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NOTICE of REGULAR BOARD MEETING 6:00Pm COWICHAN VALLEY REGIONAL DISTRICT NOTICE OF REGULAR BOARD MEETING DAY: WEDNESDAY DATE: DECEMBER 14, 2011 TIME: REGULAR SESSION 6:00pm PLACE: BOARD ROOM 175 INGRAM STREET 7 Joe BarrJ Cor~yie Secretary I C·V·R·D MEETING CONDUCT The CVRD is committed to fostering a safe, respectful, orderly environment for the public to observe its local government meetings. Adherence to following code of conduct will help us meet that commitment: 1. Respect will be shown to other members of the public, the Board and staff; 2. Individuals will refrain from disruptive behavior impeding the proceedings or other disorderly conduct; 3. Directives of the Chair will be complied with in a prompt and orderly fashion; 4. Questions and comments during delegations and question period will be made at the appropriate time. Failure to comply with this code of conduct may result in your expulsion from this facility in accordance with Section 133 of the Community Charter. REGULAR BOARD MEETING WEDNESDAY, DECEMBER 14,2011 6:00PM- CVRD BOARD ROOM AGENDA PAGES 1. APPROVAL OF AGENDA: 2-4 2. ADOPTION OF MINUTES: M1 Adoption of minutes of Regular Board meeting of November 9, 2011 5-18 M2 Adoption of minutes of Special Board meeting of November 23, 2011 19-25 M3 Adoption of minutes of Inaugural Board meeting of December 7, 2011 26-28 3. BUSINESS ARISING FROM THE MINUTES: 4. DELEGATIONS 01 Catherine Brandon, Executive Director, Chesterfield Sports Society 29 Re: Request for Continued Funding of $100,000 in 2012 02 Judy Stafford, Cowichan Green Community 30 Re: 2011 Year in Review 5. REPORT OF THE CHAIRPERSON: 6. CORRESPONDENCE: C1 Vancouver Island Regional Library 31-36 Re: Appointment to the 2012 Vancouver Regional Library Board C2 Director Giles 37 Re: Grant-in-Aid, CMS Food Bank 7. INFORMATION: 8. COMMITTEE REPORTS: CR 1 Environment Commission - Director Giles 38 Report and Recommendations of Meeting of November 17, 2011 CR2 Agricultural Advisory Committee- Director Marcotte 39 Report and Recommendation of Meeting of October 25, 2011 9. STAFF REPORTS: SR 1 Staff Report from the General Manager, Corporate Services Department 40-116 2 REGULAR BOARD AGENDA - 2- December 14, 2011 Re: Regional Visitor Information Centre SR2 Staff Report from the Legislative Services Coordinator, Corporate Services 117 Re: Maximum Requisition Limit Increase - North Oyster Fire Protection Service SR3 Staff Report from the Manager, Regional Environmental Policy Division 118-139 Re: Climate Action Revenue Incentive Program (CARIP) Public Report SR4 Staff Report from the Manager, Development Services Division 140 Re: OCP Amendment Bylaw No. 3511, Zoning Amendment Bylaw No. 3498 (Bamberton Business Park, Area A) SR5 Staff Report from the Chief Election Officer 141-152 Re: Report of the Chief Election Officer for the 2011 General Local Election/Referenda SR6 Staff Report from the Manager, Community & Regional Planning 153-163 Re: Application for a Grant from UBCM's Seniors' Housing & Support Initiative 10. PUBLIC HEARINGS: 11. BYLAWS: B1 "CVRD Bylaw No. 3573- North Oyster Fire Protection Service Amendment 164 Bylaw, 2011", 1st, 2nd and 3'd reading. B2 "CVRD Bylaw No. 3539 - Mill Bay/Malahat Historical Society Annual 165-166 Financial Contribution Service Establishment Bylaw, 2011 ", adoption. Electoral Area Directors only vote on the following bylaws under Part 26 OR Section 791 of the Local Government Act: B3 "CVRD Bylaw No. 3535 -Area E - Cowichan Station/Sahtlam/Gienora 167-170 Official Community Plan Amendment Bylaw (Aiderlea Farm), 2011 ", adoption. B4 "Cowichan Valley Regional District bylaw No. 3536 - Area E - 171-173 Cowichan Station/Sahtlam/Gienora Zoning Amendment Bylaw (Aiderlea Farm), 2011", adoption. 12. RESOLUTIONS: RES1 Electoral Area B - Mill Bay/Malahat Advisory Planning Commission 174 appointments 13. UNFINISHED BUSINESS: 14. NOTICE OF MOTION: NM1 Notice of Motion from Director Duncan 175 Re: South Cowichan Eco Depot 15. NEW BUSINESS: 16. QUESTION PERIOD: 3 REGULAR BOARD AGENDA - 3- December 14, 2011 a) Public b) Press 17. CLOSED SESSION: Motion that the meeting be closed to the public in accordance with the Community Charter Part 4, Division 3, Section 90, subsections as noted in accordance with each agenda item. CSM1 Adoption of Closed Session Minutes of November 9, 2011 176-177 CSM2 Adoption of Closed Session Minutes of November 23, 2011 178-179 CSCR1 Potential Appointments {Sub (1) (a)} 180 CSSR2 Labour Relations {Sub (1) (c)} 181 18. ADJOURNMENT: The next Regular Board meeting will be held January 11, 2012 at 6:00 pm, in the Board Room, 175 Ingram Street, Duncan BC. 4 M1 Minutes of the Regular meeting of the Board of the Cowichan Valley Regional District held in the Board Room, 175 Ingram Street, Duncan, BC, on Wednesday, November 9, 2011 at 6:01 pm. PRESENT: Chair G. Giles, Directors K. Cossey, M. Dorey, L. Duncan, B. Harrison, D. Haywood, R. Hutchins, L. lannidinardo, P. Kent, K. Kuhn, M. Marcotte, T. McGonigle, I. Morrison, G. Seymour, T. Walker ALSO Mark Kueber, Deputy Administrator PRESENT: Joe Barry, Corporate Secretary Rob Conway, Manager, Development Services REQUEST TO BE It was moved and seconded that the Board allow Lynda Dickie to A DELEGATION appear as a Delegation. 