COMMUNITY EMERGENCY PLAN
for
MELBOURNE PARISH COUNCIL
Date completed/amended: March 2017 Last Distribution Date:
Date completed/amended: Last Distribution Date:
Date completed/amended: Last Distribution Date:
Date completed/amended: Last Distribution Date:
Date completed/amended: Last Distribution Date:
CONTENTS PAGE
1. Introduction 3 2. Aim 3 3. Format of the Community Emergency Plan 3 4. Plan Ownership & Document Control 3 5. Making the Plan 3 6. Completing the Plan 3 7. Emergency Boxes 4 8. Humber Emergency Planning Service Contact 4
SECTION 1 – INITIAL CONTACT INFORMATION 5
1.1 East Riding of Yorkshire Council Offices 5 1.2 East Riding of Yorkshire Council Call Centre 5 1.3 Chair of the Parish Council 5 1.4 Clerk to the Parish Council 5 1.5 District or Ward Councillors 5 1.6 Neighbouring Parishes 6
SECTION 2 – COMMUNITY INFORMATION 7
2.1 Parish Population Estimate 7 2.2 Parish Emergency Committee 7 2.3 First Contact Committee Members 7 2.4 Faith Community Leaders 8 2.5 People with Special Skills 8
SECTION 3 – EMERGENCY SERVICES AND PUBLIC UTILITIES 9
3.1 Emergency Services 9 3.1.a Humberside Police 9 3.1.b Humberside Fire and Rescue 9 3.1.c Yorkshire Ambulance Service 9 3.1.d Environment Agency 10 3.1.e MCA Coastguard 10 3.1.f Search and Rescue 10
3.2 East Riding of Yorkshire Council 10 East Riding of Yorkshire Council 10 Humber Emergency Planning Service 10
3.3 Public Utilities 10 3.3.a National Grid 10 3.3.b Yorkshire Electricity Distribution Ltd 11 3.3.c Yorkshire Water 11 3.3.d British Telecom 11 3.3.e Mobile Networks 11 3.3.f Canal and River Trust 12 3.3.g Other Organisations 12
SECTION 4 – VOLUNTARY ORGANISATIONS 13
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4.1 Introduction 13 4.2 Local Voluntary Organisations 13 4.2.a Which Networks work within your Parish? 13 4.3 Public Information 13 4.4 Radio Contact Within the Area 14
SECTION 5 – RESOURCES IN THE COMMUNITY 15
SECTION 6 – COMMUNITY REST CENTRE AND EMERGENCY FEEDING PLAN 16
6.1 Introduction 16 6.2 Rest Centre Plan 16 6.2.a Planning 16 6.2.b Guidance 16 6.2.c Premises Earmarked for use as a Rest Centre 16 6.2.d Rest Centre Equipment 17 6.2.e Registration 17 6.3 Emergency Feeding Plan 18 6.3.a Community Feeding 18 6.3.b Premises Earmarked for an Emergency Feeding Centre 18 6.3.c Alternative Cooking Facilities 19
SECTION 7 – INFORMATION TO THE COMMUNITY 20
7.1 Introduction 20 7.2 Contacts and Information 20 7.3 Guidance Notes: 20 Guidance to Property Occupiers in Areas Liable to Flooding Severe Weather Recovering from Storm Damage 7.4 Precautionare Measures in Anticipation of High Winds 21 7.5 Response to Severe Weather Warnings 21 7.6 Severe Weather – Be Prepared 22 7.7 Recovering from Storm Damage 23 7.8 Guidance to Property Owners in Areas Liable to Flooding 24 7.9 Recovery from Flooding 25 8.0 Other Contacts 26
NOTE: THE FOLLOWING SECTION IS EXTREMELY CONFIDENTIAL
SECTION 9 – LIST OF VULNERABLE PEOPLE AND OUTLYING PROPERTIES
9.0 List of Vulnerable People and Outlying Properties 27
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COMMUNITY PLAN
1. Introduction
The initial response to a major incident will be provided by the police, fire and ambulance services who will call for support and assistance from East Riding of Yorkshire Council as appropriate. Experience has shown the need for communities at Parish level to have procedures in place for supporting the community, working in co-ordination with East Riding of Yorkshire Council and the emergency services.
2. Aim
The aim of this plan, when completed, is to provide up-to-date information enabling a community to organise a response to an emergency when requested to do so by the emergency services and/or East Riding of Yorkshire Council.
