Whanganui District Council Meeting – 11 December 2018 Unconfirmed Minutes Page Prayer ...... 1 Apologies ...... 1 Leave of Absence ...... Declarations of Interest ...... 1 Additional Information (including Correspondence) ...... 2 Public Engagement Forum ...... 2
Confirmation of Minutes Council Meeting – 13 November 2018 ...... 3
Reports to Council 1. Iwi Engagement ...... 4 2. Mayor’s Report ...... 4 3. Youth Committee Review Working Party Report ...... 7 4. Plan Change 46 North-West Structure Plan – Operative ...... 17 5. Plan Change 55 – Miscellaneous Provisions ...... 20 6. Whanganui Land Settlement Negotiation Trust – Update ...... 28 7. Sarjeant Gallery Redevelopment Project Update...... 39 8. Reappointment of Commissioner to District Licencing Committee ...... 40 9. Lijiang – Strategic Relationship ...... 43 10. Whanganui District Councils’ Forestry Joint Committee Report ...... 47 11. Actions Arising from Previous Minutes ...... 51 12. Representative Update ...... 54
Minutes of Committees for Adoption / Receipt Infrastructure Committee Meeting – 3 October 2018 ...... 58 Statutory Management Committee Meeting – 14 November 2018 ...... 58 Property and Community Committee Meeting – 20 November ...... 59 Youth Committee Meeting – 26 November 2018 ...... 38
Motion to Exclude Public ...... 59
Minutes of Committees for Adoption / Receipt – Confidential Property and Community Committee Meeting – 20 November 2018 ...... 61
Confidential Reports to Council 13. Whanganui District Council Holdings Limited Report ...... 61 14. Representative Update continued ...... 70 15. Actions Arising from Previous Minutes – Confidential ...... 70 16. Chief Executive’s Report ...... 71
Motion to Reopen the Meeting to the Public ...... 74
1
Unconfirmed Minutes of the Meeting of the Whanganui District Council held at 1.00pm on Tuesday, 11 December 2018 in the Function Room, Heritage House, 136 St Hill Street, Whanganui ______
Present: Mayor Hamish McDouall (Chair), Deputy Mayor Cr Jenny Duncan, Cr Charlie Anderson, Cr Philippa Baker-Hogan, Cr David Bennett, Cr Josh Chandulal-Mackay, Cr Helen Craig, Cr Kate Joblin, Cr Hadleigh Reid, Cr Alan Taylor, Cr Rob Vinsen and Cr Graeme Young.
Apologies: Cr Murray Cleveland.
In Attendance: Mr David Matthews (Chair, Wanganui Rural Community Board).
Officers in Attendance: Mr Kym Fell (Chief Executive), Mr Mike Fermor (General Manager Finance), Ms Sarah Pomeroy (Communications and Marketing Manager), Ms Kim Fielder (Governance Support). Secretary: Ms Karyn Turner (Governance Services Officer).
Prayer Cr David Bennett read the Council Prayer.
At the request of Mayor McDouall, members stood in silence in memory of Grace Millane, the English visitor tragically killed in Auckland, and for all women who had died at the hands of men in New Zealand.
Apologies Council’s Resolution Proposed by Cr Anderson, seconded by Cr Duncan:
THAT apologies from Cr Murray Cleveland, and for early departure from Mayor Hamish McDouall, Cr David Bennett and Cr Young, are received. CARRIED
Leave of Absence Council’s Resolution Proposed by Cr Anderson, seconded by Cr Duncan:
THAT under Standing Order 12.3, the Council delegates the power to grant a leave of absence to the Chairperson in order to protect a member’s privacy. The Chairperson will advise all members of Council whenever a member has been granted leave of absence under delegated authority. CARRIED
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Declarations of Interest Cr Chandulal-Mackay (Board member of Pākaitore Historic Reserve Board) – Item 6: Whanganui Land Settlement Negotiation Trust Update Mayor McDouall and Cr Baker-Hogan (Members of District Licensing Committee) – Item 8: Reappointment of Commissioner to District Licensing Committee
Additional Information 1. Correspondence – Additional correspondence from Water New Zealand Board – to be taken with Item 16: Chief Executive’s Report to Council – December 2018. 2. Minutes – Extraordinary meeting of the Youth Committee held 10 December 2018. 3. Additional Information
Item Officer Agenda Page No Strategy and Finance Committee meeting Charlotte Almond – 5 December 2018 Item 10: Business Cases for Funding – Waitangi Day and Te Ao Hou Marae Confidential Annette Main (Chair) 187 Item 13: Whanganui District Council Holdings and Matt Doyle Limited Report (Deputy Chair) Item 16: Chief Executive’s Report to Council – Kym Fell 188 December 2018
Council’s Resolution Proposed by Mayor McDouall, seconded by Cr Reid:
THAT the correspondence and additional information tabled is taken with the relevant items. CARRIED
Public Engagement Forum Ross Fallen (5 November and Guy Fawkes fireworks) Mr Fallen summarised the history of Guy Fawkes and said historically this English story was largely lost and was in fact an act of civil terrorism by a radical group of religious zealots. New Zealand’s Prime Minister had recently stated interest in hearing opinion from councils on the sale of fireworks. Fireworks can be purchased between 2 and 5 November but can then be saved and used throughout the year. Mr Fallen said after many years of nationally growing public annoyance, hundreds of fires, numerous eye/hand and bonfire injuries, and thousands of distressed animals, he believed the Council should accept the Prime Minister’s invitation and formally gauge the community’s opinion. He requested Whanganui District Council consider initiating a suitable committee and community hui with the end result to consider including the sale of fireworks as a non-binding question in the Council’s October 2019 elections.
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Council’s Resolution Proposed by Cr Joblin, seconded by Cr Anderson:
THAT Ross Fallen’s request that the sale of and private use of fireworks be included as a non-binding question in the Whanganui District Council’s 2019 elections be referred to the Strategy and Finance Committee for consideration. CARRIED ACTION: Charlotte Almond
Rutherford Junior High School – Bob Evans and student representatives – Usage of Shared Pathways and the “Let’s Go” Programme. Greg Fromont (Let’s Go Schools Co-ordinator) and Craig Yorston (Senior Sergeant Youth Services – Whanganui Police) were also in attendance.
Rutherford Junior High School students Brianna Lindsay and Tee-Jay Thomas-Edwards addressed the Council on bikes in schools and bikes in towns. With support of the wider community, students at Rutherford Junior High School had built a mountain bike track on school property. With Whanganui District Council support, the school had managed to obtain funding to purchase 25 mountain bikes and 100 helmets. The bikes were used most days, shared to provide all students the opportunity to develop bike riding skills and gain confidence. Students were encouraged to be more adventurous.
The skills learnt in the school grounds were taken out into the city, giving students greater freedom, allowing them and the community to receive the benefits of cycling – better health and far less environmental damage to the community.
Both Brianna and Tee-Jay cycled on busy roads. The planned cycleway development would be of huge benefit. Having purpose-built cycleways in the city would make cycling far safer and more attractive to people who may be intimidated by fast moving cars and trucks. Making Whanganui a friendly place for cycles would encourage the use of bikes rather than cars and over time would bring financial saving to councils and a way to improve the environment.
Senior Sergeant Yorston responded to questions on the benefits of cycleways in Whanganui and tabled a copy of Safer Journeys Action Plan 2016-2020 and referred Elected Members to page 12 of this document ‘Cycling and Pedestrian Safety’.
Confirmation of Council Minutes – 13 November 2018
Council’s Resolution Proposed by Cr Duncan, seconded by Mayor McDouall:
THAT the minutes of the Whanganui District Council meeting held 13 November 2018 are confirmed. CARRIED
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Reports to Council
1. Iwi Engagement Marama Laurenson, Strategic Lead Culture and Community, reports:
Executive summary The Tupoho Working Party meeting was held at Whanganui District Council on Wednesday, 26 September 2018. The minutes are attached (Ref A).
References A Tupoho Working Party minutes from meeting held on 26 September 2018
Significance of decision – In terms of the Significance and Engagement Policy 2018, the decision is not significant.
Council’s Resolution Proposed by Cr Duncan, seconded by Cr Joblin:
1.1 THAT the unconfirmed minutes of the Tupoho Working Party meeting held on 26 September 2018, report is received. CARRIED
2. Mayor’s Report Hamish McDouall, Mayor, reports:
Executive Summary A monthly report highlighting the Mayor’s activity for November 2018.
Meetings and engagements 1 November Zone 3 – meeting of Local Government representatives in Zone 3 area (New Plymouth).
2 November Conference call to see how Whanganui could be part of ‘Safe Communities Network’ funded by ACC, to provide better injury prevention in New Zealand. Quiz Master for Life Education Trust Fundraiser.
3 November / 4 November Attending Labour Party Conference 2018 to bid for Whanganui to host Labour Party Conference 2019 (Dunedin).
5 November Interviews for Whanganui & Partners General Manager. Opening of St Marcellin and Tawhero Schools shared pathway bike track.
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6 November Supported Volunteer Managers’ Day by helping Age Concern volunteers fold newsletters to send to members. Attended 100-year Ratana celebrations (Powhiri with Whanganui Iwi).
7 November Ratana Te Waru o Noema. Ratana Leaders’ Dinner.
8 November Whakamoemiti (Ratana).
9 November Department of Corrections Long Service Awards.
11 November Armistice commemorations at Pukenamu Queen’s Park – presented wreath. Castlecliff Korero – Hui of local community groups.
13 November Council meeting.
14 November Statutory Management Committee – Signage Policy submissions. Youth Committee Review. Provincial Growth Fund dinner with Independent Advisory Panel (Palmerston North).
15 November Visit by Provincial Growth Fund Independent Advisory Panel to New Zealand International Commercial Pilot Academy. Walkthrough of Council venues with Venues & Event staff, Whanganui & Partners staff and Labour Party representatives for 2019 Labour Party Conference. Launch of the latest Provincial Growth Fund announcement with Minister of Regional Economic Development (Feilding). Sarjeant Gallery Trust meeting. Book launch – ‘From the Mountains to the Sea’ – Henry Newrick’s photo book of Whanganui. Working dinner for the potential of the Invictus Games to be held in the Manawatu- Whanganui region (Feilding).
16 November FLOW – Strategic Leadership meeting of community partners. Ray White Sports Awards.
19 November Council Workshop – Remit of Holdings in relation to the Ports Group. Meeting with MP Harete Hipango. Whanganui & Partners Chair/Management quarterly meeting.
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20 November Property and Community Services Committee meeting.
21 November Meeting with Trustpower Community Awards winner (Matipo Community Gardens).
22 November Port Leaders Group meeting to progress key port projects. Rural and Provincial meeting (Wellington). Engineering NZ celebration (Wellington).
23 November Rural and Provincial meeting. UCOL School of Creative Industries – End of Year student exhibition. Fine Arts Whanganui Young Scholarship Award.
24 November Whanganui Chamber of Commerce and Industry Regional Business Awards 2018.
26 November Audit and Risk Committee meeting
27 November Meeting with board member – Whanganui Community Foundation
28 November Briefing with Corrections. Whanganui Land Settlement – Council workshop. End of year celebration with ANZ.
29 November Breakfast with the Tawhero community. Council Chair’s Briefing meeting. Citizenship Ceremony. Sarjeant Gallery Friends and Stars event (guest speaker providing an update on the redevelopment project).
Media 1 November – Featured in Whanganui Chronicle about the potential for Whanganui to be an age friendly capital.
5 November – quoted in Whanganui Chronicle article about opening the bike track at St Marcellin and Tawhero Schools.
6 November - Spoke to the Whanganui Chronicle about securing the bid for the 2019 Labour Party Conference.
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7 November – spoke to Whanganui Chronicle about the Council/Mayoral participation in Armistice Day commemorations.
15 November – Provided quotes for media release for Provincial Growth Fund announcement of $400,000 toward first stage of an advance aviation hub to complement the New Zealand International Commercial Pilot Academy.
29 November – Provided quotes for a media release about Provincial Growth Fund funding of $35,000 toward investigations into the commercial upscaling of floriculture and medicinal plants in the Whanganui and Rangitikei districts.
29 November – Spoke to Whanganui Chronicle journalists and editor about the leaked document from the Office of Treaty Settlements.
Significance of decision – In terms of the Significance and Engagement Policy 2018, the decision is not significant.
Council’s Resolution Proposed by Mayor McDouall, seconded by Cr Reid:
2.1 THAT the information is noted. CARRIED
3. Youth Committee Review Working Party Report Stephanie Macdonald-Rose, Policy and Governance Manager, reports:
Executive summary The purpose of this item is to report on the findings of the Youth Committee Review Working Party and make subsequent recommendations.
This review was primarily focused on establishing a clear sense of direction for the Committee based on a clarified set of requirements for youth input and engagement. This information was then used to inform a number of considerations around structure and resourcing, as well as the potential for a Youth Hub and general improvement approaches.
Although the Committee’s basic function and role was confirmed, there are some changes proposed to the way in which the Committee is supported and structured.
Background A Youth Committee Review Working Party was established in May 2018 following a recommendation through the Long-Term Plan 2018-2028 workshop process.