11-551 MOTION CARRIED APPROVAL OF AGENDA 11-552 It was moved and seconded that the agenda be amended with the addition of New Business items as follows: NB1 Appointment - Area F - Cowichan Lake South/Skutz Falls Advisory Planning Commission; NB2 "CVRD Bylaw No. 3566 - Cowichan Lake Recreation Reserve Fund Expenditure (Parking Lots Lighting) Bylaw, 2011 ", 1•t, 2"ct, 3'd reading; NB2 "CVRD Bylaw No. 3566 - Cowichan Lake Recreation Reserve Fund Expenditure (Parking Lots Lighting) Bylaw, 2011 ", adoption; NB3 "CVRD Bylaw No. 3567 - Twin Cedars Sewer System Capital Reserve Fund Expenditure (Capital Upgrades) Bylaw, 2011", 1•t, 2"d and 3'd reading; NB3 "CVRD Bylaw No. 3567 - Twin Cedars Sewer System Capital Reserve Fund Expenditure (Capital Upgrades) Bylaw, 2011 ", adoption; NB4 Correspondence from the Hiiye'yu Lelum (House of Friendship) Society re: Request for Letter of Support for the Organization's On-reserve Location as an Exempted Special Circumstance; NBS Director Kuhn re: CVRD Communications; NBG Director Cossey re: Noxious Weeds and D1 Delegation Lynda Dickie re: Malahat Life Preservation Project; and that the agenda as amended be approved. MOTION CARRIED 5 CVRD BOARD MINUTES- NOVEMBER 9, 2011 Page 2 ADOPTION OF MINUTES 11-553 It was moved and seconded that the minutes of the October 12, 2011 Regular Board meeting be adopted. MOTION CARRIED 11-554 It was moved and seconded that the minutes of the October 18, 2011 Special Board meeting be adopted. MOTION CARRIED BUSINESS ARISING OUT OF MINUTES There was no business arising. DELEGATIONS D1 Lynda Dickie Re: Malahat Life Preservation Project Lynda Dickie spoke to the Board about the need for concrete barriers down the centre of the Malahat Drive portion of the Trans Canada Highway. 11-555 It was moved and seconded that a meeting be arranged with the Ministry of Transportation and Infrastructure to express the CVRD's outrage at the continued inaction by the Ministry to take action to protect our citizens; and to insist that the government undertake the necessary safety upgrades on the Malahat portion of the Trans Canada Highway. MOTION CARRIED REPORT OF CHAIRPERSON RC1 The Chair advised that there will be a Special Board meeting on November 23, 2011 immediately following the Regional Services Committee meeting. COMMITTEE REPORTS CR1 The report and recommendation of the Regional Services Committee meeting of October 26, 2011 listing one item was considered. 11-556 It was moved and seconded that funding for the purpose of assisting with the construction of the Regional Cowichan Visitors' Information Centre be considered as a Regional Grant-in-Aid in the 2012 Budget deliberations. Opposed: Directors Harrison, Cossey, Giles, lannidinardo, Duncan, Morrison, Dorey, Marcotte, Kuhn, Walker, Hutchins, Kent, McGonigle, Haywood and Seymour MOTION DEFEATED 6 CVRD BOARD MINUTES- NOVEMBER 9, 2011 Page 3 11-557 It was moved and seconded that the Board request the Duncan­ Cowichan Chamber of Commerce to prepare an agreement between the Cowichan Valley Regional District and the Duncan-Cowichan Chamber of Commerce that would, if approved by the Board, facilitate the CVRD's borrowing of funds to assist in the construction of a new Regional Information Centre at the BC Forest Discovery Centre; and that the agreement outline the services that would be provided to the Cowichan Region; and further, that the agreement and funding request be referred to the December 14, 2011 Board meeting for consideration. Opposed: Directors McGonigle, Marcotte, Kuhn and Morrison MOTION CARRIED CR2 The report and recommendations of the Electoral Area Services Committee meeting of October 18, 2011 listing three items were considered. 11-559 It was moved and seconded: 1. That a grant in aid, Area G - Saltair/Gulf Islands, in the amount of $500, be given to Saltair Ratepayers Association to assist a resident with health problems regain use of his property. MOTION CARRIED 11-600 It was moved and seconded: 2. That no change to Development Permit 1-D-11DP (Super 8/Smitty's) be authorized at this time, but that the permitted interval for the sign message change be re-considered following a pending review of the CVRD Sign Bylaw and establishment of consistent criteria for LED and electronic message signs. 3. 1. That draft Area F OCP Amendment Bylaw No. 3533 be amended as follows: • #14: The second sentence of Policy 5.3 is deleted and replaced with "The subdivision of land in the ALR should be discouraged." • #58: new Policy 13.9- replace the words "to result in the best possible effluent quality" with "to result in a Class A effluent quality or better" 2. That draft OCP Bylaw No.
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