3. Plan Ownership & Document Control
This plan and the information within it are private and confidential and should not be released to people outside of the Parish Council. All people who have their personal contact details recorded in the plan must be asked for their permission and be made fully aware of who will have copies of the plan. The Parish Council owns the plan and its contents and it is your responsibility to ensure it is accurate and up to date. It is advisable to review the plan regularly (at least once a year).
4. Format of a Community Emergency Plan
The community emergency plan provides a framework for the systematic listing of responsibilities and information about resources. It should include telephone numbers and available communications. A Community Emergency Plan could be of immeasurable help in taking action at the outset of an emergency and could be very useful in dealing with some of the day-to-day problems, which may occur in communities. The format of the plan is flexible and can be extended or amended to suit the particular circumstances of your Parish.
5. Making the Plan
Humber Emergency Planning Service has prepared the outline of this plan . The remainder of the plan is flexible in order for communities to prepare; some Parish Councils have appointed a small emergency committee to complete their plans. It is recommended that this is co-ordinated by the Clerk to the Parish Council.
6. Completing the Plan
Completing the plan is a step-by-step process and not every paragraph will be appropriate for each parish. Paragraphs that call for information, which is likely to change, could be made in pencil. Additional pages should be inserted as and when necessary. It is recommended that the plan is maintained and updated as an electronic document and printed when a new version is required. Community Emergency Plan Page 3 of 27 Private & Confidential
7. Emergency Boxes
Melbourne Village has two Emergency Boxes, one at each end of the village. These are currently lodged with Dennis Lee and Malcolm Kemp. Emergency Plans should be updated at least annually but also as and when information changes:
a. A copy of the community emergency plan b. Maps of the area c. Appropriate stationery and materials to provide a log and simple message forms d. A copy of the parish section of the Register of Electors
8. 8. Humber Emergency Planning Service
Enquiries regarding the plan should be made to the:
Emergency Planning Officer Humber Emergency Planning Service County Hall Beverley East Riding of Yorkshire. HU17 9BA
Tel: (01482) 393050
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SECTION 1 - INITIAL CONTACT INFORMATION
1.1 East Riding of Yorkshire Council Offices
East Riding of Yorkshire Council County Hall Beverley HU17 9BA Tel No: 01482 393939
1.2 East Riding of Yorkshire Call Centre
Tel No: 01482 393939 or 01482 887700 (Switchboard Team)
1.3 Chair of the Parish Council
Name: Pauline Lewin Address: Alders Throughleys Lane Melbourne York YO42 4SR Tel No: 01759 318203 Mobile No: 07917 770977
Email: [email protected]
1.4 Clerk to the Parish Council
Name: Jane Stewart Address: Damson Cottage South End Seaton Ross York YO42 4LZ
Mobile No: 07557 345204 Email: [email protected] Parish Council Email: http://www.melbourneparishcouncil.co.uk/home.aspx
1.5 East Riding of Yorkshire, Wolds and Weighton Ward Councillors - In whose area the Parish lies a. Name: Councillor David Rudd Address: 48 Hawling Road Market Weighton East Riding of Yorkshire YO43 3JR Tel No: 01430 873708 Email: [email protected]
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b. Name: Councillor Burton, Andy Address: Havenbeck Main Street Barmby Moor YO42 4HL Mobile Number: 07846 210409 Email: [email protected] c. Name: Councillor Stathers, Mike Address: Tall Trees Station Road Shiptonthorpe YO43 3PB Mobile Number: 07802 187614 Email: [email protected]
1.6 Neighbouring Parishes
SEATON ROSS PARISH COUNCIL Chair: Mrs Jane Henley
Clerk: Jane Stewart Address: Damson Cottage South End Seaton Ross York YO42 4LZ
Mobile No: 07557 345204 Email: [email protected]
ALLERTHORPE PARISH COUNCIL Chair: Ken Macleod Tel: 01759 306994 Mobile: 07711 013904 Email: [email protected]
Clerk: Trevor Howard-Smith Tel: 01759-307506 Mobile: 07860-618440 Email: [email protected]
EAST COTTINGWITH PARISH COUNCIL Chair: Mrs J Burnett (vice chair) Clerk: Mrs D Armitage 01759 319182
SUTTON ON DERWENT PARISH COUNCIL Chair: Elizabeth Rogers Temporary Clerk: Yvonne Egglestone
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SECTION 2 - COMMUNITY INFORMATION
2.1 Parish Population Estimate
Resident Population at Year 2011 Census (latest available at Feb 2017) – 793 (total) - 143 (over 65) - 158 (under 15)
2.2 Parish Emergency Committee
The Parish Council may wish to appoint an Emergency Committee. Committee members who are familiar with the requirements of the emergency plan will be well placed to initiate action at short notice.
