Glasgow School of Art GSA Board of Governors, 4 June 2018 Note: a Tour of the Stow Building Will Take Place Prior to the Meeting
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Glasgow School of Art GSA Board of Governors, 4 June 2018 Note: A tour of the Stow Building will take place prior to the meeting. Should they wish to participate, members are invited to meet at Reception in the Reid Building at 11.45 am. Lunch will be available, as usual, from 13:00 pm. Principal Seminar Room 1, Reid Building 4 June 2018 13:30 - 4 June 2018 16:00 Overall Page 1 of 270 Overall Page 2 of 270 AGENDA # Description Owner Time 1 PART A: Items for Discussion Members may indicate if they wish a discussion to be held on any items from Part B of the agenda 2 Introduction and Report from the Chair 2.1 Welcome/Apologies for Absence Welcome: Habib Motani and Harry Rich (new Lay Governors) and (Trade Union Representative, attending). Apologies: Ms Lesley Thomson Invitation to members to confirm that they have had sufficient time to scrutinise the papers. 2.2 Declarations of Interest 2.3 Draft Minutes of the Board Meeting of 19 March 2018 For approval Paper 2.3 Draft Board of Governor Minutes 19 Marc... 9 2.4 Report from the Chair Paper for noting Paper 2.4 Report from the Chair.pdf 17 3 Report from the Director 3.1 Director's Report Paper for noting (and approval where indicated) Paper 3.1 Director's Report.pdf 21 3.2 GSA's 2018-2021 Strategic Plan Paper for discussion and approval Paper 3.2 GSA's 2018-2021 Strategic Plan.pdf 39 # Description Owner Time 3.3 GSA's 2018-2021 Strategic Plan Key Performance Indicators Paper for discussion and approval Paper 3.3 GSA's 2018-2021 Strategic Plan Key Per... 57 3.4 Strategy and Risk Management Framework Paper for discussion and approval Paper 3.4 Strategy and Risk Management Framew... 61 3.5 Institutional Risk Register Paper for discussion and noting Paper 3.5 Institutional Risk Register.pdf 79 4 Report from the President of the Students' Association Paper for noting Paper 4 Report from the President of the Students'... 83 5 Report from the Director of Finance and Resources Paper for noting (and approval where indicated) Paper 5 Report from the Director of Finance and Re... 91 6 Report from Registrar and Secretary Paper for noting (and approval where indicated) Paper 6 Registrar and Secretary's Report.pdf 137 7 Optional Oral Reports from Board Committee Chairs Chairs of Board Committees are invited to report any substantive items they wish to draw members' attention to. 8 Any Other Business 9 Standing Agenda Items At this, the final meeting of the Board of Governors in 2017/18, members are invited to reflect on the inclusion of standing agenda items and provide confirmation that these continue to have a clear purpose and justification 10 PART B Items in Part B will be taken as read and (where a recommendation is made) approved. Members may request that an item be moved from Part B to Part A. Overall Page 3 of 270 Overall Page 4 of 270 # Description Owner Time 11 Board Action Points For noting - Visit by Governors to Stow Building - Stow Contingency Plan (which is incorporated in the Director of Finance and Resources' Report) - Visit by Governors to Forres to be arranged. 12 Items Referred from the Director of Finance and Resources 12.1 Management Accounts to 31 March 2018 Paper for noting Paper 12.1 Management Accounts to 31 March 201... 143 12.2 Occupational Health and Safety Committee, 20 February 2018 Paper for noting Paper 12.2 Occupational Health and Safety Commit... 153 12.3 Approval of External Audit Services Appointment Paper for approval Paper 12.3 Approval of External Audit Services.pdf 159 12.4 Approval of Internal Audit Services Appointment Paper for noting (approval granted by correspondence May 2018) Paper 12.4 Approval of Internal Audit Services App... 161 12.5 Approval of Loan Funding Paper for noting (approval granted by Chair's Action in May 2018) Paper 12.5 Approval of Loan Funding.pdf 163 13 Items Referred from the Registrar and Secretary 13.1 Nominations Committee: Recommendation to appoint Vice Chairs Paper for discussion and approval (Professor Nora Kearney and Ms Lesley Thomson will be invited to leave for discussion of this item) Paper 13.1 Nominations Committee - Recommenda... 165 # Description Owner Time 13.2 Nominations Committee: Proposal to appoint Special Advisor to the Chair of Estates Committee Paper for discussion and approval (Mr Douglas Brown will be invited to leave for discussion of this item) Paper 13.2 Nominations Committee - Proposal to A... 167 13.3 Scottish Charity Regulator: Interim Safeguarding Guidance - Keeping Vulnerable Beneficiaries Safe Paper for noting Paper 13.3 OSCR Interim Safeguarding Guidance -... 