7. - 12. MARCH 2017 OTEPÄÄ IBU CUP BIATHLON
OFFICIAL INVITATION eier r Foto: Jan T
THE BIATHLON FAMILY 7. - 12. MAR 2017 OTEPÄÄ IBU CUP BIATHLON
DEAR BIATHLON FRIENDS,
On behalf of the Estonian Biathlon Federation and Otepää Organizing Committee I welcome and invite you to participate in IBU CUP Biathlon 2017, which is going to take place in Otepää Tehvandi Sport Center from 7 to 12 March 2017. Previously held IBU international competitions have had a great success for the Estonian Biathlon Federation and Otepää Organizing Committee. By organizing international biathlon competitions we want to provide positive input and influence for the future developments of Estonian biathlon. Otepää is the winter capital of Estonia and well-known as a great sports center in Estonia. Locals in Otepää are athletic, therefore they love sports and biathlon. Organizers will surely do their best to organize competitions on a very high standard. We hope that our competitions will be successful and leave everyone with many unforgettable memories.
A warm Welcome to Otepää!
Aivar Nigol President of EBF and Otepää Organizing Committee 7. - 12. MAR 2017 OTEPÄÄ IBU CUP BIATHLON
A. GENERAL INFORMATION
A1. VENUE
Tehvandi Sports Centre Foundation Nüpli village 67408 Otepää Valga County
The stadium and range 150 meters' elevation The lowest point 123 meters' elevation on the course The highest point 187 meters' elevation on the course
A2. OC ADDRESS
Estonian Biathlon Federation Tehvandi Sports Centre Foundation Valga mnt 12 Tel. + 372 506 4083 Nüpli village E-mail: [email protected] 67408 Otepää www.otepaa.biathlon.ee Valga County
A3. EXECUTIVE POSITIONS OF THE ORGANIZING COMMITTEE
President of the OC Chief of Competition Aivar Nigol Hillar Zahkna Mobile: +372 506 4083 Mobile: +372 501 3568 E-mail: [email protected] E-mail: [email protected]
EBF Secretary-General Tehvandi Sport Centre Kristjan Oja Alar Arukuusk Mobile: +372 517 4124 Mobile: +372 503 5013 E-mail: [email protected] E-mail: [email protected] 7. - 12. MAR 2017 OTEPÄÄ IBU CUP BIATHLON
A4. COMPETITION COMMITTEE
Chief of Competition Competition Secretary Hillar Zahkna (IR) Piia Sikk (IR)
Chief of Timing Chief of Course Timo Õun tbc Janno Prants (IR)
Chief of Stadium Chief of Shooting Range Priit Narusk (IR) Ants Orasson (IR)
Chief of Press/Info Greete Kempel
OPENING TIMES COMPETITION OFFICE:
Tehvandi Stadium Biathlon House Tuesday 07. 03. 2017 8.00 – 18.00 Wednesday 08. 03. 2017 8.00 – 18.00 Thursday 09. 03. 2017 8.00 – 18.00 Friday 10. 03. 2017 8.00 – 18.00 Saturday 11. 03. 2017 8.00 – 18.00 Sunday 12. 03. 2017 8.00 – 16.30
A5. LOGISTICS COMMITTEE
Chief of Logistic Chief of Accommodation Mihkel Joosing Merlin Müür Mobile: +372 5393 6233 Mobile: +372 515 7487 E-mail: [email protected] E-mail: [email protected]
Chief of Accreditation Chief of Transportation Silva Hinnobert Veiko Tammeorg Mobile: +372 5811 5157 Mobile: +372 506 3606 E-mail: [email protected] E-mail: [email protected] 7. - 12. MAR 2017 OTEPÄÄ IBU CUP BIATHLON
A6. REPORT AFTER ARRIVAL
All arriving teams have to report directly to the Logistics Centre. If you are arriving late in the evening or late at night, please go directly to your accommodation in your respective hotel.
