Whanganui District Council Meeting – 11 December 2018 Unconfirmed Minutes Page Prayer ............................................................................................................................. 1 Apologies ....................................................................................................................... 1 Leave of Absence ........................................................................................................... Declarations of Interest ................................................................................................. 1 Additional Information (including Correspondence) .................................................... 2 Public Engagement Forum ............................................................................................ 2 Confirmation of Minutes Council Meeting – 13 November 2018 .......................................................................... 3 Reports to Council 1. Iwi Engagement .................................................................................................... 4 2. Mayor’s Report ..................................................................................................... 4 3. Youth Committee Review Working Party Report ................................................. 7 4. Plan Change 46 North-West Structure Plan – Operative ..................................... 17 5. Plan Change 55 – Miscellaneous Provisions ......................................................... 20 6. Whanganui Land Settlement Negotiation Trust – Update ................................... 28 7. Sarjeant Gallery Redevelopment Project Update................................................. 39 8. Reappointment of Commissioner to District Licencing Committee ..................... 40 9. Lijiang – Strategic Relationship ............................................................................. 43 10. Whanganui District Councils’ Forestry Joint Committee Report .......................... 47 11. Actions Arising from Previous Minutes ................................................................ 51 12. Representative Update ......................................................................................... 54 Minutes of Committees for Adoption / Receipt Infrastructure Committee Meeting – 3 October 2018 ................................................... 58 Statutory Management Committee Meeting – 14 November 2018 ............................. 58 Property and Community Committee Meeting – 20 November ................................... 59 Youth Committee Meeting – 26 November 2018 .......................................................... 38 Motion to Exclude Public ............................................................................................... 59 Minutes of Committees for Adoption / Receipt – Confidential Property and Community Committee Meeting – 20 November 2018 ......................... 61 Confidential Reports to Council 13. Whanganui District Council Holdings Limited Report .......................................... 61 14. Representative Update continued ........................................................................ 70 15. Actions Arising from Previous Minutes – Confidential ......................................... 70 16. Chief Executive’s Report ....................................................................................... 71 Motion to Reopen the Meeting to the Public ............................................................... 74 1 Unconfirmed Minutes of the Meeting of the Whanganui District Council held at 1.00pm on Tuesday, 11 December 2018 in the Function Room, Heritage House, 136 St Hill Street, Whanganui ___________________________________________________________________ Present: Mayor Hamish McDouall (Chair), Deputy Mayor Cr Jenny Duncan, Cr Charlie Anderson, Cr Philippa Baker-Hogan, Cr David Bennett, Cr Josh Chandulal-Mackay, Cr Helen Craig, Cr Kate Joblin, Cr Hadleigh Reid, Cr Alan Taylor, Cr Rob Vinsen and Cr Graeme Young. Apologies: Cr Murray Cleveland. In Attendance: Mr David Matthews (Chair, Wanganui Rural Community Board). Officers in Attendance: Mr Kym Fell (Chief Executive), Mr Mike Fermor (General Manager Finance), Ms Sarah Pomeroy (Communications and Marketing Manager), Ms Kim Fielder (Governance Support). Secretary: Ms Karyn Turner (Governance Services Officer). Prayer Cr David Bennett read the Council Prayer. At the request of Mayor McDouall, members stood in silence in memory of Grace Millane, the English visitor tragically killed in Auckland, and for all women who had died at the hands of men in New Zealand. Apologies Council’s Resolution Proposed by Cr Anderson, seconded by Cr Duncan: THAT apologies from Cr Murray Cleveland, and for early departure