2014-15

North West Structural Review

FINAL RECOMMENDATION REPORT

Prepared by: AFL Central AFL Central Murray AFL Mallee

Created: June 2015

Version: A

Table of Contents

Project Glossary……….…………………………………………………………………………………………………….. 3

Introduction…………………………………………………………………………………………………………………… 4

Overview………………………………………………………………………………………………………………………… 6

Key General Findings………………………………………………………………………………………………………. 7

Overview of Stakeholder Feedback……………………………………………………………………………….10

Governing Panel Overview……………………………………………………………………………………………10

Final Recommendations

 Immediate-2016 ………………………………………………………………………………………………… 12  General - Immediate……………………………………………………………………………………………13

 Future Recommendations (Implemented on or before the 2018 Season)………… 15  Commission Priorities………………………………………………………………………………………… 16

Appendices 1. Overage Policy…………………………………………………………………………………………….. 17

2. Equalisation Policy………………………………………………………………………………………. 19

3. AFL Junior Football Match Guide………………………………………………………………... 20

4. Club Minimum Standards Criteria………………………………………………………………. 21

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Project Glossary

AFL Central Victoria - AFL CV

AFL Central Murray - AFL CM

AFL Wimmera Mallee - AFL WM

AFL Victoria - AFLV

Mallee Football League - MFL

Horsham District Football & Netball League - HDF&NL

Golden Rivers Football League - GRFL

Central Murray Football & Netball League - CMF&NL

Wimmera Football League - WFL

North Central Football League - NCFL

Sunraysia Football & Netball league - SF&NL

Millewa FL - MillFL

Umpiring Associations as appropriate

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Introduction

The North West Structural Review Panel (the Panel) advises that it has concluded the 2014/15 North West Structural Review. Consultation with the Clubs and Leagues was extensive with open and honest discussions forming the basis of the preliminary recommendations presented previously. The Panel has now established final recommendations that follow later in this document.

PROJECT SCOPE STATEMENT: The 2014-15 NWSR is commissioned to establish qualitative and quantitative data to form the basis on which recommendations for the optimal structure of football competitions in North Western Victoria for season 2016 and beyond.

A Review Panel, appointed by AFL Central Victoria, AFL Central Murray & AFL Wimmera Mallee Management, will manage the review with scope that shall extend to interviews, consultation and subsequent recommendations with all stakeholders referred to within this document. AFL Sunraysia will be consulted and approval sought for any recommendations concerning their region.

Following the completion of the consultations and analysis of the data obtained, preliminary recommendations will be established and presented to the various stakeholders for feedback. Final recommendations will then be established for the consideration by each Governing body’s board/Commission. Recommendations approved by each Board/Commission shall be expected to be implemented for season 2016 with adherence to each body’s Rules and Regulations.

Time Line Draft Report 30th April 2015 Stakeholder feedback 29th May 2015 Final Report 30th June 2015

PROJECT BACKGROUND and RATIONALE:

The structure of community football competitions in the North West of Victoria has been the subject of general discussion for a number of years. The short term viability of clubs is at risk under the current structure. At present there is a great deal of perceived uncertainty within the footballing community in the North West of Victoria, with the majority of this centered on the Mallee Football League. Additional to this uncertainty is the current environment of clubs wishing to move Leagues for the 2015 season in an unmanaged random manner. The three named Commissions therefore have identified the review process to best manage short to longer term structures to achieve the objectives.

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PROJECT OBJECTIVES AND DELIVERABLES:

To provide a coordinated approach in reviewing all competition structures of Community Football in the North West of Victoria to ascertain the best longer term competition structures that best serve football and the sustainability of clubs and leagues into the future. This project shall provide the three Commissions with qualitative and quantitative statistical data, informed local knowledge and a comprehensive understanding of the factors influencing football in this area to guide the establishment of appropriate recommendations. The following areas will be discussed with each organisation:

 Database Statistics (football and communities)  Competition Structure  League Structure/Management  Financial (organisations will asked to bring a copy of their audited financials for both 2013 and 2014)  Junior Structure  Umpires  Facilities  Volunteers  Travel  Other General Comments or Suggestions to achieve the optimal structure

The Panel initially conducted an online survey to gain preliminary data from clubs which, in turn, directed the consultation process. 82% of clubs completed this survey.