Tehvandi Stadium Main Building Valga mnt. 12 Nüpli village 67408 Otepää
A7. ACCREDITATION
Contact person: Chief of Accreditation Silva Hinnaobert Mobile: +372 5811 5157 E-mail: [email protected]
Accreditation Office at the Logistics Centre, 2nd Floor. Operating hours:
Monday 06. 03. 2017 13.00 – 18.00 Tuesday 07. 03. 2017 8.00 – 20.00 Wednesday 08. 03. 2017 8.00 – 16.00 Thursday 09. 03. 2017 8.00 – 16.00 Friday 10. 03. 2017 8.00 – 15.00 Saturday 11. 03. 2017 8.00 – 17.00
A8. LIABILITY & INSURANCE
The organiser cannot be held liable for any damages done to persons or material / equipment. All participants must be covered by sufficient health, accident and liability insurance. By submitting the entry by names the National Federation confirms that all persons entered are covered by such insurance (in accordance with 1.5.1.2 IBU Event and Competition Rules). 7. - 12. MAR 2017 OTEPÄÄ IBU CUP BIATHLON
A9. IMPORT AND EXPORT OF RIFLES AND AMMUNITION
1. Regulations applicable for EU residents
AUT, BEL, BUL, CYP, CZE , DEN, ESP, FIN, FRA, GBR, GER, GRE, HUN, ITA, LAT, LTU, NED, POL, POR, ROU, SLO, SVK, SWE, NOR and SUI When entering and leaving the Republic of Estonia the European Firearms Passport and the Official Invitation of the Organiser must be submitted upon request. No other permits are required.
2. Regulations applicable to non-EU residents
ALG, AND, ARG, ARM, AUS, BIH, BLR, BRA, CAN, CHI, CHN, CRC, CRO, CYP, GEO, GRL, GUM, IND, IRI, ISV, JPN, KAZ, KGZ, KOR, LIB, LIE, MAR, MGL, MDA, MKD, NOR, NZL, PUR, RUS, SCG, UKR, USA, UZB
The following forms for the import of firearms to Estonia must be used:
To facilitate your arrival and departure at customs regarding rifles and ammunition, please find the enclosed forms, which should be completed. The license will be sent to your federation.
A License and Official Invitation to the customs authorities must be presented upon entry to Estonia with firearms. In case these documents cannot be presented, no permission will be given to enter the country.
2.1. Carnet A.T.A. Procedure
This procedure is another possibility for member states to import weapons and ammunitions into the Republic of Estonia in addition to the procedure listed under point 2. Member states: ALG, AND, AUS, BLR, CAN, CHN, CRO, CYP, IND, JPN, KOR, LIB, MKD, MGL, MAR, NOR, NZL, ROU, RUS, SCG, SUI, USA 7. - 12. MAR 2017 OTEPÄÄ IBU CUP BIATHLON
A10. VISA REGULATIONS
The following IBU Member Federations require visas to enter and stay in the Republic of Estonia:
ARM, BIH*, CHN, GEO, KAZ, KGZ, LIB, MDA*, MGL, MKD*, RUS, SRB*, TPE, TUR, UKR, UZB * No visa required for biometric passports holders
The authorised Consulate or Embassy of the Republic of Estonia will release the entry visa. The lists of names of the teams for the invitation to be submitted to the embassies must be sent to the Organising Committee not later than 05. 01. 2017 (or as soon as possible) Annex A
A11. IMPORT OF MEDICINES
More information on the website: www.sam.ee/en/travelling-medicinal-products 7. - 12. MAR 2017 OTEPÄÄ IBU CUP BIATHLON
B. LOGISTICS
B1. TRANSPORTATION
Transport for participating teams from hotels to the Tehvandi Biathlon Stadium is free of charge and available upon request.
The Transportation Office is located in the Logistics Centre 2nd Floor.
