutes, April 23, 2020 Page 1

The General Manager stated that the bid is approximately $1,200,000 with contingencies for the Irrigation Project at Ponderosa Golf Course. He continued that the other costs associated with the project include the already purchased water pump for $125,081, Project Management for $25,000, Permits for $500, and then the loan costs that was already talked about. The total project would cost $1,435,581. The General Manager added that we are also receiving two grants from the Truckee- Donner Public Utilities District for $225,000 and $20,000 to assist in the Irrigation and Water Pump Projects. The balance of the project now would be $1,190,581.

The General Manager continued that there is also other expenses to keep in mind for this project that we have already incurred. Design, plans, and specifications were done back in 2009 for a cost of $11,000. There were also consultant fees, plan sets, advertisement costs, staff labor, and the electrical system was upgraded. Total costs for these expenses come to $75,854.

The total cost for the project would now be $1,266,435. The loan would be for $1,585,00. The General Manager added that we would have a balance of $318,565 which will be used for other projects in the District. We have three years to spend the money and our recent facility assessment will help identify those projects.

Steven Gortler (Financial Advisor) commented that the General Manager hit all the high points, but he would like to highlight the important ones. The rate on the loan would be 2.66% fixed rate firm for the life of the loan. This is a 20-year loan paid in equal annual installments of roughly $103,000 per year. The final maturity of the loan is June 1st, 2040. The loan can be prepaid in advance. The loan is all finalized, and all the details are set up. He added we are ready to close on the loan Tuesday of next week which upon the District will receive a wire in the amount of $1,585,000. Steven added that he believes this is a good transaction and a good result. He continued that it says a lot about the District’s financial stability to get this many bids.

Chairman Hansford asked staff if there was any way the contractor would not be able to start on this project this summer due to the current pandemic? The General Manager answered that he has been in contact with them and everything is moving, and he is waiting to have his bid approved. The General Manager added that later in the Agenda we will approve his bid for the Irrigation System at Ponderosa Golf Course. The General Manager added that the District is receiving $1,000,000 over 20 years from the Airport District. They will be paying the District $50,000 per year to offset the cost of the loan. The reason they are doing this is because they own the Golf course and it is an improvement to the asset they own. The General Manger added that we currently pay staff to water, so this project will offset roughly $30,000 - $50,000 in labor costs per year.

Director Wasley motioned to approve Resolution #2020-286 approving the lease financing with Truckee-Donner Recreation and Park District Financing Corporation and private placement bank in an amount of $1,585,000 and authorizing execution and delivery of related documents, seconded by Director York.

Roll call for 4.2a: five ayes (York, Tanner, Hansford, Wasley, Werbel).

Adjourn Regular Board Meeting of the Truckee-Donner Recreation and Park District at 6:30pm for April 23, 2020.

Special Meeting of the Truckee-Donner Recreation and Park District Financing Corporation started at 6:30pm on April 23, 2020.

The General Manager commented that we now need to approve Resolution #2020-003 which is a Resolution of the Board of Directors of the Truckee-Donner Recreation and Park District Financing

Board Minutes, April 23, 2020 Page 2

Corporation approving lease financing with the Truckee-Donne Recreation and Park District, and authorizing execution of related documents.

Director Wasley asked what the first two resolutions were for the Truckee-Donner Recreation and Park District Financing Corporation? The General Manager answered they were for the Community Recreation Center financing.

Director Werbel motioned to approve Resolution #2020-003, a Resolution of the Board of Directors of the Truckee-Donner Recreation and Park District Financing Corporation approving lease financing with the Truckee-Donne Recreation and Park District, and authorizing execution of related documents, seconded by Director Wasley.

Roll call for Truckee-Donner Recreation and Park Financing Corporation Resolution #2020-003: five ayes (York, Tanner, Hansford, Werbel, Wasley).

Adjourn Special Meeting of the Truckee-Donner Recreation and Park District Financing Corporation at 6:32pm on April 23, 2020.

Resume Regular Board Meeting of the Truckee-Donner Recreation and Park District at 6:32pm for April 23, 2020.

4.3 Discussion/Action on bids for Ponderosa Golf Course Irrigation Project.

The General Manger commented that we took bids in February for this project and only received one for $1,700,000 which was too expensive and was rejected by the Board members. He added that the Estimated cost of the project is $1,200,000. This time we received three bids; Rapid Construction from Carson City, NV for $1,654,456.10, DHR Construction from American Canyon, CA for $1,421,000, and Duininck Inc. from Prinsburg, MN for $1,124,774. The General Manger added that with these bids, we have separated out the rock work. He continued that the rock work can be an unknown and we have estimated this work to be about 25 – 30 hours and will require special equipment that some contractors might not have. This will cost $1,200 per hour for rock work which would cost roughly $30,000 to $40,000. Work would start in April. The General Manager recommends the Board members approve Duininck Inc’s bid of $1,124,774 for the Ponderosa Golf Course Irrigation Project and $1,200 per hour for rock work.

Director Tanner motioned to approve the bid from Duininck Inc for $1,124,774 for the Ponderosa Golf Course Irrigation Project and $1,200 per hour for rock work, seconded by Director Wasley.

Director York had a concern about going with a out of state contractor. Director York wants to know the General Manager’s opinion if the contractor is covered with any extra costs that would be incurred in California being a out of state contractor? The General Manager answered that Duininck Inc. is a national company that works all over the country and he is very comfortable with them. He added that they have done a half dozen courses in California.

Director Werbel asked the General Manager about how the contractor will deal with living situations for their employees during this pandemic? The General Manager answered that is their business and we received the bids in lockdown and they are ready to go.

Director Tanner asked if staff will need to assist on this contract? The General Manager said no.

Board Minutes, April 23, 2020 Page 3

Chairman Hansford commented that he also agrees with Director Werbel on the timing during this pandemic. He added when do you think they would start? The General Manager answered August 1, 2020 and will be finishing the first of October 2020.

Director Werbel asked will the Golf Course not be open this summer then? The General Manager answered that we are not closing the Golf Course because of the construction. We will be doing one hole at a time. He added that we plan to split the 7th and the 9th hole to accommodate.

Roll call for 4.3: five ayes (Werbel, York, Hansford, Tanner, Wasley).

4.4 Discussion/Action on request for funding the last phase of the Truckee Bike Park.

Brooks McMullen (Truckee Bike Park) is requesting funding from the District for the last phase of the Truckee Bike Park. Brooks is requesting $10,000 from TDRPD. He added that he wasn’t sure if they would be able to do it until October 2020 with things up in the air. Brooks added that they have a specialized grant from the Airport as well as a fundraiser to help finish the Bike Park. Any funds that TDRPD can provide would be appreciative.

Director Tanner asked Brooks what happened with the fundraising that was going to be at Sunnyside? Brooks answered it was canceled and moved to October 2020. Director Tanner next asked about the final phase budget and where they are with it currently. Brooks answered that the final phase budget is $120,000 and they are at $20,000 right now. Brooks added that they can start the final part in phases based on each new line, so he doesn’t need all the money right now. Chairman Hansford asked if it was cheaper to do all the lines at once and not in phases? Brooks answered yes, the machinery would be cheaper without having to transport multiple times.

Chairman Hansford asked the General Manager if once we have the loan in place, we should have funding in place to underwrite a project of this nature but what is the action or direction that is needed tonight? The General Manager answered we should have the money from the loan next week, so you could approve out of this year’s budget or approve it for next year’s budget as the project won’t start until October 2020. He added that Brooks needs direction and reassurance to move forward.

Chairman Hansford believes that we do not need to do action at this time, other than that we are highly supportive of this project. He continued that we should reconvene and review how we can continue to support the Bike Park when actual work can start on the last phase. Director Tanner agrees with Chairman Hansford’s statement.

Director York commented that we should let Brooks know for planning purposes that we support the project. Director York continued that she would be okay using some of the borrowed funds but her only issue is setting precedent and a policy should be created for how the funds can be used. She added that this is a long-term project that we have continued to support which would be the reason why we could use the borrowed funds.

Director York motioned to allocate $10,000 from excess funds from the new bank loan which would be allocated for future District projects.

Director Tanner reiterated again that he agrees with Chairman Hansford that he does not believe we need to do anything tonight. They are all fully supportive of continuing to support this project but not until the project starts work again. Director York commented that she understands what they are saying but her intent is to allow Brooks to include this in his planning. She added that she would like to see a policy on how the money would be used but agrees that there is no action needed tonight for Brooks besides that we are all fully supportive of the project.

Board Minutes, April 23, 2020 Page 4

Director Werbel commented that what we should tell Brooks is that the intent is to give $10,000 towards the completion of the last phase of the Bike Park unless there is some unforeseeable event that does not allow us to do that.

No Board action taken.

4.5 Discussion/Action on Assembly Bill 5 of the State of California.

The Recreation Superintendent commented that back in January 2020 we discussed Assembly Bill 5 of the State of California which changed how we were able to work with contractors. At the time, we had fifty-six programs by independent contractors and we feared we might have to bring them all on as staff. He continued that after many meetings and planning with TDRPD staff, we only need to hire seven of the fifty-six independent contractors. He added that nine of the fifty-six were already employees, eleven programs were dropped by either the contractor or TDRPD, and several programs were offered rental rates if they so choose to use.

The Recreation Superintendent continued that there are three items for Board action that need to be completed for this project but today we are only prepared for two of them.

The first is nine new job descriptions. We are still working on this portion of the project. The nine new job descriptions are for a Cashier and Concession Lead, Swim Instructor Aid, Swim Instructor I/II, Sports Official I/II, and for a Dance, Art, or Fitness Instructor I/II/III.

The second is the new revised updated salary schedule with the new positions included. Attached in packet.

The third is adopting new rental rate for the tennis courts at Regional Park. One of the contractors is turning into a rental model and we currently do not have a rate set in our fees and charges. Attached in packet. He added that it would be a per hour vs. per day based on the four standard charge levels that we use (non-profit or youth organization, non-profit youth special event fundraising, resident rate, none resident rate).

The Recreation Superintendent continued that we have created a commission base pay method to compensate an employee who as a contractor was making a significant rate for private instruction. He added that thirteen of the contractors are actual businesses, so we can justify a business to business model.

Director Wasley wanted to make sure that with the commission-based pay that we were not forgetting about the extra payroll taxes that would be included in the total compensation. He added that we are having to pay an additional 8-10% in taxes so maybe keeping it close to a 70/30 split isn’t correct now. The Recreation Superintendent commented that we have put nothing into place yet with commission- based pay and would they like to see it more of a 60/40 so it’s a net zero? He added that we can certainly consider but the good thing with the commission-based pay was capturing the taxes on the payroll side from the employee at that time, so they are not 1099. Director Wasley commented that he is appreciative of this approach because he had no idea how in the world we were going to be able to keep our contractors who were making such a high rate and not destroy your salary schedule.

Chairman Hansford commented that he agrees with Director Wasley that the additional burden of taxes shouldn’t be absorbed necessarily by the District. He added that he knows we need to make it fair and equitable but that could be a reasonable discussion with the contractor on the additional costs of doing business. Chairman Hanford asked the Recreation Superintendent to look into it and give us feedback at next Board meeting on how those conversations went.

Board Minutes, April 23, 2020 Page 5

Chairman Hansford motioned to approve the revised salary schedule which includes the new positions provided in the Board packet, seconded by Director Werbel.

Roll call for 4.5 – Revised Salary Schedule: five ayes (Wasley, York, Tanner, Hansford, Werbel).

Chairman Hansford motioned to approve the new rental rates as provided in the Board packet, seconded by Director Werbel.

Roll call for 4.5 – New Rental Rates: five ayes (Tanner, York, Werbel, Hansford, Wasley).

4.6 Discussion/Action on accepting annual FY 2018-2019 District Audit

The General Manager stated that our auditors, James Marta & Company performed an annual audit for the District. He continued that they then met with our sub-committee consisting of Chairman Hansford and Director Wasley to go over their findings. The General Manager added that it was a clean audit and the sub-committee recommends that you accept the fiscal year audit.