The Panel has conducted 67 interviews with clubs, groups and associations involved throughout February and March across the review catchment region within the North West of Victoria. The review covers approximately 30% of the state of Victoria plus 9 affiliated clubs in NSW.

The Panel wish to state that opportunity from key personnel from all stakeholders has been offered and in the main taken up by the vast majority. This included every club within the review catchment area.

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Overview

The preliminary recommendations have taken into consideration the following factors

1. All suggestions/options put forward during the initial survey or interview process a. Including widespread acknowledgement of a i. Need for change for the longer term benefit of football across the region ii. Need to address the inequitable current environment iii. Need to protect the value of Clubs to Communities 2. Demographic statistics of the area, both at club and league level and of the communities within the review area. 3. Participation numbers, trends and penetration for AFL in the region 4. Need for a longer term solution to provide optimal and sustainable junior and senior participation and development in our sport. 5. The need to maintain optimal number of clubs within the region to ensure travel & distance does not become a bigger obstacle on participation 6. Need for an area wide structure to deliver a fluent pathway from Auskick to Senior Football that: a. Provides a high level local quality ‘ football league option within reach of all communities b. Provides a range of competitions to cater for players of a range of talent c. Allows netball to continue to flourish alongside our sport

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Key General Findings

STAKEHOLDER CONSULTATION

Overall clubs constantly need to increase resources to either be competitive or just field teams each week. Club feedback indicates such an increase is unsustainable in the short to medium term. Individual resource areas are: 1. Junior Player Number Shortages: under the current Leagues Junior structures, up to 50% of clubs are unable to adequately field the required players within the 2 and/or 3 year age groupings. This shortage results in the requirement of junior players to fill in at a higher age group therefore playing multiple games on the one day or playing “out of their age” expectation as depicted by the AFL’s “Junior Football, This is our game Match Guide”. Many clubs across the region no longer field teams within certain age levels, this trend is increasing which further places the entire club at risk. 2. Senior Player Number Shortages: similar issues to junior, however clubs have the capacity (in most cases) to recruit senior players into their clubs to fill this void. This recruitment has changed over time with clubs continually seeking players from increased distance to maintain their club senior numbers. Some more remote clubs recruitment is stalling regardless of wages & conditions offered, they are simply unable to spend their budgeted player payment allocation. We are still seeing many men aged in the 40’s and in some cases 50’s making up the numbers in reserves. 3. Increased Player Payments: in business terms it is a sellers’ market. Clubs are telling us that this escalation in player payments is unsustainable. 4. Increased cost of doing business: Clubs are continually seeking to raise additional income to combat increased costs, which places an ever increasing financial burden on clubs. 5. Inequitable Playing Field: a. Distribution of players both Senior & Junior b. No or poorly designed equalisation measures (apart from CMFNL & SFL Points System) c. Distance from opponents incurring additional travel d. Distance from major recruiting grounds e. Ability to raise finances f. Ability and/or willingness to pay players g. Facilities 6. Volunteer Burnout: many club representatives said it is all getting too hard and we’re getting tired. 7. Generally netball numbers are strong and participation numbers fit the current structure, many leagues have included additional competitions within their structure over the past few years.

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DATA ANALYSIS:

8. Demographic data, trends and forecasts all point to the same scenario that population across the review catchment will remain in decline. This decline will vary from region to region, however will decline similar to current trends that the more rurally remote the centre the larger the trend. 9. Mildura, Swan Hill & Horsham are the three centres within the review catchment that are experiencing population growth, albeit relatively small (0.2% to 1.2%) and heavily skewed towards retiree’s. Because of these numbers the three Rural Cities form the most heavily targeted recruiting zones within the region. 10. The Sunraysia region and Mildura more generally is the exception within the region. The larger population base, less transient player population and the lowest penetration rates across the region, all suggest the region can maintain the current structures and with targeted development could increase participation. 11. Therefore all data suggests a continued decline in the player availability pool and a continued increase in inequitable distribution. 12. Department of Education forecasts concur, that enrolment figures outside of the 3 major Rural Cities will continue to decline.