Contact person: Veiko Tammeorg Mobile: +372 506 3606 E-mail: [email protected]
The nearest international airport is located in Tartu, 45 km from Otepää (www.tartu-airport.ee/eng) Tallinn Airport is located 220 km from Otepää (www.tallinn-airport.ee/eng) Riga Airport is located 220 km from Otepää (www.riga-airport.com)
The Organising Committee will organise the transport of the teams from Tartu, Tallinn and Riga airports.
Price from Tartu to Otepää Mini-bus 8 persons 125 € Mini-bus 18 persons 175 € Bus 50 persons 225 €
Price from Tallinn or Riga to Otepää Mini-bus 8 persons 350 € Mini-bus 18 persons 425 € Bus 50 persons 590 € Car (personal transportation) 250 € 7. - 12. MAR 2017 OTEPÄÄ IBU CUP BIATHLON
B2. ACCOMMODATION
Logistic centre 2nd Floor Contact person: Merlin Müür Mobile: +372 515 7487 E –mail: [email protected]
The required number of rooms must be requested when submitting the entry by numbers / LODGING AND TRANSPORTATION RESERVATION.
Additional hotels and prices Hotel Price € B SR: 95 DR: 75 TR: 65 C SR: 65 DR: 55 Apartments Price is negotiable
- Full board per person per day Payment of the accommodation will be done through the Accommodation Office only. The required numbers of rooms must be requested when submitting the entry by numbers and is considered booked when the entry by names is made. Any accommodation that is not used or cancelled with the entry by names by 21. 02. 2017 must be paid by the National Federations concerned. The costs of accommodation have to be paid to the Logistics Centre before 11. 03. 2017.
B3. Team Captains Meeting (TCM)
The TCM with the draw of the start numbers will be held at the Tehvandi Stadium's Main Building, 2nd floor and according to the competition program. 7. - 12. MAR 2017 OTEPÄÄ IBU CUP BIATHLON
B4. Press Centre
The Press Centre is located in the Tehvandi Stadium's Main Building, 3rd floor
B5. Prize Money Information
Prize money will be paid by OC to the athletes set by the IBU Executive Board The following information must be provided so that the OC can transfer the prize money to the athletes: · name, surname, full address · full details of bank account information (name and address of the bank, account number, SWIFT-Code, IBAN) · To report in person to the competition office and sign the prize money form (no later than Sunday, 12. 03. 2017, 15.00). Please inform your athletes in advance! Money transfer is not allowed without requested data. 7. - 12. MAR 2017 OTEPÄÄ IBU CUP BIATHLON
C. COMPETITION INFORMATION
C1. COMPETITION PROGRAM (Local Time +1 CET)
Ceremonies/me etings/ Day Date Competition Training & Zeroing social h. Monday 06.03. Arrival
Tuesday 07.03. 10:00 – 12:00 Training all 17:00 TCM - Jury Election
IBU Cup Coaches Meeting 14:00 – 16:00 Training all 17:30 Season 2016/17
Wednesday 08.03. 09:00 – 11:00 Official Training W
TCM - Info all competitions 12:00 – 14:00 Official Training M 18:00 Draw for SPRINT
After end of competition: Thursday 09.03. 10:00 Sprint W 09:00 – 09:50 Zeroing W Flower Ceremony Sprint W
After end of competition: 13:00 Sprint M 12:00 – 12:50 Zeroing M Flower Ceremony M
Friday 10.03. 09:00 –11:00 Official Training W
12:00 – 14:00 Official Training M 18:00 Draw for SPRINT
After end of competition: Saturday 11.03. 10:00 Sprint W 09:00 – 09:50 Zeroing W Flower Ceremony Sprint W After end of competition: 13:00 Sprint M 12:00 – 12:50 Zeroing M Flower Ceremony M “Otepää Estonian Winter 19:30 Capital evening” common
dinner
Single Mixed After end of competition: Sunday 12.03. 10:00 09:15 – 09:50 Zeroing Relay Flower Ceremony After end of competition: 12:30 Mixed Relay 11:45 – 12:15 Zeroing Flower Ceremony
7. - 12. MAR 2017 OTEPÄÄ IBU CUP BIATHLON
C2. COMPETITION RULES
The Competition will be conducted in accordance with the present IBU Event and Competition Rules.