This agreed that reinstatement of Youth Committee funding to $45,000 per annum would be made subject to a working party review of its structure.
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Additional feedback from the workshop included: A desire to have the Youth Committee (in whatever structure) act as a ‘youth voice’ to inform Council – and for Council to have a youth forum to channel any relevant consultation and issues. Recognition of opportunities to enhance the framework, configuration, communication and reporting lines – as well as available funding pools. A review of the Youth Committee’s scope – e.g. focus to be directed to significant youth issues as opposed to the delivery of events. Support for the investigation of a Youth Hub proposal.
The Working Party comprised Mayor McDouall and Crs Chandulal-Mackay, Duncan, Joblin and Reid alongside the two Youth Committee Co-Chairs. Council officer support was also provided.
A number of meetings were held to consider the Youth Committee’s structure, function and purpose.
These sessions focused on the following considerations.
First considerations Advocacy functions (e.g. what should the Youth Councillors be focusing on and are they delivering on this effectively?). Terms of Reference. Suitability of the current committee structure. Alternative forum options.
Second considerations Number of Youth Councillors. Appointment of Youth Councillors. Provision of the right level of committee support. Best practice comparisons / Ministry of Youth Development alignment.
Third considerations Potential development of a Youth Hub. Relationship and engagement with the District Council.
This approach was about first ensuring clarity of purpose and function before making related decisions about structure and resourcing requirements.
As a result, a more robust set of recommendations were able to be developed – based firmly on the Council’s actual requirements and intentions, rather than starting from a preconceived standpoint.
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Options A number of recommendations have been made by the Working Party. These are outlined in detail in the tabled report (Ref B1) and summarised below.
Advocacy function Youth Councillors to have greater representation opportunities through relationships with community agencies, groups and organisations. Effective youth engagement techniques to continue to be researched and adopted – e.g. by continuing to develop additional channels and platforms to connect with the district’s young people. This should also include ways to enhance youth participation. Tighter parameters around the development and hosting of suitable youth events.
Terms of Reference Removal of the requirement to ‘develop a strategic direction for Whanganui youth’ - this should be Council’s role. Inclusion of requirements around police checks.
Suitability of the current Committee structure / Alternative forum options Confirmation of the Youth Committee’s existing role and method of delivery. General improvements to the governance structure to ensure robustness in decision- making. Greater support for the Youth Committee by opening up working party participation to youth volunteers. Ensuring formal delegation of budget decisions for clarity, audit requirements and risk mitigation.
Appointment and number of Youth Councillors Changes to the recruitment process for Youth Councillors – including reviewing the ways in which diversity is sought and introducing an annual recruitment drive (rather than as vacancies appear). Confirmation of the 12 -24 age range. Amendment to the membership structure, with this shifting from 18 young people to 14. The informal review process for individual Youth Councillors to change from every 12 months to every six months – with a revised performance development process to be established. Retention of an annual review for the Youth Committee as a whole. Introduction of a two-year fixed term appointment period.
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Provision of the right level of Committee support Additional Council officer / co-ordination support is required to match service delivery needs – beyond administrative functions. Improvements to the way the Youth Committee is involved in pre-engagement and consultation opportunities, as well as general participation in Council policy, strategy and project work. Refinement of the purpose / process for the Youth Committee Consultation Working Party. Greater leadership recognition for Youth Councillors – e.g. for working party leaders.
Youth Hub Commitment to exploring a Youth Hub proposal – including investigation of co- location and co-funding opportunities.
Relationship and engagement with the District Council Enhancements to the way minutes and business plan progress (including the budget) is reported to Council. Development of a Youth Strategy to formalise Council’s vision for youth in the district. Delivery of a ‘Meet the Councillors’ event twice a year and exploration of opportunities for Youth Councillors to work more closely with elected members on strategic issues. Identification of more opportunities for Youth Councillors to connect with staff on projects and strategic issues. Definition of the role of the councillor appointment to the Youth Committee.
As a result of the above recommendations, the following options are provided.
Option One – Endorse the Working Party’s recommendations and reformat the Youth Committee (recommended option)
As a result of the Working Party’s review, and discussion with Legal Counsel, it is recommended that the Youth Committee be reformatted to provide a more robust governance structure. This would ensure that the Committee was properly constituted and formally appointed and would address the Working Party’s recommendations to reduce the number of members.
In order to deliver this, the Youth Committee would be officially disestablished at this meeting before being immediately reconstituted with all current Youth Councillors formally appointed. However, given the intention to reduce the membership to 14, there is an additional recommendation that further appointments not total 15 or more. This will allow natural attrition to determine the final composition by taking into account the Youth Councillors intending to resign to attend university and the general turnover that tends to occur at the end of the year. Once 14 members were in place then the Committee would
Council Meeting 11 December 2018 11 be fully committed. Necessary changes to the Youth Committee’s Terms of Reference to support this are also recommended (Ref B2).
Additional recommendations, for example developing improved processes, preparing a Youth Strategy and further updating the Terms of Reference would be added to the work programme for the 2019 year.
This option also provides for increased Council officer support in order to meet the demonstrated needs of the Committee, as well as the Council’s aspirations for youth representation and engagement.
This would mean increasing the level of support from eight hours per week to twenty hours per week and reshaping the role to take on more of a coordination function. This would involve a number of support and liaison tasks, including more strategic oversight. However, the Youth Committee’s success at independently driving many of its own strategic initiatives is acknowledged and would be encouraged to continue. This revised role would come at an additional cost of around $20,000 per year.
The primary advantages of this approach are that the Youth Committee would follow correct legislative processes; be formally constituted; more efficiently structured; receive the right level of support relative to Council’s requirements; and improve its youth advocacy role.
This would also align with Council’s commitments to continuous improvement.
The disadvantages of this approach primarily relate to potential confusion around the loss of members – including the reputational management of this with the community and Youth Councillors. It must be clear that natural attrition will determine the final 14 members and that no Youth Councillors will be asked to resign. Disestablishing and immediately re-establishing the Committee should also minimise any upheaval and concern about Council’s rationale and intentions. Youth Councillors have been advised of this recommendation.
Council would also need to consider the costs associated with an increase in Council officer support. However, this should be balanced against the gains that could be achieved. It is also important to acknowledge what is realistically required to resource a fully functioning Committee.
Ongoing reinstatement of the $45,000 funding for the Youth Committee is also supported. An overview of this budget as contained in the Youth Committee’s Business Plan is tabled (Ref B3). This spend aligns with the Working Party’s recommendations in that it is largely apportioned to one significant event championing a social cause, with a sizeable portion then attributed to engagement and advocacy roles.
Option Two – Retain the status quo This option would see the Committee remain in its current format with no Working Party recommendations endorsed. This would include retaining administrative support at its existing level – despite the Committee’s requirements exceeding the profiled hours.
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The Youth Hub proposal would not be progressed.
This option does not recognise the research and recommendations of the Working Party. These recommendations have been informed by feedback from Youth Councillors, best practice youth engagement approaches and the advocacy requirements of Council.
Although this option would present a cost saving, it would also limit the Committee’s effectiveness and fail to take into account the structural changes that are believed to be required.
Option Three – Adopt an alternative approach based on a modified version of the Working Party’s recommendations
This option would see Council ‘cherry pick’ its preferred recommendations from the Working Party’s review.
Although this would provide flexibility in terms of what was endorsed, there is a risk that key elements of the review would be missed which would limit the effectiveness of what could be achieved.
Key issues The following recommendations are considered to be the most impactful in terms of financial implications or opportunities for success: Formally constituting the Youth Committee and all its members. Reducing the number of Youth Councillors from 18 to 14. Updating the Youth Committee’s Terms of Reference. Increasing Council officer support provided – in terms of hours and level of assistance. Committing to the investigation of a Youth Hub in partnership with others. Developing a Youth Strategy.
The specific requirements of each are detailed in the tabled report, however, the primary issues will be to ensure that the correct messages are delivered, proper processes are followed and Council can see a return on investment. Some of these decisions will also require approval through the Annual Plan process.
Next steps Youth Councillors have been advised of these recommendations. If approved, Council will formalise the appropriate constitution of this Committee today. Once the Committee’s membership drops to 14 then it will be capped until further recruitment is required. This will be achieved according to the Working Party’s recommendations and a new process will also be drafted. This will include looking for greater diversity and introducing a more streamlined appointment system.
Additional recommendations will also be added to the Council’s work programme for the 2019 year and be progressed by the Youth Committee and Policy and Governance teams.
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This will include actions such as developing a new ‘performance development’ process for Youth Councillors, finding new opportunities for strategic engagement and organising events with elected members. Although a revised Terms of Reference is presented for adoption, it should be noted that further changes will be required as the review’s initiatives are progressed. As a result, an updated document will be completed and brought to Council for finalisation, if necessary.
References B1 Youth Committee Review Working Party Report B2 Youth Committee Terms of Reference B3 Youth Committee Business Plan 2018/19
SUMMARY OF CONSIDERATIONS Fit with purpose of local government This review has had the principles of ‘good quality’ and ‘cost effective’ service delivery at its core. It has also considered improvements to the way that democratic local decision making and action can be contributed to by the youth of the district. These improvements will enable the Youth Committee to more successfully carry out its role within more formalised structures.
Link: Section 10 of the Local Government Act 2002 Fit with strategic framework Select checkboxes to indicate whether the decision / report contributes, detracts or has no impact
Contributes Detracts No impact Leading Edge Strategy
Long-Term Plan
Infrastructure Strategy
Economic Development Strategy
Other Policies or Plans – Youth Committee Business Plan
The Leading Edge Strategy is particularly focused on Council’s commitment to authentic engagement and the delivery of strong and empowering leadership. Providing a voice to young people through the Youth Committee is specifically referenced.
The Committee’s business plan acknowledges its ongoing interest in exploring the potential for a youth hub. Youth Councillors intend to develop an initial concept in the 2018/19 year. Link: Policy and strategy documents Link: Leading Edge Strategy Link: Leading Edge Strategy Toolkit
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Risks No risks apply
The recommended decision has a low degree of risk.
There is a low degree of risk that the proposed changes to the Youth Committee will generate some reputational confusion. This is because the need to disestablish and then formally reconstitute the Committee may not be understood and the reduction in Youth Councillors may cause undue concern for existing members. This will be mitigated by clearly explaining the rationale for this change and assuring Youth Councillors that no terminations will be made.
Link: Risk Register Link: Risk Policy Link: Risk assessment guidance Treaty of Waitangi The Council takes into account the principles of the Treaty of Waitangi in its decision making and service delivery processes. Policy implications If these recommendations are approved, the Committee’s Terms of Reference will need to be updated. There are likely to be other improvements required too, given that these have not been reviewed for some time. Further changes will be brought to Council for approval in the new year.
In addition, there are a number of internal Committee processes that will be either be formalised, developed or improved. The Youth Committee has already formalised its support for Council’s Child Protection Policy as part of an early Working Party suggestion. Financial considerations Any costs associated with these recommendations are not currently budgeted for and will have to be considered as part of the Annual Plan 2019/20.
This will include detailed costings for progression of a Youth Hub proposal and the additional budget required for an enhanced Youth Committee co-ordination role.
While the Youth Hub costs cannot currently be estimated it is expected that the support role will accrue additional costs of around $20,000 per year. This will be on top of the Youth Committee’s current budget allocation of $10,000 for this position.
Consideration of the Committee’s financial delegation was included as part of this review. It was confirmed that the Committee does have existing delegation over its budget within its Terms of Reference. It is recommended that this be retained.
Nil Approved in LTP / AP Unbudgeted
$20,000 for Youth Committee Coordinator role
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Legal implications It is recommended that the Working Party’s recommendations be used as a trigger to more formally constitute the Youth Committee and appoint all of its members. This will require the Committee to first be disestablished. Significance The recommended decision is considered not significant as per Council’s Significance and Engagement Policy. Link: Significance and Engagement Policy Link: Determining significance overview
Engagement A Working Party was formally appointed by Council to undertake this review. This included involvement of the Youth Committee. Feedback on the Committee and opportunities for strengthened youth connections were also provided through the Committee’s previous engagement exercises.
In addition, other Youth Councils and Committees around the country were contacted and best practice examples sourced and considered.
Although no other engagement or consultation is intended to supplement this review, development of a Youth Strategy will involve extensive engagement with young people, as well as the agencies who work with and support them. Link: Significance and Engagement Policy
PRE-ENGAGEMENT Date / Status Techniques to engage Community groups / stakeholders Youth feedback Completed Previous Youth Committee feedback e.g. Youth Connect Internal pre-engagement Governance Policy Youth support Youth Committee
Discussion Youth Committee Co-Chairs, Rhea Colaabavala and Ara Molijn were in attendance.
Ms Macdonald-Rose responded to questions. If the Review Working Party’s report was endorsed, funding to increase the hours of the Youth Committee’s administrator would need to be considered through the Annual Plan process. The change in the Youth Committee’s scope recommended an increased focus on the Committee’s role in advocacy and general wellbeing of youth and delivering one significant event that focussed on significant social issues for young people. In reply to a question on progressing the youth hub concept, Yth Cr Colaabavala advised the Youth Committee’s working party was
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currently gathering evidence, looking at other hubs and case studies and would endeavour to have a robust report ready to present to the Council through the upcoming Annual Plan process.
