PS-Sime-Darby-Plantation-Berhad
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SUMMARY OF AUDITS Recertification Audit 2 On-site audit date : 10 - 14 February 2020 No. of auditor days : 25 Auditor Days Audit team : Mohd Ab Raouf bin Asis (LA), Mohd Zulfakar bin Kamaruzaman, Rozaimee bin Ab Rahman, Rahayu binti Zulkifli, Mohd Norddin bin Abd Jalil. No. of major NCR : 3 Indicator: 4.1.1, 4.2.1, 3.6.2 Closing date : 4/5/2020 No. of minor NCR : 5 Indicator: 1.1.5, 2.1.3, 3.5.1, 6.5.4, 6.7.2 Indicate the : Employees Settlers Villagers / Local Suppliers stakeholders communities interviewed during the √ N/A √ √ on-site audit Contract workers NGOs Govt. agency Independent growers √ Indigenous Contractor Others (Please specify) people N/A √ Supply base sampled : Kempas Estate, Kemuning Estate, Tangkah Estate and Serkam Estate Justification of audit Total allocation of auditor days for Kempas CU were: planning Mill = 5 days (1 day for social, 1 day for supply chain certification systems and 2 days for safety and health, environment, mill best practices, GHG verification, TBP, Partial Certification). Kempas, Kemuning, Tangkah & Serkam Estate = 5 days each for verification of safety and health, environment, good agriculture best practices, Social, HCV and GHG verification plus the verification of Land History and Land Title. Changes since the last : 1) In ASA4, Serkam Division was excluded from Kempas CU. However, it was included back into the audit supply base of Kempas CU during this recertification audit. 2) Kempas CU has applied to change their supply chain model from MB to IP. The application has been submitted in June 2019 and approved by RSPO EB. It has been noted that during this reporting period, Kempas CU was receiving the outside crop until May 2019. Report approved by Kamini Sooriamoorthy Date: 29/05/2020 Annual Surveillance Audit 1 On-site audit date : 26-29 April 2021 (16.0 a.d) No. of auditor days : 22 Auditor Days Remote audit date 22-24 February 2021 (6.0 a.d) Audit team : Rozaimee Ab Rahman (LA), Mohd Ab Raof Asis, Mohd Nordin Abdul Jalil, Ismail Adnan, Amir Bahari, Mohd Zulfakar Kamaruzaman (LA remote), Dzulfikar Azmi (remote) No. of major NCR : NA Indicator: NA Closing date : NA No. of minor NCR : 2 Indicator: 3.3.2, 3.7.2 Indicate by ticking the : Employees / Settlers Villagers / Local Suppliers stakeholders interviewed Workers communities during the on-site audit organizations √ √ Contract workers Local & National Govt. agency / Independent growers / NGOs Statutory bodies Smallholders √ √ Indigenous people Contractor Others (Please specify) NA √ Supply base sampled : Kempas Estate, Kemuning Estate, Tangkah Estate and Serkam Estate, Kempas POM Changes since the last : No changes audit Justification of audit : Total allocation of auditor days for Kempas CU (onsite) were: planning Mill = 4.0 days (1 day for social, 1 day for supply chain certification systems and 2 days for safety and health, environment, mill best practices, GHG verification, TBP, Partial Certification). Kempas, Kemuning, Tangkah & Serkam Estate = 3 days each for verification of safety and health, environment, good agriculture best practices, Social, HCV and GHG verification plus the verification of Land History and Land Title. Report approved by : Kamini Sooriamoorthy Approval date : 19/05/2021 Page 2 of 102 SUMMARY OF INFORMATION TABLE 1 RA ASA 1 ASA 2 ASA 3 ASA 4 Projection Period March 2020 – May 2021-April April 2021 2022 Certified FFB 238,205.46 231,102.16 Processed (MT) Production of Certified 59,818.48 49,865.00 CPO (MT) Production of Certified 15,302.40 12,379.00 PK (MT) Certified Areas (Ha) *12,031.81 **11,828.51 Planted Areas (Ha) *11,268.75 10,918.96 Production Areas (Ha) 10,151.12 9,396.69 HCV Areas / 47.79 ***48.69 Conservation Areas (Ha) REMARKS Recertification audit – 2020 *Changes in Certified & Planted area includes the following: → Addition of Serkam Estate into Kempas CU. → Inaccuracy in Kemuning Estate reported figure. Previously, they reported the amount of hectarage of the quit rent instead of the land title. → Land acquisition by the government to build Rumah Mampu Milik at Kempas Estate. ASA 1- 2021 **Updates on reduction of Certified area as follows: → Kempas: Land sold to Third Party, Armada Warak Sdn Bhd in March 2020. → Tangkah, Serkam, & Kemuning: Reduction of area due to the revision on Internal SAP System for planted hectares. ***HCV areas including the one in Serkam Estate. TABLE 2 PO PK Last years certified volume (MT) 59,818.48 15,302.40 Last years actual certified sold (MT) 32,450.69 7,800.00 Last years actual sold under other schemes (MT) - - Last years sold conventional (MT) 20,160.62 5,715.73 New year certified volume (MT) 49,865.00 12,379.00 Page 3 of 102 Table of contents Page 1.0 AUDIT PROCESS 1.1 Certification body 5 1.2 Qualification of audit team 5 1.3 Audit methodology 5 1.4 Stakeholder consultation 