Examples of the tasks which could be undertaken by the committee members are:
Collection and dissemination of information. Recruitment of volunteers and allocation of tasks. Maintenance of the register of people who may require special help. Rest centre planning.
2.3 First Contact Committee Members
First Contact
Name: Dennis Lee Address: Bridge Farm Melbourne York YO42 4RE Tel No: 01759 318458 Email: [email protected]
Second Contact
Name: Malcolm Kemp Address: Deanery Farm Melbourne York YO42 4QE Tel No: 01759 318227 Email: [email protected]
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2.4 Faith Community
Faith Community Leaders are familiar with the problems of care within the community. They are experienced in leadership, organisation and counselling the sick and bereaved. They could have knowledge of religious customs and the requirements of all religions and faiths.
Faith/Community: Methodist Chapel Main Street, Melbourne
Superintendent Minister: Rev. Neville Simpson Tel No: 01759 303354 Email: [email protected]
Name: Anthea Ayres Address: Wapontake Lodge Melbourne York YO42 4QQ Tel No: 01759 318456 Email: [email protected]
Faith/Community: Church of England St Michael’s Church, Thornton
Name: Rev. Jan Hardy Address: The Vicarage St. Helen’s Square Barmby Moor York YO42 2HF
Tel No: 01759 307490 Email: [email protected]
2.5 People with Special Skills
This section lists people with specialist knowledge or practical skills who may be of help to the community and who do not appear in other parts of the plan e.g. people with medical training, people who are proficient in a foreign language.
Knowledge/Skill Name Address Tel No Catering for Village Hall plus Michele Cooper 01759 319095 Large numbers of volunteers 9 Forge Close people Tractors & Local farmers Dennis Lee 01759 318458 Machinery including snow Malcolm Kemp 01759 318227 plough attachments etc
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SECTION 3 - EMERGENCY SERVICES, PUBLIC UTILITIES & OTHER RESPONDING AGENCIES
3.1 Emergency Services
THE QUICKEST WAY TO ALERT THE EMERGENCY SERVICES IS TO DIAL 999.
3.1.a Humberside Police
Police stations (24hr Manning)
Humberside Division
Town: Pocklington
Pocklington Police Station 37 George Street YO42 2DH Pocklington
Telephone Emergency: 999 Telephone Non Emergency: 101 Station Telephone: 0845 6060222 (not manned all of the time and will be transferred to Humberside Police)
3.1.b Humberside Fire and Rescue Service
Humberside Division Headquarters (24 hours manning)
Station Road Pocklington East Yorkshire YO42 2SQ
Telephone: 999
3.1.c Yorkshire Ambulance Service
Yorkshire Ambulance Service HQ Springhill Brindley Way Wakefield 41 Business Park Wakefield WF2 0XQ
Emergency Tel: 999 Non Emergency Tel: 111 Nearest Stations to Melbourne at Driffield and Beverley Community Emergency Plan Page 9 of 27 Private & Confidential
3.1.d Environment Agency
Skills: Specialist advice and supervision of measures to combat pollution of rivers, streams and inland waterways or contamination of supplies.
Telephone: Flooding information:
Floodline: 0345 988 1188 Pollution Emergency Incident Hotline : 0800 80 70 60 https://www.gov.uk/government/organisations/environment-agency
3.1.e MCA Coastguard
For Marine and Cliff Rescue, Dial 999.
3.1.f Search and Rescue
Call out via the Police, Dial 999
3.2 East Riding of Yorkshire Council
East Riding of Yorkshire Council main contact number: 01482 887700 (24hrs)
Humber Emergency Planning Service: 01482 393050 (office hours)
3.3 Public Utilities
In the event of widespread damage to main services the public utilities would liaise with local authorities to formulate a co-ordinated recovery plan. Information received from communities will help to clarify the extent of the damage and the response required.
3.3.a National Grid UK to report gas leaks
Skills:
Maintenance of satisfactory gas supply; ensure rapid restoration of an interrupted gas supply including repair to gas mains. The primary function of National Grid UK in an incident will be the safe control of gas supplies.
