Files Matter Introducing “Files on Demand”
Ron van Herk Who is Ron van Herk
• 14 years with Novell – Based in the Netherlands
• ZENworks, Filr and File Management
• BrainShare, GWAVACon, Open-Horizons
• Open Horizons Magazine
• Speed Skating
2 Who is Micro Focus? Who is Micro Focus?
$1.3bn Annual Revenue 90+ 20,000+ Offices Worldwide Customers 4,500+ 5,000+ Employees Partners
4 Four decades of innovation has delivered incredible returns but at the cost of huge levels of complexity
I Despite this pace of change one thing has remained constant
The intellectual property, business logic & data remain core to competitive advantage
Our commitment to customers and partners
Micro Focus helps bridge the old and the new enabling you to exploit the latest industry innovation and leverage prior investments
25 Micro Focus Solutions
COBOL Linux and Identity, Access Development Open and Security and Mainframe Source Solutions Solutions
Host Connectivity Development Collaboration Solutions and IT Operations and Networking Management Solutions Tools
7 Files on Demand We didn’t only get mobile devices …
Users got exposed to what file sharing can be like – and they loved it! New challenges for IT
• Corporate files copied to cloud services
• Inside the firewall access controls don’t apply
• Potentially exposing sensitive information
• Regulatory compliance at risk
Our confidential files are all over the net Bring Your Own Device (BYOD)
• 90% of employees do it already
• IT cannot stop this trend
• Cost savings and productivity gains
• Cannot be left un-managed Gartner Recommends
“Organizations must deploy EFSS services to secure enterprise information assets. Failure to provide these capabilities will subject organizations to information leakage threats caused by users who move data through uncontrolled personal cloud services.”
MarketScope for Enterprise File Synchronization and Sharing, Gartner, Feb 12, 2013
You can tell users what they are not allowed to do, but you also need to provide a viable alternative Strong Demand for a New File Solution
Data exists on current infrastructure
Access controls have been set
Users want mobile file access
Users want a “Dropbox-Like” Experience Introducing Novell® Filr
Anywhere access to home and network folders
IT remains in control of what’s shared and how
Existing access rights and quotas are honored Bridge the old and the new
Clients Filr Servers
HTTPS CIFS/NCP
• Windows • Software appliances • Windows Server • Mac OS X deployed on VMware • Storage Appliances • iOS • LDAP provisioning of users • Open Enterprise Server • Android and groups • File system rights and • Windows Phone • MySQL and Lucene used for quotas honored meta-data and search • Web access • No server agents or schema • Policy-controlled access Users can still access files extensions required and sharing using mapped drives • Files remain on your existing file servers Novell® Filr User Features
• Access to corporate files from any device
• Share files both internally and externally
• Receive notifications and make comments on files
• Full text search across all files and comments
• Access to files even when offline Modern File Access Ease Novell® Filr User Experience Windows iPad / Android
• My Files • Shared With Me • Net Folders
Browser File Access in Novell® Filr
Your personal files Access to The files and (can be mapped files using folders you are to your home your own currently sharing directory) credentials with others
My Files Shared With Me Shared By Me Net Folders
Shared folders See what’s Access to Access to Files and folders assigned to you new (updates, other users have files files using new shares, through a by the IT admin your own shared with you proxy-user (for example, credentials comments) G:\Finance) Novell Filr – What the user gets..
Browser Client
Desktop Client
iOS Client
Android Client
Windows Phone Client iPad Viewing a File in Novell® Filr
• Full Text Search Browser What else can we do with files? File Management
Reporting and Storage Identity-Based Analysis of Subsystems Identity / Role Policy-Driven File System / Identity & File System Data and Role Management Security
Reporting & Policy Analytics
File Automation / Storage Reporter Remediation Orchestration Manager
Storage Storage Subsystems Subsystems File Management Products Solution Stack
Identity Management
Directory Services
File Reporter Storage Manager
Storage Vendor Data Software
Storage Hardware Know what you have
26 Built-in Reports
Directory Permissions File Data Trending Historic Data Reports Reports Reports Reports Comparison Summary Assigned Filename Volume File System Directory NCP Extension Free Space Comparison Quota Permissions Owner NCP Storage Cost Assigned Duplicate File Permission NTFS Comparison Comparison Date-Age Permissions NTFS Permissions Detail Reports Permission by Path for each of Comparison these report Permissions types by Identity Built-in Reports
• Reports can be saved in various formats (PDF, Excel, HTML, RTF, CSV, and TXT) • Many reports include built-in graphs. • You can pinpoint the exact information you are seeking by filtering the report content with Boolean filters. • Reports can be viewed from the web administrative interface or workstation-based Report Viewer. Files Added by File Type & Owner Files Modified by File Type & Owner Files Removed by File Type & Owner Change Type Summary Reorganize Data NSM Storage Redistribution
Over time, storage distribution may need adjustment.
There are a number of reasons that adjustments may be necessary. What does it do? “Govern” –Storage Manager
Identity Data Description: Event-driven Automates the complete Policy lifecycle management of user and group file storage. Drive File System Governance over your existing unstructured data.
• Manage and enforce access • Role based access (users, groups) • Consistent access policies • Out of scope entitlements • Remediate existing access controls NSM Management Actions
Extensive Management Actions to get storage managed
Facilitates Compliance of Your Existing Data Policy Path Redistribution
• Add one or more target paths to existing NSM Policy • Distribute data to new paths based on distribution type • Allows you to quickly free up disk space on existing volumes by re-distributing data to new target paths. Policy Path Redistribution
• Redistribution based on Data Size Customize Redistribution
• Omit Folders to be Moved • Change Target Path of Folder(s) Quota Management Policy
40 User Storage Quota Management Group Storage Quota Management Group Storage Quota Management Thank you!