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OSHA Instruction CPL 02-00-163, Field Operations Manual (FOM)

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OSHA Instruction CPL 02-00-163, Field Operations Manual (FOM) U.S. DEPARTMENT OF LABOR Occupational Safety and Health Administration DIRECTIVE NUMBER: CPL 02-00-163 EFFECTIVE DATE: 09/13/2019 SUBJECT: Field Operations Manual (FOM) ABSTRACT Purpose: To provide OSHA offices, State Plan programs and federal agencies with policy and procedures concerning the enforcement of occupational safety and health standards. Also, this instruction provides current information and ensures that occupational safety and health standards are enforced with uniformity. Scope: OSHA-wide. References: See Chapter 1, Section III. Cancellations: See Chapter 1, Section IV. State Impact: Notice of Intent and Equivalency required. See Chapter 1, Section VI. Action Offices: National, Regional, and Area Offices. Originating Office: Directorate of Enforcement Programs (DEP). Contact: Director, Office of General Industry and Agricultural Enforcement U.S. Department of Labor – OSHA 200 Constitution Avenue, N.W., Room N-3119 Washington, DC 20210 202-693-1850 By and Under the Authority of Loren Sweatt Principal Deputy Assistant Secretary ABSTRACT-1 Executive Summary This instruction provides current information and guidance to the Occupational Safety and Health Administration (OSHA) national, regional, and area offices concerning OSHA’s policy and procedures for implementing inspections, issuing citations and proposing penalties. Significant Changes for 2019 Update Updated Enforcement Follow-Up and Monitoring Inspection in Chapter 2, Section VI.G.2.b. Updated Inspection Preparation and Planning in Chapter 3, Section II.A. Updated Inspection Scope in Chapter 3, Section III.B. Updated Refusal to Permit Inspection and Interference in Chapter 3, Section IV.C.1. Updated Walkaround Representatives in Chapter 3, Section VII.A.2. Updated General Penalty Policy in Chapter 6, Section I. Updated Civil Penalties to include the “Inflation Adjustment Act” in Chapter 6, Section II.A. Updated Chapter 6 to replace specific inflation-adjusted penalty amounts with references to the Annual Adjustments to OSHA Civil Penalties memorandum. Updated Procedures for an Inspection in Chapter 9, Section I.H.5. Updated Fatality and Catastrophe Investigations in Chapter 11 Section II.C.2. Updated Federal Agency Appeals Procedures in Chapter 13, Section VIII.G.2.f and VIII.G.3. Updated Citable Program Elements in Chapter 13, Table 13-1. Updated Obtaining Warrants in Chapter 15, Section III. Disclaimer This manual is intended to provide instruction regarding some of the internal operations of the Occupational Safety and Health Administration (OSHA), and is solely for the benefit of the Government. No duties, rights, or benefits, substantive or procedural, are created or implied by this manual. The contents of this manual are not enforceable by any person or entity against the Department of Labor or the United States. Statements which reflect current Occupational Safety and Health Review Commission or court precedents do not necessarily indicate acquiescence to those precedents. ABSTRACT-2 TABLE OF CONTENTS CHAPTER 1 INTRODUCTION I. PURPOSE .............................................................................................................. 1-1 II. SCOPE ................................................................................................................... 1-1 III. REFERENCES ...................................................................................................... 1-1 IV. CANCELLATIONS .............................................................................................. 1-6 V. ACTION INFORMATION .................................................................................. 1-6 A. RESPONSIBLE OFFICE ................................................................................................................. 1-6 B. ACTION OFFICES ........................................................................................................................ 1-6 C. INFORMATION OFFICES .............................................................................................................. 1-6 VI. FEDERAL PROGRAM CHANGE – NOTICE OF INTENT AND EQUIVALENCY REQUIRED ............................................................................ 1-6 VII. SIGNIFICANT CHANGES ................................................................................. 1-7 VIII. BACKGROUND ................................................................................................... 1-8 IX. DEFINITIONS AND TERMINOLOGY ............................................................ 1-8 A. THE ACT ..................................................................................................................................... 