This Manual Is for the Use and Direction of Custodial Staff in School District No. 8 (Kootenay Lake) It Has Been Designed for R
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THIS MANUAL IS FOR THE USE AND DIRECTION OF CUSTODIAL STAFF IN SCHOOL DISTRICT NO. 8 (KOOTENAY LAKE) IT HAS BEEN DESIGNED FOR REGULAR AND SPARE CUSTODIANS TO SERVE AS A GUIDE FOR CLEANING IN THE SCHOOL DISTRICT, AS WELL AS A REFERENCE FOR A VARIETY OF ISSUES RELATING TO MAINTAINING OUR SCHOOLS IN A SAFE, CLEAN AND FUNCTIONAL CONDITION. September, 2019 CUSTODIAN MANUAL This page intentionally left blank Updated September, 2019 2 CUSTODIAN MANUAL SECTION 1 - GENERAL INDEX SECTION 1 - GENERAL INDEX ......................................................... 3 SECTION 2 – GENERAL INFORMATION ........................................... 6 Introduction ............................................................................. 6 Objectives ............................................................................... 7 APPA Custodial Appearance Levels ................................................... 7 Custodian Conduct And Appearance ................................................. 9 Reporting Structure .................................................................... 9 SD8 Operations Contacts .............................................................. 11 Emergency Numbers ................................................................... 12 Facility Rentals ......................................................................... 12 SECTION 3 – JOB PARTICULARS .................................................. 13 Job Description......................................................................... 13 Hours Of Work .......................................................................... 15 Applying for Positions (Make a Future) ............................................. 16 Absence From Work (SFE) ............................................................ 17 Dispatching Procedure ................................................................ 18 Working Alone .......................................................................... 18 Time Sheets ............................................................................ 19 Work Schedule ......................................................................... 23 Major Workbreak Periods ............................................................. 24 Ordering Of Custodial Supplies ...................................................... 25 Repairs For Custodial Equipment .................................................... 25 SECTION 4 – SAFETY & SECURITY ............................................... 26 General Safety ......................................................................... 26 In case of Injury ........................................................................ 26 Security Of Buildings And Grounds .................................................. 27 Protocol - Vandalism Or Intruders ................................................... 27 Safety Instructions For Ladders ...................................................... 28 Safety Instructions For Floor Maintenance ......................................... 29 Safety Instructions For Electrical Equipment ...................................... 30 Updated September, 2019 3 CUSTODIAN MANUAL Handling / Storage / Safety Of Chemical Cleaners ............................... 31 W.H.M.I.S. .............................................................................. 32 Fire Prevention And Protection ...................................................... 33 SECTION 5 – CLEANING ROUTINES .............................................. 34 General Cleaning Routine ............................................................ 34 Classrooms ........................................................................... 34 Halls ................................................................................... 34 Washrooms -- Use Germicidal Cleaner Only. .................................... 35 Gymnasium ........................................................................... 35 Showers / Locker Rooms ........................................................... 35 Medical Room -- Use Germicidal Cleaner Only. ................................. 36 Staff Room ........................................................................... 36 Administration Office ............................................................... 36 Window Washing ..................................................................... 36 General Duties -- As Required ..................................................... 37 Care of Custodial Equipment and Supplies ...................................... 37 Custodial Rooms ....................................................................... 38 Daily Checklist - 1/2 Shift ............................................................ 39 Emergency Eyewash & Chemical Shower Flushing & Inspection ................ 40 Summer Work List ..................................................................... 41 Care Of Custodial Equipment ........................................................ 42 Hand Equipment ..................................................................... 42 Mechanical Equipment .............................................................. 43 SECTION 6 - CLEANING METHODS ............................................... 45 Cleaning Method – Furniture ......................................................... 45 Cleaning Method - Ceilings & Walls ................................................. 46 Ceilings & Walls – Equipment & Methods ........................................ 46 Ceilings & Walls - Materials – Chemical Cleaners ............................... 47 Ceilings & Walls - Dusting .......................................................... 47 Ceilings & Walls – Surfaces To Clean ............................................. 49 Ceilings & Walls – Work Progress .................................................. 51 Cleaning Method – Chalkboards & Whiteboards ................................... 52 Chalkboards .......................................................................... 52 Updated September, 2019 4 CUSTODIAN MANUAL Whiteboards .......................................................................... 55 Cleaning Method – Floors ............................................................. 56 Introduction .......................................................................... 56 Some Regular Floor Problems ..................................................... 57 Floor Maintenance – Sweeping .................................................... 59 Floor Maintenance – Wet Cleaning Equipment .................................. 61 Floor Maintenance - Damp Mopping .............................................. 64 Floor Maintenance – Wet Mopping ................................................ 66 Floor Maintenance - Spray Buffing ................................................ 70 Floor Maintenance - Scrubbing .................................................... 72 Floor Maintenance - Stripping ..................................................... 73 Floor Maintenance – Refinishing ................................................... 74 SECTION 7 – REFERENCE .............................................................. 75 District Calendar ....................................................................... 75 Mixing Ratios ........................................................................... 76 Floor Maintenance – Marmoleum .................................................... 77 Universal Floor tool assembly ........................................................ 78 Caring For MicroFiber ................................................................. 79 Ergonomic Best Practices ............................................................. 80 Musculoskeletal Risk Factors ......................................................... 82 Influenza ................................................................................ 87 Hantavirus Pulmonary Syndrome .................................................... 88 Mould .................................................................................... 90 SECTION 8 – SITE SPECIFIC .......................................................... 93 Assigned Area........................................................................... 93 Usual Cleaning Progression ........................................................... 94 School Calendar ........................................................................ 94 Approved Principal Requests ......................................................... 94 School Administration Contact Information ........................................ 94 Current Facility Rental Agreements ................................................ 94 Updated September, 2019 5 CUSTODIAN MANUAL SECTION 2 – GENERAL INFORMATION INTRODUCTION Custodians play a very important role in our educational system in the school district. The basic reason for having school custodians is to ensure that our facilities are clean, safe, attractive, efficient and functional. If custodians handle their responsibilities faithfully, conscientiously and intelligently, the results will be satisfying and rewarding. It is expected that our custodians will become fully aware of and carry out their responsibilities so they fulfill their part in our educational team. Custodians must make every effort to assure high standards are consistently met. On many occasions the custodian is the first and possibly only employee in the building coming in contact with the general public. In order to promote good public relations,