Telephone:
Service calls and Enquiries: NO MAINS GAS IN MELBOURNE Emergencies (24 Hour Service) 0800 111 999 http://www2.nationalgrid.com/uk/ Community Emergency Plan Page 10 of 27 Private & Confidential
3.3.b Yorkshire Electricity Distribution Limited
Skills: To provide specialised assistance concerning electricity supplies; to continue to supply electricity; to liaise with other organisations for the provision of emergency supplies. Disconnection of cables which constitute a danger to life and property.
Telephone: Northern Power Grid Tel: 0800 668 877
Faults and Emergencies (24 hour service) Tel: 0800 375 675 http://www.northernpowergrid.com/
Emergency Number for Overhead Cables: 0800 40 40 90
3.3.c Yorkshire Water
Skills: Maintenance of water supplies and sewage disposal arrangements, repairs to water mains and the availability of emergency water supplies during an incident.
Telephone: Emergency : 0345 124 2424 Sewerage: 0345 124 2429 Environment Agency: 0345 988 1188 www.yorkshirewater.com
3.3.d British Telecom N.B. In the event of total failure of the local telephone network, it may still be possible to use a mobile phone.
Skills: Maintenance and operation of National Telecommunications systems. Provision of increase facilities to meet emergency requirements
Telephone:
Faults and Emergencies (24 hour service): 0800 023 2023 (option 1)
3.3.e Mobile Networks In the event of total failure of the local telephone network, it may still be possible to use a mobile phone. Networks which can get some coverage in our area:
Vodafone O2 EE Community Emergency Plan Page 11 of 27 Private & Confidential
3.3.f Canal and River Trust
Skills: Staff trained in flood relief. Provision of pumping, excavating and dredging equipment; marine craft and transport, sandbags.
Telephone: Canal and River Trust Emergency (24 Hour Service): 999 Once emergency services have been reached then inform us on 0800 47 999 47
3.3.g Other Organisations
CALOR GAS: Emergencies: 03457 444 999 LPG: Contact your supplier Diesel Heating Oil: Contact your supplier
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SECTION 4 - VOLUNTARY ORGANISATIONS
4.1 Introduction
Requests for national voluntary organisations to provide support will normally be made or co- ordinated by Humber Emergency Planning Service, the Police or other Emergency Services. This section lists local and national organisations that may be called on to assist, either during an emergency, or to aid recovery in the aftermath. As circumstances may arise in which direct contact by the community may be necessary the skills and the tasks of the organisation are described and local contact numbers given.
4.2 Local Voluntary Organisations
Local Voluntary organisations can provide a structured source of assistance, with local knowledge, which can be employed on a variety of tasks, e.g. food preparation, carrying messages and visiting the elderly.
British Red Cross www.redcross.org.uk 0844 871 11 11 Royal Voluntary Service www.royalvoluntaryservice.org.uk 0845 601 4670 St John’s Ambulance www.sja.org.uk 08700 104950 Samaritans www.samaritans.org 116 123 Radio Amateurs’ Emergency Network www.raynet-uk.net
4.2.a Which networks work within your Parish?
Networks which can get some coverage in our area: Vodafone O2 EE
4.3 Public Information
The local radio and television will carry severe weather warnings, advice to the public and emergency telephone numbers. In the event of a power cut a battery operated or car radio would have to be used to monitor broadcasts.
Local Radio Stations
Minster FM 104.7 BBC York 103.7 Vixen Radio 101.8
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4.4 Radio Contact Within the Area
Many organisations use vehicle borne radios while conducting their business. It may be possible to use such radios to pass messages for onward transmission by the base station to the local authority. Examples of such organisations are:
Taxi Firms Public Utilities Engineers East Riding of Yorkshire Council (Operational Services Department)
There may be farmers who use short wave radio to contact staff working remotely.
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SECTION 5 - RESOURCES IN THE COMMUNITY
The community response to any emergency will depend entirely upon the circumstances, as will the type and amount of resources that may be required. The following list is offered as an aide- me moiré. You could note local sources of supply against individual items.