Director Wasley commented that the auditors were very impressed with the District. They were very impressed with the internal controls in place by the Finance Manager and her team. They spoke very highly of the process they went through and commented they had no negative findings. Director Wasley added that he is very impressed with the relationship the Finance Manager has created with the audit team.

Chairman Hansford commented that they make it easy for us and its nice to have no exceptions.

Director Werbel commented, great job to the Finance Manager and her team. Director York commented fantastic job!

Director Wasley motioned to accept the annual FY 2018-2019 District Audit, seconded by Director Werbel.

Roll call for 4.6: five ayes (Hansford, Tanner, York, Werbel, Wasley).

4.7 Update/Discussion on policy for the Donner Lake Boat Ramp for commercial use.

The General Manager stated that he has received 15 emails from the public about concerns with commercial use at the Donner Lake Boat Ramp. He added that he replied to every email he received and wanted to reiterate his response tonight that this item is only an update and discussion and there will be no Board action taken. He continued that the Board and himself want the public to be able to attend a live meeting but that is currently out of our hands. We hope to provide that at the next Board meeting in May.

The Recreation Superintendent spoke to email exchanges with the State Lands Commission that are attached in the Board packet. The emails were regarding TDRPDs understanding that our lease would not be in jeopardy by allowing third-parties to do business using the Donner Lake Boat Ramp. They believe that these third-party businesses are not big profit generating businesses like marinas and kiosks and would not jeopardize our lease with the State Lands Commission.

The Recreation Superintendent continued that what do we do know with this new information is that our lease will not be at risk. He continued by going over our fee structure in the Board packet. He added that a good argument that staff and by people who have written in is the difference between a resident’s normal use and a commercial business’ normal use. A resident might use the Boat Ramp

Board Minutes, April 23, 2020 Page 6 once a week or every other week while a commercial user might be using two to five times a week. Where is the proportionate pay for maintenance by a high-volume user? This argument begs the question, should we remove season passes all together? You pay for each use. He continued that our fee structure is not profitable and not meant to be. They are in place to be cost recovery and spread equitably among users. He continued that staff has been communicating with all users and trying to keep them informed. He added that this is a community discussion.

The General Manager commented that the reason we do not have a Truckee local rate is because the Boat Ramp was built with a grant from the State of California. If you build with their money, then we must provide the same rate to a resident of California as we would a local of Truckee.

Director Werbel asked if we did not provide a season pass, could we provide a book of five or ten to save time and not have to use a credit card? The Recreation Superintendent stated that is a good idea and will investigate as well as mobile technology.

Director Wasley commented that many of the comments are about a proposed project and TDRPD is not the planning agency for the Town. He added did we provide any info to the planning agency on impacts to the Boat Ramp? The Recreation Superintendent answered that the main communication was if the proposed user across the street pays their commercial rate like everyone else, then they will be able to launch. They asked if we would prefer if they had their own parking? He answered, of course we would prefer that as we do think it can be congested.

Chairman Hansford commented that at the last Board meeting we directed staff to reach out to the State Lands Commission about our lease and they were able to do so. He added that he spoke with Rob Nishimori (Donner Lake Watersports and Marina) and if there is a high-level user, there should be an appropriate fees for them. He continued that he would like to see staff investigate what other District’s are doing in similar situations with the State Lands Commission. He added that he would like to see what their policies are around these situations. The Chairman continued that he would like to see more numbers on launches, so they can make a goof policy decision. Director Wasley commented that getting rid of the season pass would help us track and qualify the use at the Boat Ramp. Director York agreed but congestion is a problem region wide and not just because of the piers at Donner Lake.

Public comments open for 4.7. District Clerk read submitted comments below.

-What are you doing about the Boat Ramp?

Chairman Hansford commented that we are not talking about adding a concession, we are only talking about policies moving forward.

-How does this benefit the Truckee community?

Chairman Hansford answered with previous question.

- Is it true you're considering giving Private Businesses free access to public docks/boat ramps? This doesn't make sense in both it not helping upkeep the lake and at the same time sacrificing public use for private profit. Feels like a subsidy?

Chairman Hansford answered we have addressed this, this does not occur currently nor is that the representation or policy.

-There are a lot of residents concerned about the private access by public companies and what impact this will have on our use.

Board Minutes, April 23, 2020 Page 7

Chairman Hansford answered this warrants more discussion and we are going to pull the data.

- Are there other public entities that allow private firms to use publicly-owned facilities on lake tahoe? What are their revenue-sharing arrangements like? What do the private companies pay to use public facilities?

Chairman Hansford answered that we do not know that answer. It would be appropriate to see what other District’s are doing. This is public access for Donner Lake.

- Are private businesses going to be given free access to the public boat ramp/docks on Donner Lake? Seems not in the best interest of the public to use tax dollars to upkeep/maintain what private businesses are using/not contributing towards while also inevitably limiting public access/increasing congestion. Will it at least be taxed/fees/permitted/limited?

Chairman Hansford answered this is not occurring and pay by usage.

- There are two main issues at hand here. Equity of Use and Public Safety

First, TDRPD is the keeper of the public trust and its duty is to maintain the lands they have been entrusted with for public use. No one entity should be able to take advantage of the property at a disproportionate level of use. Commercial rental operations will by definition seek to maximize profits at the expense of the general population both in terms of financial subsidies from the taxpayers paying for the facilities as well restricting public access to the Boat Ramp and Docks.

Second, the ability of my business to operate safely on the lake is due to a huge effort to mitigate the potential for damages that new boaters present on the water. The idea that every new boater can successfully dock their vessel without help is ludicrous. In an average 4hour rental my renters have 3- 4 interactions with the dock and each of those is an opportunity for them to crash into other boats, people and the dock facility. Multiply that frequency by the number of boats taking advantage of this free access and you will absolutely see a dramatic increase in accidents both to TDRPD facilities and public property and persons. My staff constantly monitors our users from our location on the water to ensure their safe boating and docking behaviors. We have gone to the extreme of boarding all of our return vessels by dingy to avoid renters inevitable mistakes at the dock. I would not accept a concession agreement from TDRPD to operate on the ramp with a “drop and go” business model without exclusive use of one of the piers, an office onsite and a dedicated supervisor because that is the oversight necessary to mitigate the impact on the safety of the public users.

The District has never determined whether Commercial use is appropriate for this site so the "State Quo" simply continues to allow unauthorized users to operate without approval.

Chairman Hansford commented that he has already spoken to Rob about this and there is certainly more discussion on this issue. He added that it should be a pay for usage and he agrees with some of Rob’s comments to look at other facilities.

- Being a resident of Donner Lake, how can we prevent public usage from being delayed? Typicaly, its aout a 1.5 - 2 hour wait to launch from the public dock on high season, how can we prevent that from growing to 2.5-3 hour waits if an additional water sports business was to be launching as well? In addition, with it being located from across from an already established business, how can we prevent that from making impact as a small business owner during the current financial instability?

Chairman Hansford answered that we need a better understanding of usage. More discussion is needed and we appreciate the comment.

Board Minutes, April 23, 2020 Page 8

- How does the boat ramp proposal benefit the Truckee community

Director Wasley answered, what proposal?

- I actually really like the idea of doing away with annual passes so that you pay per launch. That's perfectly equitable.

Chairman Hansford thanked them for the feedback.

-This is smoke and mirrors, we dont care about the fees, we care about the safety and the use!

Director Wasley asked, who has the purview of safety of the lake? The Recreation Superintendent answered, the Sherriff from Nevada County.

-Local enforcement agencies ready and or financially ready for new traffic?

Chairman Hansford said we would look to what other District’s are doing but we are not the regulatory agency on who gets on the lake and doesn’t.

- 23 April 2020 Hello, My name is John Falk. Thank you for the opportunity to address the Board regarding Agenda Item 4.7, the discussion on a policy for commercial usage of the Donner Lake Boat Ramp. While I am a great supporter of free markets and competition, I am also a strong supporter of fairness in application of any government policy, and a proponent of ensuring that policies enacted by our local government do not have significantly negative unintended consequences. The boat ramp in question is an extremely limited resource. The lake itself is a valued recreational and public resource, with significant environmental considerations. That single point of ingress and egress into the lake must be managed in such a way as to ensure that the community and visitors can easily access this precious resource. The width of the roadways surrounding Donner Lake are notoriously narrow, with limited parking opportunities that do not impede bicycle and/or pedestrian movement. To maintain that the quality of life all have come to expect in our High Sierra community, along with the protection of the health and safety of residents as well as visitors, demands that the boat ramp utilization be managed in keeping with all the limiting factors just mentioned. Environmental degradation is a likely byproduct of opening up the ramp’s usage by unlimited commercial enterprises. Water quality and clarity, protection against the introduction of invasive species, along with air quality concerns point to a more managed approach to lake access, especially by commercial ventures. Limited commercial access to the lake, vetted by the Park & Rec District, with appropriate training and bonding/insurance is key to managing the resource. Additionally, the impacts that such activity would have upon community enjoyment, public safety, and beyond, require that the District levy a commercial fee or utilize a revenue sharing program to ensure that those involved are good faith venders with our valuable resource.

Chairman Hanford thanked him for his comments and we will continue to have more discussion on this item.

- How would you determine whether a boat is being used for commercial processes or by a individual?

Chairman Hansford commented that this is a question that has been ongoing for several years.

- How would you manage the boat trailer parking?

The Recreation Superintendent answered that anyone who pays a launching fee can park. If there is no parking, then they have to find parking elsewhere.

Board Minutes, April 23, 2020 Page 9

- What actions are being taken to make sure commercial guests are not using "residential" passes?

The Recreation Superintendent answered staff is looking and seeing who is passing off keys but sometimes it gets by them or happens when staff is not there.

- With a non commercial season pass there was tracking. Every time we have launched the documented it by listing our pass number. Where did those documents go?

The Recreation Superintendent commented that he will have to go find them.

-Do you think that having the season pass going away will have a huge impact on the congestion issue of the people on the lake?

Chairman Hansford commented that we should look at other policies and see how things are facilitated. More impact should pay more.

-Do you have an ETA of when a decision will be made on this topic

Chairman Hansford answered he hopes next meeting. This is a very important item.

-Do you have an ETA of when a decision will be made on this topic?

The Recreation Superintendent answered not by the Park’s District as this is not a development project.

No Board action taken.

5. New Business 5.1 Discussion/Action on request to put a plaque in at the Regional Park Amphitheater in honor of Paul Covarelli.

The General Manger updated the Board that TDRPD’s policy on plaques at our facilities is that staff makes the determination. He continued that these types of plaques have been benches or trees. The request today is more high profile, so he thought it would be best to come in front of the Board.

The General Manager continued that the requested today would be for a rock or boulder placed at the Amphitheatre. There are a couple similar plaques at West End Beach but they do not have a picture on them. He added that if the community raises the funds, and the plaque is appropriate, we would usually okay this type of memorial.

The General Manager next spoke about Paul Covarelli. He continued that he was in the community for over 30 years and had the band named Joe Mamma. He also played music in the park for those 30 years. The General Manager continued that he also helped him coordinate the music for the 4 th of July event for over 25 years. He added a citizen group would like to memorialize Paul at the Amphitheatre and he is very supportive of the project.

Director Werbel motioned to approve to put a plaque in at the Regional Park Amphitheater in honor of Paul Covarelli, seconded by Director York.

Roll call for 5.1: five ayes (Hansford, Wasley, Tanner, Werbel, York).

Board Minutes, April 23, 2020 Page 10

5.2 Discussion/Action on Proposal for Park Impact Fee Nexus Study Update on Related Consulting Services.

The General Manger stated this is in regard to our two mitigation fees. The first as you know is the Quimby Fee which is when someone splits parcels. The second is the AB 1600 fee which is based on new construction square footage. He continued that the fees are in place, so we can continue to maintain our existing level of service to the community.

The General Manager next stated that we are required to update our fee study every 5 to 7 years. He added that it is also request by the town after our last fee increase last year. The General Manager commented that in the Board packet is the proposal from SCI Consulting to perform the study. He next read Pat Davison’s comments that are in the Board packet.

