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Town of Uxbridge, MA

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Town of Uxbridge, MA Town of Uxbridge, MA Request for Proposal RFP: UMSC2020A Mosquito Surveillance, Control, Consulting and Public Education Sealed Proposals will be received at the Office of the Town Manager, Town of Uxbridge, Town Hall, 21 South Main Street, Uxbridge, MA 01569 until 3PM, on Wednesday April 15, 2020 for the following: The Town of Uxbridge invites qualified bidders to submit proposals for staffing for mosquito surveillance, control, consulting and public education. Proposals will be publicly opened at 3PM on Wednesday April 15, 2020. The Request for Proposal (“RFP”) is made pursuant to Massachusetts General Laws, Chapter 30B, pertaining to the contract of Mosquito Surveillance and Control. The Town of Uxbridge desires to contract with one vendor to provide services described as follows: Surveillance, testing and treatment of public properties and private properties as allowed by property owners for control of mosquito population for three periods including: o May 1, 2020 and June 30, 2020; o July 1, 2020 - November 1, 2020; and o May 1, 2021 - June 30, 2021. Assistance to the Uxbridge Department of Health, DPW, and other municipal agencies to implement mosquito control and public education. The contractor shall be responsible for any and all permits and approvals and statutory and regulatory compliance in order to effectuate this contract. By submission of a Proposal (in writing), the person, company or corporation submitting a proposal agrees to enter into an agreement with the Town that incorporates all the terms and conditions of the RFP. The Proposer will be responsible for the development of all schedules for the coordination of all services and the required equipment related to this contract. The Town has attempted in this RFP to be as accurate as possible, but is not responsible for any unintentional errors herein. Section I. GENERAL 1. Each bidder must use a complete set of bidding requirements and contract documents when preparing his/her bid; s/he must examine them completely and thoroughly familiarize her/himself with all requirements. 2. The bid envelope must be sealed and clearly marked: MOSQUITO SURVEILLANCE AND CONTROL FOR THE TOWN OF UXBRIDGE 3. Award date. Award will be made within thirty (30) days after bid opening unless otherwise stated in the specifications or the time for award is extended by mutual consent of all parties. 4. All proposals submitted shall be valid for a minimum period of sixty (60) calendar days following the date established for acceptance. The contract shall be awarded to the lowest responsible and eligible bidder. 5. If any changes are made to this RFP, an addendum will be issued. Addenda will be posted on the Town website and e-mailed to all bidders on record as having requested the RFP. Each responder shall acknowledge receipt of any and all addendum issues by submitting acknowledgment forms provided with any Addenda. Failure to do so shall be cause to reject the submittal as being nonresponsive. 6. Questions concerning this RFP must be submitted in writing by Tuesday April 7, 2020 at 11AM to: Steven Sette Town Manager Town of Uxbridge 21 South Main Street Uxbridge, MA 01569 Or emailed to: Dr. Kristin Black [email protected]. 7. Written responses to questions will be emailed to all bidders on record as having requested the RFP. 8. Proposals may be modified, corrected or withdrawn only by written correspondence received by the Town of Uxbridge prior to the time and date set for the bid opening. Proposal modifications must be submitted in a sealed envelope clearly labeled “Modification No. ___” and must reference the original RFP. Page 2 of 40 March 2020 RFP: UMSC2020A Mosquito Surveillance, Control, Consulting and Public Education 9. After the proposal opening, a bidder may not change any provision of the proposal in a manner prejudicial to the interests of the Town of Uxbridge or fair competition. Minor informalities will be waived or the bidder will be allowed to correct them. If a mistake on the intended bid is clearly evident on the face of the bid document, the mistake will be corrected to reflect the intended bid, and the bidder will be notified in writing; the bidder may not withdraw the bid. A bidder may withdraw a bid if a mistake is clearly evident on the face of the bid, but the intended corrected bid is not similarly evident. 10. The Town of Uxbridge reserves the right to reject any and all proposals and to waive any informality in bids received whenever such rejection or waiver is in its best interest. 11. The Town of Uxbridge will not be responsible for any expenses incurred in preparing and submitting proposals. All proposals shall become the property of the Town of Uxbridge. 