CATALOGING MANUAL – ADULT FICTION Table of Contents

ADULT FICTION ...... 1 ADULT MYSTERY ...... 20 ADULT SCIENCE FICTION ...... 39 ADULT WESTERN ...... 58 LARGE PRINT ...... 76 ADULT GRAPHIC NOVELS ...... 95 SERIAL RECORDS ...... 116 RECORDS IN SERIES ...... 117 SHORT STORY COLLECTIONS ...... 118

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Adult Fiction SPINE LABEL FORMAT

FICTION MINIMUM MARC FIELDS: Last name 020 ISBN and Price First name 092 Classification Month/year 100 Author

245 Title # & types of 260 Publication distribution parts 300 Physical description 4XX Series (if applicable) 6XX Subject headings 7XX Author (if applicable) 8XX Series (if applicable)

POLICY:

Includes general adult fiction and fantasy fiction works by a single author, collections of stories by a single author, and collections of stories by multiple authors.

For titles with the subject heading of Fantasy fiction:

Example: J.R.R. Tolkien’s Hobbit series. Consider works which contain any of the following: alternative worlds; magic; other societies. Consider series and other titles by the same author and their classifications when considering classification of a title. If an author who writes straight fantasy has been catalogued in the Science Fiction collection in the past, that author will stay in Science fiction.

Books with accompanying materials.

If a book comes with CD, DVD, diskette, or other accompanying materials, determine if the material is integral to the story in the book and if the book and accompanying material can be successfully circulated.

Discard material if it is only advertising or publisher’s catalog. If all accompanying materials are discarded, remove all notes and physical description referring to the accompanying materials.

Example: 500 Book with CD. [Delete if items are not kept]

If materials are kept, also list in Circ note of item record: 1 BOOK, 1 CD

Past Policy: Includes general adult fiction works by a single author, and collections of stories by a single author. Collections of stories by different authors were in Story Collection. Story Collection is an obsolete collection.

Classic works should be placed in their respective genres appropriately.

Whenever a question should arise regarding placement of a certain title, consult the Collection Development Selector at JCL.

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Fixed Field

Dat tp s single date r reprint/reissue date and original date t for publication date and copyright date

A complete list of date codes is in OCLC Bibliographic Formats and Standards.

Variable fields

006 Additional Material Characteristics

Delete any 006 fields, if you delete the accompanying material.

007 Physical description fixed field

Delete any 007 fields, if you delete the accompanying material.

020 ISBN

Subfield a: Verify that the ISBN in the record matches the publisher and format. If the ISBN does not match the ISBN on the on order record, verify which ISBN is correct for the title in hand. Leave only the correct ISBN in record.

Subfield c: Add the correct price, when available.

If the price on the paper work is for a volume set, you need to determine the price for each volume. To find the price for each volume, take the set price and divide this amount by the number of volumes in the set. This will give you the price for each volume. This amount is entered on price subfield in the item record when the volumes are inventoried.

Adding ISBN numbers for paperbacks to a bibliographic record

Add the ISBN for the paperback copy when linking them to the same record as the hardback copy. Put (pbk.) after the ISBN number, and include the price in the subfield “c”.

Paperbacks may be added to a record for the hardback, when the title, subtitle/other title information, statement of responsibility, copyright date, edition and illustrator match exactly the title information as it appears on the bibliographic record.

Remove any ISBN which is not on current copy in hand, since this may retrieve a different title and generate duplicate reports.

Field does not end with a period.

09X

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Use only one 092 field in the record. Delete all other 09X fields.

092 Local Call Number

Subfield a: FICTION, author’s last name, author’s first name or initials and date of publication, if necessary. Add month of inventory and the date for all circulating titles that are copyrighted during the current year. Use the copyright date of the English translation for foreign titles.

When copyright dates appear for the following year, use month of inventory and current year until Dec. 31 of current year. For example: A book is published September 2010 and received for cataloging in September 2010, but copyrighted 2011. The 092 fields and spine label will use 09/2010. If there are additional copies for JCL that are cataloged within six months of a book that JCL owns, use the date of the first cataloging.

Example: FICTION Grisham John 01/2007

CUTTERING POLICIES

It is not common for Fiction titles, but if a series is written by more than one author, check if a series double cutter exists in the catalog for that series title. Alert cataloger if multiple authors write for a particular series and no double cutter exists.

The author cutter is determined from the 1XX field of author main entry or the 245 field of title main entry with exceptions for individual biographies and some series.

For fiction (all genres), the author cutter is limited to the first 8 characters of the author’s surname and first name taken from the authorized form in the 100 field. Do not include middle initials (unless initials are the only form of a given name in the authority record) or dates of the author. Do not leave spaces between the initials.

The first name or initial(s) are on the line after the surname on the spine label.

If the material is title entry, limit the cutter to the first 8 characters of the first non-article word of the title.

Use upper and lower case letters appropriately.

Consult label formats when editing the 092 field.

Abbreviations

Spell out the first word of the abbreviation, up to the first eight characters.

Acronyms

Use up to the first eight characters of the acronym. Eliminate spaces and punctuation, but use the case of the acronym.

Apostrophes and Hyphens

Leave apostrophes and hyphens out.

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Diacritics

Take out diacritics for the 092 field and on the spine labels.

Dr., St., Mr., and Mrs.

Do not spell out, unless it is spelled out on the title. Always retain the period after Dr., St., Mr. and Mrs. Run the letters together if there are more than 8 characters in a name.

Example: St. John StAndrew (no spacing between letters)

Hyphenated Double Surname

For a hyphenated double surname run the entire name together with no hyphen or spacing. Capitalize the first letter of the second surname. Limit the number of characters to eight letters.

Example: Surname: Garcia-Marquez Cutter: GarciaMa

Un-hyphenated Double Surname

For an un-hyphenated double surname run the name together with no spacing. Capitalize the first letter of the second name. Limit the number of characters to eight letters.

Example: Surname: Lomas Garcia Cutter: LomasGar

Initials in cutters

Do not leave spaces between initials, such as Stine R.L.

Example: 100 1 Stine, R.L.

On label: FICTION Stine R.L.

Names in direct order

For names in direct order, use up to the first 8 characters of the author’s name, using up to the first two parts of the name taken from the authorized form in 100 field.

Example: 100 0 Minister Faust

On label: FICTION Minister Faust

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Names with spaces between letters

If the last name contains a space between letters, leave in if the total number of characters does not exceed 8 characters Otherwise, remove the space to include 8 characters in the cutter but maintain capital letters.

Example: De Palma [De Palma]. Example: VanDraan [Van Draanen]

Numerals as Cutters

Spell out

Example: 101 Dalmatians the cutter will be One

Title Main Entry

Use first non-article word of title. If first word is a number, then use first word of the number spelled out.

Titled Persons (dagger “c”)

For persons with titles in the subfield “c” of the 600 field, use up to 8 characters of the first word of the title in the subfield c.

Dates

Add month of inventory and the date for all circulating titles that are copyrighted during the current year. Use the copyright date of the English translation for foreign titles. Do not add dates to titles in the public domain, known to have been published/copyrighted at an earlier date in the same edition by various publishers, or display earlier copyrights in the same edition in publication information.

When copyright dates appear for the following year, use month of inventory and current year until Dec. 31 of current year. For example: A book is published September 2010 and received for cataloging in September 2010, but copyrighted 2011. The 092 fields and spine label will use 09/2010.

Annual serial publications generally use date of volume without month for spine date.

Example: Best American short stories

FICTION Best 2006

Volume Numbering

For circulating and non circulating materials, this is generally only used on the spine labels when present on the material and the decision is made to use the volume numbering for shelving purposes. Some examples include encyclopedia sets or graphic novels that have the same title, are not part of a series, have the same author, and have a volume number.

Double Cutters

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If a series is written by more than one author, check if a series double cutter exists in the catalog for that series title. Alert cataloger if multiple authors write for a particular series and no double cutter exists.

Known series to date include:

Series created by Tom Clancy and Steve Pieczenik, but continued by different authors

Tom Clancy’s Net Force Tom Clancy’s Op-center Tom Clancy’s Power plays Tom Clancy’s Splinter cell

Cutter for series in all caps Cutter for author of book in hand

FICTION FICTION FICTION NETFORCE OPCENTER POWERPLA Perry Rovin Preisler Steve Jeff Jerome 09/2001 09/2002 09/2002

Use author of the book in hand. Tom Clancy and Steve Pieczenik, the other creator for series will be added author entries. Use them in author field only if they actually wrote the book in hand.

100 10 Perry, Steve. 245 10 Cybernation / ‡c created by Tom Clancy and Steve Pieczenik ; written by Steve Perry.

100/110/111 Author

Verify the main entry. If there is more than one edition of a title, verify that all editions have the same main entry.

Author writing as

If a title page has the phrase Author writing as Author 2nd name, use the first name for the 100 entry.

Example: Jayne Ann Krentz writing as Jayne Castle

Krentz is the name to use in the 100 field. Castle is entered as an added author in the 700 field.

Recall other copies of the title already in the catalog to change to current name on that title.

Novels where the author displayed on the cover is not the author

The examples are Net Force, Op-center, and Power Plays which are series that have Tom Clancy prominently displayed on the cover, but the book is actually written by another author (not Tom Clancy).

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Books in these types of series will be double cuttered by the series first and then by the author of that particular title.

Each record will also have a 490 Series Note for the series on the bibliographic record.

Example: Net Force (Series), Op-center (Series), or Power plays (Series)

Posthumous publications of an author

If the deceased author is identified as the author of a work published posthumously, use the author in the 100 field and make 7XX added entries for any additional authors. If another author continues a series, character, story line etc. begun by the deceased author, use the new author in the 100 field, if identified as the actual writer of the book. If the deceased author is noted on the book, make a 7XX added entry in the record.

Books containing more than one title

For books containing more than one title verify which of the following circumstances apply to the book in hand. Follow the procedures which apply to the title in hand.

Collective title/same author

The bib record will be an author main entry with the collective title in the 245 field. For up to four titles list each title in a 740 title added entry. Do not use initial articles in the 740 field. The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note.

More than one title/No collective title/same author

The bib record will be an author main entry. The title field (245) will contain the first title. For four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field. The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note.

Collective title/different authors

These books will be cataloged in the appropriate genre under title main entry. The title field (245) will contain the collective title. For four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field. The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note.

No collective title/different authors

These books will be cataloged in the appropriated genre under title main entry for the first listed title. The title field (245) will contain the first listed title. For four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field. The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note.

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130 Uniform Title

Change to a 730.

240 Uniform Titles

Change to a 246, indicators 30, if the title contains a portion of the title in the 245.

Change to a 246, indicators 3 blank, if it represents a previous title.

All foreign titles should be in the 246 field with indicators 31.

Foreign titles with initial articles are repeated in 246 fields one with and one without the initial article.

Delete all other subfields and ending punctuation.

Example in OCLC: 240 10 El general en su laberinto. ‡l English 245 14 The general in his labyrinth /|cGabriel García Márquez ; translated from the Spanish by Edith Grossman.

Example in Sirsi: 245 14 The general in his labyrinth /|cGabriel García Márquez ; translated from the Spanish by Edith Grossman. 246 31 General en su laberinto 246 31 El general en su laberinto

Delete the following: Works, Selection, Prose or other generic titles.

245 Title

The title, subtitle, other title information and statement of responsibility must match exactly the title information as it appears on the title page or equivalent substitute.

The exception is when a series title or other head of title information is in the 245 field, subfield “a”. In this instance only the unique title is kept in the 245 subfield “a”. The series/head of title information is moved to the 246 field and combined with the unique title.

When the series title or other head of title information is present there must also be a 490 field. You may have more than one series entry per title. It is possible that not all series will have authority records.

Examples:

Title Page:

Star trek new frontier Gateways Book six of seven Cold wars Peter David

245 10 Cold wars‡h[#6]/ ‡c Peter David

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246 3 Star trek new frontier Gateways, ‡pCold wars 246 3 Star trek new frontier, ‡pCold wars 246 3 Gateways, ‡pCold wars

490 1 Star trek, new frontier 490 1 Gateways (Pocket Books) ; ‡v book 6

830 0 Star trek, new frontier. 830 0 Gateways (Pocket Books) ; ‡v book 6.

Title Page:

Tom Clancy’s Net Force Cybernation Created by Tom Clancy and Steve Pieczenik Written by Steve Perry

245 10 Cybernation / ‡c created by Tom Clancy and Steve Pieczenik ; written by Steve Perry.

246 3 Tom Clancy's Net Force, ‡pCybernation

490 0 Net Force

Title Page:

A star shines over Mt. Morris Park Henry Roth

In the above example there is not mention of the series on the title page. However on the cover the series is “Mercy of a rude stream”. In this case you add a 246 with the series title and a 490 series entry to the bibliographic record (include the volume number if available).

Example: 245 12 A star shines over Mt. Morris Park‡h[#1] 246 3 Mercy of a rude stream.‡nv.1, ‡pA star shines over Mt. Morris Park

490 1 Mercy of a rude stream ; ‡v v.1 800 1 Roth, Henry. ǂt Mercy of a rude stream ; ‡v v.1

“h” subfield in the 245 field

If the material has a series volume number, add a subfield “h” with the number in brackets. It is inserted after the “a” subfield, and before the punctuation preceding the “b” or “c” subfields. When an “h” subfield is necessary, it follows the “n” and “p” subfields. These subfields also precede the “b” and “c” subfields.

Example: 245 12 A light in the window ‡h[#2] / ‡c Jan Karon.

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490 1 Mitford years ; ‡v[02] 800 1 Karon, Jan, ǂd 1937- ǂt Mitford years ; ‡v[02].

“n” subfield in the 245 field

The “n” subfield generally occurs in 245 field when the “a” subfield of the 245 is not unique and the only difference is numbering which does not signify a part.

When an “h” subfield is necessary, it follows the “n” subfield, but precedes the “b” subfield. Since the numbering is in the “n” subfield, it is unnecessary to enter the numbering in the h subfield.

For searching and formatting for the hit list, the contents of the “n” subfield should be standardized for the titles within a run. The volume number in the subfield “n” is included in the call number in the 092 field and is formatted according to the instructions in the Volume field guidelines.

Example

245 10 Id _entity. ‡nVol. 1 ‡h[graphic] 245 10 Id_entity. ‡nVol. 2 ‡h[graphic] 245 10 Id_entity. ‡nVol. 3 ‡h[graphic]

“p” subfield in the 245 field

One configuration is an ‘a’ subfield with a non-unique title and a unique subtitle in a p subfield in the OCLC record. Graphic novel series and television series are some of the materials that may have this configuration of title.

When an “h” subfield is necessary, it follows the “p” subfield, but precedes the “b” subfield.

Use the unique title of book in hand in title field for the 245 title for JCL catalog.

On title page: Reborn! 15 Blood of the Vongola II

In OCLC: Reborn! ǂn 15, ǂp Blood of the Vongola II

For JCL, edit 245:

245 10 Blood of the Vongola II ǂh [graphic #15] /‡cstory & art by Akira Amano

246 3 Reborn! ǂn Vol.15, ǂp Blood of the Vongola II

246 Varying form of title

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If any varying titles appear on the item, use a 246 and the appropriate indicators. Do not add varying titles that repeat the exact wording of the 245 and additional material after it.

If title in 245 fields includes an ampersand, add a 246 with ampersand replaced with the word “and” and vice versa.

Use 246, indicators 30, if the title contains a portion of the title in the 245.

Use 246, indicators 3 blank, if it represents a previous title.

All foreign titles should be in the 246 field with indicators 31.

Foreign titles with initial articles are repeated in 246 fields with and without the initial article.

Delete all other subfields and ending punctuation.

Example in OCLC: 240 10 El general en su laberinto. ‡l English 245 14 The general in his labyrinth /|cGabriel García Márquez ; translated from the Spanish by Edith Grossman.

Example in Sirsi: 245 14 The general in his labyrinth /|cGabriel García Márquez ; translated from the Spanish by Edith Grossman. 246 31 General en su laberinto 246 31 El general en su laberinto

250 Edition

Edition statements must match exactly the information appearing on the item, except that abbreviations as prescribed in AACR2 Rev. may be used. If more than one edition statement appears in the book, list one in the 250 field, and the others in separate note fields indicating source of information.

JCL prefers the edition statement appearing in the following hierarchy:

1. Title page 2. Title page verso 3. First page of cover (front cover) ** 4. Elsewhere on cover ** 5. Preface/Introduction ** 6. Jacket **

** Edition information found on these sources must appear in brackets.

Retain but do not add first edition statements:

Examples: 1st ed., 1st U.S. ed., 1st Harter ed.

260 Publication

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Verify place of publication, publisher and dates against information for the item in hand.

For works with multiple dates: Generally ignore printing dates, when publication dates and copyright dates are available. For any situations not covered by this list, review AACR2, Rev. 1.4F.

If a publication date is on the title page and it matches the copyright date on the verso, use the publication date. Example — ǂc 2007.

If a date is with the edition statement, and it matches the copyright date on the verso, use this date. Example — ǂc 2007.

If a publication date is available and it differs from the copyright date, use both dates. Example - -ǂc 2007, c2005.

ADAPTED – Use the adaptation date. Text has been changed.

EDITED – Check with a cataloger on this one. Most likely you will use the most recent copyright date. However, this depends on how much the material was changed from the original edition.

NEW FOREWORD – If a book contains a new foreword that has been copyrighted, and that copyright date is different than the copyright date of the book, use the date that the foreword was copyrighted as the publication date and keep the original copyright date on the record. Example: 2007, c1939.

PUBLISHING DATE AND COPYRIGHT DATE – If a book has a publishing date and a copyright date, the publishing date comes first, and the copyright date second. Ignore printing dates. Example: 2000, c1999.

RENEWED – If the copyright date has been renewed, use the original copyright date.

REPRINTS – If the fixed field has an “r: (reprint) in the Date tp subfield, the dates subfield must contain 2 dates. The 260 field has just one date, the most current date, generally the publication date of the work in hand.

RESTORED – Use the original copyright date, not the restored date.

REVISED – If the copyright date is revised then, use the revised copyright date.

TRANSLATION – Use the translation copyright date.

TWO COPYRIGHT DATES SEPARATED BY A COMMA – If two copyright dates separated by a comma; use the second date, if the material is non-fiction. If the book is fiction, then determine if the material has been changed. If there are changes, then use the second date.

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300 Description

Pagination, including preliminary paging and illustration statements and size (cm.) must agree exactly with the book in hand.

4XX/8XX Series

Verify if the series authority record for a series title exists in the catalog. If there is an authority record in Sirsi, the 490 field should be a transcription of the series as displayed on the book. Edit or add the 8XX field to match the authorized heading. If there is one series title that covers all publishers and formats, use that series heading in all existing records. If there are multiple series authority records for different formats or different publishers use the specific series for the matching format or publisher when available.

Volume Numbers – “v” subfield

Add numbering of volume, if available in subfield “v” to 490 and 8XX fields.

Example: 490 1 The Californians ; ‡v bk. 4 800 1 Wick, Lori. ‡t Californians ; ‡v bk. 4.

If there is no series authority record available in Sirsi or OCLC, add a 490 field, first indicator 0, second indicator blank, subfield “a” SERIES to bibliographic record. Series with no authority record will remain in the bibliographic record as a 490 with first indicator 0. Once an authorized series authority record is entered, the 490 0 SERIES will be deleted and series notes will be edited to match the form in the authority record.

Example: 490 0 SERIES

Place all titles in a fiction series in the same genre (e.g. Fiction, Mystery, Science fiction, Western).

Leave all series notes in a record. However, if an authority record instructs “use as quoted note” for a phrase coded as a series, edit the contents of the 4XX/8XX fields present in a record into a single 500 title note field.

Example:

130: 0|aHamish Macbeth mystery 643: |aNew York :‡bMysterious Press 667: |aGive as a quoted note. 670: |aDeath of an addict, c1999: ‡b (A Hamish Macbeth mystery)

For JCL catalog, change any 490/8XX notes in OCLC record to:

500 “A Hamish Macbeth mystery.”

490 (Unverified series)

The 490 is a descriptive field and should match the wording available for the series statement. First indicator is 0, second indicator blank

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Example: 490 0 Heiress in London ;|v02

490/800 fields

In 490 field, the first indicator is 1; second indicator blank. In the 800 field, the first indicator is usually 1, second indicator is blank.

Example: 490 1 The Californians ; ‡v bk. 4 800 1 Wick, Lori. ‡t Californians ; ‡v bk. 4.

490/830 fields

In 490 field, the first indicator is 1; second indicator blank. In the 830 field, the first indicator is blank, second indicator is 0.

Example: 490 1 Star wars 830 0 Star wars (Bantam Books (Firm)

500 Notes

Add notes for previous publication of title, if coded as “r” in the Date tp.

Example: 500 Originally published: Hour of redemption : the Ranger raid on Cabanatuan. New York : Manor Books, c1978.

504 Bibliography, etc., Notes.

Add note for bibliographical references and index if warranted.

521 Target Audience note.

Do not add, edit or delete.

505 Formatted Contents Notes

Verify the accuracy of content notes. Add content notes, as needed, for volume titles for multi-volume sets. Retain all content notes and add them for short story collections, if not provided. Add enhanced contents notes, as needed for multiple titles contained in one or more volumes. Add up to 50 titles. If adding complete contents use 505 , indicators 00. Change unformatted notes to formatted notes.

Example: 505 00 ‡t Love and peril / ‡r the Marquis of Lorne -- ‡t To be or not to be / ‡r Mrs. Alexander – The ‡t melancholy hussar / ‡r Thomas Hardy.

If adding only partial contents, use indicators 20.

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505 Unformatted Contents Notes

Example: 505 0 CONTENTS: Daughter of invention / Julia Alvarez -- The Mambo Kings play songs of love / Oscar Hijueolos -- Silent dancing / Judith Ortiz-Cofer -- The moths / Helena Maria Viramontes -- Un hijo del sol / Genaro Gonzalez -- An apology to the moon furies / Ed Vega -- The ruins / Patricia Perciado Martin -- The closet / Denise Chavez -- Alien turf / Piri Thomas -- The day the Cisco Kid shot John Wayne / Nash Candelaria -- Mr. Mendelson / Nicholas Mohr -- On the road to Texas : Pete Fonseca / Tomas Rivera -- Kipling and I / Jesus Colon -- The Hammon and the beans / Americo Paredes -- Pocho / Jose Antonio Villareal – The autobiography of a brown buffalo / Oscar "Zeta" Acosta – First communion / Edward Rivera -- Brother Imas / Roland Hinojosa -- Golden glass / Alma Villanueva -- My father's flag / J. L. Torres -- Being mean / Gary Soto -- People should not die in June in south Texas / Gloria Anzaldua -- The monkey garden / Sandra Cisneros -- The apple orchard / Rudolfo A. Anaya -- Aria / Richard Rodriguez.