AVAILABLE SOLUTIONS

All stakeholders and The Panel agree that given the overall issues football is facing, the simple fact is that we no longer have the available players to fill all positions in the current structure and format. Therefore it was also generally agreed that some changes are needed. When put to stakeholders the following list was generally agreed to contain all available solutions to the above general statement.

1. Amalgamations 2. Reduction in competition structures 3. Reduce on field player numbers 4. Construct better distribution networks (including capping junior numbers) 5. Increase participation rates (Sunraysia Region) 6. AFL Victoria Equalisation Policy

BEING MINDFUL OF All DECISIONS NEED TO BE:

1. In the best interest of football 2. Optimise playing participation levels 3. Understand the Social importance of Clubs to Communities 4. Consider the welfare of players (especially juniors)

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Special Considerations

1. After the announcement of the North West Structural Review AFL Victoria announced following a club survey on player payments the “Player Points System/Salary Cap” working party, since being renamed the “Equalisation” working party. This body is engaged in establishing a Victoria wide community policy surrounding a points system with an embedded salary cap with the express desire to equalise the footballing environment and reduce the upper limits being currently paid to individuals. Given that the policy is due for implementation in season 2016 and the subsequent effects will only be witnessed over an implementation period (2 years) the panel deem it wise to allow time for this implementation to take effect. Therefore major restructuring is seen as pre-empting a policy shift that could have a positive effect on equalisation. Although criteria based minimum adherence policy for continuation within a league is part of these preliminary recommendations.

2. It is also generally acknowledged that due to distance & location of clubs, within the catchment area, maintenance of sufficient numbers of clubs is required: otherwise travel will become a more prevalent issue and an increased defection driver.

3. There will be a cultural shift requirement for the above point (2) to be realised. Although clubs are generally concerned with the strength of their opponents the opposite is reflected in reality. Unless a culture that allows for equalisation methods to be implemented arises, “strong” clubs will continue to get stronger and “weaker” clubs weaker, resulting in further increased uncompetitive environments.

4. The panel has available data on the major defection drivers within junior football having access to two junior reviews conducted (Wimmera/Horsham District 2012 and Mornington Peninsula 2014). The major cause of defection was attributed to players not enjoying the game and having fun. The root cause of this is the uncompetitive inequitable nature of junior football.

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Overview of Stakeholder feedback

 The continued general consensus that the current footballing environment does require change to cater for current needs  That any change has to be given time for clubs to adapt prior to full implementation  An overall general reluctance to reduce on field playing numbers in the premier grade within individual leagues (GRFL, HDFNL, Mill FL), maintenance of 18 per side is seen as vital to the overall standing of the competition.  A clear direction to ensure junior age groups are consistent across neighbouring leagues  A very clear direction that Under 17 be the highest junior age grouping (SFNL being the exception)  An overall acceptance that the welfare of participants is important in maintaining longevity in the game, although many stakeholders believe it is more important to fill the current structure than reduce the requirement for multiple games for individuals  Overwhelming support for a time based minimum criteria to work in conjunction with the AFL Victoria Community Club Sustainability Program.

Governing Panel Overview The Governing Panel has taken into account through their deliberations all factors that are contributed to the game of AFL in the North West of Victoria with the guiding principle being “to ascertain the best longer term competition structures that best serve football and the sustainability of clubs and leagues into the future”. Through the entire review process the overwhelming direction from stakeholders is;  A need for change to deliver longer term sustainable futures  A need to address current inequitable circumstances  The need to protect the value of clubs to communities, where possible

The Governing Panel after consideration of all factors delivered the preliminary recommendations in the manner, “in light of the current information, statistics and club consultation, the preliminary recommendations are indicators of where the structure requires to be to cater for the current resources (especially participants)”.

The Governing Panel is conscious of the feedback from many clubs together with the Community Club Sustainability Program the requirement of providing time to meet these expectations.

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Together with the Club Minimum Standards Criteria and the Community Club Sustainability Program the Panel acknowlges that some preliminary recommendations concerned with player welfare will need time for Clubs & Leagues to devise structural change to adapt

That this adaption be driven by leagues and clubs in conjunction with their respective Commissions.

What this now means, is that clubs & leagues have a timeframe to construct their local structure to best meet the needs and resources available to comply with the criteria.