Chairman Hansford asked the General Manager if he should recuse himself because of his relationship with the railyard? The General Manager answered if he thinks there is any conflict of interest, then he should recuse himself. He added there are four Board members still available to vote on this action.

Director Wasley asked how did we get the proposal from SCI? Was this a public process or someone we have used in the past? The General Manager answered that we have used them since our inception and they also do the Fire District as well.

Director Wasley motioned to accept the proposal from SCI Consulting to perform the Park Impact Fee Nexus Study Update to not exceed the amount of $16,355, seconded by Director Werbel.

Roll call for 5.2: four ayes (York, Tanner, Wasley, Werbel) and one recuse (Hansford).

5.3 Discussion/Action on COVID-19 Virus and the District’s position on closures and openings.

The General Manager commented that currently the Health Officer for Nevada County has a order in place until further notice. With an order, we are unable to open. He continued that our directive to park staff is to be ready to open on May 1st, 2020. We want to be ready to go when we can get approval from the County and the State.

Director Tanner asked the General Manager if there are any types of loans that are available to a small District like the ones small business can apply for during this time? The General Manager commented nothing at this point besides the federal sick leave and EFMLA available to our staff.

Director Tanner asked if we are taking reservations like normal? The General Manager answered yes, we are taking reservations and we would like to open tomorrow if we are able to based on the guidelines. July 4th is not canceled yet, but May 15th will be the drop-dead date. We are trying to be optimistic but planning for all options. The Finance Manager commented that the reservations opened for residents and we have about 40% registration which are higher numbers then what we thought we would see so far. She added that is going smoothly and we are hoping that we can get going.

Board Minutes, April 23, 2020 Page 11

Chairman Hansford commented that the public might not know but most of our programs are revenue neutral based on staffing and revenues. How are we managing staff relative corona area balanced budget? The General Manager answered that we must maintain our facilities, or we will lose them.

The Recreation Superintendent commented that we have many ideas in place when we are able to open to maintain safety for all during the COVID-19 era.

Public comment open for 5.2.

Please open our outdoor spaces as soon as possible, even tomorrow. The parking lots for the Bike Park and also the school fields are open. It is Park and Rec’s decision to open parks and they should be available for our community.

Chairman Hansford commented that the General Manager already commented on why we are not open based on mandates from the County and the State. He added that we agree with the comment but we must follow the County and the State.

No Board action taken.

6. Special Announcements –

7. Consent Calendar a) Approval of the minutes of the regular board meeting of February 27, 2020.

Director Tanner motioned for approval of the Board meeting minutes for February 27th, 2020, seconded by Director Werbel.

Roll call for Consent Calendar: four ayes (Wasley, Hansford, Tanner, Werbel) and 1 absent (York).

8. Financial Report a) Approval of District Check Registers – Director Tanner motioned to approve the District Check Registers for February 13, 2020 in the amount of $484,999,70, for February 27, 2020 in the amount $112,611.38, for March 13, 2020 in the amount of $435,984.12, and for March 27, 2020 in the amount of $106,906.86, seconded by Director Werbel.

Roll call for Approval of District Check Registers: four ayes (Wasley, Hansford, Werbel, Tanner) and one absent (York). b) Review of District Financial Report – Reviewed c) Approval of District Miscellaneous Journal Entries – Director Wasley motioned to approve the Miscellaneous Journal Entries for February 2020 in the amount of $4,362,442.80 and approve the Miscellaneous Journal Entries for March 2020 in the amount of $2,109,190.09, seconded by Chairman Hansford.

Roll call for Approval of District Miscellaneous Journal Entries: four ayes (Werbel, Tanner, Wasley, Hansford) and one absent (York).

9. Information Technology a) Review of District Information Technology Report

Board Minutes, April 23, 2020 Page 12

10. Division Reports 10.1 General Manager a) Update on progress of Truckee Skate Park. TDPUD has signed off on the project. b) Schedule a date for the annual Board/Staff planning retreat. Was scheduled for May 7th, 2020. Maybe we do in June.

10.2 Recreation Division a) Review of monthly division report – Reviewed b) Marketing Report

10.3 Park Division a) Review of monthly division report – Reviewed b) Update on winter projects c) Update on Facility Condition Assessment for facilities of the District.

11. Board Subcommittees 11.1 Finance/Audit Committee (Standing Committee – Hansford and Wasley) – Met and went over audit reports. 11.2 Comprehensive Facility Condition Assessment (Standing Committee – Werbel and Tanner) – No updates. 11.3 Library Committee (Ad Hoc Committee – York and Hansford) – No updates. 11.4 District Land Use (Ad Hoc Committee – Werbel and Wasley) – No updates.

12. Additional Matters of Interest to Board Members – Director Wasley wanted to thank staff for all the hard work during this time.

13. Adjournment – The meeting was adjourned at 9:15 P.M.

______District Clerk Chairman of the Board of Director

______Secretary of the Board of Directors

Board Minutes, April 23, 2020 Page 13

8. Financial Report -AP Check Register 4/10/2020 -AP Check Register 4/24/2020 -US Bank CalCard Charges Check #54353 -Income Statement - April 2020 -Notes to Monthly Financial Reports - March 2020 -Pie Chart - March 2020 -Graph - Marach 2020 -Chart - March 2020 -Prior Year BVA Comparisons - March 2020 -Miscellaneous Journal Entries - April 2020 -Bank Account and Fund Balance Report •October 2019 - April 2020 -Administration Staff Report - April 2020 TRUCKEE DONNER RECREATION AND PARK DISTRICT AP CHECK REGISTER 04/10/2020

Payment Number Payee Name - 143 Entries Amount Description

54304 Johnson, Katrina $ 5,670.34 Final Paycheck P/P end 4/11/20 54305 1000Bulbs $ 24.45 RP - LED Parking Lot Mounts 54306 Active Network, LLC $ 8,330.73 Credit Card Refunds 3/16-3/22/2020 Processing & Transaction Fees 3/16-3/22/2020 Credit Card Refunds 3/23-3/29/2020 Processing & Transaction Fees 3/23-3/29/2020 54307 AmeriGas $ 57.33 IR - Fire Pit Fuel 54308 AT&T $ 151.48 Phones - 5613 54309 AT&T U-verse $ 68.10 Park Internet 54310 Bennett, James $ 1,680.00 Youth Wrestling Fall 19-20 54311 Bergot, Donna $ 57.50 Mileage Reimb for March 2020 54312 California Park & Recreation Society, Inc. $ 170.00 Membership - Angelo Tenorio 54313 Caseywood Corporation $ 4,247.80 DLP-Pier Decking Supplies DLP-Trex Decking 54314 Central Sanitary Supply $ 935.83 CRC-Floor Finish and Mop 54315 Debus, Gavin $ 280.00 PC-10Pk Personal Training March 2020 PC-30 Min Personal Training March 2020 54316 Dell Marketing, LP $ 11,536.87 New POS PC's and Monitors Monitors & Stands 54317 dts Digital Technology Solutions, Inc. $ 1,543.39 MSP Contract 54318 Eastern Regional Landfill, Inc. $ 6.48 CY-Disposal Charges 54319 Enterprise FM Trust $ 13,014.96 Vehicle Lease 4/1-4/30/20 54320 Elvia Esparza $ 120.00 Refund 54321 First Choice Coffee Services $ 28.08 Water Cooler Rental - Ice Rink 54322 Flyers Energy LLC $ 549.21 PM - Bulk Gas 54323 G2 Solutions, Inc. $ 2.25 March Fingerprinting Transmission 54324 Home Depot Credit Services $ 1,175.37 CY - Painting Supplies Ladder, Jack & Work Light Nail Gun & Drill Bits 54325 Silver Jafferian $ 131.25 Refund 54326 James Marta & Company LLP $ 4,500.00 FY 18/19 District Audit Pmt #3 54327 Ruth Johnsen $ 110.00 Refund 54328 JW Welding Supplies & Tools $ 936.24 VEM - Welding Tools - Shop 54329 Kucera, Lisa $ 8.06 Mileage Reimbursement - Feb 2020

Page 1 of 3 Perpared by: TM TRUCKEE DONNER RECREATION AND PARK DISTRICT AP CHECK REGISTER 04/10/2020

Payment Number Payee Name - 143 Entries Amount Description

Mileage Reimbursement - Mar 2020 54330 Lucier, Bret, Commercial Equipment Source, LLC $ 666.85 Repair Parts-Fitness Center Equipment Maintenance-Fitness Center 54331 Mountain Hardware and Sports, Inc $ 468.80 CRC - Supplies to Hang Light CRC - Women's Sink Unclog CAC - New Wall Plate - Castle Room CAC - Parts for New Doors Park Supplies CRC - Auger & Drain Cleaner AC - Mixing Valve Hardware CY - Office Cleaner CRC - Parts for LED Changeout CY - Surgery Glue PGC - Gas Keys WEB - Hardware for Spiral Slide Replacement CRC - Floor Machine Parts DLP - Flap Discs CAC - Paint Supplies DLP - Pier Hardware DLP - Power Bits for Pier Decking CAC - Hallway Paint CY - Irrigation Controller Keys 54332 Music in Tahoe $ 462.50 CAC A/V Consultant 54333 Newegg Business, Inc. $ 516.84 Webcams 54334 Bill Oberacker $ 79.20 Shipping for Signs 54335 Pearson, Jeff $ 42.00 DI-Boost Training March 2020 54336 Porter Simon Professional Corp $ 840.00 Legal Services 54337 Raphael, Teri $ 39.42 Refund 54338 Ray Morgan Company $ 72.57 Printer Usage - 4/1/20-4/30/20 54339 SCI Consulting Group $ 430.64 Park Impact Fees Indicental Costs - October 2019 Impact Fees Indicental Costs - September 2019 54340 Security Lock & Alarm, Inc. $ 277.50 CAC-Monthly Security Monitoring 54341 Southwest Gas Corporation $ 1,467.86 Utilities 2/27-3/27/20 54342 SUDDENLINK $ 307.35 CAC, PGC & WEB Internet

Page 2 of 3 Perpared by: TM TRUCKEE DONNER RECREATION AND PARK DISTRICT AP CHECK REGISTER 04/10/2020

Payment Number Payee Name - 143 Entries Amount Description

54343 Tahoe Supply Company, LLC $ 198.84 CRC - Vacuum Parts/Disinfectant 54344 Tahoe Truckee Sierra Disposal $ 1,705.00 CY - Monthly Disposal CRC - Monthly Disposal CAC - Monthly Disposal 54345 Tahoe Weekly $ 506.00 Marketing Ads 54346 Thatcher Company, Inc. $ 2,241.30 AC - Pool Chemicals 54347 The Bank of New York Mellon $ 276.23 HSA Employee Contribution P/P end 3/28/2020 54348 The Hartford $ 2,009.72 Life Insurance - March 2020 Life Insurance - April 2020 54349 Heidi Timinsky $ 81.00 Refund 54350 Town of Truckee $ 121.20 TOT/TTBID QE 03/31/2020 54351 Truckee Donner Public Utility District $ 21,141.96 Utilities 2/18-3/19/20 54352 US Bank - PARS $ 2,016.18 Pars P/P end 3/28/2020 54353 US Bank Corporate Payment Systems-Cal Card $ 11,905.54 Cal Card Charges-March 2020 54354 VALIC $ 4,404.36 403 (b) Employee Contribution P/P end 3/28/2020 54355 VALIC $ 355.00 403 (b) Roth Employee Contrib P/P end 3/28/2020 54356 Vision Service Plan Inc. $ 1,017.44 Vision Insurance - April 2020 54357 VOKEL-ZDENKO $ 310.57 Reimbursement - Ice Skate Tubs & Coffee/Creamer 54358 Department of Justice - Accounting Office $ 269.00 Fingerprinting Mar 2020 54359 Verizon Wireless $ 233.16 Cell Phones

