Agenda

Council of the County of Lennox and Addington

Meeting to be held - Wednesday, July 27, 2016

Council Chamber County Court House 6:30 PM

Call to Order

Adoption of Minutes

Regular Monthly Meeting June 22, 2016 Page 6 - 11

Approval of Agenda

Disclosure of Pecuniary Interest and General Nature Thereof

Warden's Report

Warden's Activities June - July 2016 Page 12

Matters for Consideration

1. John M. Parrott Centre Resident Quality Inspection

July 18, 2016 - staff report re: Ministry of Health Annual Page 13 - 19 Compliance Inspection Report (Director, Long Term Care Services)

2. Capital Construction

a) Review of 2016 County Capital Construction Tender Results

July 19, 2016 - staff report re: Review of 2016 County Page 20 - 26 Capital Construction Tender Results (Manager, Roads and Bridges)

Staff Recommendations Included

Page 2 of 100 July County Council Regular Meeting Meeting to be held - July 27, 2016

b) Proposed Additional Work in 2016 Construction Program

Page 27 July 25, 2016 - staff report re: Proposed Additional Work in 2016 Construction Program (Manager, Roads and Bridges

Staff Recommendation Included

3. Advisory Committee Recommendations and Reports

Emergency Services Advisory Committee Page 28 - 31 - report of meeting held June 15, 2016

Economic Development Coalition Page 32 - 33 - report of meeting held June 16, 2016

Accessibility Advisory Committee Page 34 - 37 - report of meeting held June 21, 2016

Technical Advisory Committee - Roads and Bridges Page 38 - 39 - report of meeting held July 13, 2016

4. County Department Activity Reports

July 18, 2016 - staff report re: Administrative Services Activities Page 40 - 42 (Chief Administrative Officer/Clerk)

July 15, 2016 - staff report re: Financial & Physical Services Page 43 - 45 Activities (Director, Financial & Physical Services)

July 14, 2016- staff report re: Social Services Activities (Director, Page 46 - 49 Social Services)

July 15, 2016 - staff report re: Community & Development Services Page 50 - 52 Activities (Director, Community & Development Services)

July 18, 2016 - staff report re: Long Term Care Services Activities Page 53 - 54 (Director, Long-Term Care Services)

July 20, 2016 - staff report re: Emergency Services Activities Page 55 - 57 (Chief, Emergency Services)

Page 3 of 100 July County Council Regular Meeting Meeting to be held - July 27, 2016

5. Resolutions

a) Request for Support

May 27, 2016 - correspondence re: Requesting Support Page 58 With Regards to Responding to Medical Calls (Ron Higgins, Township of North Frontenac)

June 20, 2016 - correspondence re: Request for Support Page 59 (Henry Hogg, Township of Addington Highlands)

b) Renewable Energy Contracts

July 12, 2016 - resolution re: Input on the RFP Process Page 60 - 63 for Renewable Energy Contracts (Town of Greater Napanee)

Matters for Information

1. Social Infrastructure Fund Agreement

June 21, 2016 - correspondence re: Social Infrastructure Fund Page 64 - 65 (SIF) Agreement for Social Housing Announcement (Chris Ballard, Ministry of Housing)

2. Limestone District School Board

June 24, 2016 - correspondence re: Community Planning and Page 66 Partnerships Annual Meeting (Debra Rantz, Director of Education, Limestone District School Board)

3. John M. Parrott Centre Funding 2016-17

a) Level-of-Care Funding

June 30, 2016 - correspondence re: Level-of-Care Base Page 67 - 69 Increase Funding 2016-17 (Paul Huras, CEO, South East LHIN)

b) Food and Accommodation Services Funding

July 15, 2016 - correspondence re: Raw Food and Other Page 70 - 72 Accommodation per diem Base Funding Increase 2016- 17 (Paul Huras, CEO, South East LHIN)

4. Ministry of Municipal Affairs

July 4, 2016 - correspondence re: Newly Appointed Minister of Page 73 Municipal Affairs (Bill Mauro, Minister of Municipal Affairs)

Page 4 of 100 July County Council Regular Meeting Meeting to be held - July 27, 2016

5. Ontario 150 Grant Programs

July 6, 2016 - correspondence re: Ontario 150 Grant Programs Page 74 (Eleanor McMahon, Minister of Tourism, Culture and Sport)

6. 2016 Land Ambulance Services Grant

July 7, 2016 - correspondence re: 2016 Land Ambulance Services Page 75 Grant (Dr. Eric Hoskins, Minister of Health and Long-Term Care)

7. Highway 401 Interchange Improvements

July 11, 2016 - correspondence re: Notice of Public Information Page 76 - 78 Centre (Fred Leech, Senior Environmental Planner, AECOM)

8. Ontario Municipal Board

July 13, 2016 - correspondence re: Ontario Municipal Board Page 79 - 80 Review (Bill Mauro, Minister of Municipal Affairs)

9. AMO Communications

June 14, 2016 - correspondence re: Government to Consult on Page 81 Expanding Medical Responses through Fire Services

June 16, 2016 - correspondence re: OMERS Sponsors Corporation Page 82 Announces Results of Board Composition By-Law Review

June 17, 2016 - correspondence re: Local Governments Summit: Page 83 - 84 Common Advocacy for Greater Autonomy

June 23, 2016 - correspondence re: Review of Canada Post Page 85

June 27, 2016 - correspondence re: Highlights of the June 2016 Page 86 - 87 Board Meeting

June 29, 2016 - correspondence re: New Federal/Provincial CPP Page 88 Enhancement Agreement To Replace the ORPP

June 30, 2016 - correspondence re: Nominations to the 2016 – Page 89 - 94 2018 AMO Board of Directors

July 6, 2016 - correspondence re: Ontario Asset Management Page 95 - 96 Regulation Consultations – Considerations for Members Taking Part

July 12, 2016 - correspondence re: Infrastructure Canada - Phase 1 Page 97 - 98 Infrastructure Funding Agreements Cross Country Status

Page 5 of 100 July County Council Regular Meeting Meeting to be held - July 27, 2016

10. Information Available Upon Request

Information Available Upon Request - July 2016 Page 99

Other Business

1. Statements by Members

2. Notice of Motion

3. Matters of Urgency

By-Laws

1. Confirmation of Proceedings

A By-law to Confirm the Proceedings of the Council of the Page 100 Corporation of the County of Lennox and Addington at its Meeting held on Wednesday, July 27, 2016.

Adjournment

Page 6 of 100

Council of the County of Lennox and Addington

Regular Meeting

Meeting held - Wednesday, June 22, 2016

Council Chamber County Court House 6:30 PM

Call to Order

Warden Hogg called the meeting to order at 6:30 pm.

Present: Councillor Ric Bresee Councillor Gord Schermerhorn Warden Henry Hogg Councillor Eric Smith Councillor Marg Isbester Councillor John Wise Councillor Helen Yanch Councillor Bill Lowry arrived later

Staff Present: Larry Keech, Chief Administrative Officer/Clerk Stephen Fox, Director, Financial & Physical Services Angela Malcolm, Director, Long Term Care Services Stephen Paul, Director, Community & Development Services Steve Roberts, Manager, Roads and Bridges Mark Schjerning, Chief, Emergency Services Jason White, Manager, Information Technology Beth Readman, Executive Assistant

Adoption of Minutes

Moved by Councillor Isbester CC-16-172 Seconded by Councillor Wise CARRIED That the minutes of the Regular Monthly Meeting held May 25, 2016, and the Working Session Meeting held June 8, 2016 be adopted.

Approval of Agenda

Moved by Councillor Schermerhorn CC-16-173 Seconded by Councillor Smith CARRIED That the agenda be approved.

Page 7 of 100 County Council Regular Meeting Meeting held - June 22, 2016 Page 2 of 6

Disclosure of Pecuniary Interest and General Nature Thereof

No disclosure of pecuniary interest and the general nature thereof was declared.

Warden's Report

Moved by Councillor Bresee CC-16-174 Seconded by Councillor Yanch CARRIED That the Warden's Report for May - June 2016 be noted and received.

Matters for Consideration

AMO Delegations

Moved by Councillor Bresee CC-16-175 Seconded by Councillor Isbester CARRIED That the June 10, 2016 - staff report re: Delegations at the 2016 AMO Conference (Chief Administrative Officer/Clerk) be noted and received; and further, That the following requests for delegations with Ministers at the 2016 AMO Conference be submitted: i) Minister of Health and Long Term Care re: Funding Support for Ambulance Service Enhancements. ii) Minister of Economic Development and Growth re: Availability of programs provided by Small Business Centres and the need for additional Service Ontario Centres

Strategic Priorities Update

Moved by Councillor Wise CC-16-176 Seconded by Councillor Smith CARRIED That the June 10, 2016 - staff report re: Strategic Priorities Update (Senior Management Team) be noted and received.

Councillor Lowry arrived and took his seat.

Page 8 of 100 County Council Regular Meeting Meeting held - June 22, 2016 Page 3 of 6

2016 Insurance Renewal

Moved by Councillor Schermerhorn CC-16-177 Seconded by Councillor Bresee CARRIED That the June 14, 2016 - staff report re: Insurance Coverage (Director, Financial & Physical Services) be noted and received; and further, That County Council approve the renewal of the County’s insurance program with Frank Cowan Company Limited for the period from July 1, 2016 to July 1, 2017 at a premium of $413,761, plus applicable taxes.

Ontario Medal for Good Citizenship

Moved by Councillor Schermerhorn CC-16-178 Seconded by Councillor Smith CARRIED That the April 2016 - correspondence re: Nomination for the Ontario Medal for Good Citizenship (Michael Chan, Minster of Citizenship, Immigration and International Trade) be noted and received.

Advisory Committee Recommendations and Reports

Moved by Councillor Bresee CC-16-179 Seconded by Councillor Isbester CARRIED That the Technical Advisory Committee - Roads and Bridges report of meeting held June 15, 2016 be adopted.

County Department Activity Reports

Moved by Councillor Wise CC-16-180 Seconded by Councillor Schermerhorn CARRIED That the following County Department Activity Reports be noted and received.

June 14, 2016 - staff report re: Administrative Services Activities (Chief Administrative Officer/Clerk)

June 13, 2016 - staff report re: Financial & Physical Services Activities (Director, Financial & Physical Services)

June 13, 2016- staff report re: Social Services Activities (Director, Social Services)

June 15, 2016 - staff report re: Community & Development Services Activities (Director, Community & Development Services)

Page 9 of 100 County Council Regular Meeting Meeting held - June 22, 2016 Page 4 of 6

June 13, 2016 - staff report re: Long Term Care Services Activities (Director, Long-Term Care Services)

June 14, 2016 - staff report re: Emergency Services Activities (Chief, Emergency Services)

Resolutions

Climate Change Action Plan

Moved by Councillor Schermerhorn CC-16-181 Seconded by Councillor Yanch CARRIED That the May 31, 2016 - resolution re: Climate Change Action Plan (Municipality of Chatham-Kent) be endorsed.

Autism Program Changes

Moved by Councillor Schermerhorn CC-16-182 Seconded by Councillor Smith CARRIED That the June 10, 2016 - resolution re: Ontario Autism Program Changes (City of Hamilton) be endorsed.

Matters for Information

Moved by Councillor Schermerhorn CC-16-183 Seconded by Councillor Smith CARRIED That the following Matters for Information be noted and received.

Ministry of Economic Development Meeting

May 20, 2016 - correspondence re: Infrastructure Funding Priorities & OCIF (Marie-Frances Lalonde, Ministry of Economic Development, Employment and Infrastructure)

AMO Communications

May 18, 2016 - correspondence re: AMO Seeking Clarity on Ontario Climate Change Action Plan

May 24, 2016 - correspondence re: Bill 181, The Municipal Elections Modernization Act 3rd Reading

May 31, 2016 - correspondence re: Federal Gas Tax Fund

Page 10 of 100 County Council Regular Meeting Meeting held - June 22, 2016 Page 5 of 6

June 8, 2016 - correspondence re: Ontario's Climate Change Action Plan

June 9, 2016 - correspondence re: Members' Legislative Update

June 13, 2016 - correspondence re: Provincial Cabinet Shuffle

Conferences and Seminars

2016 AMO/OMSSA Human Services Symposium September 22, 2016, Vaughn, Ontario

Information Available Upon Request

Information Available Upon Request - June 2016

By-Laws

Official Plan Administration

A By-law to Impose Planning Application Fees was introduced.

On motion, the by-law was given three readings, numbered 3348/16, signed by the Warden and Chief Administrative Officer/Clerk, sealed and finally passed.

A By-law to require Consultation with the County of Lennox and Addington prior to Submission of Planning Applications was introduced.

On motion, the by-law was given three readings, numbered 3349/16, signed by the Warden and Chief Administrative Officer/Clerk, sealed and finally passed.

Confirmation of Proceedings

A By-law to Confirm the Proceedings of the Council of the Corporation of the County of Lennox and Addington at its Meeting held on Wednesday, June 22, 2016 was introduced.

On motion, the by-law was given three readings, numbered 3350/16, signed by the Warden and Chief Administrative Officer/Clerk, sealed and finally passed. Page 11 of 100 County Council Regular Meeting Meeting held - June 22, 2016 Page 6 of 6

Adjournment

Moved by Councillor Bresee CC-16-184 Seconded by Councillor Wise CARRIED That this meeting of County Council be adjourned at 6:52 p.m.

Henry Hogg - Warden Larry Keech - Chief Administrative Officer/Clerk

Page 12 of 100

Report to County Council

From: Warden Henry Hogg

Re: Activities: June to July, 2016

Date: July 19, 2016

My activities over the past months included:

June 22 - Chaired the Regular Monthly Meeting of County Council

June 27 - Attended the Tour of the Picton Terminals Facility with representatives of the EOWC and a number of MPs

June 27 - Attended the EOWC Wardens Meeting hosted by the County of Northumberland in Cobourg

July 6 - Attended at the County Office

All of which is respectfully submitted,

Warden Henry Hogg Page 13 of 100

Staff Report to County Council

From: Angela Malcolm, Director, Long Term Care Services

Re: Ministry of Health Annual Compliance Inspection Report

Date: July 18 2016

Our annual Resident Quality Inspection (RQI) with the Ministry of Health and Long Term Care was held May 17 to May 27 2016, as previously reported in the June Activity Report.

Attached you will find the public report of our inspection which was just recently received. This public report has been posted at our front entrance information board as well as providing a copy to our Family and Resident Council.

We are currently undergoing improvement strategies to address both the written notice and voluntary plan of correction we received during the inspection.

Approved for Submission

Ministry of HealthPage and 14 of 100 Ministère de la Santé et des Long-Term Care Soins de longue durée

Inspection Report under Rapport d’inspection sous la the Long-Term Care Loi de 2007 sur les foyers de Homes Act, 2007 soins de longue durée

Long-Term Care Homes Division Ottawa Service Area Office Bureau régional de services d’Ottawa Long-Term Care Inspections Branch 347 Preston St Suite 420 347 rue Preston bureau 420 OTTAWA ON K1S 3J4 OTTAWA ON K1S 3J4 Division des foyers de soins de Telephone: (613) 569-5602 Téléphone: (613) 569-5602 longue durée Facsimile: (613) 569-9670 Télécopieur: (613) 569-9670 Inspection de sions de longue durée Public Copy/Copie du public

Report Date(s) / Inspection No / Log # / Type of Inspection / Date(s) du apport No de l’inspection Registre no Genre d’inspection May 30, 2016 2016_236622_0014 013499-16 Resident Quality Inspection

Licensee/Titulaire de permis County of Lennox and Addington 97 Thomas Street East NAPANEE ON K7R 4B9

Long-Term Care Home/Foyer de soins de longue durée THE JOHN M. PARROTT CENTRE 309 BRIDGE STREET WEST NAPANEE ON K7R 2G4

Name of Inspector(s)/Nom de l’inspecteur ou des inspecteurs HEATH HEFFERNAN (622), AMBER MOASE (541), JESSICA PATTISON (197), WENDY BROWN (602) Inspection Summary/Résumé de l’inspection

Page 1 of/de 6 Ministry of HealthPage and 15 of 100 Ministère de la Santé et des Long-Term Care Soins de longue durée

Inspection Report under Rapport d’inspection sous la the Long-Term Care Loi de 2007 sur les foyers de Homes Act, 2007 soins de longue durée

The purpose of this inspection was to conduct a Resident Quality Inspection inspection.

This inspection was conducted on the following date(s): May 17 - 20, 24 - 27, 2016

During the course of the Resident Quality Inspection log # 013499-16, the following Critical Incident intakes were inspected; log# 024056-15 - staff to resident neglect log #015816-16 - alleged staff to resident abuse log #09509-16 resident to resident abuse - responsive behaviours.

