THE COTTON CORPORATION OF INDIA LTD.
BRANCH OFFICE - AKOLA
REF:CCI/MKTG(TRANSP.)/2020-21/ DT: 22.09.2020
TENDER NOTICE FOR TRANSPORTATION OF F.P. BALES FOR COTTON SEASON 2020-21
Sealed Tenders are invited from reputed transporters for Transportation of F.P. Cotton Bales from Ginning Pressing Factories located at following centres under BO Akola to various godown :- Sr. No. District Centres 1 Akola Akot, Barshitakli, Chikhalgaon, Hiwarkhed,Murtizapur,Paras 2 Amravati Dhamangaon 3 Buldhana Khamgaon, Malkapur 4 Chandrapur Bhadrawati, Rajura 5 Nagpur Narkhed 6 Wardha Arvi,Deoli,Hinganghat,Kandli,Seloo 7 Washim Ansing, Mangrulpir 8 Yavatmal Khairi,Pandarkawda,Ralegaon,Sindola,Wani
Tender form along with terms & conditions can be had from this office on payment of Rs.112/-(including GST) for each form (Rupees one hundred twelve only) during working hours on any working day 11.00 AM TO 6.00 PM or can also be downloaded from website www.cotcorp.org.in and www.eprocure.gov.in. Those who are downloading the tender forms from the website shall have to pay Rs.112/-(Rupees Hundred and Twelve only ,including GST) by D.D/PO. in favour of “ The Cotton Corporation of India Limited, Akola” payable at Akola. The tender form duly completed in all respects alongwith EMD of Rs.50,000/- for each centre separately for Transportation of Bales in sealed cover superscribed as “Tender for Transportation of Bales for 2020-21” addressed to the General Manager, should reach to the above address on or before 3.00 PM on 06.10.2020. Tenders received within stipulated time will be opened at 3.30 PM on the same day, in the presence of tenderers who may wish to remain present. MSE are exempted from the tender fees and EMD on production of valid MSE certificate.
General Manager
TERMS AND CONDITIONS
1. Tenders should be submitted in the prescribed format in form of “Bid-I and Bid-II”. The transporters should submit these two bids in separate sealed envelope duly marked as “Bid-I (Technical) and Bid-II (Financial)” and then place the two sealed envelopes into one envelope duly sealed and superscribed as “Tender for transportation of F.P.Bales for the cotton season 2020-21”. Bid–I should be submitted along with EMD, cost of tender & all other documents desired as per tender . Bid –II shall contain only financial bid .
2. The rate quoted should be on per bale basis including unloading charges, and all other expenses, inclusive of all taxes, excluding loading at factory & GST.
3. The contract will be effective till 30-09-2021 from the date of issue of the confirmation letter.
4. Once rates are finalized no escalation in the rates will be accepted during the contracted period for any reason and no extra charges will be paid by the Corporation on account of detention of the trucks.
5. The party has to enclose EMD of Rs.50000/-for each centre separately by way of D.D/P.O drawn(any nationalized bank/Scheduled bank) in favour of “THE COTTON CORPORATION OF INDIA LIMITED” payable at “Akola” along with the tender.MSME firms are exempted for EMD on production of valid MSE certificates.No interest will be paid on EMD and EMD will be refunded after satisfactory completeion of work.No interest will be paid on EMD.
6. Tenders should be submitted strictly in the prescribed tender form which can be had from Branch Office during working hours on any working day by payment of Rs.112/- (Rupees Hundred and Twelve only inclusive of GST) by way of DD/PO/BANK TRANSFER each centre upto 10.00 AM on 06.10.2020 Those who are downloading the tender forms from the website shall have to pay Rs.112/-(Rupees Hundred and Twelve only inclusive of GST) by D.D/PO. infavour of “ The Cotton Corporation of India Limited,Akola” and submit the same to branch office along with tender form. MSE are exempted from the tender fees and EMD on production of valid MSE certificate.