Total AP Checks 54304 - 54359 $ 109,799.75

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Payment Number Payee Name Amount Description

54360 American Fidelity Assurance $ 1,124.44 Employee Pd Sup Insurance - Apr 2020 54361 AmeriGas $ 44.80 IR - Fire Pit Fuel 54362 AT&T $ 460.67 CRC Phones - 5618 CAC Fax - 5614 Ice Rink Phones - 5617 WEB Phones & DSL - 5615 Park Office Fax - 7096 PGC Phones - 5616 Park Office Fax - 5612 54363 Canon Financial Services, Inc. $ 2,361.38 Copiers & Printer Leases 3/10-4/9/20 Copiers & Printer Leases 4/10-5/09/20 54364 Central Sanitary Supply $ 229.98 CRC-Disposable Gloves 54365 Custom Glass $ 1,733.78 CRC - Exterior Door Repairs 54366 Fast Signs, Momentum Consulting, Inc. $ 1,501.86 Park Closed Signs 54367 Flyers Energy LLC $ 338.48 PM - Bulk Gas 54368 Home Depot Credit Services $ 195.64 CY-Tie Downs PGC-Bottle Jacks 54369 Keenan & Associates-Disbursement Account $ 51,413.89 Medical Insurance - May 2020 54370 National Aquatic Services, Inc. $ 1,605.74 AC-Pool Vacuum Repairs 54371 O'Reilly Auto Parts $ 660.86 Finance - Late Payment Charges VEM - Pump #16 VEM - Shop Battery VEM - Shop Scuff Pad VEM - Shop Paint 54372 Optimist Club of Truckee $ 1,084.00 Refund 54373 PARS $ 916.15 Trust Administration M/E 02/29/20 54374 Ray Morgan Company $ 1,014.01 Copier Usage 1/14/20-04/13/20 54375 Sani-Hut Company Inc. $ 305.46 Ice Rink Building Rental 54376 Sherwin-Williams Company $ 242.01 CAC - Hallway Paint 54377 SMS Tech Solutions, LLC $ 1,306.23 Adobe Licenses 54378 Southwest Gas Corporation $ 9,148.45 Utilities 3/12-4/10/20 54379 Stone's Country Tire & Auto $ 70.00 VEM - Winter Tire Change #13 54380 Tahoe Supply Company, LLC $ 724.60 CRC - Janitorial Supplies CRC-Floor Pads-Hallway 54381 Tenorio, Angelo $ 800.00 Golf Course Bank

1 of 2 TRUCKEE DONNER RECREATION AND PARK DISTRICT AP CHECK REGISTER 04/24/2020

Payment Number Payee Name Amount Description

54382 The Sign Shop, Douglas B. Bundy $ 47.96 Park Closed Sign 54383 The Union $ 463.12 PGC - Notice to Bidders 54384 Truckee Donner Public Utility District $ 1,215.93 Utilities 3/5-4/2/20 54385 Truckee Rents, Inc. $ 626.80 PGC - Pump for Irrigation Repair PGC - Concrete Float Rental VEM - Snowblower Switch VEM - Chainsaw Filters VEM - Chainsaw Chains CAC - Carpet Machine Rental RVSP-Field Closing 54386 Truckee Tahoe Lumber CO $ 31.15 DLP - Lumber for Decking DLP-Trex Decking Screws 54387 Truckee Tahoe Radio, LLC $ 300.00 Radio Advertisement 54388 Turf Star Inc. $ 25.65 VEM-Hose Clamp, Drain Plug 54389 Cristian Uribe-Herrera $ 175.00 Deposit Refund 54390 Utility Telecom, Inc. $ 1,764.20 CRC/AC Fiber & PRI Phones 54391 Western Nevada Supply Co. $ 1,595.40 PGC-PVC PGC-Parts for Water/Pump Hook Up IR-Straw Wattles for IR Tear Down 54392 The Bank of New York Mellon $ 276.23 HSA Employee Contribution P/P end 4/11/20 54393 US Bank - PARS $ 2,730.90 Pars P/P end 4/11/20 54394 VALIC $ 4,404.36 403(b) Employee Contribution P/P end 4/11/20 54395 VALIC $ 355.00 403(b) Roth Employee Contribution P/P end 4/11/20 54396 MetLife Small Business Center $ 4,672.80 Dental Insurance May 2020

Total AP Checks 54360 - 54396 $ 95,966.93

2 of 2 5/16/2020 10:22:17 AM Truckee Donner Recreation and Park District Page 1 Invoice Expense Allocation Report #54353 CalCard Detail

Vendor Name Transaction Date Description Tax Identification Number Transaction Number Transaction Type Status Account Number Account Description Amount

US Bank Corporate Payment Systems-Cal Card US Bank Corporate Payment Systems-Cal C 3/23/2020 Cal Card Charges-March 2020 01-520502-02 Food & Beverage - Use $15.11 4246044651126587 Invoice Paid 01-521908-02 Rec Supplies $6.48 01-520502-02 Food & Beverage - Use $5.10

3/23/2020 Cal Card Charges-March 2020 01-540300-01 Equipment $848.80 4246044622214231 Invoice Paid 01-521430-01 Subscriptions $157.50

3/23/2020 Cal Card Charges - March 20 01-520502-02 Food & Beverage - Use $73.20 4246040013711207 Invoice Paid 01-521908-02 Rec Supplies $110.85 01-521908-02 Rec Supplies $15.13 01-522230-02 Fuel/Mileage/Transp $42.00

3/23/2020 Cal Card Charges - March 20 01-521610-02 Publications - Ads-Bids-Legal Notices $72.24 4246044606743247Mar Invoice Paid

3/23/2020 Cal Card Charges - March 20 01-521908-02 Rec Supplies $21.13 4246044622324816 Invoice Paid 01-521908-02 Rec Supplies $48.21 01-520502-02 Food & Beverage - Use $45.66 01-520502-02 Food & Beverage - Use $40.14 01-521908-02 Rec Supplies $75.04 01-520502-02 Food & Beverage - Use $133.69 01-520502-02 Food & Beverage - Use $33.86

3/23/2020 Cal Card Charges - March 20 01-521908-02 Rec Supplies $785.00 4246040020604478 Invoice Paid 01-521908-02 Rec Supplies $8.97 01-521908-02 Rec Supplies $25.44 01-520502-02 Food & Beverage - Use $15.96 01-521908-02 Rec Supplies $339.78 01-521480-02 Furniture/Tools Under 500.00 $27.05 01-520502-02 Food & Beverage - Use $5.99 01-521908-02 Rec Supplies $12.02 01-521908-02 Rec Supplies $24.35 01-521908-02 Rec Supplies $24.35 01-520502-02 Food & Beverage - Use $98.68 01-521908-02 Rec Supplies $9.73 01-521908-02 Rec Supplies $58.41 01-521908-02 Rec Supplies $4.85 5/16/2020 10:22:17AM Truckee Donner Recreation and Park District Page 2 Invoice Expense Allocation Report #54353 CalCard Detail

Vendor Name Transaction Date Description Tax Identification Number Transaction Number Transaction Type Status Account Number Account Description Amount

01-520502-02 Food & Beverage - Use $9.93 01-520502-02 Food & Beverage - Use $78.34 01-520502-02 Food & Beverage - Use $46.43 01-520502-02 Food & Beverage - Use $9.48 01-521908-02 Rec Supplies $7.00 01-521908-02 Rec Supplies $41.81 01-521410-02 Paper/Copier/Office Supplies $175.00 01-521908-02 Rec Supplies $8.00

3/23/2020 Cal Card Charges - March 20 01-520502-02 Food & Beverage - Use $192.25 4246044602873386 Invoice Paid 01-520502-02 Food & Beverage - Use $28.51

3/23/2020 Cal Card Charges - March 20 01-521930-03 Equipment Replacement Parts $1,397.50 4246044600175388 Invoice Paid 01-521980-03 Uniforms $162.38 01-520901-03 Maintenance - Grounds $181.84 01-521110-03 Maintenance - Light Vehicles $272.48

3/23/2020 Cal Card Charges - March 20 01-521610-01 Publications - Ads-Bids-Legal $25.00 4246044622669673 Invoice Paid 01-521610-01 Publications - Ads-Bids-Legal $25.00 01-520502-01 Food & Beverage - Use $179.78 01-520502-01 Food & Beverage - Use $12.03 01-521610-01 Publications - Ads-Bids-Legal $25.00 01-521610-01 Publications - Ads-Bids-Legal $25.00 01-521610-01 Publications - Ads-Bids-Legal $25.00 01-521610-01 Publications - Ads-Bids-Legal $25.00 01-521516-01 Fingerprinting $20.00 01-521516-01 Fingerprinting $20.00 01-521610-01 Publications - Ads-Bids-Legal $25.00 01-521610-01 Publications - Ads-Bids-Legal $25.00 01-521516-01 Fingerprinting $20.00

3/23/2020 Cal Card Charges - March 20 01-520502-03 Food & Beverage - Use $5.89 4246047001057501 Invoice Paid 01-540210-03 Building/Structure Improvements $221.34 01-520902-03 Building Maintenance $38.94 01-520502-03 Food & Beverage - Use $77.63 01-520502-03 Food & Beverage - Use $53.29 01-520902-03 Building Maintenance $105.87 01-521410-03 Paper/Copier/Office Supplies $73.93 5/16/2020 10:22:17AM Truckee Donner Recreation and Park District Page 3 Invoice Expense Allocation Report #54353 CalCard Detail

Vendor Name Transaction Date Description Tax Identification Number Transaction Number Transaction Type Status Account Number Account Description Amount

01-520902-03 Building Maintenance $93.14 01-540210-03 Building/Structure Improvements $140.67 01-521410-03 Paper/Copier/Office Supplies $75.70 01-520902-03 Building Maintenance $107.14 01-520902-03 Building Maintenance $331.48 01-521931-03 Park Supplies $42.73 01-521930-03 Equipment Replacement Parts $1,473.93 01-521931-03 Park Supplies $18.34 01-521930-03 Equipment Replacement Parts $11.79

3/23/2020 Cal Card Charges - March 20 01-521200-02 Membership/Licenses All $55.98 4246040017245681 Invoice Paid

3/23/2020 Cal Card Charges - March 20 01-520502-02 Food & Beverage - Use $60.00 4246044606743288 Invoice Paid

3/23/2020 Cal Card Charges - March 20 01-520502-02 Food & Beverage - Use $74.85 4246044622192858 Invoice Paid 01-521961-01 Safety Supplies & Equip. $6.15 01-521908-02 Rec Supplies $46.00 01-521961-02 Safety Supplies & Equip. $23.00 01-521961-02 Safety Supplies & Equip. $122.04

3/23/2020 Cal Card Charges - March 20 01-521410-02 Paper/Copier/Office Supplies $64.95 4246044102879594 Invoice Paid 01-521410-02 Paper/Copier/Office Supplies $134.20 01-521908-02 Rec Supplies $12.99 01-521908-02 Rec Supplies $82.01 01-521908-02 Rec Supplies $21.61 01-521908-02 Rec Supplies $45.36 01-520502-02 Food & Beverage - Use $49.16 01-521908-02 Rec Supplies $101.30

3/23/2020 Cal Card Charges - March 20 01-521410-02 Paper/Copier/Office Supplies $23.27 4246047000928140 Invoice Paid 01-521440-01 Postage $7.75 01-521410-02 Paper/Copier/Office Supplies $26.15 01-521961-01 Safety Supplies & Equip. $91.96 01-521480-02 Furniture/Tools Under 500.00 $32.37 01-521410-02 Paper/Copier/Office Supplies $576.24 01-521410-02 Paper/Copier/Office Supplies $21.92 5/16/2020 10:22:17AM Truckee Donner Recreation and Park District Page 4 Invoice Expense Allocation Report #54353 CalCard Detail

Vendor Name Transaction Date Description Tax Identification Number Transaction Number Transaction Type Status Account Number Account Description Amount