Council’s representative on the Youth Committee, Cr Chandulal-Mackay thanked the Review Working Party and the Youth Committee’s Co-Chairs who had contributed openly and honestly to the working party’s discussion, comfortably challenging the views of Councillors throughout the process. Cr Chandulal-Mackay said readily available strategic administrative support to the Youth Committee was important and believed the increase in administrator’s hours was necessary. Cr Craig, Joblin and Mayor McDouall spoke in support of the recommendations.
Significance of decision – In terms of the Significance and Engagement Policy 2018, the decision is not significant.
Council’s Resolution Proposed by Cr Joblin, seconded by Cr Craig:
3.1 THAT the Youth Committee Review Working Party’s report is endorsed.
3.2 THAT the Youth Committee in its current format be disestablished.
3.3 THAT the Youth Committee be re-established in accordance with the Youth Committee Working Party’s recommendations.
3.4 THAT the following Youth Councillors be formally reappointed by the Council to the Youth Committee: Rhea Colaabavala Arangan Molijn Ahimsha Saravanapavan Ani Latus Christie Wallace Ariana Cronshaw Charith De Silva Sophie Archer Emelye Brown Haris Khan Isobel Geltch Jonty Tripe Josie Verhaaren Leah Aiono Mia Perkins Paulie Manuel Zach Anderson
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3.5 THAT for future appointments to the Youth Committee the Council will not appoint further members if such appointment would bring the total number of members to 15 or more.
3.6 THAT the updated Terms of Reference for the Youth Committee are adopted. CARRIED ACTION: Stephanie Macdonald-Rose
4. Plan Change 46 North-West Structure Plan – Operative Hester den Ouden, Senior Policy Planner, reports:
Executive summary The purpose of this report is to seek approval of Plan Change 46 – Otamatea West Structure Plan (the Plan Change) to the District Plan and confirm the date that the Plan Change will become operative.
Background Plan Change 46 – Otamatea West Structure Plan responded to projected demand for additional residential land out to the year 2065 in the area. Policies and regulation changes recognise and protect the cultural significance of the area and provide direction to those planning, designing and reviewing development proposals in this area. The Otamatea Development Overlay, which restricted residential development in the Otamatea area, has been removed.
The Plan Change introduces a minimum lot size for this area of 800m2. The Structure Plan includes an indicative road layout.
Plan Change 46 was publicly notified in accordance with Clause 5 of Schedule 1 to the Resource Management Act on 9 September 2017, with the period for submissions closing on 6 October 2017. The further submission period closed on 6 November 2017.
A hearing of submissions to the Plan Change was held on 11 and 12 December 2017, by a panel of Independent Commissioners, who made recommendations to Council on 29 August 2018.
Council adopted the recommendations made by the panel of Commissioners on 11 September 2018. Decisions were released and the District Plan amended, effective on 13 September 2018. The appeal period closed on 26 October 2018. No appeals were received.
The process has now been completed in accordance with the Council’s obligations under the Resource Management Act 1991 (RMA), and is able to be approved by Council and made operative.
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Council approval of Plan Change 46 is required to comply with Clause 17 of Schedule 1 of the Resource Management Act 1991, which is a pre-requisite for any plan change to be made operative.
Next steps Once Council has approved the plan change: Public notice of the date that Plan Change 46 becomes operative and the Common Seal of the Council is affixed. Circulation of the operative Plan Change is then required, as prescribed in Clause 20 Schedule 1 to the RMA.
SUMMARY OF CONSIDERATIONS Fit with purpose of local government This decision enables democratic local decision making by, and on behalf of, the community as it rezones land required for residential purposes. It contributes to the supply of suitably zoned residential land.
This decision fits with the purpose of Local Government and its functions under the Resource Management Act 1991. Link: Section 10 of the Local Government Act 2002 Fit with strategic framework Select checkboxes to indicate whether the decision / report contributes, detracts or has no impact
Contributes Detracts No impact Leading Edge Strategy
Long-Term Plan
Infrastructure Strategy
Economic Development Strategy
Other Policies or Plans
Declaring the Plan Change operative will update the provisions of the Operative District Plan with the provisions of the North West Structure Plan. Link: Leading Edge Strategy Link: Leading Edge Strategy Toolkit Link: Policy and strategy documents
Risks No risks apply
Treaty of Waitangi The Council will take into account the principles of the Treaty of Waitangi in its decision making and service delivery processes. Policy implications The Plan Change will update the provisions of the Operative District Plan, once the Plan Change has been approved.
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Financial considerations There are not financial implications to Council arising from this decision.
Nil Approved in LTP / AP Unbudgeted
$ Legal implications Council approval of the Plan Change is required for compliance with Clause 17 of Schedule 1 to the Resource Management Act. It is a pre-requisite for any plan change to become operative. Council is required to publicly notify the date on which any plan change becomes operative in accordance with Clause 20 of Schedule 1 to the RMA.
Significance The recommended decision is considered not significant as per Council’s Significance and Engagement Policy. Link: Significance and Engagement Policy Link: Determining significance overview Engagement Considerable engagement has occurred in the preparation of the Plan Change. The pre- notification provisions (Clause 3) engagement process is outlined in Schedule 1 to the RMA and includes Ministers of the Crown and iwi. Furthermore the Plan Change process enables two rounds of submissions to be made, and for those to be heard. In addition a Cultural Values Impact Assessment was commissioned to inform the Plan Change. The decision on the Plan Change has been enhanced by the incorporation of matters covered in the Cultural Values Impact Assessment. Link: Significance and Engagement Policy PRE-ENGAGEMENT Date / Status Techniques to engage Community groups / stakeholders Iwi organisations Completed letters, emails, Hui Network Utility Operators, NZTA Completed letters, emails Other Government Departments Internal pre-engagement CONSULTATION Level of engagement on Techniques to engage Community group / stakeholder spectrum Iwi organisations Completed letters, emails, Cultural Values Impact Assessment, Archaeological Assessment report Network Utility Operators Completed letters emails
Other Community and Stakeholder Participation Public Notification Submissions and Further Submissions Hearing with presentation of evidence by Submitters
Council Meeting 11 December 2018 20
Significance of decision – In terms of the Significance and Engagement Policy 2018, the decision is not significant.
Council’s Resolution Proposed by Cr Reid, seconded by Cr Duncan:
4.1 THAT the District Plan provisions of Plan Change 46 – Otamatea West Structure Plan be approved pursuant to Clause 17 of Schedule 1 of the Resource Management Act 1991 by affixing the Common Seal of the Council, and be made operative on Wednesday, 19 December 2018 following public notification of this date on Wednesday, 12 December 2018. CARRIED ACTION: Hester den Ouden
5. Plan Change 55 – Miscellaneous Provisions Hester den Ouden, Senior Policy Planner reports:
Executive summary Plan Change 55 corrects anomalies identified in the District Plan (the Plan), incorporates further policy guidance where gaps have been identified and simplifies provisions to make the Plan more user friendly. A summary of changes is as follows: Refine some definitions. Remove duplication. Delete redundant provisions. Clarify some District Plan provisions. Improve the Residential Amenity Policy framework. Amend rules relating to boundary trees in the Rural Zones. Amend accessory building and signage notice provisions. Update the Signage Chapter (16) to reference Council’s Signage Policy 2018. Update District Plan Appendix 1 – Heritage items by including Wanganui Collegiate. Insert Surveyors in the definition of Suitable Qualified Design Professionals for Producer Statements. Rezone part of Montgomery Reserve from the Residential Zone to the Reserves and Open Spaces Zone, consistent with the zoning of the balance of the Reserve.
These minor changes are designed to improve the implementation of the District Plan provisions and Council’s functions under the Resource Management Act 1991 (RMA). The changes proposed will generally make the Plan more usable, providing greater certainty to users including residents, planning agents, developers and Council Planning officers.
The proposed changes are shown as ‘marked up text’ to the relevant sections of the District Plan (Ref C2). The Resource Management Act requires that a section 32 Evaluation Report (Ref C1) be prepared that considers, in respect to the changes proposed, the option
Council Meeting 11 December 2018 21 alternatives, the costs and benefits of each option and the economic and employment gains or reductions (if any).
Background The Planning team maintains a record of issues that arise with existing plan provisions. Periodically the list of issues raised is investigated and refinements to the District Plan are promoted as a plan change which addresses miscellaneous provisions.
Options The options available are to: • Not notify the Plan Change. • Notify the Plan Change, incorporating only some of the proposed amendments contained in the ‘Marked Up Text’ (Ref C2). • Notify the plan change, incorporating all of the proposed amendments contained in the ‘Marked Up Text’.
This option is essentially a decision to not proceed with the Plan Change. If the Plan Change is not progressed the District Plan will continue to contain ambiguity, anomalies and inaccuracies, for example, the incorrect zoning of land parcels. It will also be deficient in respect to providing certainty to users of the Plan. Provisions will remain duplicated and the Plan’s complexity will not be addressed. Continuing to administer the District Plan unchanged would not improve the quality of Council’s regulatory planning functions. For these reasons this option is not recommended.
Notify Only Some Proposed Changes To further this option Council would first be required to determine which of the proposed changes (forming part of the Plan Change) it wishes to notify. All of the proposed changes are considered appropriate to ensure more effective decision-making is undertaken in respect to the implementation of the District Plan and the views of the public should be sought on all of them. For these reasons this option is not recommended.
Notify All Proposed Changes This option is recommended. All the proposed changes warrant pursuing in the interests of achieving more effective, expedient and cost efficient resource management decision making.
Key issues This Plan Change arises as some provisions in the District Plan are repetitive, not clear or are duplicated.
The changes will simplify provisions and enable a straightforward interpretation of the provisions of the District Plan.
Council Meeting 11 December 2018 22
Next steps The next step is to have the Plan Change publicly notified for submissions. It is proposed to notify the Plan Change on 15 December 2018. The minimum period for public notification of a plan change is 20 working days.
It is recommended that the submission period extends to 8 February 2019. This timeframe exceeds the prescribed minimum 20 working day period.
References C1 Section 32 Evaluation Report C2 District Plan Marked Up Provisions
Note: An engagement plan is not required as the Resource Management Act stipulates the type and timing of engagement. The pre-plan change engagement is outlined in the Section 32 Evaluation Report. The type of engagement to be undertaken once Council has adopted Plan Change 55 is outlined above.
SUMMARY OF CONSIDERATIONS Fit with purpose of local
government This decision will initiate the proposed Plan Change that will improve the Council’s ability to manage, use and develop through enhanced District Plan provisions. This is one of many functions that Local Government is required to perform – in this case under the Resource Management Act. This decisions will improve the quality of Council’s regulatory planning functions. Link: Section 10 of the Local Government Act 2002 Fit with strategic framework Select checkboxes to indicate whether the decision / report contributes, detracts or has no impact
Contributes Detracts No impact Leading Edge Strategy
Long-Term Plan
Infrastructure Strategy
Economic Development Strategy
Other Policies or Plans – Operative District Plan
The proposed plan changes are minor and will enable better implementation of the District Plan and how Local Government functions. Link: Leading Edge Strategy Link: Leading Edge Strategy Toolkit Link: Policy and strategy documents
Council Meeting 11 December 2018 23
Risks No risks apply
The recommended decision has a moderate degree of risk.
The provisions in the Plan Change that are time sensitive are those relating to election signs, because of the October 2019 Local Government elections. It is important to have the proposed provisions in place at least three months (end of June) before polling day (Electoral Act 2001) to be held 12 October 2019. Link: Risk Policy Treaty of Waitangi The Council will take into account the principles of the Treaty of Waitangi in its decision making and service delivery processes.
This is a requirement of section 8 of the Resource Management Act. Policy implications The minor changes proposed to the District Plan are in line with Council’s policies. They will for instance, improve implementation of the District Plan, reduce duplication, clarify some definitions and align the District Plan provisions for signage with Council’s Signage Policy 2018. Financial considerations
Nil Approved in LTP / AP Unbudgeted
$
Legal implications This Plan Change has been developed in accordance with the RMA, and engagement has and will continue to comply with RMA requirements.
Significance The recommended decision is considered not significant as per Council’s Significance and Engagement Policy. Link: Significance and Engagement Policy Link: Determining significance overview Engagement Link: Significance and Engagement Policy PRE-ENGAGEMENT Date / Status Techniques to engage Community groups / stakeholders Refer to Section 32 Evaluation Completed September Letters and emails Report (Ref C1) 2018 Internal pre-engagement See Section 32 Evaluation Report for details of Internal Staff and groups consulted CONSULTATION Level of engagement on Techniques to engage Community group / stakeholder spectrum Ministry for the Environment, Informed about Plan Letters and emails. iwi, adjacent local authorities Change development
Council Meeting 11 December 2018 24
and Ministers of the Crown and requests for any and their departments. issues. Iwi circulation of draft Informed about Email letters and proposed Plan Change and proposed Plan Change. Attachments 1 and 2 marked up text of District Plan. Separate email attaching Summary of matters covered. Federated Farmers, Informed about Summary of Matters Horticulture NZ, Wanganui proposed Plan Change. Covered Attachment. Rural Community Board Consultation by way of Requests submissions Public Notices and submissions will be requested and further submissions summary of will occur. submissions.
