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Mercury Bay South Draft Communities Outcome Document

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Mercury Bay South Draft Communities Outcome Document Mercury Bay South Draft Communities Outcome Document Incorporating the Community Plans of:- Cooks Beach/Ferry Landing & Flaxmill Bay Hahei Hot Water Beach & The Rural Communities of:- Whenuakite Coroglen Kaimarama Contents Page 1. Issues that are common to the Mercury Bay South Communities 1 2. Reporting 1 3. How will this Communities Outcome Document work? 1 4. Access to the Outcome Document 2 5. How will progress be measured and success by reported? 2 6. How can new ideas be incorporated? 2 7. Related plans 3 8. Acknowledgements 3 9. Our process so far 4 10. Key areas of focus 5 11. Priorities for action 6-18 The Communities Outcome Document Issues that are common to the Mercury Bay South Communities This document identifies and prioritises actions and deals with issues that are common within Mercury Bay South e.g. roading, green waste dump, education. The context and reference points from where the issues have been drawn, are the community plans of Cooks Beach/Ferry Landing, Hahei, Hot Water Beach and the rural community plan of Whenuakite, Coroglen, Kaimarama and The 309 Road. Reporting There will be an Annual Report to the Community Board which will be distributed in the first instance to the Ratepayer Associations and then the wider community. Reporting on this outcome document each year will enable the communities to record achievements and to check that the identified priorities are still correct. It will also be a chance to include new information and new ideas. The Annual Report will enable success to be measured and information to be checked and updated. How will this Communities Outcome Document work? Individuals, groups and others will be able to pick up leads and develop activities that provide opportunities which may lead to employment creation. The Community Board will continue to liaise with the Mercury Bay South Communities and take an active role in promoting the outcomes document to the community and where appropriate, facilitating project development. This document – a collection of aspirations and priorities in future direction – is a framework which can be used to guide decision making. For example, individuals and groups who may be searching for a community project to undertake could use the Outcome Document to determine priorities for action or to support their requests for external funding. As part of the Council’s planning process, the Mercury Bay Community Board will use this document to determine local priorities and to recommend future work programmes to Council. In turn, for its annual and longer-term work programmes, the Thames Coromandel District Council will take into account the principles and priorities of the local community, as outlined in this document and the individual Community Plans. The Council will use the document as a basis for developing new policies for desired growth within the District. 1 Others who have an interest in the future of Mercury Bay South will also find the document an essential planning guide. These include: o Government Agencies o Other Councils o Developers/Investors o Visitors and Tourist Access to the Outcome Document This document is readily available from local offices, Mercury Bay Libraries, Mercury Bay Information Centre and District Council’s Service Centre at 46 Albert Street, Whitianga. How will progress be measured and success reported? A central record of activity will be kept at the District Council office, 46 Albert Street, Whitianga and through the Mercury Bay Community Board; progress will be reported to the community on an annual basis. Maintenance of the Outcome Document will keep it up to date and “alive”. Maintaining the integrity of the document and monitoring its use is a necessary part of the implementation. At a time to coincide with the preparation of Council’s annual plan budgeting process the Community Board will ensure the highest priority outcomes are reflected in the Council’s timetable. This document will be reviewed three yearly following the review of the individual Community Plans on its anniversary or if called for by the community, or by the Community Board and will involve public consultation and input. Therefore the first review for this Communities Outcome Document will be 2009. How well the whole process is working will be evaluated by Council staff who, as part of the Council’s own strategic planning process will evaluate and report to Council on the utilisation of locally developed plans. How can new ideas be incorporated? The central record of activity, maintained by Council, will form the basis of the annual report to the Community Board, Ratepayer Associations and Community. All comments on, or contributions to, this Communities Outcome Document should be made in writing to the Thames Coromandel District Council’s, Mercury Bay Area Manager, 46 Albert Street, Whitianga. 