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Outside Body Colchester Borough Homes

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Outside Body Colchester Borough Homes Appendix B Outside Body Colchester Borough Homes Representative/s Cllr Nigel Chapman Cllr Daniel Ellis Cllr Mike Hogg Cllr Cyril Liddy No. of meetings Held in 2016/17 Attended: 91.88% attendance Board Meetings: 6 Board and Committee meetings Finance & Audit Committee: 5 Governance & Remuneration Committee: 4 Operations Committee: 8 Comments Purpose of the Group Colchester Borough Homes (CBH) is an Arm’s Length Management Organisation set up and owned by Colchester Borough Council. Part of the local business community since 2003, CBH is an award-winning organisation providing management and maintenance services to around 7,000 residential, commercial and public buildings in the local area, including the Council's housing stock, Colchester Castle, Leisure World Colchester and Colchester Town Hall. CBH offers a range of services to the private, public and non-profit sectors, including: Buildings maintenance, renovations, refurbishments and repairs Lettings, tenancy management and income collection Housing options and advice Asset management Facilities management Health & safety Construction projects Energy efficiency The Board of Directors provides strategic direction for the Company, approves its policies, approves its expenditure and monitors its financial position and its performance in delivering services. It also ensures compliance with the Management Agreement between the Company and Colchester Borough Council and ensures the Company complies with its legal responsibilities. Board Members are also members of one or more Committees (Finance & Audit, Governance & Remuneration and Operations), which allows for greater scrutiny of specific items and for delegated powers to be bestowed by the Board for certain decisions to be taken at Committee level. Six Board Members sit on the Business Opportunities Panel Work in 2016/17 Some of the key work done by the Board in 2016/17 were: • Agreeing the one year extension to the current Medium Term Delivery Plan which will run to the end of 2017/18, • Agreeing the Budget and the Housing Investment Programme for 2017/18 • Approved the Financial Statements for 2015/16 • Approved the appointment of Gareth Mitchell as new CEO • Authorised a new Resident Insight & Engagement Strategy • Received the results from the 2016 Survey of Tenants and Residents (2016) • Scrutinized Equality Strategy and Objectives • Updating the following corporate documents and policies: o Committee Terms of Reference o Contract Procedure Rules o Value for Money Strategy Action Plan o Anti-Fraud and Corruption Policy o Board Member Expenses Scheme o Information & Confidentiality Policy o Code of Governance o Board Member Code of Conduct o Complaints Policy o Board Member Recruitment Policy As well as the official meetings recorded above, members attended a number of stand-alone meetings, briefings and training events throughout the year. These focussed on ensuring key skills and knowledge are held by Members. They include sessions on recent legislation, mentoring, financial standards/accounting and the responsibilities of being a company director. Members also liaised with officers and Cabinet of CBC on the efforts being made by CBC to provide future housing in the Borough. Other members The Board includes four tenant Members and four independent Members alongside the four Members appointed by CBC. For more information on other members of the CBH Board, please visit www.cbhomes.org.uk/membership. Issues arising or There are no specific issues arising or actions required. Action required It is considered by CBH’s Director of Resources and Board Assurance Officer that the Council Members who have sat on the CBH Board make a valuable contribution and provide appropriate constructive challenges to the Management Team at CBH. They have had a substantive role in providing oversight of the Company’s governance, direction and plans for the future. Outside Body Colchester Arts Centre Board of Trustees Representative/s Cllr Theresa Higgins No. of meetings Held in 2016/17 Attended: 4 3 Comments Purpose of the Group Provide strategic guidance and support to Colchester Arts Centre management and advocacy for the organisation. Work in 2016/17 • NPO bid. Required difficult staff restructure to deliver the proposals as outlined in our application. Board gave approval to manage this change. • Capital bid to accompany chairs appeal. Agreed to prioritise using chairs fund to lever ACE capital investment in 2017 - 2018 • Contract to deliver two major outside festivals for Chelmsford City Council approved as extra revenue stream • Cllr Higgins chaired an appeal hearing for an employee contesting their dismissal. Other members Nigel Hildreth, Stephen Lansley, Anthony