During the course of the inspection, the inspector(s) spoke with the Administrator, the Director of Nursing (DON), the Registered Dietitian (RD), the Activation Coordinator, RAI Coordinator, Food Services Supervisor (FSS), Registered Nurses (RN), Registered Practical Nurses (RPN), Personal Support Workers (PSW), Environmental Services Worker (ESW), Family members, and residents. The inspectors conducted a tour of the home, made dining room and resident care observations, observed medication administration and practices, reviewed resident health care records, observed and reviewed infection control practices, and restraint practices, reviewed resident and family council minutes, applicable home policies, the home's staffing schedules for the nursing department

The following Inspection Protocols were used during this inspection: Continence Care and Bowel Management Dining Observation Falls Prevention Family Council Hospitalization and Change in Condition Infection Prevention and Control Medication Minimizing of Restraining Nutrition and Hydration Pain Prevention of Abuse, Neglect and Retaliation Residents' Council Responsive Behaviours Skin and Wound Care Sufficient Staffing

Page 2 of/de 6 Ministry of HealthPage and 16 of 100 Ministère de la Santé et des Long-Term Care Soins de longue durée

Inspection Report under Rapport d’inspection sous la the Long-Term Care Loi de 2007 sur les foyers de Homes Act, 2007 soins de longue durée

During the course of this inspection, Non-Compliances were issued. 1 WN(s) 1 VPC(s) 0 CO(s) 0 DR(s) 0 WAO(s)

NON-COMPLIANCE / NON - RESPECT DES EXIGENCES Legend Legendé

WN – Written Notification WN – Avis écrit VPC – Voluntary Plan of Correction VPC – Plan de redressement volontaire DR – Director Referral DR – Aiguillage au directeur CO – Compliance Order CO – Ordre de conformité WAO – Work and Activity Order WAO – Ordres : travaux et activités

Non-compliance with requirements under Le non-respect des exigences de la Loi de the Long-Term Care Homes Act, 2007 2007 sur les foyers de soins de longue (LTCHA) was found. (a requirement under durée (LFSLD) a été constaté. (une the LTCHA includes the requirements exigence de la loi comprend les exigences contained in the items listed in the definition qui font partie des éléments énumérés dans of "requirement under this Act" in la définition de « exigence prévue par la subsection 2(1) of the LTCHA). présente loi », au paragraphe 2(1) de la LFSLD.

The following constitutes written notification Ce qui suit constitue un avis écrit de non- of non-compliance under paragraph 1 of respect aux termes du paragraphe 1 de section 152 of the LTCHA. l’article 152 de la LFSLD.

Page 3 of/de 6 Ministry of HealthPage and 17 of 100 Ministère de la Santé et des Long-Term Care Soins de longue durée

Inspection Report under Rapport d’inspection sous la the Long-Term Care Loi de 2007 sur les foyers de Homes Act, 2007 soins de longue durée

WN #1: The Licensee has failed to comply with O.Reg 79/10, s. 73. Dining and snack service Specifically failed to comply with the following: s. 73. (1) Every licensee of a long-term care home shall ensure that the home has a dining and snack service that includes, at a minimum, the following elements: 8. Course by course service of meals for each resident, unless otherwise indicated by the resident or by the resident’s assessed needs. O. Reg. 79/10, s. 73 (1). s. 73. (2) The licensee shall ensure that, (b) no resident who requires assistance with eating or drinking is served a meal until someone is available to provide the assistance required by the resident. O. Reg. 79/10, s. 73 (2).

Findings/Faits saillants :

1. The licensee has failed to comply with O. Reg. 79/10, s. 73(1)8 in that residents were not served their meal course by course.

On a specified date during a meal observation, the following was observed:

- Residents #051 and 052 were served their main entree while they were still eating their soup. - Resident #050 was observed with his/her main entree to the side of his/her place setting while he/she was still eating their soup.

During a second meal observation on a specified date, the following was observed:

- Resident #021 was observed to have just started eating his/her soup and his/her main entree was observed off to the side of their place setting. - Resident #053 was observed eating his/her soup while the main entree was placed beside them.

The plans of care for the residents noted above were reviewed and there is no indication that they should not be getting their meals served course by course.

An interview was conducted with the Dietary Supervisor who indicated that the current

Page 4 of/de 6 Ministry of HealthPage and 18 of 100 Ministère de la Santé et des Long-Term Care Soins de longue durée

Inspection Report under Rapport d’inspection sous la the Long-Term Care Loi de 2007 sur les foyers de Homes Act, 2007 soins de longue durée process is for staff to serve each resident course by course. They further indicated that an exception is being made with desserts, as residents have stated they would like dessert served to everyone as soon as all main entrees have been delivered. [s. 73. (1) 8.]

2. The licensee failed to ensure that residents who require assistance with eating or drinking are only served a meal when someone is available to provide assistance.

On a specified date, a dining observation was conducted during a specified meal service.

Resident #045 was served his/her entrée but there was no staff person present to provide assistance. The entrée remained in front of the resident for several minutes after the meal was served.

Resident #045’s plan of care identified the resident required assistance at meals.

Resident #046 was observed with his/her entree in front of him/her. There was no staff sitting with resident #046 when they were served the entrée.

Resident #046’s plan of care indicated he/she required assistance at meals.

Resident #047 was observed eating soup while the entrée was left beside him/her. Resident #047 appeared unable to eat independently.

Staff approached Resident #047 on three separate occasions, no assistance was provided.

Resident #047’s current plan of care indicated he/she required assistance at meals.

Resident #016 was served his/her entrée, due to interruptions, resident #016 was not provided assistance with his/her entree until 10 minutes after the entrée had been served.

Resident #016’s plan of care stated the resident required assistance at meals.

The home failed to ensure that residents #016, #045, #046 and #047 who require assistance with eating or drinking were only served a meal when someone was available to provide assistance. [s. 73. (2) (b)]

Page 5 of/de 6 Ministry of HealthPage and 19 of 100 Ministère de la Santé et des Long-Term Care Soins de longue durée

Inspection Report under Rapport d’inspection sous la the Long-Term Care Loi de 2007 sur les foyers de Homes Act, 2007 soins de longue durée

Additional Required Actions:

VPC - pursuant to the Long-Term Care Homes Act, 2007, S.O. 2007, c.8, s.152(2) the licensee is hereby requested to prepare a written plan of correction for achieving compliance to ensure that residents who require assistance with eating or drinking are only served a meal when someone is available to provide assistance., to be implemented voluntarily.

Issued on this 30th day of May, 2016

Signature of Inspector(s)/Signature de l’inspecteur ou des inspecteurs

Original report signed by the inspector.

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Staff Report to County Council

From: Chris Wagar, Manager, Roads and Bridges

Re: Review of 2016 County Capital Construction Tender Results

Date: July 19, 2016

DISCUSSION

2016 Capital Construction Tender Results The County has recently issued and closed tenders for the following 2016 capital construction projects: i. Tender No. 2016-10, Tamworth and Camden East Bridges ii. Tender No. 2016-11, Bundled Bridge Repair

Following is a summary and discussion of each tender's results.

i. Tender No. 2016-10, Tamworth and Camden East Bridges The 2016 Roads and Bridges capital budget includes a total allocation of $120,000 for this project. The construction allocation is $105,000 and the balance is for engineering and contract administration.

The Tamworth bridge is located on County Road 4 (Ottawa Street) between Wheeler Street and Concession Street in the Village of Tamworth. The major items of work include concrete patching/injection and reinforcing to prevent scouring of the abutments.

The Camden East bridge is located on County Road 4 between Riverview Drive and Old Mill Street. The major items of work include concrete patch repair of the exposed deck surface and abutment walls.

A tender for this project was prepared by the consulting firm of Ainley Graham and Associates Ltd. (Ainley) and was publicly advertised for closing at 2:00 pm local time on July 15, 2016. The tender advertisement was posted on the Biddingo and County websites and distributed to area construction associations.

Discussion At 2:00 pm local time on July 15, 2016, Ainley and County staff met to publicly open the tenders received. Five bidder's representatives were also present.

Page 21 of 100

Following is a summary of the tender results:

Bidder Total Tender Amount (excluding HST) All Services Inc. $108,500.00 Cruickshank Construction Inc. $109,874.12 Clearwater Structures Inc. $126,202.00 Baltimore Development Services $142,999.00 National Structures Inc. $153,657.09 H.R. Doornekamp Construction Ltd. $167,777.80 Louis Bray Construction Ltd. $194,000.00

The following sustainability performance indicators are addressed in this project:  system adequacy improvement  implementation of pro-active preservation management measures  improvement to transportation network travel and operations  reduction of material haulage and disposal and GHG emissions  use of recycled materials  increased reduction of environmental and hazardous effects of adverse weather and deficient roadside conditions

The consultant has reviewed the submitted tender bids and advised they are correct and complete. They recommend the acceptance of the low bid of All Services Inc. at their tender price of $108,500.00 excluding HST.

A copy of the consultant's report is attached and County staff agree with its award recommendation.

After adjusting for the portion of the HST that is not recoverable by the County, the tender price for the recommended bid is approximately $5,410 above the $105,000 construction budget allocation.

This shortfall can be addressed by the surplus from Tender No. 2016-11 or other 2016 capital projects with surplus budget.

ii. Tender No. 2016-11, 2016 Bundled Bridge Repair The 2016 Roads and Bridges capital budget includes a total allocation of $162,000 for this project.

The project consists of eight bridges at various locations on County roads. The repair works include; repair of expansion joints, repair concrete delamination & spalling areas, repair of curb & sidewalk, refilling gabions, and repairing handrail. The tender was prepared by AECOM Canada Inc. (AECOM) and publicly advertised for closing at 1:00 pm local time on July 15, 2016. The tender

Page 22 of 100

advertisement was posted on the Biddingo and County websites and distributed to area construction associations.

Discussion At 1:00 pm local time on July 15, 2016, AECOM and County staff met to publicly open the tenders received. Five bidder's representatives were also present.

Following is a summary of the tender results:

Bidder Total Tender Amount (excluding HST) Cruickshank Construction Ltd. $143,558.20 All Services Inc. $189,500.00 H.R. Doornekamp Construction Ltd. $211,046.25 National Structures Inc. $215,919.80 Baltimore Development Services $267,898.00 Clearwater Structures Inc. $340,855.00

The following sustainability performance indicators are addressed in this project:  system adequacy improvement  implementation of pro-active preservation management measures  improvement to transportation network travel and operations  reduction of material haulage and disposal and GHG emissions  use of recycled materials  increased reduction of environmental and hazardous effects of adverse weather and deficient roadside conditions

The consultant has reviewed the submitted tender bids and advised they are correct and complete. They recommend the acceptance of the low bid of Cruickshank Construction Ltd. at their tender price of $143,558.20 excluding HST.

A copy of the consultant's report is attached and County staff agree with its award recommendation.

After adjusting for the portion of the HST that is not recoverable by the County, the tender price for the recommended bid is approximately $15,915 below the $162,000 budget allocation.

This surplus can be allocated to address the shortfall in the Camden East and Tamworth Bridges project, other 2016 capital project budget shortfalls, or transferred to capital reserves as required.

Page 23 of 100

Recommendation No. 1: That Tender No. 2016-10 for the Tamworth and Camden East Bridges Rehabilitation be awarded to All Services Inc. in the amount of $108,500.00 excluding HST.

Recommendation No. 2: That Tender No. 2016-11 for 2016 Bundled Bridge Repairs be awarded to Cruickshank Construction Ltd. in the amount of $143,558.20 excluding HST.

Approved for Submission

Page 24 of 100

Ainley Graham & Associates Limited 1-50 Grant Timmins Drive, Kingston, Ontario K7M 8N2 Tel: (343) 266-0002 • Fax: (343) 266-0028 E-mail: [email protected]

July 18, 2016 File No. 14851-1 County of Lennox and Addington County Court House, Lower Level 97 Thomas Street East Napanee, ON K7R 4B9

Attn: Mr. Chris Wager, Manager, Roads and Bridges

Ref: Camden East and Tamworth Bridge- Minor Rehabilitation Contract No. 2016-10 County of Lennox and Addington

Dear Mr. Wager:

Tender bids were received from seven (7) contractors for the above-noted project. The bids were opened at the County of Lennox and Addington office on Friday, June 15, 2016 at 2:00 pm. The County of Lennox and Addington provided the bids to Ainley Graham& Associates Limited for review. A list of these seven bids is provided in the table below. All tender amounts are inclusive of HST.

Total Tendered Amount Bidder (incl. HST) All Services Incorporated $122,605.00 Cruickshank Construction Ltd. $124,157.76 Clearwater Structures Inc. $142,608.26 Baltimore Development and Services Limited $161,588.87 National Structures 2011 Inc. $173,632.51 HR Doornekamp Construction Ltd. $189,588.91 Louis W. Bray Construction Limited $219,220.00

Ainley Graham & Associates Limited has examined the fore-going seven submissions and found the tenders to be complete and in compliance with the general tendering requirements.

The unit prices of the lowest three tender bids have been analyzed and there is no evidence of unbalancing in any of these bids.

Creating Quality Solutions Together Page 25 of 100

Based on the analysis and discussion above, the tender received from All Services Incorporated meets the requirements of the tender call. The contract is open for acceptance for a period of sixty (60) days after the tender closing date of July 15, 2016. The contract is scheduled for construction commencing within seven (7) calendar days of the commencement date issued by the County with completion of the Contract in its entirety by October 31, 2016.

A random reference check for this company has been conducted through contacting Municipality of Clarington. The Municipality of Clarington acknowledges the quality of the work done by All Services Incorporated and is happy to recommend this company for any projects similar in nature. Based on the above, Ainley Graham & Associates Limited knows of no reason why the County, acting in its sole discretion, may not award the unit price Contract No. 2016-10 to the lowest bidder, All Services Incorporated, in the amount of 122,605.00 (including HST).

It is recommended that the bid bonds of “All Services Incorporated” and “Cruickshank Construction Ltd.” (the first and second low bids) be held by the County until such time as the contract is executed.

Please advise should there be additional information required to supplement the above report. Please do not hesitate to contact the undersigned if you have any questions in the above regards.

Yours very truly,

Ramin Rameshni, PhD, P.Eng Senior Structure Engineer Ainley Graham & Associates Limited Tel: (343) 266-0002 ext. 207 Fax: (343) 266-0028 Cell: (647) 236-4791 [email protected]

- 2 - Ainley Group Page 26 of 100

AECOM 654 Norris Court 613 389 3703 tel Kingston, ON, Canada K7P 2R9 613 389 6729 fax www.aecom.com

July 15th, 2016 Project Number: 60492579-05

Mr. Chris Wagar Manager Roads and Bridges County of Lennox and Addington 97 Thomas Street East, Postal Bag 1000 Napanee, ON K7R 3S9

Dear Mr. Wagar:

Re: Lennox and Addington, Contract 2016-11 AECOM Project No. 60492579-05

Quotations for Contract 2016-11, Bundled Bridge Repair were received until 1:00 pm Friday July 15th, 2016 and opened immediately thereafter. Six (6) Quotations were received, and three lowest are as follows:

Contract 2016-11 Bidder Tender Price (including HST) H.R. Doornekamp Construction $238,482.26

All Services Ltd. $214,135.00

Cruickshank Construction Ltd. $162,220.77

Tender Prices shown represent tender amounts shown on Page 10 of the Form of Tender. No errors or informalities were found during a review of the tenders.

AECOM knows of no reason why a contract in the amount of $162,220.77 including HST should not be awarded to Cruickshank Construction Ltd. for Contract 2016-11.

Sincerely,

Dan Baxter, C. Tech [email protected] AECOM Canada Ltd.

2016-07-15-Chriswagar - 2016-11 Recommendation Page 27 of 100

Staff Report to County Council

From: Chris Wagar, Manager, Roads and Bridges

Re: Proposed Additional Work in 2016 Construction Program

Date: July 25, 2016

Background: At its June 8, 2016 Regular Session meeting, County Council approved additional works on County Road 22 from Townline Road easterly into Loyalist Township. The extension was to be funded from the budget surplus on the 2016 hot mix paving tender. The recommended option by the project manager, G.D. Jewell Engineering Inc. (GDJ) extended the work 1.5km easterly beyond Townline Road at an estimated cost of $750,000 plus HST.

Discussion: Unfortunately the hot mix paving contractor, Cruickshank Construction Inc., is unable to complete the additional works on County Road 22 at the contracted prices due to timing issues.

To capitalize on the attractive pricing in 2016, staff recommends that additional work on County Road 9 be completed as part of the Surface Treatment program.

The proposed section on County Road 9 was originally planned for the 2016 year but was deferred due to budget constraints. This section would start 0.5km east of Abrams Road and extend easterly for 1.0km and has similar needs and conditions compared to the current section of County Road 9 being completed by Greenwood Paving Inc. This work would include drainage improvements, base stabilization, profile restoration, and a new driving surface. Including a contingency, this work is estimated at $200,000.

Recommendation: That the rehabilitation of County Road 9 included in the County’s 2016 Surface Treatment contract with Greenwood Paving Inc. be extended to include the section 0.5km east of Abrams Road and extending easterly for 1.0km at an approximate cost of $200,000; and further, That this extra work be funded from the estimated budget surplus from 2016 County capital projects.