520 Summary Notes

Verify the accuracy of the summary notes.

Be sure to retain if overlaying or updating an Olathe record.

538 System requirements

Delete if accompanying materials are discarded.

6XX SUBJECT ACCESS

General Principles

The assignment of subject headings to individual works of fiction is intended to provide the average public library user with an additional method of selecting recreational reading.

Headings should be assigned only as they come readily to mind after a superficial review of the work being cataloged.

Whenever possible, make the subject headings match between multiple records for the same title.

Use LCSH headings with second indicator of 0 for 600, 610, 630, 650, 651 fields

Delete all subject-heading fields with second indicators of 2, 3, 4, 5, 6, 8.

A minimum of one subject heading is required for all items. Two to four subject headings are preferred. If record has only 2 subject headings, JCL prefers only one be a genre heading.

Form/genre headings indicate what the work is rather than what it is about. Select an appropriate genre heading or headings, such as Love stories; Science fiction, Mystery fiction, War stories, etc. Generally assign no more than one or two genre headings, expressing only the primary genre(s) of the work. If genre headings match an LCSH heading of a 150 or 155, use that heading.

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Topical Access -- Assign headings for specific topics that are the focal point of an individual literary work. Assign headings only for topics that have been made explicit by the author or publisher, such as those topics that are mentioned in the title, series, introductory matter, dust jacket or other prominent location. The purpose of the topical heading is to provide access for those topics that distinguish the work from most other works. Do not assign headings for vague and general topics, such as fate, evil, belief, psychology, interpersonal relations, emotions, social customs or community life. Assign only the most specific heading that is appropriate. Normally no more than one or two topical headings need to be assigned.

650 0 White, Blanche (Fictitious character) ‡v Fiction. 650 0 African American women ‡v Fiction. 650 0 Women detectives ‡v Fiction. 650 0 Caterers and catering ‡v Fiction. 651 0 North Carolina ‡v Fiction. 655 0 Detective and mystery stories.

Individual Characters -- If the work prominently features a real person, a legendary character, other major character not created by the author of the work assign a subject heading for the name of the character with appropriate subdivision such as – Fiction.

If the primary character is a fictitious character created by the author, assign a subject heading only if the character appears in three or more wore works. Consider the character to appear prominently if it is integral to the story line, if the name is included either in the title or a series-like statement, or if there is a possibility that patrons may seek the work based on the character.

Classes of persons -- A heading may also be assigned for the class of persons to which the primary character belongs, if that class of persons is established and is likely to be sought by the typical public library user., for example, women detectives, College teachers, Private investigators. , Domestics, etc.

Setting -- Assign a subject heading for a place, event, or time period that is featured prominently in an individual work., or when it is judged to be important for retrieval. Assign these headings only if the place or time is significant. Generally do not assign headings for a time period that is contemporaneous to the period in which the work was written, for example, do not express the 19th century setting of a work that was written in the 19th century. Generally do not assign a heading for the country in which the work is set, when that country corresponds to the country in which the author lives. Assign a subject for an imaginary place or organization only if the place appears in three or more works. Fictitious places generally use the parenthetical qualifier (Imaginary place).

If other editions of a title exist in the database, copy those headings to the bibliographic record. Another source of possible subject headings is bibliographic records for sound recordings of the title in hand, either on SIRSI or OCLC if they are not readily available on the print record.

Guidelines for deleting the United States subdivision

Instances where you leave in the subdivision in all formats and levels:

A complete subdivision phrase: ‡z United States ‡x States

Biographical subject headings: 650 0 Artists ‡z France ‡x Biography.

When the biography is about a person who lives in the United States, you may delete the United States from the 650 field.

History subject headings: 650 0 Cities and towns ‡z United States ‡x History.

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Foreign relation documents such as treaties or other documents that display reciprocal agreements between the United States and another country.

Travel: Example: 650 0 Cities and towns ‡z United States ‡v Guidebooks.

If a topic heading with a sub-field ‡z United States is a cross-reference to one or more headings in our local system, keep the subdivision in the heading.

Otherwise the subdivision ‡z United States can be deleted from all other topical headings (650 indicators blank 0). If possible, avoid using ‡z United States for fiction headings. You should instead use the state or the city/state geographical sub-division. State or the city/state geographical field is 651, indicators blank 0. If in doubt, please consult a cataloger.

NOTICE THIS ONLY PERTAINS TO UNITED STATES AS A SUB-DIVISION IN A 650 FIELD. DO NOT DELETE UNITED STATES WHEN IT APPEARS AS A 651 ‡a.

700 Joint authors or responsible persons.

Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF, establish the name according to the title page for personal names or AACR2 Rev. Guidelines for corporate/conference names.

Do not keep author/title by using delimiter “t” (except in music collections and analytics).

Add 700 fields for the following:

Second and third authors First author/contributor mentioned when there are four or more authors. Editors Illustrators

710 Corporate Name.

Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF, establish the name according to the title page for personal names or AACR2 Rev. Guidelines for corporate/conference names

If the publisher is obvious, such as McGraw-Hill, delete.

730 Uniform Title

Leave in and delimiter as necessary (130 usually becomes a 730).

740 Added Entry–Uncontrolled Related/Analytical Title

If all the stories are by the same author, add 740 title added entries up to a number of 4.

Use only first indicator 0, using no articles.

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Analytical titles: An independent work contained within the item being cataloged. Leave in the dagger t. The first indicator reflects the number of non-filing characters. This indicator will be 0, reflecting JCL’s policy of excluding articles in a 740 fields. The second indicator reflects that it is an analytical title, and will be 2 (indicators 02 for this field).

800 Series Added Entry --Personal Name

Should have accompanying 490 1 field. If series is not authorized, be sure to add 490 0 SERIES note to record.

830 Series Added Entry – Uniform Title.

Should have accompanying 490 1 field. If series is not authorized, be sure to add 490 0 SERIES note to record.

856 Electronic Location and Access

Leave in. However, remove any duplicated or incomplete 856 fields.

INVENTORY

NEW CALL NUMBER: USE WHAT IS IN THE 092 FIELD CLASS SCHEME: ASIS LIBRARY: CENTRAL

ITEM ID: BAR CODE NUMBER PRICE: Use the retail price

TYPE: BOOK HOME LOCATION: ONSHELF ITEM CAT 1: FICTION ITEM CAT 2: ADULT NUMBER OF PIECES: 1

CIRC NOTE: If the item includes different media, list the different parts in the CIRC NOTE in caps.

If a booklet has more than 10 pages it is counted as a piece

Example: 1 CD, 1 DVD

On label, the parts are listed on separate lines. When possible keep a space between parts and date

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FICTION Last name First name Month/year

1 CD 1DVD

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SPINE LABEL FORMAT

Adult Mystery MYSTERY Last name MINIMUM MARC FIELDS: First name 020 ISBN and Price Month/year 092 Classification 100 Author # & types of 245 Title parts 260 Publication distribution 300 Physical description 4XX Series (if applicable) 6XX Subject headings 7XX Author (if applicable) 8XX Series (if applicable)

POLICY:

Consider works in which a murder, puzzle, or crime is being solved.

Consider works with "mystery" or "murder" in the title but analyze the content of the work.

Consider other titles by the same author and their classifications.

Do not include suspense thrillers or international intrigue/spy novels unless designated by the selector.

Classify collections of mystery stories by different authors in MYSTERY.

Include both single works and collections of stories by the same author

EXCEPTIONS: to be classed as Mystery:

Ian Fleming's James Bond Donald Hamilton's Matt Helm Peter O'Donnell's Modesty Blaise Dorothy Gilman's Mrs. Polifax Adam Hall's Quiller

Books with accompanying materials.

If a book comes with CD, DVD, diskette, or other accompanying materials, determine if the material is integral to the story in the book and if the book and accompanying material can be successfully circulated.

Discard material if it is only advertising or publisher’s catalog. If all accompanying materials are discarded, remove all notes and physical description referring to the accompanying materials.

Example: 500 Book with CD. [Delete if items are not kept]

If materials are kept, also list in Circ note of item record:

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1 BOOK, 1 CD

Fixed Field

Dat tp s single date r reprint/reissue date and original date t for publication date and copyright date

A complete list of date codes is in OCLC Bibliographic Formats and Standards.

Variable fields

006 Additional Material Characteristics

Delete any 006 fields, if you delete the accompanying material.

007 Physical description fixed field

Delete any 007 fields, if you delete the accompanying material.

020 ISBN

Subfield a: Verify that the ISBN in the record matches the publisher and format. If the ISBN does not match the ISBN on the on order record, verify which ISBN is correct for the title in hand. Leave only the correct ISBN in record.

Subfield c: Add the correct price, when available.

If the price on the paper work is for a volume set, you need to determine the price for each volume. To find the price for each volume, take the set price and divide this amount by the number of volumes in the set. This will give you the price for each volume. This amount is entered on price subfield in the item record when the volumes are inventoried.

Adding ISBN numbers for paperbacks to a bibliographic record

Add the ISBN for the paperback copy when linking them to the same record as the hardback copy. Put (pbk.) after the ISBN number, and include the price in the subfield “c”.

Paperbacks may be added to a record for the hardback, when the title, subtitle/other title information, statement of responsibility, copyright date, edition and illustrator match exactly the title information as it appears on the bibliographic record.

Remove any ISBN which is not on current copy in hand, since this may retrieve a different title and generate duplicate reports.

Field does not end with a period.

09X

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Use only one 092 field in the record. Delete all other 09X fields.

092 Local Call Number

Subfield a: MYSTERY, author’s last name, author’s first name or initials and date of publication, if necessary. Add month of inventory and the date for all circulating titles that are copyrighted during the current year. Use the copyright date of the English translation for foreign titles.

When copyright dates appear for the following year, use month of inventory and current year until Dec. 31 of current year. For example: A book is published September 2010 and received for cataloging in September 2010, but copyrighted 2011. The 092 fields and spine label will use 09/2010.

Example: MYSTERY Kellerma Jonathan 01/2007

CUTTERING POLICIES

It is not common for Mystery titles, but if a series is written by more than one author, check if a series double cutter exists in the catalog for that series title. Alert cataloger if multiple authors write for a particular series and no double cutter exists.

The author cutter is determined from the 1XX field of author main entry or the 245 field of title main entry with exceptions for individual biographies and some series.

For fiction (all genres), the author cutter is limited to the first 8 characters of the author’s surname and first name taken from the authorized form in the 100 field. Do not include middle initials (unless initials are the only form of a given name in the authority record) or dates of the author. Do not leave spaces between the initials.

The first name or initial(s) are on the line after the surname on the spine label.

If the material is title entry, limit the cutter to the first 8 characters of the first non-article word of the title.

Use upper and lower case letters appropriately.

Consult label formats when editing the 092 field.

Abbreviations

Spell out the first word of the abbreviation, up to the first eight characters.

Acronyms

Use up to the first eight characters of the acronym. Eliminate spaces and punctuation, but use the case of the acronym.

Apostrophes and Hyphens

Leave apostrophes and hyphens out.

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Diacritics

Take out diacritics for the 092 field and on the spine labels.

Dr., St., Mr., and Mrs.

Do not spell out, unless it is spelled out on the title. Always retain the period after Dr., St., Mr. and Mrs. Run the letters together if there are more than 8 characters in a name.

Example: St. John StAndrew (no spacing between letters)

Hyphenated Double Surname

For a hyphenated double surname run the entire name together with no hyphen or spacing. Capitalize the first letter of the second surname. Limit the number of characters to eight letters.

Example: Surname: Garcia-Marquez Cutter: GarciaMa

Un-hyphenated Double Surname

For an un-hyphenated double surname run the name together with no spacing. Capitalize the first letter of the second name. Limit the number of characters to eight letters.

Example: Surname: Lomas Garcia Cutter: LomasGar

Initials in cutters

Do not leave spaces between initials, such as Stine R.L.

Example: 100 1 Stine, R.L.

On label: MYSTERY Stine R.L.

Names in direct order

For names in direct order, use up to the first 8 characters of the author’s name, using up to the first two parts of the name taken from the authorized form in 100 field.

Example: 100 0 Minister Faust

On label: FICTION Minister Faust

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Names with spaces between letters

If the last name contains a space between letters, leave in if the total number of characters does not exceed 8 characters Otherwise, remove the space to include 8 characters in the cutter but maintain capital letters.

Example: De Palma [De Palma]. Example: VanDraan [Van Draanen]

Numerals as Cutters

Spell out

Example: 101 Dalmatians the cutter will be One

Title Main Entry

Use first non-article word of title. If first word is a number, then use first word of the number spelled out.

Titled Persons (dagger “c”)

For persons with titles in the subfield “c” of the 600 field, use up to 8 characters of the first word of the title in the subfield c.

Dates

Add month of inventory and the date for all circulating titles that are copyrighted during the current year. Use the copyright date of the English translation for foreign titles. Do not add dates to titles in the public domain, known to have been published/copyrighted at an earlier date in the same edition by various publishers, or display earlier copyrights in the same edition in publication information.

When copyright dates appear for the following year, use month of inventory and current year until Dec. 31 of current year. For example: A book is published September 2010 and received for cataloging in September 2010, but copyrighted 2011. The 092 fields and spine label will use 09/2010.

Annual serial publications generally use date of volume without month for spine date.

Example: Best American mystery stories

MYSTERY Best 2006

Volume Numbering

For circulating and non circulating materials, this is generally only used on the spine labels when present on the material and the decision is made to use the volume numbering for shelving purposes. Some examples include encyclopedia sets or graphic novels that have the same title, are not part of a series, have the same author, and have a volume number.

Double Cutters

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If a series is written by more than one author, check if a series double cutter exists in the catalog for that series title. Alert cataloger if multiple authors write for a particular series and no double cutter exists.

Known series to date include:

Series created by Tom Clancy and Steve Pieczenik, but continued by different authors

Tom Clancy’s Net Force Tom Clancy’s Op-center Tom Clancy’s Power plays Tom Clancy’s Splinter cell

Cutter for series in all caps Cutter for author of book in hand

FICTION FICTION FICTION NETFORCE OPCENTER POWERPLA Perry Rovin Preisler Steve Jeff Jerome 09/2001 09/2002 09/2002

Use author of the book in hand. Tom Clancy and Steve Pieczenik, the other creator for series will be added author entries. Use them in author field only if they actually wrote the book in hand.

100 10 Perry, Steve. 245 10 Cybernation / ‡c created by Tom Clancy and Steve Pieczenik ; written by Steve Perry.

100/110/111 Author

Verify the main entry. If there is more than one edition of a title, verify that all editions have the same main entry.

Author writing as

If a title page has the phrase Author writing as Author 2nd name, use the first name for the 100 entry.

Example: Jayne Ann Krentz writing as Jayne Castle

Krentz is the name to use in the 100 field. Castle is entered as an added author in the 700 field.

Recall other copies of the title already in the catalog to change to current name on that title.

Novels where the author displayed on the cover is not the author

The examples are Net Force, Op-center, and Power Plays which are series that have Tom Clancy prominently displayed on the cover, but the book is actually written by another author (not Tom Clancy).

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Books in these types of series will be double cuttered by the series first and then by the author of that particular title.

Each record will also have a 490 Series Note for the series on the bibliographic record.

Example: Net Force (Series), Op-center (Series), or Power plays (Series)

Posthumous publications of an author

If the deceased author is identified as the author of a work published posthumously, use the author in the 100 field and make 7XX added entries for any additional authors. If another author continues a series, character, story line etc. begun by the deceased author, use the new author in the 100 field, if identified as the actual writer of the book. If the deceased author is noted on the book, make a 7XX added entry in the record.

Books containing more than one title

For books containing more than one title verify which of the following circumstances apply to the book in hand. Follow the procedures which apply to the title in hand.

Collective title/same author

The bib record will be an author main entry with the collective title in the 245 field. For up to four titles list each title in a 740 title added entry. Do not use initial articles in the 740 field. The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note.

More than one title/No collective title/same author

The bib record will be an author main entry. The title field (245) will contain the first title. For four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field. The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note.

Collective title/different authors

These books will be cataloged in the appropriate genre under title main entry. The title field (245) will contain the collective title. For four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field. The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note.

No collective title/different authors

These books will be cataloged in the appropriated genre under title main entry for the first listed title. The title field (245) will contain the first listed title. For four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field. The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note.

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130 Uniform Title

Change to a 730.

240 Uniform Titles

Change to a 246, indicators 30, if the title contains a portion of the title in the 245.

Change to a 246, indicators 3 blank, if it represents a previous title.

All foreign titles should be in the 246 field with indicators 31.

Foreign titles with initial articles are repeated in 246 fields one with and one without the initial article.

Delete all other subfields and ending punctuation.

Example in OCLC: 240 10 El general en su laberinto. ‡l English 245 14 The general in his labyrinth /|cGabriel García Márquez ; translated from the Spanish by Edith Grossman.

Example in Sirsi: 245 14 The general in his labyrinth /|cGabriel García Márquez ; translated from the Spanish by Edith Grossman. 246 31 General en su laberinto 246 31 El general en su laberinto

Delete the following: Works, Selection, Prose or other generic titles.

245 Title

The title, subtitle, other title information and statement of responsibility must match exactly the title information as it appears on the title page or equivalent substitute.

The exception is when a series title or other head of title information is in the 245 field, subfield “a”. In this instance only the unique title is kept in the 245 subfield “a”. The series/head of title information is moved to the 246 field and combined with the unique title.

When the series title or other head of title information is present there must also be a 490 field. You may have more than one series entry per title. It is possible that not all series will have authority records.

Examples:

Title Page:

Star trek new frontier Gateways Book six of seven Cold wars Peter David

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245 10 Cold wars‡h[#6]/ ‡c Peter David 246 3 Star trek new frontier Gateways, ‡pCold wars 246 3 Star trek new frontier, ‡pCold wars 246 3 Gateways, ‡pCold wars

490 1 Star trek, new frontier 490 1 Gateways (Pocket Books) ; ‡v book 6

830 0 Star trek, new frontier. 830 0 Gateways (Pocket Books) ; ‡v book 6.

Title Page:

Tom Clancy’s Net Force Cybernation Created by Tom Clancy and Steve Pieczenik Written by Steve Perry

245 10 Cybernation / ‡c created by Tom Clancy and Steve Pieczenik ; written by Steve Perry.

246 3 Tom Clancy's Net Force, ‡pCybernation

490 0 Net Force

Title Page:

A star shines over Mt. Morris Park Henry Roth

In the above example there is not mention of the series on the title page. However on the cover the series is “Mercy of a rude stream”. In this case you add a 246 with the series title and a 490 series entry to the bibliographic record (include the volume number if available).

Example: 245 12 A star shines over Mt. Morris Park‡h[#1] 246 3 Mercy of a rude stream.‡nv.1, ‡pA star shines over Mt. Morris Park

490 1 Mercy of a rude stream ; ‡v v.1 800 1 Roth, Henry. ǂt Mercy of a rude stream ; ‡v v.1

“h” subfield in the 245 field

If the material has a series volume number, add a subfield “h” with the number in brackets. It is inserted after the “a” subfield, and before the punctuation preceding the “b” or “c” subfields. When an “h” subfield is necessary, it follows the “n” and “p” subfields. These subfields also precede the “b” and “c” subfields.

Example: 245 12 A light in the window ‡h[#2] / ‡c Jan Karon.

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490 1 Mitford years ; ‡v[02] 800 1 Karon, Jan, ǂd 1937- ǂt Mitford years ; ‡v[02].

“n” subfield in the 245 field

The “n” subfield generally occurs in 245 field when the “a” subfield of the 245 is not unique and the only difference is numbering which does not signify a part.

When an “h” subfield is necessary, it follows the “n” subfield, but precedes the “b” subfield. Since the numbering is in the “n” subfield, it is unnecessary to enter the numbering in the h subfield.

For searching and formatting for the hit list, the contents of the “n” subfield should be standardized for the titles within a run. The volume number in the subfield “n” is included in the call number in the 092 field and is formatted according to the instructions in the Volume field guidelines.

Example

245 10 Id _entity. ‡nVol. 1 ‡h[graphic] 245 10 Id_entity. ‡nVol. 2 ‡h[graphic] 245 10 Id_entity. ‡nVol. 3 ‡h[graphic]

“p” subfield in the 245 field

One configuration is an ‘a’ subfield with a non-unique title and a unique subtitle in a p subfield in the OCLC record. Graphic novel series and television series are some of the materials that may have this configuration of title.

When an “h” subfield is necessary, it follows the “p” subfield, but precedes the “b” subfield.

Use the unique title of book in hand in title field for the 245 title for JCL catalog.

On title page: Reborn! 15 Blood of the Vongola II

In OCLC: Reborn! ǂn 15, ǂp Blood of the Vongola II

For JCL, edit 245:

245 10 Blood of the Vongola II ǂh [graphic #15] /‡cstory & art by Akira Amano

246 3 Reborn! ǂn Vol.15, ǂp Blood of the Vongola II

246 Varying form of title

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If any varying titles appear on the item, use a 246 and the appropriate indicators. Do not add varying titles that repeat the exact wording of the 245 and additional material after it.

If title in 245 fields includes an ampersand, add a 246 with ampersand replaced with the word “and” and vice versa.

Use 246, indicators 30, if the title contains a portion of the title in the 245.

Use 246, indicators 3 blank, if it represents a previous title.

All foreign titles should be in the 246 field with indicators 31.

Foreign titles with initial articles are repeated in 246 fields with and without the initial article.

Delete all other subfields and ending punctuation.

Example in OCLC: 240 10 El general en su laberinto. ‡l English 245 14 The general in his labyrinth /|cGabriel García Márquez ; translated from the Spanish by Edith Grossman.

Example in Sirsi: 245 14 The general in his labyrinth /|cGabriel García Márquez ; translated from the Spanish by Edith Grossman. 246 31 General en su laberinto 246 31 El general en su laberinto

250 Edition

Edition statements must match exactly the information appearing on the item, except that abbreviations as prescribed in AACR2 Rev. may be used. If more than one edition statement appears in the book, list one in the 250 field, and the others in separate note fields indicating source of information.