169 13.4 Scottish Charity Regulator: Notifiable Events Update included in the Registrar and Secretary's Report (Paper 6) 14 Minutes and Reports from Board Committees and Academic Council For noting (and approval where indicated) 14.1 Academic Council, 7 March 2018 Paper 14.1 Academic Council Minutes 7 March 201... 185 14.2 Academic Council, 2 May 2018 Paper 14.2 Academic Council Minutes 2 May 2018... 193 14.3 Audit Committee, 23 April 2018 Paper 14.3 Audit Committee Minutes 23 April 2018... 201 14.4 Business Committee, 21 May 2018 Paper 14.4 Business Committee Minutes 21 May 2... 207 14.5 Estates Committee, 9 April 2018 Paper 14.5 Estates Committee Minutes 9 April 201... 213 14.6 Extraordinary Joint Business and Estates Committees meeting on Stow Summary Minutes, 21 May 2018 Paper 14.6 Business and Estates Committee meeti... 219 Overall Page 5 of 270 # Description Owner Time 14.7 Human Resources Committee, 17 April 2018 Includes two policy recommendations for approval relating to: Redundancy Policy and Procedure Redeployment Policy and Procedure Paper 14.7 Human Resource Committee Minutes 1... 223 14.8 Draft Investment Committee, 21 May 2018 Paper 14.8 Draft Investment Committee Minutes 2... 253 14.9 Museum and Archive Committee, 10 May 2018 Includes one policy recommendation for approval relating to: Collections Development Policy Paper 14.9 Museum and Archive Committee Minute... 257 15 Date of Meetings 2018/19 Monday 15 October 2018, 1.30 pm Monday 10 December 2018, 1.30 pm Friday 8 February 2019, All day (Board of Governor's away day followed by the annual dinner) Monday 11 March 2019, 1.30 pm Monday 3 June 2019, 1.30 pm Overall Page 6 of 270 INDEX Paper 2.3 Draft Board of Governor Minutes 19 March 2018.pdf....................................................9 Paper 2.4 Report from the Chair.pdf...............................................................................................17 Paper 3.1 Director's Report.pdf.....................................................................................................21 Paper 3.2 GSA's 2018-2021 Strategic Plan.pdf............................................................................39 Paper 3.3 GSA's 2018-2021 Strategic Plan Key Performance Indicators.pdf...............................57 Paper 3.4 Strategy and Risk Management Framework.pdf............................................................61 Paper 3.5 Institutional Risk Register.pdf.........................................................................................79 Paper 4 Report from the President of the Students' Association.pdf............................................83 Paper 5 Report from the Director of Finance and Resources.pdf..................................................91 Paper 6 Registrar and Secretary's Report.pdf..............................................................................137 Paper 12.1 Management Accounts to 31 March 2018.pdf.............................................................143 Paper 12.2 Occupational Health and Safety Committee, 20 February 2018.pdf............................153 Paper 12.3 Approval of External Audit Services.pdf.......................................................................159 Paper 12.4 Approval of Internal Audit Services Appointment.pdf...................................................161 Paper 12.5 Approval of Loan Funding.pdf.............................................................................163 Paper 13.1 Nominations Committee - Recommendation to Appoint Vice Chairs...........................165 Paper 13.2 Nominations Committee - Proposal to Appoint a Special Advisor to t.........................167 Paper 13.3 OSCR Interim Safeguarding Guidance - Keeping Vulnerable Benefic........................169 Paper 14.1 Academic Council Minutes 7 March 2018 - Confirmed by the Conve..........................185 Paper 14.2 Academic Council Minutes 2 May 2018 - Confirmed by the Conveno.........................193 Paper 14.3 Audit Committee Minutes 23 April 2018 - Confirmed by the Chair.pdf........................201 Paper 14.4 Business Committee Minutes 21 May 2018 - Confirmed by the Chair........................207 Paper 14.5 Estates Committee Minutes 9 April 2018 - Confirmed by the Chair.p..........................213 Paper 14.6 Business and Estates Committee meeting on Stow Summary Minute.........................219 Paper 14.7 Human Resource Committee Minutes 17 April 2018 - Confirmed by t........................223 Paper 14.8 Draft Investment Committee Minutes 21 May 2018.pdf..............................................253 Paper 14.9 Museum and Archive Committee Minutes 10 May 2018 - Confirmed..........................257 Overall Page 7 of 270 Overall Page 8 of 270 To be confirmed by the Chair THE GLASGOW SCHOOL OF ART BOARD OF GOVERNORS Minutes: 19 March 2018 Present: Ms Muriel Gray Lay Governor (Chair) Mr Douglas Brown Lay Governor Ms Polly Christie Staff Governor (Support Staff) Ms Laura Glennie President, Students’