3/23/2020 Cal Card Charges-March 2020 01-521200-01 Memberships/Licenses All $180.00 4246047001029567 Invoice Paid 01-520502-01 Food & Beverage - Use $21.16 01-520502-01 Food & Beverage - Use $170.84 01-522210-02 Training / Education $734.99

Totals for US Bank Corporate Payment Systems-Cal Card: $11,905.54 5/16/2020 10:22:17AM Truckee Donner Recreation and Park District Page 5 Invoice Expense Allocation Report #54353 CalCard Detail

Report name: CalCard Check Detail Include all Invoices Include all Credit Memos Include all Invoice dates Include these Invoice post dates: 4/1/2020 to 4/30/2020 Include all Accounts Include all Funds Include all Classes Include all Projects Include these Vendors: US Bank Corporate Payment Systems-Cal Card Include all Invoice Attributes Include all Credit Memo Attributes Include all Account Attributes Include all Project Attributes Include all Vendor Attributes Include all Department(s) TRUCKEE DONNER RECREATION AND PARK DISTRICT PRIOR YEAR VERSUS ACTUAL AND BUDGET COMPARISON APRIL 2020

Favorable Favorable Favorable (Unfavorable) YTD Actual as of (Unfavorable) FY 2019-2020 YTD Budget as of (Unfavorable) Variance % April 30, 2020 April 30, 2019 FY Variance Total Budget April 31, 2020 YTD Budget Variance To YTD Budget

Restricted / Committed Revenue Grants 75,000 0 75,000 200,000 100,000 (25,000) (25.00%) Other 477,294 21,578 455,716 66,000 11,548 465,747 4033.29% Quimby Fees 56,656 0 56,656 40,000 20,000 36,656 183.28% Quimby Interest 1,051 3,694 (2,644) 1,000 500 551 110.11% AB 1600 Fees 262,201 115,412 146,789 257,500 128,750 133,451 103.65% AB 1600 Interest 10,323 29,701 (19,378) 3,000 1,500 8,823 588.22% Total Restricted / Committed Revenue 882,525 170,385 712,140 567,500 262,298 620,228 236.46% Unrestricted Revenue Taxes & Assessments 5,381,889 5,117,396 264,494 5,721,981 5,149,784 232,105 4.51% District Services 1,324,773 1,736,375 (411,602) 3,790,910 1,864,308 (539,535) (28.94%) Interfund Transfers 0 0 0 0 0 0 0.00% Interest 28,048 24,919 3,128 45,000 22,500 5,548 24.66% Sale of Fixed Assets 0 0 0 0 0 0 0.00% Total Unrestricted Revenue 6,734,710 6,878,690 (143,980) 9,557,891 7,036,592 (301,882) (4.29%) Total District Revenue 7,617,235 7,049,075 568,160 10,125,391 7,298,889 318,346 4.36%

District Operating Expenditures Employee Services & Benefits 2,789,740 2,471,313 (318,427) 5,515,695 2,906,267 116,527 4.01% Communications 21,439 20,432 (1,007) 35,200 20,249 (1,190) (5.88%) Food 32,771 40,744 7,973 89,830 36,971 4,200 11.36% Household/Janitorial 19,324 12,670 (6,654) 47,000 27,416 8,092 29.52% Insurance 145,202 117,981 (27,221) 193,750 145,313 111 0.08% Maintenance - Buildings/Equipment/Grounds 84,354 90,020 5,666 156,200 91,117 6,763 7.42% Maintenance -Vehicles 19,749 25,333 5,584 35,500 20,603 854 4.15% Memberships 9,389 16,664 7,275 14,873 7,987 (1,402) (17.55%) Employee Incentives 1,336 715 (621) 1,750 1,021 (315) (30.86%) Office Expense 40,119 26,701 (13,417) 61,610 35,025 (5,094) (14.54%) Professional Services 392,973 267,961 (125,013) 544,864 317,837 (75,136) (23.64%) Publications & Notices 17,101 16,171 (930) 35,650 22,712 5,611 24.71% Rents & Leases - Equipment 93,913 111,932 18,019 201,650 109,761 15,848 14.44% Rents & Leases - Structures & Grounds 1,815 3,057 1,242 800 800 (1,015) (126.86%) Tools & Supplies 119,358 111,643 (7,716) 261,651 137,013 17,655 12.89% Special District Services 165,016 176,220 11,204 198,638 167,329 2,313 1.38% Transportation & Education 40,941 46,908 5,967 105,875 56,533 15,592 27.58% Utilities 283,659 279,398 (4,261) 529,500 279,262 (4,397) (1.57%) Taxes & Assessments 173,655 163,364 (10,291) 224,235 135,872 (37,783) (27.81%) Equipment 34,424 82,079 47,655 40,500 23,624 (10,800) (45.72%) District Operating Expenditures 4,486,278 4,081,306 (404,972) 8,294,771 4,542,712 56,434 1.24% Overhead 5% 224,314 204,065 (20,249) 414,740 227,136 2,822 1.24% District Operating Expenditures With Overhead 4,710,592 4,285,372 (425,221) 8,709,511 4,769,848 59,256 1.24% Debt Service 318,905 334,007 15,102 1,435,825 319,425 (520) (0.16%) Operating Expenditures With Overhead & Debt Service 5,029,497 4,619,378 (410,119) 10,145,336 5,089,273 58,736 1.15% Structures & Improvements 535,631 312,742 (222,890) 0 0 (535,631) (100.00%) Capital Projects & Equipment 25,436 167,565 142,129 155,533 75,101 49,665 66.13% Total District Expenditures 5,590,564 5,099,685 (490,879) 10,300,869 5,164,373 (427,230) (8.27%)

Operating Revenue Over (Under) Expenditures 2,587,738 2,429,696 978,279 (19,945) 2,209,617 377,083 17.07%

Allocated Reserves - Scholarships 6,393 3,896 (2,497) 25,000 14,585 8,192 56.17%

NET INCREASE (DECREASE) IN FUND BALANCE 2,026,671 1,949,390 1,059,040 (175,478) 2,134,516 (108,884) (5.10%)

TRUCKEE DONNER RECREATION AND PARK DISTRICT PRIOR YEAR AND BUDGET COMPARISON INCOME STATEMENT NOTES – APRIL 2020

After the first seven months of fiscal year 2019-2020 operations, the District has a net increase in fund balance of $2,026,671. Total district revenues are $568,161 more than last fiscal year and expenditures are $490,879 more than the prior year for a total favorable variance between years of $1,059,040. Comparing actual revenue to the current budget, the District’s restricted / committed revenues are over budget by $620,228. Unrestricted revenues are under budget by $301,882 for a net favorable variance of 4.36 percent at $318,346. Total expenditures including debt service, capital projects, structures and improvements for the fiscal year are over budget by $427,230. The total favorable variance from the YTD budget is $377,083, and the budgeted net decrease in fund balance for the fiscal year is unfavorable by $108,884.

Fiscal Year Variances:

District Revenue – Unfavorable variances are made up of the following: Grants – Variable of $25,000 due to timing of grants received between fiscal years. District Services – Variance of $539,535 is due to COVID-19 closure program and reservation refunds issued. District Expenditures - Unfavorable variances are made up of the following items: Employee Services & Benefits – Variance of $318,427 due to more full-time employees and higher wages. Communications – Variance of $1,007 due to increase in phone service charges. Household/Janitorial – Variance of $6,654 due to increase in amount and cost of janitorial supplies. Insurance – Variance of $27,221 due to increase of liability insurance. Employee Incentives – Variance of $621 due to more employee recognitions made. Office Expense – Variance of $13,417 due to cost of providing movies at the CAC and pool. Professional Services – Variance of $125,013 due to increased contractor payments, purchase of facility Dude FCA module and services, and grant payments of Nevada County Arts Council. Publications & Notices – Variance of $930 due to advertising. Tools & Supplies – Variance of $7,716 due to ice rink new chiller set up construction supplies. Taxes & Assessments – Variance of $10,291 due to increased credit card and transaction fees Associated with increased ActiveNet transactions, and increase of Nevada County tax administration fee. Utilities – Variance of $4,261 due to increased usage and associated costs. Structures & Improvements – Variance of $222,890 due to $220,000 for six new piers, CAC front entry project, Tahoe Pyramid Bikeway project, and Ponderosa Golf Course electrical upgrade project. Scholarships – Variance of $2,497 due to issuance of more scholarships than prior year.

YTD Budget versus Actual Variances: District Revenue – Unfavorable variances are made up of the following items: District Services – Variance of $539,535 due COVID-19 closures cancellations of programs and rentals. District Expenditures - Unfavorable variances are made up of the following items: Communications – Variance of $1,190 due to increase in phone service charges. Memberships/Licenses – Variance of $1,402 due to agency membership in NRPA, music licensing, and Shortel support renewal. Employee Incentives – Variance of $315 due to additional employee recognition incentives. Office Expense – Variance of $5,094 due to movie subscriptions. Professional Services – Variance of $75,136 due to payment of Nevada County Arts Council grant and costs associated with First Foundation Bank loan for Golf Course irrigation project. Rents & Leases – Structures & Grounds - $1,015 due to slight increase in portable building and chemical toilet rental costs for Ice Rink.

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TRUCKEE DONNER RECREATION AND PARK DISTRICT PRIOR YEAR AND BUDGET COMPARISON INCOME STATEMENT NOTES – APRIL 2020

Utilities – Variance of $4,397 due to increased usage and cost of utilities. Taxes & Assessments – Variance of $37,783 due to increased credit card and transaction fees Associated with increased ActiveNet transactions, and increase of Nevada County tax administration fee. Equipment – Variance of $10,800 due to purchase of POS PC’s and monitors. Structures & Improvements – Variance of $535,631 due to new piers not budgeted-$220,630, CAC front doors budgeted, Tahoe Pyramid Bikeway Grant expenditures that will be reimbursed, and Ponderosa Golf Course electrical upgrade and pump house project costs covered by a grant from TDPUD.

Page 2 of 2

TRUCKEE DONNER RECREATION AND PARK DISTRICT FINANCIAL REPORT APRIL 2020

YTD Revenue REVENUE:

Taxes & Assessments account for (70%)of the district's revenue resources. User Fees and Charges (17%) are fees collected for recreation programs and facility use. Restricted Revenues (12%) are Quimby and AB Restricted 1600 fees collected from new residential building Revenue Taxes & permits used for land acquisition and park and tra Restricted Revenue $882,525 Assessments development projects, and grants and Taxes & Assessments 12% $5,381,889 donations designated for specific projects. 70% User Fees & Charges Other (1%) is comprised of interest income. Other sale of fixed assets and interfund transfers. User Fees & Charges $1,324,773 17%

Other, $28,048 1%

YTD Expenditures EXPENDITURES: Debt Service $318,905 6% Employee Services (50%) include all of the district's recreation, sports and children's programs, administration, and park maintenance personnel salaries, wages, Direct Program General and benefits costs. Costs Overhead Debt Service (6%) is interest payment on the $248,117 Employee $908,639 Certificates of Participation issued for 16% 4% Services Employee Services the development of the Community

$2,789,740 Debt Service Recreation Center Facility, and the CIEDB 50% General Overhead Loan for the development of recreational facilities. Direct Program Costs General Overhead (16%) includes district Maintenance Equipment/ communications, insurance, memberships, Equipment/ Structures & Structures & Improvements office expenses, publications, and utilities. Improvements Maintenance (6%) includes landscaping, $968,465 park, trail, facility and equipment maintenance, 18% natural resources management, and park, trails and falcility construction. Direct Program Costs (4%) includes food, Maintenance travel, supplies, and admissions for district $336,698 camps, programs, and classes. 6% Equipment/Structures & Improvements (18%) includes structure improvements to building and park facilities. TRUCKEE DONNER RECREATION AND PARK DISTRICT FINANCIAL DATA APRIL 2020

8000000 Cumulative YTD Revenue & Expenditures

7000000

6000000

5000000

4000000

3000000

2000000

1000000

0 OCT OCT/NOV DEC JAN FEB MAR APR Total Revenue $589,787 $4,474,618 $5,041,487 $5,296,450 $5,328,743 $7,617,235 Total Expenditures $2,143,154 $2,602,361 $3,444,665 $4,400,607 $4,985,234 $5,590,564