JCL prefers the edition statement appearing in the following hierarchy:

1. Title page 2. Title page verso 3. First page of cover (front cover) ** 4. Elsewhere on cover ** 5. Preface/Introduction ** 6. Jacket **

** Edition information found on these sources must appear in brackets.

Retain but do not add first edition statements:

Examples: 1st ed., 1st U.S. ed., 1st Harter ed.

260 Publication

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Verify place of publication, publisher and dates against information for the item in hand.

For works with multiple dates: Generally ignore printing dates, when publication dates and copyright dates are available. For any situations not covered by this list, review AACR2, Rev. 1.4F.

If a publication date is on the title page and it matches the copyright date on the verso, use the publication date. Example — ǂc 2007.

If a date is with the edition statement, and it matches the copyright date on the verso, use this date. Example — ǂc 2007.

If a publication date is available and it differs from the copyright date, use both dates. Example - -ǂc 2007, c2005.

ADAPTED – Use the adaptation date. Text has been changed.

EDITED – Check with a cataloger on this one. Most likely you will use the most recent copyright date. However, this depends on how much the material was changed from the original edition.

NEW FOREWORD – If a book contains a new foreword that has been copyrighted, and that copyright date is different than the copyright date of the book, use the date that the foreword was copyrighted as the publication date and keep the original copyright date on the record. Example: 2007, c1939.

PUBLISHING DATE AND COPYRIGHT DATE – If a book has a publishing date and a copyright date, the publishing date comes first, and the copyright date second. Ignore printing dates. Example: 2000, c1999.

RENEWED – If the copyright date has been renewed, use the original copyright date.

REPRINTS – If the fixed field has an “r: (reprint) in the Date tp subfield, the dates subfield must contain 2 dates. The 260 field has just one date, the most current date, generally the publication date of the work in hand.

RESTORED – Use the original copyright date, not the restored date.

REVISED – If the copyright date is revised then, use the revised copyright date.

TRANSLATION – Use the translation copyright date.

TWO COPYRIGHT DATES SEPARATED BY A COMMA – If two copyright dates separated by a comma; use the second date, if the material is non-fiction. If the book is fiction, then determine if the material has been changed. If there are changes, then use the second date.

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300 Description

Pagination, including preliminary paging and illustration statements and size (cm.) must agree exactly with the book in hand.

4XX/8XX Series

Verify if the series authority record for a series title exists in the catalog. If there is an authority record in Sirsi, the 490 field should be a transcription of the series as displayed on the book. Edit or add the 8XX field to match the authorized heading. If there is one series title that covers all publishers and formats, use that series heading in all existing records. If there are multiple series authority records for different formats or different publishers use the specific series for the matching format or publisher when available.

Volume Numbers – “v” subfield

Add numbering of volume, if available in subfield “v” to 490 and 8XX fields.

Example: 490 1 The Californians ; ‡v bk. 4 800 1 Wick, Lori. ‡t Californians ; ‡v bk. 4.

If there is no series authority record available in Sirsi or OCLC, add a 490 field, first indicator 0, second indicator blank, subfield “a” SERIES to bibliographic record. Series with no authority record will remain in the bibliographic record as a 490 with first indicator 0. Once an authorized series authority record is entered, the 490 0 SERIES will be deleted and series notes will be edited to match the form in the authority record.

Example: 490 0 SERIES

Place all titles in a fiction series in the same genre (e.g. Fiction, Mystery, Science fiction, Western).

Leave all series notes in a record. However, if an authority record instructs “use as quoted note” for a phrase coded as a series, edit the contents of the 4XX/8XX fields present in a record into a single 500 title note field.

Example:

130: 0|aHamish Macbeth mystery 643: |aNew York :‡bMysterious Press 667: |aGive as a quoted note. 670: |aDeath of an addict, c1999: ‡b (A Hamish Macbeth mystery)

For JCL catalog, change any 490/8XX notes in OCLC record to:

500 “A Hamish Macbeth mystery.”

490 (Unverified series)

The 490 is a descriptive field and should match the wording available for the series statement.

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First indicator is 0, second indicator blank

Example: 490 0 Heiress in London ;|v02

490/800 fields

In 490 field, the first indicator is 1; second indicator blank. In the 800 field, the first indicator is usually 1, second indicator is blank.

Example: 490 1 The Californians ; ‡v bk. 4 800 1 Wick, Lori. ‡t Californians ; ‡v bk. 4.

490/830 fields

In 490 field, the first indicator is 1; second indicator blank. In the 830 field, the first indicator is blank, second indicator is 0.

Example: 490 1 Star wars 830 0 Star wars (Bantam Books (Firm)

500 Notes

Add notes for previous publication of title, if coded as “r” in the Date tp.

Example: 500 Originally published: Hour of redemption : the Ranger raid on Cabanatuan. New York : Manor Books, c1978.

504 Bibliography, etc., Notes.

Add note for bibliographical references and index if warranted.

521 Target Audience note.

Do not add, edit or delete.

505 Formatted Contents Notes

Verify the accuracy of content notes. Add content notes, as needed, for volume titles for multi-volume sets. Retain all content notes and add them for short story collections, if not provided. Add enhanced contents notes, as needed for multiple titles contained in one or more volumes. Add up to 50 titles. If adding complete contents use 505 , indicators 00. Change unformatted notes to formatted notes.

Example: 505 00 ‡t Love and peril / ‡r the Marquis of Lorne -- ‡t To be or not to be / ‡r Mrs. Alexander – The ‡t melancholy hussar / ‡r Thomas Hardy.

If adding only partial contents, use indicators 20.

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505 Unformatted Contents Notes

Example: 505 0 CONTENTS: Daughter of invention / Julia Alvarez -- The Mambo Kings play songs of love / Oscar Hijueolos -- Silent dancing / Judith Ortiz-Cofer -- The moths / Helena Maria Viramontes -- Un hijo del sol / Genaro Gonzalez -- An apology to the moon furies / Ed Vega -- The ruins / Patricia Perciado Martin -- The closet / Denise Chavez -- Alien turf / Piri Thomas -- The day the Cisco Kid shot John Wayne / Nash Candelaria -- Mr. Mendelson / Nicholas Mohr -- On the road to Texas : Pete Fonseca / Tomas Rivera -- Kipling and I / Jesus Colon -- The Hammon and the beans / Americo Paredes -- Pocho / Jose Antonio Villareal – The autobiography of a brown buffalo / Oscar "Zeta" Acosta – First communion / Edward Rivera -- Brother Imas / Roland Hinojosa -- Golden glass / Alma Villanueva -- My father's flag / J. L. Torres -- Being mean / Gary Soto -- People should not die in June in south Texas / Gloria Anzaldua -- The monkey garden / Sandra Cisneros -- The apple orchard / Rudolfo A. Anaya -- Aria / Richard Rodriguez.

520 Summary Notes

Verify the accuracy of the summary notes.

Be sure to retain if overlaying or updating an Olathe record.

538 System requirements

Delete if accompanying materials are discarded.

6XX SUBJECT ACCESS

General Principles

The assignment of subject headings to individual works of fiction is intended to provide the average public library user with an additional method of selecting recreational reading.

Headings should be assigned only as they come readily to mind after a superficial review of the work being cataloged.

Whenever possible, make the subject headings match between multiple records for the same title.

Use LCSH headings with second indicator of 0 for 600, 610, 630, 650, 651 fields

Delete all subject-heading fields with second indicators of 2, 3, 4, 5, 6, 7, 8.

A minimum of one subject heading is required for all items. Two to four subject headings are preferred. If record has only 2 subject headings, JCL prefers only one be a genre heading.

Form/genre headings indicate what the work is rather than what it is about. Select an appropriate genre heading or headings, such as Love stories; Science fiction, Mystery fiction, War stories, etc. Generally assign no more than one or two genre headings, expressing only the primary genre(s) of the work.

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Topical Access -- Assign headings for specific topics that are the focal point of an individual literary work. Assign headings only for topics that have been made explicit by the author or publisher, such as those topics that are mentioned in the title, series, introductory matter, dust jacket or other prominent location. The purpose of the topical heading is to provide access for those topics that distinguish the work from most other works. Do not assign headings for vague and general topics, such as fate, evil, belief, psychology, interpersonal relations, emotions, social customs or community life. Assign only the most specific heading that is appropriate. Normally no more than one or two topical headings need to be assigned.

650 0 White, Blanche (Fictitious character) ‡v Fiction. 650 0 African American women ‡v Fiction. 650 0 Women detectives ‡v Fiction. 650 0 Caterers and catering ‡v Fiction. 651 0 North Carolina ‡v Fiction. 655 0 Detective and mystery stories.

Individual Characters -- If the work prominently features a real person, a legendary character, other major character not created by the author of the work assign a subject heading for the name of the character with appropriate subdivision such as – Fiction.

If the primary character is a fictitious character created by the author, assign a subject heading only if the character appears in three or more wore works. Consider the character to appear prominently if it is integral to the story line, if the name is included either in the title or a series-like statement, or if there is a possibility that patrons may seek the work based on the character.

Classes of persons -- A heading may also be assigned for the class of persons to which the primary character belongs, if that class of persons is established and is likely to be sought by the typical public library user., for example, women detectives, College teachers, Private investigators. , Domestics, etc.

Setting -- Assign a subject heading for a place, event, or time period that is featured prominently in an individual work., or when it is judged to be important for retrieval. Assign these headings only if the place or time is significant. Generally do not assign headings for a time period that is contemporaneous to the period in which the work was written, for example, do not express the 19th century setting of a work that was written in the 19th century. Generally do not assign a heading for the country in which the work is set, when that country corresponds to the country in which the author lives. Assign a subject for an imaginary place or organization only if the place appears in three or more works. Fictitious places generally use the parenthetical qualifier (Imaginary place).

If other editions of a title exist in the database, copy those headings to the bibliographic record. Another source of possible subject headings is bibliographic records for sound recordings of the title in hand, either on SIRSI or OCLC if they are not readily available on the print record.

Guidelines for deleting the United States subdivision

Instances where you leave in the subdivision in all formats and levels:

A complete subdivision phrase: ‡z United States ‡x States

History subject headings: 650 0 Cities and towns ‡z United States ‡x History.

Foreign relation documents such as treaties or other documents that display reciprocal agreements between the United States and another country.

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Travel: Example: 650 0 Cities and towns ‡z United States ‡v Guidebooks.

If a topic heading with a sub-field ‡z United States is a cross-reference to one or more headings in our local system, keep the subdivision in the heading.

Otherwise the subdivision ‡z United States can be deleted from all other topical headings (650 indicators blank 0). If possible, avoid using ‡z United States for fiction headings. You should instead use the state or the city/state geographical sub-division. State or the city/state geographical field is 651, indicators blank 0. If in doubt, please consult a cataloger.

NOTICE THIS ONLY PERTAINS TO UNITED STATES AS A SUB-DIVISION IN A 650 FIELD. DO NOT DELETE UNITED STATES WHEN IT APPEARS AS A 651 ‡a.

Biographical subject headings: 650 0 Artists ‡z France ‡x Biography.

When the biography is about a person who lives in the United States, you may delete the United States from the 650 field.

700 Joint authors or responsible persons.

Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF, establish the name according to the title page for personal names or AACR2 Rev. Guidelines for corporate/conference names.

Do not keep author/title by using delimiter “t” (except in music collections and analytics).

Add 700 fields for the following:

Second and third authors First author/contributor mentioned when there are four or more authors. Editors Illustrators

710 Corporate Name.

Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF, establish the name according to the title page for personal names or AACR2 Rev. Guidelines for corporate/conference names

If the publisher is obvious, such as McGraw-Hill, delete.

730 Uniform Title

Leave in and delimiter as necessary (130 usually becomes a 730).

740 Added Entry–Uncontrolled Related/Analytical Title

If all the stories are by the same author, add 740 title added entries up to a number of 4.

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Use only first indicator 0, using no articles.

Analytical titles: An independent work contained within the item being cataloged. Leave in the dagger t. The first indicator reflects the number of non-filing characters. This indicator will be 0, reflecting JCL’s policy of excluding articles in a 740 fields. The second indicator reflects that it is an analytical title, and will be 2 (indicators 02 for this field).

800 Series Added Entry --Personal Name

Should have accompanying 490 1 field. If series is not authorized, be sure to add 490 0 SERIES note to record.

830 Series Added Entry – Uniform Title.

Should have accompanying 490 1 field. If series is not authorized, be sure to add 490 0 SERIES note to record.

856 Electronic Location and Access

Leave in. However, remove any duplicated or incomplete 856 fields.

INVENTORY

NEW CALL NUMBER: USE WHAT IS IN THE 092 FIELD CLASS SCHEME: ASIS LIBRARY: CENTRAL

ITEM ID: BAR CODE NUMBER PRICE: Use the retail price

TYPE: BOOK HOME LOCATION: ONSHELF ITEM CAT 1: MYSTERY ITEM CAT 2: ADULT NUMBER OF PIECES: 1

CIRC NOTE: If the item includes different media, list the different parts in the CIRC NOTE in caps.

If a booklet has more than 10 pages it is counted as a piece

Example: 1 CD, 1 DVD

On label, the parts are listed on separate lines. When possible keep a space between parts and date

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MYSTERY Last name First name Month/year

1 CD 1DVD

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Adult Science Fiction

MINIMUM MARC FIELDS: SCIFI 020 ISBN and Price Last name 092 Classification First name 100 Author Month/year 245 Title 260 Publication distribution # and types 300 Physical description of parts 4XX Series (if applicable) 6XX Subject headings 7XX Author (if applicable) 8XX Series (if applicable)

POLICY:

For titles with the genre subject heading: Science fiction.

Consider works which contain any of the following: space travel; technological, medical, or psychological conditions that were not in existence at the time the book was written.

Do not generally include supernatural beings or events, occult, horror, mythological legends such as Arthurian novels, vampires, or werewolves.

Include both single works and collections of stories by the same author

Classify collections of science fiction stories by different authors in Science fiction.

Consider series and other titles by the same author and their classifications when considering classification of a title If an author who writes straight fantasy has been catalogued in the Science Fiction collection in the past, that author will stay in Science fiction.

Books with accompanying materials.

If a book comes with CD, DVD, diskette, or other accompanying materials, determine if the material is integral to the story in the book and if the book and accompanying material can be successfully circulated.

Discard material if it is only advertising or publisher’s catalog. If all accompanying is discarded, remove all notes and physical description referring to the accompanying material

Example: 500 Book with CD. [Delete if items are not kept]

If materials are kept, also list in Circ note of item record: 1 BOOK, 1 CD

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Past policy:

Include both science fiction and fantasy works.

Consider works which contain any of the following: alternative worlds; magic; other societies; space travel; technological, medical, or psychological conditions that were not in existence at the time the book was written.

Classify collections of science fiction and fantasy stories by different authors in science fiction.

Include both single works and collections of stories by the same author

EXCEPTION to be classed as Fiction: J.R.R. Tolkien's Hobbit series

Consider series and other titles by the same author and their classifications. Do not include supernatural beings or events, occult, horror, mythological legends such as Arthurian novels, vampires, or werewolves.

Whenever a question should arise regarding placement of a certain title, consult the Collection Development selector.

BIBLIOGRAPHIC FIELDS

Fixed Field

Dat tp s single date r reprint/reissue date and original date t for publication date and copyright date

A complete list of date codes is in OCLC Bibliographic Formats and Standards.

Variable fields

006 Additional Material Characteristics

Delete any 006 fields, if you delete the accompanying material.

007 Physical description fixed field

Delete any 007 fields, if you delete the accompanying material.

020 ISBN

Subfield a: Verify that the ISBN in the record matches the publisher and format. If the ISBN does not match the ISBN on the on order record, verify which ISBN is correct for the title in hand. Leave only the correct ISBN in record.

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Subfield c: Add the correct price, when available.

If the price on the paper work is for a volume set, you need to determine the price for each book. To find the price for each book take the set price and divide this amount by the number of volumes in the set. This will give you the price for each book, and this amount is entered on the record in the “c” subfield.

Adding ISBN numbers for paperbacks to a bibliographic record

Add the ISBN for the paperback copy when linking them to the same record as the hardback copy. Put (pbk.) after the ISBN number, and include the price in the subfield c.

Paperbacks may be added to a record for the hardback, when the title, subtitle/other title information, statement of responsibility, copyright date, paging, size (within 2 centimeters), edition and illustrator match exactly the title information as it appears on the bibliographic record.

Remove any ISBN which is not on current copy in hand, since this may retrieve a different title and generate duplicate reports.

Field does not end with a period.

09X

Use only one 092 field in the record. Delete all other 09X fields.

092 Local Call Number

Subfield a: SCIFI, author’s last name, author’s first name or initials and date of publication, if necessary. Add month of inventory and the date for all circulating titles that are copyrighted during the current year. Use the copyright date of the English translation for foreign titles.

When copyright dates appear for the following year, use month of inventory and current year until Dec. 31 of current year. For example: A book is published September 2010 and received for cataloging in September 2010, but copyrighted 2011. The 092 fields and spine label will use 09/2010.

Example: SCIFI Adams Douglas 01/2007

CUTTERING POLICIES

If a series is written by more than one author, check if a series double cutter exists in the catalog for that series title. Alert cataloger if multiple authors write for a particular series and no double cutter exists.

The author cutter is determined from the 1XX field of author main entry or the 245 field of title main entry with exceptions for individual biographies and some series.

For fiction (all genres), the author cutter is limited to the first 8 characters of the author’s surname and first name taken from the authorized form in the 100 field. Do not include middle initials (unless initials are the only form of a given name in the authority record) or dates of the author. Do not leave spaces between the initials.

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The first name or initial(s) are on the line after the surname on the spine label.

If the material is title entry, limit the cutter to the first 8 characters of the first non-article word of the title.

Use upper and lower case letters appropriately.

Consult label formats when editing the 092 field.

Abbreviations

Spell out the first word of the abbreviation, up to the first eight characters.

Acronyms

Use up to the first eight characters of the acronym. Eliminate spaces and punctuation, but use the case of the acronym.

Apostrophes and Hyphens

Leave apostrophes and hyphens out.

Diacritics

Take out diacritics for the 092 field and on the spine labels.

Dr., St., Mr., and Mrs.

Do not spell out, unless it is spelled out on the title. Always retain the period after Dr., St., Mr. and Mrs. Run the letters together if there are more than 8 characters in a name.

Example: St. John StAndrew (no spacing between letters)

Hyphenated Double Surname

For a hyphenated double surname run the entire name together with no hyphen or spacing. Capitalize the first letter of the second surname. Limit the number of characters to eight letters.

Example: Surname: Garcia-Marquez Cutter: GarciaMa

Un-hyphenated Double Surname

For an un-hyphenated double surname run the name together with no spacing. Capitalize the first letter of the second name. Limit the number of characters to eight letters.

Example: Surname: Lomas Garcia Cutter: LomasGar

Initials in cutters

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Do not leave spaces between initials, such as Stine R.L. Example: 100 1 Stine, R.L.

On label: SCIFI Stine R.L.

Names in direct order

For names in direct order, use up to the first 8 characters of the author’s name, using up to the first two parts of the name taken from the authorized form in 100 field.

Example: 100 0 Minister Faust

On label: FICTION Minister Faust

Names with spaces between letters

If the last name contains a space between letters, leave in if the total number of characters does not exceed 8 characters Otherwise, remove the space to include 8 characters in the cutter but maintain capital letters.

Example: De Palma [De Palma]. Example: VanDraan [Van Draanen]

Numerals as Cutters

Spell out

Example: 101 Dalmatians the cutter will be One

Title Main Entry

Use first non-article word of title. If first word is a number, then use first word of the number spelled out.

Titled Persons (dagger “c”)

For persons with titles in the subfield “c” of the 600 field, use up to 8 characters of the first word of the title in the subfield c.

Dates

Add month of inventory and the date for all circulating titles that are copyrighted during the current year. Use the copyright date of the English translation for foreign titles. Do not add dates to titles in the public domain, known to have been published/copyrighted at an earlier date in the same edition by various publishers, or display earlier copyrights in the same edition in publication information.

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When copyright dates appear for the following year, use month of inventory and current year until Dec. 31 of current year. For example: A book is published September 2010 and received for cataloging in September 2010, but copyrighted 2011. The 092 fields and spine label will use 09/2010.

Annual serial publications use date of volume without month for spine date.

Example: The best science fiction and fantasy of the year

SCIFI Best 2007

Volume Numbering

For circulating and non circulating materials, this is generally only used on the spine labels when present on the material and the decision is made to use the volume numbering for shelving purposes. Some examples include encyclopedia sets or graphic novels that have the same title, are not part of a series, have the same author, and have a volume number.

Double Cutters

If a series is written by more than one author, check if a series double cutter exists in the catalog for that series title. Alert cataloger if multiple authors write for a particular series and no double cutter exists.

Series included:

DRAGONLANCE This has multiple authors and series involved. Bib record format: i.e. ADI-7261

STAR WARS This has multiple authors and series involved. Bib record format: i.e. ADF-0803 (Star wars)

STAR TREK This has multiple authors and series involved. Bib record format: i.e. ADE-1306 (Star trek)

092 Call number

Cutter double cutter in all caps. Cutter for the author of the book in hand:

SCIFI SCIFI SCIFI DRAGONLA STARWARS STARTREK Niles Allston David Douglas Aaron Peter 09/2002 09/2002 09/2001

Use author of the book in hand. The other creators for a series will be added author entries if listed in the title page transcription

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. Example:

100 10 Perry, Steve. 245 10 Cybernation / ‡c created by Tom Clancy and Steve Pieczenik ; written by Steve Perry.

100/110/111 Author

Verify the main entry. If there is more than one edition of a title, verify that all editions have the same main entry.

Author writing as

If a title page has the phrase Author writing as Author 2nd name, use the first name for the 100 entry.

Example: Jayne Ann Krentz writing as Jayne Castle

Krentz is the name to use in the 100 field. Castle is entered as an added author in the 700 field.

Recall other copies of the title already in the catalog to change to current name on that title.

Novels where the author displayed on the cover is not the author

The examples are Net Force, Op-center, and Power Plays which are series that have Tom Clancy prominently displayed on the cover, but the book is actually written by another author (not Tom Clancy). Books in these types of series will be double cuttered by the series first and then by the author of that particular title.

Each record will also have a 490 Series Note for the series on the bibliographic record.

Example: Net Force (Series), Op-center (Series), or Power plays (Series)

Posthumous publications of an author

If the deceased author is identified as the author of a work published posthumously, use the author in the 100 field and make 7XX added entries for any additional authors. If another author continues a series, character, story line etc. begun by the deceased author, use the new author in the 100 field, if identified as the actual writer of the book. If the deceased author is noted on the book, make a 7XX added entry in the record.