Approved for Submission

Page 28 of 100

Report of the June 15, 2016 Meeting of the County of Lennox and Addington - Emergency Services Advisory Committee

A meeting was held at the Northbrook Fire Hall at 11905 Highway #41 and convened at 1:35 p.m.

PRESENT:

Mark Schjerning, County of Lennox and Addington Larry Keech, County of Lennox and Addington Casey Cuddy, Fire Chief, Township of Addington Highlands Vicki Hallam, Town of Greater Napanee Acting S/Sgt. Scott Underhill, Napanee OPP James Feeney, Deputy Fire Chief, Loyalist Township S/Sgt. Scott Semple, Napanee OPP Nancy Manion, L&A County General Hospital Adrienne Hansen-Taugher, KFL&A Public Health (via telephone)

GUESTS:

Sgt. Brad Milburn, ERT, Napanee OPP Jason White, County of L&A, Information Technology Services Nathan Bruce, County of L&A Information Technology Services

WELCOME

L. Keech chaired the meeting and welcomed everyone. Members of the committee and guests were invited to introduce themselves. L. Keech also thanked C. Cuddy for hosting the meeting.

The agenda for this meeting was approved without comments or additions. The report of the March 30, 2016 meeting was approved without questions or comments.

DELEGATIONS/PRESENTATIONS

Searching for Missing Person in Wooded Areas

S/Sgt. S. Semple introduced Sgt. Brad Milburn who is the Team Leader of the Emergency Response Team. Sgt. Milburn provided an informative and interesting presentation. He advised there are 46 team members in this area with 4 being at the Napanee detachment. The team provides canine backup, VIP protection as well as prison escorts. The team has the use of air resources as well. There are trained volunteers but they usually can’t commit to too much time as they usually have full time jobs. There is a team from Odessa that are trained to do high angle searches. There is Page 29 of 100 - 2 - Emergency Services Advisory Committee Meeting June 15, 2016

also a special unit in Bolton that are trained in cave rescue or rescues from collapsed buildings.

He emphasized the need to call immediately to report a missing person. The sooner the search can be started, the better the outcome. He indicated that there is always an investigative part to each search, interviewing family and friends, their habits, anything that might be helpful to the team. With cell phones and GPS, it is easier to locate people and he stressed the importance of staying in one spot. He also stressed the importance of making children aware that they should stay in one spot and when they are called, the children should respond.

Sgt. Milburn advised he would be attending some Provincial Parks to train the park staff on advising visitors to take food and water if going on trails and advise park staff where they are going and how long they expect to be.

He indicated that to date for 2016 there have been 20 missing person calls.

L. Keech thanked Sgt. Milburn for his presentation.

Civic Addressing & Signage

J. White, Manager Information Technology Services for the County of Lennox and Addington provided a power point presentation regarding signage and the problems encountered in his department with civic addressing and road names. Since municipal amalgamation, there are duplicate road names and numbers can make it difficult for emergency response.

The committee recommended that this report be presented to County Council at an appropriate time.

C. Cuddy thanked Nathan and Jason for the changes that have been made in the past two years.

MATTERS FOR CONSIDERATION

Emergency Operations Centre Management & Emergency Site Management Course

V. Hallam reported that she and K. Donaldson attended the EOC and ESMC course that was held at Mohawk College and advised it was an informative and worthwhile course. The college is only offering the course remotely and she noted it would be advantageous for anyone to take. The course is now 3 days and the cost is $850.00 per person.

Page 30 of 100 - 3 - Emergency Services Advisory Committee Meeting June 15, 2016

REPORTS FROM MEMBERS

 County of Lennox and Addington

M. Schjerning reported that Loyalist Base will be going to 24/7 commencing June 29th. He noted that he is continuing to work on the County’s Continuity Plan.

 Lennox and Addington County General Hospital

N. Manion advised the hospital had a confused patient who wandered off and they called police and she inquired of S. Semple if calling them was the correct course of action. He acknowledged it was the correct thing to do.

 Napanee Detachment of the OPP

S/Sgt. S. Semple advised they are status quo right now. He noted that perhaps EMS and Fire should share their plans and work collectively on the contingency policies. He advised that the John M. Parrott Centre would like to organize an exercise on missing persons.

 Loyalist Township

J. Feeney advised they just finished training for the Emergency Control Group and will be conducting an exercise this fall with Brian Wheeler.

 Town of Greater Napanee

V. Hallam reported that the committee met last week to review the bylaws and critical infrastructure. She is presently updating contacts and telephone numbers.

 Township of Stone Mills

No one was in attendance to provide a report.

 Township of Addington Highlands

C. Cuddy indicated they will be conducting a training exercise in the fall.

Page 31 of 100 - 4 - Emergency Services Advisory Committee Meeting June 15, 2016

 KFL&A Public Health

M. Schjerning reported on behalf of A. Hansen-Taugher that the Health Unit is involved in the resettlement of refugees and getting their immunization up to date. She is remaining the liaison with the committee.

 OFMEM

L. Harvey was deployed in Toronto and unable to attend.

NEXT MEETING

 Wednesday, October 19, 2016, at 1:30 p.m. at the Lennox and Addington County General Hospital in the Airhart Conference Room.

ADJOURNMENT

Following the adjournment we were provided with a tour of the new facility.

Page 32 of 100

LENNOX AND ADDINGTON COUNTY ECONOMIC DEVELOPMENT COALITION

Meeting held - Thursday, June 16, 2016

Committee Room, County Court House 7:00 PM

Call to Order

Councillor Bresee called the meeting to order at 7:00 p.m.

Present: Warden Henry Hogg Ken Hook Councillor Ric Bresee Rob Jordan Councillor John Wise Christopher Lucas Linda Bongard Cynthia Surette Andrea Cross Steve Collings

Staff Present: Stephen Paul, Director, Community and Development Services Rob Plumley, Community Development Officer Tracey Snow, Business Development Officer

Regrets: Aline Lamere

Adoption of Minutes

Moved by Councillor Wise EDC-16-17 Seconded by Linda Bongard CARRIED That the minutes of the April 14, 2016 meeting of the Lennox and Addington Economic Development Coalition be approved.

Approval of Agenda

Moved by Warden Hogg EDC-16-18 Seconded by Andrea Cross CARRIED That the agenda be approved.

Disclosure of Pecuniary Interest and General Nature Thereof

No disclosure of pecuniary interest and the general nature thereof was declared.

Page 33 of 100 Economic Development Coalition Meeting held - June 16, 2016 Page 2 of 2

Matters for Consideration

On the Go Toronto Marketing Campaign

Moved by Andrea Cross EDC-16-19 Seconded by Ken Hook CARRIED That the June 6, 2016 - staff report re: On the Go Toronto Marketing Campaign (Director, Community & Development Services) be noted and received.

Small Business Enterprise Centre

Moved by Cynthia Surette EDC-16-20 Seconded by Chris Lucas CARRIED That the June 6, 2016 - staff report re: Small Business Enterprise Centre (Director, Community & Development Services) be noted and received; and further That the Economic Development Coalition supports an additional Service Ontario location in the more populated area of Lennox & Addington County.

Small Business Taxation

Moved by Councillor Wise EDC-16-21 Seconded by Andrea Cross CARRIED That the June 6, 2016 - staff report re: Small Business Taxation (Director, Community & Development Services) be noted and received.

Activity Report

Moved by Chris Lucas EDC-16-22 Seconded by Steve Collings CARRIED That the June 6, 2016 - staff report re: Activity Report (Director, Community & Development Services) be noted and received.

Adjournment

Moved by Ken Hook EDC-16-23 Seconded by Linda Bongard CARRIED That there being no further business this meeting of the Economic Development Coalition be adjourned at 8:03 p.m.

Councillor Ric Bresee, Chairperson Stephen Paul, Director, Community and Development Services

Page 34 of 100

County of Lennox and Addington Joint Accessibility Advisory Committee

Meeting held - Tuesday, June 21, 2016

Town of Greater Napanee Community Facility, Roblin, Ontario 1:00 p.m..

Present: Councillor Bill Lowry Marlene Rosenblath Ken Ackerman Brian Shenton Kelly McCaugherty

Staff Present: Vicki Hallam, Town of Greater Napanee Tracey McKenzie, County of Lennox and Addington Patricia Grey, Township of Addington Highlands Paul Snider, Loyalist Township Patti Scott, Lennox and Addington County General Hospital Jim Klaver, County of Lennox and Addington Roads Department Andrée Ferris, Loyalist Township Recreation Department

Call to Order

Councillor Lowry called the meeting to order at 1:05 p.m.

Adoption of Minutes

Moved by Brian Shenton CARRIED Seconded by Ken Ackerman That the minutes of the January 19, 2016 Joint Accessibility Advisory Committee meeting be adopted.

Approval of Agenda

Moved by Ken Ackerman CARRIED Seconded by Brian Shenton That the agenda be approved.

Disclosure of Pecuniary Interest and General Nature Thereof

No disclosure of pecuniary interest and the nature thereof was declared. Page 35 of 100 Joint Accessibility Advisory Committee Meeting held – June 21, 2016

Presentations

Parkinson Society of Canada

Palmier Stevenson-Young of the Parkinson Society of Canada (Kingston Chapter) made a presentation regarding Parkinson’s Disease and programs and advocacy services provided by the Society.

Moved by Kelly McCaugherty CARRIED Seconded by Marlene Rosenblath That the presentation regarding the Parkinson Society be noted and received.

Accessible Pedestrian Signals

Jim Klaver, Operations and Development Technologist with the County’s Roads and Bridges department updated the committee on installations of Accessible Pedestrian Signals (APS). The first APS will be installed at the corner of Bridge and Centre Street later this year, as part of the Bridge Street reconstruction project. He also provided the results of the engineering evaluation which was undertaken to investigate the duration of the pedestrian walk signals at the corner of Centre Street and Dundas Street in Greater Napanee. It was found that the pedestrian walk signal provides more time to cross than the industry standard.

Moved by Ken Ackerman CARRIED Seconded by Brian Shenton That the presentation regarding :Accessible Pedestrian Signals and the results of the engineering evaluation be noted and received.

Playground Equipment – Loyalist Township

Andrée Ferris, Director of Recreation Services for Loyalist Township introduced Tara Galpin of Scott Wentworth Landscape Designs. Tara presented the draft design of Babcock Mill Natural Playground in Odessa and outlined accessibility features which will be included.

Moved by Kelly McCaugherty CARRIED Seconded by Brian Shenton That the presentation regarding the draft design of the Babcock Mill Natural Playground be noted and received.

Page 36 of 100 Joint Accessibility Advisory Committee Meeting held – June 21, 2016

Matters for Consideration/Discussion

Motion to Reconsider

Moved by Ken Ackerman CARRIED Seconded by Kelly McCaugherty That the results of the Joint Accessibility Advisory Committee Survey which were presented to the Committee on January 19, 2016 be reconsidered at the Committee’s next meeting.

Accessible Festivals and Events

Moved by Ken Ackerman CARRIED Seconded by Kelly McCaugherty That the Guide to Accessible Festivals and Outdoor Events (Access ON) be noted and received.

Accessibility Song

Moved by Kelly McCaugherty CARRIED Seconded by Ken Ackerman That Brian Shenton investigate the possibility of obtaining a copyright on the song entitled “It’s the Way to Go Accessibility”.

Matters for Information

Moved by Ken Ackerman CARRIED Seconded by Brian Shenton That the following Matter for Information be noted and received:

Accessible Customer Service Standard

June 2016 - correspondence re: Changes to the Accessible Customer Service Standard (Access ON)

Other Business

Brian Shenton questioned whether Conservation Authorities are keeping up with Accessibility Standards. Conservation Authorities are included in the AODA legislation, specifically under Design of Public Spaces. Accessibility improvements would be necessary when trails are redeveloped or new trails are designed.

Page 37 of 100 Joint Accessibility Advisory Committee Meeting held – June 21, 2016

Brian Shenton congratulated Vicki Hallam and the Town of Greater Napanee for including Accessibility Highlights in the recently published Community Services Guide.

Next Meeting

The next meeting of the County of Lennox and Addington Joint Accessibility Advisory Committee will take place on Tuesday, October 18th, 2016.

Adjournment

Moved by Brian Shenton CARRIED Seconded by Kelly McCaugherty That this meeting of the Joint Accessibility Advisory Committee be adjourned at 3:05 p.m.

Page 38 of 100

Report of the Technical Advisory Committee – County Roads and Bridges July 13, 2016

Present:

Chris Wagar Manager, Roads & Bridges, County of Lennox & Addington Angela Montgomery Administrative Assistant, County of Lennox & Addington Jason White Manager, Information Technology, County of Lennox & Addington Nathan Bruce GIS Analyst, County of Lennox & Addington Ron Vankoughnet Public Works Supervisor, Town of Greater Napanee Dave Nicholson IT Clerk, Town of Greater Napanee Dave MacPherson Manager of Public Works, Loyalist Township Royce Rosenblath Supervisor, Roads/Bridges, Township of Addington Highlands Tanya Rosenblath Administrative Assistant, Township of Addington Highlands Jeff Thompson Public Works Supervisor, Township of Stone Mills Jay VanRossum President & CEO, Trackmatics Inc. Dave Burry Director of Sales, SkyHawk Telematics VIA CONFERENCE CALL

Items Discussed

Discussion with Trackmatics and SkyHawk Telematics

 Jay VanRossum, Trackmatics and Dave Burry, SkyHawk Telematics reviewed the status of services

 SkyHawk has a signed a contract with Trackmatics to be their service provider

 Trackmatics proposes to continue with the original RFP's terms, warranty and pricing (including AVL monthly monitoring fee per vehicle)

 All equipment kits will be assembled specifically for each unit by SkyHawk and sent to Trackmatics

 Trackmatics will review all equipment currently in place and ensure all is operational, replacing faulty equipment

 Equipment review/replacement will be completed by Trackmatics prior to training

 Training should be completed by the end of September 2016 including material cost entry and overall cost reporting Page 39 of 100

 Trackmatics confirmed that they would honor the pricing submitted by Champion and therefore a new RFP is not required

 A new contract, dated August 1, 2016 will be signed with Trackmatics

 Proof of liability insurance, WSIB, performance bond will have to be submitted by Trackmatics

 It was noted that with the exception of #2 all of Addington Highlands' pressure sensors have been completed

 Trackmatics will be at the September 21, 2016 District 8 meeting

 Trackmatics technician and programmer would like to meet with the members listed above on September 19, 20, 22 or 23

 Trackmatics will contact Angela to coordinate

 Trackmatics has new products, such as cameras, that could be available this winter for a pilot program

Champion Equipment Invoices  Champion Equipment will discontinue service as of August 15, 2016

 Chris Wagar will determine if the termination date can be changed to August 1, 2016

 Logins and site logistics will stay the same - members should change passwords in August for security reasons

 Members would like to be invoiced for their share of Champion Equipment invoices after the final billing – invoices will be sent late August

Navigo historical data retrieval options  SkyHawk would like a sample of the historical data to determine if they can integrate the data

 Jason White will get a sample and contact SkyHawk (Andrew Craig, IT) as well as the Navigo representative for options

Next Meeting  Tuesday, August 9, 2016 at 12:30 pm (lunch will be provided), Angela will email an agenda to members the week prior to the meeting

Page 40 of 100

Staff Report to County Council

From: Larry Keech Chief Administrative Officer/Clerk

Re: Administrative Services Activities

Date: July 18, 2016

Information Technology IT Staff recently completed a full day of training with a subject matter expert from Diamond with the goal of enhancing our in-house skills related to the ongoing support and maintenance of the County’s financial system. A second day is planned to focus more specifically on reviewing the security set-up of this system and implementing new features.

New environmental monitoring equipment has been installed in four of the County’s main server rooms. Maintaining optimal levels of temperature and humidity in these rooms can help reduce equipment failure probability. Automated alerts and historical reporting is now available reducing man hours required for the previous manual monitoring.

Information and Privacy Commissioner The Information and Privacy Commissioner of Ontario (IPC) recently released their 2015 Annual Report – Focus Ontario: A Year of Outreach, Engagement and Collaboration. The report contains a comprehensive review of the year in access and privacy issues, and detailed statistics about freedom of information requests, compliance rates, appeals and privacy complaints.

In the report, Commissioner Brian Beamish has made four significant recommendations to modernize access and privacy legislation. He is asking the government to conduct a comprehensive review of the province’s access and privacy laws to ensure Ontarians’ rights are better protected. A public review and update of the acts will ensure greater transparency and accountability of government institutions, meet the growing expectations of the public and ensure that Ontarians benefit from the same access and privacy rights as other Canadians.

