MINUTES of EXECUTIVE COMMITTEE MEETING of EQUESTRIAN FEDERATION of INDIA HELD on 14Tth JULY 2016 at CONFERENCE HALL, QMG’S BRANCH, SENA BHAWAN, NEW DELHI-11

MINUTES OF EXECUTIVE COMMITTEE MEETING OF EQUESTRIAN FEDERATION OF INDIA HELD ON 14TtH JULY 2016 AT CONFERENCE HALL, QMG’s BRANCH, SENA BHAWAN, NEW DELHI-11

1. The Executive Committee Meeting of Equestrian Federation of India was held on 14th Jul 2016, at 1500 hrs at Conference Hall, QMG’s Branch, Sena Bhawan, New Delhi- 11 under the Chairmanship of Lt Gen R V Kanitkar, AVSM, SM, VSM President EFI & QMG.

2. Following members attended the meeting:-

(a) Lt Gen Balbir Singh Sandhu, VSM - VP (Adm) nominated. (b) Maj Gen AJ Singh, VSM - VP (Vet) nominated. (c) Brig GS Puri - Vice President (Tech) (d) Brig S S Kashyap - Vice President (Sports Devp) (e) Col R K Swain - Secretary General (f) Col AK Yadav - Joint Secretary (Tech) (g) Col Sanjay Malik - Joint Secretary (Adm) (h) Col SS Ahlawat, VSM - Member Dressage (j) Col R S Yadav - Member Eastern Region (k) Dr Sanjay Gupta - Member Central Region (l) Col NS Sandhu - Member NorthernRegion (m) Comdt Naresh Tehlan - Member Jumping (n) Col Sarpartap Singh (Retd) - Member Tent Pegging (o) Maj Karan Deep Malik - Member Southern Region (p) Mr Siddhartha Sharma - Member North East Region

Excuse

(a) Col B S Lakra - Member Endurance (b) Mr Jitendra Virwani - Vice President (Fin) (c) Brig M A Kelkar - Member Medication Control (d) Col BVS Shiva Rao - Treasurer (e) Col Deep Ahlawat, VSM - Member Eventing (f) Col Rajesh Pattu, SJRP, VSM - Member Western Region

3. Opening Address by the President:- The president welcomed all the members for fruitful discussions. He remarked that in recent past certain adverse representation has been received by the NF. He appealed to the members to restrian from any such activity which brings bad reputation to the Federation and advised for putting in efforts by all in taking the equestrian sport in the right direction He then handed over to Secy Gen to start the proceedings.

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AGENDA-I

Points Decision Action to Remarks be taken by 4. Agenda Pt : AGM 2016:- Annual Decisions of EC:- The house Secy Gen General Assembly Meeting 2016 is perused the same and scheduled to be held at DSOI, Delhi on approved. 24 July 2016. Agenda points attach Appx ‘A’. AGENDA-II

5. Draft Selection Criteria for 18th Decisions of EC: The house Secy Gen Asian Games-2018 The Vice President approved the selection criteria in VP (Tech) (Tech) briefed the house about the draft toto. However, the following Selection selection criteria of 18th Asian Games changes are to be incorporated Committee 2018 which was prepaired by selection in trials for Show Jumping (Indl) committee. Draft selection criteria is event. attach at Appx ‘B’. In case, the team of 3 / 4 riders are not selected for Asian Games and if any rider wants to qualify for Asian Games in individual category then he has to participate in minimum three trials of 2 rds competition at the height of 1.5 mtr and score of best 2 trials will be taken into account. The competitor should not incur more than 12 penalties over 2 rds of one trial and not more than cumulative 20 penalties in two trials. AGENDA-III

6 Tentative EFI Calendar 2016-17 Decisions of EC: The house :- The Secretary General presented the deliberated on the allotment of tentative calendar for 2016-17 before the various events and suggeted the house. Tentative Calendar for the year following:- 2016-17 is attach at Appx ‘C’. (a) Duration of Chinkara Secy Gen Horse Show and AEC spreads OC over 40 days. Sparing the riders for such a long time is not feasibile. Therefore, the organisers be requested to complete the events within maximum 20 days.

Points Decision Action to Remarks be taken by (b) Secy Gen brought out that both Secy Gen 61 CAV & RVC Centre & College Member have declined to conduct AEC Tent Endurance/NEC Endurance & JNEC Pegging Endurance due to lack of suitable track. The EC directed that the event be done away with.

However, Col Sarpartap Singh (Retd) suggested that he will explore the possibility of conducting NEC Endurance alongwith All India Indigenous Horse Show and Endurance Ride to be held from 01-06 Dec 2016. The EC directed that if IHSI is ready to org the events then the events be alloted to them. (c) NEC Tent Pegging, International VP (Tech) & Asian Tent Pegging:- Both the bids for the subject event i.e from & Equiwings Sports Ltd & Equestrian Sports Academy have been rejected Secy Gen by the EC and directed that NEC Tent Pegging be conducted by one of the ogranisaiton such as RVC/ASC/APRC or any other ogranisations who is willing to conduct the event. Further, possibilities be explored to conduct the International and Asian Tent Pegging Championship alongwith DHS 2017. (d) Trials for 18th Asian Games:- The EC directed that Two trials for eventing discipline shall be conducted in the calendar year 2016-17. For Dressage & Show Jumping all six trials shall be conducted in the calendar year 2017-18 as they are less time consuming. AGENDA -IV 7. Tenure of Office Bearers Decisions of EC:- The EC perused all Secy Gen of EFI & Amendments in the ammendments and approved for Statutes. The Secy General ratification by the AGM. briefed the house regarding the need for amedment of tenure of The President directed the office bearers of EFI. Details of Secy Gen to obtain legal opinion Tenure amendment to statutes about the applicability date of the regarding Office Bearers of EFI is amended statutes. attach at Appx ‘D’.

Points Decision Action to Remarks be taken by AGENDA –V

8. Trg of Selected Riders abroad. Decisions of EC:- The EC VP (Tech) The point was covered by VP (Tech) on applauded the proposal of VP VP (Fin) absence of VP (Fin) who was supposed (Fin) and stated that it would be a to brief the house on the agenda. VP mile stone for the Indian riders. (Tech) informed the house that VP (Fin) has proposed for training of 14 Inidan The President directed VP riders abroad for which he will bear all the (Tech) to seek a written proposal expenses of trg, lease of horses, accn, on the matter for further action. equipments till the end of Asian Games 2018. He further informed that out of 14 riders 04 riders are to be nominated by the VP (Fin) and remaining are to be shortlised by the NF. AGENDA –VI

9. Secretary General’s Briefing 9.1 Import of Horses. The Secy Gen Decisions of EC:- The EC Secy Gen informed that due to continuous praised the efforts. The President persuasion by this NF, the Ministry of directed that the matter be Youth Affairs & Sports has finally taken pursued and taken to a up a case with Central Board of Excise & conclusive end. Customs, Ministry Of Finance vide letter No 27-2/2016-SP-III dt 30 Jun 2016 to waive off customs duties on import of sporting horses. 9.2 Re-Formation of Committies. Decisions of EC:- The EC Secy Gen The Secy Gen flashed the names of the perused all the names who are to members and recommended the EC to be included in the committies and include them in following committies of approved. However, the EC EFI. recommended name of Maj Gen P P Singh for inclusion in the (a) Advisory Committee Dispute Resolution and (b) Bid Evaluation Committee Disciplinary Committee. (c) Media & Publicity Committee (d) MembershipScreening Committee The President directed (e) Dispute Resolution and that willingness of all the Disciplinary Committee members be sought in writing.

Committeewise names are att at Appx ‘E’

Points Decision Action to Remarks be taken by 9.3 Non payment of Subscriptions. Decisions of EC:- The EC Secy Gen The Secy informed the house about the perused the details and details of clubs/units and individual recommended for termination of members who have not paid their membership of all the members subscription from 2010 to 2016. Details att at as per Appx ‘F’. He further who have not paid subsciption proposed that membership of such upto FY yr 2013-14. members who have not paid their subscription for three years be terminated. 9.4. Income Tax : Surplus Income for Decisions of EC: After deliberate VP (Sports Devp) the Financial Year 2015-16. The Secy discussion the President directed VP (Tech) Gen informed that as per the advice of that efforts be made to spend all VP (Fin) chartered accountant and terms & the amount in a constructive Secy Gen conditions of income tax Act 1961 under manner so that minimum income & section 12A, the Federation must have to tax is required to be paid. He Member spent the surplus income for the financial further directed that possibility of North year 2015-16 i.e approx amount of Rs having permanent accomodation 1,22,000,00.00 (Rupees one crore twenty for EFI be explored out of the two lac only) within coming five years of available fund and at the same period for which a proper expenditure time he directed that 40% of the plan is required to be submitted to income amount be spent towards tax department before 31 Jul 2016 by this infrastructure development, 30% National Federation. He further informed of the amount should be that in case, this federation fails to expended towards organising execute the planned expenditure of training camps and remaining surplus fund within the stipulated time 30% for conduct of various frame as per the plan, then NF has to pay events. Further based on a the income tax @ 30% on the remaining proposal given by member North surplus fund. Col NS Sandhu to have our own

He added that all the expenditures trg curriculum org after preparing being planned have to be borne a proper trg manual, the President independently by this federation. In case directed him to put up a proposal of receipt of any financial assistance in in totality for consideration. terms of Government grant/sponsorship against the planned project that will lead to pay incometax for that amount also under sec 12a.

Executive committee members were requested to forward their recommendation/suggestions to reach this federation by 26 Jun 2016. However due to non reciept of any worthwile proposal from members of EC, the Secy Gen presented certain proposals which are att as Appx ‘G’

Points Decision Action to Remarks be taken by 9.5 Corpus Money:- The Secy Gen Decisions of EC: The house Secy Gen informed the house that a very few state appreciated the proposal and association, clubs and institutions come approved. Mr Siddhartha forward to bid for the event being Sharma, Member Region (North organised under the aegis of EFI. the East) stated that at regional level reasons for the same may be as under:- raising sponsorship is a herculean task. He suggested (a) Very few sponsors coming that the NF must financially forward to support the events. help the regional clubs in organising events. (b) Corpus money being asked by the Federation too high. On the same the President directed that on (c) Entry fees collected by the successful completion of OC barely enough to meet the regional events by a regional requirement of corpus money club, after depositing the thereby leaving hardly any money refundable corpus money, they for conduct of the events. be given an incentive of Rs 50000/- (Rupees fifty thousad The Secy Gen proposed that to only) in addition to the refund of encourage more number of Rs 50,000/- corpus money clubs/institution to bid for event (except deposited by the Organising National / International) a refundable Committee. corpus money of Rs 50,000/- be asked from the OC alongwith the bids. On successful completion of the events the corpus money be refunded to the Organising Committee which they may use for development of their infrastructure. The refundable corpus money be forfeited in case the Organising Committee fail to conduct the event after acceptance of the bid. Once equestrian sports become popular and more number of clubs/institution come forward with bids in future, the corpus money be reinstituted in future if the fund position demands so. At present the fund position is sound to support such cause for development of sports.

Points Decision Action to Remarks be taken by 9.6 EFI Office Accomodation. The Decisions of EC:- The house Secy Gen Secy Gen informed the house that discussed about the subject Equestrian Federation of India (EFI) since and provisioning of fund for its inception in 1967 is having no the same. The Secy Gen permanent accommodation for its informed that he had liaised secretariat and has been shifted to with local military authority various places. regarding availabilty of land/building for the purpose. The present location has been He also informed that Local earmarked for establishment of military Military Auth had requested for hospital and at short notice from the a letter from the QMG’s military authority, the location may have Branch to pursue the matter. to be vacated in near future. Suggestions Col R S Yadav suggested to were aseked from all EC Members. The look for an office space in Secy Gen informed that although having Gurgaon (Gurugram). a permanent accomodaiton was suggested by each and every one but The President rejected the matter of availability of fund has been the suggestion of Col R S a matter of discussion. Yadav and stated that the Secy Gen frequently has to travel to Sena Bhawan for discussion of various matters with the President/VPs. Therefore, the site selected should be such it is convenient for both the officials of EFI/Members. He further directed the Secy Gen to liaise with Director Coord for initiating the letter from QMG’s Branch to HQ Delhi Area regarding allotment of any land/building other than A1 defence land. 9.7 Tent Pegging Rule. The Secy Decisions of EC: The house VP (Tech) Gen informed the house that there is a unanimously agreed and Secy Gen significant difference between EFI tent approved the same. & pegging rule and ITPF tent pegging rule. Jt Secy He also stated that for conduct or (Tech) participation in any international tent pegging event in India or abroad it is required to incorporate ITPF tent pegging rule in our national tent pegging rule.

Points Decision Action to Remarks be taken by 9.8. International tent pegging Decisions of EC: The house Secy Gen tournaments. The Secy Gen informed directed that the Federeation the house that ITPF has informed that will not participate in the the following International tent pegging events. tournaments are being organised by Equestrian Federation of Pakistan (EFP) :- (a) Master tournament above 45 years old in November 2016

(b) Prince Malik Ata tournament in Feb 2017 9.9. CSI-CH-J-Y-B: Tehran. The Secy Decisions of EC: The house Gen informed the hosue that following perused the results. junior riders represented the country in CSI-CH-J-Y-B held at Tehran wef 05 to 09 Jul 2016 “at cost to the government”.

(a) MrAaditya Vikram Bhattacharya (b) Ms Mahira Sharif Furniturewala (c) Ms Shambhavi Ajila (d) Chef D-Equipe: Lt Col Sandeep Dewan (Retd)

He also informed that Ms Mahira Furniturewala has won bronze medal in the friendly competition. 9.10 Equine Anti Doping and Direction of the President:- VP (Vet) Controlled Medication Sampling:- The The President directed the VP Secy Gen Secy Gen informed the house that a case (Vet) to pursue the case with & has been taken up by this NF with FEI for FEI and obtain accreditation of Jt Secy inclusion of National Dope Testing NDTL as one of the FEI (Adm) Laboratory (NDTL) in the list of FEI approved reference approved reference laboratories, if it laboratories for welfare of meets the requisite criteria. The equine species of this country. Federation aslo requested FEI that a technical representative could visit the laboratory in India and suggest remedial measures if any for meeting the requisite standard of FEI approved reference laboratorie. Detailed information is attached as per Appx ‘H’

Points Decision Action to Remarks be taken by AGENDA – V

10. Important letters/mails from ministry/members 10.1 Emails from Col Sarpartap Decisions of EC:- The EC decided Singh (Retd) the following:-

(a) Regarding participation of (a) Foreign rides are permitted to Secy Gen foreign riders in events in india participate in all regional events.

(b) Chairman Tent Pegging of Secy Gen (b) Request for inclusion of tent pegging in Asian Games 2018 AEF i.e Maj Gen N S Rajpurohit,

VSM has confirmed that he will be

taking up the case with AEF

the EC as there are a No of at Pune in colaboration with Army and Racing auth at Pune equestrian clubs existing at Pune.

(d) Introduction of postal (d) The point was turned down by vote in place of proxy vote the EC as it is not possible.

(e) The EC directed that (e) Gradation of equestrian certificates will be issued only to Secy Gen sports for purpose of school medal winners of JNEC. No college and university participation certificate shall be admissions issued to other participants.

10.2 Email from Lara Becker for Decisions of EC: The EC directed Secy Gen Recognition of Sporthorse that detailed information on the firm Studbook India LLP for be asked from the concerned people becoming a member of the World and put up to the EC for further Breeding Federation for decision. Sporthorses 10.3 Email from Australia NF for Decisions of EC:- The EC approved VP (Tech) promotion to FEI Level 1 Steward the same. The Secy Gen informed & and refresher seminar for that all applications received from the Secy Gen Stewards Jumping - Sydney (Aus) officials of this NF for the subject – 17-21 Aug 2016. couse shall be scrutinised before fwd to Aus NF. AGENDA – VI 11. New Memberships. The Decisions of EC:- The house perused Secy Gen Secy Gen flashed all new all the names and recommended for applications (Individual/club) for EFI grant of EFI Membership. Membership before the house. List of Members is att at Appx ‘J’

Appx A

AGENDA POINTS : AGM 2016

S.NO AGENDA POINTS

Agenda No I : Confirmation of the minutes of last Annual General Body Meeting as circulated and uploaded on website.

Agenda No II : Secretary General’s Report.

Agenda No III : Passing of Audited Statement of Accounts 2015-16.

Agenda No IV : Approval of Proposed Annual Expenditure 2016-17.

Agenda No V : Approval of Calendar of Events 2016-17.

Agenda No VI : Amendment in Statutes.

Agenda No VII : Amendment of Technical Guidelines 2013

Agenda No VIII : New Memberships.

Agenda No IX : Points received from members.

Agenda No X : Elections of Executive Committee and Selection Committee. As per Appendix `A’.

Appx ‘B’

DRAFT SELECTION CRITERIA 18th ASIAN GAMES, JAKARTA : 18 AUG TO 02 SEP 2018

1. Proposed technical standards for various disciplines of equestrian have been officially communicated to EFI by the org committee 18th Asian Games. Based on technical standards for Dressage, Jumping and Eventing, the following selection procedures have been formulated and shall be implemented as under:-

2. Events.

(a) Dressage Team - Prix St-George (Test)

Dressage Indl - Intermediate - I (Test) and Intermediate (I) Free Style to Music

(b) Jumping Team - Height - 1.45m

Jumping Indl - Height - 1.50m

3. Selection qualifiers/trials for the 18th Asian Games for Dressage, Jumping & Eventing will be conducted by the Equestrian Federation of India between 01Jan 2017 to 31 May 2018 and the technical standards for qualification are att as Appx.

4. In case of change in criteria of the Asian Games this criteria will be revised accordingly.

5. Dope Testing will be conducted in all the trials and during the Coaching Camps before the definite entries are sent to the Asian Games OC.

Eligibility

6. Riders : A rider must be citizen of India with a valid passport.

7. Age of rider : 16 yr old (on the day of commencement of first trial).

8. Horse : Eventing : 06 Yrs and above are eligible (born in 2012 or before) Dressage : 07 Yrs “ “ (born in 2011 or before) Jumping : 08 Yrs “ “ (born in 2010 or before)

9. Quarantine : In accordance with the quarantine/health protocols formulated by the Org Committee in consultation with FEI.

Restriction on horses

10. There shall be no grade restriction on horses. However, for CCI 1* only qualified horses will be eligible as per MER Criteria of FEI. Horses nominated for a particular discipline e.g Dressage/ Jumping/Eventing shall only be allowed to participate in a discipline for which the horses are nominated. Under no circumstances a rider/horse combination shall be allowed to participate/compete in other disciplines. However rider can participate on a different horse in a different discipline

Technical standards for selection qualifiers/trials for Dressage (indl & team)

11. The test for selection of Dressage Team & Indl will be Prix St-George (Test) and Intermediate - I (Test) and intermediate (1) free style to music respectively. For a team or Indl entry, a rider will have to score mini 67% & 70% respectively in each selection qualifier/trial. A total of 06 trials will be conducted, four best performances as a horse rider combination will be considered for selection of team. At least 03 member jury will judge all the selection qualifiers/ trials and the composition of jury will be as under. Any trials less than the above qualifying percentage will not be considered.

(a) Prix St-George (Test) - Foreign jury - 02 members and FEI/Indian jury - 01 members

(b) Intermediate - Intermediate-I (Test) and intermediate (1) free style to music

Foreign jury - 02 Indian jury - 01

Jumping Indl/ Team (CSI 2* Standard)

12. The height for all the selection trials will be 1.45m. Minimum 66% of the jumping course will be of full height and spread. A total of 06 qualifiers/ trials will be conducted, 04 best performances (as a horse rider combination) will be considered towards calculation of Indl / team merit. The indl will only be considered for selection if his/her score does not exceed 24 penalties (including time) in total four trials. In case, the team of 3 / 4 riders are not getting selected for Asian Games and if any rider wants to qualify for Asian Games for individual category then he has to participate in minimum three trials of 2 rds competition at the height 1.5 mtr and score of best 2 trials will be taken into account. The competitor should not incur more than 12 penalties in one trial and not more than cumulative 20 penaties in two trials.

13. All the selection trials for jumping (Indl/Team) competition will be judged by the following officials :-

(a) Jury - 03 (b) FEI Course Designer - 01

Eventing (Indl & Team)

14. A total of 06 trials will be conducted of which scores of best four results will count towards selection. The technical standard of selection trials will be of CCI 1* level.

15. To equate all the riders participating in trials in India and abroad the least aggregate of the penalties of the four selection trials in order of merit will count towards the selection of team / indl members. Any score more than 60 penalties will not be counted towards selection.

16. All the selection trials will be held under the following officials :-

(a) Jury - 02 FEI Judges 01 Foreign Jury

(b) Course Designer - FEI CD

(d) Chief Steward - FEI Listed

(e) One foreigner - TD/CD

RIDERS BASED ABROAD

17. Official score sheet/results of the FEI competition duly endorsed by the President ground jury and TD will be communicated. Telephonic intimation with in 24h by the rider is mandatory on completion of the competition for compilation of results . The specifications of the show jumping course duly endorsed by President ground jury and TD will also be forwarded along with the official results.

Selection of riders/horses based abroad

18. On basis of the foregoing experiences, following is the criteria for considering selection of riders/horses based abroad:-

(a) Technical standards and specification for all trials in all disciplines for riders/horses abroad will be same as standards for riders/ horses in India. For Dressage only CDI / National Championship/ Eventing CCI / National Championship and for Jumping only CSI** / National Championship will be considered.

(b) Cut off date for selection of riders /horses abroad will be same as for riders/horses in India (31 May 2018 ).

(c) Performance of the rider and horse desired to be entered will be considered as a combination in FEI official competitions/ National Championships.

(d) The riders will be required to strictly comply with all quarantine/vet health protocols, requisite vaccinations and lab testing for specified diseases in OIE approved laboratories as per guidelines laid down by the org committee of host country. The rider will be required to have all knowledge of the veterinary and quarantine rules/health protocols for the Games as applicable to his/her horse’s location. Whilst the federation will facilitate all administrative requirements of riders based abroad with the Ministry of Youth and Sports affairs in India. However it will be the rider’s responsibility to keep abreast of all the requirements and inform the Federation in advance of the same. Federation will not be responsible for not forwarding the entry of the rider by the date specified if there is a failure on part of the rider to submit any information asked for by EFI by the due date.

(e) If the horse selected is unsound for any reason, it will not entitle the rider to be considered as an entry on different horse (as a horse rider combination) unless qualifying result are communicated on the second horse as well within the stipulated time.

19. MECHANISM - PERFORMANCE/ MONITORING FOR RIDERS BASED ABROAD: Performance of selected/reserve Rider based abroad will be critically monitored as horse rider combination by a member of Selection Committee. Member Selection Committee will visit venue and monitor the performance level of rider, fitness of horse and Veterinary Protocol, if required. They will render report to Selection Committee and National Federation.

20. The under mentioned reasons/points given by the riders based abroad or desiring to be selected on horses leased/being imported from abroad are unacceptable to the National Federation towards the selection for the 18th Asian Games for team/individual competitions of all disciplines.

(a) Rider requesting for additional/exclusive trial.

(b) Results of riders will also be matched from the results on FEI Website for the FEI Competitions.

(c) Identification of the horse and rider combination desired to be selected is not made clear till the last stage or the horse finally intended for the competition is different than the horse whose results have been intimated to the federation earlier for selection.

(d) Consent letter from the owner/lease stating that the horse will be made available to the rider and National Federation to be fielded as an Indian entry in Asian Games is not sent by 31 May 2018.

(e) Location of the horse and expenses in freight/ to and from location of horse to venue of the Asian Games competition are to be furnished by 31 May 2018 for seeking budgetary support for the Indian team from Ministry.

(f) A FEI VET’S certificate to effect that the horse is sound, free from infections/contagious diseases and not having any prohibited substance (dope tested) at the time being considered towards selection is not forwarded by 31 May 2018. It will be the responsibility of the rider to ensure that the horse has been given the mandatory vaccinations based on vet protocols required by the host country as per laid down schedules and guidelines in vogue.

21. Indian riders based abroad and selected to represent India will only be allowed to have one person as coach/groom/vet/horse owner to accompany them to the games on Government cost.

General procedures to be followed for riders based in India/abroad

22. The rider will certify before commencement of qualifiers/trials/competitions that he/she will abide by the selection criteria laid down by the federation. A written consent (as Appendix ‘A’) (as per Appendix ‘B’) in this regard shall be communicated to the federation before commencement of first trial/qualifier. In case of minors, the parents/guardians consent shall be communicated to the federation by 01 Jan 2017.

23. No additional/special competition or trial will be held after the designed trials/ competitions for qualification. At least one out of five Selection Committee members will witness all the trials.

24. Selection will be based on aggregate of penalties incurred in the completion of all trials in India/abroad towards calculation of merit if the qualifying results as laid down by Selection Committee are met by the horse rider combination in each discipline.

25. Riders riding 02 or 03 horses with cumulative penalties incurred on each horse will not be clubbed for the benefit of the rider for calculation of merit. Points/ penalties earned by the rider will be maintained on each horse (horse-rider combination) till final trial and merit will be worked out at the end of the trials by the selection committee on 31May 2018.

26. At the end of qualifiers/trials/competitions in India/abroad, Selection Committee will select riders & their horses for each discipline by 01 Jun 2018. All selected and reserve riders will attend the coaching camp under the Indian and foreign coaches (except riders based abroad). The final selection of the team will be done keeping in view their merit in the selection trials, fitness of the horses/riders during the coaching camps (as a horse rider combination). The selection for the team, individual and reserve riders for each discipline will be as under :-

(a) Dressage - 6 riders (probables). (b) Jumping - 6 riders (probables). (c) Eventing - 6 riders (probables).

27. Selection committee will select the following officials for each discipline based on competence, knowledge and experience after official declaration of PROBABLES:-

(a) Indian coaches for each discipline. (b) Manager (c) Vet Doctor (d) Assistant Vet Doctor (e) Quarantine Protocol Officer (f) Farrier

28. The Selection Committee in their minutes will give details of all the individuals who have applied for the post of Indian Coaches for each discipline, Doctors, managers farriers etc. with their credentials and modalities of selection to the Executive Committee, IOA, SAI & MYAS.

29. Selection Committee will also select the Indian Equestrian Team Manager based on competence, experience, exposure and knowledge of rules and regulation of the sport. He should not be a senior officer and should be in a position to meet the administration/ managerial requirements of the Team so that the riders and the Coaches are free to concentrate in training/competition. The manager will be associated with the Team for a minimum period of 06 months prior to scheduled departure.

30. The entire Selection Committee will convene for Selection of the team by 31 May 2018. This date for selection of the Indian team will apply for all riders and horses, based in India or abroad.

31. After the Indian Team has been selected for the Asian Games, the National Federation is empowered to explore the possibilities of leasing better quality horses from abroad for improving the chances of Medal for the selected team, if required.

32. At least one or two Selection Committee members will watch all the selection trials and hold discussion with coaches, jury members, organizers, vet doctors and competitors. This will facilitate better selection process and understanding about riders and horses.

33. Post selection of probables, the order of merit shall be sacrosanct unless there is steep drop in performance during coaching camps or the horse/rider become unfit due to some unforeseen circumstance . However under no circumstances will the coach give one horse to another rider without the consent of the selection committee who will also take the views of the original rider, other team members, foreign and Indian coach before taking the final decision.

34. All selected probables for all the disciplines will be considered as probables till Selection Committee in consultation with Indian and foreign coaches for each discipline again reviews the entire selection process before submission of definite entry. Fitness of riders and horses, horse-rider combination, performance during camps and original merit will be of paramount importance and will be taken into consideration for final selection of individuals/teams. The entire selection process will be reviewed by the selection committee in consultation with coaches, vet doctor and executive committee before definite/confirmed entries are forwarded to organizing committee of the Asian Games in order to ensure best teams/individuals are selected to win medals for the country. In case of a change in original merit of team/indl entries, the selection committee will be bound to endorse complete justification on selection/weeding out of a horse-rider combination.

35. Note: EFI reserves the rights to amend its selection criteria as necessary, particularly where there is a change to the qualification system or circumstances affecting the nomination/entries process.

TECHNICAL STANDARDS FOR 18TH GAMES

DRESSAGE

1. Entry : 03 riders and 03 horses.

2. Min age of rider : 16 yrs and above.

3. Min age of horse : 07 Yrs and above (born in 2011 or before)

4. Level :

Team : Prix St-George (Test) Dressage Indl : Intermediate - I (Test) and intermediate -1 free style to music

EVENTING

1. Entry : 04riders and 04 horses

2. Min age of rider : 16 yrs and above.

3. Min age of Horse : 06 Yrs and above (born in 2012 or before)

4. Level : CCI1* Ch

JUMPING

1. Entry : 04 riders and 04 horses.

2. Min age of rider : 16 yrs and above.

3. Min age of Horse : 08 Yrs and above (born in 2010 or before)

4. Level

(a) Team Competition : Height 1.45m

(b) Individual Competition: Height 1.50m

Trials : A total 06 trials for Eventing, Dressage and Jumping competitions will be conducted between 01 Jan 2017 to 30 Mar 2018.

Selection: Selection of team/indl/reserve (Probables) : 01 Jun 2018.

Appx ‘C’ TENTATIVE CALENDER : 2016-17

S. TENTATIVE DISCIPLINE EVENTS VENUE ORGANIZER REMARKS NO DATES

1. 10-28 AUG ALL DISCIPLINE CHINKARA HORSE SHOW & REL JAIPUR 61 CAV 2016

2. 01-18 SEP AEC All ARMY EQUESTRIAN CHAMPIONSHIP JAIPUR 61 CAV REL JAIPUR 2016 DISCIPLINE (CCI1*,CIC2**,PRE-NOVICE & NOVICE INCL TENT EVENTING) & REL PEGGING 3. 03 OCT ALL DISCIPLINE MEERUT HORSE SHOW MEERUT RVC C & C REL MEERUT (ORG 10 Oct 2016 & AEC ENDURANCE DECLINED TO REL CONDUCT AEC ENDURANCE DUE TO LACK OF SUITABLE TRACK) 4. 20-30 POLICE MEET ALL INDIA POLICE MEET NPA, HYDERABAD EVENT POSTPONED OCT 2016 & REL HYDERABAD TO 02 JAN TO 10 JAN 2017 5. 20 Oct 2016 DRESSAGE COACHING CAMP DELHI (NCR) 61 CAV/APRC 05 Nov 2016 DRESSAGE (Selected Riders)

6. 03-05 NOV DRESSAGE FEI WORLD CHALLENGE DELHI (NCR) APRC/ CONFIRM AS PER FEI 2016 DRESSAGE 2016 & REL EXCELLENTIA CALENDAR EQTN REL DELHI CENTRE 7. 07-09 NOV DRESSAGE FEI WORLD CHALLENGE DRESSAGE BANGALORE EIRS CONFIRM AS PER FEI 2016 2016 CALENDAR & REL BANGALORE REL

2 S. TENTATIVE DISCIPLINE EVENTS VENUE ORG REMARKS NO DATES

8. 12-13 NOV 2016 FEI FEI CHILDREN’S INTERNATIONAL JALANDHAR PAP CONFIRM AS PER FEI CHILDREN CLASSICS (SILVER/BRONZE) TOUR CALENDAR JUMPING & REL REL JALANDHAR

9. 15 – 25 EVENTING NEC EVENTING (PRE-NOVICE, NOVICE, BANGALORE ASC C & C REL BANGALORE NOV 2016 CCI ONE STAR & CIC TWO STAR), BANGALORE HORSE SHOW & REL 10. NOV-DEC SHOW EGC INVITATIONAL ALL INDIA 6 BAR DELIHI EGC BID WITH 10% JUMPING CHAMPIONSHIP CORPUS RECD ON 09 MAY 16 11. 01 NOV TO TENT COACHING CAMP DELHI 61 CAV/APRC 15 NOV 2016 PEGGING (SELECTED RIDER FOR SELECTION OF TEAM TO REPRESENT INDIA IN INTERNATIONAL TENT PEGGING) 12. 20 NOV TO TENT NATIONAL TENT PEGGING / DELHI/NCR EQUWINGS BID RECD ON 01 APR 30 NOV 2016 PEGGING INTERNATIONAL & ASIAN TENT SPORTS 16 PEGGING & REL DELHI/NCR REL GURGAON/ EQUESTRIAN BID RECD ON 20 JUN NCR SPORTS 16 ACADEMY (ESA)

S. TENTATIVE DISCIPLINE EVENTS VENUE ORGANIZER REMARKS NO DATES 13. 01-06 DEC ENDURANCE ALL INDIA INDIGENOUS HORSE DUNDLOD & RAJASTHAN BID RECD ON 24 SHOW & ENDURANCE 2016 JAIPUR EQTN ASSN APR 16 (REQUESTING FOR WAIVER OF CORPUS MONEY) 14. 02-11 DEC SHOW FEI WORLD CHALLENGE BANGALORE ECE CONFIRM AS PER 2016 JUMPING JUMPING FEI CALENDAR CAT- A, B, C – 2016 REL BANGALORE & REL 15. 04-13 DEC SHOW FEI WORLD CHALLENGE DELHI 61 VAV CONFIRM AS PER 2016 JUMPING JUMPING FEI CALENDAR CAT A, B, C – 2016 REL DELHI & REL 16. 4TH WEEK JNEC 2016 JNEC 2015 & DELHI 61 CAV/APRC DEC 2016 TO EXCL ALL INDIA PRELIM SHOW 1ST WEEK ENDURANCE JUMPING JAN 2017 17. 10 – 15 JAN NEC NEC DRESSAGE (ALL GRADES) DELHI 61 CAV/APRC 1ST TRIAL FOR 2017 DRESSAGE 18TH ASIAN GAMES (DRESSAGE) 18. 20 JAN TO SHOW COACHING CAMP SHOW MEERUT RVC C & C 05 FEB 2017 JUMPING JUMPING (SELECTED RIDERS) 19. 20 JAN TO EVENTING COACHING CAMP EVENTING MEERUT RVC C & C 05 FEB 2017 (SELECTED RIDERS)

4 S. TENTATIVE DISCIPLINE EVENTS VENUE ORGANIZER REMARKS NO DATES

20. 07 FEB TO NEC JUMPING, NEC JUMPING(NOVICE, GD- MEERUT RVC C & C 1ST TRIAL FOR 18TH 13 FEB 2017 EVENTING (ALL III, GD-II & GD-I ), ASIAN GAMES GRADES) & EVENTING (PRE-NOVICE, (EVENTING & SHOW ENDURANCE NOVICE CCI1* & CCI2*) & JUMPING) NEC/JNEC ENDURANCE

22. 20-25 MAR 2017 SHOW JUMPING CSI-B INTERNATIONAL DELHI EFI & 61 CAV

22. 27 MAR 2017 ALL EVENTS DELHI HORSE SHOW & DELHI APRC 2ND TRIALS FOR 18TH 15 APR 2017 EVENTING CCI1* & CCI2* ASIAN GAMES (DRESSAGE, EVENTING & SHOW JUMPING)

Appendix ‘D’ AMENDMENTS TO EFI STATUTES

SER PAGE ARTICLE PARA FOR RECOMMENDATIONS/AMMENDMENTS Remarks NO NO NO NO

1 4 001 20 ADD-NEW PARA PURPOSE & PRINCIPLES, ARTICLE 001 – PURPOSES

20. Utilization of Fund : The funds and property of the society shall be used only for the purpose and objectives of the Society.

2 47 034 04 DISPOSAL OF ASSETS DISPOSAL OF ASSETS

Should the EFI be wound up, its assets shall be On dissolution of the Society, the net disposed off as decided by the General assets and properties of the Society Assembly. shall be transferred to an association of persons or trust or society having similar purpose and objects of this Society with prior approval of General assembly.

3 48 034 06 ADD -NEW PARA IRREVOCABILITY

6. The Society is irrevocable.

PAGE ARTICLE PARA STATUTES RECOMMENDATIONS/AMMENDMENTS REMARKS NO NO NO 20 013 7 Each member of the Executive Each member of the Executive Committee, shall assume his office on the Committee, shall assume his office on the following day of the conclusion of the Annual following day of the conclusion of the General Assembly Meeting in which the Annual General Assembly Meeting in elections were made and will hold the office which the elections were made and will for a term of two years or till the next Annual hold the office for a term of four years or General Assembly Meeting, whichever is till the next Annual General Assembly later. In the case of the President, Secretary Meeting, whichever is later. All members General and Treasurer the following of the Executive Committee except the restrictions will apply with regard to re- President, Secretary General & Treasurer election may serve a maximum of two consecutive terms followed by a cooling off period of 2 years. For the Govt employees, the order of DOPT is applicable, according to which any Govt servant cannot hold elective office in any sports Federation/ Association for a term of more than four years or for one term, whichever is less. In the case of the President, Secretary General and Treasurer the following restrictions will apply with regard to re- election.

20 013 7.1 They shall not hold office The President can hold the office consecutively for more than a period of eight for a maximum period of twelve years with year , i.e four terms of two year each. or without break i.e. three terms.

PAGE ARTICLE PARA STATUTES RECOMMENDATIONS/AMMENDMENTS REMARKS NO NO NO 21 013 7.2 After having held the office consecutively The Secretary General and the for four years (i.e two terms), they can have an Treasurer may serve a maximum of additional two terms of two years each only , if two successive terms of four years they secure a majority of not less than two-third each after which a minimum cooling of the members of the federation attending the off period of four years will apply to general assembly. However, the maximum seek fresh election to either post. period which a member can serve in an Such a member, on completion of executive committee should not exceed 8 twelve years/3rd term will be granted years/four terms. Such a member, on honorary designation equivalent to the completion of eight years/4th term will be position last held by the individual granted honorary designation equivalent to the concerned. Such members will not be position last held by the individual concerned. entitled to contest any further Such members will not be entitled to contest any elections. such honorary members, further elections. such honorary members, however, will be entitled to attend however, will be entitled to attend meetings as meetings as and when they are invited when they are invited

21 013 10 Elections of the above committee Elections of the above members will be held once in two years or committee members will be held once whenever a vacancy occurs during the General in four years or whenever a vacancy Assembly / Extra Ordinary General Assembly occurs during the General Assembly / from amongst members. All such elected Extra Ordinary General Assembly members will serve a two year term. The from amongst members. All such election process will be guided by bye laws as elected members will serve a four year framed and approved by Executive Committee term. The election process will be from time to time. guided by bye laws as framed and approved by Executive Committee from time to time.

Appx E RE-FORMATION OF COMMITTIES

1. ADVISORY COMMITTEE

LT GEN JAGDISH CHANDER, PVSM, AVSM, VSM (RETD) LT GEN N MOHANTY, PVSM, AVSM, VSM (RETD) MR BVP RAO (IAS) RETD

2. BID EVALUATION COMMITTEE

MAJ GEN B K REPSWAL COL S L REDDY (RETD) MR MANOJ JALAN

3. MEDIA & PUBLICITY COMMITTEE

COL NAKUL YADAV MS KAVITA SWITTENS MR RANDEEP HOODA

4. MEMBERSHIP SCREENING COMMITTEE

BRIG SURENDER YADAV MAJ R S AHLUWALIA (RETD) MR INDERJIT RAJU

5. DISPUTE RESOLUTION AND DISCIPLINARY COMMITTEE

MAJ GEN P P SINGH BRIG T S HASSANWALIA (RETD) DR SUSHIL BALWADA

Appx ‘F’ SUBSCRIPTION NOT PAID S/NO MEMBERSHIP 2015-16 2014-16 2013-16 2012-16 2011-16 2010-16

1 INDIVIDUAL 52 49 26 26 13 2

2 CLUB 40 34 29 22 8 1

3 UNIT 22 17 10 7 - -

4 ASSOCIATION 7 3 2 2 2 1

APPX ‘G’

PROPOSAL FOR INCOME TAX : SURPLUS INCOME FOR THE FINANCIAL YEAR 2015-16

PROJECTS PROPOSED

1. SHOW JUMPING SET - 4 @ 7 + 8 LAC EACH

2. FOOTING FOR DRESSAGE ARENA - 2 @ 20 LAC EACHPERMANENT

3. ACCN FOR EFI OFFICE - 50 LAC (IF LAND IS MADE AVL)

4. COCHING CAMPS FOR DRESSAGE, EVENTING - APPROX 10 LAC EACH

5. SHOW JUMPING (LIKELY TO GET FROM SAI)

6. COVERED DRESSAGE ARENA

7. PURCHASE OF LAND FOR EFI OFFICE

8. PAY INCOME TAX AND INCREASE CAPITAL OF EFI

Appx H

EQUINE ANTI DOPING AND CONTROLLED MEDICATION SAMPLING

1. AS PER FEI GUIDELINES PRESENTLY BLOOD AND URINE SAMPLES ARE BEING DISPATCHED TO FEI APPROVED LABORATORIES AT CENTRAL LABORATORY IN UK AND REFERENCE LABORATORIES AT AUSTRALIA, USA, HONG KONG AND FRANCE WHICH IS TIME CONSUMING AND EXPENSIVE, CHANCES OF SPOILAGE OF SAMPLES ARE ALSO THERE DUE TO DELAY IN TRANSPORTATION TO RESPECTIVE LABORATORIES.

2. IN INDIA WE ARE HAVING A NATIONAL DOPE TESTING LABORATORY (NDTL) WHICH IS ACCREDITED BY ISO/IEC 17025:2005 AND CERTIFIED BY ASSOCIATION OF OFFICIAL RACING CHEMISTS (AORC) FOR PERFORMING HORSE DOPE TESTING.

3. NDTL IS ENGAGED IN HORSE DOPE TESTING OF RACING HORSES BOTH NATIONAL AND INTERNATIONAL SINCE 2014 OF URINE AND BLOOD.

4. THE DOPE TESTING AT NDLT FOR HORSES ARE PERFORMED AS PER GUIDELINES OF AORC AND ARTICLE 6 OF INTERNATIONAL AGREEMENT ON BREEDING. RACING AND WAGERING BY INTERNATIONAL FEDERATION FOR HORSE RACING AUTHORITIES (IFHA).

5. A CASE HAS BEEN TAKEN UP BY THIS NF WITH FEI FOR INCLUSION OF NATIONAL DOPE TESTING LABORATORY (NDTL) IN THE LIST OF FEI APPROVED REFERENCE LABORATORIES, IF IT IS MEETING THE REQUISITE CRITERIA. THE FEDERATION ASLO REQUESTED FEI THAT A TECHNICAL REPRESENTATIVE COULD VISIT THE LABORATORY IN INDIA AND SUGGEST REMEDIAL MEASURES IF ANY FOR MEETING THE REQUISITE STANDARD OF FEI APPROVED REFERENCE LABORATORIES.

Appx ‘J’ NEW MEMBERSHIPS

1. LIFE MEMBERSHIP

(a) Lt Col Bhusana Mohanty - Army Rider (b) Capt Dr Surender Pal (Retd) - Vet Doctor (c) Rfn Sunil - Army Rider (d) Rfn Dinesh Karlekar - Army Rider (e) Rfn B R Jeena - Army Rider (f) Rfn Rohit Kumar - Army Rider (g) Mr Sehaj Virk - Horse Owner & Rider (h) Rfn Tara Singh - Army Rider (j) Rfn Santosh Kumar Das - Army Rider (k) Rfn Anand Tyagi - Army Rider

2. INDL MEMBERSHIP

(a) Col Jagdeep Singh Virk (Retd) - Horse Owner & Rider (b) Mr Jadeja Mitrajsinh A. - Horse Owner & Rider (c) Lt Col Jaivinder Singh - Army Rider (d) ALD (Rdr) Pankaj Singh - Army Rider (e) Swr (Rdr) Nawab Khan - Army Rider (f) Swr (Rdr) Balamurugan G - Army Rider (g) Swr (Rdr) R K Tiwari - Army Rider (h) Swr (Rdr) Sachin Chendel - Army Rider (j) Swr (Rdr) S Dhanraj - Army Rider (k) Swr (Rdr) Arjun Singh - Army Rider (l) Swr (Rdr) Pradeep Jangam - Army Rider (m) Swr (Rdr) Vikas Kumar - Army Rider (n) Swr (Rdr) Prince - Army Rider (o) Swr (Rdr) Nitin Kumar - Army Rider (p) Swr (Rdr) Anirudh Chauhan - Army Rider (q) Swr (Rdr) Praveen Kumar - Army Rider (r) Swr (Rdr) Vaibhav Kumar - Army Rider (s) Swr (Rdr) Aditya - Army Rider (t) Swr (Rdr) Anuj Kumar Dhama - Army Rider (u) ALD (Rdr) Gagandeep Sharma - Army Rider