12. Responders must be willing to enter into the Town of Uxbridge's standard form of contract that will include the service description of this RFP. 13. The bid, and any subsequent contract for the services, is hereby issued in accordance with applicable Massachusetts General Laws. The selected bidder shall be expected to comply with all applicable State and Federal laws and regulations in performance of service. 14. Bids received prior to the date of opening will be securely kept, unopened. No responsibility will attach to an officer or person for the premature opening of a bid not properly addressed and identified. 15. Any bids received after the advertised date and time for opening will be returned to the responder unopened. 16. Purchases by the Town of Uxbridge are exempt from Federal, State and municipal sales and/or excise taxes. 17. Unexpected closures. If, at the time of the scheduled bid opening, the Uxbridge Town Hall is closed due to uncontrolled events such as fire, snow, ice, wind, health emergency, or building evacuation, the bid opening will be postponed until 3:00 PM on the next normal business day. Bids will be accepted until that date and time. 18. The Town of Uxbridge is an Affirmative Action/Equal Opportunity Employer. The Town encourages bids from qualified MBE/DBE/WBE firms. 19. Bidders should be aware that many overnight mailing services do not guarantee service to Uxbridge. 20. The Contract time is fourteen (14) months and ends June 30, 2021. Page 3 of 40 March 2020 RFP: UMSC2020A Mosquito Surveillance, Control, Consulting and Public Education Section II. COMPLIANCE Contractor must comply with: Chapter 306 of the Acts of 2004 § 1. (3) who shall certify that all employees to be employed at the worksite will have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least ten (10) hours in duration at the time the employee begins work and who shall furnish documentation of successful completion of said course with the first certified payroll report for each employee; and SECTION 2 (3) (b) Any employee found on a worksite subject to this section without documentation of successful completion of a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least ten (10) hours in duration shall be subject to immediate removal. Section III. KEY CONSIDERATIONS The following are key considerations that the Town strongly recommends be incorporated into the bid. Bidder must provide all of the items described in Section II and comply with all of the bid submission requirements. Bidder must provide evidence of at least three (3) years’ experience in completing Integrated Mosquito Control programs for municipal entities. Bidder must have a PhD Entomologist on staff and provide a copy of a resume for this personnel. Bidder must show capability to test mosquito pools for mosquito-borne diseases through PCR or RAMP method. Bidder must provide evidence of staff experience in identifying mosquito species present in Uxbridge. Bidder must provide evidence of staff experience in monitoring and controlling mosquito larval sites in Marsh habitat. Bidder must provide evidence of capability to perform these duties. Bidder must provide proof that the Contractor owns or leases all of the equipment necessary to provide the complete service and include a list of any equipment in the bid response. Bidder must have been in the field of pesticide application for a minimum of five (5) years and must provide proof of this. Page 4 of 40 March 2020 RFP: UMSC2020A Mosquito Surveillance, Control, Consulting and Public Education Bidder must have pesticide application license and must include copies of all applicable licenses in the bid response. Bidder must have larvicide application license and must include copies of all applicable licenses in the bid response. Bidder must have a valid driver’s license and include a copy of the license in the bid response. Preference will be given to contractors who have experience in achieving approval of a mosquito control plan with the Massachusetts State Reclamation and Mosquito Control Board. Section IV. SCOPE OF SERVICES Responsibility of meeting with designated Town representatives to determine areas previously surveyed and found to be a problem and to identify other potential problem areas. Where applicable, the Town will provide a list of previously treated areas. Surveillance using a non-chemical inspection method that involves classification of mosquito breeding sites, larval presence and distribution surveys, and adult mosquito biting and trapping surveys, as well as identifying mosquitoes to species. Larval surveillance would be conducted while the employee was undertaking larviciding. Conduct weekly adult surveillance; if not to be tested for arboviruses, then to be used to measure species composition and population size of adult mosquitoes. The data can later be used in addition to larval sampling to determine efficacy of program. Adult surveillance tools to be used include CDC light traps, dry ice traps, gravid traps and resting traps.
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