Rural Parish Council

Minutes of the Annual Meeting of the Parish Council held on Tuesday 29 May 2018, in Village Hall starting at 7pm

Present: Councillors: R Milton (Chair), J Barlow, P Broomby, A Brown, W Cheetham, A Milner and P Richardson. Clerk: Carole Warner Members of the Public: 5

74/18 Elect the Chair of the Council. Cllr P Milner was elected as Chair.

75/18 Elect the Chair for the meeting. Cllr Milton was elected Chair for the meeting.

76/18 Declaration of Acceptance of Office by Chair In the absence of Cllr P Milner, it was resolved the acceptance of office should be signed by the next meeting.

77/18 Elect the Vice Chair of the Council. Cllr Richardson was elected as Vice Chair.

78/18 Public Participation Period followed by Police Report A resident requested that the Council’s Business Plan be placed on the agenda for the next meeting. The resident had previously sent an email to the Council about the Business Plan which would be re- sent in time for the meeting.

79/18 Apologies for absence: Cllrs J Davies, P Davies, F Humphries, S Jones, P May, P Milner and E Roberts-Jones (accepted) Councillor: J Barrow

80/18 Minutes The minutes of the Meeting held on 24 April 2018 were approved and signed.

81/18 Disclosable Pecuniary Interests: a. Members were reminded that they are required to leave the room during the discussion and voting on matters in which they have a disclosable pecuniary interest, whether or not the interest is entered in the register of members’ interests maintained by the Monitoring Officer. b. To consider any requests for Dispensation None c. Members were reminded that they are required to declare any acceptance of gifts and hospitality. Cllr Broomby declared acceptance of hospitality at the Llynclys Quarry Community Liaison Meeting.

82/18 Police Report The Police were not in attendance but had submitted 2 reports. The Clerk advised that the longer of the 2 reports should remain confidential to Councillors.

Clerk: Carole Warner, Orchard Cottage, Rowe Lane, Welshampton, Ellesmere, SY12 0QB Tel. 01948 710672 email: [email protected] www.oswestryrural-pc.gov.uk 83/18 Personnel Committee: a. Review Terms of Reference The Terms of Reference were reviewed and adopted. b. Receive nominations to the Committee Cllrs Brown, Broomby, Milton and Richardson were appointed to the Committee. c. Appoint Chair of Committee Cllr Richardson was appointed Chair of the Committee.

84/18 Policy Review a. Standing Orders It was resolved to adopt the Clerk’s recommendations on the revised model Standing Orders. b. Financial Regulations It was resolved to re-adopt the Financial Regulations. c. Procedures for Dispensation in relation to Disclosable Pecuniary Interests It was resolved to re-adopt the Procedures for Dispensation.

85/18 To appoint officers and representatives to the following outside bodies: a. Shropshire Association of Local Councils (Oswestry Area) It was resolved to appoint the Chair and the Clerk. b. Local Joint Committee It was resolved to appoint Cllr Brown. c. Emergency Planning Officer It was resolved to appoint Cllr A Milner. d. Morda and Sweeney Village Hall It was resolved to appoint Cllr Milton. e. Rhydycroesau Village Hall It was resolved to appoint Cllr Jones. f. Trefonen and Sychtyn Village Hall It was resolved to appoint Cllr Broomby. g. Trefonen Playing Field Group It was resolved to appoint Cllr P Milner. h. Racecourse Management Association It was resolved to appoint Cllr Davies.

86/18 Planning a. Decisions Received - noted i. 17/05791/FUL Bryn Offa, Blodwel Bank, Treflach, SY10 9HR Erection of 3No single storey extensions; conversion of garage to habitable use including roof works and external works including retaining wall and steps Decision: Grant Permission (ORPC Support) ii. 18/00785/FUL Ruston Cottage, Trefonen Road, Morda, Shropshire Application under Section 73A of the Town and Country Planning Act 1990 for the erection of carport and garden store Decision: Grant Permission (ORPC Support) iii. 18/00882/FUL Holly Cottage, Woolston Bank, Woolston, SY10 8HZ Erection of single storey side and rear extensions Decision: Grant Permission (ORPC Support) iv. 17/01547/FUL Trefarclawdd Lodge, Coed Y Go, SY10 9AT Erection of annex accommodation with garage and office above following demolition of

Minutes 29 May 2018 2 of 5 existing garage/store Decision: Refuse (ORPC Support) v. 18/01271/FUL 36 Belle Vue, Morda, SY10 9NJ Erection of two-storey side extension following demolition of existing conservatory Decision: Grant Permission (ORPC Support) vi. 18/01298/FUL Rose Cottage, Morton, SY10 8AH Erection of extensions and alterations to rear elevation Decision: Grant Permission (ORPC Support) b. Applications Received i. 18/01553/FUL Proposed Dwelling To The East Of, Oak Lane, Treflach Erection of one local needs dwelling; formation of access drive; installation of septic tank drainage system (re-submission) It was resolved to support the application subject to meeting Highways recommendations. ii. 18/01449/FUL and 18/01450/LBC Bryn-Y-Pentre, Trefonen, SY10 9EE Erection of new two storey extension to side and rear following demolition of existing extension and erection of new garden room following demolition of existing conservatory to the front elevation It was resolved to support the application. iii. 18/01915/FUL South View, Gwern-y-brenin, SY10 8AS Erection of an implement shed It was resolved to support the application. iv. 18/01722/FUL Benvenuti, Morton, SY10 8AH Erection of extension for ancillary use It was resolved to support the application. v. 18/02110/FUL The Summer House, Sychtyn, Trefonen, SY10 9EF Erection of a replacement dwelling with detached garage It was resolved to support the application. vi. 18/01932/FUL Elm Cottage, Llawnt, SY10 7PR Erection of detached garage to include change of use of land It was resolved to support the application.