Monthly Revenue & Expenditures 4500000

$3,884,831 4000000

3500000

3000000

2500000 $2,288,493 $2,143,154 2000000

Total Revenue 1500000 Total Expenditures $842,304 $955,943 1000000 $589,787 $566,869 $584,627 $605,330 $459,207 500000 $254,964 0 0 $32,293 0 OCT OCT/NOV DEC JAN FEB MAR APR TRUCKEE DONNER RECREATION AND PARK DISTRICT PRIOR YEAR VERSUS ACTUAL AND BUDGET APRIL 2020

Revenue Comparison 6,000,000

5,409,937 5,142,315 5,172,284

5,000,000

4,000,000

3,000,000

1,736,375 1,864,308 FYTD 18-19 2,000,000 1,324,773 FYTD 19-20

BUDGET YTD 882,525 1,000,000 262,298 170,385 0 Total Restricted / Committed District Services Taxes & Revenue Assessments/Interest/Other

Expenditure Comparison 3,500,000 2,906,267 2,789,740

3,000,000 2,471,313

2,500,000

2,000,000

1,500,000 908,639 988,465 867,389 830,346 1,000,000 831,884 280,535 385,910 334,007 268,821 319,425 351,597 416,562 500,000 318,905 248,117 336,698 FYTD 18-19

FYTD 19-20 0 BUDGET YTD TRUCKEE DONNER RECREATION AND PARK DISTRICT PRIOR YEAR COMPARISONS APRIL 2020

Favorable Favorable Favorable Favorable Favorable YTD Actual as of (Unfavorable) YTD Budget as of April (Unfavorable) (Unfavorable) (Unfavorable) (Unfavorable) April 30, 2020 April 30, 2019 FY Variance FY 19/20 FY 18/19 FY Variance 19/20 BVA Variance 18/19 BVA Variance FY Variance

Restricted / Committed Revenue Grants 75,000 0 75,000 100,000 0 100,000 (25,000) 0 (25,000) Other 477,294 21,578 455,716 11,548 30,479 (18,931) 465,747 (8,901) 474,648 Quimby Fees 56,656 0 56,656 20,000 23,332 (3,332) 36,656 (23,332) 59,988 Quimby Interest 1,051 3,694 (2,644) 500 320 180 551 3,374 (2,824) AB 1600 Fees 262,201 115,412 146,789 128,750 145,828 (17,078) 133,451 (30,416) 163,867 AB 1600 Interest 10,323 29,701 (19,378) 1,500 1,680 (180) 8,823 28,021 (19,198) Total Restricted / Committed Revenue 882,525 170,385 712,140 262,298 201,639 60,659 620,228 (31,254) 651,482 Unrestricted Revenue Taxes & Assessments 5,381,889 5,117,396 264,494 5,149,784 5,218,550 (68,766) 232,105 (101,154) 333,260 District Services 1,324,773 1,736,375 (411,602) 1,864,308 1,737,200 127,108 (539,535) (825) (538,710) Interfund Transfers 0 0 0 0 0 0 0 0 0 Interest 28,048 24,919 3,128 22,500 12,500 10,000 5,548 12,419 (6,872) Sale of Fixed Assets 0 0 0 0 0 0 0 0 0 Total Unrestricted Revenue 6,734,710 6,878,690 (143,980) 7,036,592 6,968,250 68,342 (301,882) (89,560) (212,322) Total District Revenue 7,617,235 7,049,075 568,161 7,298,889 7,169,889 129,001 318,346 (120,814) 439,160

District Operating Expenditures Employee Services & Benefits 2,789,740 2,471,313 (318,427) 2,906,267 2,593,009 (313,258) 116,527 (121,697) 238,223 Communications 21,439 20,432 (1,007) 20,249 18,316 (1,933) (1,190) 2,116 (3,306) Food 32,771 40,744 7,973 36,971 29,374 (7,598) 4,200 11,370 (7,170) Household/Janitorial 19,324 12,670 (6,654) 27,416 23,916 (3,500) 8,092 (11,245) 19,337 Insurance 145,202 117,981 (27,221) 145,313 101,126 (44,187) 111 16,855 (16,744) Maintenance - Buildings/Equipment/Grounds 84,354 90,020 5,666 91,117 62,922 (28,195) 6,763 27,098 (20,335) Maintenance -Vehicles 19,749 25,333 5,584 20,603 14,666 (5,937) 854 10,667 (9,813) Memberships 9,389 16,664 7,275 7,987 7,217 (771) (1,402) 9,447 (10,849) Employee Incentives 1,336 715 (621) 1,021 875 (146) (315) (160) (155) Office Expense 40,119 26,701 (13,417) 35,025 33,349 (1,676) (5,094) (6,648) 1,554 Professional Services 392,973 267,961 (125,013) 317,837 230,919 (86,918) (75,136) 37,042 (112,179) Publications & Notices 17,101 16,171 (930) 22,712 19,197 (3,514) 5,611 (3,027) 8,638 Rents & Leases - Equipment 93,913 111,932 18,019 109,761 18,914 (90,847) 15,848 93,018 (77,170) Rents & Leases - Structures & Grounds 1,815 3,057 1,242 800 4,617 3,817 (1,015) (1,560) 545 Tools & Supplies 119,358 111,643 (7,716) 137,013 125,976 (11,037) 17,655 (14,333) 31,988 Special District Services 165,016 176,220 11,204 167,329 131,055 (36,274) 2,313 45,165 (42,852) Transportation & Education 40,941 46,908 5,967 56,533 53,727 (2,806) 15,592 (6,819) 22,411 Utilities 283,659 279,398 (4,261) 279,262 246,542 (32,720) (4,397) 32,857 (37,253) Taxes & Assessments 173,655 163,364 (10,291) 135,872 162,604 26,731 (37,783) 761 (38,543) Equipment 34,424 82,079 47,655 23,624 23,900 276 (10,800) 58,179 (68,979) District Operating Expenditures 4,486,278 4,081,306 (404,972) 4,542,712 3,902,219 (640,493) 56,434 179,087 (122,653) Overhead 5% 224,314 204,065 (20,249) 227,136 195,111 (32,025) 2,822 8,954 (6,133) District Operating Expenditures With Overhead 4,710,592 4,285,372 (425,221) 4,769,848 4,097,330 (672,518) 59,256 188,041 (128,785) Debt Service 318,905 334,007 15,102 319,425 336,463 17,038 (520) (2,456) 1,936 Operating Expenditures With Overhead & Debt Service 5,029,497 4,619,378 (410,119) 5,089,273 4,433,793 (655,480) 58,736 185,585 (126,849) Structures & Improvements 535,631 312,742 (222,890) 0 338,103 338,103 (535,631) (25,361) (510,270) Capital Projects & Equipment 25,436 167,565 142,129 75,101 0 (75,101) 49,665 167,565 (117,900) Total District Expenditures 5,590,564 5,099,685 (490,879) 5,164,373 4,771,896 (392,477) (427,230) 327,789 (401,869)

Operating Revenue Over (Under) Expenditures 2,587,738 2,429,696 978,279 2,209,617 2,736,096 526,479 377,083 (306,399) 683,483 Allocated Reserves - Scholarship 6,393 3,896 (2,497) 14,585 0 (14,585) 8,192 3,896 4,296 NET INCREASE (DECREASE) IN FUND BALANCE 2,026,671 1,949,390 1,059,040 2,134,516 2,397,993 263,477 (108,884) (448,603) 339,719 TRUCKEE DONNER RECREATION AND PARK DISTRICT MISCELLANEOUS JOURNAL ENTRIES APRIL 2020

Batch Number Batch Description Amount Description Detail

5319 Paydate 04/03/2020 - PP #7 $ 241,919.85 Paydate 04/03/2020 - PP #7 5320 Payroll Taxes & Liabilities Paydate 04/03/2020 - PP #7 $ 26,330.52 Payroll Taxes & Liabilities Paydate 04/03/2020 - PP #7 5324 Deposit 04/20/2020 - Mitigation Fees $ 7,528.17 Mitigation Fees 5325 Deposit 04/22/2020 - Other Deposits $ 2,990.00 Tahoe Forest Hospital March Parking 5327 Deposit 04/28/2020 - Other Deposits $ 623.67 Twin Ridges Facility Lease 5331 Deposit 04/28/2020 - ActiveNet 04/13-16/2020 $ 624.50 ActiveNet 04/13-16/2020 5332 Insurance - April 2020 $ 58,109.75 Insurance - April 2020 5338 Retirement 8% April 2020 - PP #7 & #8 $ 20,187.40 Retirement 8% April 2020 - PP #7 & #8 5352 Paydate 04/17/2020 - PP #8 $ 235,685.43 Paydate 04/17/2020 - PP #8 5353 Payroll Taxes & Liabilities Paydate 04/17/2020 - #8 $ 29,603.64 Payroll Taxes & Liabilities Paydate 04/17/2020 - #8 5356 Nevada County Transactions April 2020 $ 2,663,106.57 Nevada County Transactions April 2020 5357 Loan Funds First Foundation Bank $ 1,585,000.00 Loan Funds First Foundation Bank

Total Miscellaneous Journal Entries April 2020 $ 4,871,709.50

Prepared by: TM TRUCKEE DONNER RECREATION AND PARK DISTRICT BANK ACCOUNT AND FUND BALANCES OCTOBER 2019 - APRIL 2020

Bank Account Balance Month End October November December January February March April

General Fund 101000 - Nevada County 6726 $ 1,204,569.65 $ 593,692.18 $ 4,344,858.50 $ 3,662,125.59 $ 3,871,711.50 $ 3,074,911.64 $ 6,263,350.90 101200 - Bank of the West Payroll $ 49,740.78 $ 144,255.47 $ 25,322.37 $ 23,937.83 $ 2,897.32 $ 66,864.50 $ 151,582.40 101500 - Bank of the West MPPP $ 10,060.88 $ 10,061.13 $ 10,061.39 $ 10,061.65 $ 10,061.89 $ 10,062.14 $ 10,062.22 101600 - ActiveNet Credit Card Account $ 68,164.80 $ 62,348.45 $ 36,449.30 $ 82,552.49 $ 97,286.99 $ 37,567.81 $ 152,433.01 101650 - Bank of the West Merchant $ 56,758.97 $ 56,499.06 $ 56,309.21 $ 56,200.86 $ 56,092.51 $ 55,984.16 $ 55,875.81 101700 - Bank of the West Old AP $ 31,153.10 $ 31,844.92 $ 32,581.59 $ 43,704.01 $ 44,440.44 $ 45,161.68 $ 45,161.68 101710 - Bank of the West AP $ 221,337.08 $ 614,054.03 $ 69,848.05 $ 457,867.85 $ 429,368.41 $ 545,737.51 $ 466,364.98 Pending Transfers per Budget $ 40,600.00 $ 40,600.00 $ 40,600.00 $ 40,600.00 $ - $ - $ - Pending Transfers per Budget $ 228,400.00 $ 228,400.00 $ 228,400.00 $ 228,400.00 $ - $ - $ - Pending Transfers per Budget $ 64,781.00 $ 64,781.00 $ 64,781.00 $ 64,781.00 $ - $ - $ - Pending Transfers per Budget $ 669,212.00 $ 669,212.00 $ 669,212.00 $ 669,212.00 $ - $ - $ -

Total General Fund $ 2,644,778.26 $ 2,515,748.24 $ 5,578,423.41 $ 5,339,443.28 $ 4,511,859.06 $ 3,836,289.44 $ 7,144,831.00

Quimby Fees Fund 101100 - Nevada County 6706 $ 148,547.24 $ 148,547.24 $ 205,759.24 $ 205,759.24 $ 231,037.16 $ 231,531.69 $ 231,531.69 Pending Transfers per Budget $ (40,600.00) $ (40,600.00) $ (40,600.00) $ (40,600.00) $ - $ - $ - Pending Transfers per Budget $ (64,781.00) $ (64,781.00) $ (64,781.00) $ (64,781.00) $ - $ - $ -