It has been almost thirty years since the Freedom of Information and Protection of Privacy Act (FIPPA) and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) became law. Since that time, public expectations, technologies and the ways government does business have changed. In other provinces, access and privacy laws have been strengthened to meet the challenges of these changes. Page 41 of 100

Human Resources

Recruitment and Selection Human Resources staff have recently completed the interview and selection process for two positions – Registered Practical Nurses and Registered Nurses for The John M. Parrott Centre. An employment opportunity for Advanced Care Paramedics – External (4 Full-time Positions) has also recently been distributed.

Employee Assistance Program Human Resources staff negotiated contract amendments with Family Services Employee Assistance Program (FSEAP) to reduce the utilization rate and the monthly premium costs for the County. This amendment will be in effect until the contract renewal in 2018. FSEAP provides counseling, work-life resources, training and wellness resources to staff as part of their employee benefits.

Job Postings & Number of Applicants 16 14 14

12

10

8

6

4

2

0 Advanced Care Paramedic - External

Page 42 of 100

Human Resources Activity June 13, 2016 - July 17, 2016

Job Postings 1

Interviews 2

From PT to FT 0

New Hire/Placement 10

Retired 0

Resigned 2

Terminated 0

Incident Report Received 2 WSIB- No Lost Time - Health Care 2 Only

WSIB Lost Time 0

County Paid Leaves 0

New STD Claims 3

New LTD Claims 0

# Grievances 1

Mat/Par Leave 1

0 2 4 6 8 10 12

Page 43 of 100

Staff Report to County Council

From: Stephen Fox, Director Financial & Physical Services

Re: Financial & Physical Services Activities

Date: July 15, 2016 ______

2016 BUDGET PERFORMANCE The following is a summary of budget performance for the six month period to the end of June 30, 2016. In general, actual expenses and revenue are proceeding in line with budget estimates with the following exceptions.

Social Services The 2016 budget is based on a 5.5% increase over last year’s actual costs for payments to Ontario Works (OW) recipients. It is difficult to estimate the budget impact of Ontario Works payments since the Social Assistance Management System (SAMS) has been unable to generate subsidy claim reports since the system was introduced in November, 2014. Based on our manual tracking, it is estimated that municipal costs will be slightly lower than budget by approximately $20,000 (L&A share) in 2016.

The Province has also announced changes to the funding of OW administrative costs, which should result in additional grant revenue of approximately $15,000 (L&A share) in 2016.

Roads & Bridges In general, construction tenders were below estimates included in the 2016 budget. Council approved extending the hot mix paving work on County Rd 22 but the contractor has declined to undertake this additional work. 2016 surplus funds will be carried forward to fund future road work. Most projects are underway and at this point they are proceeding in line with the budget estimates.

Ambulance Services The Province announced that the County’s Land Ambulance grant will increase by an additional $164,669 from the 2016 grant. This amount is approximately $15,000 higher than the revenue estimate included in the budget. The funding amount is based on last year’s approved budget plus 1.5%. Page 44 of 100

The John M. Parrott Centre The Province has announced adjustments to the per diem envelopes, which determine the funding for the John M. Parrott Centre. It is expected that Provincial subsidy payments will be approximately $58,000 higher than budgeted. The County also successfully appealed the calculation of Hydro rates at the JMPC and received a retroactive payment of approximately $150,000.

Provincial Offences Based on the fines processed to date, it is estimated that the actual provincial offences net revenue will be approximately $200,000 higher than budgeted.

Forest Thinning The quotation for this year’s forest thinning program will generate an additional $25,000 in revenue over budget estimates.

Capital Projects There are no new building capital projects in 2016. However, major building repairs and equipment replacements are proceeding within budget estimates.

ROADS & BRIDGES The following is a summary of the major activities in the Road & Bridges department:

 Most of the 2016 capital projects are now underway including the hot mix paving program, culvert replacement program and the surface treatment program.  The Bridge St reconstruction project in Napanee is approaching the Centre St intersection and is proceeding on schedule.  Traffic line painting will begin in early August.  Two bridge repair tenders closed in July and are included on this agenda for Council’s consideration.  Staff from Greater Napanee and the County have been reviewing designs for the joint project to reconstruct Dundas St in Napanee. This is a multi-year project and is planned to begin in 2017. A meeting to review the draft design will be held with the Napanee BIA in August.

Page 45 of 100

PROPERTY SERVICES The following is a summary of the major activities in the Property Services department.

 Two roofs have been replaced at Camden Court in Napanee.

 Installation of cabinets at the units on Disraeli St in Picton will begin shortly.

 Staff have been working on the gardens at various County facilities in preparation for Communities in Bloom.

 Parking lot lines have been painted at several County buildings.

FINANCIAL SERVICES  The Director, Financial & Physical Services attended a consultation session with other municipal representatives regarding a new asset management plan regulation which is currently being drafted.

ACCOUNTS The following is a summary of accounts paid during the period from June 13, 2016 to July 14, 2016.

Department Amount Emergency Services $ 139,371.28 Child Care 663,626.98 The John M. Parrott Centre 177,299.86 Library Services 33,012.39 Museum & Archives 9,903.53 Provincial Offences 9,431.04 Property Services 76,920.89 Roads & Bridges 1,215,436.98 Housing & Homelessness 408,796.56 Social Assistance 36,012.53 Economic Development & Planning 23,367.41 Municipal Property Assessment Corp. 169,070.64 Administration & Finance (includes payroll 1,421,222.21 remittances)

Total $4,383,472.30

The detailed breakdown of accounts is available upon request from the Director, Financial & Physical Services and will be available for review by Councillors at the County Council meeting.

Approved for Submission

Page 46 of 100

Staff Report to County Council

From: Brian Elo-Shepherd, Director Prince Edward - Lennox & Addington Social Services

Re: Social Services Activities

Date: July 14, 2016

Ontario Works Caseload As previously reported to Council, the Ministry of Community and Social Services statistical report, the Subsidy Claim Expenditure Report, includes caseload data in a similar format as previously reported to Council prior to SAMS implementation. The report has identified two additional client groups, IWS (Indigenous Welfare Services) and PELASS Main Office. PELASS should not have any cases in either of these two categories and the issue was reported to the SAMS project lead for reports. This project is still working toward resolution. Until the SAMS project staff are able to validate which office these cases are attributable to, they will be reported separately and will not be included in the caseload total. The Ontario Works Caseload for PELASS, with the adjustments noted above, stood at 932 at the end of June 2016. This represents a 3.0% decrease compared with June 2015 and a 5.3% overall decrease in the year to date average. The Ontario Caseload trends for June 2016 are: Monthly Changes

May 2016 June 2016 % Change

Prince Edward 289 298 3.1

Lennox & Addington 636 634 -0.3

PE-L&A Total 925 932 0.8

Comparison to Same Month Last Year (2015)

June 2015 June 2016 % Change

Prince Edward 346 298 -13.9

Lennox & Addington 615 634 3.1

PE-L&A Total 961 932 -3.0 Page 47 of 100

Comparison of Year-to-Date (2015 to 2016)

YTD Average YTD Average % Change 2015 2016

Prince Edward 333 298 -10.5

Lennox & Addington 648 631 -2.6

PE-L&A Total 981 929 -5.3

Caseload Data Sources: Social Assistance Management System (SAMS) “CRS880M-Subsidy Expenditure Reports”. Note: Some figures may not total precisely due to rounding.

Per Capita Caseload Contrast, June 2016 Ontario Works cases per 1000 population: Prince Edward 11.8 Lennox & Addington 15.2

Population data from Statistics Canada 2011 Census: Population of Ontario

Emergency Social Services Staff Training Prince Edward – Lennox and Addington Social Services (PELASS) has continued to successively build on Emergency Social Services response capacity in recent years. The Emergency Social Services (ESS) plan was updated in 2015 as part of formal updates made to The County of Lennox & Addington’s Emergency Plan. Emergency Kits have been modified to be more portable and flexible in terms of deployment. The former kits were comprised of a single large bin, and have been replaced by ten small totes. The kits are now distributed in eight locations across our two Counties, making them more accessible. At any time, the kits can be scaled down for small events, or amalgamated to accommodate larger scenarios. Emergency Social Services overviews have also been provided to staff. Site visits were made by our Business Analyst in 2014, which gave our staff hands on experience with the new kits. In 2015, Supervisors reviewed ESS plan updates and coordinator roles with their staff, and a ‘Question and Answer’ summary was consolidated for distribution. In May and June of this year, two full-day Emergency Social Services preparedness training sessions were held for Social Services staff, with a focus on opening reception centres and evacuee registration. High level overviews were also provided on personal services, note taking, and food safety essentials. The sessions were informal and interactive, creating an environment for staff to freely ask questions and explore topics. The sessions were attended by thirty six staff, along with thirteen management and Page 48 of 100

administrative staff. Follow-up will occur with six staff who were unable to attend. This will help ensure a common knowledge base across the entire organization. The response from the training sessions was very positive. Feedback was collected using an anonymous online survey. Twenty five staff responded. Staff connected most strongly with the interactive nature of the sessions and the experience gained from the mock exercise. The leading suggestion for future sessions was to entertain a larger scale exercise where more functions, coordinator roles, and protocols are activated. Approximately 80% of respondents expressed feelings of readiness to set-up a Reception Centre and to register evacuees. A range of future initiatives are planned for the continued development of Emergency Social Services related activities. In consultation with local Community Emergency Management Coordinators (CEMC)s, designated Reception and Evacuation Centres will be visited and site inventories will be updated. This may include, for example, updating our information whether sites have added backup generator capacity or whether existing units have been modified. Meetings with local partners will facilitate the review of current program information and of any new opportunities. Agencies of particular focus include the Canadian Red Cross (CRC), the South East Local Health Integration Network (LHIN), the Community Care Access Centre (CCAC), and the Salvation Army. The continued development of resources for local staff will further build upon our resources, and will ensure a common and consistent knowledge base is maintained. This includes the development of local operational guidelines and tools, Question and Answer summaries, training initiatives, and a larger mock Emergency Social Services exercise. Feedback on ongoing progress has been a key component in shaping our focus and in prioritizing initiatives Social Housing

Funding Announcement The Ministry of Municipal Affairs and Housing (MMAH) recently announced funding for Service Managers in Ontario. The Social Infrastructure Funding (SIF) is to be delivered under the Investment in Affordable Housing (IAH) program and is a joint initiative between the provincial and federal governments. PELASS will receive $810,700 in 2016-17 and $586,000 in 2017-18 towards increased Investment in Affordable housing funding which can be used for programs like home ownership assistance, new builds, renovation assistance, rent supplement programs and housing allowance programs. PELASS will also receive $564,300 in 2016-17 for the renovation and retrofit of social housing funding including the nonprofit housing providers and PELASS stock. The Program Delivery and Fiscal Plan must be submitted by September 1, 2016 and the funds for 2016-17 must be committed by December 31, 2016. Staff will be drafting plans for consideration by the PELASS Committee and the County of Lennox & Page 49 of 100

Addington in the next few weeks. Unfortunately the timing of the September deadline is problematic to many municipalities given summer meeting schedules of Councils and Committees. Discussions between the Director and CAO are ongoing to deal with the deadline specified by MMAH.

Approved for Submission

Page 50 of 100

Staff Report to County Council

From: Stephen Paul, Director, Community & Development Services

Re: Community & Development Services Activities

Date: July 15, 2016

Library Services An “Art in the Library” program has been started in partnership with the Greater Napanee Area Arts Association (GNAAA). The Napanee branch has been outfitted with fixtures that will allow for rotating exhibits where local artwork will be displayed for a two-month period. The first exhibit will feature Barbara Marlin and Joan Salomaa (running September 5 to October 28) and the second exhibit will feature Coralee Babcock and Mary Lockhart (November 4 to December 28). Each exhibition will be highlighted with a “Meet the Artists” event. GNAAA acts as jury for the artist and artwork selection.

The library is now circulating family passes to the County Museum & Archives. A pass can be borrowed for one week and used for free entry for up to five people to the Museum and/or the Allan Macpherson House.

The TD Summer Reading Club is off to a strong start. As of July 14th, 427 children have registered for the program with the goal of reading 10 books each. The eight TD SRC programs that have run so far this summer have attracted 436 attendees.

Page 51 of 100 Circulation By Branch, 2012-16

January February 2012 2013 2014 2015 2016 2012 2013 2014 2015 2016 Administration 675 641 917 787 979 565 738 736 807 1002 Amherstview 3598 3472 3570 3849 3805 3003 3033 3126 3547 4134 Bath 408 358 285 457 526 422 369 373 305 453 Camden East 188 150 156 165 284 126 113 191 166 243 Napanee 5260 5136 4983 5273 5388 5138 5305 4270 4527 5262 Odessa 190 53 83 139 121 178 195 119 124 99 South Fred 205 292 222 159 101 142 176 197 115 91 Tamworth 676 735 572 525 642 859 684 482 609 583 Yarker 831 819 725 662 523 891 919 669 576 534 E-Books 651 984 1044 1868 2224 530 823 976 1681 2276 Total 12682 12640 12557 13884 14593 11854 12355 11139 12457 14677

March April 2012 2013 2014 2015 2016 2012 2013 2014 2015 2016 Administration 661 763 1038 834 751 617 797 859 784 1013 Amherstview 2352 3314 3956 4248 4416 3374 3494 4357 3908 4210 Bath 510 373 473 442 452 427 426 565 452 517 Camden East 147 220 186 197 202 72 160 136 154 171 Napanee 5270 5400 5564 5782 5536 5252 4750 5686 4929 5421 Odessa 102 74 102 130 133 76 65 107 164 105 South Fred 190 189 252 195 126 206 254 212 128 171 Tamworth 672 563 626 721 628 531 437 691 799 561 Yarker 876 833 750 644 566 768 915 962 829 654 E-Books 501 846 1188 1851 2235 464 867 1155 1703 2118 Total 11281 12575 14135 15044 15045 11787 12165 14730 13850 14941

May June 2012 2013 2014 2015 2016 2012 2013 2014 2015 2016 Administration 624 858 766 732 934 537 694 750 847 802 Amherstview 3493 3193 4120 3607 4114 3362 3467 3800 4454 4434 Bath 406 469 517 421 384 426 460 544 564 455 Camden East 119 160 98 131 200 129 206 131 163 229 Napanee 5642 5096 5085 4427 4858 5401 5223 5233 5835 5606 Odessa 46 55 105 169 64 93 86 88 152 92 South Fred 195 251 216 160 163 183 226 134 76 153 Tamworth 627 619 459 527 405 563 475 539 435 494 Yarker 819 925 887 554 523 598 606 647 713 584 E-Books 489 835 1064 1694 2350 527 887 1181 1723 2383 Total 12460 12461 13317 12422 13995 11819 12330 13047 14962 15232

Page 52 of 100

Museum and Archives From January to June, 3788 people have attended the Museum and Archives. In addition, 304 research requests have been processed by the Archives.

The 2016 CMOG (Community Museum Operating Grant) reporting documents were completed and provided for submission by June 30. These included a three year exhibit plan detailed with the Big Idea, Audience, Content, Learning Objectives and Estimated Budget, a three exhibit schedule, and a social media policy specific to the Museum and Archives.

Curatorial and Program Staff are conducting tours, workshops and demonstrations on Tuesdays and Thursdays during July and August at the Macpherson House. Thursday, July 14 attracted 50 people for demonstrations and tours.

In October, the Museum and Archives will be celebrating its 40th anniversary. To celebrate we have booked Dan Needles (Wingfield Farm writer, Order of Canada, playwright and author) who will talk of funny tales of life in rural Ontario.

Economic Development The Economic Development Office has received a $9,000 grant from the Prince Edward / Lennox and Addington CFDC. The funding will support a project to help local businesses sell online. Four workshops will be held in the fall and will develop an e-commerce solution for each participating business.

Lennox and Addington has partnered with the Frontenac CFDC to assist businesses in adopting digital tools, technologies and services to start and grow their businesses. A technology consultant will be contracted to provide business education and technology solutions to our local businesses.

The Economic Development Office has been working with CKWS Television to produce segments on Lennox and Addington businesses. During the week of June 20 features were presented on Topsy Farms, Stone Wall Canada and The Back Kitchen.

On The Go Toronto is the most read commuter magazine in the GTA. Lennox and Addington is advertising throughout the month of July in the magazine and on video boards throughout the PATH System in downtown Toronto.

The Economic Development Office will be organizing a youth entrepreneurship event on September 21. The event will launch our community partnership with Futurepreneur. The event will feature a guest speaker and networking.

Approved for Submission

Page 53 of 100

Staff Report to County Council

From: Angela Malcolm RN, Director, Long Term Care Services

Re: Long Term Care Activities

Date: July 18 2016

Funding Increases Announced Effective July 1 2016 the Raw Food envelope has increased 3.7% from $8.03 to $8.33 per resident per day. This represents the inflation rate for food items as measured by the Consumer Price Index (CPI). Also, the per diem for the Other Accomodation envelope also increased at a rate of 1% from $53.93 to $54.33 which represents the general rate of inflation as measured by the CPI. In addition, it was announced earlier this year that the Physiotherapy funding would receive a small increase from $780/bed/year to $796/bed/year.