Item Source Repair/Recovery Equipment THESE PEOPLE HAVE NOT BEEN CONTACTED FOR PERMISSION Cutting Equipment Local farmers will have many of these items Members of the Parish may also have these Power Saws Contacts in the first instance might be: Winches Dennis Lee Building Tools Malcolm Kemp Nails Tut Floyd (for advice) Timber Boarding Tarpaulins Polythene sheeting Bricks Local Builders Merchants such as Cement Travis Perkins at Pocklington Sand K F Supplies at Market Weighton Sandbags Rope Generators Fuel Farmers will have diesel Solid Fuel J.H Wright & Son Tel: 01759 371319 Coal and Logs Lighting Equipment Electric Cable Melbourne Electrical Services (K A Storey) Hawthorne Lodge Melbourne York YO42 4SX 01759 318297 Email: [email protected] Heating Equipment Transport Snow Clearing Equipment First Contact: Dennis Lee (Local farmers) Water containers Water Bowsers Battery Charging Equipment Portable water pumps JCB’s and other plant Local farmers Kemps, D Lee, P Hall, A Pilling Tractors
People with available resources for livestock/pets Hull & East Riding Animal Centre Clough Road, Hull, HU6 7PE Tel: 01482 341331 Emergency: 0300 1234 999 Local farmers fields for larger animals Bottled Water Humber Emergency Planning Service
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SECTION 6 - COMMUNITY REST CENTRE AND EMERGENCY FEEDING PLAN
6.1 Introduction
One result of many emergencies is the need to provide both shelter and food for people made temporarily homeless. This need can be met by setting up a rest centre, capable of providing temporary accommodation for up to 48 hours. Examples are Village Halls and Community Centres. Subsequently evacuees will either return home, move to family/friends or be rehoused in more permanent accommodation under the arrangements of East Riding of Yorkshire Council.
East Riding of Yorkshire Council has an Emergency Plan that details how it would establish and run Rest Centres. Please ensure that you co-ordinate your activities with East Riding of Yorkshire Council to avoid duplication of effort.
Voluntary organisations such as WRVS may be able to provide trained personnel to assist with running a rest centre. See contact details, above.
6.2 Rest Centre Plan
6.2.a Planning
Staffing and equipment needed in a parish rest centre should be considered. Parishes are encouraged to identify the location and equipment needed for a rest centre in advance and to draw a diagram of the earmarked building showing the allocation of space. The diagram should be attached to this section.
6.2.b Guidance
(1) Facilities (2) Layout (3) Equipment (4) Registration
6.2.c Premises Earmarked for use as a Rest Centre
Building: Village Hall Address: Main St. Melbourne (near village shop) Tel No: No phone line Contact Tel No: 01759 319539 Email: [email protected] Grid Ref: SE75194404 475195, 444044 Estimated Capacity: 100+ (120 standing, 80 seated) Type of Heating: Electric Cooking facilities: Grill Cooker Microwave Toilet facilities: 4 ladies, 2 gents + urinals, 1 disabled Washing facilities: Sinks (hot water is available) Parking facilities: Room for 30+ cars if parked well. Community Emergency Plan Page 16 of 27 Private & Confidential
Key holder: Alternate Key Holders: Michele Cooper Address: Jonathan Sykes Address: 9 Forge Close Poppy Cottage Melbourne Main Street Tel No: 01759 319095 Melbourne Email: [email protected] YO42 4QQ Tel No: 01759 319539 Melbourne Stores has a key Email: [email protected]
6.2.d Rest Centre Equipment - you should note local sources of supply against individual items.
Item Source Tables Yes Chairs Enough for 120 Dustbins Yes Plastic Sacks Yes Camp Beds No Bedding Borrow from locals? Crockery Yes Cutlery Yes Tea Urns Yes Cooking Utensils Yes Cleaning Materials Yes Toilet requisites Yes First Aid Kit Yes for 100 people Chalkboard and Chalk Borrow from school? Recreational book/games Borrow from locals? Television Borrow a portable TV from someone? ?? Stationery Some stationery in Emergency Box/Local Supply – Melbourne Stores Signs Fire Extinguishers Yes enough to comply with regs
6.2.e Registration
Those entering and leaving a rest centre should be recorded. It is important to know where people intend to go if they decide to leave. Use an exercise book to record the details. Once further assistance is available a more in-depth form of registration may be introduced.
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DIAGRAM OR PHOTO OF EARMARKED BUILDING AS REST CENTRE
6.3 Emergency Feeding Plan
6.3.a Community Feeding
Communities may find themselves in a situation where an emergency feeding service must be provided without outside support. In the event of a prolonged failure of mains power it may be necessary to set up communal cooking and feeding arrangements using alternative or improvised cooking equipment.
East Riding of Yorkshire Council has arrangements in place to provide feeding for large numbers of people in the event of an emergency. Please ensure that you co-ordinate your activities with East Riding of Yorkshire Council to avoid duplication of effort.