6 1.5 Audit plan 7 1.6 Date of next audit 7 2.0 SCOPE OF CERTIFICATION AUDIT 2.1 Description of the certification unit 7 2.2 Description of the Supply Base (including planting profile) 7 2.3 Organization Information / Contact Person(s) 11 3.0 AUDIT FINDINGS 3.1 Changes to certified products in accordance to the production of the previous year 11 3.2 Progress and changes in time bound plan 11 3.3. Other changes (e.g. organizational structure, new contact person, addresses, etc.) 11 3.4 Status of previous non-conformities * (refer to Attachment 5) 12 3.5 Complaint received from stakeholder (if any) 12 4.0 DETAILS OF NON-CONFORMITY REPORT 4.1 For P&C (refer to Attachment 3) 12 4.2 For SC (refer to Attachment 3 – Supply Chain Requirements for Mills) 12 5.0 AUDIT CONCLUSION 12 6.0 RECOMMENDATION 13 List of Attachment Attachment 1 : Map of CU 14 Attachment 2 : RSPO Audit Plan 16 Attachment 3 RSPO P&C Audit Checklist And Findings 24 Attachment 4 : Details of Non-conformities and Corrective Actions Taken 79 Attachment 5 : Status of Non-conformities Previously Identified 80 Attachment 6 : Time-bound Plan 84 Page 4 of 102 1.0 AUDIT PROCESS 1.1 Certification Body SIRIM QAS International Sdn. Bhd. is the leading certification, inspection and testing body in Malaysia. SIRIM QAS International provides a comprehensive range of certification, inspection and testing services which are carried out in accordance with internationally and nationally recognised standards. Attestation of this fact is the accreditation of the various certification and testing services by leading national and international accreditation and recognition bodies such as the Department of Standards Malaysia (STANDARDS MALAYSIA), the United Kingdom Accreditation Services (UKAS) and the International Automotive Task Force (IATF). SIRIM QAS International is a partner of IQNet, a network currently comprising of leading certification bodies in Europe, North and South America, East Asia and Australia. SIRIM QAS International has vast experience in conducting audits related to RSPO certification. It has certified more than a hundred palm oil mills and several estates to ISO 14001 & OHSAS 18001. SIRIM QAS International has also conducted many audits for sustainable production of palm oil products against the requirements of the RSPO P&C. SIRIM QAS International was approved by the RSPO as a RSPO certification body on 21 March 2008 and re-accredited by ASI on 3 October 2019 (accredited 2014). 1.2 Qualification of audit team Member of the Audit Role/area of RSPO Qualifications Team requirements Rozaimee bin Ab Lead Auditor Holds a B. Sc. of Agriculture. He had 7 years of Rahman Supply Chain, Safety and working experience in the oil palm operation. He is a Environment qualified Lead Auditor for RSPO P&C and MSPO. Mohd Ab Raouf bin Auditor Holds a B.Sc. in Manufacturing (Production and Asis Social Operation). He had 7 years of working experience in the oil palm operation and 5 years in auditing related to oil palms operation. He is a qualified Lead Auditor for RSPO P&C and MSPO. Mohd Norddin bin Auditor Holds a B.Sc. in Agriculture from Universiti Pertanian Abdul Jalil GAP & Safety Malaysia. He has over 35 years working experience in the oil palm plantation operation. He is qualified auditor for RSPO P&C. Mohd Amir Bahari Auditor Holds a B.Sc. in Agriculture from Universiti Pertanian GAP, Safety, Environment & Malaysia. He has over 35 years working experience TBP in the oil palm plantation operation. He is qualified lead auditor for RSPO P&C. Ismail Adnan Auditor Has more than 10 years’ experience in forestry Social & HCV industries with 25 years’ experience as a lecturer in Forestry Department. Universiti Putra Malaysia. He is qualified auditor for RSPO P&C and Forest Management System. 1.3 Audit methodology The audit covered the Kempas palm oil mill and all four (4) of its supply bases. The supply bases are Kempas Estate, Kemuning Estate, Tangkah Estate and Serkam Estate. The audit included an on-site audit to the estates, mill, linesite, local communities, contractors and suppliers to verify the implementation of the requirement of the RSPO certification system. Interviews with the CU’s management, employees, contractors and other relevant stakeholders were also conducted during the audit. Page 5 of 102 1.4 Stakeholder Consultation In summary, the stakeholders interviewed during the audit and the evidence from the stakeholder consultation carried out were as tabulated below: Stakeholders interviewed Evidence from stakeholder consultation 1) Employees / Workers Organizations Al The following were confirmed during the conduct of audit as there was no (including migrant workers) evidence to prove otherwise: ▪ All workers ( a total of 67) had signed the employment agreements with the estate. They understood the contents of agreement, as these were prepared in Bahasa as the case may be.