Page 54 of 100

Accommodation Rates On July 1 2016, the co-payments that residents pay for basic accommodation in LTC homes increased by $0.64 per day from $58.35 per day to $58.99 per day. This increase was to help cover the rising costs of meals and accommodations per Ministry of Health. The maximum changes will also be increasing for residents admitted to newer preferred accommodation beds on or after July 1 2016. The premium for the John M Parrott Centre private beds will increase by $0.28 from $25.00 to $25.28 per day. This increase will not impact those in a private bed prior to July 1 2016.

Hairdressing Services We welcomed our new stylist, Jeanne Mcfarland-Jukes on July 4. We freshened up the salon prior to her arrival which the residents were very positive about. The residents and families have been getting to know Jeanne as she has them.

Community Engagement On July 13 we welcomed and toured the Communities In Bloom group through the gardens. Our garden areas receive many compliments and are a very tranquil place for residents to sit out and enjoy or view from their windows. It is also filled with many places to enjoy a visit with friends and relatives.

Approved for submission

Page 55 of 100

Staff Report to County Council

From: Mark Schjerning, Chief, Emergency Services

Re: Emergency Services Activities

Date: July 20, 2016

Funding Announcement The Ministry of Health and Long-Term Care has advised the County that they will provide up to $164,669 in additional base funding for land ambulance service for the 2016 calendar year. The letter that was received from the Minister is included under Information Items.

2016 Q2 Call Report Code 1 to 4 calls assigned to L&A ambulances are outlined below.

Lennox & Addington Ambulances Code 1 – Code 4 Call Assignment April 1, 2016 – June 30, 2016

Calls in % of Calls Base Code 1 Code 2 Code 3 Code 4 Total L&A L&A Napanee 20 3 229 454 706 610 86% Northbrook 3 2 55 200 260 188 79% Denbigh 1 0 5 29 35 13 37% Loyalist 0 0 68 169 237 204 86% Total 24 5 357 852 1,238 1,015 82% Q2 2015 25 3 353 844 1,225 997 81%

There were a total of 1,293 calls in L&A between April 1 and June 30, 2016.

Calls in L&A These are calls assigned by dispatch to L&A ambulances within L&A. The remaining calls are those responded to in another UTM and generate a “Cross Border Call”.

Percentage (%) of Calls in L&A This reflects the percentage of total calls that L&A ambulances are responding to within L&A County. The remaining percentage are those calls responded to in another UTM.

Page 56 of 100

Lennox & Addington County Code 1 – Code 4 Call Assignment April 1, 2016 – June 30, 2016

Greater Stone Addington Municipality County Loyalist Napanee Mills Highlands Code 1 23 22 1 0 0 Code 2 5 5 0 0 0 Code 3 3383 244 98 22 16 Code 4 882 391 318 76 85 Q2 2016 1,293 662 417 113 101

Q2 2015 1,245 669 370 106 100 2015 Total 5,076 2,626 1,634 397 416

Response Times Average response times for any ambulance responding to an emergency call within Lennox & Addington County for the April 1 to June 30, 2016 period are outlined below. The averages for Q2 2015 and 2015 are also noted.

Average Response Times – Q2 2016 Emergency Calls All Services (T2 – T4)

Greater Addington Location County Loyalist Stone Mills Napanee Highlands Q2 2016 10:25 8:18 11:41 18:02 10:26 Q2 2015 9:19 6:56 11:05 17:56 10:20 2015 9:46 7:09 11:44 18:30 9:52

Emergency Calls are Code 3 (Prompt) and Code 4 (Urgent) calls as assigned by the Central Ambulance Communications Centre in Kingston.

T2 is the time that the call is assigned to the ambulance. T4 is the time that the ambulance arrives on scene.

Autonomous IV Training The second class of nine Primary Care Paramedics successfully completed the 3-day training program conducted by the Regional Paramedic Program for Eastern Ontario. Clinical dates have been arranged with Lennox and Addington County General Hospital from August 9th to September 2nd. A third AIV class is being scheduled for the fall.

Page 57 of 100

Part-Time Hiring Five new part-time PCPs completed their orientation in early July and are now working shifts. A second round of part-time recruitment is currently underway and should be completed by the end of August.

Advanced Care Paramedic Recruitment A total of 13 applications were received for the four new full-time ACP positions created by the Loyalist base enhancement. The selection process for these positions is being conducted along with the part-time hiring that is currently underway.

Approved for Submission

Page 58 of 100 A6 6648 Road 506 P.O. Box 97, Plevna, Ontario KOH2M0 Tel: (613) 479-2231 or 1-800-234-3953, Fax: (613) 479-2352 www.northfrontenac.ca

May 27, 2016

Ministry of Health and Long-Term Care

5775 Yonge Street — 16"‘Floor Toronto, Ontario M7A2E5

Attention: Hon. Dr. Eric Hoskins, Minister of Health and Long-Term Care

Dear Hon. Dr. Hoskins:

Re: Requesting Support With Regards to Responding to Medical Calls

North Frontenac Fire Departments are responding to increasing medical calls due to ambulances not being available or delayed. The Departments are experiencing continually rising costs of core services.

Council feels that financial support should be provided by the province to support North Frontenac Fire Department when they are responding to medical calls.

Ifyou have any questions or concerns, please do not hesitate to contact me.

Yours. truly,

. /

Ron Higgins

Mayor, North Frontenac Councillor, County of Frontenac Phone (613) 884-9736 Email [email protected] c.c. Premier of Ontario, the Office of the Fire Marshall, the Rural Mayors Forum of Eastern Ontario; and All Municipalities. me '|'0\\/NSHIP or ‘a TownshipPage 59 of 100 of Addington Highlands ADDINGTON HIGHLANDS

June 20,2016

Ministry of Health and Long Term Care 5775 Yonge Street, 16“Floor Toronto, ON M7A 2E5 Attn: Honourable Dr. Eric Hoskins, Minister of Health and Long Term Care

Re: Reguest for Support

Dear Minister,

The Township of Addington Highlands operates two fire departments and as part of their core services they provide emergency pre—hospitalcare responses and medical acts such as defibrillation, standard first aid and CPR.

As a result of ambulances being delayed or unavailable, the fire departments are responding to a rising number of medical calls. In 2014, 37.5% of all calls for one ofthe fire departments in Addington Highlands were medical calls, this number rose to 41.6% in 2015. Subsequently, this has had and will continue to have an impact on the operating costs of the fire departments.

Therefore, Council requests that the Province consider providing financialsupport to the Addington Highlands Fire Departments for responding to medical calls.

Please don't hesitate to contact me ifyou have any questions. /"? Henry H Reeve

cc. Premier of Ontario The Office of the Fire Marshall The Rural Mayor's Forum of Eastern Ontario AllOntario Municipalities

PO BOX 89 FLINTON ON, KOH 1P0 (613) 336-2286 PH (613) 336-2847 FX www.addin2tonhigh1ands.ca Page 60 of 100 Greater Napanee GREATER FOR MANY REASONS

Community & Corporate Services 12 MorketSquare, P.O. Box 97 Napanee, ON K7R3L4 TEL613-354-3351 FAX613-354-5991 www.greaternapanee.com

July 12, 2016

The Honourable Kathleen Wynne, Premier of Ontario Legislative Building Queen’s Park Toronto ON M7A 1A1

Timothy O’Neill, Chair Independent Electricity System Operator (IESO) Board of Directors 1600-120 Adelaide Street West Toronto, ON M5H 1T1

Dear Premier Wynne and Chairman O’Neill:

Re: Resolution No. 289116 - Input on the RFP Process for Renewable Energy Contracts

Please be advised that at the June 28, 2016 meeting, the Council of the Town of Greater Napanee adopted the following resolution:

RESOLUTION #289/16: Schenk & Kaiser WHEREAS the Independent Electrical System Operator has requested input on the RFP process used to award renewable energy contracts;

AND WHEREAS Premier Wynne is quoted as saying; ‘Itis true there’s not a veto power involved in this process (renewable energy projects), but we always have to balance the greater good with local good;”

AND WHEREAS the provincial government indicated that new contracts willbe directed to willing host communities with the Minister of Energy indicating that it would be “almost impossible” for a contract to be granted under the current process without municipal agreement;

AND WHEREAS the cancellation of the Oakville Gas Plant Project cost provincial taxpayers 828 million dollars; Page 61 of 100 Town of Greater Napanee Resolution No. 289/16 Page 2 of 4 Input on the REP Process for Renewable Energy Contracts

AND WHEREAS the cost of the cancellation of the Oakville Gas Plant Project could have been substantially higher had Greater Napanee not been a willinghost to allow the transfer of the facilityto be constructed in Greater Napanee;

AND WHEREAS Greater Napanee has also been host to a number of solar projects including a large scale solar project;

AND WHEREAS Greater Napanee was denied approval for previous contract applications for municipal/private partnership solar projects within Greater Napanee, with the private partner being a company that manufactures solar panels within Greater Napanee;

AND WHEREAS after holding a well-aftended public open house and receiving clear direction from residents that they are not a willinghost to wind turbines;

AND WHEREAS the Council of the Town of Greater Napanee passed the following resolution after significant community consultation:

RESOLUTION #367/13: Schenk & Isbester WHEREAS municipalities need their rights regarding the health and welfare of our residents regarding industrial wind turbines (IVVTs); AND WHEREAS the Dorland project is based in a marginal wind speed area according to the Ministryof Natural Resources’ wind speed charts; AND WHEREAS installed, IWTs would not be financially viable in a marginal wind area as marginal winds are the lowest wind speeds on the scale; AND WHEREAS The Green Energy Act, in its present form, willraise Hydro rates due to the rates paid at four times for wind and ten times for solar (Ontario wholesale power rates of 2.8 cents per kw/hr.); AND WHEREAS lower Hydro rates are needed for residential and industrial customers, as Ontario Power has the highest rates in North America and these rates are driving businesses out of Ontario; AND WHEREAS ultimately everyone in Ontario willpay; industry, business, job loss, loss of homes, quality of life,property values and hydro bills that most people today can barely afford; AND WHEREAS Ontario Energy Policy needs an audit process to benefit and protect all Ontario residents and businesses; AND WHEREAS because the Town of Greater Napanee is within the North American Fly Way, known as the IBA(Picton to WolfeIsland) and because WolfeIsland has the highest bird and bat killrate in North America, IWTs should not be installed in these areas; AND WHEREAS The Green Energy Act willsee Z 500 lISTs Thstailedon the most expensive shoreline residential properties all over Ontario, with the shortest setback distances in the world at 550 metres, compared to the average world setbacks of over 2 km; Page 62 of 100 Town of Greater Napanee Resolution No. 289/16 Page 3 of 4 Input on the RFP Process for Renewable Energy Contracts

AND WHEREAS when an li/VTis installed, neighbours are impacted by documented health issues and 50% propedy losses; AND WHEREAS there should be a moratorium on all IVVTsuntil health concerns are addressed, i.e. Federal Health Study due out in 2014; AND WHEREAS the Premier of Ontario has recently conveyed the Government’s desire to limitIndustrial Wind Turbine (IWT)Projects to communities that are willing hosts; AND WHEREAS Council for the Town of Greater Napanee has received a clear message from its residents that they are not willingto host IVVTSin Greater Napanee; REGULAR SESSION OF COUNCIL - October 8, 2013 Minutes AND WHEREAS Council for the Town of Greater Napanee has taken a consistent position on the issue of lWTs; NOW THEREFORE BE IT RESOL VED THATthe Council for the Townof Greater Napanee applauds the position taken by the Premier and the Government; AND THATbased on the consistent position of Council for the Town of Greater Napanee and the input received from the community regarding IWTs, the Province of Ontario and specifically the Ministryof Environment be now advised that the Town of Greater Napanee is not a “willinghost” for the IVVTs; AND THATthis resolution be circulated to Premier Kathleen Wynne, as well as to the Minister of Environment, Minister of Energy, Minister of Rural Affairs and to all Ontario Municipalities for their support and endorsement.

Councillor Schenk requested a recorded vote.

YEAS: 6 - Councillor Grant, Councillor Isbester, Councillor Lucas, Councillor Schenk, Deputy Mayor Cole and Mayor Schermerhorn NAYS: 0 ABSENT: I - Councillor Pierson As a result of the recorded vote, the resolution was declared CARRIED

AND WHEREAS a firmis currently investigating a wind project within Greater Napanee;

NOW THEREFORE be it resolved that the Council of the Town of Greater Napanee: 1. Supports the Township of North Frontenac and a significant number of other Ontario municipalities requesting that a municipal support resolution become a mandatory requirement in the IESO process; 2. Asks the Province to formallyrecognize and advise the IESO that the residents of the Town of Greater Napanee have willinglysupported the Provincial Government’s energy strategy through current energy projects completed or underway and that any future projects not directly supported by the municipality willnot be forced on the municipality. 3. That the IESO respect the local consultation completed by the elected Council of Greater Napanee to seek input from residents and that the IESO respect the position of the community and the resolution of the Council of Greater Napanee not to be a willinghost to wind turbines. Page 63 of 100 Town of Greater Napanee Resolution No. 289/16 Page 4 of 4 Input on the REP Process for Renewable Energy Contracts

4. That fair taxation revenue to municipalities from energy projects and the base cost paid by municipalities for energy projects within their geographic limits become an immediate consultation by the Province withAMO under the MOU, with a goal to resolve these discussions for the 2017 municipal fiscal year

And that this resolution be provided to the IESO, Minister of Energy, AMOand ROMA boards, the Eastern Ontario Wardens’ Caucus and the County of Lennox &Addington for response. CARRIED.

Yours truly, cjna -ty. Susan M. Beckel, BBA, DipI. M.M, Clerk

cc: The Honourable Bob Chiarelli, Minister of Energy, bchiarelli.mpp.coIiberal.oIa.org AMO Board of Directors, pvanini(äamo.on.ca ROMA Board of Directors, romaroma.on.ca Eastern Ontario Wardens’ Caucus, jhuttoncountyofrenfrew.on.ca County of Lennox &Addington Council, Ikeech©Iennox-addington.on.ca Ministry of Housing MinistérePagedu 64Logement of 100

Mlnlster Responsible for the Ministre responsable de la Stratégie Poverty Reduction Strategy de réductlon de la pauvreté

Of?oe of the Minister Bureau du ministre

777 Bay Street, 17"‘Floor 777, rue Bay, 17“étage Toronto ON M5G 2E5 Toronto ON MSG 2E5 Tel: 416 585-6500 Tél. I 416 585-6500 Fax: 416 585-4035 Téléc. I 416 585-4035

June 21,2016

Warden Henry Hogg Warden, County of Lennox &Addington 97 Thomas Street East Napanee, ON K7R 4B9

Dear Warden Hogg:

I am pleased to advise you that the Social Infrastructure Fund (SIF) Agreement for affordable and social housing was announced today. The SIF, to be delivered under the Investment in Affordable Housing (IAH)program, is a joint initiative between our government and the federal government that willprovide over $640 millionfor housing over three years.

The SIF housing investments complement our own recently announced Long-Term Affordable Housing Strategy, including funding commitments such as the Survivors of Domestic Violence Portable Housing Benefit Pilot program, and the Green Investment Fund investments in social housing.

The SIF offers four separate programs designed to address needs across the housing system, and is comprised of the following investments: 0 An increase to the funding commitment under the current IAHprogram fully cost- matched by the province over three years; o Funding for the construction and renovation of affordable housing for seniors;

0 Funding for the renovation and retrofit of social housing; and o Funding for the construction and renovation of shelters and transitional housing for survivors of domestic violence.

The additional IAHfunding and the seniors funding are being allocated and administered to Service Managers as one program. The renovation and retrofit of social housing funding is being allocated to Service Managers, and willbe known as the Social Housing Improvement Program (SHIP). The funding for survivors of domestic violence is being delivered by the Ministry of Community and Social Services.

I am pleased to provide you with your notional funding allocations for the additional IAH, seniors, and SHIP:

Program Fisca Year ' 2016-17 2017-18 Increase to IAH/ Seniors $810,700 $586,000 SHIP $564,300 $0

_.__.i.....u...._._t..___. Page 65 of 100

Please note that funding allocations cannot be reallocated across fiscal years, oracross SIF programs. Also note that a portion of the provincial matching funds are committed for 2018- 19, and decisions regarding the allocation of these funds are expected to be communicated in early 2017-18.

The SIF funding provides us with an opportunity to make strategic investments to address some key priorities we have identified through the Long-Term Affordable Housing Strategy Update. As a result, we are requiring Service Managers, through their additional IAH funding, to meet the housing needs of the following: 0 Supporting affordability for tenants in social housing buildings with expiring operating agreements and/or federal subsidies o Seniors o Persons with disabilities including adults with developmental disabilities 0 Indigenous peoples o The chronically homeless o Youth o Preventing homelessness as individuals transition from provincia|ly—funded institutions such as hospitals, correctional facilities and the child welfare system o Projects that support transit corridor intensification and/or community hubs

Under the SHIP program, Service Managers are being strongly encouraged to address water and energy conservation, including a reduction in greenhouse gas emissions, when considering social housing repair projects for funding.

