Gmail Quick Reference

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The Gmail Inbox Keyboard Shortcuts General

Search Field Toolbar More Actions button Compose new email ...... tag">c Compose in a new tab ...... d Search mail ...... / Compose Open More Actions menu ...... button Category Open Move To menu ...... v tabs Open Label As menu ...... l Keyboard shortcut help ...... ?

Navigation Navigation panel Go to Inbox ...... g then i Thread list Go to Starred ...... g then s Go to Sent ...... g then t Go to Drafts ...... g then d Go to All Mail ...... g then a Go to next page ...... g then n Go to previous page ...... g then p Back to thread list ...... u Go to next inbox section ...... ` Go to previous inbox section .... ~

Selection

View Your Email Move selector newer (up) ...... k Open an Email: Click an email in the inbox. Print an Email: Click an email in the inbox to open Move selector older (down) ...... j it, then click the Print button. Select a conversation ...... x Return to the Inbox: While viewing an email, click the Back to Inbox button on the toolbar. View Email Categories: While using the Default Select all conversations ...... * then a inbox view, click a category tab at the top of the Deselect all conversations...... * then n Open an Email in a Separate Window: Click an inbox. Select read conversations ...... * then r email in the inbox to open it, then click the In new Primary displays emails sent directly to you window button. Select unread conversations .... * then u and other conversations you have with other Select starred conversations .... * then s Toggle Read Status: While hovering your mouse people. over an email in the inbox, click the Mark as Read Social displays notifications for messages on Actions or Mark as Unread button. Or, select emails social networks. by checking their checkboxes, then click the Mark Promotions displays marketing emails. Open conversation ...... o or Enter as Read or Mark as Unread button on the toolbar. Updates displays automatically generated Reply ...... r update emails, such as bills, receipts, and Reply all ...... a shipping notifications. Change Inbox View: Click the list arrow next to the Reply in a new window ...... Shift + r Inbox label in the Navigation panel, then select Forums displays messages from discussion another view from the menu. boards and mailing lists. Reply All in a new window ...... Shift + a • Default sorts emails into categories, then Forward ...... f Enable or Disable Category Tabs: Click the displays them in chronological order. Archive ...... e • Important First will display emails that Gmail Settings button in the inbox, select Configure thinks are important at the top of the inbox. Inbox, then check and uncheck check boxes for Delete ...... # • Unread First will display unread emails at the the categories you want to add or remove. Mute conversation ...... m top of the inbox. Report spam ...... ! • Starred First will show starred emails at the Search for Help: Click the Support button at Toggle star ...... s top of the inbox. the top of the screen. In the Help window, you can • Priority Inbox will show unread and important search for a topic, view select popular topics, or Mark as read ...... Shift + i browse through all the available articles. emails first, then starred emails, then the rest Mark as unread ...... Shift + u of your emails. Mark as important ...... + or =