Books containing more than one title

For books containing more than one title verify which of the following circumstances apply to the book in hand. Follow the procedures which apply to the title in hand.

Collective title/same author

The bib record will be an author main entry with the collective title in the 245 field. For up to four titles list each title in a 740 title added entry. Do not use initial articles in the 740 field. The

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first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note.

More than one title/No collective title/same author

The bib record will be an author main entry. The title field (245) will contain the first title. For four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field. The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note.

Collective title/different authors

These books will be cataloged in the appropriate genre under title main entry. The title field (245) will contain the collective title. For four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field. The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note.

No collective title/different authors

These books will be cataloged in the appropriated genre under title main entry for the first listed title. The title field (245) will contain the first listed title. For four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field. The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note.

130 Uniform Title

Change to a 730.

240 Uniform Titles

Change to a 246, indicators 30, if the title contains a portion of the title in the 245.

Change to a 246, indicators 3 blank, if it represents a previous title.

All foreign titles should be in the 246 field with indicators 31.

Foreign titles with initial articles are repeated in 246 fields one with and one without the initial article.

Delete all other subfields and ending punctuation.

Example in OCLC: 240 10 El general en su laberinto. ‡l English 245 14 The general in his labyrinth /|cGabriel García Márquez ; translated from the Spanish by Edith Grossman.

Example in Sirsi: 245 14 The general in his labyrinth /|cGabriel García Márquez ; translated from the Spanish by Edith Grossman. 246 31 General en su laberinto 246 31 El general en su laberinto

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Delete the following: Works, Selection, Prose or other generic titles.

245 Title

The title, subtitle, other title information and statement of responsibility must match exactly the title information as it appears on the title page or equivalent substitute.

The exception is when a series title or other head of title information is in the 245 field, subfield “a”. In this instance only the unique title is kept in the 245 subfield “a”. The series/head of title information is moved to the 246 field and combined with the unique title.

When the series title or other head of title information is present there must also be a 490 field. You may have more than one series entry per title. It is possible that not all series will have authority records.

Examples:

Title Page:

Star trek new frontier Gateways Book six of seven Cold wars Peter David

245 10 Cold wars‡h[#6]/ ‡c Peter David 246 3 Star trek new frontier Gateways, ‡pCold wars 246 3 Star trek new frontier, ‡pCold wars 246 3 Gateways, ‡pCold wars

490 1 Star trek, new frontier 490 1 Gateways (Pocket Books) ; ‡v book 6

830 0 Star trek, new frontier. 830 0 Gateways (Pocket Books) ; ‡v book 6.

Title Page:

Tom Clancy’s Net Force Cybernation Created by Tom Clancy and Steve Pieczenik Written by Steve Perry

245 10 Cybernation / ‡c created by Tom Clancy and Steve Pieczenik ; written by Steve Perry.

246 3 Tom Clancy's Net Force, ‡pCybernation

490 0 Net Force

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Title Page:

A star shines over Mt. Morris Park Henry Roth

In the above example there is not mention of the series on the title page. However on the cover the series is “Mercy of a rude stream”. In this case you add a 246 with the series title and a 490 series entry to the bibliographic record (include the volume number if available).

Example: 245 12 A star shines over Mt. Morris Park‡h[#1] 246 3 Mercy of a rude stream.‡nv.1, ‡pA star shines over Mt. Morris Park

490 1 Mercy of a rude stream ; ‡v v.1 800 1 Roth, Henry. ǂt Mercy of a rude stream ; ‡v v.1

“h” subfield in the 245 field

If the material has a series volume number, add a subfield “h” with the number in brackets. It is inserted after the “a” subfield, and before the punctuation preceding the “b” or “c” subfields. When an “h” subfield is necessary, it follows the “n” and “p” subfields. These subfields also precede the “b” and “c” subfields.

Example: 245 12 A light in the window ‡h[#2] / ‡c Jan Karon.

490 1 Mitford years ; ‡v[02] 800 1 Karon, Jan, ǂd 1937- ǂt Mitford years ; ‡v[02].

“n” subfield in the 245 field

The “n” subfield generally occurs in 245 field when the “a” subfield of the 245 is not unique and the only difference is numbering which does not signify a part.

When an “h” subfield is necessary, it follows the “n” subfield, but precedes the “b” subfield. Since the numbering is in the “n” subfield, it is unnecessary to enter the numbering in the h subfield.

For searching and formatting for the hit list, the contents of the “n” subfield should be standardized for the titles within a run. The volume number in the subfield “n” is included in the call number in the 092 field and is formatted according to the instructions in the Volume field guidelines.

Example

245 10 Id _entity. ‡nVol. 1 ‡h[graphic] 245 10 Id_entity. ‡nVol. 2 ‡h[graphic]

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245 10 Id_entity. ‡nVol. 3 ‡h[graphic]

“p” subfield in the 245 field

One configuration is an ‘a’ subfield with a non-unique title and a unique subtitle in a p subfield in the OCLC record. Graphic novel series and television series are some of the materials that may have this configuration of title.

When an “h” subfield is necessary, it follows the “p” subfield, but precedes the “b” subfield.

Use the unique title of book in hand in title field for the 245 title for JCL catalog.

On title page: Reborn! 15 Blood of the Vongola II

In OCLC: Reborn! ǂn 15, ǂp Blood of the Vongola II

For JCL, edit 245:

245 10 Blood of the Vongola II ǂh [graphic #15] /‡cstory & art by Akira Amano

246 3 Reborn! ǂn Vol.15, ǂp Blood of the Vongola II

246 Varying form of title

If any varying titles appear on the item, use a 246 and the appropriate indicators. Do not add varying titles that repeat the exact wording of the 245 and additional material after it.

If title in 245 fields includes an ampersand, add a 246 with ampersand replaced with the word “and” and vice versa.

Use 246, indicators 30, if the title contains a portion of the title in the 245.

Use 246, indicators 3 blank, if it represents a previous title.

All foreign titles should be in the 246 field with indicators 31.

Foreign titles with initial articles are repeated in 246 fields with and without the initial article.

Delete all other subfields and ending punctuation.

Example in OCLC: 240 10 El general en su laberinto. ‡l English 245 14 The general in his labyrinth /|cGabriel García Márquez ; translated from the Spanish by Edith Grossman.

Example in Sirsi: 245 14 The general in his labyrinth /|cGabriel García Márquez ; translated from the Spanish by Edith Grossman. 246 31 General en su laberinto

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246 31 El general en su laberinto

250 Edition

Edition statements must match exactly the information appearing on the item, except that abbreviations as prescribed in AACR2 Rev. may be used. If more than one edition statement appears in the book, list one in the 250 field, and the others in separate note fields indicating source of information.

JCL prefers the edition statement appearing in the following hierarchy:

1. Title page 2. Title page verso 3. First page of cover (front cover) ** 4. Elsewhere on cover ** 5. Preface/Introduction ** 6. Jacket **

** Edition information found on these sources must appear in brackets.

Retain but do not add first edition statements:

Examples: 1st ed., 1st U.S. ed., 1st Harter ed.

260 Publication

Verify place of publication, publisher and dates against information for the item in hand.

For works with multiple dates: Generally ignore printing dates, when publication dates and copyright dates are available. For any situations not covered by this list, review AACR2, Rev. 1.4F.

If a publication date is on the title page and it matches the copyright date on the verso, use the publication date. Example — ǂc 2007.

If a date is with the edition statement, and it matches the copyright date on the verso, use this date. Example — ǂc 2007.

If a publication date is available and it differs from the copyright date, use both dates. Example - -ǂc 2007, c2005.

ADAPTED – Use the adaptation date. Text has been changed.

EDITED – Check with a cataloger on this one. Most likely you will use the most recent copyright date. However, this depends on how much the material was changed from the original edition.

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NEW FOREWORD – If a book contains a new foreword that has been copyrighted, and that copyright date is different than the copyright date of the book, use the date that the foreword was copyrighted as the publication date and keep the original copyright date on the record. Example: 2007, c1939.

PUBLISHING DATE AND COPYRIGHT DATE – If a book has a publishing date and a copyright date, the publishing date comes first, and the copyright date second. Ignore printing dates. Example: 2000, c1999.

RENEWED – If the copyright date has been renewed, use the original copyright date.

REPRINTS – If the fixed field has an “r: (reprint) in the Date tp subfield, the dates subfield must contain 2 dates. The 260 field has just one date, the most current date, generally the publication date of the work in hand.

RESTORED – Use the original copyright date, not the restored date.

REVISED – If the copyright date is revised then, use the revised copyright date.

TRANSLATION – Use the translation copyright date.

TWO COPYRIGHT DATES SEPARATED BY A COMMA – If two copyright dates separated by a comma; use the second date, if the material is non-fiction. If the book is fiction, then determine if the material has been changed. If there are changes, then use the second date.

300 Description

Pagination, including preliminary paging and illustration statements and size (cm.) must agree exactly with the book in hand.

4XX/8XX Series

Verify if the series authority record for a series title exists in the catalog. If there is an authority record in Sirsi, the 490 field should be a transcription of the series as displayed on the book. Edit or add the 8XX field to match the authorized heading. If there is one series title that covers all publishers and formats, use that series heading in all existing records. If there are multiple series authority records for different formats or different publishers use the specific series for the matching format or publisher when available.

Volume Numbers – “v” subfield

Add numbering of volume, if available in subfield “v” to 490 and 8XX fields.

Example: 490 1 The Californians ; ‡v bk. 4 800 1 Wick, Lori. ‡t Californians ; ‡v bk. 4.

If there is no series authority record available in Sirsi or OCLC, add a 490 field, first indicator 0, second indicator blank, subfield “a” SERIES to bibliographic record. Series with no authority record will remain in the bibliographic record as a 490 with first indicator 0. Once an authorized series authority record is

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entered, the 490 0 SERIES will be deleted and series notes will be edited to match the form in the authority record.

Example: 490 0 SERIES

Place all titles in a fiction series in the same genre (e.g. Fiction, Mystery, Science fiction).

Leave all series notes in a record. However, if an authority record instructs “use as quoted note” for a phrase coded as a series, edit the contents of the 4XX/8XX fields present in a record into a single 500 title note field.

Example:

130: 0|aHamish Macbeth mystery 643: |aNew York :‡bMysterious Press 667: |aGive as a quoted note. 670: |aDeath of an addict, c1999: ‡b (A Hamish Macbeth mystery)

For JCL catalog, change any 490/8XX notes in OCLC record to:

500 “A Hamish Macbeth mystery.”

490 (Unverified series)

The 490 is a descriptive field and should match the wording available for the series statement. First indicator is 0, second indicator blank

Example: 490 0 Heiress in London ;|v02

490/800 fields

In 490 field, the first indicator is 1; second indicator blank. In the 800 field, the first indicator is usually 1, second indicator is blank.

Example: 490 1 The Californians ; ‡v bk. 4 800 1 Wick, Lori. ‡t Californians ; ‡v bk. 4.

490/830 fields

In 490 field, the first indicator is 1; second indicator blank. In the 830 field, the first indicator is blank, second indicator is 0.

Example: 490 1 Star wars 830 0 Star wars (Bantam Books (Firm)

500 Notes

Add notes for previous publication of title, if coded as “r” in the Date tp.

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Example: 500 Originally published: Hour of redemption : the Ranger raid on Cabanatuan. New York : Manor Books, c1978.

504 Bibliography, etc., Notes.

Add note for bibliographical references and index if warranted.

521 Target Audience note.

Do not add, edit or delete.

505 Formatted Contents Notes

Verify the accuracy of content notes. Add content notes, as needed, for volume titles for multi-volume sets. Retain all content notes and add them for short story collections, if not provided. Add enhanced contents notes, as needed for multiple titles contained in one or more volumes. Add up to 50 titles. If adding complete contents use 505 , indicators 00. Change unformatted notes to formatted notes.

Example: 505 00 ‡t Love and peril / ‡r the Marquis of Lorne -- ‡t To be or not to be / ‡r Mrs. Alexander – The ‡t melancholy hussar / ‡r Thomas Hardy.

If adding only partial contents, use indicators 20.

505 Unformatted Contents Notes

Example: 505 0 CONTENTS: Daughter of invention / Julia Alvarez -- The Mambo Kings play songs of love / Oscar Hijueolos -- Silent dancing / Judith Ortiz-Cofer -- The moths / Helena Maria Viramontes -- Un hijo del sol / Genaro Gonzalez -- An apology to the moon furies / Ed Vega -- The ruins / Patricia Perciado Martin -- The closet / Denise Chavez -- Alien turf / Piri Thomas -- The day the Cisco Kid shot John Wayne / Nash Candelaria -- Mr. Mendelson / Nicholas Mohr -- On the road to Texas : Pete Fonseca / Tomas Rivera -- Kipling and I / Jesus Colon -- The Hammon and the beans / Americo Paredes -- Pocho / Jose Antonio Villareal – The autobiography of a brown buffalo / Oscar "Zeta" Acosta – First communion / Edward Rivera -- Brother Imas / Roland Hinojosa -- Golden glass / Alma Villanueva -- My father's flag / J. L. Torres -- Being mean / Gary Soto -- People should not die in June in south Texas / Gloria Anzaldua -- The monkey garden / Sandra Cisneros -- The apple orchard / Rudolfo A. Anaya -- Aria / Richard Rodriguez.

520 Summary Notes

Verify the accuracy of the summary notes.

Be sure to retain if overlaying or updating an Olathe record.

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538 System requirements

Delete if accompanying materials are discarded.

6XX SUBJECT ACCESS

General Principles

The assignment of subject headings to individual works of fiction is intended to provide the average public library user with an additional method of selecting recreational reading.

Headings should be assigned only as they come readily to mind after a superficial review of the work being cataloged.

Whenever possible, make the subject headings match between multiple records for the same title.

Use LCSH headings with second indicator of 0 for 600, 610, 630, 650, 651 fields

Delete all subject-heading fields with second indicators of 2, 3, 4, 5, 6, 7, 8.

A minimum of one subject heading is required for all items. Two to four subject headings are preferred. If record has only 2 subject headings, JCL prefers only one be a genre heading.

Form/genre headings indicate what the work is rather than what it is about. Select an appropriate genre heading or headings, such as Love stories; Science fiction, Mystery fiction, War stories, etc. Generally assign no more than one or two genre headings, expressing only the primary genre(s) of the work. If genre headings match an LCSH heading of a 150 or 155, use that heading.

Topical Access -- Assign headings for specific topics that are the focal point of an individual literary work. Assign headings only for topics that have been made explicit by the author or publisher, such as those topics that are mentioned in the title, series, introductory matter, dust jacket or other prominent location. The purpose of the topical heading is to provide access for those topics that distinguish the work from most other works. Do not assign headings for vague and general topics, such as fate, evil, belief, psychology, interpersonal relations, emotions, social customs or community life. Assign only the most specific heading that is appropriate. Normally no more than one or two topical headings need to be assigned.

650 0 White, Blanche (Fictitious character) ‡v Fiction. 650 0 African American women ‡v Fiction. 650 0 Women detectives ‡v Fiction. 650 0 Caterers and catering ‡v Fiction. 651 0 North Carolina ‡v Fiction. 655 0 Science fiction.

Individual Characters -- If the work prominently features a real person, a legendary character, other major character not created by the author of the work assign a subject heading for the name of the character with appropriate subdivision such as – Fiction.

If the primary character is a fictitious character created by the author, assign a subject heading only if the character appears in three or more wore works. Consider the character to appear prominently if it is integral to the story line, if the name is included either in the title or a series-like statement, or if there is a possibility that patrons may seek the work based on the character.

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Classes of persons -- A heading may also be assigned for the class of persons to which the primary character belongs, if that class of persons is established and is likely to be sought by the typical public library user., for example, women detectives, College teachers, Private investigators. , Domestics, etc.

Setting -- Assign a subject heading for a place, event, or time period that is featured prominently in an individual work., or when it is judged to be important for retrieval. Assign these headings only if the place or time is significant. Generally do not assign headings for a time period that is contemporaneous to the period in which the work was written, for example, do not express the 19th century setting of a work that was written in the 19th century. Generally do not assign a heading for the country in which the work is set, when that country corresponds to the country in which the author lives. Assign a subject for an imaginary place or organization only if the place appears in three or more works. Fictitious places generally use the parenthetical qualifier (Imaginary place).

If other editions of a title exist in the database, copy those headings to the bibliographic record. Another source of possible subject headings is bibliographic records for sound recordings of the title in hand, either on SIRSI or OCLC if they are not readily available on the print record.

Guidelines for deleting the United States subdivision

Instances where you leave in the subdivision in all formats and levels:

A complete subdivision phrase: ‡z United States ‡x States

History subject headings: 650 0 Cities and towns ‡z United States ‡x History.

Foreign relation documents such as treaties or other documents that display reciprocal agreements between the United States and another country.

Travel: Example: 650 0 Cities and towns ‡z United States ‡v Guidebooks.

If a topic heading with a sub-field ‡z United States is a cross-reference to one or more headings in our local system, keep the subdivision in the heading.

Otherwise the subdivision ‡z United States can be deleted from all other topical headings (650 indicators blank 0). If possible, avoid using ‡z United States for fiction headings. You should instead use the state or the city/state geographical sub-division. State or the city/state geographical field is 651, indicators blank 0. If in doubt, please consult a cataloger.

Biographical subject headings: 650 0 Artists ‡z France ‡x Biography.

When the biography is about a person who lives in the United States, you may delete the United States from the 650 field.

NOTICE THIS ONLY PERTAINS TO UNITED STATES AS A SUB-DIVISION IN A 650 FIELD. DO NOT DELETE UNITED STATES WHEN IT APPEARS AS A 651 ‡a.

700 Joint authors or responsible persons.

Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF, establish the name according to the title page for personal names or AACR2 Rev. Guidelines for corporate/conference names.

Do not keep author/title by using delimiter “t” (except in music collections and analytics).

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Add 700 fields for the following:

Second and third authors First author/contributor mentioned when there are four or more authors. Editors Illustrators

710 Corporate Name.

Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF, establish the name according to the title page for personal names or AACR2 Rev. Guidelines for corporate/conference names

If the publisher is obvious, such as McGraw-Hill, delete.

730 Uniform Title

Leave in and delimiter as necessary (130 usually becomes a 730).

740 Added Entry–Uncontrolled Related/Analytical Title

If all the stories are by the same author, add 740 title added entries up to a number of 4.

Use only first indicator 0, using no articles.

Analytical titles: An independent work contained within the item being cataloged. Leave in the dagger t. The first indicator reflects the number of non-filing characters. This indicator will be 0, reflecting JCL’s policy of excluding articles in a 740 fields. The second indicator reflects that it is an analytical title, and will be 2 (indicators 02 for this field).

800 Series Added Entry --Personal Name

Should have accompanying 490 1 field. If series is not authorized, be sure to add 490 0 SERIES note to record.

830 Series Added Entry – Uniform Title.

Should have accompanying 490 1 field. If series is not authorized, be sure to add 490 0 SERIES note to record.

856 Electronic Location and Access

Leave in. However, remove any duplicated or incomplete 856 fields.

INVENTORY

NEW CALL NUMBER: USE WHAT IS IN THE 092 FIELD CLASS SCHEME: ASIS LIBRARY: CENTRAL

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ITEM ID: BAR CODE NUMBER PRICE: Use the retail price

TYPE: BOOK HOME LOCATION: ONSHELF ITEM CAT 1: SCIFIC ITEM CAT 2: ADULT NUMBER OF PIECES: 1

CIRC NOTE: If the item includes different media, list the different parts in the CIRC NOTE in caps.

If a booklet has more than 10 pages it is counted as a piece

Example: 1 CD, 1 DVD

On label, the parts are listed on separate lines. When possible keep a space between parts and date

SCIFI Last name First name Month/year

1 CD 1DVD

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Adult Western SPINE LABEL FORMAT

MINIMUM MARC FIELDS: WESTERN 020 ISBN and Price Last name 092 Classification First name 100 Author Month/year 245 Title 260 Publication distribution # & types of 300 Physical description parts 4XX Series (if applicable) 6XX Subject headings 7XX Author (if applicable) 800 Series (if applicable)

POLICY:

Classify collections of western stories by different authors in WESTERN.

Include both single works and collections of stories by the same author

Books with accompanying materials.

If a book comes with CD, DVD, diskette, or other accompanying materials, determine if the material is integral to the story in the book and if the book and accompanying material can be successfully circulated.

Discard material if it is only advertising or publisher’s catalog. If all accompanying materials are discarded, remove all notes and physical description referring to the accompanying materials.

Example: 500 Book with CD. [Delete if items are not kept]

If materials are kept, also list in Circ note of item record: 1 BOOK, 1 CD

Fixed Field

Dat tp s single date r reprint/reissue date and original date t for publication date and copyright date

A complete list of date codes is in OCLC Bibliographic Formats and Standards.

Variable fields

006 Additional Material Characteristics

Delete any 006 fields, if you delete the accompanying material.

007 Physical description fixed field

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Delete any 007 fields, if you delete the accompanying material.

020 ISBN

Subfield a: Verify that the ISBN in the record matches the publisher and format. If the ISBN does not match the ISBN on the on order record, verify which ISBN is correct for the title in hand. Leave only the correct ISBN in record.

Subfield c: Add the correct price, when available.

If the price on the paper work is for a volume set, you need to determine the price for each volume. To find the price for each volume, take the set price and divide this amount by the number of volumes in the set. This will give you the price for each volume. This amount is entered on price subfield in the item record when the volumes are inventoried.

Adding ISBN numbers for paperbacks to a bibliographic record

Add the ISBN for the paperback copy when linking them to the same record as the hardback copy. Put (pbk.) after the ISBN number, and include the price in the subfield “c”.

Paperbacks may be added to a record for the hardback, when the title, subtitle/other title information, statement of responsibility, copyright date, edition and illustrator match exactly the title information as it appears on the bibliographic record.

Remove any ISBN which is not on current copy in hand, since this may retrieve a different title and generate duplicate reports.

Field does not end with a period.

09X

Use only one 092 field in the record. Delete all other 09X fields.

092 Local Call Number

Subfield a: WESTERN, author’s last name, author’s first name or initials and date of publication, if necessary. Add month of inventory and the date for all circulating titles that are copyrighted during the current year. Use the copyright date of the English translation for foreign titles.

When copyright dates appear for the following year, use month of inventory and current year until Dec. 31 of current year. For example: A book is published September 2010 and received for cataloging in September 2010, but copyrighted 2011. The 092 fields and spine label will use 09/2010.