The Panel also understands the requirement to work with local leagues to initiate the established recommended junior alterations as derived from data and club feedback. This process will aim to be completed prior to the conclusion of the 2015 season.

The Panel is conscious of the requirement of clubs to concern themselves firstly with their responsibilities to oneself. However in such an unequal climate there is an ongoing and increasing requirement for clubs to be responsible for the overall football environment for stability and continuality. This in itself requires cultural change, which will take time but is emerging slowly.

The Panel thank all stakeholders for their input through this process and look forward to assisting the implementation of the recommendations over the coming seasons.

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 Final Recommendations

Immediate - 2016

Mallee based:

1. That the Mallee FL be wound up at the end of season 2015.

2. Ouyen United & Walpeup Underbool amalgamate and compete in the Sunraysia FL in 2016. The Panel consider given all available options for the individual clubs, their current registrations that the SFNL structure would best suit and provide the ultimate development opportunities.

3. Sea Lake Nandaly Tigers & Woomelang Lascelles: Additional time will be required to ensure club/league/commission negotiation to be finalised, therefore the original preliminary recommendations shall remain unchanged during this time frame. Preferred option - SLNT & W/L Amalgamate and compete in the Central Murray FNL in 2016. The Panel considers the current strength of the individual senior/reserves grades in an amalgamated format would be better suited within the Premier local Competition, as well with the proposed alterations to the CMFNL Junior structure the combined teams would be able to field competitive junior teams. This would also be evident within the netball structure. AFL Wimmera Mallee to directly oversee process and individual club outcome fairness. Alternative option - SLNT and W/L remain separate entities and move to either North Central FL or Golden Rivers FL. However the panel considers either of these options to be only short term or less than satisfactory in competition strengths and/or distance.

4. Southern Mallee Giants move to the Horsham District FNL. The panel consider the geographical location, player drift and recruiting opportunities of the SMG will become more focused southward. The Panel acknowledges Club feedback and concern regarding the overall strength and recruiting capacity of the SMG’s: however the AFL Victoria Community Club Sustainability Program will ensure a level playing field across the competition. Additionally a 12 team HDFNL competition will allow for selective draws that mitigate additional travel.

Other individual direct to club/s recommendations: 5. Wakool FC amalgamate with Barham Koondrook and compete in the CMFNL During the club consultation phase the Wakool FC representatives expressed that the time is current to explore amalgamation with their immediate closest neighboring club in Barham Koondrook.

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Similar to point 3, the panel will provide additional time for the parties to conduct negotiations and if not fruitful would then fall back into the time frame for the Club Minimum Criteria to become established. The Panel understands that negotiated amalgamations are preferable, rather than the alternative forced mergers of clubs.

General - Immediate

6. Under 17’s be the highest junior underage group (except for Sunraysia due to higher level of population vs clubs and participation trends) a. General overage policy implemented as per attached policy (Appendix 1)

7. Table 1. Recommended junior grades by age levels for season 2016. SFNL CMFNL GRFL Mill FL Nth WFL HDFNL Central 18 17 17 nil 16 17 17 16 14 14 13 14 14 14 12 * * * * 12 * 10

* Leagues in conjunction with their Commissions are recommended to explore options to provide competition or game structure for participants that have outlived Auskick and are too young to be included in the lowest age group.

8. Above age groups initiated with a player equalisation rule be firmly introduced (Appendix 2) 9. A broad-based cap of 28 junior registrations per age group (Age specific- U/17 to include 17/16/15 year old players only, U/14 to include 14/13/12 year old players only)within an individual club across all leagues. Allowances to be considered on merit include clubs: a. That their nearest neighbor is further than 40kms away and or clubs within that perimeter have reached the cap ceiling. b. That can show that player registrations across two adjoining age groups do not exceed the combined total of 56/84 depending on competition levels within the league. c. Cap to be reviewed at the conclusion of the 2016 season 10.

The maximum number of games any individual junior player be allowed to participate in one season (includes all grades) be 28 for season 2016 and reduce to 25 by 2018. Games to be home and away league scheduled games.