1-8 B. COMPLIANCE SAFETY AND HEALTH OFFICER (CSHO) .............................................................. 1-8 C. HE/SHE AND HIS/HERS ............................................................................................................... 1-8 D. PROFESSIONAL JUDGMENT ......................................................................................................... 1-8 E. WORKPLACE AND WORKSITE ..................................................................................................... 1-8 CHAPTER 2 PROGRAM PLANNING I. INTRODUCTION................................................................................................. 2-1 II. AREA OFFICE RESPONSIBILITIES. ............................................................. 2-1 A. PROVIDING ASSISTANCE TO SMALL EMPLOYERS ....................................................................... 2-1 B. AREA OFFICE OUTREACH PROGRAM .......................................................................................... 2-1 C. RESPONDING TO REQUESTS FOR ASSISTANCE ............................................................................ 2-1 III. OSHA COOPERATIVE PROGRAMS OVERVIEW. ..................................... 2-2 A. VOLUNTARY PROTECTION PROGRAMS (VPP) ............................................................................ 2-2 B. ON-SITE CONSULTATION PROGRAM ........................................................................................... 2-2 C. SAFETY AND HEALTH ACHIEVEMENT RECOGNITION PROGRAM (SHARP) ................................ 2-2 D. PRE-SAFTEY AND HEALTH ACHIEVEMENT RECOGNITION PROGRAM (PRE-SHARP) ................. 2-3 E. STRATEGIC PARTNERSHIPS ......................................................................................................... 2-3 F. ALLIANCE PROGRAMS ................................................................................................................ 2-3 IV. ENFORCEMENT PROGRAM SCHEDULING ............................................... 2-4 A. GENERAL .................................................................................................................................... 2-4 B. INSPECTION PRIORITY CRITERIA ................................................................................................ 2-4 C. EFFECT OF CONTEST................................................................................................................... 2-5 i D. ENFORCEMENT EXEMPTIONS AND LIMITATIONS ........................................................................ 2-5 E. PREEMPTION BY ANOTHER FEDERAL AGENCY ........................................................................... 2-6 F. UNITED STATES POSTAL SERVICE .............................................................................................. 2-6 G. HOME-BASED WORKSITES ......................................................................................................... 2-7 H. INSPECTION/INVESTIGATION TYPES ........................................................................................... 2-7 V. UNPROGRAMMED ACTIVITY – HAZARD EVALUATION AND INSPECTION SCHEDULING ............................................................................ 2-8 VI. PROGRAMMED INSPECTIONS ...................................................................... 2-8 A. SCHEDULING FOR CONSTRUCTION INSPECTIONS ........................................................................ 2-8 B. SCHEDULING FOR MARITIME INSPECTIONS ................................................................................ 2-9 C. SPECIAL EMPHASIS PROGRAMS (SEPS) ...................................................................................... 2-9 D. NATIONAL EMPHASIS PROGRAMS (NEPS) ................................................................................ 2-10 E. LOCAL EMPHASIS PROGRAMS (LEPS) AND REGIONAL EMPHASIS PROGRAMS (REPS) ............. 2-10 F. SITE-SPECIFIC TARGETING (SST) INSPECTION PROGRAMS ...................................................... 2-11 G. OTHER SPECIAL PROGRAMS ..................................................................................................... 2-11 H. INSPECTION SCHEDULING AND INTERFACE WITH COOPERATIVE PROGRAM PARTICIPANTS ..... 2-11 CHAPTER 3 INSPECTION PROCEDURES I. GENERAL INSPECTION PROCEDURES ...................................................... 3-1 II. INSPECTION PREPARATION AND PLANNING ......................................... 3-1 A. REVIEW OF INSPECTION HISTORY............................................................................................... 3-1 B. REVIEW OF COOPERATIVE PROGRAM PARTICIPATION ................................................................ 3-1 C. SAFETY AND HEALTH ISSUES RELATING TO CSHOS .................................................................. 3-1 D. ADVANCE NOTICE OF AN INSPECTION .......................................................................................
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