Example: WESTERN Hogan Ray 01/2007

CUTTERING POLICIES

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It is not common for Western titles, but if a series is written by more than one author, check if a series double cutter exists in the catalog for that series title. Alert cataloger if multiple authors write for a particular series and no double cutter exists.

The author cutter is determined from the 1XX field of author main entry or the 245 field of title main entry with exceptions for individual biographies and some series.

For fiction (all genres), the author cutter is limited to the first 8 characters of the author’s surname and first name taken from the authorized form in the 100 field. Do not include middle initials (unless initials are the only form of a given name in the authority record) or dates of the author. Do not leave spaces between the initials.

The first name or initial(s) are on the line after the surname on the spine label.

If the material is title entry, limit the cutter to the first 8 characters of the first non-article word of the title.

Use upper and lower case letters appropriately.

Consult label formats when editing the 092 field.

Abbreviations

Spell out the first word of the abbreviation, up to the first eight characters.

Acronyms

Use up to the first eight characters of the acronym. Eliminate spaces and punctuation, but use the case of the acronym.

Apostrophes and Hyphens

Leave apostrophes and hyphens out.

Diacritics

Take out diacritics for the 092 field and on the spine labels.

Dr., St., Mr., and Mrs.

Do not spell out, unless it is spelled out on the title. Always retain the period after Dr., St., Mr. and Mrs. Run the letters together if there are more than 8 characters in a name.

Example: St. John StAndrew (no spacing between letters)

Hyphenated Double Surname

For a hyphenated double surname run the entire name together with no hyphen or spacing. Capitalize the first letter of the second surname. Limit the number of characters to eight letters.

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Example: Surname: Garcia-Marquez Cutter: GarciaMa

Un-hyphenated Double Surname

For an un-hyphenated double surname run the name together with no spacing. Capitalize the first letter of the second name. Limit the number of characters to eight letters.

Example: Surname: Lomas Garcia Cutter: LomasGar

Initials in cutters

Do not leave spaces between initials, such as Stine R.L.

Example: 100 1 Stine, R.L.

On label: FICTION Stine R.L.

Names in direct order

For names in direct order, use up to the first 8 characters of the author’s name, using up to the first two parts of the name taken from the authorized form in 100 field.

Example: 100 0 Minister Faust

On label: FICTION Minister Faust

Names with spaces between letters

If the last name contains a space between letters, leave in if the total number of characters does not exceed 8 characters Otherwise, remove the space to include 8 characters in the cutter but maintain capital letters.

Example: De Palma [De Palma]. Example: VanDraan [Van Draanen]

Numerals as Cutters

Spell out

Example: 101 Dalmatians the cutter will be One

Title Main Entry

Use first non-article word of title. If first word is a number, then use first word of the number spelled out.

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Titled Persons (dagger “c”)

For persons with titles in the subfield “c” of the 600 field, use up to 8 characters of the first word of the title in the subfield c.

Dates

Add month of inventory and the date for all circulating titles that are copyrighted during the current year. Use the copyright date of the English translation for foreign titles. Do not add dates to titles in the public domain, known to have been published/copyrighted at an earlier date in the same edition by various publishers, or display earlier copyrights in the same edition in publication information.

When copyright dates appear for the following year, use month of inventory and current year until Dec. 31 of current year. For example: A book is published September 2010 and received for cataloging in September 2010, but copyrighted 2011. The 092 fields and spine label will use 09/2010.

Annual serial publications generally use date of volume without month for spine date.

Example: Best stories of the American West.

WESTERN Best 2006

Volume Numbering

For circulating and non circulating materials, this is generally only used on the spine labels when present on the material and the decision is made to use the volume numbering for shelving purposes. Some examples include encyclopedia sets or graphic novels that have the same title, are not part of a series, have the same author, and have a volume number.

Double Cutters

If a series is written by more than one author, check if a series double cutter exists in the catalog for that series title. Alert cataloger if multiple authors write for a particular series and no double cutter exists.

Known series to date include:

Series created by Tom Clancy and Steve Pieczenik, but continued by different authors

Tom Clancy’s Net Force Tom Clancy’s Op-center Tom Clancy’s Power plays Tom Clancy’s Splinter cell

Cutter for series in all caps Cutter for author of book in hand

FICTION FICTION FICTION NETFORCE OPCENTER POWERPLA

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Perry Rovin Preisler Steve Jeff Jerome 09/2001 09/2002 09/2002

Use author of the book in hand. Tom Clancy and Steve Pieczenik, the other creator for series will be added author entries. Use them in author field only if they actually wrote the book in hand.

100 10 Perry, Steve. 245 10 Cybernation / ‡c created by Tom Clancy and Steve Pieczenik ; written by Steve Perry.

100/110/111 Author

Verify the main entry. If there is more than one edition of a title, verify that all editions have the same main entry.

Author writing as

If a title page has the phrase Author writing as Author 2nd name, use the first name for the 100 entry.

Example: Jayne Ann Krentz writing as Jayne Castle

Krentz is the name to use in the 100 field. Castle is entered as an added author in the 700 field.

Recall other copies of the title already in the catalog to change to current name on that title.

Novels where the author displayed on the cover is not the author

The examples are Net Force, Op-center, and Power Plays which are series that have Tom Clancy prominently displayed on the cover, but the book is actually written by another author (not Tom Clancy). Books in these types of series will be double cuttered by the series first and then by the author of that particular title.

Each record will also have a 490 Series Note for the series on the bibliographic record.

Example: Net Force (Series), Op-center (Series), or Power plays (Series)

Posthumous publications of an author

If the deceased author is identified as the author of a work published posthumously, use the author in the 100 field and make 7XX added entries for any additional authors. If another author continues a series, character, story line etc. begun by the deceased author, use the new author in the 100 field, if identified as the actual writer of the book. If the deceased author is noted on the book, make a 7XX added entry in the record.

Books containing more than one title

For books containing more than one title verify which of the following circumstances apply to the book in hand. Follow the procedures which apply to the title in hand.

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Collective title/same author

The bib record will be an author main entry with the collective title in the 245 field. For up to four titles list each title in a 740 title added entry. Do not use initial articles in the 740 field. The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note.

More than one title/No collective title/same author

The bib record will be an author main entry. The title field (245) will contain the first title. For four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field. The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note.

Collective title/different authors

These books will be cataloged in the appropriate genre under title main entry. The title field (245) will contain the collective title. For four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field. The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note.

No collective title/different authors

These books will be cataloged in the appropriated genre under title main entry for the first listed title. The title field (245) will contain the first listed title. For four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field. The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note.

130 Uniform Title

Change to a 730.

240 Uniform Titles

Change to a 246, indicators 30, if the title contains a portion of the title in the 245.

Change to a 246, indicators 3 blank, if it represents a previous title.

All foreign titles should be in the 246 field with indicators 31.

Foreign titles with initial articles are repeated in 246 fields one with and one without the initial article.

Delete all other subfields and ending punctuation.

Example in OCLC: 240 10 El general en su laberinto. ‡l English 245 14 The general in his labyrinth /|cGabriel García Márquez ; translated from the Spanish by Edith Grossman.

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Example in Sirsi: 245 14 The general in his labyrinth /|cGabriel García Márquez ; translated from the Spanish by Edith Grossman. 246 31 General en su laberinto 246 31 El general en su laberinto

Delete the following: Works, Selection, Prose or other generic titles.

245 Title

The title, subtitle, other title information and statement of responsibility must match exactly the title information as it appears on the title page or equivalent substitute.

The exception is when a series title or other head of title information is in the 245 field, subfield “a”. In this instance only the unique title is kept in the 245 subfield “a”. The series/head of title information is moved to the 246 field and combined with the unique title.

When the series title or other head of title information is present there must also be a 490 field. You may have more than one series entry per title. It is possible that not all series will have authority records.

Examples:

Title Page:

Star trek new frontier Gateways Book six of seven Cold wars Peter David

245 10 Cold wars‡h[#6]/ ‡c Peter David 246 3 Star trek new frontier Gateways, ‡pCold wars 246 3 Star trek new frontier, ‡pCold wars 246 3 Gateways, ‡pCold wars

490 1 Star trek, new frontier 490 1 Gateways (Pocket Books) ; ‡v book 6

830 0 Star trek, new frontier. 830 0 Gateways (Pocket Books) ; ‡v book 6.

Title Page:

Tom Clancy’s Net Force Cybernation Created by Tom Clancy and Steve Pieczenik Written by Steve Perry

245 10 Cybernation / ‡c created by Tom Clancy and Steve Pieczenik ;

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written by Steve Perry.

246 3 Tom Clancy's Net Force, ‡pCybernation

490 0 Net Force

Title Page:

A star shines over Mt. Morris Park Henry Roth

In the above example there is not mention of the series on the title page. However on the cover the series is “Mercy of a rude stream”. In this case you add a 246 with the series title and a 490 series entry to the bibliographic record (include the volume number if available).

Example: 245 12 A star shines over Mt. Morris Park‡h[#1] 246 3 Mercy of a rude stream.‡nv.1, ‡pA star shines over Mt. Morris Park

490 1 Mercy of a rude stream ; ‡v v.1 800 1 Roth, Henry. ǂt Mercy of a rude stream ; ‡v v.1

“h” subfield in the 245 field

If the material has a series volume number, add a subfield “h” with the number in brackets. It is inserted after the “a” subfield, and before the punctuation preceding the “b” or “c” subfields. When an “h” subfield is necessary, it follows the “n” and “p” subfields. These subfields also precede the “b” and “c” subfields.

Example: 245 12 A light in the window ‡h[#2] / ‡c Jan Karon.

490 1 Mitford years ; ‡v[02] 800 1 Karon, Jan, ǂd 1937- ǂt Mitford years ; ‡v[02].

“n” subfield in the 245 field

The “n” subfield generally occurs in 245 field when the “a” subfield of the 245 is not unique and the only difference is numbering which does not signify a part.

When an “h” subfield is necessary, it follows the “n” subfield, but precedes the “b” subfield. Since the numbering is in the “n” subfield, it is unnecessary to enter the numbering in the h subfield.

For searching and formatting for the hit list, the contents of the “n” subfield should be standardized for the titles within a run. The volume number in the subfield “n” is included in the call number in the 092 field and is formatted according to the instructions in the Volume field guidelines.

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Example

245 10 Id _entity. ‡nVol. 1 ‡h[graphic] 245 10 Id_entity. ‡nVol. 2 ‡h[graphic] 245 10 Id_entity. ‡nVol. 3 ‡h[graphic]

“p” subfield in the 245 field

One configuration is an ‘a’ subfield with a non-unique title and a unique subtitle in a p subfield in the OCLC record. Graphic novel series and television series are some of the materials that may have this configuration of title.

When an “h” subfield is necessary, it follows the “p” subfield, but precedes the “b” subfield.

Use the unique title of book in hand in title field for the 245 title for JCL catalog.

On title page: Reborn! 15 Blood of the Vongola II

In OCLC: Reborn! ǂn 15, ǂp Blood of the Vongola II

For JCL, edit 245:

245 10 Blood of the Vongola II ǂh [graphic #15] /‡cstory & art by Akira Amano

246 3 Reborn! ǂn Vol.15, ǂp Blood of the Vongola II

246 Varying form of title

If any varying titles appear on the item, use a 246 and the appropriate indicators. Do not add varying titles that repeat the exact wording of the 245 and additional material after it.

If title in 245 fields includes an ampersand, add a 246 with ampersand replaced with the word “and” and vice versa.

Use 246, indicators 30, if the title contains a portion of the title in the 245.

Use 246, indicators 3 blank, if it represents a previous title.

All foreign titles should be in the 246 field with indicators 31.

Foreign titles with initial articles are repeated in 246 fields with and without the initial article.

Delete all other subfields and ending punctuation.

Example in OCLC: 240 10 El general en su laberinto. ‡l English

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245 14 The general in his labyrinth /|cGabriel García Márquez ; translated from the Spanish by Edith Grossman.

Example in Sirsi: 245 14 The general in his labyrinth /|cGabriel García Márquez ; translated from the Spanish by Edith Grossman. 246 31 General en su laberinto 246 31 El general en su laberinto

250 Edition

Edition statements must match exactly the information appearing on the item, except that abbreviations as prescribed in AACR2 Rev. may be used. If more than one edition statement appears in the book, list one in the 250 field, and the others in separate note fields indicating source of information.

JCL prefers the edition statement appearing in the following hierarchy:

1. Title page 2. Title page verso 3. First page of cover (front cover) ** 4. Elsewhere on cover ** 5. Preface/Introduction ** 6. Jacket **

** Edition information found on these sources must appear in brackets.

Retain but do not add first edition statements:

Examples: 1st ed., 1st U.S. ed., 1st Harter ed.

260 Publication

Verify place of publication, publisher and dates against information for the item in hand.

For works with multiple dates: Generally ignore printing dates, when publication dates and copyright dates are available. For any situations not covered by this list, review AACR2, Rev. 1.4F.

If a publication date is on the title page and it matches the copyright date on the verso, use the publication date. Example — ǂc 2007.

If a date is with the edition statement, and it matches the copyright date on the verso, use this date. Example — ǂc 2007.

If a publication date is available and it differs from the copyright date, use both dates. Example - -ǂc 2007, c2005.

ADAPTED – Use the adaptation date. Text has been changed.

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EDITED – Check with a cataloger on this one. Most likely you will use the most recent copyright date. However, this depends on how much the material was changed from the original edition.

NEW FOREWORD – If a book contains a new foreword that has been copyrighted, and that copyright date is different than the copyright date of the book, use the date that the foreword was copyrighted as the publication date and keep the original copyright date on the record. Example: 2007, c1939.

PUBLISHING DATE AND COPYRIGHT DATE – If a book has a publishing date and a copyright date, the publishing date comes first, and the copyright date second. Ignore printing dates. Example: 2000, c1999.

RENEWED – If the copyright date has been renewed, use the original copyright date.

REPRINTS – If the fixed field has an “r: (reprint) in the Date tp subfield, the dates subfield must contain 2 dates. The 260 field has just one date, the most current date, generally the publication date of the work in hand.

RESTORED – Use the original copyright date, not the restored date.

REVISED – If the copyright date is revised then, use the revised copyright date.

TRANSLATION – Use the translation copyright date.

TWO COPYRIGHT DATES SEPARATED BY A COMMA – If two copyright dates separated by a comma; use the second date, if the material is non-fiction. If the book is fiction, then determine if the material has been changed. If there are changes, then use the second date.

300 Description

Pagination, including preliminary paging and illustration statements and size (cm.) must agree exactly with the book in hand.

4XX/8XX Series

Verify if the series authority record for a series title exists in the catalog. If there is an authority record in Sirsi, the 490 field should be a transcription of the series as displayed on the book. Edit or add the 8XX field to match the authorized heading. If there is one series title that covers all publishers and formats, use that series heading in all existing records. If there are multiple series authority records for different formats or different publishers use the specific series for the matching format or publisher when available.

Volume Numbers – “v” subfield

Add numbering of volume, if available in subfield “v” to 490 and 8XX fields.

Example: 490 1 The Californians ; ‡v bk. 4

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800 1 Wick, Lori. ‡t Californians ; ‡v bk. 4.

If there is no series authority record available in Sirsi or OCLC, add a 490 field, first indicator 0, second indicator blank, subfield “a” SERIES to bibliographic record. Series with no authority record will remain in the bibliographic record as a 490 with first indicator 0. Once an authorized series authority record is entered, the 490 0 SERIES will be deleted and series notes will be edited to match the form in the authority record.

Example: 490 0 SERIES

Place all titles in a fiction series in the same genre (e.g. Fiction, Mystery, Science fiction, Western).

Leave all series notes in a record. However, if an authority record instructs “use as quoted note” for a phrase coded as a series, edit the contents of the 4XX/8XX fields present in a record into a single 500 title note field.

Example:

130: 0|aHamish Macbeth mystery 643: |aNew York :‡bMysterious Press 667: |aGive as a quoted note. 670: |aDeath of an addict, c1999: ‡b (A Hamish Macbeth mystery)

For JCL catalog, change any 490/8XX notes in OCLC record to:

500 “A Hamish Macbeth mystery.”

490 (Unverified series)

The 490 is a descriptive field and should match the wording available for the series statement. First indicator is 0, second indicator blank

Example: 490 0 Heiress in London ;|v02

490/800 fields

In 490 field, the first indicator is 1; second indicator blank. In the 800 field, the first indicator is usually 1, second indicator is blank.

Example: 490 1 The Californians ; ‡v bk. 4 800 1 Wick, Lori. ‡t Californians ; ‡v bk. 4.

490/830 fields

In 490 field, the first indicator is 1; second indicator blank. In the 830 field, the first indicator is blank, second indicator is 0.

Example: 490 1 Star wars

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830 0 Star wars (Bantam Books (Firm)

500 Notes

Add notes for previous publication of title, if coded as “r” in the Date tp.

Example: 500 Originally published: Hour of redemption : the Ranger raid on Cabanatuan. New York : Manor Books, c1978.

504 Bibliography, etc., Notes.

Add note for bibliographical references and index if warranted.

521 Target Audience note.

Do not add, edit or delete.

505 Formatted Contents Notes

Verify the accuracy of content notes. Add content notes, as needed, for volume titles for multi-volume sets. Retain all content notes and add them for short story collections, if not provided. Add enhanced contents notes, as needed for multiple titles contained in one or more volumes. Add up to 50 titles. If adding complete contents use 505 , indicators 00. Change unformatted notes to formatted notes.

Example: 505 00 ‡t Love and peril / ‡r The Marquis of Lorne -- ‡t To be or not to be / ‡r Mrs. Alexander – ‡t The melancholy hussar / ‡r Thomas Hardy.

If adding only partial contents, use indicators 20.

505 Unformatted Contents Notes

Example: 505 0 CONTENTS: Daughter of invention / Julia Alvarez -- The Mambo Kings play songs of love / Oscar Hijueolos -- Silent dancing / Judith Ortiz-Cofer -- The moths / Helena Maria Viramontes -- Un hijo del sol / Genaro Gonzalez -- An apology to the moon furies / Ed Vega -- The ruins / Patricia Perciado Martin -- The closet / Denise Chavez -- Alien turf / Piri Thomas -- The day the Cisco Kid shot John Wayne / Nash Candelaria -- Mr. Mendelson / Nicholas Mohr -- On the road to Texas : Pete Fonseca / Tomas Rivera -- Kipling and I / Jesus Colon -- The Hammon and the beans / Americo Paredes -- Pocho / Jose Antonio Villareal – The autobiography of a brown buffalo / Oscar "Zeta" Acosta – First communion / Edward Rivera -- Brother Imas / Roland Hinojosa -- Golden glass / Alma Villanueva -- My father's flag / J. L. Torres -- Being mean / Gary Soto -- People should not die in June in south Texas / Gloria Anzaldua -- The monkey garden / Sandra Cisneros -- The apple orchard / Rudolfo A. Anaya -- Aria / Richard Rodriguez.

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520 Summary Notes

Verify the accuracy of the summary notes.

Be sure to retain if overlaying or updating an Olathe record.

538 System requirements

Delete if accompanying materials are discarded.

6XX SUBJECT ACCESS

General Principles

The assignment of subject headings to individual works of fiction is intended to provide the average public library user with an additional method of selecting recreational reading.

Headings should be assigned only as they come readily to mind after a superficial review of the work being cataloged.

Whenever possible, make the subject headings match between multiple records for the same title.

Use LCSH headings with second indicator of 0 for 600, 610, 630, 650, 651 fields

Delete all subject-heading fields with second indicators of 2, 3, 4, 5, 6, 7, 8.

A minimum of one subject heading is required for all items. Two to four subject headings are preferred. If record has only 2 subject headings, JCL prefers only one be a genre heading.

Form/genre headings indicate what the work is rather than what it is about. Select an appropriate genre heading or headings, such as Love stories; Science fiction, Mystery fiction, War stories, etc. Generally assign no more than one or two genre headings, expressing only the primary genre(s) of the work. If genre headings match an LCSH heading of a 150 or 155, use that heading.

Topical Access -- Assign headings for specific topics that are the focal point of an individual literary work. Assign headings only for topics that have been made explicit by the author or publisher, such as those topics that are mentioned in the title, series, introductory matter, dust jacket or other prominent location. The purpose of the topical heading is to provide access for those topics that distinguish the work from most other works. Do not assign headings for vague and general topics, such as fate, evil, belief, psychology, interpersonal relations, emotions, social customs or community life. Assign only the most specific heading that is appropriate. Normally no more than one or two topical headings need to be assigned.

650 0 White, Blanche (Fictitious character) ‡v Fiction. 650 0 African American women ‡v Fiction. 650 0 Women detectives ‡v Fiction. 650 0 Caterers and catering ‡v Fiction. 651 0 North Carolina ‡v Fiction. 655 0 Detective and mystery stories.

Individual Characters -- If the work prominently features a real person, a legendary character, other major character not created by the author of the work assign a subject heading for the name of the character with appropriate subdivision such as – Fiction.

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If the primary character is a fictitious character created by the author, assign a subject heading only if the character appears in three or more wore works. Consider the character to appear prominently if it is integral to the story line, if the name is included either in the title or a series-like statement, or if there is a possibility that patrons may seek the work based on the character.

Classes of persons -- A heading may also be assigned for the class of persons to which the primary character belongs, if that class of persons is established and is likely to be sought by the typical public library user., for example, women detectives, College teachers, Private investigators. , Domestics, etc.

Setting -- Assign a subject heading for a place, event, or time period that is featured prominently in an individual work., or when it is judged to be important for retrieval. Assign these headings only if the place or time is significant. Generally do not assign headings for a time period that is contemporaneous to the period in which the work was written, for example, do not express the 19th century setting of a work that was written in the 19th century. Generally do not assign a heading for the country in which the work is set, when that country corresponds to the country in which the author lives. Assign a subject for an imaginary place or organization only if the place appears in three or more works. Fictitious places generally use the parenthetical qualifier (Imaginary place).

If other editions of a title exist in the database, copy those headings to the bibliographic record. Another source of possible subject headings is bibliographic records for sound recordings of the title in hand, either on SIRSI or OCLC if they are not readily available on the print record.

Guidelines for deleting the United States subdivision

Instances where you leave in the subdivision in all formats and levels:

A complete subdivision phrase: ‡z United States ‡x States

History subject headings: 650 0 Cities and towns ‡z United States ‡x History.

Foreign relation documents such as treaties or other documents that display reciprocal agreements between the United States and another country.