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11. Table 2. Recommended on field Players Numbers per grade in season 2016 (on field/interchange). CMFL GRFL Mill FL Nth WFL HDFNL Central Seniors 18/4 18/3 18/4 18/3 18/3 18/3 All other competition levels, player numbers to be continued as per league dictated policy with the following principles to be considered in line with the future adoption of the Minimum Criteria a. Junior players to play within their respective age group age range b. Junior players be encouraged to play at senior level if appropriately developed c. Playing numbers in reserves be adjustable to ensure juniors are not required to play two matches, this does not limit a “junior” player only playing reserves if considered appropriately developed and numbers allow d. All games be played with equal on field numbers e. Clubs are encouraged to lend players rather than juniors playing two games on the one day f. Leagues to adopt rules that allow for games to be played as official games with less than 14 players if required g. Reduce on field dimensions to suit player numbers as required

Sunraysia playing numbers remain at current levels

12. a. AFL Regional Commissions to create the communication network that enables players to locate a club and clubs deficient in numbers to locate available/excess players.

13. That all clubs that have separate Junior & Senior Incorporated Clubs set in place a management process to formally amalgamate into the one entity by the end of the 2015/16 financial year. This is seen as vital to ensure a smoother pathway from junior to senior competition, which will become increasingly important under the AFL Victoria Equalisation Policy.

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Future Recommendations (implemented on or before the 2018 season)

This time frame is provided to allow for the AFL Victoria Community Club Sustainability Program implementation and any effects to become established.

14. A criteria based formula (Appendix 4) be implemented that sets minimum standards that an individual club must achieve to remain in their chosen league structure, based on: a. Senior/Reserves participation numbers b. Junior participation numbers c. Substantiated future numbers d. Netball participation numbers e. Financial position f. Adherence to AFL Victoria Equalisation Policy

Before they must investigate in conjunction with their AFL Victoria Country Commission their options to sustain those minimum standards through amalgamation or other options.

15. For the welfare of all junior participants the maximum allowable age range be: Age Group Maximum Allowable range Under 18 3 years Under 17 4 years Under 16 4 years Under 14 4 years Under 13 4 years Under 12 4 years Under 10 4 years

Note; for the Under 18 age group this would mean players turning 18, 17 & 16 within the year.

Note; For Sunraysia FNL, all age groups with a 3 year allowable range

16. That each Commission initiate a working party to continually evaluate the league environment with a view to establishing the Minimum Criteria by 2018. Working Party to be made up of representatives from; the Commission, League’s, Clubs, Local Government Authority and Community representation.

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Commission Priorities

The following recommendations will become integral aspects of the local Commissions short term priority structure with the view to addressing prior to the 2016 season. 16. Revamp of Auskick locally to become focused on fun and learning the game and the importance of transitioning into junior competitive football

17. Investigate competitive age specific games for children that have outlived Auskick and are currently out of the lowest age competition structure of the league

18. Education focus on the purpose of junior coaches and the importance of retaining a greater percentage of players through to open age football

19. Presidents Accreditation Program be offered as Personal Development for all current and future club presidents

20. Divisional Structure criteria to be investigated and implemented to include promotion & relegation across the leagues of CMFNL/GRFL and the WFL/HDFNL to allow for clubs to find their appropriate competition level.

21. AFL Central Victoria to conduct review into viability of the current league structures(timing to be at AFL Central Vic’s discretion).

22. AFL Sunraysia to conduct investigation into creating an Alignment Structure between the SFNL league clubs and the Millewa League Clubs.

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APPENDIX 1

Over Age Policy

In Season …… clubs have the provision to apply to ………. League for players to be considered as overage player in Under….. and ……... Only 5 players can be named on the team sheet per team per match. Clubs can apply to the…………….. Junior Representatives on the Thursday before match day for the use of 5 overage players.

It is the discretion of the ………….. League to reject nominations and/or exceptions.

Any player accepted for overage status will be assessed in the areas outlined below and on their ability to influence the result on any given day. Factors to be taken into account include:

1. Ability to influence a game: . General Motor Skills . Coordination . Speed and Agility

2. General Football Skills . Marking . Kicking . Ball Handling

3. Ability to influence others: . Conduct -Plays in accordance with AFL Victoria Country, ……… League & Club Codes of Conduct . Behaviour - Does not display an aggressive nature towards other players. There will be a strict nil tolerance of aggressive behaviour.