7. Tenders should be submitted in sealed covers duly superscribing“ Tender for Transportation of Bales for 2020-21” addressed to General Manager, CCI, Akola on or before 3.00 PM on 06.10.2020 and the Tenders shall be opened on same day at 3.30 PM before the tenderers who wish to remain present.
8. All columns in the tender form should be filled clearly and legibly. Tender form found incomplete in any respect is liable to be rejected.
9. Adequate vehicles should be placed on day to day basis according to corporation’s requirement. Transporter should be able to place extra vehicles also, instantly in case of demand.
10. The transporter will have to transport the bales within 24 hours from the intimation and in case of failure the corporation will arrange the work through other transporters at its discretion and the differenceof rate/ loss/damage/over heads if any sustained will be recovered from the transporter in addition to the forefeiting the EMD.
11. The transporter will ensure proper safety of the goods being transported. In case of any incidents to or tendering to lead to any loss or damage transporter will make it good to the corporation.
12. The transporter is responsible for any complication because of excess/ short loading.
13. The transit loss if any observed shall be deducted proportionately.
14. Bales should be loaded lot-wise and no intermixing of lots will be allowed.
15. In transit the bales will have to be covered with tarpaulins and proper protection of stock should be taken by the Transporter.
16. The vehicle should be clean and the vehicles carrying coal, cement, chemicals etc., which cause damage to Cotton should not be used.
17. If any damage caused due to transportation of bales, then the recovery will be made from concerned transporter as determined by the Corporation.
18. In case of any accident or eventuality during the transit the same should be informed to BRANCH OFFICE, AKOLA/concerned center incharge immediately, besides completing the formalities of lodging F.I.R. with police, investigation report, arrangement of Fire Brigade report and photographs etc., The transporter will be responsible for submitting copies of F.I.R. fire brigade report etc., wherever necessary. Without preliminary survey truck/ salvage should not be removed.
19. The bills accompanied with gate pass,L.R. copy along with acknowledgement of goods received in good condition from concern godown incharges, duly acknowledged by Centre Incharge should be submitted to Branch Office for settlement of bills. 10% amount of the bill will be deducted towards security deposit along with Income Tax and other taxes if any applicable from time to time. 10% security deposit shall be refunded on satisfactory completion of work during the contracted period.However no interest will be paid on such security deposit.
20. The payment will be made through e payment (RTGS/NEFT etc.).
21. The transporter should contact Centre Incharge, Godown Incharge and Branch Office on daily basis for ascertaining the requirement of vehicles.
22. The corporation reserves the rights to accept/ partly accept/ reject/ any/ all tenders or negotiate in full or in part without assigning any reason whatsoever. 23. During the season transporter should transport any bursted/damaged bales from godowns to factory and after repressing the repressed bales should transported to godowns as per finalized, per bale basis rate, by the same transporter. 24. Godown locations may be included depending on availability and actual engagement of godowns.
25. Transporter must give undertaking in the enclosed frormat, declaring that the transporter have 10 or less goods carriages at any time during the prvious year
ON PARTY LETTER HEAD
Declaration under Section 194C(6) for Non-deduction of Tax at Source To, M/s. The Cotton Corporation of India Ltd. B.O. ______Declaration
I , Mr. ______(Proprietor/ Partner/Director) of M/s. ______(Address) (hereinafter the contractor) do hereby make the following declaration as required by sub section (6) of Section 194C of the Income Tax Act, 1961 for receiving payments from the payer without deduction of tax at source.
1. That I /We am/are authorized to make this declaration in the capacity as Proprietor /Partner/Director.
2. That the contractor is engaged by the payer for playing, hiring or leasing of goods carriage for its business.
3. That the contractor does not own more than ten goods carriage as on date.
4. That if the number of goods carriages owned by the contractor exceeds ten at any time during the period 2020-21 (01.10.2020 to 30.09.2021), the contractor shall forthwith, in writing intimate the payer of this fact.
5. That the Income Tax Permanent Account Number (PAN) of the contractor is ______. A photocopy of the same is furnished to the payer along with this declaration.