C3. IBU SPORT TECHNICAL OFFICIALS
Race Director IBU Cup Felix Bitterling IBU Technical Delegate Christophe Vassallo FRA Medical Delegate
IBU R Material Control Lachezar Iliev BUL IBU R Course Erik Albinder SWE IBU R Shooting Range Juri Gotmans EST IBU R Start / Finish Tõnu Põder EST
C4. TARGET SYSTEM
The Tehvandi biathlon centre has 30 firing lanes equipped with a KURVINEN KES 2009 electronical targeting system. 7. - 12. MAR 2017 OTEPÄÄ IBU CUP BIATHLON
D. REGISTRATION DEADLINES
Registrations by number/name have to be done online via the IBU Member center on www.biathlonworld.com
ENTRY DEADLINES AND FORMS Entry by Numbers by IBU on-line system 07. 02. 2017 Entry by Names by IBU on-line system 21. 02. 2017
Visa Application by Name (where needed) Annex A (as soon as possible) Application for the Import of Rifles and Ammunitions Annex B 07. 02. 2017 Transport and Accommodation reservation Annex C 07. 02. 2017 (Final reservation 21. 02. 2017) Radio frequency application Annex D 07. 02. 2017
All application forms submit via e-mail to the Organising Committee: [email protected] 7. - 12. MAR 2017 OTEPÄÄ IBU CUP BIATHLON
BIATHLON 1,5 km
Tehvandi
START
SHOOTING
RANGE
FINISH
PENALTY LOOP
TEHVANDI K90 JUMPING HILL
TALLINN N
TARTU
1: 12 000 OTEPÄÄ
1485 m 190 180 MAX: 177 170 MIN: 147 160 150 HD: 30 140 MC: 29 130 TC: 40 120 0 250 500 750 1000 1250 1500 1750 2000 2250 2500 2750 3000 3250 3500 3750 4000 4250 4500 4750 5000 A: B: C: u.t. (k) dsc. 7. - 12. MAR 2017 OTEPÄÄ IBU CUP BIATHLON
BIATHLON 2,0 km
Tehvandi
START
SHOOTING
RANGE
FINISH
PENALTY LOOP
TEHVANDI K90 JUMPING HILL
TALLINN N
TARTU
1: 12 000 OTEPÄÄ
2061 m 190 180 MAX: 178 170 MIN: 147 160 150 HD: 31 140 MC: 30 130 TC: 57 120 0 250 500 750 1000 1250 1500 1750 2000 2250 2500 2750 3000 3250 3500 3750 4000 4250 4500 4750 5000 A: B: C: u.t. (k) dsc. 7. - 12. MAR 2017 OTEPÄÄ IBU CUP BIATHLON
BIATHLON 2,5 km
Tehvandi
START
SHOOTING
RANGE
FINISH
PENALTY LOOP
TEHVANDI K90 JUMPING HILL
TALLINN N
TARTU
1: 12 000 OTEPÄÄ
2589 m 190 180 MAX: 178 170 MIN: 147 160 150 HD: 31 140 MC: 30 130 TC: 70 120 0 250 500 750 1000 1250 1500 1750 2000 2250 2500 2750 3000 3250 3500 3750 4000 4250 4500 4750 5000 A: B: C: u.t. (k) dsc. 7. - 12. MAR 2017 OTEPÄÄ IBU CUP BIATHLON
BIATHLON 3,3 km
Tehvandi
START
SHOOTING
RANGE
FINISH
PENALTY LOOP
TEHVANDI K90 JUMPING HILL
TALLINN N
TARTU
1: 12 000 OTEPÄÄ
3270 m 190 180 MAX: 178 170 MIN: 135 160 150 HD: 43 140 MC: 30 130 TC: 100 120 0 250 500 750 1000 1250 1500 1750 2000 2250 2500 2750 3000 3250 3500 3750 4000 4250 4500 4750 5000 A: B: C: u.t. (k) dsc. 2nd floor 2 4 3 1 2nd floor 1st floor 3r 1st floor C TECHNICAL BUILDING/ C 4 ST Gr TEHV d floor OMPETITION SUB-CENTRE OMPLEX ound floor Competition sub-centr T Stadium housecomple Material contr Service OREY ST echnical building/ ANDI P TV centr TV cabins Sound Stadium info M Media centr C Doping contr I R I T M C C T Logistic centr OC office VIP caffee B R eam CaptainsMeeting i ublic W D o h lothing andwashingr