Players must not exceed one full year above the desired age group on January 1, 20…..

Nominated players must have played with the club in the previous season. For players who do not fit this criteria, special application must be made to the ……….League for consideration to play.

Nominated Players must be advised prior to the start of the season, and all overage players must be highlighted on the team sheet with an (*). All overage players’ names will be forwarded to all other clubs prior to the season’s commencement and are ineligible for any league awards or representative opportunities.

All Overage players will be assessed by an independent person as to their ability and if there is any doubt as to their ability being of an adequate standard they will be told to play in the higher standard of football.

Any overage player may and are encouraged to play a maximum of three games in the appropriate higher grade.

Club secretary, the player and the player’s parent/guardian must sign the application form to acknowledge the requirements of an overage player and the fact a player may be told to play in a higher grade.

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Under no circumstances are opposition clubs or members to approach any player or official of another club with complains in any capacity in relation to overage players.

Any complaints or requests for a player standard review are to be made in writing to the General Manager ……………League.

All reviews will be conducted by an independent assessment person/people appointed by the ………….. Football League.

Clubs will not be made aware of any review until after the review has been completed.

The outcome of any review will be completed and all parties notified of any outcome in writing through the club secretary.

The club making the complaint will be notified of the outcome only but no correspondence will be forwarded relating to the process or recommendations made by the investigating assessment person/people.

No review request will be considered after 30th June 20……. and any review finding must be completed and reported to clubs concerned by 31st July 20……...

The league will not be held responsible for any decision and any complaints (made by parents or others).

A fine of $250 will be applied by the …………….League for any frivolous nomination found by the independent assessment person/people.

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APPENDIX 2

Equalisation Policy

Aim: To provide football for grades, other than the Senior grade, where insufficient numbers exist prior to a match commencing

Spirit of the Policy  To have a game played  To maximise player involvement

Procedures  Even playing numbers on the field at the commencement of the match and at all times afterwards.  If one team has less than the desired number of players then both teams must have the same number of players on the ground  In the above scenario the team with less than 18 players cannot have players on the interchange, unless by agreement between both clubs  Field umpires in control of the match to be made aware of the agreement  Excess players (above the agreed starting number) will form an extended interchange bench  Clubs are encouraged to liaise with each other with respect to team numbers should (1) or both teams have trouble fielding required players on the field  On loan players must appear on the teamsheet of the team they represent on the day and be indicated as “on loan players”  Loaned players are unable to change teams mid match  Players may be loaned to even up the numbers and give more players game time with less players on the bench

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APPENDIX 3

AFL Junior Football Match Guide

Link below:

http://www.aflcommunityclub.com.au/index.php?id=32

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APPENDIX 4

Club minimum standards criteria

Criteria Sub Criteria Minimum Requirement Purpose Statement A clear statement on why the club exists and what purpose it serves. Governance Law Is an Incorporated Association including football, netball and juniors managed by a board of management. Management President and or V/Pres attend President Accreditation Education Program within the last 3 years. Planning Documented Club forward planning and risk management strategy. Compliance Ability to demonstrate compliance with all Licensing and Legislative requirements, including reporting. Codes of Conduct Demonstrated adoption and compliance with AFL Victoria & Regional AFL Commissions codes of conduct. Finance Budgeting Documented comprehensive budget of all income & expenditure available to the Commission Reporting Provide detailed audited annual financial report including all creditors on request to the Commission Solvency Ability to pay all creditors when and as they fall due Football Seniors Adequate registered players to fill both Senior & Reserves grades teams each week (not including junior players) Juniors Provide a minimum of 75% of required players within the age specific range of individual junior competitions continuously over the previous season, or demonstrate future increases in age specific registrations. Auskick Provide a club aligned Auskick Center or joint project with a neighboring club. Coaches All coaches accredited as per AFL Victoria policy Netball Seniors Adequate registered players to fill all Senior grades each week (not including junior players) Juniors Adequate registered players to fill all junior grades (special consideration with multiple grades within the same age group) Coaches All coaches accredited as per Netball Victoria policy Facilities Adequate facilities to conduct football & netball safely in line with minimum standards.

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