You willsoon be provided with the Administration Agreement for the IAHand SHIP that will include the Program Guidelines and additional program details and requirements.

Our government recognizes the need for more affordable housing in Ontario and we welcome these new federal investments in housing and homelessness prevention. By fully cost-matching the IAHand delivering the federal investments we can significantly impact the lives of those who are most vulnerable in Ontario and meet our vision of everyone having an affordable, suitable and adequate home. ChrSincerely, Minister of Housing

C: Larry Keech, Chief Administrative Officer/Clerk, County of Lennox &Addington Page 66 of 100 LIMESTONE DISTRICT SCHOOL BOARD Postal Bag 610, 220 Portsmouth Avenue, Kingston, ON, K7L 4X4 T: 613-544-6920 | Toll Free: 1-800-267-0935 | TTY: 613-548-0279 | F: 613-544-6804 www.limestone.on.ca Twitter @LimestoneDSB

June 24, 2016 Re: Community Planning and Partnerships Annual Meeting

Dear Community Partner,

On February 10, 2016 the Limestone District School Board (LDSB) approved Policy 20: Community Planning and Partnerships. Community partnerships not only enhance the learning environment for students but also supports the creation of vibrant and strong neighbourhoods by providing access to programs and services to a wide range of users in communities.

The policy outlines the procedure relating to partnership opportunities in open and operating schools, co- build opportunities in proposed schools, underutilized schools that may be impacted by closure, and sites that may be considered for future disposition. As a part of this process, the Board has identified partnership opportunities through the annually released Long Term Accommodation Plan (LTAP) and approved community partners will be notified of opportunities through the Community Planning Partnerships meeting.

The 2016/2017 Long Term Accommodation Plan (LTAP) was received by the Board on May 24, 2016. This 15 year plan identifies: • new schools or additions that may be needed; • areas where schools may be candidates for consolidation or closure; and • open and operating schools that have unused space (Clarendon Central P.S., North Addington Education Centre and Joyceville P.S.). These identified schools can provide potential spaces for community partners on a cost recovery basis.

For more information regarding the Community Planning and Partnerships policy and the LDSB Long Term Accommodation Plan visit the Limestone District School Board Website: Long Term Pupil Accommodation Planning.

The Annual Community Planning and Partnerships Meeting is scheduled for 1:00 pm on September 8, 2016 at the Limestone Education Centre (220 Portsmouth Ave, Kingston, ON) Room C.

At this meeting, the Board will share the LTAP and details of schools deemed eligible for facility partnerships. Organizations interested in sharing facility partnership proposals should bring relevant planning information such as growth plans, community needs, land use and green space requirements. Please RSVP to Nancy Traynor [email protected] or call directly at 613-544-6925 ext. 305 or 1-800- 267-0935 ext. 305. Please indicate if you are interested in presenting your organization’s information at the meeting. Thank you for your interest. Sincerely, Debra Rantz Director of Education

Paula Murray – Chair | Debra Rantz – Director of Education and Secretary | Paul Babin – Treasurer Our Students, Our Future

Page 67 of 100

71 Adam Street 71 Adam Street Belleville, ON K8N 5K3 Belleville, ON K8N 5K3 Tel: 613 967-0196 Téléphone: 613 967-0196 Fax: 613 967-1341 Télécopieur: 613 967-1341 Toll Free: 1 866 831-5446 Sans frais: 1 866 831-5446 www.southeastlhin.on.ca www.southeastlhin.on.ca

June 30, 2016 Electronic Delivery Only

John M. Parrott Centre 309 Bridge Street West Napanee, ON K7R 2G4

Attention: Larry Keech, CAO

Dear Mr. Keech:

Re: Level-of-Care Base Increase Funding 2016-17

The South East Local Health Integration Network (South East LHIN) is pleased to inform you that the Ministry of Health and Long-Term Care will provide the Long-Term Care (LTC) home sector with a total of up to $59,427,600 in new base funding effective April 1, 2016. This funding will provide a 2.0% resident care needs increase for residents in LTC homes.

Per Diem Funding Increase effective April 1, 2016 (Appendix A)

a) Base funding increase to support resident care needs

A 2.0% increase will be applied to the Nursing and Personal Care (NPC) and the Program and Support Services (PSS) envelopes resulting in Level-of-Care per diem increases of $1.85 to NPC and $0.18 to PSS, effective April 1, 2016 for every licensed and approved LTC home bed in operation within the South East LHIN. This additional funding is to maintain and improve the level and quality of resident care and services.

b) Convalescent care beds

For all ministry-funded LTC home beds in the convalescent care bed program in the South East LHIN: Consistent with the increases to the NPC and PSS envelopes, the Convalescent Care Additional Subsidy will increase from $75.29 to $76.80 per bed per day, to adjust for increasing resident care needs. This is an increase of $1.51 per bed per day: $0.97 in the NPC envelope, $0.42 in the PSS envelope, and $0.12 in the Other Accommodation (OA) envelope.

Level-of-Care Base Increase 2016-17 1 of 3 Page 68 of 100

The Physiotherapy Subsidy for Convalescent Care beds will also increase by 2%, effective April 1, 2016. This additional subsidy under the PSS envelope will increase by $0.21 from $10.69 to $10.90 per bed per day.

c) Physiotherapy Funding

The funding that the South East LHIN provides for physiotherapy in a supplementary line under the PSS envelope will also increase by 2T effective April 1, 2016 for every licensed and approved LTC home bed in operation within the South East LHIN. The annual funding amount will increase by $16.00 from $780.00 to $796.00 per bed per year.

The LTC home Level-of-Care Per Diem Funding Summary and the LTC home Convalescent Care Additional Subsidy Funding Summary have been revised to reflect the April 1, 2016, per diem changes set out above respectively. Please note that the funding amounts for physiotherapy services are now reflected in the newly created LTCH Physiotherapy Funding Policy Summary. The LTCH Physiotherapy Funding Policy has been revised to reflect this change. These revised policies are available on the ministry’s public website at: http://www.health.gov.on.ca/en/public/programs/ltc/lsaa_policies.aspx

Your June 2016 monthly payment from the Ministry will be adjusted to reflect the new per diem rates and will include retroactive payments for the increases made effective April 1, 2016.

John M. Parrott Centre is required to maintain financial records for this allocation. Unspent funds, and funds not used for the intended and approved purposes, are subject to recovery in accordance with the ministry’s year-end reconciliation policy.

The government remains committed to eliminating the deficit by 2017-18 and therefore it is critical that you continue to manage costs within your approved budget.

Should you require any further information or clarification, please contact Ifeolu Ogunyankin, Team Lead at 416-327-3504 or by e-mail at [email protected]

Sincerely,

Paul Huras CEO, South East LHIN

c: Donna Segal, Chair South East LHIN Clarence Kennedy, Warden Angela Malcolm, Director Marion Landon, Administrative Supervisor, The John M. Parrott Centre Carol Corcoran, Manager of Nursing

Level-of-Care Base Increase 2016-17 2 of 3 Page 69 of 100

Level-of-Care Base Increase 2016-17 3 of 3 Page 70 of 100

71 Adam Street 71 Adam Street Belleville, ON K8N 5K3 Belleville, ON K8N 5K3 Tel: 613 967-0196 Téléphone: 613 967-0196 Fax: 613 967-1341 Télécopieur: 613 967-1341 Toll Free: 1 866 831-5446 Sans frais: 1 866 831-5446 www.southeastlhin.on.ca www.southeastlhin.on.ca

July 15, 2016

Electronic Delivery Only

John M. Parrott Centre 309 Bridge Street West Napanee, ON K7R 2G4

Attention: Larry Keech, CAO

Dear Mr. Keech:

Re: Raw Food and Other Accommodation per diem Base Funding Increase 2016-17

The Ministry of Health and Long-Term Care has announced an increase of up to $25,322,700 for food and accommodation services in Long-Term Care homes. This funding increase includes a supplementary investment made by the ministry in the food and accommodation envelopes to support sector stability. The increases to the Raw Food and Other Accommodation envelopes will be effective July 1, 2016.

The increase to the resident co-payment will support additional funding through the Raw Food and Other Accommodation per diems by $0.30 per diem and $0.59 per diem respectively to offset the increasing costs of meals and accommodations within homes.

Funding in the Raw Food envelope will increase at the rate of 3.7% or $8,535,700, which represents the inflation rate for food items as measured by the Consumer Price Index (CPI). Funding in the Other Accommodation envelope will increase by 1.1% or $16,787,000, which also represents the rate of change in general inflation as measured by the CPI. Details are noted in the attached Appendix A.

The LTC home Level-of-Care Per Diem Funding Summary has been revised to reflect the per diem changes set out above. Revised copies are available on the Ministry’s public website at: http://www.health.gov.on.ca/en/public/programs/ltc/lsaa_policies.aspx

Raw Food/Other Accommodation Base Funding 2016-17 1 of 3 Page 71 of 100

The revised LTC home Level-of-Care Per Diem Funding Summary reflecting the Raw Food and Other Accommodation increases is effective July 1, 2016. Your August 2016 monthly payment will be adjusted to reflect the new per diem rates and will include retroactive payments for the increases effective July 1, 2016.

All provisions of the SAA remain in full force and effect. The LTC homes are required to maintain financial records for this allocation. Unspent funds, and funds not used for the intended and approved purposes, are subject to recovery in accordance with the ministry’s year- end reconciliation policy.

The government remains committed to eliminating the deficit by 2017-18 and therefore it is critical that you continue to manage costs within your approved budget.

Should you require any further information or clarification, please contact Ifeolu Ogunyankin, Team Lead at 416-327-3504 or by e-mail at [email protected]

Thank you for your continued care for our residents in long-term care homes.

Sincerely,

Paul Huras CEO, South East LHIN

c: Donna Segal, Chair South East LHIN Clarence Kennedy, Warden Angela Malcolm, Director Marion Landon, Administrative Supervisor, The John M. Parrott Centre Carol Corcoran, Manager of Nursing

Raw Food/Other Accommodation Base Funding 2016-17 2 of 3 Page 72 of 100

Appendix A

Level-of-Care Per Diem increases Program

and Nursing and Support Raw Other Personal Care Services Food Accommodation Total Prior to April 1, 2016 92.52 9.23 8.03 53.93 163.71 Increases effective April 1, 2016 Resident care needs increase (2% on 100% of 1.85 0.18 2.03 NPC/PSS) Effective to April 1, 2016 94.37 9.41 8.03 53.93 165.74

Increases effective July 1, 2016 0.30 0.59 0.89 New per diem effective July 1, 2016 94.37 9.41 8.33 54.52 166.63

Convalescent Care Additional Level of Care Subsidy increases

Program and Nursing and Support Raw Other Personal Care Services Food Accommodation Total Prior to April 1, 2016 48.41 20.76 0.00 6.12 75.29 2% increase to NPC, PSS and OA emv.elopes 0.97 0.42 0.12 1.51 New convalescent care add1t1onal subsidy per diem effective April 1, 2016 49.38 21.18 0.00 6.24 76.80

Physiotherapy Funding Subsidy increases Convalescent Care Subsidy Prior to April1, 2016 10.69 2% increase to convalescent care subsidy 0.21 New convalescent care physiotherapy subsidy per diem effective April 1, 2016 10.90

Physiotherapy funding provided for each LTC home bed per year

Annual funding per bed Prior to April1, 2016 780.00 2% increase to physiotherapy funding 16.00 New physiotherapy funding provided per bed, effective April 1, 2016 796.00

Raw Food/Other Accommodation Base Funding 2016-17 3 of 3 Page 73 of 100

Ministry of Ministere des Municipal Affairs Affaires municipales

Office of the Minister Bureau du ministre 777 Bay Street, 171 Floor h 777, rue Bay, 17e etage Toronto ON M5G 2E5 Toronto ON M5G 2E5 Tel.: 416 585-7000 Tel.: 416 585-7ooo Fax: 416 585-6470 Talec. : 416 585-6470

16-70203

July 4, 2016

Dear Head of Council:

As the newly appointed Minister of Municipal Affairs, it is my pleasure to be reaching out to you in your role as the Head of Council. Our government views Ontario municipalities as valued partners.

It is an honour to have been appointed to this important portfolio. Our government has an incredibly ambitious agenda, and many of our priority files touch this Ministry.

I am pleased to be returning to a Ministry where I have already spent some time, both as Minister and as Parliamentary Assistant.

I am committed to continued cooperation and partnership to help support the government's priorities. Strong relationships and open communication are the foundation for creating healthy and sustainable communities.

I look forward to hearing more about the issues that are important to you. Working together we can build resilient, strong communities for the benefit of all Ontarians.

Sincerely,

Bill Mauro Minister Page 74 of 100

July 6, 2016

In a little less than 12 months, our country will come together in celebration, as we mark the 150th anniversary of Confederation. I am excited to announce that, as part of my new role as Minister of Culture, Tourism and Sport, I will also be the Minister responsible for the Ontario150 program.

Today, I am excited to share part of the province’s plan to honour this milestone and recognize 150 years of Ontario as a province within Canada.

The Ontario150 program is a series of events and initiatives that will stretch to every corner of our province, showcasing Ontario’s innovative spirit, our culture and our community diversity.

In addition to a number of signature events planned across the province, municipalities, community organizations and Indigenous groups will be able to access funding programs designed to bring people together, while laying the groundwork for a strong economic, social and cultural legacy for Ontario’s next 150 years.

There are three application-based Ontario150 grant programs. They include:

 The Community Capital Program — a $25 million fund to renovate, repair and retrofit existing community and cultural infrastructure to increase access, improve safety and maximize community use (application period opens July 18 and closes September 14, 2016);

 The Partnership Program — a $5 million program to support new partnerships and collaborations that engage, enable and empower youth as the next generation of Ontario leaders (application period opens July 6 and closes September 30, 2016);

 And the Community Celebration Program —a $7 million fund to help communities celebrate this historic year (application period opens July 6 and closes September 2, 2016).

To learn more about the programs and how to apply, visit ontario.ca/150. I encourage you to share this information with organizations in your community.

Ontario150 is an opportunity to show the pride we share as Ontarians, to tell our story to the country and to the world, and help shape our province’s future.

Sincerely,

Original signed by

Eleanor McMahon Minister Ministry of Tourism, Culture and Sport

Page 75 of 100 Page 76 of 100 Page 77 of 100 AECOM

If you would like to provide comments, or require further information regarding these studies, please feel free to contact the undersigned at 905-390-2030 or [email protected].

Thank you for your cooperation and assistance

Yours truly, AECOM ?/2:zL

Fred Leech Senior Environmental Planner

Cc T. White - Ministry of Transportation Project Manager E. Pipe - Ministry of Transportation Environmental Planner T. Sorochinsky - AECOM Project Manager M. Weldon - AECOM Deputy Project Manager

Encl. Notice ONTARIO PageGOVERNMENT 78 of 100 NOTICE NOTICE OF PUBLIC INFORMATION CENTRE #1 Preliminary Design and Class Environmental Assessment Studies Highway 401 Interchange Improvements at County Road 41 (G.W.P. 4459-04-00) and at Palace Road (G.W.P. 4197-13-00) THE PROJECTS The Ontario Ministry of Transportation (MTO) has retained AECOM to undertake two separate Preliminary Design and Class Environmental Assessment Studies for improvements to the Highway 401 / County Road 41 interchange (G.W.P. 4459-04-00) and the Highway 401 I Palace Road interchange (G.W.P. 4197-13-00). Both projects are located in the Town of Greater Napanee within the County of Lennox and Addington. THE PROCESS Both studies are following the approved planning process for a Group ‘B’ project under the MTO Class Environmental Assessment for Provincial Transportation Facilities (2000). Two Public Information Centres (PICS) will be held for each study to provide interested parties with the opportunity to discuss the projects and provide input to the Project Team. A Transportation Environmental Study Report (TESR) will be prepared for each study and made available for Road public review at the completion of each study.

PUBLIC INFORMATION CENTRE #1 4197-13-00 The first of two PlCs has been arranged for each study to introduce the studies and present the following for comment: existing conditions, need for improvements, alternatives being considered, criteria proposed to evaluate the alternatives, and next steps. The second PIC for each project will occur early 2017 and will present the evaluation of Public Inlonnalion Centre inJ Paper Carma the alternatives, the Technically Preferred Plan, 5""""'°°"a potential environmental impacts and proposed mitigation measures. Members of the public, Source has: mapping: Land residents and stakeholders are invited to attend F:‘.P1oie:Is\A|‘.|I IC Impuavem:nls\GIs\MXD\oGN_MapPic\/enue mm the first PIC as follows:

County Road 41 (G.W.P. 4459-04-00) Palace Road (G.W.P. 4197-13-00) Wednesday July 27, 2016 Thursday July 28, 2016 4:00 p.m. to 8:00 p.m. 4:00 p.m. to 8:00 p.m. Strathcona Paper Centre, Lafarge Banquet Hall Strathcona Paper Centre, Lafarge Banquet Hall 16 McPherson Drive, Greater Napanee 16 McPherson Drive, Greater Napanee

The PIC will be an informal drop-in centre and representatives from the MTO and the Consultant Team will be available to answer questions and discuss the studies.