6. The contractor hereby gives an undertaking to submit duly prescribed form of declaration as notified by the Income tax department.
Place : Dated : Declarant
VERIFICATION
I the above named declarant do hereby verify that the contents of paragraphs one to six above are true to my own knowledge and belief and no part of it is false and nothing material has been concealed in it.
Place : Dated : Name of the Declarant and Signature
DECLARATION
I/We hereby undertake to abide by all the above terms and conditions of the tender supplied by the Corporation and a copy annexed herewith duly signed. The rates quoted are per bale basis including unloading charges and all other expenses, inclusive of all taxes, excluding loading at factory & GST.
I/We agree with the above Terms and Conditions.
Name & Signature of the Tenderer With Seal DATE: PLACE:
Witness: 1. Name of the Witness: & full address
2. Name of the Witness: & full address
CHECK LIST FOR TENDERERS
1 Whether Tenders are e submitted in the prescribed format in : YES/NO form of “Bid-I and Bid-II”. Whether submitted these two bids in separate sealed envelops duly marked as “Bid-I (Technical) or Bid- II (Financial)” and then place the two sealed envelops into one envelop duly sealed and superscribed as “Tender for transportation of F.P.Bales for the crop year 2019-20”
2 Whether copy of PAN card Xerox is enclosed(Name mentioned in : YES /NO PAN No. should correlate with Transport Co/Proprietor/partner of firm .)
3 Whether copy of GST registration Certificate is enclosed : YES /NO
4 In case of partnership / Firm then firm registration with registrar : YES /NO of Firms is enclosed
5 DD/PO of Rs. …………. for each location : YES /NO
6 Whether tender form cost DD/PO is enclosed : YES /NO
THE COTTON CORPORATION OF INDIA LTD. BRANCH OFFICE - AKOLA BID-I (TECHNICAL)
Tender form fees: Rs.112. (Rupees One hundred twelve only inclusive of GST)
Tender No.______Last date of submission : 06.10.2020 upto 3.00 PM Date of opening of Tender : 06.10.2020 upto 3.30 PM
Tender form for Transportation of FP bales for the cotton season 2020-21.
1. Name and full postal address of the Transporter with Telephone Number/ & Email Address :
2. PAN No. (copy should be enclosed) : (Name mentioned in the PAN No. should Co-relate with either Transport Co /proprietor / partner of firm )
3. GST No. (copy should enclosed) :
4. a) Name of the proprietor : In case of firm, b) Name of Partner &No.of Partners : c) Registration No. & Date : (Copy of registration correlated Authority/ Registrar of companies)
5. Office Address :
6. Name and address of the local person responsible to contact with telephone no. :
7. Whether the contractor is registered as MSME : Yes/ No (if Yes, Pls. attach concerned valid certificate)
8. If MSME under SC/ ST category : Yes/ No (if Yes, Pls. attach concerned valid certificate)
9. If MSME is under women entrepreneur category : Yes/ No (if Yes, Pls. attach concerned valid certificate)
10. Whether the contractor is under startup category. : Yes/ No (if Yes, Pls. attach concerned valid certificate)
11. Details of EMD: EMD of Rs………………….. for each centre : DD/PO. No______Date______(Cheques not accepted) Amount______Bank______( DD/PO of Nationalized Bank/ Scheduled Bank)
12. Cost of Tender :-
DD/Po. No______Date______Amount ______Bank__
13. Whether Transportation work of the Corporation : was done last three years
If yes, furnish details : 2017-18 2018-19 2019-20
______
14. Details of Bank Account :
Name of account holder : ______Account No. ______Name of the Bank ______. Branch Name ______IFSC Code______
Note: In case any particulars are not furnished in the form the application is liable to be rejected. Further the corporation will be at liberty to cancel the tenders submitted at its discretion for any reason and call fresh Tenders. And the party will have no right of any nature to dispute or raise any objection to the said acts.