Discussion Ms den Ouden said the proposed modifications included in Plan Change 55 would streamline, clarify and simplify the use of the District Plan. Ms den Ouden responded to questions of clarification.
Cr Vinsen queried the proposed rezoning of part of Montgomery Reserve from Residential Zone to Reserves and Open Spaces Zone. Ms den Ouden said the purpose was to reapply what should have originally been applied. Research had determined that in 1970 the entire reserve had been gazetted as a reserve. This meant it should never be residentially zoned. Ms den Ouden responded to further questions. She advised that Section 25 of the Reserves Act outlined the process required to reverse the status of a reserve. Whether administered by the Crown or Territorial Authority, it would be required to go back to the Crown for a determination. It could not be sold by Council. When the reserve status had been determined it was considered sensible to rezone as the area could not be subdivided and the zoning was virtually irrelevant.
Following further queries and discussion on the legal status of this piece of land, including previous legal advice that advised this piece of land was not subject to the Reserves Act, Mayor McDouall proposed that the meeting move into confidence to enable Rob Goldsbury, Legal Counsel to provide legal advice and respond to Councillors’ questions.
Council Meeting 11 December 2018 25
Motion to Exclude the Public Proposed by Mayor McDouall, seconded by Cr Joblin:
THAT the public be excluded from the following parts of the proceedings of this meeting, namely:
Reason for passing this Ground(s) under section 48(1) for the passing of General subject of each resolution in relation to each this resolution matter considered matter Legal advice to Council Good reason to withhold That the public conduct of the relevant part of exists under section 7. the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists. Section 48(1)(a)
This resolution is made in reliance on sections 48(1)(a) of the Local Government Official Information and Meetings Act 1987 (LGOIMA) and the particular interest or interests protected by section 7 of that Act, which would be prejudiced by the holding of the relevant part of the proceedings of the meeting in public are as follows:
Legal advice to Council Maintain legal professional privilege (Section 7(2)(g)).
CARRIED
The meeting adjourned at 2.13pm and resumed in confidence at 2.16pm.
Council Meeting 11 December 2018 27
Motion to Reopen the Meeting to the Public Proposed by Cr Baker-Hogan, seconded by Cr Joblin:
THAT the meeting be reopened to the public and the discussion associated with the legal advice to the Council remain confidential. CARRIED
The meeting adjourned at 2.34pm and resumed at 2.36pm.
Discussion Ms den Ouden responded to further questions of clarification on some proposed modifications included in Plan Change 55. Cr Taylor queried the appropriateness of including Montgomery Reserve in the proposed plan change as any submission to it would be ultra vires. Ms den Ouden said the Council was unable to stop people submitting, however it had the ability legally to meet and discuss this with them and dependent on the submission provide the potential for the submission to be withdrawn.
Proposed by Cr Joblin, seconded by Cr Craig: THAT Plan Change 55 – Miscellaneous 1 is approved for public notification in accordance with the First Schedule of the Resource Management Act 1991.
An amendment was proposed by Cr Vinsen:
Proposed by Cr Vinsen, seconded by Cr Young: THAT Plan Change 55 – Miscellaneous 1 is approved for public notification in accordance with the First Schedule of the Resource Management Act 1991, with the exception of Clause 12 (rezoning of Montgomery Reserve) of the Section 32 Report.
Discussion Cr Vinsen said given the Council’s large debt, he believed it was irresponsible not to take every possible opportunity to reduce debt through liquidising non-performing assets and Montgomery Reserve was an underperforming asset that the Council had some control over. The Council had been told it could sell it and then told it could not be sold. He believed the status quo remain as at a future time there could well be other advice.
The impact of this amendment was queried. Ms den Ouden said the situation would remain the same with the portion zoned residential unable to be developed. In essence, the status quo conveyed an incorrect message.
The amendment was put. That Plan Change 55 – Miscellaneous 1 is approved for public notification in accordance with the First Schedule of the Resource Management Act 1991, with the exception of Clause 12 (rezoning of Montgomery Reserve) of the Section 32 Report. LOST Crs Bennett, Vinsen and Young voted for the motion.
The substantive motion was put.
Council Meeting 11 December 2018 28
Significance of decision – In terms of the Significance and Engagement Policy 2018, the decision is not significant.
Council’s Resolution Proposed by Cr Joblin, seconded by Cr Craig:
5.1 THAT Plan Change 55 – Miscellaneous 1 is approved for public notification in accordance with the First Schedule of the Resource Management Act 1991. CARRIED Crs Bennett and Vinsen voted against. Mayor McDouall abstained from voting. ACTION: Hester den Ouden
6. Whanganui Land Settlement Negotiation Trust – Update
Leighton Toy and Marama Laurenson, General Manager, Property and Strategic Lead, Culture and Community reports:
Executive summary The Whanganui Land Settlement Negotiation Trust (WLSNT) is in the process of negotiating its claim with the Crown. On 23 October 2018, Hon. Rick Barker, Crown Negotiator and officers of the Office of Treaty Settlements provided Council with a presentation outlining the issues and the process leading up to the Agreement in Principle.
At the conclusion of the settlement process the WLSNT will be wound up and a post- settlement governance entity will be established to receive the settlement redress.
The purpose of this item is to acknowledge that Iwi will be soon entering into an Agreement in Principle with the Crown which is intended to include the matters cited in the recommendations of this Report.
Background The WLSNT is the entity responsible for the negotiations in the settlement process with the Crown.
The land settlement negotiation process has a number of key steps as cited below.
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The WLSNT has been mandated and finalised the Terms of Negotiation with the Crown. It is in the process of negotiating the Agreement in Principle (AIP). This stage of the process is expected to be completed early 2019.
The Agreement in Principle Once the AIP is signed, it will be the basis of a draft Deed of Settlement, as the AIP sets out proposed terms for settlement and terms of redress, between the settlor and the Crown.
Redress outlined in the AIP may take the following forms: Financial and commercial redress. Historical account. Acknowledgement and apology. Cultural redress. Relationship redress.
Te Tomokanga ke te Matapihi Whanganui Land Settlement Values: Toitū to Kupu (innate integrity). Toitū to Mana (inherited authority). Toitū te Whenua (physical and metaphysical sustenance).
This whakatauki is the exemplar for Whanganuitanga: “the permanence of the absolute word, ensures the retention of chiefly authority guaranteeing the survival of the tribal domain.
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Whanganui Land Settlement Aspirations WLSNT seek the return, purchase or co-management of important cultural properties within the tribal rohe: Return of previously identified sensitive land around the Airport (Ref D) which a previous Mayor had promised to return as part of a support agreement. A First Right of Refusal to purchase any Harbour and City Endowment land should the Whanganui District Council decide to sell. Pākaitore.
The ownership of Pākaitore has been vested in the Crown, with joint management between Council, Iwi and the Crown.
Land Reserves WLSNT propose co-management with Whanganui District Council over the following reserves: Pukenamu Queens Park. Kokohuia Wetlands. Gonville Domain. Horrocks Park Reserve.
WLSNT are seeking the potential vesting of some of the Crown-owned reserve land at Mowhanau / Kai Iwi Beach, with specific sites and administration arrangements to be confirmed. These Reserves in question are generally Whanganui District Council administered with the land titles a mix of Crown / Whanganui District Council owned land.
Lake Trust WLSNT wants to protect and preserve Lakes Wiritoa, Pauri, Westmere (Roto Mokia) and Virginia Lake in partnership with Whanganui District Council.
Partnership in Social Investment WLSNT’s vision is to improve the wellbeing and prosperity of the Whanganui community and considers the Whanganui District Council as a natural partner. WLSNT seek a strategic tripartite relationship with Whanganui District Council and relevant Crown agencies to explore an integrated approach to the provision of social services. This relationship could be formalised through a social entity to operate strategically, not operationally.
Relationship Agreements Relationship agreements between claimant groups, Crown and the public sector agencies are a feature of AIP’s and are a standard part of Treaty Settlements. Relationship agreements can often reflect existing relationships an Iwi has developed and built overtime and are generally negotiated and agreed to post AIP signing.
Next steps The Crown seeks feedback from Whanganui District Council on considering the WLSNT’s aspirations to: 1. Develop a Relationship Agreement.
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2. Return previously identified sensitive land around the Airport. (Ref D) 3. Provide Iwi with a First Right of Refusal to purchase Harbour or City Endowment lands should Council consider selling. 4. Support the vesting of Pākaitore to WLSNT. 5. Pukenamu / Queens Park being jointly managed by WLSNT and Council. 6. Enter into co-management arrangements for identified reserves. 7. Set-up a Lakes Trust with WLSNT and Council for identified lakes. 8. Explore the creation of a social entity with WLSNT, Council and the Crown.
Options For each of the referenced “next steps”, Council has the opportunity to indicate to the Crown its constructive support for and negotiate mutually appropriate terms to take the claimant process and its settlement into account with respect to items relevant to Council’s jurisdiction in the draft AIP.
Develop a Relationship Agreement The impact of a Relationship Agreement is a positive objective – to achieve a mutually appropriate relationship with shared objectives to account for claimant expectations aligned to building the community together.
Return previously identified land around the Airport A previous Mayor made an agreement with the claimant group to return the land of cultural significance. Council officers have been investigating a methodology to achieve a robust transfer process. It is expected that the Office of Treaty Settlements will provide support through the draft Deed of Settlement. Council support the lands being transferred with the support from the Office of Treaty Settlements to facilitate the legal mechanisms.
Provide the post-settlement governance entity with a First Right of Refusal to purchase Harbour and City Endowment lands should Council consider selling The process for First Right of Refusal needs to be investigated so that it is conducted in a mutually appropriate way – and, in particular, the impact on the private sector and market realities will also need to be taken into account in a transparent system.
Support the vesting of Pākaitore to WLSNT Pākaitore Historic Reserve is owned by the Crown and jointly managed by the Crown, Iwi and Council.
Pukenamu Queens Parks being jointly managed by WLSNT and Council In principle, this is consistent with the objective for the overarching intention for co- management of identified reserves.
Enter into co-management arrangements for identified reserves In principle and subject to a legal review of ownership, co-management of identified reserves may be developed to ensure continuity of use as a public amenity. Council, the Crown and iwi will need to jointly consider a preferred mutually acceptable model for co- management going forward.
Council Meeting 11 December 2018 32
Set-up a Lakes Trust with WLSNT and Council for identified lakes Like co-management of identified reserves, Council should support this in principle subject to the development of a mutually acceptable model to ensure the continuity of public use and access in a culturally appropriate way.
Key issues The claimant process undertaken by the Whanganui Lands Negotiation Settlement Trust is creating a significant step in the collective journey of building nationhood between the Treaty partners. Acknowledgement and recognition of it by Council participating effectively and respectfully in the process in good faith is key to building a shared future together in the Region as a whole. It is a benefit to the claimant iwi and the community that Council provide leadership to align with the aspirations and expectations of the WLSNT. In order that Council may achieve this, Council officers will be required to work closely with the Office of Treaty Settlements to deliver effective models, to account for: Methodology for transfer of lands under a First Right of Refusal regime. Effective models for co-management of reserves and lakes, and with whom they may be conducted (particular hapu within the iwi will have mana whenua). A mutually appropriate model for a Relationship Agreement to both recognise the expectations of the settlement process in a way that aligns with Council’s statutory obligations, that together will benefit the community as a whole.
Next steps The Office of Treaty Settlements is leading the Crown’s settlement process with the claimants. The Office of Treaty Settlements requires feedback from this meeting so that it may progress to the next stage, to have the Agreement in Principle agreed, that will then lead to a Draft Deed of Settlement. Council will be advised by the Office of Treaty Settlements when the final AIP is produced.
References D Aerial showing previously identified sensitive land around the Airport
SUMMARY OF CONSIDERATIONS Fit with purpose of local government This decision aligns with section 4 of the Local Government Act 2002 (Treaty of Waitangi) which recognises and respects the Crowns responsibilities to take appropriate account of the principles of the Treaty of Waitangi. Link: Section 10 of the Local Government Act 2002 Fit with strategic framework Select checkboxes to indicate whether the decision / report contributes, detracts or has no impact
Contributes Detracts No impact Leading Edge Strategy
Long-Term Plan
Council Meeting 11 December 2018 33
Infrastructure Strategy
Economic Development Strategy
Other Policies or Plans
Link: Leading Edge Strategy Link: Leading Edge Strategy Toolkit Link: Policy and strategy documents Risks No risks apply
Treaty of Waitangi The Council will take into account the principles of the Treaty of Waitangi in its decision making and service delivery processes. Policy implications The decisions of this paper support collaboration and partnership with our local Iwi. Financial considerations Nil Approved in LTP / AP Unbudgeted
$ Legal implications The decisions within this paper provide Council support to our local Iwi’s aspirations. There will be legal implications that require consideration once further detail on each resolution has been provided / worked on. Significance The recommended decision is considered not significant as per Council’s Significance and Engagement Policy. Link: Significance and Engagement Policy Link: Determining significance overview Engagement This paper looks to provide Council support of the Whanganui Land Settlement Negotiation Trust aspirations. As further detail on each aspiration is shared with Council, Council will need to give consideration as to the level of required engagement, and with whom. Link: Significance and Engagement Policy
Discussion Mayor McDouall expressed his disappointment at the release of confidential information presented in a Council workshop by Hon. Rick Barker, Crown Negotiator and officers of the Office of Treaty Settlements that outlined the issues and process that would lead to an agreement in principle.