2 Related Plans The Mercury Bay Community Board has completed the Whitianga Community Plan first and has a program to complete further plans for our area:- a) Mercury Bay North – Whangapoua, Matarangi, Kuaotunu, Opito, Otama All these individual plans and this Outcome Document will create the future vision for the greater Mercury Bay. As these plans are developed they must be read in conjunction with the Long Term Council Community Plan 2006 – 2016 Acknowledgements The Mercury Bay Community Board would like to acknowledge the involvement of outside agencies such as Work and Income, Department of Conservation, Environment Waikato, NZ Police, Tourism Coromandel and Ngati Hei. We thank the citizens of Mercury Bay South who have participated in the consultation process to enable the formation of this document. 3 Our Process So Far! Date 2006 What We Did No. of Participants Nov 2005 The Hahei community completed their plan in 620 questionnaires November 2005 and presented it to the Mercury Bay Community Board at a workshop meeting held Monday 28 November 2005 and it was received by the Mercury Bay Community Board at their Board meeting held 13 December 2005. March 2006 The Hot Water Beach community completed their 50 attendees plan in March 2006 and presented it to the Mercury Bay Community Board at their Board meeting held Tuesday 14 March 2006. Jan to April Facilitated preparation of Cooks Beach/Ferry Landing 980 letters 2006 Community Plan March 2006 Facilitated preparation of Community Planning 570 letters with over meeting for the rural communities of Whenuakite, 100 attendees Coroglen and Kaimarama & The 309 Rd 8 July 2006 Mercury Bay Community Board received the Mercury Bay South Draft Community Plan where it was agreed to refer it to representatives from each of the Mercury Bay South Communities 24 July 2006 Meeting with focus group representatives from all the 11 communities in the Mercury Bay South to formulate this Outcome Document. 24 Aug 2006 Meeting to discuss Communities Outcome Document 12 with focus group representatives. Commencing Advertisements for submissions to Mercury Bay 31 Oct thru to South Draft Communities Outcome Document. 7 Dec 2006 All November Submissions to the Mercury Bay South Draft 2006 Communities Outcome Document. Submissions closed 8 December 2006. 13 February All submissions heard by the Mercury Bay 2007 Community Board with amendments agreed. May 2007 Forwarded to Council for approval. 4 Key Areas of Focus Social Economic (community wellbeing) (the business world) Health Retail Education Service industry Safe communities Industry Community Tourism Social Economic Environmental Cultural Environmental Cultural (surroundings we live in) (who we are as a community) Infrastructure Recreation and Leisure Bush and streams Arts Coastline & harbours Heritage Land use Reserve management Waste management 5 SOCIAL Safe Communities PRIORITIES FOR ACTION Issue Action Lead Partner Priority/Timeline Agency Agency 06/07 09/10 12/15 Emergency management Developing community Civil NZ * On On planning civil defence planning for Defence Police going going each community TCDC Fire St Johns Police presence Extension of police NZ TCDC * On On presence and traffic Police going going enforcement Unreliable power supply Provider to upgrade Power- * On On power line co going going Beach safety Increased lifesaving Bay of TCDC * On On services including a base Plenty going going at Hot Water Beach Life- Iwi saving DoC Unreliable and limited Access to high speed Tele- Broadca * On On telecommunications and telecommunications and com sting going going radio communications improved radio frequency NZ Community PRIORITIES FOR ACTION Issue Action Lead Partner Priority/Timeline Agency Agency 06/07 09/10 12/15 Provision of Social Ensure continued Work Housing * On On Services provision of Social and NZ going going Services in Whitianga Income including holiday programmes and housing Mercur for the aged y Bay Commu nity Fund Inc Passenger transport Provide access to Ferry Inde- TCDC * On Landing and Whitianga pendent going Pro- EW 6 vider Enforcement of By-laws Greater presence and TCDC Police * On On monitoring during peak and going going population demands contract or Campervan/ Retaining and enhancing TCDC Private On On Camping facilities public facilities as part of going going holiday culture DoC Infill and extra density Tighten/strengthen TCDC * On On housing District Plan rules to going going better control infill housing/accessory buildings Community identity Support individual TCDC EW * On On community plans going going DoC Physically active Ensuring all agencies Sport TCDC * On On communities involve communities in Waikato going going decisions
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