Total Quimby Fees Fund $ 43,166.24 $ 43,166.24 $ 100,378.24 $ 100,378.24 $ 231,037.16 $ 231,531.69 $ 231,531.69

AB1600 Mitigation Fees Fund 101110 - Nevada County 6776 $ 1,376,003.58 $ 1,403,403.79 $ 1,633,860.51 $ 1,430,695.42 $ 1,633,860.51 $ 612,690.33 $ 620,218.50 Pending Transfers per Budget $ (228,400.00) $ (228,400.00) $ (228,400.00) $ (228,400.00) $ - $ - $ - Pending Transfers per Budget $ (669,212.00) $ (669,212.00) $ (669,212.00) $ (669,212.00) $ - $ - $ -

Total AB1600 Mitigation Fees Fund $ 478,391.58 $ 505,791.79 $ 736,248.51 $ 533,083.42 $ 1,633,860.51 $ 612,690.33 $ 620,218.50

Total District Funds $ 3,166,336.08 $ 3,064,706.27 $ 6,415,050.16 $ 5,972,904.94 $ 6,376,756.73 $ 4,680,511.46 $ 7,996,581.19 Administration Monthly Report April 2020

Front Desk

The front desk staff handles the vast majority of the ActiveNet transactions for the District. For the month of April 2020 staff processed and handled:

• 16,580 ActiveNet debit and credit transactions totaling $505,341.34 with the majority of transactions being credits for reservation and program cancellations net transactions of roughly:

o 5,926 facility rental refunds transactions for 24 reservations net total of $53,739 o 167 youth program transactions net total of $2,699 o 23 contract class transactions net total of $1,428 o 33 youth sports transactions net total of $2,021 o 75 aquatic transactions net total of $2,752 o 95 adult program transactions net total of $4,223 o 10,261 administrative transactions net total of $50,162 o 124 credit card transactions net total of $11,832 and o 55 cash transactions net total of $5,124

• Responded to 130 emails sent to [email protected]

• Answered approximately 25 voice messages to the District

• Prepared AB5 business to business contract information

• Cancelled classes and reservations due to COVID-19 closures in May, June and July

• Prepared 5 contract instructor payment requests

• Office closed for the month of April and all this work was done by Ali!!! She is amazing!!

Accounting

The accounting staff processes all of the accounts payable transactions, payroll transactions, and daily deposits for the District. For the month of April 2020 the data entry associated with these activities was:

• Entered 208 invoice detailed line items totaling $205,766.68

• Entered payroll hours and time off requests for 291 paychecks totaling $246,536.95

• Reconciled and prepared 24 daily deposits for the front desk, fitness center, aquatic center, youth programs, and 4 special deposits handling cash and checks totaling $11,766.34

• During April Deena was completing her work via telework and Donna only worked in the office

• Prepared PTO report and Families First Sick Pay and EFMLA report to track hours

9. Information Technology 10.2 Recreation Division Report Recreation Monthly Report April 2020

Top 5 Activity Areas in April none

By the Numbers District programs were canceled and facilities were closed on Monday, March 16 due to the COVID-19 pandemic. There was no activity in the month of April.

During the month of April staff spent about one-third of work hours re-planning programs with COVID-19 precautions, one-third of work time cancelling said programs and the last third spent on zoom calls and websites learning about how to live and work with COVID-19. It should go without saying that the time was, and continues to be, challenging.

Confirmed summer cancellations as of May 19th, 2020 include: • July 4th Picnic & Celebration • Music in the Park 11-week series • Sailing Camp • Large group gatherings (including tournaments, camps and parties) through June

But hope remains! Entering the State’s / County’s Phase 2 of recovery, Nevada County health officials have relaxed some restrictions. Staff is maintaining close contact with County health officials and has been able to reopen some services:

• Parks opened on Tuesday, April 28th • Ponderosa Golf Course opened on Friday, May 1st • Donner Lake Boat Launch opened on Saturday, May 9th • Preschool opened on Monday, May 18th at the Community Recreation Center • Kids Kare, school aged care, opened on May 18th at the Community Arts Center • Famers Market opened on Tuesday, May 19th at Regional Park • Truckee Skate Park opened on Wednesday, May 20th at Regional Park • Truckee Bike Park opened on Friday, May 22nd at Riverview Sports Park

Opening these programs and facilities has taken a herculean effort from staff. Of specific note was the opening of our Kid Kare program, which required a ‘Pop-up Waiver’ from the State Child Care licensing office. This waiver allowed TDRPD to operate a licensed childcare program for school aged children at the Community Art Center.

Staff continues to evaluate guidelines, orders and best practices for camps, pools, beaches and athletics moving in the summer. The most significant obstacles in place from the State and County health orders is that athletics outside the household are not allowed, and groups over 10 people are not allowed. In the facilities and programs we are able to open, standard precautions include: • Face masks, hand washing, social distancing protocols for staff and users • Reduced class sizes to increase space between • Additional staff assigned to sanitizing • Physical distancing of groups

Reducing group sizes significantly affects the District’s revenue and requires more space to accommodate programs as counselor groups spread out. For example, a typical day of Kids Kamp over the winter holiday could serve 45 kids in two rooms that now takes five rooms.

Increased sanitization and staffing of course add costs. Planning for physical distancing remains a challenge if we are to open Camp Trudaca or West End Beach in late June. Staff is up to the task!

Staff are still working to come with a compliant operating plan for summer camps, West End Beach, Bocce league, and maybe the Truckee Community Pool. Summer camps like Trudaca are to start on Monday, June 22 and are mostly full of registration already given the reduced number of participants the camp can manage in this COVID environment. Confidence is high that summer camps will operate this year.

Marketing Report – COVID 2020 Kyle Jost, Marketing Manger Sven Leff, Recreation Superintendent

Communication during this COVID pandemic has been key. Staff efforts have been much increased in all channels, including keeping the website up to date as the main reference tool for the public.

Email Newsletter: * Coronavirus Statement: Sent on March 10, 2020 https://mailchi.mp/tdrpd/pressreleasecovid • 48.0% (3,673) Opens, 0.5% 37 clicks

* Closure Statement: Sent on March 13, 2020 https://mailchi.mp/tdrpd/pressreleasecovid-2151115 • 46.5% (3,557) Opens, 0.7% 52 clicks

* 2020 Spring Summer Activity Guide: Sent on April 15, 2020 https://mailchi.mp/tdrpd/springsummeractivityguide2020 • 40.6% (3,108) Opens, 7.2% 553 clicks/Downloads of Guide

* Ponderosa Opening Date: Sent on April 29, 2020 https://mailchi.mp/tdrpd/ponderosaopening • 34.7% (2,652) Opens, 3.4% 256 clicks

* Facilities Update: Sent on April 29, 2020 https://mailchi.mp/tdrpd/pressreleasecovid-2151115 • 50.7% (3,871) Opens, 2.6% 200 clicks

* Child Care Update: Sent on May 13, 2020 https://mailchi.mp/tdrpd/childcareopening • 41.6% (3,177) Opens, 2.9% 224 clicks

* Join Us!: Sent on May 15, 2020 (reminder child care email) https://mailchi.mp/tdrpd/facilityupdate-2151143 • 28.1% (2,138) Opens, 2.8% 215 clicks

Website: https://www.tdrpd.org/241/District-Closure-Updates-COVID-19 COVID-19 District Update Page where all statements have been updated

https://www.ponderosagolfcoursetruckee.com Ponderosa Golf Page with Guidelines included

https://www.tdrpd.org/247/2440/KOVID-Programs?activeLiveTab=widgets KOVID Programs - Child Care/Preschool Information

Social Media • Facebook – 2,472 followers (+300 Since January) • Reach from April 20 – May 17 is at 8,338 people • Post engagements (clicks, likes, comments) – 1,710 • Instagram – 1,249 followers (+97 Since January) • Twitter – 470 followers (+14 since January)

Featured Posts: Quarantined Pool Toys: https://www.instagram.com/p/B998rlBh3Xj/

Spring Summer Activity Guide https://www.instagram.com/p/B_Acx1_pES4/

Ponderosa Golf Open https://www.instagram.com/p/B_sOMMeJ93N/

Disc Golf Outdoor Family Activity: https://www.instagram.com/p/B_xqG_DpQnR/

At-Home Swim Lesson Practice: https://www.instagram.com/p/B_QDrC_JMZE/

Teacher Appreciation Post: https://www.instagram.com/p/B_5aBNApsuC/

Oberacker Family on the Field https://www.instagram.com/p/CADpcj8Jhyq/

Child Care Room Set Up at CAC https://www.instagram.com/p/CANwsV5pFyf/

Child Care Update Post https://www.facebook.com/TDRPD/photos/a.191873507492338/3328103113869346/?type=3& theater

10.3 Park Division Report TDRPD Board Report Maintenance April 2020

Data Location Request Description Sum of Quantity Sum of Total Cost

Ampitheatre Monthly - Amp-Open/CloseFacility-2xY - Refer to PM schedule details. 4.00 $204.12

Yearly - Amp-Weeding/Weed Eating-Y - Refer to PM schedule details. 2.50 $51.80 Ampitheatre Total 6.50 $255.92

Boat Ramp Monthly - BR-DailyRoutineCleaning-2xY - Refer to PM schedule details. 1.00 $25.34 Patch asphalt leaving boat ramp 7.00 $236.10 Yearly - BR-ALL-OpenFacility-Y - Refer to PM schedule details. 27.50 $1,197.87 Boat Ramp Total 35.50 $1,459.31 CAC-Field/Grounds/Facility Check Community Arts Center FY 2019/20 1.00 $78.64 Deep clean Hallway with steam cleaner from Ace hardware 5.00 $126.70 Deep clean office with steam cleaner from Ace hardware 9.50 $240.73 Monthly - CAC-All-DailyRoutineCleaning-2xY - Refer to PM schedule details. 0.50 $12.67 Monthly - CAC-Gym-HVAC-M - Refer to PM schedule details. 1.00 $42.54 paint all hallway and entry to womens room, use origami white and rec and park gray. 10.00 $510.30 Yearly - CAC-ALL-FacilityOpen-Y - Refer to PM schedule details. 3.50 $178.61 Yearly - CAC-Irrigation/SprinklerInspections-Y - Refer to PM schedule details. 2.00 $102.06 Community Arts Center Total 32.50 $1,292.25 CP-Administrative Catch All- Meetings/Training/Staff Assignments Community Pool Fiscal Fear 2019/20 12.00 $752.88 Monthly - CP-CleanStrainers-M - Refer to PM schedule details. 1.00 $42.54 Monthly - CP-CPODuties-2xY - Refer to PM schedule details. 3.00 $127.62

We got 10 tables and 50 chairs that need to be picked up. we have a swim meet next friday that will require the same table and chair order. We can keep the chairs here for the week or remove and set-up again. Your move parks.... 2.00 $50.68 Weekly - CP-HVAC-AHU FiltersChange-3W - Refer to PM schedule details. 3.00 $127.62 Community Pool Total 21.00 $1,101.34 Community Recreation Center apply ant spray to outside perimeter of rec. building and pool. 7.50 $339.15 CRC-Administrative Catch All Meetings/Training/Staff Assignments Fiscal Year 2019/20 4.00 $250.96 CRC-Field/Grounds/Facility Check FY 2019/20 2.00 $157.28 Monthly - CRC-All-DayTimeDailyRoutineCleaning-2xY - Refer to PM schedule details. 2.00 $50.68