from Mayor Hamish McDouall, Cr David Bennett and Cr Young, are received. CARRIED Leave of Absence Council’s Resolution Proposed by Cr Anderson, seconded by Cr Duncan: THAT under Standing Order 12.3, the Council delegates the power to grant a leave of absence to the Chairperson in order to protect a member’s privacy. The Chairperson will advise all members of Council whenever a member has been granted leave of absence under delegated authority. CARRIED Council Meeting 11 December 2018 2 Declarations of Interest Cr Chandulal-Mackay (Board member of Pākaitore Historic Reserve Board) – Item 6: Whanganui Land Settlement Negotiation Trust Update Mayor McDouall and Cr Baker-Hogan (Members of District Licensing Committee) – Item 8: Reappointment of Commissioner to District Licensing Committee Additional Information 1. Correspondence – Additional correspondence from Water New Zealand Board – to be taken with Item 16: Chief Executive’s Report to Council – December 2018. 2. Minutes – Extraordinary meeting of the Youth Committee held 10 December 2018. 3. Additional Information Item Officer Agenda Page No Strategy and Finance Committee meeting Charlotte Almond – 5 December 2018 Item 10: Business Cases for Funding – Waitangi Day and Te Ao Hou Marae Confidential Annette Main (Chair) 187 Item 13: Whanganui District Council Holdings and Matt Doyle Limited Report (Deputy Chair) Item 16: Chief Executive’s Report to Council – Kym Fell 188 December 2018 Council’s Resolution Proposed by Mayor McDouall, seconded by Cr Reid: THAT the correspondence and additional information tabled is taken with the relevant items. CARRIED Public Engagement Forum Ross Fallen (5 November and Guy Fawkes fireworks) Mr Fallen summarised the history of Guy Fawkes and said historically this English story was largely lost and was in fact an act of civil terrorism by a radical group of religious zealots. New Zealand’s Prime Minister had recently stated interest in hearing opinion from councils on the sale of fireworks. Fireworks can be purchased between 2 and 5 November but can then be saved and used throughout the year. Mr Fallen said after many years of nationally growing public annoyance, hundreds of fires, numerous eye/hand and bonfire injuries, and thousands of distressed animals, he believed the Council should accept the Prime Minister’s invitation and formally gauge the community’s opinion. He requested Whanganui District Council consider initiating a suitable committee and community hui with the end result to consider including the sale of fireworks as a non-binding question in the Council’s October 2019 elections. Council Meeting 11 December 2018 3 Council’s Resolution Proposed by Cr Joblin, seconded by Cr Anderson: THAT Ross Fallen’s request that the sale of and private use of fireworks be included as a non-binding question in the Whanganui District Council’s 2019 elections be referred to the Strategy and Finance Committee for consideration. CARRIED ACTION: Charlotte Almond Rutherford Junior High School – Bob Evans and student representatives – Usage of Shared Pathways and the “Let’s Go” Programme. Greg Fromont (Let’s Go Schools Co-ordinator) and Craig Yorston (Senior Sergeant Youth Services – Whanganui Police) were also in attendance. Rutherford Junior High School students Brianna Lindsay and Tee-Jay Thomas-Edwards addressed the Council on bikes in schools and bikes in towns. With support of the wider community, students at Rutherford Junior High School had built a mountain bike track on school property. With Whanganui District Council support, the school had managed to obtain funding to purchase 25 mountain bikes and 100 helmets. The bikes were used most days, shared to provide all students the opportunity to develop bike riding skills and gain confidence. Students were encouraged to be more adventurous. The skills learnt in the school grounds were taken out into the city, giving students greater freedom, allowing them and the community to receive the benefits of cycling – better health and far less environmental damage to the community. Both Brianna and Tee-Jay cycled on busy roads. The planned cycleway development would be of huge benefit. Having purpose-built cycleways in the city would make cycling far safer and more attractive to people who may be intimidated by fast moving cars and trucks. Making Whanganui a friendly place for cycles would encourage the use of bikes rather than cars and over time would bring financial saving to councils and a way to improve the environment. Senior Sergeant Yorston responded to questions on the benefits of cycleways in Whanganui and tabled a copy of Safer Journeys Action Plan 2016-2020 and referred Elected Members to page 12 of this document ‘Cycling and Pedestrian Safety’. Confirmation of Council Minutes