m e U edical facilities cabin r m i / e e o
T i O n t f o p D ST i ADIUM HOUSE g n o f m e f g f r t i ADIUM c o i / s c e t e C-s J o ol i
o u o comple m m r n y e p o r oll e e o f f t o i i c t m
i e o x C e x n (50 OMPLEX ooms r ooms
)
INCL 9 7 5 8 6 UDES P Competition tr Shooting r W Penalty loop ark arm-up tr ing ar T E H V A N D I ea ange ack , 300 ack cars
13 12 11 10 T T Family club Stadium eam parking unnel STADIUM
h O ouse 7 I B . TEP U
- park
1 C 2 U . ing ar P M
B A I A R ea T ÄÄ
2 H , 0 15 LO 1
7 N cars 7. - 12. MAR 2017 OTEPÄÄ IBU CUP BIATHLON
ANNEX A APPLICATION FORM FOR VISA Submit application by ASAP but not later than 01. 02. 2017 to Organizing Committee E-mail: [email protected] Home page: www.otepaa.biathlon.ee
National Federation Contact person Zip-code Phone City E-mail Street
Surname Given names Date of Citizen Passport Nr. Expiry Place of Where will birth date residence receive VISA (town/village, municipality)
DATE: ______SIGNATURE: ______7. - 12. MAR 2017 OTEPÄÄ IBU CUP BIATHLON
ANNEX B FOR IMPORT OF RIFLES AND AMMUNITION Submit application by 07. 02. 2017 to Organizing Committee E-mail: [email protected] Home page: www.otepaa.biathlon.ee
National Federation Contact person Zip-code Phone City E-mail Street
Nr. Surname First name Passport Nr. Model and serial number of riffle 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12.
RESPONSIBLE PERSONS
Nr. Surname First name Passport Nr. 1. 2.
Total number of ammunition:
DATE: ______SIGNATURE: ______7. - 12. MAR 2017 OTEPÄÄ IBU CUP BIATHLON
ANNEX C APPLICATION FORM FOR TRANSPORT AND ACCOMMODATION Submit application by 07. 02. 2017 to Organizing Committee E-mail: [email protected] Home page: www.otepaa.biathlon.ee
National Federation Contact person Zip-code Phone City E-mail Street
TOTAL NUMBER OF PERSONS MEN WOMEN OFFICIALS
Hotel
Quantity Arrival Departure Single room Double room Triple room
TRANSPORTATION RESERVATION
Nr. Date of Time How Flight nr. Borderline Persons arrival
1. 2. 3. 4. 5.
DATE: ______SIGNATURE: ______7. - 12. MAR 2017 OTEPÄÄ IBU CUP BIATHLON
ANNEX D APPLICATION FOR USING RADIO FREQUENCY
Submit application no later than 07. 02. 2017 to E-mail: [email protected]
National Federation Contact person Zip-code Phone City E-mail Street
Nr. Type/model of radio Operation Channel Power Total number frequency spacing
DATE: ______SIGNATURE: ______