Compose a New Email: Click the Compose Create a Label: Click More at the bottom of the Archive an Email: Hover your mouse over an button at the top of the left pane. Enter the email Navigation panel to expand its options, then email in the inbox and click the Archive addresses for your recipients in the To field. click Create new label . Give the label a button; or select emails by checking their Enter a subject in the Subject field. Write a name, then click Create. checkboxes, then click the Archive button message in the main text field, and then click on the toolbar. Send. Apply a Label to an Email: Select an email, click the Labels button on the toolbar, check the Delete an Email: Hover your mouse over an Add Cc and Bcc Recipients: While composing check boxes for the labels you want to apply, email in the inbox and click the Delete an email, click the Cc or Bcc link in the To field. then click Apply. button; or, select emails by checking their Add recipients’ email addresses to the Cc or checkboxes, then click the Delete button on Bcc fields. View a Label’s Email: Click a label in the the toolbar. Navigation panel to view all the email with that • Use Cc (carbon copy) to send a copy of the label applied. View the Trash: Click More at the bottom of the email to someone who may be interested in Navigation panel to expand its options, then it but is not a primary recipient. Hide a Label: Hover your mouse over a label in click Trash . • Use Bcc (blind carbon copy) to send a copy the left pane, click the More Options ⋮ button, to someone without other recipients and, under the In label list heading, select Restore a Deleted Email: While viewing the knowing, or to send a copy out to many Hide. trash, select an email, click the Move To people while keeping everyone’s email button on the toolbar, and select Inbox. address private. Show a Hidden Label: Click More at the bottom of the left pane to expand its options, then click Empty the Trash: While viewing the trash, click Reply to an Email: While viewing the email you Manage labels . Click Show next to a label the Empty Trash now link at the top of the want to reply to, click the Reply button you want to show. thread list. below the message. Enter a message, then click Send. Search for an Email: Click in the Search field at Mute an Email Conversation: Open an email or the top of the screen, type a word or phrase, select it by checking its checkbox, then click the Reply All to an Email: While viewing the email then press Enter. More Actions ⋮ button on the toolbar and you want to reply to, click the Reply All select Mute. button below the message. Enter a message, Refine a Search: After beginning a search, click then click Send. the Show search options ▼ button in the View a Muted Conversation: Click the All Mail search field. Enter additional search criteria in category in the left pane, then look for Forward an Email: While viewing the email you the available fields, then click Search. conversations marked with a Muted label; or, want to forward, click the Forward button enter the search term “is:muted” in the Search below the message. Enter a message to Create a Filter: Click the Show search options field. accompany the forward if you would like, then ▼ button in the search field, set up the search click Send. criteria you want to base the filter on, and then Snooze an Email: Hover your mouse over an click Create Filter. Set up what actions you email in the inbox and click the Snooze Expand the New Message Window: While want to apply to filtered emails, then click button, or select emails by checking their check composing an email, click the Full-screen Create Filter. boxes, then click the Snooze button on the button. Click the Exit Full-screen button to toolbar. From the menu, select how long you go back to the small New Message window. Manage Filters: Click the Settings button in want to snooze the email for. the inbox, then select Settings. Click the Format Message Text: Expand the New Filters and Blocked Addresses tab, then click Customize Email Settings Message window to full-screen, or click the a filter’s Edit button to edit it or a filter’s Delete Formatting Options button. Select the text button to remove it. View and Modify Settings: From the inbox, click you want to format, then use the options on the the Settings button, then select Settings. Formatting Options toolbar to format the text. Star an Email: Click the empty Star icon on an email in the inbox; or, select multiple emails Enable Desktop Notifications: From the Attach a File: While composing an email, click by checking their check boxes, then click the General tab of the Settings screen, scroll down the Attach files button, then select a file from More Actions ⋮ button on the toolbar and select to the Desktop Notifications category. Click your computer and click Open. Add star. the Click here to enable desktop notifications for Gmail link. Click Allow in the Attach a File from Google Drive: While View Starred Emails: Click the Starred browser popup. Select a notification setting, composing an email, click the Insert Files category link in the Navigation panel, or enter then click the Save Changes button. using Drive button, then select a file from the search term “is:starred” in the Search field. your Google Drive. Choose whether to send a Add a Signature: From the General tab of the Toggle Email Importance: Click an email’s link to the file, or to attach the file itself, then Settings screen, scroll down to the Signature Importance marker to toggle its click Insert. category. Click the Signature option button to importance. Or, select multiple emails by enable a signature, then enter a signature in the Insert a Link: While composing an email, click checking their check boxes, then click the More text field. Click the Save Changes button. the Insert Link button. Set the text to display Actions ⋮ button on the toolbar and select either as the link, if necessary, then choose whether to Mark As Important or Mark As Not Add a Vacation Response: From the General insert a link to a web address or email address. Important. tab of the Settings screen, scroll down to the Enter the link’s address, then click OK. Vacation Responder category. Click the View Important Emails: Click the Important Vacation Responder on option, then enter a Schedule an Email: After composing an email, category link in the Navigation panel, or enter start date. If you have an end date, check the click the Send button list arrow and select the search term “is:important” in the Search Last day check box and enter an end date. Schedule send . Select a suggested date field. Enter a subject line and message body for the and time; or click Pick date & time, select a response email, then click the Save Changes custom date and time, then click Schedule button. Send.

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