Monthly - CRC-All-HVAC AHU Filters-M - Refer to PM schedule details. 3.00 $127.62 Monthly - CRC-Check Lights-Change if Needed-2xY - Refer to PM schedule details. 33.00 $1,492.26 Monthly - CRC-Hallway-Clean Windows-JunNov - Refer to PM schedule details. 12.00 $595.38 Monthly - CRC-Hallwy-Burnish&BufferScrub/Wax-2xY - Refer to PM schedule details. STRIP & WAX HALLWAY FLOORS STARTING NORTH TO SOUTH 164.00 $7,303.28 Monthly - CRC-RunningTrack-CleanHndRal&GymLedg-2xY - Refer to PM schedule details. PAINT RUNNING TRACK RAILING 8.00 $447.76 Repair damaged hallway floors 4.00 $223.88 Yearly - CRC-Hallway-DustRafters-Y - Refer to PM schedule details. Bring Boom lift from Pool to CRC. Check tires before entering CRC 52.00 $2,466.78 Yearly - CRC-OpenFacility-Y - Refer to PM schedule details. 14.00 $647.89 Community Recreation Center Total 305.50 $14,102.92 CY-Meetings/Staff Assignments-Park Staff Corporation Yard Fiscal Year 2019/20 12.00 $830.41 TDRPD Board Report Maintenance April 2020 CY-Vehicle Check/Clean/Organize Corporation Yard Fiscal Year 2019/20 3.50 $147.56

Monthly - CY-DailyRoutineCleaning-2xY - Refer to PM schedule details. 0.50 $12.67 Monthly - VEM-SnowTireChangeover-2xY - Refer to PM schedule details. 1.00 $78.64 no start 4.00 $180.64 no steering 4.00 $180.64 pto does not engage 2.00 $90.32 Purchasing and Inventory Fiscal Year 2019/20 8.00 $461.30 severe oil leak, do not drive!! 4.00 $180.64 snow tire change out 0.50 $39.32 summer chainsaw upkeep 2.00 $90.32 summer service 2.00 $90.32 tire change out, service, safety check for summer 7.00 $344.36 VEM-Administrative Catch All Purchasing/Cleaning/Inventory/Misc Fiscal Year 2019/20 49.00 $2,212.84

VEM-Data Entry Into Facility Dude-Labor Hours, Invoices and Inventory Fiscal Year 2019/20 12.00 $577.08 Yearly - Corp Yard-Snow Removal-Y - Refer to PM schedule details. 1.00 $78.64 Corporation Yard Total 112.50 $5,595.70 FCA-Tear down and rebuild six piers. 6, 12, 17, 23, 25 and 36. Donner Lake Piers 176.00 $7,389.12 Pier girder is broken. Repair as needed 6.00 $245.16 Research, develop, fabricate and install Iron Rangers for every pier at Donner Lake. 2.00 $157.28 Donner Lake Piers Total 184.00 $7,791.56

Floriston Monthly - FLR-FacilityOpen/Close-2xY - Refer to PM schedule details. 2.50 $127.58 Yearly - Floriston-Irrigation/SprinklerRepairs-Y - Refer to PM schedule details. 6.00 $306.18 Yearly - FLR-Irrigation/SprinklerInspections-Y - Refer to PM schedule details. 1.50 $76.55 Floriston Total 10.00 $510.30 GP-Field/Grounds/Facility Check Glenshire Park FY 2019/20 1.00 $78.64

Yearly - GP-FieldPaint/Layout-Soccer-Y - Refer to PM schedule details. 1.00 $20.72 Yearly - GP-Irrigation/SprinklerInspections-Y - Refer to PM schedule details. 1.50 $76.55

Yearly - GP-Irrigation/SprinklerRepairs-Y - Refer to PM schedule details. 24.00 $1,164.10 Yearly - GP-Thatch/Verticut-Y - Refer to PM schedule details. 41.00 $1,385.60 Glenshire Park Total 68.50 $2,725.61 Ice Rink Yearly - IR-TearDown-Y - Refer to PM schedule details. 228.50 $8,618.67 Ice Rink Total 228.50 $8,618.67

Meadow Park Monthly - MP-DailyRoutineCleaning-2xY - Refer to PM schedule details. 6.00 $145.52 MP-Field/Grounds/Facility Check FY 2019/20 1.00 $78.64 Yearly - MP-Irrigation/SprinklerInspections-Y - Refer to PM schedule details. 3.00 $153.09 Yearly - MP-OpenFacility-Y - Refer to PM schedule details. 22.50 $1,121.49 Meadow Park Total 32.50 $1,498.74 Park Management 5 year Strategic Plan for the district 4.00 $250.96 Administrative Catch All E-Mails, Filing, Office Organization Fiscal Year 2019/20 31.50 $1,674.92 CAPITAL FORECASTING - Meetings, training and set up. This includes the FCA Inspections and reporting. 31.00 $2,385.08 Employment Development/Training Fiscal Year 2019/20 25.00 $1,399.25 Facility Dude Data Entry-Inventory Fiscal Year 2019/20 1.00 $25.88 TDRPD Board Report Maintenance April 2020 Facility Dude Data Entry-Labor and Materials Park Management Fiscal Year 2019/20 25.50 $659.94 Hours Coding Invoices Fiscal Year 2019/20 15.50 $527.62

Management-Crew Assignments, Work Orders, Planned Maintenance Fiscal Year 2019/20 84.00 $5,212.34 Management-Time Sheet Co-ordination/Organization/Entry Fiscal Year 2019/20 34.50 $1,759.65 PM-Management Meetings 34.00 $2,371.66 Visual and walk thru inspection of all facilities while closed due to Covid 19 Planning and administration of Covid 19 response. 35.50 $2,183.91 Park Management Total 321.50 $18,451.21 Ponderosa Golf Course FCA-Electrical upgrades for future, new pump house. 88.00 $3,955.24 FCA-replace pond irrigation pump and enclosure 21.00 $1,010.10 Knock down dead trees at #5 Tee box and buck up! Fill and landscape tree root holes! 3.50 $195.97 no power 2.00 $90.32 PGC-Administrative Catch All Meetings/Training/Staff Assignments Fiscal Year 2019/20 8.50 $492.79 PGC-Field/Grounds/Facility Check FY 2019/20 3.00 $235.92 rebuild fuel pump 4.00 $180.64 repair sweeper boot 4.00 $180.64 winter service 4.00 $180.64 Yearly - PGC-Irrigation/Sprinkler Repairs-Y - Refer to PM schedule details. 30.00 $1,838.25 Yearly - PGC-Irrigation-Y - Refer to PM schedule details. 54.00 $1,364.58

Yearly - PGC-Mowing/Hand Mowing-Y - Refer to PM schedule details. 4.00 $94.84

Yearly - PGC-RoutineDailyCleaning-Y - Refer to PM schedule details. 0.50 $12.67 Yearly - PGC-SpringStartUp-Y - Refer to PM schedule details. 441.50 $11,947.47 Ponderosa Golf Course Total 668.00 $21,780.06 Monthly - RP-All-DailyRoutineCleaning-2xY - Refer to PM schedule Regional Park details. 5.00 $126.70 Monthly - RP-L&SBallFields-Up/DownSafetyNets-2xY - Refer to PM schedule details. 14.00 $595.56 Monthly - RP-TennisCourts-PutUp/TakeDownNets-2xY - Refer to PM schedule details. 2.00 $45.90 Monthly - RP-TennisCrts-PutUp/TakeDnWindScreen-2xY - Refer to PM schedule details. 4.00 $91.80 RP-Field/Grounds/Facility Check FY 2019/20 2.00 $157.28

Yearly - Regional Park-Snow Removal-Y - Refer to PM schedule details. 1.00 $78.64 Yearly - RP-ALL-OpenFacility-Y - Refer to PM schedule details. 34.00 $1,003.78 Yearly - RP-ComGarden-Irrigation/SprinklerRepai-Y - Refer to PM schedule details. 2.00 $102.06 Yearly - RP-Day Camp-Mowing/Hand Mowing-Y - Refer to PM schedule details. 1.50 $31.08 Yearly - RP-Irrigation/SprinklerInspections-Y - Refer to PM schedule details. 6.50 $240.77 Yearly - RP-LA-LandscapeMaint/TreeTrimming-Y - Refer to PM schedule details. 2.00 $41.44

Yearly - RP-LA-Mowing/Hand Mowing-Y - Refer to PM schedule details. 2.00 $41.44 Yearly - RP-LgBallfield-Mowing/Hand Mowing-Y - Refer to PM schedule details. 2.50 $51.80 Yearly - RP-LgBfield-LandscapeMaint/TreeTrim-Y - Refer to PM schedule details. 2.00 $41.44 Yearly - RP-LgBfield-Weeding/Weed Eating-Y - Refer to PM schedule details. 2.50 $51.80 Yearly - RP-LRBBQ-LandscapeMaint/TreeTrim-Y - Refer to PM schedule details. 2.00 $41.44 Yearly - RP-LrgBField-FieldPaint/Layout-Soccer-Y - Refer to PM schedule details. 3.00 $62.16 TDRPD Board Report Maintenance April 2020 Yearly - RP-Sm Bfield-Mowing/Hand Mowing-Y - Refer to PM schedule Regional Park details. 2.00 $41.44 Yearly - RP-SmBField-LandscapeMaint/TreeTrim-Y - Refer to PM schedule details. 2.00 $41.44 Regional Park Total 92.00 $2,887.96 Monthly - RVSP-DailyRoutineCleaning-2xY - Refer to PM schedule River View Sports Park details. 1.50 $38.01 Renovate the center of field #1. Remove existing sod, screen the soil, amend the soil, regrade new soil, and lay new sod. Install a new irrigation pattern. 7.00 $207.82 RVSP-Field/Grounds/Facility Check FY 2019/20 6.00 $471.84 Yearly - RVSP-Field#2-Aerate/DeepTyne-Y - Refer to PM schedule details. 3.50 $206.22 Yearly - RVSP-Field#2-FieldPaint/Layout-Soccer-Y - Refer to PM schedule details. 0.50 $10.36 Yearly - RVSP-Field#2-Seed/TopDress-Y - Refer to PM schedule details. 3.00 $235.92

Yearly - RVSP-Field#2-Thatch/Verticut-Y - Refer to PM schedule details. 10.00 $786.40 Yearly - RVSp-Field#3-FieldPaint/Layout-Soccer-Y - Refer to PM schedule details. 1.00 $20.72 Yearly - RVSP-Field#3-LandscapeMaint/TreeTrim-Y - Refer to PM schedule details. 1.50 $31.08 Yearly - RVSP-Irrigation/SprinklerInspections-Y - Refer to PM schedule details. 5.00 $103.60 Yearly - RVSP-JK-FieldPaint/Layout-Soccer-Y - Refer to PM schedule details. 0.50 $10.36 Yearly - RVSP-JK-LandscapeMaint/TreeTrimming-Y - Refer to PM schedule details. 1.50 $31.08 Yearly - RVSP-OpenFacility-Y - Refer to PM schedule details. 48.50 $1,796.91 River View Sports Park Total 89.50 $3,950.32 Monthly - RA-Open/CloseFacility-Irrigation-2xY - Refer to PM schedule Rodeo Arena details. 2.00 $111.94 Rodeo Arena Total 2.00 $111.94

Shoreline Park Monthly - SP-DailyRoutineCleaning-2xY - Refer to PM schedule details. 0.50 $12.67 Yearly - SP-OpenFacility-Y - Refer to PM schedule details. 3.50 $149.95 Shoreline Park Total 4.00 $162.62 Blood drive April 23rd 40 chairs and 7 tables set up by 8am and unlock Veterans Hall front doors and gym doors for group 4.00 $131.99 Monthly - VH-All-DailyRoutineCleaning-2xY - Refer to PM schedule details. 1.50 $38.01 Monthly - VH-HVAC-AHU Filters Change-M - Refer to PM schedule details. 1.00 $42.54 Yearly - VH-Irrigation/SprinklerInspections-Y - Refer to PM schedule details. 1.50 $76.55 Veterans Hall Total 8.00 $289.09 Monthly - WEB-All-DailyRoutineCleaning-2xY - Refer to PM schedule West End Beach details. 3.50 $88.69 repair guard room lock 1.00 $55.97 Yearly - WEB-All-OpenFacility-Y - Refer to PM schedule details. 17.00 $927.88 West End Beach Total 21.50 $1,072.54 Grand Total 2,243.50 $93,658.03