87/18 Housing Needs Survey The Clerk tabled the analysis of the responses split into the 5 Wards. 284 responses had been received. The Clerk advised one resident had experienced problems with Survey Monkey and had subsequently submitted a paper response. The Clerk had been able to identify the ‘problem’ responses and had not included them in the final analysis. It was agreed to discuss the responses at the next meeting.

88/18 Parish Clerk’s Report a. Councillor Vacancy It was agreed to set a deadline of mid-July for applications for co-option. b. Police and Crime Commissioner West Mercia: Town and Parish Council Survey 2018 It was agreed to submit the response collated by the Clerk from 4 responses. c. Plan of Trefonen Cross Cemetery The Clerk advised the Trofenen Heritage Group were to assist with producing a plan. d. The Cliff The Clerk advised Cllr Jones had not reported any debris/stones falling from the Cliff. It was agreed a full re-inspection would take place in 3 years.

89/18 Financial Matters a. Balances for Information

Minutes 29 May 2018 3 of 5 Noted b. Outstanding accounts The following accounts were approved for payment: C Warner £1,100.20 Wem Rural PC £146.02 Compass Ltd £75.00 Highline Electrical Ltd £136.26 DJE Lloyd £100.00 Royce Landscapes £522.00 M Evans £54.00 Canopy Tree Care £240.00 Maesbury WI £90.00 c. Renewal of Insurance Policy It was resolved to renew with Inspire (£758.22) on a one year contract.

90/18 Councillor Reports a. Parish Councillors Cllr Broomby reported on the recent Llynclys Quarry Community Liaison Meeting. She explained that the reason for the meeting was a future planning application to deepen the area of the quarry and to install new plant/equipment. b. Shropshire Councillor None

91/18 Parish Matters a. RBL Silent Soldier Campaign The Clerk advised RBL had not allowed the Council to purchase two £100 Silent Soldiers. Cllrs Cheetham and Richardson would make enquiries for purchasing two through the community. b. Annual Parish Meeting Councillors thanked Cllr Cheetham for chairing the meeting. The Clerk confirmed that a request for a 30mph limit through Coed y Go had been submitted to Shropshire Council in 2016 but the response had been it was not appropriate. Shropshire Council had indicated it would consider the provision of possible warning signage subject to available revenue funding. c. Nantmawr Quarry The possibility of future change of use of the quarry was discussed. The Clerk outlined the Planning process for change of use. d. Shropshire, Telford and Wrekin Defend our NHS It was agreed to invite the group to speak to the Council. e. Development of an Oswestry Local Economic Growth Strategy Shropshire Council’s email dated 1 May 2018 was noted. f. Bus Users Shropshire General discussion regarding the email re 576 Bus Campaign dated 4 May 2018. It was agreed Cllr Brown would liaise with the Clerk over future actions.

92/18 Highways a. A483 Roadworks It was noted that traffic was now filtering into the roadworks from Maesbury Road north. Localised repairs had been carried out on Chain Lane but these had deteriorated very quickly. It would be brought to Highways attention. b. Vehicle Activated Signs (VAS) Morda The suggested location of the south bound VAS had not proved suitable and an alternative location had been agreed c. Parking along Trefonen Road, Morda

Minutes 29 May 2018 4 of 5 The Clerk advised both the Police and civil enforcement teams had been advised. It was suggested that spot checks by the civil enforcement teams take place. d. Weston Speed Reduction Scheme It was noted the scheme, along with others in the county had been delayed due to budgetary constraints. The Clerk advised she was seeking guidance on CIL funding.

93/18 Date of future meeting and to consider agenda items: 26 June 2018 (Rhydycroesau Village Hall) Agenda items: A483 roadworks, Tipping of rubbish at Miners Arms, Morda, Traffic congestion on Upper Brook Street, Council’s Business Plan and Additional signage on settlement signs.

94/18 Resolved: That under Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press be excluded from the meeting for the item of business numbered 21 to 24 as publicity would be prejudicial to the public interest by reason of the likely disclosure of commercial or personal information.

95/18 Transfer of green spaces from Shropshire Council The Clerk reported that progress albeit very slow had been made with the transfer of 2 areas.

96/18 Trefarclawdd Cemetery It was agreed to instruct Roger Parry and Ptrs to draw up a Grazing Licence

97/18 Quotations for maintenance works and inspection reports The Clerk reported one quotation had been received for works to Trefarclawdd Cemetery. It was agreed to wait for a further quotation. Discussion on the Tree Survey was deferred until the next meeting.

98/18 Employment matters General discussion took place on employment matters.

The Chair, Cllr Milton, declared the meeting closed at 8.40pm

Signed………………………………………………….. Date……………………………

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