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9 October 2018 Confirmed Minutes Page Prayer

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9 October 2018 Confirmed Minutes Page Prayer Whanganui District Council Meeting – 9 October 2018 Confirmed Minutes Page Prayer ............................................................................................................................. 1 Apologies ....................................................................................................................... 1 Declarations of Interest ................................................................................................. 1 Additional Information .................................................................................................. 1 Public Engagement Forum ............................................................................................ 2 Confirmation of Minutes Council Meeting – 5 September 2018 – Community Contracts .................................... 2 Council Meeting – 11 September 2018 .......................................................................... 2 Reports to Council 1. Durie Hill Tunnel/Elevator Entrance Upgrade Project .......................................... 2 2. Iwi Engagement .................................................................................................... 9 3. Mayor’s Report ..................................................................................................... 10 4. Francis Road and Rapanui Road Intersection Safety Assessment ........................ 13 5. Meeting Schedule 2019 ........................................................................................ 20 6. Dog Control Policy and Practices for 2017/2018 Reporting Year ......................... 24 7. Council Appointment – Pākaitore Historic Reserve Board ................................... 25 8. Government Consultation Update ....................................................................... 26 9. Actions Arising from Previous Minutes ................................................................ 35 10. Representative Update ......................................................................................... 39 Minutes of Committees for Adoption / Receipt Audit and Risk Committee Meeting – 27 August 2018 .................................................. 41 Youth Committee Meeting – 3 September 2018 ........................................................... 42 Wanganui Rural Community Board Meeting – 12 September 2018 ............................. 43 Motion to Exclude Public ............................................................................................... 44 Minutes of Committees for Adoption / Receipt – Confidential Audit and Risk Committee Meeting – 27 August 2018 .................................................. 46 Wanganui Rural Community Board Meeting – 12 September 2018 ............................. 46 Confidential Reports to Council 11. Representative Update continued ........................................................................ 47 12. Actions Arising from Previous Minutes ................................................................ 47 13. Chief Executive’s Report ....................................................................................... 48 Motion to Reopen the Meeting to the Public ............................................................... 49 Confirmed Minutes of the Meeting of the Whanganui District Council held at 1.00pm on Tuesday, 9 October 2018 in the Council Chamber, Municipal Office Buildings, 101 Guyton Street, Whanganui ___________________________________________________________________ Present: Mayor Hamish McDouall (Chair), Deputy Mayor Cr Jenny Duncan, Cr Charlie Anderson, Cr Philippa Baker-Hogan, Cr Josh Chandulal- Mackay, Cr Murray Cleveland, Cr Helen Craig, Cr Kate Joblin, Cr Hadleigh Reid, Cr Alan Taylor, Cr Rob Vinsen and Cr Graeme Young. Apologies: Cr David Bennett and Mr David Matthews (Chair, Wanganui Rural Community Board). In Attendance: Mr Grant Skilton (Deputy Chair, Wanganui Rural Community Board). Officers in Attendance: Mr Kym Fell (Chief Executive), Mr Mike Fermor (General Manager Finance), Ms Cass Alexander (Communications Officer), Ms Kim Fielder (Governance Support). Secretary: Ms Karyn Turner (Governance Services Officer). Prayer Cr Hadleigh Reid read the Council Prayer. Apologies Council’s Resolution Proposed by Mayor McDouall, seconded by Cr Chandulal-Mackay: THAT apologies from Cr Bennett and Cr Craig are received. CARRIED Declarations of Interest Cr Baker-Hogan noted she was a Trustee on the Four Regions Trust (Item 1: Durie Hill Tunnel/Elevator Entrance Upgrade Project). Mayor McDouall noted he resided in Tayforth Road (Item 4: Francis Road and Rapanui Road Intersection Safety Assessment). Additional Information 1. Additional Information Item Officer Agenda Page No 8. Government Consultation Update Justin Walters 54 • Reform of Residential Tenancies Act 1986 – Discussion Document and Healthy Home Standards • Further Letter to Tax Working Group (Tax Relief for Owners of Earthquake-prone buildings) Confirmed Minutes Council Meeting 9 October 2018 2 8. Government Consultation Update Cr Rob Vinsen 54 • Reform of Residential Tenancies Act 1986 – Discussion Document and Health Home Standards – comment from Cr Vinsen Council’s Resolution Proposed by Mayor McDouall, seconded by Cr Duncan: THAT the additional information tabled is taken with the relevant items. CARRIED Public Engagement Forum There were no public registrations for this meeting. Confirmation of Council Minutes – 5 September 2018 (Community Contracts) Council’s Resolution Proposed by Cr Baker-Hogan, seconded by Mayor McDouall: THAT the minutes of the Whanganui District Council meeting held 5 September 2018 are confirmed. CARRIED Confirmation of Council Minutes – 11 September 2018 Council’s Resolution Proposed by Cr Baker-Hogan, seconded by Mayor McDouall: THAT the minutes of the Whanganui District Council meeting held 11 September 2018 are confirmed. CARRIED Reports to Council Cr Craig, a Trustee on the Whanganui Regional Heritage Trust, declared an interest in Item 1: Durie Hill Tunnel/Elevator Entrance Upgrade Project and withdrew from the table. 1. Durie Hill Tunnel/Elevator Entrance Upgrade Project Rachel O’Connor, Operations Manager, Venues & Events reports: Executive summary The purpose of this report is to update the Councillors on the progress made with the Durie Hill Tunnel/Elevator Entrance upgrade project, as well as present the Whanganui Regional Heritage Trust’s Business Case (Ref A1) to support the proposed development works. Confirmed Minutes Council Meeting 9 October 2018 3 Presenting to Council will be Mr Bruce Falk, Mr John Maihi and Ms Mary Ann Ewing. The Whanganui Regional Heritage Trust is spearheading this development project to upgrade the entrance to the Durie Hill tunnel and elevator on Anzac Parade/ State Highway 4, and following community consultation is recommending a concept design. The Trust submitted to the 2018-2028 Long Term Plan (LTP) requesting that $60,000 be included within the 2018/19 year as a Council contribution towards this project. As part of the LTP process, subject to receipt of suitable business cases, Council approved an $80,000 budget line item which was set aside for the following four proposals: • Whakawhanake – Waitangi Day Celebrations – $10,000. • Tamaupoko Charitable Trust – Hub – $10,000. • Te Ao Hau Marae – $10,000. • Whanganui Regional Heritage Trust – Durie Hill Elevator and Tunnel – $60,000. As the funds requested equate to $90,000, Council officers recommend that Council approves $50,000 for the Durie Hill Elevator and Tunnel project at this point in time, and reconsiders further financial support after Council has received business cases for the other three projects. The Trust’s Business Case includes supporting documentation from various groups within the Project Working Group, including an archaeology report, iwi support and historic research. Background After acknowledging the upcoming Centennial celebrations for the Durie Hill Tunnel and Elevator in August 2019 and undergoing research, it was noted by the Whanganui Regional Heritage Trust that there was no proposed development works scheduled in the Whanganui District Council LTP for the entranceway on Anzac Parade. It was also acknowledged that the last upgrade to this area was 3 July 1976, when the current structure was erected by the Rotary Club of Wanganui North, with the Māori carving of a local pattern “Poutama Nui Awa” carved by L Brassell. In 2011 the Wanganui Beautifying Society proposed a development project with a stainless steel structure which never went ahead, and instead carried out planting around the entranceway. This was washed away in the 2015 weather event. The current condition of the entranceway and carvings are decaying and have been damaged over time, and the Whanganui Regional Heritage Trust sees great value and benefit for the Whanganui community and its visitors in upgrading this entranceway, which leads to one of the largest visitor attractions in our city. It is noted that the interpretation boards and signage at the entrance to the tunnel and elevator have been upgraded in 2017 prior to the Centennial celebrations, and these will be reinstated and remain in place when the new entranceway is completed. Confirmed Minutes Council Meeting 9 October 2018 4 The Whanganui Regional Heritage Trust has taken the lead on developing this project, and has established a working group made up of various representatives from local community groups. These include the Whanganui District Council (WDC) Property Group, WDC Venues & Events team, WDC Arts
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