Name & Signature of Tenderer with seal
Place: Date:
BID-II (FINANCIAL BID)
F.P.BALES TRANSPORTATION FROM PRESSING LOCATION TO VARIOUS GODOWNS FOR THE COTTON SEASON 2020-21
RATE PER BALE (INDLUDING UNLOADING CHARGES AND ALL OTHER EXPENSES INCLUSIVE OF ALL TAXES EXCLUDING LOADING AT FACTORY AND GST)
From : ------
To The BranchManager, The Cotton Corporation of India Ltd., AKOLA
Dear Sir,
Sub: Tender for transportation of F.P.CottonBales for the season 2020-21-reg.
With reference to your tender notice dated …………….., we hereby submit our rates for transportation of F.P. Cotton Bales from various Pressing factories at centers to different godowns as per the details shown below: No.of Pressing Locations apllied : ______
S. From Pressing S. To Godonws at Rate per bale incuding No. Location/Centre No. (CWC/SWC/SOCIETY/PRIVATE/AMC & unloading charges in Rs. ANY OTHER GODOWNS AT) 1 AKOT 1 KHAMGAON 2 AKOT 2 MURTIZAPUR 3 AKOT 3 AMRAVATI 4 AKOT 4 JALGAON 5 AKOT 5 AKOLA 6 AKOT 6 BARSHITAKLI 7 AKOT 7 LOCAL 8 AKOT 8 CHANDUR BAZAR 9 AKOT 9 ACHALPUR 10 BARSHITAKLI 10 MURTIZAPUR 11 BARSHITAKLI 11 KHAMGAON 12 BARSHITAKLI 12 SHEGAON 13 BARSHITAKLI 13 AMRAVATI 14 BARSHITAKLI 14 JALGAON 15 BARSHITAKLI 15 AKOLA 16 BARSHITAKLI 16 CHIKHALGAON 17 BARSHITAKLI 17 LOCAL 18 CHIKHALGAON 18 MURTIZAPUR 19 CHIKHALGAON 19 KHAMGAON 20 CHIKHALGAON 20 SHEGAON 21 CHIKHALGAON 21 AMRAVATI 22 CHIKHALGAON 22 AKOLA 23 CHIKHALGAON 23 LOCAL 24 CHIKHALGAON 24 JALGAON 25 CHIKHALGAON 25 BARSHITAKLI 26 HIWARKHED 26 AKOLA 27 HIWARKHED 27 MURTIZAPUR 28 HIWARKHED 28 KHAMGAON 29 HIWARKHED 29 SHEGAON 30 HIWARKHED 30 HIWARKHED 31 HIWARKHED 31 JALGAON 32 HIWARKHED 32 AKOT 33 HIWARKHED 33 BARSHITAKLI 34 HIWARKHED 34 LOCAL 35 HIWARKHED 35 ACHALPUR 36 HIWARKHED 36 CHANDUR BAZAR 37 HIWARKHED 37 AMRAVATI 38 MURTIZAPUR 38 LOCAL 39 MURTIZAPUR 39 UMERKHED 40 MURTIZAPUR 40 AKOLA 41 MURTIZAPUR 41 MANORA 42 MURTIZAPUR 42 ANSING 43 PARAS 43 MURTIZAPUR 44 PARAS 44 KHAMGAON 45 PARAS 45 SHEGAON 46 PARAS 46 AMRAVATI 47 PARAS 47 BARSHITAKLI 48 PARAS 48 AKOLA 49 DHAMANGAON 49 CHANDUR RLY. 50 DHAMANGAON 50 ARVI 51 DHAMANGAON 51 MANORA 52 DHAMANGAON 52 ANSING 53 DHAMANGAON 53 CHANDUR BAZAR 54 DHAMANGAON 54 MURTIZAPUR 55 DHAMANGAON 55 ACHALPUR 