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17 June 2021 Commencing at the Conclusion of Council Public Business Tokoroa Office: Phone (07) 885 0340 Fax (07) 885 0718 Putaruru Office: Phone (07) 883 7189 Fax (07) 883 7215 Tirau Agency (Information Centre): Phone (07) 883 1202 Private Bag 7 (Torphin Crescent) Tokoroa 3444 ⬧ Website: www.southwaikato.govt.nz ⬧ Email: [email protected] Corporate and Regulatory Committee Meeting PUBLIC BUSINESS AGENDA A Corporate and Regulatory Committee Meeting will be held in the Council Chamber, Torphin Crescent, Tokoroa on Thursday 17 June 2021 Commencing at the conclusion of Council Public Business OUR VISION “Healthy people thriving in a safe, vibrant and sustainable community.” TM the South Waikato … discover it … live it … love it … Corporate and Regulatory Committee Reporting to Council Constitution Full Council Meeting frequency Six-weekly Objective To overview and, where necessary, determine activities in the Community and Corporate & Regulatory Groups Scope of activity • Enforcement of statutes, bylaws and rules including resource management, health, plumbing and drainage, sale of liquor, noise, air pollution, dangerous goods, dog control, animal/stock control, litter, general bylaws, building and traffic enforcement, emergency management and Civil Defence • Development of appropriate control mechanisms identified by the Council or referred by staff • Initiate, discontinue or give instructions on legal proceedings within the scope of the Committee activities • Monitor the Community and Corporate and governance, information technology, strategic policy and projects and business improvement activities of the Council • Consider and determine such reports as are placed before the Committee regarding the activities of the Community and Corporate & Regulatory Group • Consider and determine matters which would normally fall within the Scope of Activity of the Community and Assets Committee Power to act • Pursuant to Clause 32 of Schedule 7 to the Local Government Act 2002, the Council delegates all of its responsibilities, duties and powers to the Community and Corporate & Regulatory Committee with the following exceptions required by the LGA (which are also stated in Section 1.1 of this document). Management responsibility Group Manager Community and Corporate & Group Manager Regulatory Attendees Members Chairperson A Ngāpō Mayor J Shattock Deputy Mayor W Machen Councillors H Daine M Glucina A Jansen T Lee H Nelis G Petley P Schulte S Wallace Tīrau Community Board (Chairperson) K Purdy Staff Chief Executive B Smit Group Manager Assets T Anderson Group Manager Regulatory S Robinson Group Manager Community and Corporate G Naidoo Chief Financial Officer F Ferrar Communications Manager K Fabrie Executive Support Team Leader (Minutes) B Morunga Agenda Confirmed by: B Smit Chief Executive RECOMMENDATIONS contained in reports are NOT to be construed as COUNCIL DECISIONS. Refer to Council minutes for RESOLUTIONS. C & R PUBLIC Agenda – 17/06/2021 3 Order of Business 1. Apologies ................................................................................................................. 4 2. Confirmation of Agenda .......................................................................................... 4 3. Conflicts of Interest ................................................................................................. 4 4. Confirmation of Minutes .......................................................................................... 5 4.1 Confirmation of Minutes - Public ................................................................................ 5 5. Reports ................................................................................................................... 12 5.1 Executive Group Report – June 2021 ...................................................................... 12 5.2 Community and Corporate Group Report – June 2021 ............................................ 20 5.3 Regulatory Group Report – June 2021 .................................................................... 27 5.4 Performance Report to April 2021 ............................................................................ 36 5.5 Audit Engagement Letter 2020-21 Annual Report .................................................... 65 6. Members Information Requests ........................................................................... 77 7. Public Excluded—Resolution to Exclude the Public .......................................... 