Mr Toy responded to questions of clarification. Discussions were required to define the areas of reserve referred to at Kai Iwi Beach. Recommendation 6.4 acknowledged that the Council would consider a first right of refusal and would discuss with the Office of Treaty Settlements and/or Iwi how that could be implemented. Should local Iwi identify land and the Council agree to those properties being part of the settlement, those properties would be transferred to the Office of Treaty Settlements. If endowment properties, legislation
Council Meeting 11 December 2018 34 required the money to be transferred at the current market value. Capital funds from a sale would be retained in the portfolio to invest in other property. How best a co-management of lakes and reserves would work would require discussion. From a Council perspective, it would need to be ensured that any governance structure was not onerous nor a burden on either the Council or the community. Recommendation 6.9 supported exploring a cross sectoral governance model for a social provider entity. The concept in principle was localised social services’ decision-making.
Mr Toy said if the recommendations were adopted, each would require ‘round table’ discussion with Iwi, consultation with the community with outputs reported back to the Council. In terms of consultation, each decision would stand on its own merits.
Reference was made to Recommendation 6.9 regarding the exploration of a cross sectoral governance model for a social provider entity. There was agreement that the word ‘tripartite’ be added to the cross sectoral governance model.
Mayor McDouall, seconded by Cr Duncan, proposed all recommendations, 6.1 to 6.9. Mayor McDouall agreed with a request that each motion be taken separately.
Mayor McDouall said adopting these recommendations would enable inclusion in an agreement in principle that formally would give the ‘green light’ for discussion. Potentially this meant Government money would flow into Whanganui for the benefit of all. He encouraged Councillors to learn more about this process and urged support for the nine motions.
Cr Anderson noted concern at the process and the consequences of land transfer concerned him. He considered first right of refusal for endowment property would far outweigh the benefits and, rightly or wrongly, would split the community. He had asked Mr Barker (Chief Negotiator) whether any financial benefit would filter down to those disadvantaged and the answer had been ‘no’. Cr Anderson said he could not support Recommendations 6.3, 6.4 or 6.6.
Cr Vinsen had two concerns. He said the public would need to be reassured of continued unfettered public access to any of the areas of parks and reserves deemed to be part of these negotiations. Referring to exploration of a cross sectoral governance model, Cr Vinsen considered this a dangerous path for the Council to follow that would transfer responsibility from the taxpayer to the ratepayer. Shifting the burden to the ratepayer should be resisted at every opportunity.
Crs Chandulal-Mackay, Reid, Joblin, Young, Taylor and Duncan spoke in support of the recommendations. Cr Chandulal-Mackay believed entering into a relationship with the Whanganui Land Settlement Negotiation Trust was the appropriate process and referred to Council’s obligation under the Local Government Act to take into account the principles of the Treaty of Waitangi. He hoped the community would have some empathy of the effects on many Maori people through intergenerational injustice, harm and hurt that had occurred without apology. He believed Local Government had to play a part in this healing process. For those who had reservations on this process, Cr Young noted the value of reading even the summary document of the three volumes of He Whiritaunoka: The
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Whanganui Land Report. Cr Duncan agreed with Cr Young’s comment and said to provide an opportunity for better understanding, publishing the summary document on the Council’s website could be considered.
The motions were put separately.
Significance of decision – In terms of the Significance and Engagement Policy 2018, the decision is not significant.
Council’s Resolution Proposed by Mayor McDouall, seconded by Cr Duncan:
6.1 THAT Council notes that the Whanganui Land Settlement Negotiation Trust is in the process of negotiating its land claim with the Crown. CARRIED
6.2 THAT Council enters into a Relationship Agreement with a post-settlement governance entity which will be informed by Te Tomokanga ki te Matapihi (Whanganui Land Settlement Values). CARRIED
6.3 THAT Council considers the transfer of 128 hectares of grazing land on Airport Road and South Spit to Whanganui Land Settlement Negotiation Trust. The land forms part of, and is included in, Identifier 357927, Wellington Registry. CARRIED Cr Anderson voted against.
6.4 THAT Council considers the advice of the Office of Treaty Settlements that Whanganui Land Settlement Negotiation Trust request a First Right of Refusal for the purchase of any Harbour or City Endowment land. CARRIED Crs Anderson and Bennett voted against.
6.5 THAT Council understands the intention of there being continued unfettered public access and supports the vesting of Pākaitore to a post-settlement governance entity. CARRIED
6.6 THAT Council understands the intention of there being continued unfettered public access to and supports the progression of vesting of some or all Crown owned reserve land at Kai Iwi Beach. CARRIED Cr Anderson voted against.
6.7 THAT Council considers opportunities for joint management relationships with Whanganui Land Settlement Negotiation Trust’s post settlement governance entity for particular reserves that may be identified as significant to the beneficiaries of the Trust. CARRIED
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6.8 THAT Council considers setting up co-governance arrangements for identified lakes and reserves with Whanganui Land Settlement Negotiation Trust’s post settlement governance entity. CARRIED
6.9 THAT Council supports the exploration of a tripartite cross sectoral governance model for a social provider entity that includes the Whanganui Land Settlement Negotiation Trust’s post-settlement governance entity with Central Government agencies. CARRIED Crs Bennett and Vinsen voted against. ACTION: Leighton Toy
The meeting adjourned at 3.44pm and resumed at 4.01pm.
Minutes of Committees for Adoption / Receipt
Strategy and Finance Committee’s Meeting – 5 December 2018 Item 10: Business Cases for Funding – Waitangi Day and Te Ao Hou Marae
Strategy and Finance Committee’s Recommendation to Council
10.1 THAT the Committee recommends Whanganui District Council approve the Whakawhanake Ltd business case and grant the sum of $10,000 for the Waitangi Day commemoration event 2019.
At its meeting held on 5 December 2018, the Strategy and Finance Committee recommended to the Council that funding be approved for Whakawhanake Ltd (Waitangi Day) and Te Ao Hou Marae. The Committee however, requested that further information on both business case funding applications be provided to the Council.
The Committee’s recommendation to Council to approve the Whakawhanake Ltd business case and grant funding for the Waitangi Day commemoration event 2019 is time-sensitive and therefore a decision is required at this meeting of Council.
Marama Laurenson, Strategic Lead: Culture and Community tabled additional information to Whakawhanake Ltd’s business case:
Whakawhanake Limited – submission to the Long Term Plan Process
Introduction The purpose of this document is to answer questions posed by Council in its consideration of a submission to the long term planning process for funding to enhance the Waitangi Day celebrations to achieve wider participation of the community as a whole. The following sections answer the questions.
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The company was established two years ago at the direction of the elders of Tupoho for the following purposes: 1. To be responsible for delivering Waitangi Day celebrations: where they had been doing it informally for years, at least since the reclamation of Pākaitore. 2. To work with Nga Tai o Te Awa in social service delivery in sectors like drug and alcohol abuse support, among many other subject areas related to youth
Former Council support for Waitangi Day led by Tupoho, and now for Tupoho through Whakawhanake Limited has been in kind: related to 1. Consents for road closures; 2. Toilet facilities; and 3. Refuse and recycling provided by Whanganui Resource Recovery Centre.
Other funding 1. None from Te Puni Kokiri. 2. None from the Ministry of Culture and Heritage – such funding is normally Council- led in other Districts in partnership with iwi, but neither the library nor the Sarjeant had available programme space to take part this year.
Process for payment of $10,000 1. Discount the in kind support from the $10,000. 2. Remaining cash to be contributed on the basis of an invoice.
Status of the company – please see information from Registrar of Companies attached.
Discussion Mr John Maihi and Mrs Sandy Nepia provided background information on Whakawhanake Ltd, established two years ago at the direction of the elders of Tupoho. Both were in attendance to support the funding application. Mrs Nepia said the Waitangi Day event held at Pākaitore was an iconic community event, attracting a large audience.
Cr Joblin, Chair of the Strategy and Finance Committee, said Council’s support and endorsement of the Waitangi Day celebrations was appropriate and noted support for the Committee’s recommendation. Cr Craig considered it important that the Council supported this cultural event long-term and suggested consideration be given to a budget ‘line-item’.
Significance of decision – In terms of the Significance and Engagement Policy 2018, the decision is not significant.
Council’s Resolution Proposed by Cr Joblin, seconded by Mayor McDouall:
10.1 THAT the Whanganui District Council approves the Whakawhanake Ltd business case and grant the sum of $10,000 for the Waitangi Day commemoration event 2019. CARRIED ACTION: Charlotte Almond
Council Meeting 11 December 2018 38
Youth Committee Meeting – 26 November 2018 Yth Crs Rhea Colaabavala and Ara Molijn (Co-Chairs) presented the minutes of the Youth Committee’s meeting held on 26 November 2018.
In summary: A presentation on the Majestic Square Revitalisation Project was received from Andrew Tripe and Hamish Lampp. A youth perspective for this project was sought and the request for Youth Committee representation on the project group was agreed. Two Youth Councillors would be appointed to the project group. A presentation was received from Hadi Gurton from Sustainable Whanganui on waste management at the Youth Committee’s flagship event vibe.music festival. The requirements of the ‘zero waste’ stall at the event and how this should be monitored at the event was discussed. The Committee considered it extremely important to ensure this event was as environmentally friendly as possible. The Committee now had t-shirts and two “pull-up” banners with the newly adopted logo and branding. A detailed submission had been made to “The Future of NCEA” review. As well as the Committee’s feedback, the submission also included feedback gathered from students who had attended the Committee’s inter-school student forum ‘”Youth Connect”. A copy of the submission was tabled for Elected Members’ information. vibe.music festival update – the Committee had been very active on its social media pages and had received considerable interaction from Whanganui community. There had been advertising and giveaways for vibe. on the Edge and More FM radio stations; three billboards had been erected around Whanganui and flyers distributed at the Festival of Cultures, River City Markets, Victoria Avenue, Mainstreet Whanganui Christmas Parade and Carols by Candlelight. The Committee had worked hard to secure sponsorship, the total amount approximately $25,000. A large amount of sponsorship for the event had been received from Harrisons Hiremaster, Display Associates, Stronglite, the Grand Hotel, Hoskins, Lions Foundation, Air Chathams, Crystal Valley, Whanganui & Partners, Whanganui Lions Club, Whanganui Rotary Club, Mediaworks, Plumber Dan, Pak n Save and Mitre 10 Mega. Other activities planned for the event included an activity zone with fun games and food trucks. Organisations including Youthline, Rotary, Sustainable Whanganui, Family Planning, Youth Services Trust, SUPP and Light Youth would have a presence in the form of stalls where attendees could mingle and access help and information on mental health and wellbeing and youth support services offered in Whanganui. As well as three youth acts, the Regional Smoke Free Rock Quest winners, local band “The Late Night Tales”, Ra Costelloe, Whenua Patuwai and Nomad would perform, with the headline act “Kings”. There would also be a kapa haka group from Cullinane College and a dance crew from City College. Chloe Swarbrick would speak about mental health on the night and the Committee thanked Mayor Hamish McDouall who would speak at the event opening.
Council Meeting 11 December 2018 39
Council’s Resolution Proposed by Cr Chandulal-Mackay, seconded by Cr Joblin:
THAT the minutes of the Youth Committee Meeting held on 26 November 2018 are received, and the recommendations and reports contained therein, are adopted. CARRIED
The following minutes were tabled:
Youth Committee Extraordinary Meeting – 10 December 2018 Yth Cr Rhea Colaabavala (Co-Chair) explained the Extraordinary meeting had been called to seek approval to allocate $1,500 from the Youth Committee’s Special Fund to the ‘vibe. 2018’ budget in order to pay for late unexpected costs. It was hoped ticket sales would cover this shortfall.
Council’s Resolution Proposed by Cr Chandulal-Mackay, seconded by Cr Joblin:
THAT the minutes of the Youth Committee Extraordinary Meeting held on 10 December 2018 are received, and the recommendations and reports contained therein, are adopted. CARRIED
Reports to Council
7. Sarjeant Gallery Redevelopment Project Update Bryan Nicholson, Chief Operating Officer and Rosemary Fletcher, Sarjeant Gallery Redevelopment Principal Representative, reports: Executive summary The purpose of this report is to update Council on project progress to December 2018.
Key information The project is progressing through the detailed design phase in accordance with the programme. The detailed definition of scope and specifications are now 95% complete.
The next step which is now well underway is to fully understand the current construction market, which has changed significantly over the past several months as the key contractors with the capability to undertake a complex project of this nature, such as Fletcher and Ebert Construction having exited. Being fully conversant with the challenges that the current market presents will ensure that the project approach to market is appealing to the remaining capable contractors and incorporates the appropriate allocation of risk to deliver a quality build that is best value for money.