Travel: Example: 650 0 Cities and towns ‡z United States ‡v Guidebooks.

If a topic heading with a sub-field ‡z United States is a cross-reference to one or more headings in our local system, keep the subdivision in the heading.

Otherwise the subdivision ‡z United States can be deleted from all other topical headings (650 indicators blank 0). If possible, avoid using ‡z United States for fiction headings. You should instead use the state or the city/state geographical sub-division. State or the city/state geographical field is 651, indicators blank 0. If in doubt, please consult a cataloger.

Biographical subject headings: 650 0 Artists ‡z France ‡x Biography.

When the biography is about a person who lives in the United States, you may delete the United States from the 650 field.

NOTICE THIS ONLY PERTAINS TO UNITED STATES AS A SUB-DIVISION IN A 650 FIELD. DO NOT DELETE UNITED STATES WHEN IT APPEARS AS A 651 ‡a.

700 Joint authors or responsible persons.

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Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF, establish the name according to the title page for personal names or AACR2 Rev. Guidelines for corporate/conference names.

Do not keep author/title by using delimiter “t” (except in music collections and analytics).

Add 700 fields for the following:

Second and third authors First author/contributor mentioned when there are four or more authors. Editors Illustrators

710 Corporate Name.

Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF, establish the name according to the title page for personal names or AACR2 Rev. Guidelines for corporate/conference names

If the publisher is obvious, such as McGraw-Hill, delete.

730 Uniform Title

Leave in and delimiter as necessary (130 usually becomes a 730).

740 Added Entry–Uncontrolled Related/Analytical Title

If all the stories are by the same author, add 740 title added entries up to a number of 4.

Use only first indicator 0, using no articles.

Analytical titles: An independent work contained within the item being cataloged. Leave in the dagger t. The first indicator reflects the number of non-filing characters. This indicator will be 0, reflecting JCL’s policy of excluding articles in a 740 fields. The second indicator reflects that it is an analytical title, and will be 2 (indicators 02 for this field).

800 Series Added Entry --Personal Name

Should have accompanying 490 1 field. If series is not authorized, be sure to add 490 0 SERIES note to record.

830 Series Added Entry – Uniform Title.

Should have accompanying 490 1 field. If series is not authorized, be sure to add 490 0 SERIES note to record.

856 Electronic Location and Access

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Leave in. However, remove any duplicated or incomplete 856 fields.

INVENTORY

NEW CALL NUMBER: USE WHAT IS IN THE 092 FIELD CLASS SCHEME: ASIS LIBRARY: CENTRAL

ITEM ID: BAR CODE NUMBER PRICE: Use the retail price

TYPE: BOOK HOME LOCATION: ONSHELF ITEM CAT 1: WESTERN ITEM CAT 2: ADULT NUMBER OF PIECES: 1

CIRC NOTE: If the item includes different media, list the different parts in the CIRC NOTE in caps.

If a booklet has more than 10 pages it is counted as a piece

Example: 1 CD, 1 DVD

On label, the parts are listed on separate lines. When possible keep a space between parts and date

WESTERN Last name First name Month/year

1 CD 1DVD

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SPINE LABEL FORMAT LGPRINT Large Print Call # Last name MINIMUM MARC FIELDS: First name 020 ISBN and Price Month/year 092 Classification 100 Author # & types of 245 Title parts 260 Publication distribution 300 Physical description 4XX Series (if applicable) 6XX Subject headings 7XX Author (if applicable) 800 Series (if applicable)

CLASSIFICATION:

LGPRINT FICTION LGPRINT MYSTERY LGPRINT SCIFI LGPRINT WESTERN LGPRINT XXX,XXXX (NON FICTION) J LGPRINT XXXXXX (FICTION OR NONFICTION)

POLICY:

This monograph collection consists of fiction, science fiction, mystery, western and non-fiction works with large format type for easier reading for adults and youths.

Books with accompanying materials.

If a book comes with CD, DVD, diskette, or other accompanying materials, determine if the material is integral to the story in the book and if the book and accompanying material can be successfully circulated.

Discard material if it is only advertising or publisher’s catalog. If all accompanying materials are discarded, remove all notes and physical description referring to the accompanying materials.

Example: 500 Book with CD. [Delete if items are not kept]

If materials are kept, also list in Circ note of item record:

1 BOOK, 1 CD

Fixed Field

Dat tp s single date r reprint/reissue date and original date

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t for publication date and copyright date

Form d Large print (Required)

A complete list of date codes is in OCLC Bibliographic Formats and Standards.

Variable fields

006 Additional Material Characteristics

Delete any 006 fields, if you delete the accompanying material.

007 Physical description fixed field

Delete any 007 fields, if you delete the accompanying material.

020 ISBN

Subfield a: Verify that the ISBN in the record matches the publisher and format. If the ISBN does not match the ISBN on the on order record, verify which ISBN is correct for the title in hand. Leave only the correct ISBN in record.

Subfield c: Add the correct price, when available.

If the price on the paper work is for a volume set, you need to determine the price for each volume. To find the price for each volume, take the set price and divide this amount by the number of volumes in the set. This will give you the price for each volume. This amount is entered on price subfield in the item record when the volumes are inventoried.

Adding ISBN numbers for paperbacks to a bibliographic record

Add the ISBN for the paperback copy when linking them to the same record as the hardback copy. Put (pbk.) after the ISBN number, and include the price in the subfield “c”.

Paperbacks may be added to a record for the hardback, when the title, subtitle/other title information, statement of responsibility, copyright date, edition and illustrator match exactly the title information as it appears on the bibliographic record.

Remove any ISBN which is not on current copy in hand, since this may retrieve a different title and generate duplicate reports.

Field does not end with a period.

09X

Delete all other 09X fields.

092 Local Call Number

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LGPRINT is the prefix in the 092 field

For fiction titles use the appropriate genre form after LGPRINT in the 092—FICTION, MYSTERY, SCIFI, WESTERN, author, and date, as necessary. Add month of inventory and the date for all circulating titles that are copyrighted during the current year. Use the copyright date of the English translation for foreign titles.

When copyright dates appear for the following year, use month of inventory and current year until Dec. 31 of current year. For example: A book is published September 2010 and received for cataloging in September 2010, but copyrighted 2011. The 092 fields and spine label will use 09/2010.

Example: LGPRINT FICTION Flagg Fannie 01/2007

LGPRINT NON-FICTION

LGPRINT comes first in the 092 field

For non-fiction titles use the Dewy number followed by the author’s last name and date of publication, if necessary. Be sure to check for and use the same classification as the regular print edition if owned. Add month of inventory and the date for all circulating titles that are copyrighted during the current year. Use the copyright date of the English translation for foreign titles.

Example: LGPRINT 001.94 Keel 01/2007

LGPRINT BIOGRAPHIES

For biographies the 092 has the name of who the book is about and the author of the book. The name of who the book is about is taken from the 600 field on the bibliographical record. Author information comes from the 100 field.

Example: LGPRINT BIO ALCOTT L. Cheever 03/2011

JUVENILE LARGE PRINT

See manual for juvenile fiction and non-fiction large print. (Currently only an Olather Public Library collection)

CUTTERING POLICIES

It is not common for Fiction titles, but if a series is written by more than one author, check if a series double cutter exists in the catalog for that series title. Alert cataloger if multiple authors write for a particular series and no double cutter exists.

The author cutter is determined from the 1XX field of author main entry or the 245 field of title main entry with exceptions for individual biographies and some series.

For fiction (all genres), the author cutter is limited to the first 8 characters of the author’s surname and first name taken from the authorized form in the 100 field. Do not include middle initials (unless initials

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are the only form of a given name in the authority record) or dates of the author. Do not leave spaces between the initials.

The first name or initial(s) are on the line after the surname on the spine label.

If the material is title entry, limit the cutter to the first 8 characters of the first non-article word of the title.

Use upper and lower case letters appropriately.

Consult label formats when editing the 092 field.

Abbreviations

Spell out the first word of the abbreviation, up to the first eight characters.

Acronyms

Use up to the first eight characters of the acronym. Eliminate spaces and punctuation, but use the case of the acronym.

Apostrophes and Hyphens

Leave apostrophes and hyphens out.

Diacritics

Take out diacritics for the 092 field and on the spine labels.

Dr., St., Mr., and Mrs.

Do not spell out, unless it is spelled out on the title. Always retain the period after Dr., St., Mr. and Mrs. Run the letters together if there are more than 8 characters in a name.

Example: St. John StAndrew (no spacing between letters)

Hyphenated Double Surname

For a hyphenated double surname run the entire name together with no hyphen or spacing. Capitalize the first letter of the second surname. Limit the number of characters to eight letters.

Example: Surname: Garcia-Marquez Cutter: GarciaMa

Un-hyphenated Double Surname

For an un-hyphenated double surname run the name together with no spacing. Capitalize the first letter of the second name. Limit the number of characters to eight letters.

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Example: Surname: Lomas Garcia Cutter: LomasGar

Initials in cutters

Do not leave spaces between initials, such as Stine R.L.

Example: 100 1 Stine, R.L.

On label: LGPRINT FICTION Stine R.L.

Names in direct order

For names in direct order, use up to the first 8 characters of the author’s name, using up to the first two parts of the name taken from the authorized form in 100 field.

Example: 100 0 Minister Faust

On label: LGPRINT FICTION Minister Faust

Names with spaces between letters

If the last name contains a space between letters, leave in if the total number of characters does not exceed 8 characters Otherwise, remove the space to include 8 characters in the cutter but maintain capital letters.

Example: De Palma [De Palma]. Example: VanDraan [Van Draanen]

Numerals as Cutters

Spell out

Example: 101 Dalmatians the cutter will be One

Title Main Entry

Use first non-article word of title. If first word is a number, then use first word of the number spelled out.

Titled Persons (dagger “c”)

For persons with titles in the subfield “c” of the 600 field, use up to 8 characters of the first word of the title in the subfield c.

Dates

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Add month of inventory and the date for all circulating titles that are copyrighted during the current year. Use the copyright date of the English translation for foreign titles. Do not add dates to titles in the public domain, known to have been published/copyrighted at an earlier date in the same edition by various publishers, or display earlier copyrights in the same edition in publication information.

When copyright dates appear for the following year, use month of inventory and current year until Dec. 31 of current year. For example: A book is published September 2010 and received for cataloging in September 2010, but copyrighted 2011. The 092 fields and spine label will use 09/2010.

Annual serial publications generally use date of volume without month for spine date.

Example: Best American short stories

LGPRINT FICTION Best 2006

Volume Numbering

For circulating and non circulating materials, this is generally only used on the spine labels when present on the material and the decision is made to use the volume numbering for shelving purposes. Some examples include encyclopedia sets or graphic novels that have the same title, are not part of a series, have the same author, and have a volume number.

Volume Numbering

For circulating and non circulating materials, this is generally only used on the spine labels when present on the material and the decision is made to use the volume numbering for shelving purposes. Some examples include encyclopedia sets or graphic novels that have the same title, are not part of a series, have the same author, and have a volume number.

Double Cutters

If a series is written by more than one author, check if a series double cutter exists in the catalog for that series title. Alert cataloger if multiple authors write for a particular series and no double cutter exists.

Known series to date include:

Series created by Tom Clancy and Steve Pieczenik, but continued by different authors

Tom Clancy’s Net Force Tom Clancy’s Op-center Tom Clancy’s Power plays Tom Clancy’s Splinter cell

Cutter for series in all caps Cutter for author of book in hand

LGPRINT LGPRINT LGPRINT

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FICTION FICTION FICTION NETFORCE OPCENTER POWERPLA Perry Rovin Preisler Steve Jeff Jerome 09/2001 09/2002 09/2002

Use author of the book in hand. Tom Clancy and Steve Pieczenik, the other creator for series will be added author entries. Use them in author field only if they actually wrote the book in hand.

Example: 100 10 Perry, Steve. 245 10 Cybernation ‡h[large print] / ‡c created by Tom Clancy and Steve Pieczenik ; written by Steve Perry.

100/110/111 Author

Verify the main entry. If there is more than one edition of a title, verify that all editions have the same main entry.

Author writing as

If a title page has the phrase Author writing as Author 2nd name, use the first name for the 100 entry.

Example: Jayne Ann Krentz writing as Jayne Castle

Krentz is the name to use in the 100 field. Castle is entered as an added author in the 700 field.

Recall other copies of the title already in the catalog to change to current name on that title.

Novels where the author displayed on the cover is not the author

The examples are Net Force, Op-center, and Power Plays which are series that have Tom Clancy prominently displayed on the cover, but the book is actually written by another author (not Tom Clancy). Books in these types of series will be double cuttered by the series first and then by the author of that particular title.

Each record will also have a 490 Series Note for the series on the bibliographic record.

Example: Net Force (Series), Op-center (Series), or Power plays (Series)

Posthumous publications of an author

If the deceased author is identified as the author of a work published posthumously, use the author in the 100 field and make 7XX added entries for any additional authors. If another author continues a series, character, story line etc. begun by the deceased author, use the new author in the 100 field, if identified as the actual writer of the book. If the deceased author is noted on the book, make a 7XX added entry in the record.

Books containing more than one title

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For books containing more than one title verify which of the following circumstances apply to the book in hand. Follow the procedures which apply to the title in hand.

Collective title/same author

The bib record will be an author main entry with the collective title in the 245 field. For up to four titles list each title in a 740 title added entry. Do not use initial articles in the 740 field. The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note.

More than one title/No collective title/same author

The bib record will be an author main entry. The title field (245) will contain the first title. For four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field. The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note.

Collective title/different authors

These books will be cataloged in the appropriate genre under title main entry. The title field (245) will contain the collective title. For four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field. The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note.

No collective title/different authors

These books will be cataloged in the appropriated genre under title main entry for the first listed title. The title field (245) will contain the first listed title. For four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field. The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note.

130 Uniform Title

Change to a 730.

240 Uniform Titles

Change to a 246, indicators 30, if the title contains a portion of the title in the 245.

Change to a 246, indicators 3 blank, if it represents a previous title.

Change to a 246, indicators 31, if it represents a foreign language title. Delete all other subfields and ending punctuation.

Example in OCLC: 240 10 El general en su laberinto. ‡l English 245 14 The general in his labyrinth /|cGabriel García Márquez ; translated from the Spanish by Edith Grossman.

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Example in Sirsi: 245 14 The general in his labyrinth‡h[large print] /|cGabriel García Márquez ; translated from the Spanish by Edith Grossman. 246 31 General en su laberinto 246 31 El general en su laberinto

Delete the following: Works, Selection, Prose or other generic titles.

245 Title

The title, subtitle, other title information and statement of responsibility must match exactly the title information as it appears on the title page or equivalent substitute.

The exception is when a series title or other head of title information is in the 245 field, subfield “a”. In this instance only the unique title is kept in the 245 subfield “a”. The series/head of title information is moved to the 246 field and combined with the unique title.

When the series title or other head of title information is present there must also be a 490 field. You may have more than one series entry per title. It is possible that not all series will have authority records.

Examples:

Title Page:

Star trek new frontier Gateways Book six of seven Cold wars Peter David

245 10 Cold wars‡h[large print #6]/ ‡c Peter David 246 3 Star trek new frontier Gateways, ‡pCold wars 246 3 Star trek new frontier, ‡pCold wars 246 3 Gateways, ‡pCold wars

490 1 Star trek, new frontier 490 1 Gateways (Pocket Books) ; ‡v book 6

830 0 Star trek, new frontier. 830 0 Gateways (Pocket Books) ; ‡v book 6.

Title Page:

Tom Clancy’s Net Force Cybernation Created by Tom Clancy and Steve Pieczenik Written by Steve Perry

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245 10 Cybernation‡h[large print] / ‡c created by Tom Clancy and Steve Pieczenik ; written by Steve Perry.

246 3 Tom Clancy's Net Force, ‡pCybernation

490 0 Net Force

Title Page:

A star shines over Mt. Morris Park Henry Roth

In the above example there is not mention of the series on the title page. However on the cover the series is “Mercy of a rude stream”. In this case you add a 246 with the series title and a 490 series entry to the bibliographic record (include the volume number if available).

Example: 245 12 A star shines over Mt. Morris Park‡h[large print#1] 246 3 Mercy of a rude stream.‡nv.1, ‡pA star shines over Mt. Morris Park

490 1 Mercy of a rude stream ; ‡v v.1 800 1 Roth, Henry. ǂt Mercy of a rude stream ; ‡v v.1

“h” subfield in the 245 field

All graphic novels will have a GMD subfield “h” with “large print” in brackets.

Example: ‡h [large print]

It is inserted after the “a” subfield, and before the punctuation preceding the “b” or “c” subfields. It follows the “n” and “p” subfields. These subfields also precede the “b” and “c” subfields. If the material has a series volume number, add the number with the number symbol # to subfield “h” after the “large print” within the brackets.

Example: 245 12 A light in the window ‡h[large print #2] / ‡c Jan Karon.

490 1 Mitford years ; ‡v[02] 800 1 Karon, Jan, ǂd 1937- ǂt Mitford years ; ‡v[02].

“n” subfield in the 245 field

This subfield is not common in large print to date. The “n” subfield generally occurs in 245 field when the “a” subfield of the 245 is not unique and the only difference is numbering which does not signify a part.

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When an “h” subfield is necessary, it follows the “n” subfield, but precedes the “b” subfield. Since the numbering is in the “n” subfield, it is unnecessary to enter the numbering in the h subfield.

For searching and formatting for the hit list, the contents of the “n” subfield should be standardized for the titles within a run. The volume number in the subfield “n” is included in the call number in the 092 field and is formatted according to the instructions in the Volume field guidelines.

Example

245 10 Id _entity. ‡nVol. 1 ‡h[graphic] 245 10 Id_entity. ‡nVol. 2 ‡h[graphic] 245 10 Id_entity. ‡nVol. 3 ‡h[graphic]

“p” subfield in the 245 field

This subfield is not common in Large print to date. One configuration is an ‘a’ subfield with a non-unique title and a unique subtitle in a p subfield in the OCLC record. Graphic novel series and television series are some of the materials that may have this configuration of title.

When an “h” subfield is necessary, it follows the “p” subfield, but precedes the “b” subfield.

Use the unique title of book in hand in title field for the 245 title for JCL catalog.

On title page: Reborn! 15 Blood of the Vongola II

In OCLC: Reborn! ǂn 15, ǂp Blood of the Vongola II

For JCL, edit 245:

245 10 Blood of the Vongola II ǂh [graphic #15] /‡cstory & art by Akira Amano

246 3 Reborn! ǂn Vol.15, ǂp Blood of the Vongola II

246 Varying format of title

If any varying titles appear on the item, use a 246 and the appropriate indicators. Do not add varying titles that repeat the exact wording of the 245 and additional material after it.

If title in 245 fields includes an ampersand, add a 246 with ampersand replaced with the word “and” and vice versa.

Use 246, indicators 30, if the title contains a portion of the title in the 245.

Use 246, indicators 3 blank, if it represents a previous title.

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All foreign titles should be in the 246 field with indicators 31.

Foreign titles with initial articles are repeated in 246 fields with and without the initial article.

Delete all other subfields and ending punctuation.

Example in OCLC: 240 10 El general en su laberinto. ‡l English 245 14 The general in his labyrinth /|cGabriel García Márquez ; translated from the Spanish by Edith Grossman.

Example in Sirsi: 245 14 The general in his labyrinth‡h[large print] /|cGabriel García Márquez ; translated from the Spanish by Edith Grossman. 246 31 General en su laberinto 246 31 El general en su laberinto

250 Edition

Edition statements must match exactly the information appearing on the item, except that abbreviations as prescribed in AACR2 Rev. may be used. If more than one edition statement appears in the book, list one in the 250 field, and the others in separate note fields indicating source of information.

JCL prefers the edition statement appearing in the following hierarchy:

1. Title page 2. Title page verso 3. First page of cover (front cover) ** 4. Elsewhere on cover ** 5. Preface/Introduction ** 6. Jacket **

** Edition information found on these sources must appear in brackets.

Retain but do not add first edition statements:

Examples: 1st ed., 1st U.S. ed., 1st Harter ed.

260 Publication

Verify place of publication, publisher and dates against information for the item in hand.

For works with multiple dates: Generally ignore printing dates, when publication dates and copyright dates are available. For any situations not covered by this list, review AACR2, Rev. 1.4F.

If a publication date is on the title page and it matches the copyright date on the verso, use the publication date. Example — ǂc 2007.

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If a date is with the edition statement, and it matches the copyright date on the verso, use this date. Example — ǂc 2007.

If a publication date is available and it differs from the copyright date, use both dates. Example - -ǂc 2007, c2005.

ADAPTED – Use the adaptation date. Text has been changed.

EDITED – Check with a cataloger on this one. Most likely you will use the most recent copyright date. However, this depends on how much the material was changed from the original edition.

NEW FOREWORD – If a book contains a new foreword that has been copyrighted, and that copyright date is different than the copyright date of the book, use the date that the foreword was copyrighted as the publication date and keep the original copyright date on the record. Example: 2007, c1939.

PUBLISHING DATE AND COPYRIGHT DATE – If a book has a publishing date and a copyright date, the publishing date comes first, and the copyright date second. Ignore printing dates. Example: 2000, c1999.

RENEWED – If the copyright date has been renewed, use the original copyright date.

REPRINTS – If the fixed field has an “r: (reprint) in the Date tp subfield, the dates subfield must contain 2 dates. The 260 field has just one date, the most current date, generally the publication date of the work in hand.

RESTORED – Use the original copyright date, not the restored date.

REVISED – If the copyright date is revised then, use the revised copyright date.

TRANSLATION – Use the translation copyright date.

TWO COPYRIGHT DATES SEPARATED BY A COMMA – If two copyright dates separated by a comma; use the second date, if the material is non-fiction. If the book is fiction, then determine if the material has been changed. If there are changes, then use the second date.

300 Description

Pagination, including preliminary paging and illustration statements and size (cm.) must agree exactly with the book in hand. (large print) should come after the pagination.

Example: 248 p. (large print) ;‡c17 cm.

4XX/8XX Series

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Verify if the series authority record for a series title exists in the catalog. If there is an authority record in Sirsi, the 490 field should be a transcription of the series as displayed on the book. Edit or add the 8XX field to match the authorized heading. If there is one series title that covers all publishers and formats, use that series heading in all existing records. If there are multiple series authority records for different formats or different publishers use the specific series for the matching format or publisher when available.

Volume Numbers – “v” subfield

Add numbering of volume, if available in subfield “v” to 490 and 8XX fields.