COMMENTS To obtain additional information, provide comments, or to be placed on the mailing list for either of these studies, please contact the Project Team as follows: Tina White Tim Sorochinsky, P.Eng. Fred Leech Senior Project Manager Consultant Project Manager Consultant Environmental Planner Ministry of Transportation, Eastern Region AECOM AECOM 1355 John Counter Boulevard, Postal Bag 4000 4"‘Floor, 30 Leek Crescent 201-45 Goderich Road Kingston, ON K7L 5A3 Richmond Hill,ON L4B 4N4 Hamilton, ON L8E 4W8 Tel: 613-545-4871, Toll Free: 1-800-267-0295 Tel: 905-882-3522 Tel. 905.578.3040 Fax: 613-540-5106 Fax: 905-882-4399 Fax: 905.578.4129 Email: [email protected] E-mail: [email protected] Email: [email protected]

If you have any accessibility requirements in order to participate in these projects, please contact one of the Project Team members listed above.

Comments are being collected to assist MTO in meeting the requirements of the Environmental Assessment Act. This material will be maintained on ?le for use during the study and may be included in project documentation. Information collected will be used i accordance with the Freedom of Information and Protection of Privacy Act. With the exception of personal information, all commentsn willbecome part of the public record.

P» Page 79 of 100

Ministry of Ministére des ” Municipal Affairs Affaires municipales g‘*' Office of the Minister Bureau du ministre K . “Wm?” 777 Bay Street, 17"‘Floor 777, rue Bay, 17° etage Ontario Toronto ON MSG 2E5 Toronto ON MSG2E5 Tel. 416-585-7000 Tél. 416-585-7000 Fax 416-585-5470 Téléc. 416-585-6470

16-70300

Dear Head of Council:

I am pleased to announce that Ontario has commenced a review of the scope and effectiveness of the Ontario Municipal Board (OMB), an important part of the provinces land use planning system.

The government is now accepting feedback on a numberof topics, which are based on input regarding the OMB’s role in Ontario’s land use planning system. This includes the feedback received during extensive public and stakeholder consultations on the Smart Growth for Our Communities Act (Bill 73), the update to the Long-term Affordable Housing Strategy and the Co-ordinated Land Use Planning Review.

The government is working to develop proposed recommendations to improve how the OMB works within the broader system of land use planning by releasing a consultation paper in the fall of 2016 for further comment.

in the meantime, the government would like to hear your views on the following topics:

0 Jurisdiction and powers: this could include what matters can be appealed and who may appeal them, the use of local appeal bodies and how much deference should be given to municipal decisions. - Meaningful citizen participation and local perspective: this could include who has access to hearings, how to ensure the ability of the public to participate, how to ensure that the process is affordable, unrepresented parties and the role of the citizen liaison office. - Clearlpredictable decision making: this could include how to ensure fairness, adjudicator education and training and standardized decision format(s). o Hearing procedures and practices: this could include the formality of hearings, how expert evidence is heard and what evidence should be allowed at hearings. - Alternative dispute resolution: this could include the use of mediation or other alternatives to traditional hearings or adversarial procedures as part of the appeal system. - Timely processes and decision making: this could include the timelines for scheduling hearings and the issuing of decisions.

It you would like to comment or share your insights on the topics above, please direct them to: [email protected].

.../2 Page 80 of 100

-2-

Comments and suggestions received during all stages of the review, as well as comments already received, will be used to help inform the government of what changes may be needed. There will be further opportunity for input when the consultation paper is released in the fall.

I look fonNard to our continued collaboration and hearing your views and recommendations as the OMB Review progresses.

Sincerely,’ CC4/Q7 Bill Mauro Minister Page 81 of 100

June 14, 2016 Government to Consult on Expanding Medical Responses through Fire Services

We were told in recent meetings with the Minister of Health and Long-Term Care and the Premier that the government wanted to consult on "how and whether" a permissive voluntary approach that would enable municipal governments, if they chose, to allow full-time firefighters, who are also certified and employed as paramedics, to provide patient care as paramedics in tier response conditions. The Premier shared this yesterday with the OPFFA at its annual conference.

This is a different approach from the OPFFA’s initial proposal of expanding the ability of any full-time firefighter to provide enhanced symptom relief after additional training. Fire services can currently administer epi pens, CPR, and defibrillation. The latest proposal raises a number of issues from an employer’s perspective that demand careful, full review and consideration. We have been assured that the interest is to have a fully informed policy analysis. The Minister has promised AMO that it will receive any current provincial analysis that has already been worked up. The timing and consultation process has not been confirmed as yet.

Some of the initial areas of concern:

 Labour related matters: such as impact on collective bargaining as fire fighters and paramedics are represented by different associations/unions; wage parity matters; how to prevent interest arbitration from making decisions that would rest with the employer; do pension related impacts arise (NRA 65 and NRA 60); who has the disciplinary role/representation.  Capacity of the workforce: how many full time firefighters are currently qualified, trained paramedics; what risks arise in a 24/7 fire services model; staying certified and training requirements; managing the ‘culture’ of fire and paramedics.  Public safety: treatment of personal health information; patient care standards; communicable disease; certification; adherence to standards.  Liability and insurance implications.  Base hospital physicians: how is medical oversight provided to a fire fighter who is also wearing a paramedic services hat.  Governance: land ambulance/paramedic services and fire services have different employers and governance accountability, which also means different budgeting along with revenue and expenditure requirements and other reporting requirements.  Costs will be impacted by all of the above and likely by more factors and will add to fiscal pressures.

OPFFA cites a quicker response time than ambulance. However, fire service response doesn’t start until the truck has left the station whereas ambulance response begins when the 911 call is actioned. Understanding what this really means for service and the expectation for better patient outcomes is important to this policy decision. The problem of dispatch and offload at hospital emergency rooms, and the constraints they place on ambulance services, have been well documented and action has been promised. However, the solutions are not proceeding quickly. Improvements to dispatch, triage tools, and emergency room transfers would have a positive impact and improve ambulance services without attracting the type of issues that the OPFFA proposal raises.

AMO will be working with experts in all the areas of concern as we look at the technical, practical, financial, and governing concerns. We will keep you informed as this provincial consultation is undertaken.

AMO Contact: Monika Turner, Director of Policy, E-mail: [email protected], 416.971.9856 ext. 318.

Page 82 of 100

MEPCO UPDATE June 16, 2016

OMERS Sponsors Corporation Announces Results

of Board Composition By-Law Review

The OMERS Sponsors Corporation (SC) has announced the results of the 2015 OMERS Board Composition Review and its decision to maintain the current structure of the OMERS Administration Corporation (OAC) and SC Boards, subject to: 1) imposing a new limit of six years for a Board member serving as an SC Co-Chair (one employer and employee representative); and 2) strengthening and formalizing the SC Board’s current efforts to engage management, non-union and small union Plan members who are not affiliated with sponsor organizations.

The MEPCO Board supports the SC Board decision and recognizes that redoubling efforts to enable the input of the unaffiliated groups is a further, significant step in meaningful and timely engagement of these groups to inform SC Board decision making.

The recent Cabinet shuffle has Bill Mauro appointed Minister of Municipal Affairs (responsibilities include the OMERS Act). Minister of Finance, Charles Sousa and the new Associate Minister of Finance (ORPP), Indira Naidoo-Harris, have responsibility for Bill 186, the Ontario Retirement Pension Act, ORPP development and implementation.

Further information on the rationale for the SC Board decisions is available at OMERS Board Compensation - Decisions

MEPCO Contact: Bruce McLeod, 416-971-9856 ext. 350 or by email [email protected]

Page 83 of 100

June 17, 2016

Local Governments Summit: Common Advocacy for Greater Autonomy

In the run-up to the July meeting of Canadian provincial and territorial ministers of municipal affairs in Quebec City, the president of the Union of Quebec Municipalities (UMQ), Mayor Bernard Sévigny of Sherbrooke, today convened his colleagues from other provinces to discuss priorities in the municipal sector. The Local Governments Summit brought together the presidents of other associations representing municipalities in Canada’s provinces and territories to engage in discussion on three major issues: autonomy, municipal fiscal condition, and economic development. Clearly, municipalities look to the future as true levels of government with the means and resources to meet the local needs of their citizens.

"This summit is a first, but it certainly won’t be the last of its kind. Our talks on relations with our respective provincial governments, our need for autonomy, and our revenue sources and economic development, have helped us envision solutions for the future. It’s our ambition to see municipal autonomy recognized in legislation to bring decision making closer to citizens, and let the economy prosper," the UMQ president said.

"There are many common interests and issues emerging from today’s summit," said Gary McNamara, president of the Association of Municipalities of Ontario. "One overarching theme is that municipal governments are a mature order of government, elected to govern locally. Any added limits on municipal authority can work against how we meet the needs of our diverse communities."

"AAMDC, representing Alberta’s rural local governments, appreciates learning from the other provincial municipal associations’ municipal challenges and solutions in the areas of local autonomy, economic development, and fiscal tools. With our province currently consulting on a draft rewrite of its Municipal Act, we particularly appreciated learning how the other jurisdictions partner with their respective provincial governments or, alternatively, are encumbered by provincial legislation. By sharing and learning from each other, best practices can be determined to benefit all," says Al Kemmere, president of the Alberta Association of Municipal Districts & Counties.

"SUMA always welcomes the opportunity to learn from other Canadian jurisdictions. Municipalities, wherever they may be in this great country, face similar challenges and their respective relationships with their provincial or territorial government evolve at different pace and with different focus. Much of what we do at the local level can be improved as we learn from each other’s experiences", said Debra Button, president of the Saskatchewan Urban Municipalities Association (SUMA).

"It’s a great opportunity to discuss important issues to our municipalities including economic development, autonomy and new sources of revenues. This was a great way to engage in dialogue with association presidents and leaders throughout the country," said Ray Orb, president of the Saskatchewan Association of Rural Municipalities.

"The Association of Manitoba Municipalities (AMM) is pleased to meet with municipal colleagues from across Canada to discuss how important our role is in building a strong economy and strong communities for our citizens. Partnerships with the provincial governments are integral in achieving these goals," said Chris Goertzen, president of the Association of Manitoba Municipalities.

"We congratulate the UMQ for organizing the Local Governments Summit. It’s helped us to realize that the challenges and the realities we face are similar. We trust that this is only a first and that we’ll have another opportunity to meet, so we can see the results of what we have learned from the comments and Page 84 of 100

presentations in each of our jurisdictions," said Roger Doiron, president of the Association francophone des municipalités du Nouveau-Brunswick (AFMNB).

"The time has come for the municipalities of this wonderful country to be recognized as a level and order of government. Let’s finish what our first ministers began in 1867," said Eric Megarity, president of the Cities of New Brunswick Association.

Mayor Karen Oldford, president of the Municipalities of Newfoundland and Labrador, says that she is happy to be in Quebec City sharing MNL’s successes with colleagues. "We have accomplished a lot with new revenue for municipalities in Newfoundland and Labrador, but I am keenly aware that more work is needed to build autonomy for our sector," she said. "We need to strengthen our financial independence and our governance capacity. Meetings like this one are important to moving our cause forward."

"We have seen today that our challenges in regional economic development are much the same as those experienced by our colleagues in other provinces," said Jacques Demers, vice-president of the Fédération québécoise des municipalités (FQM), mayor of Sainte-Catherine-de-Hatley and warden of the Memphrémagog MRC. "The dynamic expansion of the vast Quebec and Canadian territory must be handled using an approach that combines intelligent economic development with the strengths of our great centres, regions, and municipalities large and small!"

After this historic first meeting and given the richness and relevance of the exchanges, the presidents of municipal associations from the provinces and territories have expressed a strong interest in continuing this initiative next year.

The voice of local government

Since its founding in 1919, the UMQ has represented municipalities of every size in every region of Quebec. The UMQ mission is to provide provincial leadership for effective, autonomous local governments and uphold the fundamental role of those elected to municipal office. UMQ members represent over 80% of the population and land area of Quebec and are grouped into affinity caucuses comprising local municipalities, central municipalities, regional cities, major cities, and Montreal municipalities.

AMO Contact: Pat Vanini, Executive Director, E-mail: [email protected], 416.971.9856 ext. 316.

Page 85 of 100

June 23, 2016 REVIEW OF CANADA POST

On June 20, AMO submitted comments to the Government of Canada’s independent review of Canada Post. The review is being conducted by a Task Force and examine the cost and need for current Canada Post activities, Canada Post’s current and projected financial situation and options for new business lines. Following the Task Force’s information gathering and cost analysis, a parliamentary committee will examine options, consult Canadians and make recommendations to the government on the future of Canada Post.

AMO outlined the following key municipal concerns:

 the responsibility for the maintenance and upkeep of community mailboxes (paving, lighting, snow removal, clean-up, and policing related to vandalism and theft);  accessibility (especially for seniors and people living with disabilities); and  the loss of mail delivery jobs in the province.

AMO particularly emphasized the impact of changes to Canada Post services on rural areas and urged the Task Force to ensure changes are consistent with the 2009 Canadian Postal Service Charter. The Charter recognizes that rural postal service remains an integral part of Canada’s universal mail service, maintains a moratorium on rural post office closures and establishes service standards for both postal delivery and post office accessibility.

As this is a federal issue, the Federation of Canadian Municipalities (FCM) has been engaged in advocacy, and has developed three principles which should inform the review. AMO had previously endorsed these principles and has asked that they be carefully considered during the Task Force’s review.

1. Meaningful Consultations: Land-use planning, service delivery and right-of-way management is unique in each city and community across the country. A one- size-fits-all approach will not work for every municipality. Canada Post must work with local governments individually to ensure meaningful consultation that the location of community mailboxes meets the needs of the community. 2. Partnerships: Servicing municipal infrastructure is the responsibility of local governments. Yet, municipal governments must not inherit the mandate of maintaining federally owned mailboxes. Either Canada Post must work with the local government to develop agreeable processes to maintain this infrastructure or Canada Post must compensate local governments for this work. 3. Congruence with Municipal Planning: As much as possible, the changes to door-to-door mail delivery must align with local strategies and processes aimed at fostering and supporting age/disability-friendly communities. Unique strategies must be developed in partnership with local governments and/or individuals.

AMO Contact: Jessica Schmidt, Policy Advisor, E-mail: [email protected]; 416.971.9856 ext. 367.

Page 86 of 100

June 27, 2016 AMO Report to Member Municipalities Highlights of the June 2016 Board Meeting

To keep members informed, AMO provides updates on important issues considered at regular AMO Board of Directors’ meetings. Highlights of the June 24, 2016 meeting include:

Provincial Review of the Ontario Municipal Board (OMB) The provincial government has announced that it is proceeding with the anticipated OMB Review this fall. The AMO Board has started its analysis and supports among other matters, scoping the jurisdiction of the OMB in a way that doesn’t create new risk of court actions, improving processes through rigorous pre-screening and vetting of appeals, and ensuring OMB members are focussed first and foremost on good planning. Contact: Cathie Brown, Senior Advisor, Email: [email protected], (416) 971-9856 Ext. 342.

Great Lakes Water Diversions After review of the recent Waukesha diversion decision, the AMO Board directed a letter be written to the Premier expressing severe concern over the recently approved diversion from Lake Michigan. AMO’s letter will urge the provincial government to intervene to ensure the principles of the Great Lakes Compact are upheld. Contact: Craig Reid, Senior Advisor, Email: [email protected], (416) 971-9856 Ext. 334.

AMO Response to Bill 204, the Promoting Affordable Housing Act, and Inclusionary Zoning Bill 204 has carried in First Reading. The Bill, if passed, would further the provincial Long-Term Affordable Housing Strategy by amending the Housing Services Act, the Planning Act, the Development Charges Act, the Residential Tenancies Act, and repealing the Elderly Persons Housing Aid Act. Generally, the Board is supportive of measures that will promote affordable housing in a manner that is effective, cost efficient, and does not transfer additional responsibilities and costs to municipal governments. The Board also approved a consultation response on new inclusionary zoning regulations that will promote flexibility for municipal governments to make effective decisions based on local need and circumstances. AMO is seeking a meeting with the new Minister to discuss the Bill. Contact: Michael Jacek, Senior Advisor, Email: [email protected], (416) 971-9856 Ext. 329.