Also underway, in conjunction with this work, is the critical value engineering process which involves a detailed interrogation of every aspect of the build to establish the best possible cost outcomes. This process is due to be concluded towards the end of March 2019.
Council Meeting 11 December 2018 40
Fund raising continues through the Sarjeant Gallery Trust and with a new application to the Provincial Growth Fund underway.
Discussion Mr Nicholson advised that Gaye Batty, who had successfully led the Govett-Brewster/Len Lye Centre Development Project, had been appointed Project Director – Sarjeant Gallery Redevelopment. Mr Nicholson and Leighton Toy (General Manager Property) responded to questions. Mr Nicholson said while further discussion was required, it was anticipated that an application would be made to the Provincial Growth Fund. The decision on no further funding from the Crown made by previous Arts, Culture and Heritage Minister, Hon Maggie Barry, had been prior to the start of Provincial Growth Fund applications. This had changed the goalposts and it was considered worthwhile to submit a funding application. Kym Fell, Chief Executive said the Ministry of Culture and Heritage had advised it was appropriate to ask for more funding through the Provincial Growth Fund. The timeline to commence construction was still the end of 2019. An appropriate time to bring more detail back to Council was following completion of the value engineering process.
Significance of decision – In terms of the Significance and Engagement Policy 2018, the decision is not significant.
Council’s Resolution Proposed by Cr Joblin, seconded by Mayor McDouall:
7.1 THAT the information is noted. CARRIED
Mayor McDouall and Cr Baker-Hogan declared an interest in Item 8: Reappointment of Commissioner to District Licencing Committee and withdrew from the table.
Deputy Mayor Cr Duncan assumed the Chair.
8. Reappointment of Commissioner to District Licencing Committee Bryan Nicholson, Chief Operating Officer, reports:
Executive summary This item is required to ensure that Council continues to meet its obligations to the Sale and Supply of Alcohol Act 2012 (‘the SSAA’) (Ref E), for the appointment of a Commissioner to Council’s District Licencing Committee. Stuart Hylton has held this appointment since December 2013.
Background In December 2013, Stuart Hylton was appointed as the Commissioner of Council’s District Licencing Committee. This appointment was reconfirmed in May 2016 when an administrative error of the initial appointment process was corrected.
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As per Section 193 (4) of the SSAA, a commissioner appointed under this section holds office for a term, stated when the commissioner is appointed, of up to five years, and may be reappointed for one or more further periods of up to five years.
Options Option 1 Reappointment of Stuart Hylton as Commissioner of the District Licencing Committee. Mr Hylton continues to meet all requirements of Section 193 of the SSAA, in that he, is of good standing in the community and has the necessary knowledge, skill, and experience relating to matters that are likely to come before the Committee, and that he continues to have no conflict of interest and he is not employed by Council.
Option 2 Advertise for the role of Commissioner of the District Licencing Committee (DLC). Council has the option of re-advertising for the role, which will mean the existing Commissioner will need to reapply, if he chooses to do so.
Preferred option is Option 1 - Reappointment of Stuart Hylton as Commissioner of the District Licencing Committee.
As mentioned Mr Hylton has now been the DLC Commissioner for a period of five years. Since starting in the role he has fulfilled all his obligations in a professional manner, and has proven he has the required skills and experience for the role. The reappointment of Mr Hylton will ensure that there is continuity and consistency in the decision making process.
Key issues Not applicable
Next steps Once this recommendation has been made by Council to the Chief Executive, the Chief Executive will consider the recommendation and make a decision.
Reference E Section 193 Sale and Supply of Alcohol Act 2012
SUMMARY OF CONSIDERATIONS Fit with purpose of local government Link: Section 10 of the Local Government Act 2002 Fit with strategic framework Select checkboxes to indicate whether the decision / report contributes, detracts or has no impact
Contributes Detracts No impact Leading Edge Strategy
Long-Term Plan
Infrastructure Strategy
Council Meeting 11 December 2018 42
Economic Development Strategy
Other Policies or Plans - Name of Policy / Plan
Link: Leading Edge Strategy Link: Leading Edge Strategy Toolkit Link: Policy and strategy documents
Risks No risks apply
The recommended decision has a low degree of risk This formal recommendation of appointment is required to meet Council’s obligations of the SSAA, and to ensure that Council continues to have a Commissioner appointed to the District Licencing Committee. Link: Risk Policy Financial considerations
Nil Approved in LTP / AP Unbudgeted
$ Legal implications This formal appointment is required to ensure that Council is meeting its legal obligations as per the Sale and Supply of Alcohol Act 2012.
Significance The recommended decision is considered not significant as per Council’s Significance and Engagement Policy.
Engagement
Significance of decision – In terms of the Significance and Engagement Policy 2018, the decision is not significant.
Council’s Resolution Proposed by Cr Joblin, seconded by Cr Bennett:
8.1 THAT Council recommends to the Chief Executive the appointment of Stuart Hylton as the Commissioner of Council’s District Licencing Committee for a further five years. CARRIED ACTION: Kym Fell Cr Baker-Hogan rejoined the table.
Council Meeting 11 December 2018 43
Mayor McDouall declared an interest in Item 9: Lijiang – Strategic Relationship but was available to respond to relevant questions.
9. Lijiang – Strategic Relationship Marianne Cavanagh, Principal Advisor – Corporate, reports:
Executive summary The purpose of this report is to seek approval for Mayor McDouall to travel to Lijiang, China in 2019 to formally sign a relationship document between Lijiang and Whanganui.
In accordance with Council’s resolution any international travel by political representatives needs to be approved by the Council.
A decision is required so that the Mayor’s travel arrangements can be confirmed and provided to the Lijiang Government Officials to commence planning for a signing ceremony.
Background Lijiang is an economic and cultural hub located in the northwest of the Yunnan province in China. It has a population of 1,244,769 and is home to the Naxi people, one of the 56 ethnic groups of China.
A map of China by Province is attached (Ref F1).
Lijiang is famous for its United Nations Educational, Scientific and Cultural Organisation (UNESCO) Heritage Site, the Old Town of Lijiang. It has 40 million tourist visits per year, making tourism its largest industry and it one of the most popular tourist destinations in China. 9.1 The highest point of Lijiang is Yulong Snow Mountain, which is 5596 metres above sea level. The lowest point is Huaping County, which is 1015 metres above sea level. Lijiang has low latitude and a warm temperate plateau monsoon climate. The natural environment supports a thriving agribusiness, an important part of the Lijiang economy.
Lijiang has had an interest in establishing a relationship with Whanganui since 2014 when the Council, through the then Mayor, Annette Main, first engaged in Sister City discussions – the result of efforts made by local businessmen who were attempting to facilitate a relationship between the two cities.
In September 2015, then Mayor Annette Main and Zhang Zejun the Mayor of Lijiang entered into a Memorandum of Friendly Co-operation(Ref F2).
In China, when a city wants to enter into an international relationship, or become a ‘Sister City’, it must apply to Central Government for approval. This Memorandum of Understanding between the two cities that sets out a commitment to identify and develop mutually beneficial economic, cultural and social outcomes with the intent to become Sister Cities is considered the first step.
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Lijiang has recently been given approval by their Government to formalise this strategic relationship with Whanganui. Once approval has been given, there is a one year time period for any relationships to be formalised. Lijiang have expressed their desire to have Mayor McDouall visit to formally acknowledge this partnership, and it is hoped there will be a reciprocal visit from Lijiang officials, to Whanganui in the near future.
Establishing a relationship with Lijiang would also align to the regional connections that our neighbouring councils have established within their own sister city partnerships.
Lijiang (in the Yunnan province) is situated in the same geographical area as other cities that have established a sister city relationship with our regional local authorities. New Plymouth has a sister city relationship with Kunming, the capital of the Yunnan province; and Palmerston North has a sister city relationship with Giuyang, the capital city of the neighbouring Guizhou province; and Hamilton has a sister city with Chengdu, in the Sichuan province.
Options This opportunity aligns to the development of our International Relations Strategy as well as supporting key strategic objectives within our Leading Edge Strategy. Namely to support our existing international relationships, to be positive ambassadors and self-promoters of our District and encourage those with a connection or interest in Whanganui to do the same; and to leverage relationships to achieve cultural, educational and economic benefit and investment.
The New Zealand-China Mayoral Forum is a bi-annual event, and was hosted in Wellington on 3 and 4 December 2017. The Forum provided peer-to-peer exchanges between New Zealand and China mayors to discuss issues of mutual interest. There were over a dozen mayoral delegations from China, along with over 30 delegations from across New Zealand.
Most of the China delegations came from Tier 2 and 3 cities. Tier 2 cities tend to be provincial capitals, with a typical population of between five and 10 million. Tier 2 cities have significant cultural and economic influence. Tier 3 cities tend to be coastal cities with typical populations of between one and five million. Tier 3 cities have high incomes and are highly developed economically. Each city has its own set of social, cultural and economic drivers. This results in differing needs and areas of interest.
Mayor McDouall attended this forum in Wellington and has since held discussions with the Chinese Embassy and other Chinese officials.
In May 2018, Heather Cox (Whanganui and Partners) and Tracy Bedford (New Zealand International Commercial Flight Academy) were in China on international education business promoting Whanganui as a study destination. Given their proximity to Lijiang, it was a chance for them, as representatives, to recognise the friendship between the two cities. Equally, it was an opportunity to find out more about the potential for tourism, business and education exchange with Lijiang, with the aim of providing the Council with some clarity around its decision to pursue the proposed strategic relationship with Lijiang.
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The visit was supported by the Lijiang City Government and included a formal banquet dinner with the Lijiang City Vice Mayor and officials, with an itinerary based on tourism, business and education.
Key learnings included: There are over 100 tourism attractions in Lijiang. Lijiang has been rated as one of China’s top 100 cities for tourism, China’s top ten leisure cities, China’s outstanding tourist cities, and China’s top ten charming cities. Many Chinese travel to Lijiang for golf. Lijiang has a Culture and Tourism College (university) which has 18,000 students studying how to be part of a global workforce, in a culture and/or tourism focus industry. The College is a department of the University of Yunnan, one of the biggest, and considered to be one of the most prestigious universities in China. A visit to the “Windows of Yunnan” provided a snapshot of Lijiang’s trading power. A tourism attraction in its own right, individuals or companies can buy from the extensive selection of produce manufactured from Lijiang’s (and Yunnan’s) abundant natural resources – e.g. jade, silver, copper, fruit, vegetables, herbs, etc. Lijiang is a 30 minute flight from Kunming, the capital of Yunnan province. Kunming is positioned close to southern-eastern Asian countries and is a significant trade centre for the region and country – Lijiang participates in Kunming’s trading hub. Lijiang has the largest population of a minority ethnicity – the Naxi and their culture and tradition is a core part of the culture in Lijiang. The Jinsha and Lancang rivers flow through Lijiang – and the first bend of Yangtze River is located at Shigu Town, 44 miles outside of Lijiang. When the Yangtze River reaches Shigu town, it takes almost a 180-degree turn from the south to the north, forming a bent-like structure. This is considered very significant because it keeps the Yangtze River flowing through the mid-eastern part of China.
Advice regarding establishing a strategic relationship with China has previously been received from the New Zealand Consul-General for the Yunnan province, who is based in China. Travel advice and support was given for Ms Cox and Ms Bedford’s trip, and will also be provided for Mayor McDouall’s proposed visit. A recent query was also made to the Ministry of Foreign Affairs and Trade considering recent geo-political tensions.
In addition, 2019 is the China-New Zealand Year of Tourism. This was borne out of an agreement between the New Zealand and Chinese Governments, and provides opportunities to focus on the Chinese market. This creates a fortuitous opportunity to undertake the official signing of a relationship with Lijiang. A logo and posters about the China-New Zealand Year of Tourism are available from the Ministry of Business, Innovation and Employment (Ref F3). These alongside Council’s own brochures and promotional material will be translated and taken for distribution to Lijiang.
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Key issues For Mayor McDouall to travel to Lijiang, an estimated cost for travel is approximately $3,000. This is for return travel from Whanganui to Lijiang, including internal flights within China.
Any decisions around Council officers to accompany Mayor McDouall will be approved by the Chief Executive, or Mayor, at a later date, as per Council resolution. Consideration will also be given to the benefits of travelling with an interpreter.
Next steps Upon Council’s approval for Mayor McDouall to travel to Lijiang, a schedule will be developed with Lijiang Government officials. Once travel arrangements are confirmed, Council will be informed.
References F1 Map of China by Province F2 2015 Memorandum of Friendly Co-operation F3 China-New Zealand Year of Tourism Poster
SUMMARY OF CONSIDERATIONS Fit with purpose of local government Link: Section 10 of the Local Government Act 2002 Fit with strategic framework Select checkboxes to indicate whether the decision / report contributes, detracts or has no impact
Contributes Detracts No impact Leading Edge Strategy
Long-Term Plan
Infrastructure Strategy
Economic Development Strategy
Other Policies or Plans – International Relations Strategy Link: Leading Edge Strategy Link: Leading Edge Strategy Toolkit Link: Policy and strategy documents Risks No risks apply
The recommended decision has a low degree of risk Link: Risk Policy Treaty of Waitangi The Council will take into account the principles of the Treaty of Waitangi in its decision making and service delivery processes.
