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The National Trust for Jersey The Elms, La Chève Rue, St Mary Tel: 483193 [email protected] TERMS AND CONDITIONS FOR THE HIRE OF: LE DON HILTON The Trust envisages that the building will be hired simply to act as a base for beach- side activities such as surfing or a barbecue. No tents or marquees or bouncy castles are permitted. Site capacity is restricted to 20 persons and due to social distancing, a maximum of 5 people can occupy inside the building at any one time. Only those from the same household are permitted to stay overnight (12pm to 7am). By making use of the site you are deemed to accept this restriction. In the event of exceeding these limits you will be required to leave the site immediately. The National Trust for Jersey requires that members of the public or the Trust who make use of their properties observe the following rules:- 1. You must be aged 25 or above to hire a national trust site and you must be on site for the duration of the hire. 2. The Trust will not accept any bookings taken on behalf of another individual(s) – for example a parent applying to hire a Trust Property on behalf of their teenage child or a Trust Member hiring a property for non-members and thereby sharing their discount. Likewise, an individual whose company holds a Corporate Membership may not use their company’s membership for a personal discount. 3. The trust will take an advance deposit of £180 for Le Don Hilton, which will be returned to the hirer within 24 hours of the return of the keys, providing the property is left in good order and the inventory is complete. £30 would be retained only if the booking is cancelled or deferred to a different date. 4. Hirers are responsible for the collection and return of all keys to the national trust office at the elms at the end of a booking. A loss of keys or a failure to return them promptly will give rise to a liability in respect of the Trust’s loss, costs or expenses. 5. The hirer is responsible for any damage caused to the land or building and plants thereon. Any damage caused accidentally, or wilfully by any person whilst the land is in your use will be your sole responsibility to repair. By accepting the use of the land you will be deemed to accept the liability for any repairs arising during that use. No tents or marquees are permitted at Le Don Hilton. 6. In the event of intruders or uninvited guests gaining access to the site, the hirer will be required to contact the police. 7. All materials brought onto the Trust property must be removed at the end of the use, including all litter and perishables. The site must be left clean and tidy. If the Trust staff are required to clean the site after your use, the Trust will charge you for the cleaning at the rate of £50 per hour with a minimum charge of two hours (£100). 8. That at all times the site must be kept clean and tidy and free from litter or rubbish. The hirer must take all belongings and rubbish with them on departure. 9. The Trust accepts no responsibility or liability for any injury or damage caused to persons or property using Trust sites. All persons using the site accept that by virtue of its position, access and layout the site is potentially dangerous and its use potentially hazardous. It is the responsibility of the hirer to ensure that all users of the site during the period of hire familiarise themselves with the layout of the site and are made fully aware of the risks involved in using the site. 10. You will indemnify the Trust in respect of all claims or actions arising out of your use of the site. You are strongly urged to ensure that you have the necessary insurance cover to back this indemnity. 11. Smoking is not permitted in or on any part of the site. 12. Barbecues are permitted at Le Don Hilton. Barbecues must be contained in a proper specifically designed receptacle which is free-standing and not placed on the ground or on any surfaces. You are responsible for undertaking all the necessary fire precautions. Under no circumstances fires permitted to be lit on site (except for in the fireplace at Le Câtel Fort). 13. Setting off fireworks, flares, the use of Chinese lanterns and the placing of open lanterns on site or in the surrounding area are forbidden. 14. You must not make use of the site so as to cause any nuisance whether by noise, smoke or otherwise to the other users of the site or neighbouring properties. In the event that any such nuisance is caused you will immediately be required to leave the site. 15. Generators cannot be used without the express consent of the Trust and must always be placed outside the buildings. 16. Any music played or performed must be kept to an acceptable level so as not to disturb the neighbours and all music must cease after 11.00 pm. 17. The window shutters at Le Don Hilton should not be removed at any time. Unless with prior agreement of the national trust. 18. PARKING: DUE TO EROSION IN PREVIOUS YEARS THERE IS NOW NO PARKING ON SITE. 19. No item whatsoever may be sold on site. 20. Dogs are permitted but must be kept under control and faeces must be picked up and removed from the site and the surrounding area. If extra cleaning is required as a result of dogs at the property, an additional cleaning fee will be charged. 21. The property must be left secure, with all doors, windows and shutters closed or locked on departure or whenever you leave the site. 22. If any of these regulations are not complied with or if an unacceptable level of disturbance occurs, the Trust retains the right to ask the hirer and all guests to immediately vacate the site without further notice. 23. The Trust reserves the right to cancel the booking at any time without refund if it has reason to believe that the intended use of the property by the hirer will breach any of these terms and conditions and in particular will pose a threat to the conservation or security of the property or its environment in any way. 24. CANCELLATIONS: The Trust is unable to offer refunds for cancellations. 25. Keys can be collected from The Elms, St. Mary from 9am to 5pm on the day of hire or between 2pm to 5pm on the Friday before a Saturday or Sunday hire. Failure to collect the keys on the allotted day will result in your hire period being reduced until the following day when you can collect the keys at The Elms after 9am. Keys must be returned before 10am on the day of departure failure to do so will result in a late return charge. If you have any queries in relation to these terms and conditions please advise the trust accordingly. COVID-19 REGULATIONS 26. Track and Trace: the hirer must provide the Trust with a list of names and contact numbers of all people attending the site in advance of the booking date. This information will be supplied, if required, to the Government of Jersey under Government Regulations, to allow contact tracing, following a confirmed case of COVID-19 of someone in your party. 27. The hirer must adhere at all times to the Government Covid-19 regulations and guidelines in existence at the time of the hire. The hirer must advise the National Trust for Jersey if they or any of their guests have any symptoms of COVID-19, have tested positive for COVID-19 or are isolating for any other reason. If anyone starts to display symptoms during their stay, they must advise the Trust and vacate the property immediately. Subsequent extra sanitisation costs will be charged to the hirer. 28. Email confirmation is to be received by the Office Membership Administrator from the client by 10.15am on their departure date to inform whether they or any guest has developed coronavirus associated symptoms or not and that the keys have been returned to The Elms. 29. These procedures are subject to review and may change in line with Government guidelines. The Trust will notify parish Honorary Police, States Police, and other emergency services in advance of all bookings. This information will include the name, address and a 24 hour contact of the hirer. If you have any queries in relation to the matters outlined above please advise accordingly. We trust that you will appreciate the need for these restrictions. Their purpose is not only to protect the Trust’s property and its users, but also to maintain and enhance the environment, which is one of the Trust’s principal objectives. Finally, we require that you give at least 2 weeks’ notice if you do not wish to proceed with the event and make use of the Trust’s property; we regret we cannot offer refunds for cancellations. If the above terms are agreeable to you, we would be most grateful if you would kindly sign below. I the undersigned understand and agree to the terms outlined above. Signed………………………………………………………………… Dated………………………………………. .

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