Marijuana Legalization and Municipal Interests The federal government is looking to introduce legislation that would legalize recreational marijuana use in Spring 2017. Staff presented early research on potential models of marijuana legalization and sales/distribution to understand potential municipal impacts. The Board has now directed that a task force be formed to further investigate marijuana legalization and to engage immediately with federal and provincial governments about roles and responsibilities and implementation questions around the pending new marijuana legalized regime. Contact: Craig Reid, Senior Advisor, Email: [email protected], (416) 971-9856 Ext. 334.

Blue Box Steward Obligation Decision Waste Diversion Ontario (WDO) released the 2016 Blue Box Steward Obligation on June 22nd. The 2016 Steward Obligation determines the funding municipalities receive for providing 2014 Blue Box services on behalf of brand owners and producers of designated printed paper and packaging. The Board expressed concerns with how the 2016 Steward Obligation was determined (which does not reflect the method that the arbitrator used in the previous year) and directed staff to continue the current advocacy work for a more reasonable approach. Contact: Dave Gordon, Senior Advisor, Email: [email protected], (416) 971-9856 Ext. 371. Page 87 of 100

Municipal Infrastructure Investment and Financial Sustainability Research Critical to the implementation of an asset management plan is a long-term financial plan. The federal Gas Tax plays one part in financing municipal asset requirements. York Region, along with input from the Municipal Finance Officers’ Association, have been developing an evidence-based financial framework that looks at municipal financial sustainability for infrastructure. It is anticipated that the framework, once created, will serve as a guide to municipal governments while research will also be integrated into the AMO Board’s work on “What’s Next Ontario?”. A presentation on this research will be made at the AMO Conference in August in Windsor. Contact: Chris VanDooren, Gas Tax Manager, Email: [email protected], (416) 971-9856 Ext. 410.

Conservation Authority Act Review The Ministry of Natural Resources and Forestry has consulted on the directions proposed for improving conservation authority (CA) functioning. The Board supported recommendations regarding the use of memorandum of understandings between municipalities and CAs to harmonize delivery where multiple CAs cross municipal boundaries, agreeing to roles to minimize/reduce overlap occurring, and setting best management practices for service standards. The proposed alteration of representation on the CA boards is not seen as necessary. The need for provincial assistance to bolster CAs where meeting the mandated services is recommended. Comments to EBR 012-7583 posting closes on September 9. Contact: Cathie Brown, Senior Advisor, Email: [email protected], (416) 971-9856 Ext. 342.

LAS Update LAS presented its 2015 Performance Report and Financial Statements to the Board. 2015 was a successful year for LAS with 375 municipalities having either saved or made money in 2015 through LAS programs and services. Link to report: www.las.on.ca/PDFs/About/Annual-Report/LASAR15A4Web.aspx. Contact: Judy Dezell, Enterprise Centre Director, Email: [email protected], (416) 971-9856 Ext. 306.

Page 88 of 100

MEPCO UPDATE

New Federal/Provincial CPP Enhancement Agreement

To Replace the ORPP

On June 20, 2016, Federal and Provincial Ministers of Finance announced an agreement in principle to enhance the Canada Pension Plan (CPP) and increase retirement security based on:

 a long phase-in of all proposed CPP changes between 2019 and 2025;

 a gradual increase in the target income replacement rate from 25% to 33.3% of pensionable earnings between 2019 and 2023;

 a new upper earnings limit of $82,700 when fully implemented in 2025, an increase of 14%.

Eight provinces (excluding Quebec and Manitoba) and the Federal Government are parties to the agreement, meeting the minimum threshold of seven provinces, representing two-thirds of the Canadian population, required to approve CPP changes. The parties to the agreement must formally approve the deal by July 15, 2016. We will monitor the agreement process and advise of any additional developments that may emerge.

Ontario’s support for the proposed CPP changes, means that Ontario Retirement Pension Plan (ORPP) will not proceed. The phase-in and proposed changes to the tax treatment of CPP contributions help mitigate employer and employee affordability impacts. The OMERS Plan is integrated with the CPP as the OMERS pension and contribution formulas are linked to the CPP by the Years’ Maximum Pensionable Earnings (YMPE). OMERS will be analyzing the impacts of the proposed CPP changes for communication to Plan members and employers.

For further information please contact Bruce McLeod, 416-971-9856 ext. 350 or by email [email protected]

Page 89 of 100

Report of the Secretary-Treasurer On Nominations to the 2016 – 2018 AMO Board of Directors

June 30, 2016

Page 90 of 100

June 30, 2016

To: Member Municipalities

It is my pleasure to submit a copy of my report on the candidates standing for election for the 2016 – 2018 AMO Board of Directors, as confirmed by the Returning Officer. The Returning Officer has confirmed candidates against the nomination requirements and processes.

Elections will be held on: Monday, August 15, 2016, 12:00 – 5:00 p.m., and Tuesday, August 16, 2016, 8:30 a.m. – 12:30 p.m. Location: Augustus Ballroom Foyer, Caesars Hotel Windsor

All elected officials from member municipalities in good standing with the Association are eligible to vote. Please note that voting delegates have until 4:00 p.m. Friday, July 15, 2016 to identify or change their caucus, if they have already registered for the conference. After this date, absolutely no changes are permitted to the voting delegates list. This rule is strictly enforced.

Please note that the Heads of the following municipal groups are automatically appointed to the appropriate Caucus of the AMO Board: • L’Association française des municipalités de l’Ontario (AFMO) • Eastern Ontario Wardens’ Caucus (EOWC) • Federation of Northern Ontario Municipalities (FONOM) • Northern Ontario Municipal Association (NOMA) • Large Urban Mayors’ Caucus of Ontario (LUMCO) • Mayors & Regional Chairs of Ontario of Single Cities and Regions (MARCO) • Ontario Small Urban Municipalities (OSUM) • Rural Ontario Municipal Association (ROMA) • Western Ontario Wardens Caucus (WOWC)

Summary: 1. The positions of President and Secretary Treasurer have been acclaimed. 2. Elections of representatives for a two-year term will be held for the following positions, subject to any withdrawals by Candidates: • Large Urban Caucus (5 elected official positions) • Regional and Single Tier Caucus (6 elected official positions) • Rural Caucus (4 elected official positions) • Small Urban Caucus (4 elected official positons)

Respectfully submitted, Trevor Wilcox AMO Secretary-Treasurer General Manager of Corporate Performance, County of Simcoe

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President

Elected Official Nomination for one position - Acclaimed:

Lynn Dollin, Deputy Mayor, Town of Innisfil

Secretary-Treasurer

Staff Official Nomination for one position - Acclaimed:

Trevor Wilcox, General Manager of Corporate Performance, County of Simcoe

County Caucus

Elected Officials Nominations for three positions – Acclaimed:

Jo-Anne Albert, Councillor, County of Hastings Paul McQueen, Councillor, County of Grey

One County Caucus Elected Official vacancy to be filled by the 2016 – 2018 AMO Board of Directors, as directed by AMO Bylaw No. 2.

Staff Official Nomination for one positions – Acclaimed:

Brenda Orchard, Chief Administrative Officer, County of Huron

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Large Urban Caucus

Elected Officials Nominations for five positions – Election Required:

Shaun Collier, Regional Councillor, Town of Ajax Cathy Downer, Councillor, City of Guelph Chris Friel, Mayor, City of Brantford Kevin George, Councillor, City of Kingston Rick Goldring, Mayor, City of Burlington Lou Turco, Councillor, City of Sault Ste. Marie Jared Zaifman, Councillor, City of London

Staff Official Nomination for one position:

No Nomination received – staff vacancy to be filled by the 2016-2018 Board of Directors, as directed by AMO Bylaw No. 2.

Northern Caucus

Elected Officials Nominations for four positions - Acclaimed:

Mac Bain, Councillor, City of North Bay (N.E.) Michael Doody, Councillor, City of Timmins (N.E.)

David Canfield, Mayor, City of Kenora (N.W.) Phil Vinet, Mayor, Municipality of Red Lake (N.W.)

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Regional and Single Tier Caucus

Elected Officials Nominations for six positions – Election Required:

John Abel, Councillor, Town of Aurora Roger Anderson, Regional Chair, Region of Durham Colin Best, Councillor, Region of Halton Brian Bigger, Mayor, City of Greater Sudbury Paul Grenier, Councillor, Region of Niagara David Henderson, Mayor, City of Brockville Mark Taylor, Deputy Mayor, City of Ottawa Allan Thompson, Councillor, Region of Peel Tony Van Bynen, Councillor, Region of York

Rural Caucus

Elected Officials Nominations for four positions – Election Required:

Ron Eddy, Mayor, County of Brant Ronald E. Holman, Councillor, The United Counties of Leeds and Grenville Liz Huff, Councillor, Township of Leeds & the Thousand Islands Bill Vrebosch, Mayor, Municipality of East Ferris Mark Wales, Councillor, Township of Malahide Chris White, Mayor, Township of Guelph/Eramosa

Staff Official Nominations for one position - Acclaimed:

Chris Wray, CAO/Clerk-Treasurer, Municipality of Wawa

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Small Urban Caucus

Elected Official Nominations for four positions – Election Required:

Gail Ardiel, Deputy Mayor, Town of the Blue Mountains David Beres, Deputy Mayor, Town of Tillsonburg Jim Collard, Councillor, Town of Niagara-on-the-Lake Robert Foster, Councillor, Town of Lincoln Graydon Smith, Mayor, Town of Bracebridge

Staff Official Nomination for one position - Acclaimed:

Larry McCabe, Chief Administrative Officer, Town of Goderich

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July 6, 2016 Ontario Asset Management Regulation Consultations – Considerations for Members Taking Part

To Heads of Council, CAOs, and Clerks:

On July 11, 2016 the Ministry of Infrastructure of Ontario will begin consultations on potentially establishing an asset management planning regulation under the Infrastructure for Jobs and Prosperity Act, 2015, to set the form and content of municipal asset management plans.

AMO strongly supports municipal asset management and has worked hard to provide resources and programming to help municipalities develop their capacity. However, the Association has significant concerns with a regulatory approach at this time to municipal asset management planning. Our advice to the Province was to not regulate but rather to update the Guideline, and to share and inform to develop a deeper culture of asset management planning. Regulating activity is always a very heavy-handed approach which we ask members to take into account while participating at these provincial consultations.

Since 2012 municipalities seeking provincial funding for infrastructure have been required to demonstrate how a proposal aligns with their asset management plan. This has resulted in nearly all municipal governments doing asset management planning. However, the Province remains concerned that the asset management plans vary substantially in what they contain and how they measure and report. The proposed regulation is focused on addressing this. We are concerned that the Province is proposing to develop a regulation for standardization and consistency purposes that would be of greater use to the Province than to municipal governments.

The consultation document indicates that the Province is proposing to do this by requiring:

 the creation of a municipal asset management policy specifying council’s role and update frequency  an asset inventory that lists the type, quantity, replacement cost, age, and condition of assets  the use of standard service level indicators and measures to allow cross-municipal comparison  a lifecycle management policy that sets out costs, risks, funding options, and future burden  a financial strategy that details an asset’s expenditure requirements, municipal revenues, the range of funding sources available, etc.

AMO participated in the group of municipal staff that the Province put together to inform its approach. In discussions at the political level, elected representatives advised that:

Preference for guidance – A more thorough and better guidance to municipalities on asset management can achieve greater capacity while respecting municipal diversity. Municipalities have already achieved a significant expansion in asset management with guidance and capacity support. Asset management is more a continuous cycle of planning. Tying asset management to funding application requirements has helped move the practice forward but at the same time, unsuccessful grant applications detract from the use of asset management planning. Taking a guidance, supportive approach is a course of action that, at this time, will be seen to be more helpful than a regulatory approach for 444 municipal governments.

Federal Gas Tax alignment – Any direction, guidelines or a regulation, taken by the Province needs to be consistent with the federal gas tax reporting requirements. Otherwise, municipalities will be doing more work than needed if not aligned. Page 96 of 100

Municipal capacity – Regulating asset management for the sake of standardization could stretch municipal staff capacity further without a direct municipal benefit.

Administrative Burden – Increasing regulatory burden on municipal governments is a major drain on municipal staff time and council activity. By regulating municipal asset management plans and requiring these plans to be integrated with all the others municipalities currently do, increases red tape, requires staff time and means councils will need to spend time on ensuring provincial requirements are met, rather than finding solutions to local problems.

In preparing to take part in the consultation process, AMO members may wish to think of their own experiences with asset management planning and the need for regulation. We hope the above concerns will be helpful in informing your input to the Province in this consultation.

AMO Contact: Craig Reid, Senior Advisor, E-mail: [email protected], 416.971.9856 ext. 334.

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July 12, 2016

Infrastructure Canada - Phase 1 Infrastructure Funding Agreements Cross Country Status

This communication with members provides an update as we near the three-month mark since INFRA Canada issued details of Phase 1 funding for Public Transit and Clean Water and Waste Water. Discussions are underway in the remaining jurisdictions, including Ontario.

Recap of the Federal commitments based on April letter to the provinces and territories setting out agreement frameworks for:

 Federal Public Transit Fund – $3.4 billion; allocation for Ontario is $1.48 billion based on percentage share of national ridership; rehabilitation, optimization and modernization projects that improve transit systems.  Federal Clean Water and Wastewater Fund - $2 billion; allocation for Ontario is $570 million; rehabilitation of water, wastewater and stormwater infrastructure, planning and design of future facilities and upgrades to existing systems.  Both funding programs must be spent by March 31, 2018.

Canada has signed agreements with three provinces and one territory:

 June 16 – British Columbia – Transit  June 20 - Yukon – Transit and Clean Water  July 5 - Quebec – Transit and Clean Water  July 8 - Newfoundland and Labrador – Transit and Clean Water.

Some observations of the already signed agreements:

 The Quebec agreement defines project incrementality as "federal funding under the Agreement that is added to the funding already planned by the Government of Quebec as part of its Infrastructure Plan, to allow Quebec to carry out more infrastructure projects or to accelerate those that it had already planned". This is helpful to Quebec, which like Ontario, has a significant multi-year municipal infrastructure funding program.  Eligible project expenses are covered up to March 31, 2018, except the Yukon Clean Water Agreement which allows funding for an additional year, no doubt done to recognize the challenge of very short construction seasons.  The federal Minister has the ability to accept projects that are three years in length and the federal budget allocated 25% of the funds in year three to accommodate this possibility.  The agreements charge the provinces and territories with creating a list of projects for federal government review to ensure compliance with the agreements. Some agreements identify a list of initial municipal projects that meet the eligibility requirements and also provide a timeline for submitting additional project lists to the federal government so that all the funding is committed. (Unspent funding is to be transferred to the gas tax fund).  No Provincial or Territorial Municipal Association is a signatory to the agreements, although some have been pre-consulted by their province.

Closer to home:

 We understand Federal-Ontario discussions are continuing.  AMO has a meeting soon with Ontario’s new Minister of Infrastructure, Hon. Bob Chiarelli to urge i) timely conclusion of the agreement so that municipal governments can submit eligible projects Page 98 of 100

as soon as possible recognizing that projects must be completed by March 2018 and ii) early collaboration on Phase 2 design as input to the federal government.  Municipal governments should be reviewing their asset management plans for projects that fit the eligibility criteria and that could be submitted to the Province for consideration.

AMO Contact: Craig Reid, Senior Advisor, E-mail: [email protected]; Phone: 416.971.9856 ext. 334.

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Information Available Upon Request

July 2016

Cards of Thanks

 Steve Roberts – Card of thanks for retirement gifts

 Cam Gruer – Card of thanks for retirement gifts

Minutes

 Kingston Frontenac Lennox and Addington Board of Health – Minutes of the General Meeting of the Board of Health May 25, 2016

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The Corporation of the County of Lennox and Addington

By-law No.

A By-Law to Confirm the Proceedings of the Council of the Corporation of the County of Lennox and Addington at Its Meeting Held on July 27, 2016

WHEREAS pursuant to Section 5(1), of The Municipal Act, 2001, the powers of a municipality are to be exercised by its Council;

AND WHEREAS, Part II and Part III of the Municipal Act, 2001 outline the powers which are to be exercised by a municipal council;

AND WHEREAS, it is deemed expedient that the proceedings of the Council of the Corporation of the County of Lennox and Addington, at this meeting, be confirmed and adopted by by-law;

NOW THEREFORE, the Council of the Corporation of the County of Lennox and Addington enacts as follows:

(1) That the actions of the Council of the Corporation of the County of Lennox and Addington, at its meeting held July 27, 2016, in respect of each motion and resolution passed and other actions taken by the Council of the Corporation of the County of Lennox and Addington, at this meeting, are hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-law;

(2) That the Warden and proper officials of the Corporation of the County of Lennox and Addington are hereby authorized and directed to do all things necessary to give effect to the action of the Council of the Corporation of the County of Lennox and Addington referred to in the preceding section hereof;

(3) That the Warden and Chief Administrative Officer/Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Lennox and Addington.

Read a first, second and third time and finally passed this twenty-seventh day of July 2016.

Chief Administrative Officer/Clerk Warden