Council Meeting 11 December 2018 47
Policy implications
Financial considerations
Nil Approved in LTP / AP Unbudgeted
Legal implications Significance The recommended decision is considered not significant as per Council’s Significance and Engagement Policy. Link: Significance and Engagement Policy Link: Determining significance overview Engagement Link: Significance and Engagement Policy
Significance of decision – In terms of the Significance and Engagement Policy 2018, the decision is not significant.
Council’s Resolution Proposed by Cr Bennett, seconded by Cr Anderson:
9.1 THAT Council approve Mayor McDouall to travel to Lijiang, China in 2019 to formally sign a Memorandum of Understanding on a strategic relationship between Lijiang and Whanganui. CARRIED ACTION: Marianne Cavanagh
Mayor McDouall rejoined the table and reassumed the Chair.
10. Whanganui District Councils’ Forestry Joint Committee Report Rowan McGregor, Manager Property Projects, reports:
Executive summary A meeting of the Whanganui District Councils’ Forestry Joint Committee (WDCFJC) was held on 3 December 2018. The unconfirmed minutes from that meeting are attached (Ref G).
For the recommended cash settlement between the three JV Councils’ to be actioned and for the JV to be disestablished, all three Councils will need to adopt the recommendations of the Forestry Joint Committee. Each Council will then need to inform the other Councils of the resolutions.
As the 3 December 2018 meeting was intended to be the last meeting of the Joint Forestry venture, which has operated for just over 40 years, there were comments by the Mayor and Committee members concerning the original purpose of the forestry initiative, its founders, the high public profile it used to have and the names of other local authorities that were originally involved. There was also a feeling of “mission accomplished”.
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Item 1 dealt with the minutes and actions arising from the previous meeting of the Committee.
Item 2 was the draft financial report to 23 November 2018. Of note was the additional interest income of $847,280 paid to the Joint Committee by Summit for the time delay between the signed sale agreement and approval by the Overseas Investment Office. This interest more than offset the loss on sale of $424,592. This loss on sale representing the difference between the sale price and the June 2018 market valuation provided by Alan Bell & Associates. The draft Balance Sheet showed cash assets of $14.018M and carbon credits of $662,118 available for disbursement to the member Councils. In addition the Balance Sheet also showed the remaining two forests (Nukumaru and Waitahinga) value of $1.5M, which would be purchased outright by Whanganui District Council.
Item 3, Forest Manager Ian Moore’s Operational Report 1 July to 30 November 2018 was noted. The key points of the Item being: Mr Moore’s report very briefly covered the period which mainly covered time spent on finalising matters with Summit Forestry, road re-alignment issues with NZTA and Silvicultural work at Waitahinga. Mr Moore also mentioned that it is somewhat poignant that this is his last operational report for just over 40 years of the Joint Venture Forestry.
Item 4 related to the proposed settlement and disestablishment of the Whanganui District Councils’ Forestry Joint Committee.
A summary of the matters are: With the sale of Tauwhare, McNabs, Te Ara To Waka and Siceleys’ Forests totalling circa 1,000 hectares, the Joint Venture’s (JV) remaining assets are the trees only at Nukumaru and Waitahinga and 31,380 pre-1990 NZU carbon credits. These remaining assets do not offer the level of economics of scale to operate a JV so it would be prudent to disestablish the Councils’ Forestry JV. An independent current market valuation of the tree stock at Nukumaru and Waitahinga was obtained to determine the fair price Whanganui should offer to purchase the interests of South Taranaki and Ruapehu District Councils. The formal valuation by Alan Bell, Forest Consultant, assessed the tree stock of both forests, as at November 2018, at $1,546,016. A settlement statement for the proposed disestablishment of the JV and distribution of the proceeds is as follows:
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Settlement Statement Winding up of WDCJFC
Cash distribution to WDCJFC members
Cash and Term Deposits $ 14,018,400 WDC Purchase of forestry development Nukumaru/Whaitahinga $ 1,546,016 Settlement Amount $ 15,564,416
Less Funds Retained by WDCJFC $ 100,000 Initial Disbursement $ 15,464,416
WDC Share (95.0900%) $ 14,705,113 Ruapehu Share (3.9322%) $ 608,092 STDC Share (0.9778%) $ 151,211 $ 15,464,416
Carbon Credit distribution to WDCJFC members Number of Credits WDCJFC Carbon Credits * $ 662,118 31,380
WDC Share (95.0900%) $ 629,608 29,839 Ruapehu Share (3.9322%) $ 26,036 1,234 STDC Share (0.9778%) $ 6,474 307 $ 662,118 31,380
*Based on carbon credit price of $21.10
The Joint Committee will retain $100,000 to cover ongoing costs prior to final disestablishment
Since the meeting of the Forestry Joint Committee, South Taranaki District Council has advised that it would prefer its allocation of 307 NZUs to remain as part of Whanganui District Councils allocation and receive the cash proceeds when Whanganui sells the Units. This arrangement will be formalised outside of the Joint Forestry Venture.
Item 6: General Business Mayor Hamish McDouall acknowledged the contributions of Ruapehu District Council and South Taranaki District to the Forestry Joint Committee, noting particular thanks to Crs Nottage and Northcott. He extended further acknowledgement to everybody who has been part of the Committee over the last 40 years and believed all communities would benefit from the proceeds of sale. Formal thanks were passed to the Chairman, Cr Rob Vinsen, other Councillors and Rowan McGregor who have sat at the table. Cr Vinsen felt it was a momentous occasion in that the forests were planted for the right reasons and the
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Committee is now being disestablished for the right reasons, i.e. harvesting/revenue gap, escalating debt, pine plantations being effective erosion control and training workers for a new industry. He believed Whanganui District Council, South Taranaki District Council and Ruapehu District Councils can be congratulated for what has been achieved during the venture. Cr Anderson added that he had enjoyed working with Ian Moore over the last 40 years particularly in the initial setup of forestry blocks. Rowan McGregor thanked Ian Moore not just for his contribution to the Councils’ JV forests but the wider industry and the region.
References G Minutes of the Whanganui District Councils’ Forestry Joint Committee Meeting 3 December 2018.
Discussion Cr Vinsen, Chair of the Whanganui District Councils’ Forestry Joint Committee, said this was a momentous occasion. The forest was planted for the right reasons and he believed had been sold for the right reasons. This report provided full disclosure of the sale process and answered public questions about whether the right price had been achieved. He believed the community had done very well from the sale of forestry. Cr Vinsen said those involved in this process deserved to be congratulated; Rowan McGregor, involved in the long and difficult sale process, brought to a good conclusion involving negotiations with Iwi, partner councils and the Overseas Investment Office; and Ian Moore who had been involved with the forestry since planting. A considerable amount of the forests’ value was due to Mr Moore’s supervision. Cr Vinsen also believed the forests had been sold to responsible owners who in discussions had already demonstrated caring for both the environment and the community of Whanganui.
Mayor McDouall agreed with Cr Young’s request that a letter of acknowledgement be sent to Mrs Heather Russell, the wife of former Mayor, the late Ron Russell, who had started the forestry joint venture.
Significance of decision – In terms of the Significance and Engagement Policy 2018, the decision is not significant.
Council’s Resolution Proposed by Cr Duncan, seconded by Cr Joblin:
10.1 THAT the following resolutions of the Whanganui District Councils’ Forestry Joint Committee’s meeting held on 3 December 2018 are endorsed:
Item 1: Minutes of Previous Meeting – 30 July 2018 THAT the minutes of the Whanganui District Councils’ Forestry Joint Committee meeting held on 30 July 2018 are confirmed.
Item 2: Draft Financial report to 23 November 2018 THAT the draft financial report be received.
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Item 3: Operational Report 1 July 2018 to 30 November 2018 THAT the information be noted.
Item 4: Proposed Settlement and Disestablishment of the Whanganui District Councils’ Forestry Joint Committee THAT Whanganui District Council purchases the interests of South Taranaki and Ruapehu District Councils in the trees at Nukumaru and Waitahinga Forests at current market value. THAT the cash proceeds and carbon credits of the Joint Forestry Venture be divided between the three councils in accordance with their shareholdings set out in the Heads of Agreement. THAT the proceeds, subject to a temporary retention of $100,000, and the carbon credits be disbursed as soon as the recommendations of the Joint Committee are adopted by the three member Councils. THAT the Joint Venture Forestry operation as set out in the Heads of Agreement be brought to a close effective 28 February 2019. THAT the Whanganui District Councils’ Forestry Joint Committee be disestablished effective 28 February 2019.
Item 5: Actions Arising from the Previous Minutes. THAT the information be noted.
Item 6: General Business. CARRIED ACTION: Rowan McGregor
11. Actions Arising from Previous Minutes
No Item Resolution Action % Completed 1 Council meeting THAT approval is granted to Victoria Edmonds 30 8 May 2018 undertake a Plan Change to The Plan change is 7. Plan Change 53 – incorporate the Springvale Structure underway, and the first Springvale Structure Plan into the District Plan. draft of the s32 report is Plan also complete to the level it can be.
Council has commissioned a cultural impact report. It is expected to be delivered early December.
Council also commissioned an Ecology Report, which has been received by
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Council. This report has altered the master plan in terms of stormwater. A new plan change map will be produced taking into account these changes.
Council is currently looking at commissioning a Traffic Impact Assessment, which we expect to have completed early 2019.
2 Council meeting 1. THAT the request for funding Paul Chaplow 25 16 May 2018 from the Chamber of Commerce is The Chamber of Chamber of referred to Whanganui & Partners Commerce have been Commerce – and that the outcome is reported provided with the Business Training back to Council. relevant application Programme 2. documentation. Awaiting their response. 3 Proxiam – Funding 3. THAT the requests from Paul Chaplow 25 for Establishing an IT Proxiam are referred to the Refer to Digital Strategy and Creative Hub Whanganui and Partners Board for Engagement. their consideration from existing budgets and the outcome reported back to Council. 4. 4 Council meeting THAT Council hears submissions Victoria Edmonds 95 12 June 2018 arising from public consultation. The submission period 4. Castlecliff Coastal closed on the 17 August Reserve 2018. The hearing of Management Plan submissions was on the 11 October 2018, and the deliberations are scheduled for 13 December 2018. 5 5. District Plan THAT approval be granted to Hester den Ouden 100 Change 55 – undertake a Plan Change involving a Refer Item 5 this Miscellaneous 1 number of miscellaneous changes to agenda. the District Plan.
6 8. Community THAT a comprehensive review of Lauren Tamehana 100 Contracts Guidelines Community Contracts is completed Paper presented to for the 2019/20 year, with the Strategy & Finance outcome and recommendations Committee meeting reported to a meeting of the held 5 December 2018. Strategy and Finance Committee by October 2018.
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7 Council meeting THAT a survey of large businesses is Stephanie Macdonald- 25 28 June 2018 undertaken to obtain their views of Rose 2. Confirmation of the Leading Edge Strategy. This survey forms part the Leading Edge of the Leading Edge Strategy Strategy ‘refresh’ communications plan and will be delivered in the new year.
8 Council meeting THAT Whanganui District Council Chris Thrupp 10 9 October 2018 posts a temporary speed of 80km/h Sites have been scoped 4. Francis Road through the site encompassing the and signs ordered for and Rapanui Road Westmere School boundaries on installation. Intersection both Francis Road and Rapanui Safety Road, and along Rapanui Road Assessment between Francis Road and State Highway 3.
9 Council meeting THAT the draft Letter of Expectation Marianne Cavanagh 100 13 November 2018 for Whanganui & Partners is 3. Letters of approved. Expectation: THAT the draft Letter of Expectation Whanganui & for Whanganui District Council Partners, Holdings Ltd is approved. Whanganui THAT the draft Letter of Expectation District Council for Wanganui Airport Joint Venture Holdings Ltd and is approved. Wanganui Airport THAT the Mayor and Chief Executive Joint Venture of the Whanganui District Council are delegated authority to approve minor amendments to the Letter of Expectation prior to the document being signed. 10 6. Revised THAT having formally reconsidered Rob Goldsbury/ 100 Provisional Local those four elements of the Stephanie Macdonald- Alcohol Policy Provisional Local Alcohol Policy, the Rose Whanganui District Council resolves to change those four elements of the The provisional Local Provisional Local Alcohol Policy in Alcohol Policy has been the manner set out in Attachment revised and all previous C1 of the report. submitters have been advised of their right of appeal.
11 7. Government THAT Whanganui District Council Justin Walters 100 Consultation adopts the submission on developing Update a conceptual framework for housing quality. THAT Whanganui District Council adopts the submission on the name
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change to Manawatū-Whanganui region.
Policy on Determining Significance – In terms of the Significance and Engagement Policy 2018, the decision is not significant.
Council‘s Resolution Proposed by Cr Joblin, seconded by Cr Duncan:
11.1 THAT the information is noted. CARRIED
12. Representative Update Elected Members will provide a brief verbal update on conferences/forums attended, or the activities of those organisations / groups for which they are a Council representative.
Local Government Zone 3 Meeting New Plymouth, Friday 2 November 2018
Day One Report to be provided by Mayor McDouall at the Council’s meeting scheduled for 12 February 2019.
Day Two Cr Alan Taylor reports:
The highlights from the component Councils reports updating their status were few.
Palmerston North City Council Focused on the importance of the ring road and the proposed Manawatu Gorge replacement road to the Region’s vitality. Mayor Smith also noted the challenges of rapid housing demand in Palmerston North. The growth and success of the Massey Aviation School was also noted.
Tararua District Council Mayor Tracey Collis pointed to the encouragement delivered to her council by New Zealand Transport Agency’s commitment to the new Manawatu Gorge road. She also highlighted the lack of gender balance within the room of delegates and, rightly, challenged councils to address this in the next Local Government elections.
Manawatu District Council Reported on their confidence that a centralised sewage system, with its treatment plant at Feilding, would be a game-changer for them.
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South Taranaki District Council Expressed a mild concern that buying into a deal for waste disposal at Bonny Glen that could not be refused, might lock them into non-negotiable fee rises in the future.
Whanganui District Council Stole the show with its reporting of the below-budget completion of the Waste Water Treatment Plan, its Flight School success and impending growth, and the near completion of the strengthening of the earthquake-prone Regional Museum and War Memorial Conference Centre.
Horowhenua District Council Mayor Michael Feyen focused almost exclusively on his thoughts around setting up a “Mayoral Party” to challenge the Government establishment next election. Unfortunately, Mayor Hamish was not able to be present to endorse this.
Presentation: New Plymouth District Council, Mayor Holdom Neil Holdom gave a thoughtful address on the application of his principles of addressing what is achievable with a high degree of efficiency in decision-making, by bringing through some of the practices he invoked while in his former role at Powerco. He spoke further about sharing knowledge and data between different local authorities. Even at a charge- out for these, that was better than continual reinvention of the wheel, authority by authority. Again, this was highlighted by the experience of Powerco working with other line companies.
Presentation: Venture Taranaki, CEO Stuart Trundle Stuart Trundle’s address was probably the zenith (excepting the Mayoral Party proposal) of the Zone meeting. There was an interesting link to Mayor Holdom’s thoughts around sharing information in that Dr Trundle illustrated that he (Venture Taranaki) could tell Fonterra where the whole milk powder price is trending simply by following global oil prices. Fonterra don’t care and spend about $1 million per annum using their own analysts.
Mr Trundle was highly critical of the coalition government’s rash decision to cease oil and gas exploration after the current licences expire. He noted the immediate reaction by international investors to lower our desirability as a nation, and especially Taranaki’s as a region, to that of third world status. In effect, he claimed it wiped $10 billion off potential overseas investment in New Zealand overnight. The regional impacts of this decision will be significant.
Presentation: Emma Speight, NZTA Regional Relationships Director Nothing noteworthy was said.
***
LGNZ Rural and Provincial Meeting Wellington, Thursday 22 November and Friday 23 November 2018 Cr Alan Taylor reports:
Rather than a presentation by presentation report, what follows are comments based on the major themes of the meeting.
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‘3 Waters’ Any suggestions of Central Government amalgamating the delivery of these services will be vigorously opposed (Auckland has set the tone with its comment “get stuffed”). Several speakers and commentators reinforced the fact that these assets are ours, and Government does not own them.
It is unclear exactly where the coalition confidence-and-supply government stands, and even when Minister Mahuta expressed that it was not part of any of the three parties’ agenda, she was less than convincing. A number of delegates pulled no punches in challenging her. She remained stoically evasive.
Ad hoc discussion amongst attendees raised all sorts of complications that would pervade national or regional amalgamation – from cross-subsidies to the recognition that most councils do not have significant problems with some, or all, of their ‘3 Waters’. The general consensus appeared to be that amalgamation would create as many problems as it solved – that it is a sledgehammer to crack a nut.
That said, drinking water quality is of concern. Professor Michael Baker, University of Otago, scoped out the public health issues facing water supply authorities. These issues are complex and varied but not insoluble. The best solutions involve prioritising answers on the basis of disease burden and actual risk. Baker noted, in this context, that the waterborne disease outbreak in Havelock North was ‘a very rare anomaly’.
Insurance Bryce Davies, IAG, was upfront with the need for insurance clients to be a big part of the industry’s response to the changes that climate change will force. Working together will reduce risk (through adaptation, building resilience to natural hazards, and the sharing of information on risks). It is clear that insurance will cost more and some situations will become uninsurable. Insurance must ‘be relevant, reliable, stable, affordable and profitable.
Housing The Government has signalled a Resource Management Act reform process next year. (Politicians seem unable to leave this thing alone!).
KiwiBuild, according to Minister Twyford, is travelling pretty well (coming from the Minister who also holds the Transport portfolio, this was an interesting observation). The question was posed as to why local government providers were not eligible for rental subsidies. The answer was that there was no logical reason at all, just Government needed the money to spend elsewhere so do not even think about it.
Land Transport There will be a new Global Positioning System (GPS) in 2021, though there could be an update before then to include rail and coastal shipping. As such, this would be important for Whanganui.
Government has elevated safety and access as well as local road maintenance, yet lowered its expectations on new highway/expressway development. The elevation of safety
Council Meeting 11 December 2018 57
parameters is relevant to the position we hold as a recipient of considerable funds toward developing safe cycling in Whanganui.
Minister Twyford was not aware of the temporal gap between territorial authorities plan deadlines and New Zealand Transport Agency’s funding round decisions, but took away our concerns over this disconnect.
Connectivity Caitlin Metz, Engagement Manager of Rural Connectivity Group (which is owned by Spark, Vodafone, 2 degrees, and works also with Wireless Internet Service Providers), updated the conference on improvements to rural broadband and efforts to close our mobile black spots. The efficiencies in this are diluting; the first 400 sites have covered 34,000 households; the next 54 will cover 2,500 more households. Their work will cease in 2022.
Environmental WasteMINZ alerted the conference to the impact of the collapse of the Chinese market for recyclables in an industry that is too supply driven. Local Government requires more support in this area, and government has seen the need for reviewing our waste strategy and broadening the waste levy based on better waste data. For those pondering the use of waste as an energy producer (e.g. to replace gas at the Waste Water Treatment Plant), this is hardly an option for us yet…a plant costs $400 million.
A sizeable discussion centred on tourism and “responsible” camping (freedom camping) with particular emphasis on the Taki Promise – www.tiakinewzealand.com covers all that is entailed.
GeoZone presented on their Camper Mate app, which now has 55,000 tourists using it delivering locational and site data to campers while providing information back to GeoZone.
Discussion In reply to a question, Cr Taylor said the Government was looking to streamline the Resource Management Act process to enable faster housing development. Cr Craig said the Council needed to keep a watching eye on this. While acknowledging there was a housing crisis, removing protection or rules that were in place to protect land or buildings to enable quicker development was not a good approach. Cr Craig considered there was nothing wrong with the Resource Management Act and it allowed a good process to move housing development forward.
Council’s Resolution Proposed by Cr Joblin, seconded by Mayor McDouall:
12.1 THAT the information is noted. CARRIED
Council Meeting 11 December 2018 58
Minutes of Committees for Adoption / Receipt
Infrastructure Committee Meeting – 3 October 2018 Cr Alan Taylor, Chair of Infrastructure Committee, presented the minutes of the Infrastructure Committee’s meeting held on 3 October 2018.
Council’s Resolution Proposed by Cr Taylor, seconded by Cr Bennett:
THAT the minutes of the Infrastructure Committee Meeting held on 3 October 2018 are received, and the recommendations and reports contained therein, are adopted. CARRIED
Statutory Management Committee Meeting – 14 November 2018 (Signage Policy 2018 and Amended Public Places, Parks and Reserves Bylaw 2016) Mayor McDouall, Chair of Statutory Management Committee, presented the minutes of the Statutory Management Committee’ meeting held on 14 November 2018.
Council’s Resolution Proposed by Cr Joblin, seconded by Cr Taylor:
THAT the minutes of the Statutory Management Committee meeting held on 14 November 2018 to hear submissions and to deliberate on the submissions, are received and the recommendations contained therein, are adopted.
THAT the Council confirms that: a) a combination of a Signage Policy and the amended Public Places, Parks and Reserves Bylaw 2016 is the most appropriate way of managing signage within a public place; b) the Public Places, Parks and Reserves Bylaw 2016 is the most appropriate form of a bylaw; and c) the amended Public Places, Parks and Reserves Bylaw 2016 is not inconsistent with the New Zealand Bill of Rights Act 1990.
THAT the Council adopts the amendments to the Public Places, Parks and Reserves Bylaw 2016 with a commencement date of 12 December 2018.
THAT the Council revokes the Signage Bylaw 2015 following the commencement of the amendments to the Public Places, Parks and Reserves Bylaw 2016. CARRIED ACTION: Justin Walters
Council Meeting 11 December 2018 59
Property and Community Services Committee Meeting – 20 November 2018 Cr Helen Craig, Chair of Property and Community Services Committee, presented the minutes of the Property and Community Services Committee’s meeting held on 20 November 2018.
Council’s Resolution Proposed by Cr Craig, seconded by Cr Bennett:
THAT excluding Item 12: Regional Velodrome Roof Project – Sport New Zealand Peer Review, the minutes of the Property and Community Committee Meeting held on 20 November 2018 are received, and the recommendations and reports contained therein, are adopted. CARRIED
Public Excluded Items – Motion to Exclude the Public Council’s Resolution Proposed by Mayor McDouall, seconded by Cr Anderson:
THAT the public be excluded from the following parts of the proceedings of this meeting, namely:
Reason for passing this Ground(s) under section 48(1) for the passing of General subject of each resolution in relation to each this resolution matter considered matter
13. Whanganui District Good reason to withhold exists That the public conduct of the relevant part of the Council Holdings Limited under section 7. proceedings of the meeting would be likely to Report result in the disclosure of information for which good reason for withholding exists. Section 48(1)(a)
14. Representative Good reason to withhold exists That the public conduct of the relevant part of the Update continued. under section 7. proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists. Section 48(1)(a)
15. Actions Arising from Good reason to withhold exists That the public conduct of the relevant part of the Previous Minutes – under section7. proceedings of the meeting would be likely to Confidential result in the disclosure of information for which good reason for withholding exists. Section 48(1)(a)
16. Chief Executive Good reason to withhold exists That the public conduct of the relevant part of the Report under section 7. proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists. Section 48(1)(a)
Council Meeting 11 December 2018 60
This resolution is made in reliance on sections 48(1)(a) of the Local Government Official Information and Meetings Act 1987 (LGOIMA) and the particular interest or interests protected by section 7 of that Act, which would be prejudiced by the holding of the relevant part of the proceedings of the meeting in public are as follows:
13. Whanganui District Enable any local authority holding the information to carry on, without prejudice or Council Holdings Limited disadvantage, negotiations (including commercial and industrial negotiations). Report (Section 7(2)(i))
14. Representative Protect information which is subject to an obligation of confidence or which any Update continued person has been or could be compelled to provide under the authority of any enactment, where the making available of the information – (i) would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied. (Section 7(2)(c))
15. Actions Arising from Protect information where the making available of the information Previous Minutes – (ii) would be likely unreasonably to prejudice the commercial position of the Confidential person who supplied or who is the subject of the information. (Section 7(2)(b)) Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). (Section 7(2)(i))
16. Chief Executive’s Protect the privacy of natural persons, including that of deceased natural persons Report (Schedule 7(2)(a)) Protect information where the making available of the information (ii) would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. (Section 7(2)(b)) Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). (Section 7(2)(i))
THAT Annette Main (Chair) and Matt Doyle (Deputy Chair), Whanganui District Council Holdings Ltd, remain in the meeting after the public has been excluded to present Item 13: Whanganui District Council Holdings Limited Report.
THAT Myles Fothergill and Matt Doyle remain in the meeting after the public has been excluded to make a presentation to the Council as part of Item 16: Chief Executive’s Report.
CARRIED
The meeting adjourned at 5.06pm and resumed at 5.12pm.
Council Meeting 11 December 2018
Motion to Reopen the Meeting to the Public Council’s Resolution Proposed by Mayor McDouall, seconded by Cr Reid:
THAT the meeting be reopened to the public and the preamble, discussion and resolutions associated with Item 13: Whanganui District Council Holdings Limited Report, Item 14: Representative Update continued, Item 15: Actions Arising from Previous Minutes (Confidential) and Item 16: Chief Executive’s Report remain confidential until all parties have either accepted the terms of the proposals or agreed to cease negotiations. The Mayor or Chief Executive may then release press reports on the matter. CARRIED
The meeting closed at 2.24pm.
* * *
CERTIFICATE OF CONFIRMATION OF MINUTES
The minutes of the meeting of the Whanganui District Council held on 11 December 2018 were confirmed as a true and correct record of that meeting at a meeting of the Whanganui District Council held on 12 February 2019.
…………………………………………………………… Hamish McDouall Mayor of Whanganui District
………………………………………………………….. Date
Council Meeting 11 December 2018