77 1. Apologies 2. Confirmation of Agenda 3. Conflicts of Interest C & R PUBLIC Agenda – 17/06/2021 4 4. Confirmation of Minutes 4.1 Confirmation of Minutes - Public Document Information Report To: Corporate and Regulatory Meeting Date: Thursday, 17 June 2021 Author: A Ngāpō Author Title: Chairperson Report Date: Friday, 28 May 2021 Purpose of Report This report is for information purposes only. The purpose of this report is to present past Minutes. Recommendation Corporate and Regulatory Committee - Thursday 6 May 2021 Public Business 1. That the Minutes of the Public Business of the Corporate and Regulatory Committee Meeting held on Thursday 6 May 2021 are confirmed as a true and accurate record and the Recommendations therein approved. 2. That the Action Sheet, as attached, be received. C & R PUBLIC Agenda – 17/06/2021 5 Corporate and Regulatory Committee Meeting PUBLIC BUSINESS MINUTES A Corporate and Regulatory Committee Meeting was held in the Council Chamber, Torphin Crescent, Tokoroa on Thursday 6 May 2021 Commencing at 1.00pm Attendees Members Mayor (Deputy Chairperson) J Shattock Deputy Mayor W Machen Councillors M Glucina T Lee P Schulte S Wallace G Petley H Daine A Jansen H Nelis Tīrau Community Board K Purdy Staff Chief Executive B Smit Group Manager Assets T Anderson Group Manager Regulatory S Robinson Group Manager Community & Corporate G Naidoo Chief Financial Officer F Ferrar Communications Manager K Fabrie Executive Support Team Leader (Minutes) B Morunga 1. Apologies 21/108 Resolved Cr Lee / Cr Schulte That apologies from Cr Ngāpō and Cr Jansen (to be excused at 3.30pm), be received and sustained. C & R PUBLIC Agenda – 17/06/2021 6 2. Confirmation of Agenda The Agenda is confirmed with no amendments. 3. Conflicts of Interest No conflicts of interest were received. 4. Confirmation of Minutes 4.1 Confirmation of Minutes - Public Matters of fact: Cr Lee commented that Ms Kerry Purdy was not on the list of attendees. The minutes secretary has noted. 21/109 Resolved Cr Lee / Cr Schulte Corporate and Regulatory Committee - Thursday 25 March 2021 - Public Business 1. That the Minutes of the Public Business of the Corporate and Regulatory Committee Meeting held on Thursday 25 March 2021 were confirmed as a true and accurate record and the Recommendations therein approved. 2. That the Action Sheet, as attached, be received. Matters arising: No matters were raised. 5. Reports 5.1 Executive Group Report – April 2021 Mr Smit presented the report. Mr Bowden provided highlights from the reporting period on housing supply in the district and his discussions with Kainga Ora. Public relations coverage has been positive in the reporting period with regard to a number of encouraging stories across social media platforms. 21/110 Resolved Cr Machen / Cr Schulte That Report No 2021–554401, Executive Group Report – April 2021, be received. 5.2 Community and Corporate Group Report – April 2021 Mr Naidoo provided highlights: • The Long-Term Plan consultation and engagement period had been widely promoted across the district. • Provided statistics on the number of submissions received and public meetings held. C & R PUBLIC Agenda – 17/06/2021 7 • The Strategy and Engagement team is producing documentation for the hearings that are scheduled to take place on 17, 18 and 19 May 2021. • Elected Members expressed their appreciation to staff for all the efforts on the LTP consultation. 21/111 Resolved Cr Wallace / Cr Lee That Report No 2021-554400, Community and Corporate Group Report – April 2021, be received. 5.3 Regulatory Group Report – April 2021 Mrs Robinson provided highlights: • The District Licensing Committee members training was well received by attendees. • Staff are pleased to see the increase in noise contractor call-out response levels. • The Gambling Class 4 and Racing Board Policy is due to be presented to Council with particular focus on the level of public engagement, reporting and consideration of social impacts. • Cr Nelis noted that he is the South Waikato Environmental Initiatives representative for Council and has not been invited to attend meetings. Staff will follow up. 21/112 Resolved Cr Daine / Cr Wallace That Report No 2021-554402, Regulatory Group Report – April 2021, be received. 5.4 Performance Report to March 2021 Ms Ferrar presented the report. Ms Ferrar provided an update on the capitalisation of assets and provided clarity on Council’s funding and accounting systems. Elected members requested an update on the balance of the Tīrau Community Board targeted rate reserve and the balance of the ex SWIF $5m fund which Ms Ferrar will send through email. 21/113 Resolved Cr Daine / Cr Schulte That Report No 2021-555483, Performance Report to March 2021, be received. 5.5 BNZ Private Bank Report Ms Ferrar presented the report. It was noted that the portfolio is tracking well as there has been a six percent interest gain in six months despite a drop following the covid lockdown. Council’s Private Banker Mr Edwards will present the end of year portfolio report in July. 21/114 Resolved Cr Daine / Cr Schulte That Report No 2021-555763, BNZ Private Bank Report,
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