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KENYA URBAN ROADS AUTHORITY Efficient and Safe Urban Roads TENDER DOCUMENT FOR TENDER NO: KURA/RMLF/LE/078/2020-2021 FOR TENDER NAME: PART IMPROVEMENT OF OFF MACHAKOS KANGUNDO RD-KWA KYELE ROAD IN MACHAKOS COUNTY – LOT 12 (ALL CATEGORY) DIRECTOR-(RACM) DIRECTOR GENERAL KENYA URBAN ROADS AUTHORITY KENYA URBAN ROADS AUTHORITY P.O.BOX 41727-00100 P.O.BOX 41727-00100 NAIROBI NAIROBI 0 PART IMPROVEMENT OF OFF MACHAKOS KANGUNDO RD-KWA KYELE ROAD IN MACHAKOS COUNTY – LOT 12 TABLE OF CONTENTS SECTION I: INVITATION TO TENDER............................................................................................. 2 SECTION II: INSTRUCTIONS TO TENDERERS AND CONDITIONS OF TENDER ..................... 4 TABLE OF CONTENTS ........................................................................................................................ 5 Appendix to Instruction to Tenderers ........................................................................................... 27 PART I: GENERAL CONDITIONS OF CONTRACT ........................................................................ 30 PART II: CONDITIONS OF PARTICULAR APPLICATION ............................................................ 31 SECTION V: SPECIAL SPECIFICATIONS ........................................................................................ 54 SECTION VI: SUPERVISION AND CONTRACT EVALUATION MANUAL 2012 .................... 114 SECTION VII: ROAD MAINTENANCE MANUAL ....................................................................... 115 SECTION IX: BILLS OF QUANTITIES ........................................................................................... 116 SECTION X: STANDARD FORMS ................................................................................................. 124 Appendix to Form of Bid ............................................................................................................... 127 Form of Bid Security ....................................................................................................................... 129 SECTION XI: SCHEDULES OF SUPPLEMENTARY INFORMATION ......................................... 132 SECTION XII: FORM OF AGREEMENT ........................................................................................ 152 SECTION XIII: FORM OF PERFORMANCE BANK GUARANTEE (UNCONDITIONAL) ......... 155 1 Issued by the Kenya Urban Roads Authority – AUGUST, 2020 KURA/RMLF/LE/078/2020-2021 (ALL CATEGORY) PART IMPROVEMENT OF OFF MACHAKOS KANGUNDO RD-KWA KYELE ROAD IN MACHAKOS COUNTY – LOT 12 SECTION I: INVITATION TO TENDER 2 Issued by the Kenya Urban Roads Authority – AUGUST, 2020 KURA/RMLF/LE/078/2020-2021 (ALL CATEGORY) PART IMPROVEMENT OF OFF MACHAKOS KANGUNDO RD-KWA KYELE ROAD IN MACHAKOS COUNTY – LOT 12 (* Invitation to tender to be inserted*) 3 Issued by the Kenya Urban Roads Authority – AUGUST, 2020 KURA/RMLF/LE/078/2020-2021 (ALL CATEGORY) PART IMPROVEMENT OF OFF MACHAKOS KANGUNDO RD-KWA KYELE ROAD IN MACHAKOS COUNTY – LOT 12 SECTION II: INSTRUCTIONS TO TENDERERS AND CONDITIONS OF TENDER 4 Issued by the Kenya Urban Roads Authority – AUGUST, 2020 KURA/RMLF/LE/078/2020-2021 (ALL CATEGORY) PART IMPROVEMENT OF OFF MACHAKOS KANGUNDO RD-KWA KYELE ROAD IN MACHAKOS COUNTY – LOT 12 TABLE OF CONTENTS A. GENERAL ............................................................................................................................ 6 1 SCOPE OF BID ................................................................................................................... 6 2 SOURCE OF FUNDS .......................................................................................................... 6 3 corrupt practices ............................................................................................................... 6 4 ELIGIBLE BIDDERS ............................................................................................................ 8 5 QUALIFICATION OF THE BIDDER.................................................................................... 8 6 One bid per bidder ............................................................................................................ 8 7 Cost of Bidding .................................................................................................................. 9 8 Site Visit ............................................................................................................................. 9 B. BIDDING DOCUMENTS .................................................................................................. 9 9 Contents of Bidding Documents ....................................................................................... 9 10 Clarification of Bidding Documents ............................................................................... 10 11 Amendment of Bidding Documents ............................................................................... 10 C. PREPARATION OF BIDS ................................................................................................. 11 12 Language of Bid .............................................................................................................. 11 13 Documents Comprising the Bid ...................................................................................... 11 14 Bid Prices ......................................................................................................................... 11 15 CURRENCIES OF BID AND PAYMENT ............................................................................ 12 16 Bid Validity ...................................................................................................................... 12 17 Bid Security ..................................................................................................................... 12 18 No Alternative Offers ...................................................................................................... 13 19 PRE-BID MEETING .......................................................................................................... 13 20 Format and Signing of Bids ............................................................................................. 13 D. SUBMISSION OF BIDS ................................................................................................... 14 21 Sealing and Marking of Bids ........................................................................................... 14 22 Deadline for Submission of Bids ..................................................................................... 14 23 LATE BIDS ....................................................................................................................... 15 24 Modification, SUBSTITUTION and Withdrawal of Bids ............................................... 15 E. BID OPENING AND EVALUATION .............................................................................. 15 25 Bid Opening .................................................................................................................... 15 26 Process to be confidential ............................................................................................... 16 27 clarification of bids and contacting of the employer ..................................................... 16 28 Examination of bids and determination of responsiveness ............................................ 16 29 correction of errors ......................................................................................................... 17 30 EVALUATION AND COMPARISON OF BIDS .................................................................. 17 31 QUALIFICATION AND EVALUATION CRITERIA ............................................................ 17 F. FINANCIAL EVALUATION ............................................................................................. 18 G. AWARD OF CONTRACT ................................................................................................ 19 32 Award .............................................................................................................................. 19 33 employer's right to accept any bid and to reject any or all bids .................................... 19 34 notification of award ...................................................................................................... 19 35 Signing of agreement ...................................................................................................... 19 36 PERFORMANCE SECURITY ............................................................................................. 19 37 contract effectiveness ...................................................................................................... 20 5. Plant and Equipment ....................................................................................................... 24 5 Issued by the Kenya Urban Roads Authority – AUGUST, 2020 KURA/RMLF/LE/078/2020-2021 (ALL CATEGORY) PART IMPROVEMENT OF OFF MACHAKOS KANGUNDO RD-KWA KYELE ROAD IN MACHAKOS COUNTY – LOT 12 INSTRUCTIONS TO TENDERERS AND CONDITIONS OF TENDER A. GENERAL 1 SCOPE OF BID 1.1 The Employer, as defined in the Conditions of Contract Part II hereinafter “the Employer” wishes to receive bids for the construction of works as described in Section 1, clause 102 of the Special Specifications –“Location and extent of the Works”) 1.2 The successful bidder will be expected to complete the Works within the period stated in the Appendix to Form of Bid from the date of commencement of the
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