Clavane, Elaine Barker, Elizabeth Mullen, Andrew Allen, Louise Goodwin, Eliza O'Toole, Catherine Turner. Issues arising or Action required Outside Body Dedham Vale AONB and Stour Valley Joint Advisory Committee Representative/s Cllr Chapman and Cllr Arnold Officer: Adam John No. of meetings Held in 2016/17 – 2/3 Attended: all Comments Purpose of the Group Representatives are involved in steering the work of the project and in particular matters affecting the Area of Outstanding Natural Beauty. Representatives are able to vote. Meetings held 2 or 3 times a year at various times and venues throughout the Stour Valley area, with additional meetings and workshops as necessary. Work in 2016/17 Principal areas: • Monitoring 2010-15 Management Plan & draft 2015-20 Management Plan (statutory requirements under CROW Act) • Progress against 2016/17 AONB Business Plan & drafted 2017/18 BP • Commenting on planning applications within & impacting on the Project Area • Administer Stour Valley Environment Fund • Working to Memorandum of Understanding 2015/16 to 2018/19 • Working with wider Partnership Forum championing the AONB Other members Partnership project comprising funded partners from local authorities within the Stour Valley and DEFRA, and non-funding partner’s representatives from the NFU, CLA, Environment Agency, Natural England and the Sub-regional Economic Partnership. Issues arising or Action required Outside Body Firstsite Board of Trustees Representative/s Cllr Tim Young No. of meetings Held in 2016/17 Attended: 5 4 Comments Purpose of the Group Provide strategic guidance and support to the Firstsite management and advocacy for the organisation Work in 2016/17 The Board’s focus has been on: • The NPO Application to Art Council England’s NPO programme • Developing organisational vision and strategy • Income generation and sustainability • Diversity and inclusion Other members Dr Noorzaman Rashid, Guy Armitage, Helen Organ, Jayne Knowles, Nicky Johnston, Ranil Perera, Robert Surman, Roger Hirst, Julia Obasa, Charlotte Winters, Martin Blackburn Issues arising or Action required Outside Body Mercury Theatre Board Representative/s Cllr Lyn Barton No. of meetings Held in 2016/17 Attended: 4 Board Meetings 4 Board Meetings and 1 Away 1 Away Day Day plus monthly meetings of the Capital Sub Committee overseeing the redevelopment of the building Comments Purpose of the Group Provide strategic guidance and support to the Mercury Theatre management and advocacy for the organisation Work in 2016/17 Agreed updated Business Plan2016-18 Agreed RIBA Stage 3 Design for the new building Agreed and submitted Arts Council England NPO Submission for 2018-2022 Reviewed all HR policies Commissioned new financial accounting system (PS Financial) – to be implemented July 2017 Agreed new Memo and Articles of Association (to comply with latest Charitable Regulations) Other members Kathleen Hamilton, Bryan Johnston, Reggie Lloyd, Patrick Sandford, Prof. Michael Sherer, Jennie Skingsley, Matthew Swan, Simon Warwick, Robert West. Issues arising or Action required Outside Body North East Essex Children & Young People’s Partnership (CYPP) Representative/s Councillor Feltham Officer: Lucie Breadman – Head of Communities Officer: Emma Regan – Public Health Improvement Coordinator No. of meetings Held in 2016/17 Attended: Lucie Breadman , 4 meetings Head of Community Services, regularly attends meetings and ensures that Cllr Feltham, Portfolio Holder for Business, Leisure and Opportunities, is briefed on significant issues. Cllr Feltham will attend dependant on other diary commitments and agenda requirements and relevance Emma Regan has recently begun attending as part of the Startwell workstream Comments Purpose of the Group The Children’s Partnership draws together the analysis of need, shared resources, strategic service development and the delivery plans for shared strategic commissioning priorities. It establishes a common framework for our joint working arrangements around children and families. Partnership arrangements are established to align partners around a broad strategy for children and families ensuring the statutory duty to cooperate and the shared duty to safeguard. They will aim through joint working to increase quality and efficiency, achieve better results and greater impact improving customer access and engagement. Work in 2016/17 The Children’s Partnership is charged with ensuring that the shared priorities within the Health and Wellbeing Strategy and the wider priorities for children and families are delivered. It has the responsibility to establish governance to our joint working arrangements, including: • Ensure appropriate prominence of children’s agenda on the Health and Well-Being Board. • Establishing an inter-agency governance arrangement across the wider children’s services
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