56 DHAMANGAON 56 YAVATMAL 57 DHAMANGAON 57 NANDGAON KHANDESHWAR 58 DHAMANGAON 58 KALMESHWAR 59 DHAMANGAON 59 KARANJA(GHADGE) 60 DHAMANGAON 60 AKOLA 61 KHAMGAON 61 CHIKHLI 62 KHAMGAON 62 SHEGAON 63 KHAMGAON 63 SINDKHED RAJA 64 KHAMGAON 64 MEHEKAR 65 KHAMGAON 65 AMRAVATI 66 KHAMGAON 66 MURTIZAPUR 67 KHAMGAON 67 JALGAON 68 KHAMGAON 68 NANDURA 69 MALKAPUR 69 SHEGAON 70 MALKAPUR 70 SINDKHED RAJA 71 MALKAPUR 71 MEHEKAR 72 MALKAPUR 72 AMRAVATI 73 MALKAPUR 73 MURTIZAPUR 74 MALKAPUR 74 CHIKHLI 75 MALKAPUR 75 JALGAON 76 MALKAPUR 76 NANDURA 77 BHADRAWATI 77 AMRAVATI 78 BHADRAWATI 78 WARDHA 79 BHADRAWATI 79 HINGANGHAT 80 BHADRAWATI 80 UMERKHED 81 BHADRAWATI 81 ARVI 82 BHADRAWATI 82 AKOLA 83 BHADRAWATI 83 MURTIZAPUR 84 BHADRAWATI 84 WARUD 85 BHADRAWATI 85 NAGPUR 86 BHADRAWATI 86 KALMESHWAR 87 RAJURA 87 ARVI 88 RAJURA 88 AMRAVATI 89 RAJURA 89 HINGANGHAT 90 RAJURA 90 WARDHA 91 RAJURA 91 UMERKHED 92 RAJURA 92 DARWHA 93 RAJURA 93 AKOLA 94 RAJURA 94 MURTIZAPUR 95 RAJURA 95 WARUD 96 RAJURA 96 NAGPUR 97 RAJURA 97 KALMESHWAR 98 NARKHED 98 KALMESHWAR 99 NARKHED 99 CHANDURA BAZAR 100 NARKHED 100 AKOLA 101 ARVI 101 LOCAL 102 ARVI 102 HINGANGHAT 103 ARVI 103 CHANDUR RLY. 104 ARVI 104 WARDHA 105 ARVI 105 WARUD 106 ARVI 106 NAGPUR 107 ARVI 107 KALMESHWAR 108 ARVI 108 AKOLA 109 DEOLI 109 CHANDUR RLY. 110 DEOLI 110 UMERKHED 111 DEOLI 111 ARVI 112 DEOLI 112 LOCAL 113 DEOLI 113 MURTIZAPUR 114 DEOLI 114 WARUD 115 DEOLI 115 ACHALPUR 116 DEOLI 116 HINGANGHAT 117 DEOLI 117 YAVATMAL 118 DEOLI 118 NAGPUR 119 DEOLI 119 KALMESHWAR 120 DEOLI 120 KARANJA(GHADGE) 121 DEOLI 121 AKOLA 122 HINGANGHAT 122 CHANDUR RLY. 123 HINGANGHAT 123 ARVI 124 HINGANGHAT 124 DEOLI 125 HINGANGHAT 125 WAYGAON 126 HINGANGHAT 126 UMERKHED 127 HINGANGHAT 127 LOCAL 128 HINGANGHAT 128 MANORA 129 HINGANGHAT 129 AKOLA 130 HINGANGHAT 130 ANSING 131 HINGANGHAT 131 KALMESHWAR 132 HINGANGHAT 132 NAGPUR 133 HINGANGHAT 133 AKOLA 134 HINGANGHAT 134 MURTIZAPUR 135 HINGANGHAT 135 WARUD 136 HINGANGHAT 136 ACHALPUR 137 HINGANGHAT 137 YAVATMAL 138 KANDLI 138 NAGPUR 139 KANDLI 139 KALMESHWAR 140 KANDLI 140 HINGANGHAT 141 KANDLI 141 NANDGAON KHANDESHWAR 142 KANDLI 142 WARDHA 143 KANDLI 143 DEOLI 144 KANDLI 144 UMERKHED 145 KANDLI 145 WARUD 146 KANDLI 