Members of the Parish who currently help with Community Lunch could work under the direction of volunteers at the Village Hall kitchen to provide a service.
Currently (Jan 2017) these could be contacted via Ruth Steels, Moira Peacock and Margaret Kemp.
Examples are Village Halls and Community Centres.
6.3.b Premises Earmarked for an Emergency Feeding Centre:
See details above for Emergency Rest Centre (ie Village Hall)
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6.3.c Alternative Cooking Facilities
Cooking Equipment available for use within the community, which does not rely on mains power supplies, should be listed below (e.g. solid fuel, cookers and bottled gas stoves).
Equipment Static/Portable Location/Source Defibrillator Portable Located at Village Hall Calor gas stoves, Agas or Static in local kitchens: food Rayburns could be cooked in homes and brought to Village Hall Camping stoves Portable but limited size ???? Does Parish Council need to provide any of these? ?Barbecues ?Portable barbecues and gas bottles ?Cooked food ?Could be cooked in houses ?Local Community Group with gas hobs etc and brought to the Village Hall ?Insurance for Village Hall for Jonathan Sykes asked to this activity confirm 23 2 17 ?Portable Radio ?Portable ?Some to bring with them so that people can be kept up to date Melbourne Arms It may be possible to engage them with providing hot food TBC
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SECTION 7 - INFORMATION TO THE COMMUNITY
7.1 Introduction
The information in this section is intended for distribution to the community as required. Individual pages should be removed for the ease of photocopying.
7.2 Contacts & Information
Severe Weather Met Office web site: www.metoffice.com Gives information on current Severe Weather Warnings
Flooding Environment Agency web-site: www.environment-agency.gov.uk Gives national information on Flood Warnings in place Floodline: 0845 988 1188 Gives local information on Flood Warnings in place.
General Information
BBC news website: http://www.bbc.co.uk/ Local radio websites: www.minsterfm.com http://vixen101.co.uk Facebook: https://www.facebook.com/groups/MelbourneEastRiding/ Notice Boards: Village Hall, Outside School, Entrance to Playing Fields
7.3 Guidance Notes
The following information pages can be copied, laminated and distributed to local people to act as aide memoirs in the event of an incident.
Guidance to Property occupiers in Areas Liable to Flooding
(1) Action to be taken (2) Following a flood
Severe Weather
(1) Precautionary measures that can be taken by householders in anticipation of high winds. (2) Response to severe weather warnings. (3) Be prepared - some hints to help you.
Recovering from storm damage
Advice on insurance claims and the employment of builders Community Emergency Plan Page 20 of 27 Private & Confidential
7.4 PRECAUTIONARY MEASURES IN ANTICIPATION OF HIGH WINDS
WHAT TO LOOK FOR ACTIONS TO TAKE
ROOFS Check for signs of loose, chipped or missing tile, Contact a reputable builder or roofing contractor for corroded nails, cracked or eroded mortar joints on repairs. It can be dangerous to try and do repairs ridge or hip tiles. yourself.
CHIMNEY STACKS Joints should be repointed and faulty bricks replaced. Check for signs of: Fence posts should be rebedded in concrete and panels Eroded or cracked mortar joints, crumbling or cracked secured bricks and chimney pots, leaning chimneystacks.
BOUNDARY WALLS AND FENCES Check for signs of: Eroded or crumbling joints and brickwork. Loose or leaning fence posts and panels Contact a TV Aerial installer to secure AERIALS AND SATELLITE DISHES Check for: Loose screws, bolts and other fixings
TREES Prune regularly. Contact tree surgeon if trees are your Check for: own and extensive work is required. If hazard is Damaged trunks, branches and loose roots presented by tree(s) on public property contact local authority
7.5 RESPONSE TO SEVERE WEATHER WARNINGS
When a severe When a Weather Warning is issued the following precautions should be taken:
BEFORE A STORM ARRIVES DURING A STORM
Secure loose objects i.e. ladders, garden furniture or Stay indoors as much as possible anything else that can be blown into windows and other glazing
Close and securely fasten windows, particularly those on If you do out try not to walk or shelter close to buildings the windward side of the house and especially large and trees doors i.e. garage doors
Park vehicles in a garage, if available, otherwise keep Keep away form the sheltered side of boundary walls them clear of buildings, trees, walls and fences and fences - if these structures fail they will collapse on this side
Close and secure loft trap doors with bolts, particularly Do not go outside to repair damage while the storm is in if roof pitch is less than 30º progress
If the house is fitted with storm shutters over the If possible enter and leave your house through doors in windows then ensure that these are closed and fastened the sheltered side, closing them behind you
If chimneystacks are tall and in poor condition, move Open internal doors only as needed and close them beds from areas directly below them behind you Community Emergency Plan Page 21 of 27 Private & Confidential
7.6 SEVERE WEATHER - BE PREPARED
CHECK LIST TO HELP
FOR THE CAR - Ensure you have:
A torch and spare batteries Ample fuel De Icer A shovel A radio and spare batteries Hi visibility jacket A blanket Spare warm clothing Water or a warm drink Waterproof & windproof coat Mobile phone & battery charger
FOR THE HOME - Ensure you have the following:
An easily accessible supply of candles, matches, a torch and batteries. A battery operated radio tuned into your local radio station.
STATION FREQUENCY
Minster FM 104.7 BBC York 103.7 Vixen Radio 101.8
A stockpile of food and water. A list of useful telephone numbers i.e. police, library, social services officers etc. Portable camping gas cooker if you rely solely on electricity.
REMEMBER
Heed the advice when told not to travel. Stow away garden furniture and remove loose articles from outside. These might cause damage in a storm.
Make sure your emergency equipment is at hand. If you have elderly, infirm or disabled neighbours, tell them to contact you if they need help - and keep an eye on them. If you rely solely on one source of energy for heating, lighting or are operating essential equipment - make sure you have adequate standby arrangements.
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7.7 RECOVERING FROM STORM DAMAGE/SEVERE WEATHER
INSURANCE CLAIMS BUILDING REPAIRS
Do not dispose of damaged possessions until your Make sure you avoid employing “cowboy” builders. insurance company has instructed you to do so. If Always employ qualified builders; ask for references, possible take photographs or a video of the damage insist on a written contract or ask for guarantees. Ideally, the firm should belong to a reputable trade association. If you have any doubts get in touch with your local Trading Standards Office for East Riding of Yorkshire:
Trading Standards Calibration Test Centre Brudenell Way Hull East Riding of Yorkshire HU6 9DX
Tel: Citizens Advice consumer helpline on 03454 04 05 06 Email: [email protected] Web Page: East Riding of Yorkshire Trading Standards website
East Riding of Yorkshire Council Tel: 01482 887700
Do not be over-hasty in making your insurance Make sure that you supervise your own repair and claim.Take time to calculate how much work needs to be building work whenever possible. Do not rely on loss done, what needs to be replaced and what the cost will adjusters or insurance companies, supervision is you’re be. If necessary, seek technical advice i.e. from the responsibly Council’s Housing Department. Remember that it becomes difficult to reopen a claim once it has been settled.
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7.8 GUIDANCE TO PROPERTY OWNERS IN AREAS LIABLE TO FLOODING
Action to be taken
If you are informed that your home is likely to be flooded, you should take the following action.
Electricity: Switch off all electrical appliances, remove plugs from sockets and turn off the main electricity switch or switches Remember freezers and refrigerator will become ineffective and alternative facilities may need to be arranged
Gas: Turn off the main gas tap at the meter and all gas appliances, including pilot lights. The ‘off’ position will normally be with the tap handle at right angles to the supply pipe.
Telephone: Where telephones are liable to be submerged, a request should be made via the operator for disconnection at the exchange The subscriber should then unplug or disconnect the telephone instrument and remove to above the expected water level
This will reduce the time taken to clear faults and restore normal service after any flooding. If you live in a house - move upstairs. If you live in a ground floor flat or bungalow, make arrangements to stay with a neighbour or a relative. If this is not possible, ensure that the Social Services directorate is made aware of your difficulty, either by telephoning them or by passing a message to the Police or District Council in your area. Before you leave, secure all doors and windows, and take with you all cash and valuables, together with important medicines. Remember to make provisions for domestic animals. If you vacate your home as a result of flooding, it is essential that you notify the police of your absence, give a contact telephone number/address. If you can arrange for a neighbour to make regular checks of your property this would be helpful in addition to the measures the police will be taking. Ask the neighbour to inform the police by the ‘999’ system if they see or hear anything suspicious.
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7.9 RECOVERY FROM FLOODING
Personal Safety
For your own safety wear rubber boots in an area flooded with more that 5cm of standing water. Record details of damage i.e. photographs and video, this will be useful when making an insurance claim. Use protective clothing i.e. gloves and masks when cleaning water, mud and other debris from the house. Store valuable papers that have been damaged in the freezer until you are able to work on them. Lawyers will advise whether to save the papers or just information on them.
Hints for Cleaning the Home:
Add small amounts of chlorine bleach to standing water, then remove it if possible with buckets. Remove all debris, soaked and dirty material. This should include wet insulation, residual mud, furniture, appliances, clothing and bedding. Clean down any dirt sticking to walls and furnishing, preferably with a hose, rinse several times before removing all the water. Wipe down all surfaces with bleach (ensure there is adequate ventilation, for fumes) and rinse again. Ventilate the house until completely dry. Rinse and clean all the floors as quickly as possible. Replace flooring that has been deeply penetrated by the floodwater or sewage. Carpets must be dried out, and sewage soaked carpets must be discarded. If necessary seek professional help with drying out carpets. Discard and replace all insulation materials, mattresses, box springs, stuffed toys, pillows and all expensive articles. The frames of good quality wood furniture can sometimes be salvaged, but must be cleaned, disinfected, rinsed and dried by ventilation away from direct sunlight or heat. Covering, paddings and cushions must be discarded and replaced. Clean heavy dirt from washable clothes. Rinse and wash several times in cold water with chlorine bleach and dry quickly.
Hints for around the Home:
Do not use gas and electrical appliances affected by the flood until they have been examined, cleaned if necessary, and tested. When clean, each electrical connection should be examined for surface tracking across insulation surfaces that may have been produced if the supply had been switched on whilst the installation was still wet. Where surface tracking has occurred, the component should be replaced. Plastic covered cable should not be affected by immersion, but rubber insulation may be damaged and need replacing. Sterilise all affected cooking utensils by boiling or by using suitable sterilisers. Do not consume any food or drink that has been contaminated by floodwater. Make liberal use of disinfectants when cleaning up.
Community Emergency Plan Page 25 of 27 Private & Confidential
8 Other Contacts
St John Ambulance www.sja.org.uk
08700 104950
Information about how first aid training can make a difference to people in an emergency.
RSPCA www.rspca.orf.uk/in-action/international/emergencyresponse 0300 1234 555 The RSPCA has put together some guidelines so that you can be prepared to get your animals to safety in the event of flooding
Radio Amateurs’ Emergency Network (RAYNET) www.raynet-uk.net
The UKs national voluntary communications service provided for the community by licensed radio amateurs
British Red Cross www.redcross.org.uk
0844 871 1111
Information on the simple precautions that can be taken to prepared for a range of emergency situations, along with advice on how to cope when they do.
Royal Voluntary Service www.royalvoluntaryservice.org.uk
0845 601 4670
Community Emergency Plan Page 26 of 27 Private & Confidential
THIS SECTION IS EXTREMELY CONFIDENTIAL
8 LIST OF VULNERABLE PEOPLE AND OUTLYING PROPERTIES
List of Vulnerable People
Name Address Tel No Email Details
List of Outlying Properties
Name Address Tel No Email Details
THIS SECTION IS EXTREMELY CONFIDENTIAL
Community Emergency Plan Page 27 of 27 Private & Confidential
Questions:
What else do we need?
PEOPLE
How do we contact with elderly, very young, and vulnerable people? Neighbours, friends, family
How do they contact the Parish Council? Issue a confidential form each year to be returned to a specific Parish Councillor Word of mouth by contact with neighbours, friends and family
Put a link on the Parish Council web page?
How would we contact outlying farms/properties? By annual update via Parish Magazine? A link on the website to ask anyone who doesn’t get it to let us know?
EQUIPMENT
Bullhorns – should we buy one Portable gas heaters and bottled gas – lent within the community or should we buy some Bottled water – Contact ERYC in the first instance
ADD TO THE PLAN
Put on the Parish Council Web Page:
Met Office web page: www.metoffice.com Environment Agency for risks: www.environment-agency.gov.uk BBC News website: www.bbc.co.uk Local Radio website: www.minsterfm.com http://vixen101.co.uk
Check if the pub would be able to provide cooking facilities (ie are they on bottled gas?) and could they help with providing hot food.
And ... after the initial shock ... what do we do then?
Possible risks:
Loss of electricity for an extended time Loss of mains water for an extended time
Community Emergency Plan Page 28 of 27 Private & Confidential
Who is the first point of contact? We need to put that boldly on the very first page so that if someone wants to know “Is this an emergency?” we have one point of dissemination of information in the first instance.
Community Emergency Plan Page 29 of 27 Private & Confidential