Example: 490 1 The Californians ; ‡v bk. 4 800 1 Wick, Lori. ‡t Californians ; ‡v bk. 4.

If there is no series authority record available in Sirsi or OCLC, add a 490 field, first indicator 0, second indicator blank, subfield “a” SERIES to bibliographic record. Series with no authority record will remain in the bibliographic record as a 490 with first indicator 0. Once an authorized series authority record is entered, the 490 0 SERIES will be deleted and series notes will be edited to match the form in the authority record.

Example: 490 0 SERIES

Place all titles in a fiction series in the same genre (e.g. Fiction, Mystery, Science fiction).

Leave all series notes in a record. However, if an authority record instructs “use as quoted note” for a phrase coded as a series, edit the contents of the 4XX/8XX fields present in a record into a single 500 title note field.

Example:

130: 0|aHamish Macbeth mystery 643: |aNew York :‡bMysterious Press 667: |aGive as a quoted note. 670: |aDeath of an addict, c1999: ‡b (A Hamish Macbeth mystery)

For JCL catalog, change any 490/8XX notes in OCLC record to:

500 “A Hamish Macbeth mystery.”

490 (Unverified series)

The 490 is a descriptive field and should match the wording available for the series statement. First indicator is 0, second indicator blank

Example: 490 0 Heiress in London ;|v02

490/800 fields

In 490 field, the first indicator is 1; second indicator blank.

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In the 800 field, the first indicator is usually 1, second indicator is blank.

Example: 490 1 The Californians ; ‡v bk. 4 800 1 Wick, Lori. ‡t Californians ; ‡v bk. 4.

490/830 fields

In 490 field, the first indicator is 1; second indicator blank. In the 830 field, the first indicator is blank, second indicator is 0.

Example: 490 1 Star wars 830 0 Star wars (Bantam Books (Firm)

500 Notes

Add notes for previous publication of title, if coded as “r” in the Date tp.

Example: 500 Originally published: Hour of redemption : the Ranger raid on Cabanatuan. New York : Manor Books, c1978.

504 Bibliography, etc., Notes.

Add note for bibliographical references and index if warranted.

521 Target Audience note.

Do not add, edit or delete.

505 Formatted Contents Notes

Verify the accuracy of content notes. Add content notes, as needed, for volume titles for multi-volume sets. Retain all content notes and add them for short story collections, if not provided. Add enhanced contents notes, as needed for multiple titles contained in one or more volumes. Add up to 50 titles. If adding complete contents use 505 , indicators 00. Change unformatted notes to formatted notes.

Example: 505 00 ‡t Love and peril / ‡r the Marquis of Lorne -- ‡t To be or not to be / ‡r Mrs. Alexander – ‡t The melancholy hussar / ‡r Thomas Hardy.

If adding only partial contents, use indicators 20.

505 Unformatted Contents Notes

Example: 505 0 CONTENTS: Daughter of invention / Julia Alvarez -- The Mambo Kings play songs of love / Oscar Hijueolos -- Silent dancing / Judith Ortiz-Cofer -- The moths / Helena Maria Viramontes -- Un hijo del sol / Genaro Gonzalez -- An apology to the moon furies / Ed Vega --

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The ruins / Patricia Perciado Martin -- The closet / Denise Chavez -- Alien turf / Piri Thomas -- The day the Cisco Kid shot John Wayne / Nash Candelaria -- Mr. Mendelson / Nicholas Mohr -- On the road to Texas : Pete Fonseca / Tomas Rivera -- Kipling and I / Jesus Colon -- The Hammon and the beans / Americo Paredes -- Pocho / Jose Antonio Villareal – The autobiography of a brown buffalo / Oscar "Zeta" Acosta – First communion / Edward Rivera -- Brother Imas / Roland Hinojosa -- Golden glass / Alma Villanueva -- My father's flag / J. L. Torres -- Being mean / Gary Soto -- People should not die in June in south Texas / Gloria Anzaldua -- The monkey garden / Sandra Cisneros -- The apple orchard / Rudolfo A. Anaya -- Aria / Richard Rodriguez.

520 Summary Notes

Verify the accuracy of the summary notes.

Be sure to retain if overlaying or updating an Olathe record.

538 System requirements

Delete if accompanying materials are discarded.

6XX SUBJECT ACCESS

General Principles

The assignment of subject headings to individual works of fiction is intended to provide the average public library user with an additional method of selecting recreational reading.

Headings should be assigned only as they come readily to mind after a superficial review of the work being cataloged.

Whenever possible, make the subject headings match between multiple records for the same title.

Use LCSH headings with second indicator of 0 for 600, 610, 630, 650, 651 fields

Delete all subject-heading fields with second indicators of 2, 3, 4, 5, 6, 7, 8.

A minimum of one subject heading is required for all items. Two to four subject headings are preferred. If record has only 2 subject headings, JCL prefers only one be a genre heading.

Form/genre headings indicate what the work is rather than what it is about. Select an appropriate genre heading or headings, such as Love stories; Science fiction, Mystery fiction, War stories, etc. Generally assign no more than one or two genre headings, expressing only the primary genre(s) of the work. If genre headings match an LCSH heading of a 150 or 155, use that heading.

Topical Access -- Assign headings for specific topics that are the focal point of an individual literary work. Assign headings only for topics that have been made explicit by the author or publisher, such as those topics that are mentioned in the title, series, introductory matter, dust jacket or other prominent location. The purpose of the topical heading is to provide access for those topics that distinguish the work from most other works. Do not assign

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headings for vague and general topics, such as fate, evil, belief, psychology, interpersonal relations, emotions, social customs or community life. Assign only the most specific heading that is appropriate. Normally no more than one or two topical headings need to be assigned.

650 0 White, Blanche (Fictitious character) ‡v Fiction. 650 0 African American women ‡v Fiction. 650 0 Women detectives ‡v Fiction. 650 0 Caterers and catering ‡v Fiction. 651 0 North Carolina ‡v Fiction. 655 0 Detective and mystery stories.

Individual Characters -- If the work prominently features a real person, a legendary character, other major character not created by the author of the work assign a subject heading for the name of the character with appropriate subdivision such as – Fiction.

If the primary character is a fictitious character created by the author, assign a subject heading only if the character appears in three or more wore works. Consider the character to appear prominently if it is integral to the story line, if the name is included either in the title or a series-like statement, or if there is a possibility that patrons may seek the work based on the character.

Classes of persons -- A heading may also be assigned for the class of persons to which the primary character belongs, if that class of persons is established and is likely to be sought by the typical public library user., for example, women detectives, College teachers, Private investigators. , Domestics, etc.

Setting -- Assign a subject heading for a place, event, or time period that is featured prominently in an individual work., or when it is judged to be important for retrieval. Assign these headings only if the place or time is significant. Generally do not assign headings for a time period that is contemporaneous to the period in which the work was written, for example, do not express the 19th century setting of a work that was written in the 19th century. Generally do not assign a heading for the country in which the work is set, when that country corresponds to the country in which the author lives. Assign a subject for an imaginary place or organization only if the place appears in three or more works. Fictitious places generally use the parenthetical qualifier (Imaginary place).

If other editions of a title exist in the database, copy those headings to the bibliographic record. Another source of possible subject headings is bibliographic records for sound recordings of the title in hand, either on SIRSI or OCLC if they are not readily available on the print record.

Guidelines for deleting the United States subdivision

Instances where you leave in the subdivision in all formats and levels:

A complete subdivision phrase: ‡z United States ‡x States

History subject headings: 650 0 Cities and towns ‡z United States ‡x History.

Foreign relation documents such as treaties or other documents that display reciprocal agreements between the United States and another country.

Travel: Example: 650 0 Cities and towns ‡z United States ‡v Guidebooks.

If a topic heading with a sub-field ‡z United States is a cross-reference to one or more headings in our local system, keep the subdivision in the heading.

Otherwise the subdivision ‡z United States can be deleted from all other topical headings (650 indicators blank 0). If possible, avoid using ‡z United States for fiction headings. You should instead use the state or the city/state

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geographical sub-division. State or the city/state geographical field is 651, indicators blank 0. If in doubt, please consult a cataloger.

Biographical subject headings: 650 0 Artists ‡z France ‡x Biography.

When the biography is about a person who lives in the United States, you may delete the United States from the 650 field.

NOTICE THIS ONLY PERTAINS TO UNITED STATES AS A SUB-DIVISION IN A 650 FIELD. DO NOT DELETE UNITED STATES WHEN IT APPEARS AS A 651 ‡a.

700 Joint authors or responsible persons.

Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF, establish the name according to the title page for personal names or AACR2 Rev. Guidelines for corporate/conference names.

Do not keep author/title by using delimiter “t” (except in music collections and analytics).

Add 700 fields for the following:

Second and third authors First author/contributor mentioned when there are four or more authors. Editors Illustrators

710 Corporate Name.

Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF, establish the name according to the title page for personal names or AACR2 Rev. Guidelines for corporate/conference names

If the publisher is obvious, such as McGraw-Hill, delete.

730 Uniform Title

Leave in and delimiter as necessary (130 usually becomes a 730).

740 Added Entry–Uncontrolled Related/Analytical Title

If all the stories are by the same author, add 740 title added entries up to a number of 4.

Use only first indicator 0, using no articles.

Analytical titles: An independent work contained within the item being cataloged. Leave in the dagger t. The first indicator reflects the number of non-filing characters. This indicator will be 0, reflecting JCL’s policy of excluding articles in a 740 fields. The second indicator reflects that it is an analytical title, and will be 2 (indicators 02 for this field).

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800 Series Added Entry --Personal Name

Should have accompanying 490 1 field. If series is not authorized, be sure to add 490 0 SERIES note to record.

830 Series Added Entry – Uniform Title.

Should have accompanying 490 1 field. If series is not authorized, be sure to add 490 0 SERIES note to record.

856 Electronic Location and Access

Leave in. However, remove any duplicated or incomplete 856 fields.

INVENTORY

NEW CALL NUMBER: USE WHAT IS IN THE 092 FIELD CLASS SCHEME: ASIS LIBRARY: CENTRAL

ITEM ID: BAR CODE NUMBER PRICE: Use the retail price

TYPE: BOOK HOME LOCATION: ONSHELF ITEM CAT 1: LARGEPRINT ITEM CAT 2: ADULT NUMBER OF PIECES: 1

CIRC NOTE: If the item includes different media, list the different parts in the CIRC NOTE in caps.

If a booklet has more than 10 pages it is counted as a piece

Example: 1 CD, 1 DVD

On label, the parts are listed on separate lines. When possible keep a space between parts and date

LGPRINT FICTION Last name First name Month/year

1 CD 1DVD

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Adult Graphic Novels

POLICY

There will be Adult and YA graphic novels—fiction and nonfiction. They will be shelved separately from the regular adult fiction and nonfiction. They will be cataloged so that holds can be placed. Currently (2007) the branches that have adult graphic novel collections are Central, Corinth, Lackman, Oak Park, Blue Valley, Shawnee, and Antioch.

Books with accompanying materials.

If a book comes with CD, DVD, diskette, or other accompanying materials, determine if the material is integral to the story in the book and if the book and accompanying material can be successfully circulated.

Discard material if it is only advertising or publisher’s catalog. If all accompanying materials are discarded, remove all notes and physical description referring to the accompanying materials.

Example: 500 Book with CD. [Delete if items are not kept]

If materials are kept, also list in Circ note of item record: 1 BOOK, 1 CD

RESPONSIBILITY

Graphic novels can be considered works of mixed responsibility

For works that have been adapted to the graphic format, use the name of the adapter as the main entry with an author title entry for the original work. (AACR2 Revised Chapters 21.8-21.10A).

Example: City of glass ‡h [graphic] / ‡c Paul Auster ; adaptation by Paul Karasik and David Mazzucchelli ; new introduction by Art Spiegelman. Main entry under Paul Karasik with an added entry for Paul Auster and David Mazzucchelli.

For works listing the original author and a translator who may or may not have adapted the text, use the original author as the main entry, especially if the original author is listed in the chief source of information as the first author listed. Make the translator/adapter an added entry

Example: The wallflower. ‡n 8 ‡h [graphic] / ‡c Tomoko Hayakawa; translated and adapted by David Ury ; lettered by Dana Hayward. Main entry under Hayakawa with added entry for Ury.

For situations not listed here refer to the AACR2, Revised, Chapter 21, or consult a cataloger.

VOLUME NUMBERING

Graphic novels have many variations involving numbering.

Unique titles with no volume number

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Unique titles with a volume number Unique titles with a series title and no volume number. Unique titles with a series title and a volume number. Non-unique titles with a volume number Manga (read back to front) that may have only the series title, no unique title and a volume number Translated Westernized versions of titles (read front to back) that may have series, a unique title and no volume number. Translated Westernized versions of titles (read front to back) that may have series, a unique title and a volume number.

Given the possible variations of types of titles within currently received series, include the volume number on the spine label and in the “h” subfield whenever there is a volume number for a series that includes a unique title.

Nonunique titles with volume numbers and Manga with only the series, no unique title and a volume number will also have the volume number on the spine label, but the volume number will usually be in the n subfield not the subfield “h”.

Add the date to adult graphic titles, if the material has a copyright date in the current year. Use month of inventory and current date—01/2007.

ADDS

If label rules change, and we already own titles in a series, continue with the existing label format for that series. Do not cutter with a series, if we have not done so in the past. Older copies will not be recalled for relabeling.

Series vs. Character

If a series involves more than one popular character already double cuttered by character in the collection, double cutter by the series. In this case SERIES takes precedence over a popular main character. Future titles may have a different popular character and a different author, so double cuttering with the series rather than the popular character will keep all titles in the series together.

A current example is the Marvel Comics series, Civil War, which includes titles involving individual characters such as Spider-man. Cutter by Civil for Civil War to keep the series together.

LABEL formats

Graphic novels that are not part of a series

GRAPHIC Last name

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First name Month/Year

Graphic novels that are part of a series, but do not have the same author

If the call number is more than 40 characters, enter the overflow information in the public information note, but include it on the label. If the call number is more than 40 characters and will be 8 or more lines, drop the first name of the author, then drop the spine label date in that order to get to the 7 line limit.

GRAPHIC SERIES Last name First name Volume Month/Year

Graphic novels that are part of a series, but do not have an author listed, should be double cuttered with the series followed by the first significant word of the individual title.

If the call number is more than 40 characters, enter the overflow information in the public information note, but include it on the label. If the call number is more than 40 characters and will be 8 or more lines, drop the first name of the author, then drop the spine label date in that order to get to the 7 line limit.

GRAPHIC SERIES First Word of title Volume No. Month/Year

Graphic novels that are part of a series, do not have individual titles and have a volume number.

If the call number is more than 40 characters, include the overflow information in the public information note, but include it on the label. If the call number is more than 40 characters and will be 8 or more lines, drop the first name of the author, then drop the spine label date in that order to get to the 7 line limit.

GRAPHIC SERIES Last name First name Volume No. Month/Year

Graphic Novels that have a main character. but not necessarily the same author, include the name of the character on the label.

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Add a volume number if applicable.

If the call number is more than 40 characters, enter the overflow information in the public information note, but include it on the label. If the call number is more than 40 characters and will be 8 or more lines, drop the first name of the author, then drop the spine label date in that order to get to the 7 line limit.

GRAPHIC CHARACTER’S NAME Last name First name Volume No. Month/Year

Graphic novels that are part of a series, and do have an individual title and a volume number. The individual title goes in the 245 field and the volume number goes in the dagger “h”.

If the call number is more than 40 characters, enter the overflow information in the public information note, but include it on the label. If the call number is more than 40 characters and will be 8 or more lines, drop the first name of the author, then drop the spine label date in that order to get to the 7 line limit.

GRAPHIC SERIES Last name First name Volume no. Month/Year

Graphic Nonfiction

Graphic nonfiction will follow all existing Dewey decisions and cuttering policies for nonfiction.

GRAPHIC DEWEY Last name Volume no. Month/Year

GRAPHIC BIO SURNAME FIRST INITIAL. Author Last name Month/Year

BIBLIOGRAPHIC FIELDS

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Variable fields

006 Additional Material Characteristics

Delete any 006 fields, if you delete the accompanying material.

007 Physical description fixed field

Delete any 007 fields, if you delete the accompanying material.

020 ISBN

Subfield a: Verify that the ISBN in the record matches the publisher and format. If the ISBN does not match the ISBN on the on order record, verify which ISBN is correct for the title in hand. Leave only the correct ISBN in record.

Subfield c: Add the correct price, when available.

If the price on the paper work is for a volume set, you need to determine the price for each volume. To find the price for each volume, take the set price and divide this amount by the number of volumes in the set. This will give you the price for each volume. This amount is entered on price subfield in the item record when the volumes are inventoried.

Adding ISBN numbers for paperbacks to a bibliographic record

Add the ISBN for the paperback copy when linking them to the same record as the hardback copy. Put (pbk.) after the ISBN number, and include the price in the subfield “c”.

Paperbacks may be added to a record for the hardback, when the title, subtitle/other title information, statement of responsibility, copyright date, edition and illustrator match exactly the title information as it appears on the bibliographic record.

Remove any ISBN which is not on current copy in hand, since this may retrieve a different title and generate duplicate reports.

Field does not end with a period.

09X

Use only one 092 field in the record. Delete all other 09X fields.

092 Local Call Number

If the number of lines with all available information is more than seven lines for the call number, delete the author’s first name. If necessary, the second element to delete is the date. Overflow information goes into the public note when the call number is more than 40 characters for the Sirsi call number field. Edit the spine label before printing to include all information in the public note If a series is written by more than one author, check if a series double cutter exists in the catalog for that series title. Alert cataloger if multiple authors write for a particular series and no double cutter exists.

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The author cutter is determined from the 1XX field of author main entry or the 245 field of title main entry with exceptions for individual biographies and some series.

For fiction (all genres), the author cutter is limited to the first 8 characters of the author’s surname and first name taken from the authorized form in the 100 field. Do not include middle initials (unless initials are the only form of a given name in the authority record) or dates of the author. Do not leave spaces between the initials.

The first name or initial(s) are on the line after the surname on the spine label.

If the material is title entry, limit the cutter to the first 8 characters of the first non-article word of the title.

Use upper and lower case letters appropriately.

Consult label formats when editing the 092 field.

Abbreviations

Spell out the first word of the abbreviation, up to the first eight characters.

Acronyms

Use up to the first eight characters of the acronym. Eliminate spaces and punctuation, but use the case of the acronym.

Apostrophes and Hyphens

Leave apostrophes and hyphens out.

Diacritics

Take out diacritics for the 092 field and on the spine labels.

Dr., St., Mr., and Mrs.

Do not spell out, unless it is spelled out on the title. Always retain the period after Dr., St., Mr. and Mrs. Run the letters together if there are more than 8 characters in a name.

Example: St. John StAndrew (no spacing between letters)

Hyphenated Double Surname

For a hyphenated double surname run the entire name together with no hyphen or spacing. Capitalize the first letter of the second surname. Limit the number of characters to eight letters.

Example: Surname: Garcia-Marquez Cutter: GarciaMa

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Un-hyphenated Double Surname

For an un-hyphenated double surname run the name together with no spacing. Capitalize the first letter of the second name. Limit the number of characters to eight letters.

Example: Surname: Lomas Garcia Cutter: LomasGar

Initials in cutters

Do not leave spaces between initials, such as Stine R.L.

Example: 100 1 Stine, R.L.

On label: FICTION Stine R.L.

Names in direct order

For names in direct order, use up to the first 8 characters of the author’s name, using up to the first two parts of the name taken from the authorized form in 100 field.

Example: 100 0 Minister Faust

On label: FICTION Minister Faust

Names with spaces between letters

If the last name contains a space between letters, leave in if the total number of characters does not exceed 8 characters Otherwise, remove the space to include 8 characters in the cutter but maintain capital letters.

Example: De Palma [De Palma]. Example: VanDraan [Van Draanen]

Numerals as Cutters

Spell out

Example: 101 Dalmatians the cutter will be One

Title Main Entry

Use first non-article word of title. If first word is a number, then use first word of the number spelled out.

Titled Persons (dagger “c”)

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For persons with titles in the subfield “c” of the 600 field, use up to 8 characters of the first word of the title in the subfield c.

Dates

Add month of inventory and the date for all circulating titles that are copyrighted during the current year. Use the copyright date of the English translation for foreign titles. Do not add dates to titles in the public domain, known to have been published/copyrighted at an earlier date in the same edition by various publishers, or display earlier copyrights in the same edition in publication information.

When copyright dates appear for the following year, use month of inventory and current year until Dec. 31 of current year. For example: A book is published September 2010 and received for cataloging in September 2010, but copyrighted 2011. The 092 fields and spine label will use 09/2010.

Annual serial publications generally use date of volume without month for spine date.

Example: Best American comics

GRAPHIC FICTION Best 2006

Volume Numbering

Add the volume number when books all have the same title and a volume number, and no other subtitle. The volume number generally comes from the subfield “n” in the 245 field in this case.

Example: 092 GRAPHIC FICTION Otomo Katsuhir v.6 100 1 Otomo, Katsuhiro, ‡d 1954- 245 10 Akira. ‡n Book 6 ‡h [graphic] / ‡c Katsuhiro Otomo.

Double Cutters

If a series is written by more than one author, check if a series double cutter exists in the catalog for that series title. Alert cataloger if multiple authors write for a particular series and no double cutter exists.

If there is more than one series, double cutter the books with the title of the main series. If in doubt about which series is the main one, please check with the selector.

Example: Star Wars has several sub-series: X-Wing, Rogue Squadron, Droids, Underworld. These books are all to be double cuttered STARWARS (the main series)

For books in the same series, but with multiple authors, double cutter with the main series.

For books with a main character, double cutter with the name of the main character rather than the series.

Example: Spider-man has several sub-series: Amazing Spider-man, Ultimate Spider-man, Peter Parker Spider-man will all be cuttered SPIDERMA.

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If the graphic novel does not conform to any conditions listed, please contact a cataloger.

Adding Volume Number

Add a volume number, when books all have the same title and a volume number, and no other subtitle. The volume number generally goes in the subfield “n” in the 245 field.

Example: 092 GRAPHIC FICTION Otomo Katsuhir v.6 100 1 Otomo, Katsuhiro, ‡d 1954- 245 10 Akira. ‡n Book 6 ‡h [graphic] / ‡c Katsuhiro Otomo.

Add a volume number, when a series has numbered volumes.

Example: 092 GRAPHIC FICTION PSYCHO Aoki Yuya v.3 245 10 Believe in me|h[graphic #3] /|cstory by Yuya Aoki 490 0 Psycho busters ;|vv.3

100/110/111 Author

Verify the main entry. If there is more than one edition of a title, verify that all editions have the same main entry.

Graphic novels can be considered works of mixed responsibility

Books can have the author, adapter, creator or artist as a main entry.

If the author’s name appears only on the cover of the book, assume this is the main entry.

For works that have been adapted to the graphic format, use the name of the adapter as the main entry with an author title entry for the original work. (AACR2 Revised Chapters 21.8-21.10A).

Example: City of glass ‡h [graphic] / ‡c Paul Auster ; adaptation by Paul Karasik and David Mazzucchelli ; new introduction by Art Spiegelman. Main entry under Paul Karasik with an added entry for Paul Auster and David Mazzucchelli.

For works listing the original author and a translator who may or may not have adapted the text, use the original author as the main entry, especially if the original author is listed in the chief source of information as the first author listed. Make the translator/adapter an added entry

Example: The wallflower. ‡n 8 ‡h [graphic] / ‡c Tomoko Hayakawa; translated and adapted by David Ury ; lettered by Dana Hayward. Main entry under Hayakawa with added entry for Ury.

For situations not listed here refer to the AACR2, Revised, Chapter 21, or consult a cataloger.

Author writing as

If a title page has the phrase Author writing as Author 2nd name, use the first name for the 100 entry.

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Example: Jayne Ann Krentz writing as Jayne Castle

Krentz is the name to use in the 100 field. Castle is entered as an added author in the 700 field.

Recall other copies of the title already in the catalog to change to current name on that title

Novels where the author displayed on the cover is not the author

The original author of the series is prominently displayed on the cover, but the book is actually written by another author. Books in these types of series will be double cuttered by the series first and then by the author of that particular title.

Each record will also have a 490 Series Note for the series on the bibliographic record.

Example: Yu-Gi-Oh! Duelist written by Kazuki Takahashi

Series: Yu-gi-oh! Duelist

Cutter: YUGIOH DUELIST Takahashi

Example: YuGiOh! 5Ds written by Masahiro Hikokubo

Series: Yu-Gi-Oh! 5Ds

Cutter: YUGIOH 5DS Hikokubo

Posthumous publications of an author

If the deceased author is identified as the author of a work published posthumously, use the author in the 100 field and make 7XX added entries for any additional authors. If another author continues a series, character, story line etc. begun by the deceased author, use the new author in the 100 field, if identified as the actual writer of the book. If the deceased author is noted on the book, make a 7XX added entry in the record.

Books containing more than one title

For books containing more than one title verify which of the following circumstances apply to the book in hand. Follow the procedures which apply to the title in hand.

Collective title/same author

The bib record will be an author main entry with the collective title in the 245 field. For up to four titles list each title in a 740 title added entry. Do not use initial articles in the 740 field. The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note.

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More than one title/No collective title/same author

The bib record will be an author main entry. The title field (245) will contain the first title. For four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field. The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note.

Collective title/different authors

These books will be cataloged in the appropriate genre under title main entry. The title field (245) will contain the collective title. For four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field. The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note.

No collective title/different authors

These books will be cataloged in the appropriated genre under title main entry for the first listed title. The title field (245) will contain the first listed title. For four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field. The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note.

130 Uniform Title

Change to a 730.

240 Uniform Titles

Change to a 246, indicators 30, if the title contains a portion of the title in the 245.

Change to a 246, indicators 3 blank, if it represents a previous title.

All foreign titles should be in the 246 field with indicators 31.

Foreign titles with initial articles are repeated in 246 fields one with and one without the initial article.

Delete all other subfields and ending punctuation.

Example in OCLC: 240 10 El general en su laberinto. ‡l English 245 14 The general in his labyrinth /|cGabriel García Márquez ; translated from the Spanish by Edith Grossman.

Example in Sirsi: 245 14 The general in his labyrinth /|cGabriel García Márquez ; translated from the Spanish by Edith Grossman. 246 31 General en su laberinto 246 31 El general en su laberinto

Delete the following: Works, Selection, Prose or other generic titles.

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245 Title

“h” subfield in the 245 field

All graphic novels will have a GMD subfield “h” with graphic in brackets.

Example: City of glass ‡h [graphic] / ‡c Paul Auster

It is inserted after the “a” subfield, and before the punctuation preceding the “b” or “c” subfields. It follows the “n” and “p” subfields. These subfields also precede the “b” and “c” subfields. If the material has a series volume number, add the number with the number symbol # to subfield “h” after the “large print” within the brackets.

Example: 245 10 Believe in me‡h[graphic #3] /|cstory by Yuya Aoki. 490 0 Psycho busters ;‡v3

Non unique title: When cataloging a group of books that all have the same title and no other subtitle except for a number, enter the number in a subfield “n” and not in a subfield “h”.

Example: 245 10 Akira. ‡n Book 6 ‡h [graphic] / ‡c Katsuhiro Otomo.

If the series title is in the 245 subfield “a” is the same as the 490 series entry, you need to have the title in both fields, even though they are the same title.

Unique title: Use subfield “h” for the series number, when the subfield “a” in the 245 contains a unique title and has a numbered series.

Example: 245 10 Itachi’s power |h[graphic #17] 246 3 Naruto. ǂn Vol. 17, ǂpItachi’s power 490 0 Naruto ;|v v.17

“n” subfield in the 245 field

The “n” subfield generally occurs in 245 field when the “a” subfield of the 245 is not unique and the only difference is numbering which does not signify a part.

When an “h” subfield is necessary, it follows the “n” subfield, but precedes the “b” subfield. Since the numbering is in the “n” subfield, it is unnecessary to enter the numbering in the h subfield.

For searching and formatting for the hit list, the contents of the “n” subfield should be standardized for the titles within a run. The volume number in the subfield “n” is included in the call number in the 092 field and is formatted according to the instructions in the Volume field guidelines.

Example

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245 10 Id _entity. ‡nVol. 1 ‡h[graphic] 245 10 Id_entity. ‡nVol. 2 ‡h[graphic] 245 10 Id_entity. ‡nVol. 3 ‡h[graphic]

“p” subfield in the 245 field

One configuration is an ‘a’ subfield with a non-unique title and a unique subtitle in a p subfield in the OCLC record. Graphic novel series and television series are some of the materials that may have this configuration of title.

When an “h” subfield is necessary, it follows the “p” subfield, but precedes the “b” subfield.

Use the unique title of book in hand in title field for the 245 title for JCL catalog.

On title page: Reborn! 15 Blood of the Vongola II

In OCLC: Reborn! ǂn 15, ǂp Blood of the Vongola II

For JCL, edit 245:

245 10 Blood of the Vongola II ǂh [graphic #15] /‡cstory & art by Akira Amano

246 3 Reborn! ǂn Vol.15, ǂp Blood of the Vongola II

246 Varying form of title

If any varying titles appear on the item, use a 246 and the appropriate indicators. Do not add varying titles that repeat the exact wording of the 245 and additional material after it.

If title in 245 fields includes an ampersand, add a 246 with ampersand replaced with the word “and” and vice versa.

Use 246, indicators 30, if the title contains a portion of the title in the 245.

Use 246, indicators 3 blank, if it represents a previous title.

All foreign titles should be in the 246 field with indicators 31.

Foreign titles with initial articles are repeated in 246 fields with and without the initial article.

Delete all other subfields and ending punctuation.

Example in OCLC: 240 10 El general en su laberinto. ‡l English 245 14 The general in his labyrinth /|cGabriel García Márquez ; translated from the Spanish by Edith Grossman.

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Example in Sirsi: 245 14 The general in his labyrinth /|cGabriel García Márquez ; translated from the Spanish by Edith Grossman. 246 31 General en su laberinto 246 31 El general en su laberinto

250 Edition

Edition statements must match exactly the information appearing on the item, except that abbreviations as prescribed in AACR2 Rev. may be used. If more than one edition statement appears in the book, list one in the 250 field, and the others in separate note fields indicating source of information.

JCL prefers the edition statement appearing in the following hierarchy:

1. Title page 2. Title page verso 3. First page of cover (front cover) ** 4. Elsewhere on cover ** 5. Preface/Introduction ** 6. Jacket **

** Edition information found on these sources must appear in brackets.

Retain but do not add first edition statements:

Examples: 1st ed., 1st U.S. ed., 1st Harter ed.

260 Publication

Verify place of publication, publisher and dates against information for the item in hand.

For works with multiple dates: Generally ignore printing dates, when publication dates and copyright dates are available. For any situations not covered by this list, review AACR2, Rev. 1.4F.

If a publication date is on the title page and it matches the copyright date on the verso, use the publication date. Example — ǂc 2007.

If a date is with the edition statement, and it matches the copyright date on the verso, use this date. Example — ǂc 2007.

If a publication date is available and it differs from the copyright date, use both dates. Example - -ǂc 2007, c2005.

ADAPTED – Use the adaptation date. Text has been changed.

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EDITED – Check with a cataloger on this one. Most likely you will use the most recent copyright date. However, this depends on how much the material was changed from the original edition.

NEW FOREWORD – If a book contains a new foreword that has been copyrighted, and that copyright date is different than the copyright date of the book, use the date that the foreword was copyrighted as the publication date and keep the original copyright date on the record. Example: 2007, c1939.

PUBLISHING DATE AND COPYRIGHT DATE – If a book has a publishing date and a copyright date, the publishing date comes first, and the copyright date second. Ignore printing dates. Example: 2000, c1999.

RENEWED – If the copyright date has been renewed, use the original copyright date.

REPRINTS – If the fixed field has an “r: (reprint) in the Date tp subfield, the dates subfield must contain 2 dates. The 260 field has just one date, the most current date, generally the publication date of the work in hand.

RESTORED – Use the original copyright date, not the restored date.

REVISED – If the copyright date is revised then, use the revised copyright date.

TRANSLATION – Use the translation copyright date.

TWO COPYRIGHT DATES SEPARATED BY A COMMA – If two copyright dates separated by a comma; use the second date, if the material is non-fiction. If the book is fiction, then determine if the material has been changed. If there are changes, then use the second date.

300 Description

Pagination, including preliminary paging and illustration statements and size (cm.) must agree exactly with the book in hand.

4XX/8XX Series

Verify if the series authority record for a series title exists in the catalog. If there is an authority record in Sirsi, the 490 field should be a transcription of the series as displayed on the book. Edit or add the 8XX field to match the authorized heading. If there is one series title that covers all publishers and formats, use that series heading in all existing records. If there are multiple series authority records for different formats or different publishers use the specific series for the matching format or publisher when available.

Volume Numbers – “v” subfield

Add numbering of volume, if available in subfield “v” to 490 and 8XX fields.

Example: 490 1 The Californians ; ‡v bk. 4 800 1 Wick, Lori. ‡t Californians ; ‡v bk. 4.

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If there is no series authority record available in Sirsi or OCLC, add a 490 field, first indicator 0, second indicator blank, subfield “a” SERIES to bibliographic record. Series with no authority record will remain in the bibliographic record as a 490 with first indicator 0. Once an authorized series authority record is entered, the 490 0 SERIES will be deleted and series notes will be edited to match the form in the authority record.

Example: 490 0 SERIES

Place all titles in a fiction series in the same genre (e.g. Fiction, Mystery, Science fiction).

Leave all series notes in a record. However, if an authority record instructs “use as quoted note” for a phrase coded as a series, edit the contents of the 4XX/8XX fields present in a record into a single 500 title note field.

Example:

130: 0|aHamish Macbeth mystery 643: |aNew York :‡bMysterious Press 667: |aGive as a quoted note. 670: |aDeath of an addict, c1999: ‡b (A Hamish Macbeth mystery)

For JCL catalog, change any 490/8XX notes in OCLC record to:

500 “A Hamish Macbeth mystery.”

490 (Unverified series)

The 490 is a descriptive field and should match the wording available for the series statement. First indicator is 0, second indicator blank

Example: 490 0 Heiress in London ;|v02

490/800 fields

In 490 field, the first indicator is 1; second indicator blank. In the 800 field, the first indicator is usually 1, second indicator is blank.

Example: 490 1 The Californians ; ‡v bk. 4 800 1 Wick, Lori. ‡t Californians ; ‡v bk. 4.

490/830 fields

In 490 field, the first indicator is 1; second indicator blank. In the 830 field, the first indicator is blank, second indicator is 0.

Example: 490 1 Star wars 830 0 Star wars (Bantam Books (Firm)

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500 Notes

Add notes for previous publication of title, if coded as “r” in the Date tp.

Example: 500 Originally published: Hour of redemption : the Ranger raid on Cabanatuan. New York : Manor Books, c1978.

504 Bibliography, etc., Notes.

Add note for bibliographical references and index if warranted.

521 Target Audience note.

Do not add, edit or delete.

505 Formatted Contents Notes

Verify the accuracy of content notes. Add content notes, as needed, for volume titles for multi-volume sets. Retain all content notes and add them for short story collections, if not provided. Add enhanced contents notes, as needed for multiple titles contained in one or more volumes. Add up to 50 titles. If adding complete contents use 505 , indicators 00. Change unformatted notes to formatted notes.

Example: 505 00 ‡t Love and peril / ‡r the Marquis of Lorne -- ‡t To be or not to be / ‡r Mrs. Alexander – The ‡t melancholy hussar / ‡r Thomas Hardy.

If adding only partial contents, use indicators 20.

505 Unformatted Contents Notes

Example: 505 0 CONTENTS: Daughter of invention / Julia Alvarez -- The Mambo Kings play songs of love / Oscar Hijueolos -- Silent dancing / Judith Ortiz-Cofer -- The moths / Helena Maria Viramontes -- Un hijo del sol / Genaro Gonzalez -- An apology to the moon furies / Ed Vega -- The ruins / Patricia Perciado Martin -- The closet / Denise Chavez -- Alien turf / Piri Thomas -- The day the Cisco Kid shot John Wayne / Nash Candelaria -- Mr. Mendelson / Nicholas Mohr -- On the road to Texas : Pete Fonseca / Tomas Rivera -- Kipling and I / Jesus Colon -- The Hammon and the beans / Americo Paredes -- Pocho / Jose Antonio Villareal – The autobiography of a brown buffalo / Oscar "Zeta" Acosta – First communion / Edward Rivera -- Brother Imas / Roland Hinojosa -- Golden glass / Alma Villanueva -- My father's flag / J. L. Torres -- Being mean / Gary Soto -- People should not die in June in south Texas / Gloria Anzaldua -- The monkey garden / Sandra Cisneros -- The apple orchard / Rudolfo A. Anaya -- Aria / Richard Rodriguez.

520 Summary Notes

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Verify the accuracy of the summary notes.

Be sure to retain if overlaying or updating an Olathe record.

538 System requirements

Delete if accompanying materials are discarded. Delete the 006 and 007 fields also, if you delete the accompanying material.

650 Subject Tracings

Delete subject headings which include Comic books, strips, etc as part of the main heading from works of fiction.

Ex. Romance comic books, strips, etc.

Change the subdivision ‡v Comic books, strips, etc. to ‡v Fiction for Graphic fiction. Retain the subdivision Comic book, strips, etc. for non-fiction graphic titles.

The assignment of subject headings to individual works is intended to provide the average public library user with subject access to select nonfiction and recreational reading.

Headings should be assigned only as they come readily to mind after a superficial review of the work being cataloged.

Whenever possible, make the subject headings match between multiple records for the same title.

See LCSH headings with second indicator of 0 for 600, 610, 630, 650, 651 fields

Delete all subject-heading fields with second indicators of 2, 3, 4, 5, 6, 7, 8.

A minimum of one subject heading is required for all items. Two to four subject headings are preferred. If record has only 2 subject headings for fiction, JCL prefers only one be a genre heading.

Form/genre headings indicate what the work is rather than what it is about. Select an appropriate genre heading or headings, such as Love stories; Science fiction, Mystery fiction, War stories, etc. for fiction. Generally assign no more than one or two genre headings, expressing only the primary genre(s) of the work.

Use genre headings from Guidelines on subject access to individual works of fiction, drama, etc. 2nd ed. Only genre headings in OCLC with ‡2 lcsh can be changed to 655 0 [heading] and delete ‡2. Add but do not delete genre headings.

All adult graphic novels will have a 655:

655 0 Graphic novels.

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Topical Access -- Assign headings for specific topics that are the focal point of an individual literary work. Assign headings only for topics that have been made explicit by the author or publisher, such as those topics that are mentioned in the title, series, introductory matter, dust jacket or other prominent location. The purpose of the topical heading is to provide access for those topics that distinguish the work from most other works. Do not assign headings for vague and general topics, such as fate, evil, belief, psychology, interpersonal relations, emotions, social customs or community life. Assign only the most specific heading that is appropriate. Normally no more than one or two topical headings need to be assigned.

650 0 White, Blanche (Fictitious character) ‡v Fiction. 650 0 African American women ‡v Fiction. 650 0 Women detectives ‡v Fiction. 650 0 Caterers and catering ‡v Fiction. 651 0 North Carolina ‡v Fiction. 655 0 Detective and mystery stories.

Individual Characters -- If the work prominently features a real person, a legendary character, other major character not created by the author of the work assign a subject heading for the name of the character with appropriate subdivision such as – Fiction.

If the primary character is a fictitious character created by the author, assign a subject heading only if the character appears in three or more wore works. Consider the character to appear prominently if it is integral to the story line, if the name is included either in the title or a series-like statement, or if there is a possibility that patrons may seek the work based on the character.

Classes of persons -- A heading may also be assigned for the class of persons to which the primary character belongs, if that class of persons is established and is likely to be sought by the typical public library user., for example, women detectives, College teachers, Private investigators. , Domestics, etc.

Setting -- Assign a subject heading for a place, event, or time period that is featured prominently in an individual work., or when it is judged to be important for retrieval. Assign these headings only if the place or time is significant. Generally do not assign headings for a time period that is contemporaneous to the period in which the work was written, for example, do not express the 19th century setting of a work that was written in the 19th century. Generally do not assign a heading for the country in which the work is set, when that country corresponds to the country in which the author lives. Assign a subject for an imaginary place or organization only if the place appears in three or more works. Fictitious places generally use the parenthetical qualifier (Imaginary place).

If other editions of a title exist in the database, copy those headings to the bibliographic record. Another source of possible subject headings is bibliographic records for sound recordings of the title in hand, either on SIRSI or OCLC if they are not readily available on the print record.

Guidelines for deleting the United States subdivision

Instances where you leave in the subdivision in all formats and levels:

A complete subdivision phrase: ‡z United States ‡x States

History subject headings: 650 0 Cities and towns ‡z United States ‡x History.

Foreign relation documents such as treaties or other documents that display reciprocal agreements between the United States and another country.

Travel: Example: 650 0 Cities and towns ‡z United States ‡v Guidebooks.

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If a topic heading with a sub-field ‡z United States is a cross-reference to one or more headings in our local system, keep the subdivision in the heading.

Otherwise the subdivision ‡z United States can be deleted from all other topical headings (650 indicators blank 0). If possible, avoid using ‡z United States for fiction headings. You should instead use the state or the city/state geographical sub-division. State or the city/state geographical field is 651, indicators blank 0. If in doubt, please consult a cataloger.

Biographical subject headings: 650 0 Artists ‡z France ‡x Biography.

When the biography is about a person who lives in the United States, you may delete the United States from the 650 field.

NOTICE THIS ONLY PERTAINS TO UNITED STATES AS A SUB-DIVISION IN A 650 FIELD. DO NOT DELETE UNITED STATES WHEN IT APPEARS AS A 651 ‡a.

700 Joint authors or responsible persons.

Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF, establish the name according to the title page for personal names or AACR2 Rev. Guidelines for corporate/conference names.

Do not keep author/title by using delimiter “t” (except in music collections and analytics).

Add 700 fields for the following:

Second and third authors First author/contributor mentioned when there are four or more authors. Editors Illustrators

710 Corporate Name.

Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF, establish the name according to the title page for personal names or AACR2 Rev. Guidelines for corporate/conference names

If the publisher is obvious, such as McGraw-Hill, delete.

730 Uniform Title

Leave in and delimiter as necessary (130 usually becomes a 730).

740 Added Entry–Uncontrolled Related/Analytical Title

If all the stories are by the same author, add 740 title added entries up to a number of 4.

Use only first indicator 0, using no articles.

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Analytical titles: An independent work contained within the item being cataloged. Leave in the dagger t. The first indicator reflects the number of non-filing characters. This indicator will be 0, reflecting JCL’s policy of excluding articles in a 740 fields. The second indicator reflects that it is an analytical title, and will be 2 (indicators 02 for this field).

800 Series Added Entry --Personal Name

Should have accompanying 490 1 field. If series is not authorized, be sure to add 490 0 SERIES note to record.

830 Series Added Entry – Uniform Title.

Should have accompanying 490 1 field. If series is not authorized, be sure to add 490 0 SERIES note to record.

856 Electronic Location and Access

Leave in. However, remove any duplicated or incomplete 856 fields.

INVENTORY

NEW CALL NUMBER: USE WHAT IS IN THE 092 FIELD CLASS SCHEME: ASIS LIBRARY: CENTRAL

ITEM ID: BAR CODE NUMBER PRICE: Use the retail price

TYPE: BOOK HOME LOCATION: ONSHELF ITEM CAT 1: GRAPHIC ITEM CAT 2: ADULT NUMBER OF PIECES: 1

CIRC NOTE: If the item includes different media, list the different parts in the CIRC NOTE in caps.

If a booklet has more than 10 pages it is counted as a piece

Example: 1 CD, 1 DVD

On label, the parts are listed on separate lines. When possible keep a space between parts and date

GRAPHIC GRAPHIC SERIES DEWEY Last name Last name v.# First Month/year Month/year 1 CD 1 CD 1DVD 1DVD

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Serial Records For all continuing resources that circ or will circ after a new edition comes, they will now be entered as monograph records. We will normally keep only 2 years of any title. For travel guides, and other materials we will continue to use the year on the cover/title page for the 092 field and the labels. If there is no year on the cover/title page, use the copyright year. This will apply to travel guides, test guides, college books, and short story collections. For books like best Fantasy/Science Fiction of a year, if there is a 505 note keep it. If there isn’t one, we will not add one.

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RECORDS IN SERIES

The genre will be based on the second bisac heading regardless of how previous books in the series have been cataloged. All manifestations of a title (regular print, large print, book on CD) should all have the same genre classification.

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SHORT STORY COLLECTIONS

If there are 50 or fewer short stories in a collection add a 505 note with the titles. If they are by differ authors, indicate that after the title

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