146 KARANJA(GHADGE) 147 KANDLI 147 AKOLA 148 KANDLI 148 CHANDUR RLY. 149 KANDLI 149 ANSING 150 KANDLI 150 AMRAVATI 151 KANDLI 151 MURTIZAPUR 152 KANDLI 152 ACHALPUR 153 SELOO 153 CHANDUR RLY. 154 SELOO 154 ARVI 155 SELOO 155 UMERKHED 156 SELOO 156 WAYGAON 157 SELOO 157 NAGPUR 158 SELOO 158 WARUD 159 SELOO 159 MURTIZAPUR 160 SELOO 160 YAVATMAL 161 SELOO 161 ACHALPUR 162 SELOO 162 HINGANGHAT 163 SELOO 163 KALMESHWAR 164 SELOO 164 KARANJA(GHADGE) 165 SELOO 165 AKOLA 166 ANSING 166 MURTIZAPUR 167 ANSING 167 AMRAVATI 168 ANSING 168 MANORA 169 ANSING 169 LOCAL 170 MANGRULPIR 170 MURTIZAPUR 171 MANGRULPIR 171 AMRAVATI 172 MANGRULPIR 172 MANORA 173 MANGRULPIR 173 ANSING 174 KHAIRI 174 AMRAVATI 175 KHAIRI 175 WARDHA 176 KHAIRI 176 ARVI 177 KHAIRI 177 NAGPUR 178 KHAIRI 178 KALMESHWAR 179 KHAIRI 179 KARANJA(GHADGE) 180 KHAIRI 180 AKOLA 181 KHAIRI 181 WAYGAON 182 KHAIRI 182 UMERKHED 183 KHAIRI 183 NANDGAON KHANDESHWAR 184 KHAIRI 184 MURTIZAPUR 185 KHAIRI 185 ACHALPUR 186 KHAIRI 186 WARUD 187 PANDARKAWDA 187 AMRAVATI 188 PANDARKAWDA 188 ARVI 189 PANDARKAWDA 189 NANDGAON KHANDESHWAR 190 PANDARKAWDA 190 NER 191 PANDARKAWDA 191 MANORA 192 PANDARKAWDA 192 ANSING 193 PANDARKAWDA 193 MURTIZAPUR 194 PANDARKAWDA 194 ACHALPUR 195 PANDARKAWDA 195 KALMESHWAR 196 PANDARKAWDA 196 KARANJA(GHADGE) 197 PANDARKAWDA 197 NAGPUR 198 PANDARKAWDA 198 AKOLA 199 RALEGAON 199 AMRAVATI 200 RALEGAON 200 ARVI 201 RALEGAON 201 NANDGAON KHANDESHWAR 202 RALEGAON 202 NER 203 RALEGAON 203 KARANJ(GHADGE) 204 RALEGAON 204 KALMESHWAR 205 RALEGAON 205 UMERKHED 206 RALEGAON 206 MANORA 207 RALEGAON 207 ANSING 208 RALEGAON 208 MURTIZAPUR 209 RALEGAON 209 ACHALPUR 210 RALEGAON 210 WARUD 211 RALEGAON 211 AKOLA 212 SINDOLA 212 AMRAVATI 213 SINDOLA 213 ARVI 214 SINDOLA 214 NAGPUR 215 SINDOLA 215 UMERKHED 216 SINDOLA 216 MANORA 217 SINDOLA 217 ANSING 218 SINDOLA 218 WARUD 219 SINDOLA 219 MURTIZAPUR 220 SINDOLA 220 KALMESHWAR 221 SINDOLA 221 AKOLA 222 WANI 222 AMRAVATI 223 WANI 223 UMERKHED 224 WANI 224 ARVI 225 WANI 225 MANORA 226 WANI 226 ANSING 227 WANI 227 WARUD 228 WANI 228 MURTIZAPUR 229 WANI 229 HINGANGHAT 230 WANI 230 KALMESHWAR 231 WANI 231 AKOLA 232 WANI 232 WARDHA
Name & Signature of Tenderer with seal
Place: Date: